Legal secretary jobs in Wichita Falls, TX

Beacon Hill Legal is partnering with a prestigious, business-focused international law firm to hire an experienced Legal Secretary. This full-time, direct-hire position offers a hybrid schedule (3 days in-office, 2 days remote) and the chance to work in a dynamic, multi-practice environment with a strong emphasis on litigation. As the Legal Secretary, you'll provide high-level administrative and legal support to one shareholder and several associates, ensuring seamless operations and exceptional client service. What You'll Do Coordinate complex domestic and international travel for attorneys Manage new client intake and perform conflict checks Prepare and process high-volume client billing and receivables Draft, revise, and format legal documents with precision Maintain electronic and paper client files Schedule meetings and manage attorney calendars Communicate professionally with clients via phone, email, and text Support attorneys with time entry and expense reporting Collaborate with other Legal Secretaries and internal teams What We're Looking For 4+ years as a Legal Assistant or Legal Secretary Litigation experience strongly preferred Knowledge of legal terminology, court procedures, and e-filing (state & federal) Exceptional communication, organizational, and multitasking skills Proficiency in Microsoft Office Suite and Adobe Acrobat Why Join? Work with a global, highly respected law firm Enjoy a hybrid schedule for better work-life balance Be part of a collaborative, fast-paced legal team If you're organized, proactive, and thrive in a high-energy legal environment, we want to hear from you! Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

RREAF Holdings is a privately held commercial real estate firm based in Dallas, Texas with a history of success in the acquisition, development, asset management, ownership, repositioning, and financing of complex real estate projects throughout the United States. About the role: We are seeking a highly organized and detail-oriented Legal Secretary to support the Legal Department of a real estate development firm specializing in land development, multifamily housing, and hospitality ventures. This role provides critical administrative support to the company's in-house legal team, helping to manage real estate transactions, entity filings, and documentation throughout the development process. The ideal candidate is dependable, proactive, and thrives in a fast-paced environment where accuracy and attention to detail are key. Location: Dallas, TX Onsite: 100% Key Responsibilities Organize and maintain legal and corporate files (both electronic and physical), ensuring accuracy, confidentiality, and accessibility. At the completion of each deal, assemble and finalize comprehensive closing binders, ensuring all executed documents, exhibits, and correspondence are properly organized and archived. Coordinate document execution, notarization, and distribution for contracts, closings, and other legal materials. Track, coordinate and respond to internal requests for legal documents or project records. Assist with title, survey, and due diligence coordination for acquisitions and development projects. Prepare and submit basic corporate filings, including entity formations, annual reports, and registrations. Maintain organized systems for contracts, permits, and other project-related documentation. Support general administrative needs. Qualifications Bachelor's degree required. 2-4 years of administrative or legal support experience, ideally within a real estate, land development, or construction-related environment. Strong organizational skills with the ability to manage multiple priorities and deadlines. Proficiency in Microsoft Office (Word, Excel, Outlook) and comfort with digital filing systems. Excellent attention to detail and commitment to accuracy. Strong written and verbal communication skills. Ability to handle confidential information with professionalism and discretion.

Legal (Litigation) Secretary Thompson Coe, an insurance defense law firm, is seeking a full-time Legal (Litigation) Secretary to provide secretarial support to 4+ attorneys. Qualified candidates will have the following knowledge, skills and abilities: Job Duties: Provides administrative support to a team of civil litigation defense attorneys; Draft basic legal documents including standard pleadings, discovery and correspondence for review by the attorneys; Manage and maintain attorney's calendars, including litigation deadlines and scheduling meetings; Basic accounting duties including processing vendor invoices, preparing check requests and submitting invoices / expense reports for payment to the client or accounting; Handle incoming and outgoing correspondence, including emails, phone calls and mail; Manages E-filing in both state and federal courts using e-File Texas and NextGen; Enters attorney time into billing system using L & A codes on billing software; Run conflict checks and open new client matters; including closing files; Exercises discretion and maintains information of a confidential nature; Communicate with clients, court personnel and other counsel in a professional manner; Able to multi-task to assist with handling a busy litigation docket; Occasional overtime, as needed and other duties as assigned; Qualifications: Three plus (5+) years of recent litigation experience in a law firm. Defense litigation experience preferred; Some knowledge of the litigation process; rules of procedure; excellent litigation, secretarial, grammar, and proofreading skills; Proactive approach with taking the initiative and owning your own work product; High proficiency in MS Office Suite; Ability to operate standard office equipment; Experience with electronic court filings (state and federal); Familiarity with DMS (document management system), preferably iManage; Ability to turn constructive feedback into best practices for future use; Ability to communicate professionally and effectively with co-workers, clients, courts and opposing counsel and be proactive about seeking clarification of ambiguities; Ability to read and understand attorney mail and email; Typing speed of 65+ words per minute;

About the Company A growing, fast-paced real estate investment and development firm specializing in commercial assets and renewable energy projects. The team is lean, collaborative, and execution-driven, working hands-on across complex, high-volume transactions. Position Overview The company is seeking an experienced Commercial Real Estate Paralegal to independently manage due diligence, support asset acquisitions, and coordinate closings across multiple transactions. This is a highly autonomous role suited for a proactive, detail-oriented professional who can take full ownership of the closing process and operate with limited oversight. You will partner closely with the Closing Lead and work alongside legal, acquisitions, and cross-functional teams on ongoing land and asset purchases. Key Responsibilities Transaction & Closing Management Lead and coordinate all aspects of due diligence and closing processes for commercial real estate and renewable energy transactions. Prepare, review, and manage closing deliverables, checklists, and documentation. Draft, review, and organize transaction documents prior to attorney review. Document & Legal Support Review surveys, title commitments, title policies, easements, ALTA documents, and related real estate materials. Prepare summaries, identify issues or discrepancies, and escalate findings to attorneys or the Closing Lead. Manage signatures, notarizations, paperwork, and document routing. Maintain organized, accurate closing files and document retention systems. Independent Workflow Management Operate with autonomy and take initiative to move transactions forward. Proactively identify gaps, anticipate needs, and propose solutions to keep deals on schedule. Cross-Functional Coordination Collaborate daily with legal, land acquisition, finance, and operations teams. Liaise with title companies, outside counsel, surveyors, utility reps, and third-party stakeholders. Ideal Candidate Profile Required Experience 7-10+ years total professional experience, including 3-4+ years in commercial real estate, land, or renewable energy transactions. Background in one or more of the following: Commercial real estate law firm Renewable energy developer (legal or land department) Title company (Stewart Title or comparable major provider) Required Skills & Attributes Strong understanding of real estate due diligence and closing processes. Ability to manage multiple transactions simultaneously in a fast-paced environment. Highly organized, meticulous, and able to work independently. Strong communication skills and comfort working with attorneys, title officers, and external parties. Work Environment Full-time, in-office role due to the hands-on nature of documents and closings. Occasional ad-hoc flexibility available for personal appointments or short-term remote needs. Not a hybrid or remote position.

Location: Humble, Texas, US (Full-time, On-site) ABOUT THE COMPANY This privately held, fast-growing organization operates multiple manufacturing and operational facilities across North America and serves customers in numerous international markets. The company is scaling rapidly and investing heavily in operational excellence, compliance, and corporate governance. With a strong commitment to continuous improvement and disciplined growth, the business offers a dynamic environment where employees can make a meaningful impact. THE OPPORTUNITY We are seeking an experienced Paralegal who is ready to step into a highly visible, hands-on role supporting a growing legal function. This role is ideal for someone who thrives in a fast-paced environment, enjoys variety in their work, and excels at building structure, process, and documentation within an evolving corporate setting. You will work closely with the Senior Vice President, Legal, and senior leaders across the organization, supporting corporate governance, contracts, compliance, and Board-related activities. If you're proactive, detail-driven, and energized by contributing to a growing organization, this position offers significant room for impact and professional growth. KEY RESPONSIBILITIES Provide day-to-day legal and administrative support to the SVP, Legal and cross-functional leaders. Draft, review, and organize contracts, NDAs, and commercial agreements with accuracy and attention to detail. Conduct research and analysis across key legal areas including contracts, employment, intellectual property, compliance, litigation, and corporate governance. Manage corporate governance activities including entity records, resolutions, filings, formations, dissolutions, and annual updates. Prepare and maintain Board and committee calendars, meeting materials, resolutions, and minutes. Support compliance initiatives, assist with policy reviews, participate in audits, and help implement internal training programs. Partner with HR on employment-related agreements and documentation. Liaise with external counsel and assist with litigation matters including discovery coordination, documentation management, and timeline tracking. Support intellectual property management including trademark and patent filings, renewals, and portfolio organization. Respond to internal legal inquiries (e.g., entity information, signing authority) with timely and accurate guidance. Improve department processes by enhancing templates, filing systems, workflows, and documentation standards. WHAT YOU BRING 8+ years of experience as a Paralegal within a corporate legal department or law firm. Strong experience in contract management, corporate governance, and compliance. Exceptional organization, precision, and written communication skills. Ability to manage multiple priorities in a fast-moving environment. Experience supporting senior executives and/or Board of Directors. Proficiency in Microsoft Office, Adobe Acrobat, and e-signature platforms (e.g., DocuSign). Bachelor's degree in legal studies, business, or related field required. Paralegal Certification strongly preferred. WHAT WE OFFER Competitive compensation and performance-based incentives. Comprehensive health, dental, and vision benefits. Retirement savings plans with employer contributions. Employer-paid life insurance and short-term disability. Optional supplemental coverage. Generous PTO and Employee Assistance Program (EAP). Opportunities for growth and development within a global, innovative organization. WHY JOIN US? You'll be part of a collaborative, forward-thinking company where your contributions matter. This role provides direct exposure to executive leadership, involvement in meaningful and complex legal work, and the chance to support a company in a significant stage of growth and transformation. If you're organized, proactive, and motivated to build strong legal foundations, we'd love to meet you.

Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Secretary position in our Dallas Office. This position offers a flexible, hybrid working arrangement. The Position This is an excellent opportunity for legal professionals seeking to expand their careers who are interested in gaining fast-paced professional experience with a national law firm. Key Responsibilities: Draft and send routine correspondence Prepare legal filings: format, proofread, redact, rename, PDF documents E-file court filings in various State and Federal courts Open new matters / process matters for closing Document downloading, saving, overall management and organization Schedule conferences and depositions, maintain attorney calendars Manage bills for third party vendors, prepare check requests and follow up on vendor payments Qualifications Must have 4+ years Defense Litigation experience, insurance defense experience a plus Must have prior experience with litigation procedures and processes Must be familiar with drafting, preparing, and formatting of pleadings Experience with filing briefs, TOC and TOA a plus Must have familiarity with State and Federal court procedures and rules, and experience filing documents in both courts Ability to work in a team-based setting with other legal staff supporting a group of attorneys and provide backup support to all Secretaries when necessary Excellent organizational skills with the ability to integrate into a fast-paced environment Excellent typing skills with proficiency in Microsoft Office 2013 (Word, Outlook, Excel) Excellent time management skills and the ability to prioritize and handle multiple tasks quickly and efficiently Strong written and verbal communication skills, with the expectation of engaging daily with firm attorneys Open to taking on new responsibilities and challenging tasks Why Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO plan Career Growth: Ample opportunities for professional development and advancement Employee Perks: Access to corporate discount plans and other benefits Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at *********************************. Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here. California Residents may review our CCPA notice for applicants and employees here. #ZR

Base Pay: $20.06 Hourly . SUMMARY: Performs moderately complex and technical legal secretarial functions which require some independent judgment and knowledge of legal terminology, documents and procedures. The employee is required to be on duty before, during, and after natural disasters and emergencies, as directed by the Department Head. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Depending upon division or department to which assigned, performs any combination of the following duties: Composes, types and processes a variety of legal documents and/or letters. Obtains information needed in the prosecution of a criminal case or processing of a civil case from individuals and agencies; or obtains information needed to assist attorney in drafting or reviewing legal documents relating to the business of the county. Checks and monitors docket and prepares files and other materials for attorney's use in court. Uses the computer to process, retrieve and disseminate information and documents, including word processing functions for letters, memoranda and legal documents. Prepares case files for filing with District or County Clerk. Responds to inquiries from law enforcement agencies, defense attorneys, prosecutors and the public regarding the status of certain cases. Responds to clients regarding the status of contract and opinion preparations. Supervises and coordinates court dockets, maintains accurate information on all court settings and dockets and coordinates pre-trial docket settings. Logs cases filed or new files opened to reflect file numbers and dates assigned. May maintain tickler calendar for follow-ups. Maintains accurate files on assigned cases, including opening new files which reflect file numbers and dates assigned. Compiles and types of statistical reports and/or keeps monthly statistics on cases or files pending. May set appointments for supervisor(s) and/or attorneys in the division or unit. May perform notary public services. May transcribe legal and other technical dictation. May screen walk-in and telephone callers or complainants and assist them directly or refer them to the appropriate office or person. May aid in locating witnesses. May act as a resource to other legal secretaries and may train new secretaries. May substitute for Senior Administrative Clerk or for other clerical employees, in their absences. May perform duties of deputy clerk, i.e., issue summons, subpoenas, citations and notices, certify authenticity of copies of court documents, date, stamp and file legal documents with the court. May perform duties of court clerk, i.e., swear in witnesses, make and maintain electronic recordings of court proceedings, file exhibits and prepare transcripts as needed. Performs such other duties as may be assigned. QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Any employee who drives a vehicle on official business must have a driving record which meets standards set by the County and the County's insurance carrier. EDUCATION and/or EXPERIENCE: High school diploma or general education degree (GED) with courses in typing and computers and three years of responsible clerical work experience; at least one year of legal secretarial experience with a governmental entity is preferred. Any equivalent combination of experience and training which provides the required knowledge, skills and abilities, may be considered for current Nueces County employees only. LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. MATHEMATICAL SKILLS: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio and percent. REASONING ABILITY: Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. CERTIFICATES, LICENSES, REGISTRATIONS: Texas Operator's Driver's License. OTHER SKILLS AND ABILITIES: Ability to understand and follow oral and written instructions. Ability to proofread for accuracy. Considerable knowledge of justice system procedures and functions, modern office practices, legal documents and terminology. Ability to work independently on difficult or complex clerical tasks and to prepare, verify and correct legal documents and complicated legal instruments. Ability to train and serve as a resource to other clerical and/or secretarial employees. Ability to type accurately at a speed of 60 words per minute. Ability to operate a computer using standard data entry/retrieval and word processing programs. Excellent grammar and spelling. Ability to apply rules, regulations and statutes to standard or routine situations. Ability to make judgments regarding appropriate response to routine questions or situations and to recognize the need to refer more complex issues to a supervisor. Ability to establish and maintain effective working relationships with other county employees and officials, attorneys, court personnel, law enforcement agencies and the general public. May be required to be bilingual. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to stand; walk; stoop, kneel, crouch, or crawl; and talk or hear. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to fumes or airborne particles. The noise level in the work environment is usually moderate. . Job Post End Date - 12-18-2025

At GHD, we don't just believe in the power of commitment, we live and breathe it every day. Who are we looking for? GHD is looking for a Company Secretary - Americas. This position will ideally be based in a GHD office in the central or western part of the US or Canada but is open across US and Canada. As part of a global Company Secretariat team and working closely with the Enterprise Company Secretary, you will be responsible for management of the corporate governance, legal and regulatory obligations in GHD Americas economic region (US, Canada, and Chile). This will include providing legal advice in relation to the operation of GHD's share plans and issue of securities in the region, management of all corporate governance activities for GHD's Americas subsidiaries, corporate structure advice, director education, maintenance of all corporate licences and hoc support for GHD's M&A team when undertaking acquisitions in the Americas (corporate due diligence). Advice in relation to the corporate governance, legal and regulatory obligations of GHD Foundation (registered charities) in the US and Canada is also required. Our Hybrid Work Model: Be part of the dynamic culture! Our workplace thrives on a hybrid model, combining in-office collaboration and flexibility. Join us in office, three days a week to contribute, connect and excel in our vibrant environment. In an ever-changing world, it requires creativity and innovation to stay ahead. We're seeking the curious, those who are stimulated by fresh thinking and a desire to shape our communities in new, positive ways. As part of a truly global team, working on complex and rewarding projects, you'll be at the forefront of driving change. See what the power of commitment can do for you! Working with an energetic and high performing team, this position offers a variety of work and will see you involved in: Supporting the Enterprise Company Secretary in the provision of the corporate governance, legal and regulatory obligations in GHD Americas economic region (US, Canada, and Chile), which includes: Legal advice in relation to the US, Canadian and Chile share plans. Oversight of share issues/transfers to ensure compliance with issuing exemptions is maintained and filings are current in all relevant jurisdictions. In conjunction with Share Registry, responding to ad hoc shareholder queries. At the direction of the Enterprise Company Secretary, managing the Americas corporate structure, including attending to new corporate registrations and de-registrations of surplus entities. Delivery of all company secretarial activities for GHD entities incorporated in USA, Canada, and Chile, including preparation of board agendas, board papers, minutes, and resolutions, ensuring director and shareholder meetings are convened in accordance with legal or other requirements, coordinating board meetings, supporting the Chair and other directors, and following up after meeting actions. Maintaining corporate records and attending to regulatory filings. Advising the Americas subsidiary boards on good practice in corporate governance, including providing continuous learning opportunities for directors and officers of the Americas subsidiary companies and ensuring awareness of applicable legal and regulatory requirements. Developing and coordinating director inductions for Americas subsidiary companies. Support for Americas M&A due diligence, as required. Providing advice in relation to the corporate governance, legal and regulatory obligations of GHD's registered North American charities - GHD Foundation (USA) and GHD Foundation (Canada). Mentoring and facilitating the development of the Assistant Company Secretary - Americas. Collaboration with the Americas Legal Team in managing Americas corporate license portfolio. Promoting GHD's compliance framework to safeguard the integrity of the organization. Development, implementation, communication and maintenance of compliance policies, processes, and procedures. Limited travel as needed. What you will bring to the team: 10+ years legal experience in Canada corporate law firm and/or in-house environment. Relevant tertiary and professional qualifications (including admission in good standing to a US or Canada bar). Data savvy, with strong commercial/financial foresight or proven experience in deliver Reputation for high levels of trust, discretion and confidentiality and a role model for GHD's values. Strong client focus and genuine desire to assist shareholders, board, and team members. Ability to engage in limited travel as needed. Take on some of the world's toughest challenges - with everyone at GHD backing you every step of the way. We'll give you control over your career, empower you to find innovative solutions and help you create a lasting impact. See where your commitment could take you with GHD. As a multicultural organization, we encourage individual achievement and recognize the strength of a diverse workforce. GHD is an equal opportunity employer. We provide equal employment opportunities to all qualified employees and applicants without regard to race, creed, religion, national origin, citizenship, color, sex, sexual orientation, gender identity, age, disability, marital status, or veteran status. Upon request, GHD will provide reasonable accommodation for applicants with disabilities throughout the recruitment and selection process. #LI-TS1

Job Posting Title Legal Secretary II Agency 405 DEPARTMENT OF LABOR Supervisory Organization Department of Labor-General Administration Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation up to $60,000.00 annually Job Description Basic Purpose Positions in this job family are assigned responsibilities for providing secretarial and administrative support to the attorneys of the Oklahoma Department of Labor. Primary Duties and Responsibilities Legal Support and Document Management * Draft and Prepare Legal Documents: Compose, format, and prepare a variety of confidential and technical legal documents, pleadings, forms, correspondence, and administrative appeals with a high degree of accuracy and correct legal citation. * Transcribe and Record: Take and transcribe dictation of confidential, technical, or legal material, and record/transcribe proceedings of meetings and conferences. * Case Docketing and Filing: Manage and maintain docket calendars and legal filing deadlines. Ensure timely filing of orders, judgments, pleadings, briefs, and other documents with the appropriate court or administrative body. * Research and Assembly: Independently research, locate, and assemble legal materials, case data, and agency documents necessary for working files, administrative consideration, and to support court pleadings. Develop and maintain files on research sources. * File and Records Management: Maintain highly confidential legal files (hard copy and electronic), ensuring compliance with records retention schedules and archival procedures. Assist staff with proper records retention practices. Administrative and Office Coordination * Clerical Support: Provide comprehensive secretarial and administrative support, including screening phone calls, receiving visitors, distributing mail, preparing correspondence, and operating modern office equipment. Promptly address inquiries, providing information or referring to the appropriate official. * Calendar and Scheduling: Manage and maintain attorney/legal staff calendars, advise on commitments, arrange special conferences/meetings, and coordinate the scheduling of depositions. * Travel and Expense: Make travel arrangements and accurately prepare and submit travel claims and expense accounts. * Office Procedures: Plan, organize, and coordinate secretarial support for legal staff. Establish and implement efficient office policies and procedures to optimize workflow. * Performs other related duties and responsibilities as required. Administrative Law and Compliance * Agency Compliance: Assist Legal Counsel Officers (LCOs) with administrative processes, including the issuance and mailing of Agency Orders of Determination (AODs) and ensuring parties are informed of their appellate rights. * Database Management: Promptly and accurately enter detailed, substantive notes into the case database (e.g., interview notes, mailing dates, confirmed deliveries) to ensure an accurate and complete record of all actions taken in each claim. * Legal Knowledge: Become and remain familiar with relevant state and federal labor laws (e.g., Protection of Labor Act, FLSA) to effectively assist the public and Division staff on basic matters. * Property and Safety: Conduct a timely inventory of office properties and maintain up-to-date records. Utilize and model safe work practices and adhere to PEOSH/OSHA and internal safety standards. Level Descriptor This is a career level where employees will be expected to perform duties at all levels of complexity. Education and Experience Education and Experience requirements at this level consist of three years of experience performing a variety of complex clerical and typing work, PLUS one year of experience as a legal secretary; or an equivalent combination of education and experience. Preference will be given to applicants with experience or familiarity with Oklahoma's administrative hearing procedures and employment law. Knowledge, Skills, Abilities, and Competencies Knowledge, Skills, and Abilities required at this level include knowledge of guidelines related to the preparation and filing of various legal documents and forms; of business communications; of trial and court procedures; of law office practices; of legal terms and definitions; of business English; of office procedures; of business arithmetic; of training principles and practices; and of public relations. Ability is required to establish effective working relationships with others, being highly organized and possessing a "legal" mindset. Advanced knowledge of English usage, including grammar and composition, as well as principles and techniques related to maintaining compliance with applicable laws, statutes, and regulations, is also necessary. Candidates must be highly trained in the following abilities: writing and editing, gathering and organizing pertinent data, upholding and practicing legal relations principles and codes of ethics, delivering informational presentations, establishing and maintaining effective working relationships with others, and communicating effectively, both orally and in writing. Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub. If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information: Agency Contact

SourcePro Search is conducting a search for a Legal Secretary with 4+ years of experience in corporate/transactional law in Houston, TX. The successful candidate will provide administrative client services to both internal and external clients. What You'll Do: Maintain a consistent physical presence required to facilitate an interactive and collaborative environment ensuring that assignments, cross-training, and peer level support are optimized to provide seamless support; Coordinate legal practice tasks and projects; Coordinate administrative functions and facilitate completion of tasks including such as finance/ billing-related tasks, time and expense entry, opening of new matters, client presentations, meetings and other administrative projects as assigned; Coordinate with and delegate to Firm resources including DPS, Williams Lea, Client Service Center, practice support or similar departments in International offices in the handling of tasks and projects; Prepare complex legal documents and correspondence; File with appropriate court or agency; Apply subject matter expertise in coordination of legal practice tasks and projects; Coordinate support through the Finance Department including: edit and review process of client bills; correct time entry and promotion of time entry best practices; Review and support of the client billing process to include: proofreading, application of task codes and matter management skills, coinciding math aptitude and skills to support rates, rate changes, write-offs, preparation of expense reporting and audits as required, maintenance and consistency with billing protocols and other accounting functions; Manage the legal and administrative practices of attorneys and facilitate service levels that meet client requirements; and Work overtime as required. What You'll Bring: Bachelor's degree (preferred); At least 4 years of legal secretarial experience or relevant legal experience (required); Corporate/Transactional experience (preferred). Advanced ability to organize, prioritize, coordinate, delegate and work as part of a team; Advanced to Expert proficiency in rules of English grammar, spelling and punctuation; bilingual proficiency as may be required; Advanced proficiency in MS Word and document editing/comparison applications; Advanced proficiency in MS Outlook and web-based conference call/web-sharing applications; Advanced proficiency in MS Excel and spreadsheet/database applications; Advanced proficiency in MS PowerPoint and presentation applications; Advanced knowledge of time keeping, expense processing and legal billing; Advanced knowledge of relevant jurisdictional/court/agency processes and procedures; Advanced proficiency in document management applications; Proven ability to function as a coordinator with other firm-wide departments with necessary communication skills to transfer instructions/data, verify results, resolution of conflict and delivery or results; and Excellent written and oral communications required with strong ability meet deadlines and provide results while supporting Firm policy and procedures. ****************************

Legal Support Specialist (Legal Secretary) Employment Type: Full-Time, Experienced - Employer will be Greenburg Traurig Department: Legal Services CGS is seeking an experienced Legal Secretary to provide high-level administrative, clerical, and legal support for Greenburg Traurig, a large global law firm. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:- Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers' travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required- Sorts, reads and annotates incoming mail and documents as required. Answers phones and directs callers to appropriate persons as circumstances warrant- Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources. Responsible for accuracy and clarity of final copy. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc. )- Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders- Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings- Establishes and maintains filing and records, in both hard copy and electronic formats. - Enters lawyers' time as needed and sends to accounting by month-end deadlines. Prepares client billing as required- Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results- Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools- Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents- Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff- Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters- Assists with other department activities as needed, and performs additional duties and responsibilities as assigned Skills & Competencies:- Proficiency with rules for court document filings- Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence- Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs- Strong attention to detail, organizational skills and ability to manage time effectively- Excellent interpersonal skills, communication skills and the ability to collaborate well in a team- Position also requires the ability to work under pressure to meet strict deadlines Qualifications:- Bachelor's Degree or equivalent experience preferred- Minimum 10 years of experience in a law firm as a Litigation legal secretary/assistant- Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing- Exceptional computer skills with the ability to learn new software applications quickly Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board:******************* com/join-our-team/ For more information about CGS please visit: ************ cgsfederal. com or contact:Email: info@cgsfederal. com #CJ

DirectHire Legal Secretary - Boutique National Law Firm (San Antonio) Confidential Search Solutions is representing a boutique national law firm seeking a skilled Legal Secretary. Key Responsibilities: Provide administrative and legal support to attorneys Draft, edit, and format legal documents and correspondence Manage case files, discovery materials, and document organization Schedule hearings, meetings, and attorney calendars Coordinate filings and court submissions Maintain confidentiality and uphold firm standards Qualifications: Previous law firm or legal secretary experience required Strong proofreading, formatting, and organizational skills Proficiency in Microsoft Office and legal document management Excellent communication and multitasking abilities

A prestigious law firm is seeking a skilled Legal Secretary to support a busy legal team in a fast-paced, deadline-driven environment. This is an excellent opportunity to join a professional, team-oriented culture with long-term stability and growth. THIS COMPANY OFFERS… Boutique law firm with a long-standing reputation Professional, team-oriented culture with community involvement Beautiful offices in a central San Antonio location Exposure to influential business and community leaders Competitive compensation and benefits YOUR TYPICAL DAY... Draft, revise, and format legal documents. Manage attorney calendars Prepare and compose client and corporate documents YOU HAVE... Proven experience in a professional legal services environment Advanced Word processing skills Exceptional attention to detail and accuracy in documents Resilience under pressure and ability to juggle multiple priorities Excellent written, verbal, and interpersonal communication skills Ready to take the next step in your career? Contact: Sarah Aragon Direct: 210.807.5608 Email: saragon@deaconrecruting.com

Legal Assistant- Civil Litigation | Dallas, TX Quintairos, Prieto, Wood & Boyer, P.A. (QPWB), a multi-office national law firm, has an immediate opening for a Legal Secretary in our Dallas, TX office. This is a full-time position supporting attorneys in a civil defense litigation practice, ideal for a detail-oriented legal professional who thrives in a fast-paced environment. As the largest minority and woman-owned law firm in the U.S., QPWB offers a collaborative culture, competitive compensation, and opportunities for professional growth. About the Role The Legal Secretary will play a key role in supporting attorneys through document preparation, court filings, scheduling, and case file management. The ideal candidate will be experienced in both Texas state and federal court procedures. Key Responsibilities Draft and prepare legal documents and correspondence, including pleadings, motions, discovery, subpoenas, and contracts under attorney direction Transcribe dictation with accuracy and speed Maintain and organize case files, including electronic and physical file systems Monitor deadlines and maintain attorney calendars for trial, discovery, and other key events Coordinate hearings, depositions, and trial settings Track and manage subpoena responses and discovery requests Perform e-filing in Texas state and federal courts, including PACER Provide general administrative and litigation support as needed Qualifications Minimum 3+ years of experience as a Legal Secretary in civil litigation defense Proficiency in Texas state and federal court filing procedures, including e-filing Strong knowledge of civil litigation processes and terminology Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) Ability to transcribe legal dictation and proofread documents accurately Strong organizational, communication, and critical thinking skills Ability to work independently and prioritize tasks in a deadline-driven setting High School Diploma or equivalent required Physical Demands This role involves extended periods of sitting and computer use, with occasional standing, walking, and lifting (up to 20 lbs.). Working Conditions The position is based in an indoor office environment with variable noise levels and occasional interruptions. What We Offer Competitive hourly wage commensurate with experience Comprehensive benefits package, including: Medical, dental, and vision insurance Employer-paid life and short-term disability insurance 401(k) plan with generous employer match Paid vacation, holidays, and additional time off Supportive team environment with opportunities for growth and advancement Apply Now This is a great opportunity to join a respected legal team in Dallas. If you are a skilled Legal Assistant with a strong background in litigation and a commitment to excellence, we encourage you to apply. Submit your resume for immediate consideration. QPWB is an Equal Opportunity Employer. #LI-AR1

Responsible for providing full administrative support services to attorneys and paralegals while remaining flexible to provide assistance in various critical areas throughout the Firm. ESSENTIAL DUTIES AND RESPONSIBILITIES: “Essential functions” are primarily job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer. Formats letters, pleadings, and other forms. Prepare rough drafts, proofread before finalizing legal documents. Copies and mails all letters, documents, and packages to various parties via Certified, Registered USPS, FedEx, or courier service. Properly file legal documents with the Courts. Ensures exact compliance with client guidelines relating to preparation and mailing of cc/bcc, copying of documents, and other client requirements. Open new file, perform conflict checks, and at attorneys request draft acknowledgment or engagement letter to client. Continuously maintains file content, indexes, and tabulations. Order, follow-up, and maintain medical records and billing. Maintains accurate sources of client/case information. Prepares files or assists paralegals in preparing files for upcoming hearings and depositions. Schedule depositions, mediations, and other appointments as necessary. Participates as a member of one or more strategic planning committees. Mentor and train new employees in the position. Performs back-up receptionist duties and remains flexible and open to requests for support or assistance outside of the scope of this job description and to other duties as directed by the Management team. KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: Knowledge of, or the ability and willingness to learn various court rules and filing requirements. Knowledge of, or the ability and willingness to learn the format of various legal documents including, but not limited to, Requests for Production of Documents, Responses to Interrogatories, Entries of Appearance, Certificates of Service, Motions and other pleadings. Broad knowledge of terminology (legal, medical, other) relates to the particular practice area(s). Demonstrate spelling and grammatical skills equal to or above a level normally acquired through successful completion of a high school or general education degree. Demonstrate organizational, prioritization, proofreading, and attention to detail skills to allow for timely, effective, and accurate performance of job duties with little or no outside assistance. Ability to demonstrate impeccable integrity in confidential matters. Interpersonal skills are necessary in order to communicate with a diverse group of attorneys, staff, and clients and to provide or obtain information with ordinary courtesy, diplomacy and tact. Comprehensive computer and office equipment experience and proficient typing ability. Proficiency in Microsoft Word, Microsoft Excel, Microsoft Outlook and PDF editing software. Work occasionally requires more than 40 hours per week to perform the essential duties of the position, on a case-by-case basis. Work requires sitting, bending, stooping, computer keyboarding and continuous use of hands, telephone contact, reading, and may require lifting of 10-15 lbs. or more. Work may require traveling to offsite locations for collection of materials or filing of documents; therefore, work may require driving personal vehicle. Under certain circumstances, the Firm may substitute experience for educational requirements and vice versa. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

Job DescriptionThe Opportunity: Legal Secretary Email resumes to: ******************************* About the Firm Our esteemed client is a prestigious, full-service law firm known for its collaborative culture, high-profile clientele, and commitment to excellence. We are seeking a proactive and detail-oriented Litigation Legal Secretary to support a dynamic team of litigation attorneys. This is an excellent opportunity to become an integral part of a firm that values professionalism, innovation, and a strong team-oriented environment.Key Responsibilities Provide high-level administrative and legal support to litigation attorneys and paralegals Prepare, format, proofread, and edit legal documents including pleadings, motions, briefs, and correspondence File documents electronically with federal and state courts (including ECF and other court filing systems) Manage attorney calendars, schedule meetings, and coordinate court deadlines and appearances Maintain and organize case files, discovery materials, and litigation databases Handle time entry, billing processes, expense reimbursements, and other administrative tasks Communicate professionally with clients, courts, vendors, and internal departments Assist with trial preparation, including compiling exhibits and managing logistics Prioritize and manage multiple tasks while meeting deadlines in a fast-paced environment Qualifications Minimum of 5 years of experience as a legal secretary, preferably with a focus on litigation Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) and legal software Strong knowledge of court rules, filing procedures, and legal terminology Excellent written and verbal communication skills High level of organization, attention to detail, and ability to work independently Ability to maintain confidentiality and demonstrate sound judgment Familiarity with document management systems and e-discovery tools is a plus

DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. * Performs duties assigned by the District Attorney, Division Leaders and Chief Administrative Assistant. * Import of cases through Extract software from the jail. * Look up JP Paperwork and enter number and bond information into Tech Share. * Managing the W drive by verifying that the report, car tapes, videos, audio tapes, pictures, 911 call log etc. are transferred to us in a useable format. Once verified, the DME will be attached to the correct case. * Monitors all cases returned by the District Attorney that are waiting on DME/reports and resubmitting back to the District Attorney when requested items are received. * Scanning of all documents and attaching to the correct case file in Tech Share. * Scanning of all documents submitted and making sure they are categorized correctly. * Adding notes and comments as appropriate to all scanned documents. * Scanning of old files that get pulled from storage. * Assists with the running of criminal histories to be attached to incoming cases. * Maintains files of Pen Packets on all open and closed cases. * Maintains a thorough working knowledge of and adheres to organization/project policies, regulations and procedures. * Keeps immediate supervisor well-informed of activities, results of efforts and problems, identified or potential. * Respects confidentiality in discussing visitors, staff, and organizational matters. * Maintains confidentiality of organization, fiscal and personnel related information. * Performs routine office tasks necessary for the operation and presentation of a professional office as observed by the supervisor. * As needed, assists with clerical tasks to include typing, filing, proofreading, maintenance of service logs, and data entry. * Handles incoming calls from the public, other offices and law enforcement agencies. * Exhibits genuine concern for visitors and staff, and always conducts oneself appropriately and professionally. * Reports to work regularly and on time. * Travel to County Barn at least once a week or as needed. Trip will be accompanied by a District Attorney Investigator. While at the County Barn, files needed will be pulled and files that have been returned will be re-filed and paperwork refiled. * Will travel to the jail on Tuesday or Thursdays for video arraignments if needed. * Back up to the Hot Check office * Taking payments * Assisting merchants, county offices, law enforcement agencies and check writers on the phone and in person * Making notes in Bounceback when check writers call in * Placing hold on warrant when necessary * Set up/Release Omni Base * Totals daily receipts and reconciles with computer register. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE High school graduate, or equivalent. KNOWLEDGE OF Legal terminology and practices; computers; the criminal justice system; standard office policies and procedures and personnel practices and procedures. SKILL/ABILITY TO Read, analyze, and interpret data and office policies; effectively manage people; prioritize tasks to be completed; perform basic legal research, such as finding case law; read and understand basic legal procedures; draft legal correspondence; perform basic mathematical functions; operate office equipment, such as copy machine and facsimile machine; communicate effectively, both in person and over the phone; and maintain effective working relationships with co-workers.

Office Secretary JobID: 9920 Secretarial/Secretary Date Available: 01/06/2026 District: Harrold ISD Description: please email resume and letter of interest to **************************

Thompson Coe is looking for an experienced civil litigation paralegal to join our Dallas office. This is a great opportunity for a proactive self-starter with exceptional organizational skills and the ability to manage a very large and fast-paced docket. The qualified candidate will utilize a high level of job expertise to complete paralegal tasks under the supervision of case attorneys. Must be able to exercise independent judgment and decision making. Ability to work in a collaborative and positive manner with all coworkers, clients, attorneys and non-attorney staff and observe confidentiality in all matters relating to the Firm. Essential Job Responsibilities: Reviews, organizes and summarizes case documents in order to assist in preparation of case for trial. Reviews medical records to determine what information is/is not needed for cases. Draft complaints and answers, routine notices, affidavits, motions and petitions, memoranda and correspondence. Prepare discovery. Reviews and analyzes matters for the purpose of preparing matter evaluations and status reports to clients. Communicate with clients, attorneys, staff and other outside personnel to obtain or provide information. Enter time into accounting and billing software daily. Ability to handle pressure, interruptions, and multiple projects with frequently changing priorities in an efficient manner, rapid turnaround required, and generally perform in a fast-paced environment. Proficient in all software; ability to adjust to multiple tasks from multiple individuals in the Firm. Follows ethical requirements as set forth by the Rules of Professional Conduct of the state. Knowledge, Skills and Abilities Required: Minimum of 5 years' recent law firm litigation paralegal experience, with State court and Federal litigation experience. Four-year Bachelor's degree and/or two-year ABA approved Paralegal certificate ideal but not required. Proficiency in Microsoft Office suite to include PowerPoint, Excel and Adobe Pro.Knowledge of DISCO is a plus but not necessary. Ability to consistently meet deadlines while managing multiple projects with competing priorities. Positive attitude and exceptional verbal, written, and interpersonal communication skills required for daily interaction with clients, opposing counsel and mediators. Ability to exercise discretion, good judgment, and poise in handling sensitive and confidential information. Ability to define problems, collect data, establish facts and draw valid conclusions. Demonstrate accuracy and thoroughness; look for ways to improve and promote quality.