Office assistant jobs in Albany, OR - 182 jobs

We train and promote from within Excellent low-cost health benefits Retirement plan with employer-paid contributions Paid vacation and 10 holidays At Sierra Pacific Industries, we understand our greatest strength is the people who choose to build a career with us. We are a fourth-generation family-owned company that has grown to be one of the largest lumber and millwork producers in the United States. Our more than 6,000 employees are proud to work at our state-of-the-art sawmills and other facilities, including: manufacturing, custom wood-framed windows, fabrication, millwork, veneer, cogeneration, trucking, forestry, and other operations. Currently, we are seeking a qualified Office Support / Front Desk person to work collaboratively with our sawmill in Eugene, Oregon. About the Position * Greet visitors, handle busy phone system, route calls, and respond to requests and questions by various callers, both inside and outside the Company * Coordination of various events, or logistics associated with meetings, tours, and lunches * Support various crew communications and programs * Receive, sort, and distribute daily mail/deliveries * Maintain inventory for office supplies and company clothing apparel * Prepare daily, weekly and monthly production reports * General office-accounting duties including cross-training to assist in various departments and positions * Maintain the scheduling and calendars for multiple conference rooms * Work with and maintain confidential information Qualifications * 2 years' recent office administration experience with good work references * Effective communication, telephone & interpersonal skills with emphasis on being courteous and professional * Demonstrated analytical skills, excellent computer skills, including Excel and Word * Ability to focus, work independently, and multi-task with consistency and accuracy * Self-motivated, dependable, and organized, with willingness to accept increasing responsibilities * Demonstrated flexibility and willingness to adapt to changing business needs Why Join Our Team? Because this is more than an invitation, it's a commitment to offer opportunities for personal and professional growth to everyone! We ask people to grow with us and make the company even better. We provide an excellent benefit package including a full Health Benefits Plan (including medical, dental, and vision) with low-cost premiums, a 401(k) with Company Match, additional Retirement Contributions, and company-paid Life Insurance. How to Apply If you are qualified and would like to join our team, the deadline to apply is no later than January 23rd 2026. Please send a cover letter referencing this position and a resume to: Sierra Pacific Industries Human Resources 90201 Hwy 99 N Eugene, OR 97402 ************** or apply online and view all our career opportunities at: spi.careers Sierra Pacific is an (EOE) Equal Opportunity Employer, including those with a disability and veterans. The general wage range for this position at Sierra Pacific Industries is from $18 and $24 per hour, and is dependent upon a number of factors, including, but not limited to: relevant work experience, skill, knowledge, and/or education. About Our Company Sierra Pacific Industries is a fourth-generation family-owned company based in Northern California that started in 1949 and has grown to be one of the largest lumber and millwork producers in the U.S., employing around 6,500 crew members. Sierra Pacific continues to be a company where its employees are proud to work at state-of-the-art facilities and others strive to become part of the team. We own and sustainably manage more than 2.4 million acres of timberland in California, Oregon, and Washington. Our forests are sustainably managed under a 100-year plan by Registered Professional Foresters, Wildlife Biologists, Botanists, and other professionals. We are growing forests for our future, planting over 6 million new trees every year. In Spring 2024, we planted our 300 millionth seedling on our timberlands. This milestone was decades in the making, reflecting our commitment to sustainable forest management and ensuring we have forests not just for today, but for generations to come. Sierra Pacific effectively uses nearly 100% of every piece of wood we bring to our facilities. In fact, any small amount that isn't turned into hand-crafted doors and windows, millwork, lumber, or landscaping material is actually converted into electricity in our eight biomass-fueled power plants. We are proud that all Sierra Pacific facilities follow our drug-free and tobacco-free policies. As part of our safety in the workplace policy, an offer of employment is subject to a negative drug screen result. We use E-verify to verify the social security number and work authorization of all newly hired employees. Sierra Pacific is an (EOE) Equal Opportunity Employer, including those with a disability and veterans. At Sierra Pacific Industries, we understand our greatest strength is the people who choose to build a career with us. What does it mean to be part of the Sierra Pacific family? It means you are a valued team member and part of a growing, fourth-generation family-owned, forest products company built on hard work, innovation, and wise investments. With around 6,500 crew members in over 30 states, Sierra Pacific offers many opportunities for personal and professional growth; from entry-level to skilled trades, from truck drivers to sales managers, from foresters to engineers - for everyone! We invite you to learn more about our history, our 2.4 million acres of forestlands, and our state-of-the-art wood product and window manufacturing facilities at ************************ As part of our safety in the workplace policy, an offer of employment is subject to a negative drug screen result. We are also proud that all Sierra Pacific facilities follow our tobacco-free policy. Sierra Pacific adheres to E-verify to verify the social security number of all newly hired employees. Sierra Pacific is an (EOE) Equal Opportunity Employer, including those with a disability and veterans. If you are an individual with a disability and need accommodation to complete the application process, please call ************ or write to Sierra Pacific Industries at PO Box 496011, Redding, CA 96049.

Compensation: $13.50 - $16.50 (depending on years of experience) Summary: The Switchboard Operator answers all incoming calls and is a primary participant during emergency situations. This position also assists Administration with patient mailings. Principal Responsibilities: 1. Will participate and maintain a culture within The Corvallis Clinic that is consistent with the content outlined in the Service and Behavioral Standards Handbook. To this end, employee will be expected to read, have familiarity, and embrace the principles contained within. 2. Switchboard operations - Answer all incoming calls and direct them to the proper departments/individuals. Assist patients and in-house staff with connecting to an outside operator. 3. Provides excellent customer service, i.e., provide driving directions to callers, answering front-line questions and offering assistance as needed. 4. Emergency monitoring - Paging of physicians, Patient Services and facilities maintenance staff. Processes emergency code calls with a calm, focused demeanor. 5. Process clerical type work in support of the Administration team. 6. Participate in the training of new switchboard personnel. 7. Responsible for the upkeep of all switchboard related information. Education/Licensure/Experience: Six (6) months or more of customer service experience and use of multi-phone line systems required. Knowledge and Skills: Ability to project a welcoming, informative persona while engaging with patients, providers and staff via telephone Ability to work well with providers and other staff Ability to work on multiple tasks simultaneously in a busy, fast-paced environment while maintaining quality of work

Job Description Bounty Meat And Cheese in Eugene, OR is looking for one employee to join our 6 person strong team. We are located on 777 West 6th At Beergarden. Our ideal candidate is self-driven, punctual, and engaged. Responsibilities Greet customers and make them feel at home Answer any questions the customers may have and provide suggestions as needed Maintain a clean and safe environment for colleagues and patrons Respond to all complaints in a friendly and professional manner Preparing all food. Qualifications Friendly attitude even when dealing with disgruntled colleagues and clientele Highly adaptable to various situations and customer needs Ability to problem solve quickly concerns customers may have Possess a positive attitude and ethics which support our values and culture 2+ Years kitchen experience We are looking forward to receiving your application. Thank you.

SUPERVISION RECEIVED: Works under the general direction of the Program Manager. . Responsible for a variety of complex administrative and clerical operations. ESSENTIAL FUNCTIONS/ DUTIES & RESPONSIBILITIES The duties listed are intended only as illustrative examples of the various types of work that may be performed by individuals in this classification. Any of the following duties may be performed. These examples are not necessarily performed by all incumbents and do not include all specific essential functions and responsibilities the incumbent may be expected to perform. Provides advanced and specialized clerical support to Program Manager, professional or technical staff. Prepares documents, correspondence, reports, or other materials on general and technical subjects; may transcribe oral or written material. May compose correspondence in accordance with standard procedures. May attend meetings, record minutes, and prepare agendas. May function as principal administrative support for a division or program area. May receive funds and issue receipts. May operate and maintain a billing system for a functional area, office, or program. May maintain inventories of equipment and supplies. Performance of other duties as assigned. Regular attendance is a requirement of this position. Maintain a professional and courteous manner and the ability to work harmoniously with other employees and the general public. QUALIFICATIONS & REQUIREMENTS EDUCATION AND EXPERIENCE: High school diploma or equivalent, plus three months of responsible clerical experience; or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities. KNOWLEDGE, SKILLS, AND ABILITIES: Knowledge of modern office practices and procedures. Proficiency in the MS Office suite of products. Knowledge of business English, spelling, grammar, punctuation, arithmetic, and routine bookkeeping procedures. Operation of office equipment including photocopy machines, multi-line phone systems and personal computers. Skill in taking notes and transcribing oral or written materials. Ability to learn assigned tasks rapidly and to adhere to prescribed routines and established departmental policies. Ability to plan, organize and complete work in a timely manner. Ability to perform work with initiative and independent judgment and to use resourcefulness and tact in public contacts. Ability to maintain complex clerical records and to prepare accurate reports. Ability to understand and apply guidelines to a variety of operational requirements. Ability to express ideas clearly, both orally and in writing. SPECIAL REQUIREMENTS: Must pass a criminal history background investigation; however, a conviction of a crime may not necessarily disqualify an individual from this classification. Possession of or ability to obtain a valid Oregon driver's license required. WORK ENVIRONMENT/ WORKING CONDITIONS/ PHYSICAL DEMANDS The work environment and working conditions described here are representative of those that are typical of the job and must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job is typically performed in an office environment under usual office working conditions. The noise level in the work area is typical of most office environments, with telephones, personal interruptions, and background noises. In the performance of job duties, the employee is frequently required to sit; talk or hear; walk; use hands to handle or feel objects, tools, or controls; and reach with hands and arms.

TRIAD MACHINERY IS CURRENTLY SEEKING A QUALIFIED CANDIDATE TO JOIN OUR TEAM AS AN OFFICE ADMINISTRATOR AT OUR COBURG, OREGON FACILITY. About Triad Machinery: For more than 30 years, Triad Machinery has been a Pacific Northwest leader in forestry, cranes, and construction equipment. From sales to service, parts to administration, our team members are the lifeblood of the Triad Machinery family. We offer competitive pay and extensive benefits for our employees, as well as an engaging, team-focused work experience. Overview: Are you interested in a role that involves learning about the heavy equipment business, supporting customers, and working in a team-focused environment? Triad Machinery is hiring an Office Administrator at our Coburg, Oregon branch. The Office Administrator reports to the Branch Manager. Whether you are an entry level professional looking to bring your skills and education to the real world, or an experienced admin looking for an exciting opportunity, Triad Machinery is looking for a team member with a strong attention to detail and a desire to learn about the heavy equipment industry. Objective: The Office Administrator will assist Triad Machinery's Coburg Branch Manager in all aspects of sales, office management, and product support, with a focus on administration and customer service. Key Responsibilities: Customer Support -Create and maintain strong administrative relationships with Triad Machinery's customer base in the Coburg territory -Analyze customer credit, open customer accounts, and maintain appropriate accounts receivable days sales outstanding (DSO) by making collection calls on a regular and timely basis -Research billing questions on behalf of customers and respond in a timely and service-oriented manner, coordinating with other company branches where necessary -Mail monthly statements, noting all past due items -Maintain updated Tax Exemption Certificates for customers Wholegoods Coordination -Coordinate and collect all paperwork related to incoming and outgoing machines and attachments, including store transfers and customer shipments, and use software to maintain machine transaction data -Maintain all appropriate paperwork for machine and attachment sales, rentals, or demos -Invoice all machine and attachment sales and rentals -Work with Triad Machinery's finance partners to ensure complete documentation and timely payment of machine invoices -Assist Branch Manager with monthly machine and attachment costing -Assist Branch Manager with reconciliation of ACOS reports Office Administration -Assist Parts Manager and Service Manager as appropriate -Answer incoming phone calls, and mail invoices, when appropriate -Provide new hires with New Employee Packets upon their start dates -Review and code Sales Department Expense Reports -Review and monitor branch vacations -Monitor Security Systems Codes and Keys for all Coburg employees -Maintain annual OSHA Report of accidents/injuries -Keep updated information on Approved Trucking Companies -Code invoices for Operating Expenses -Take deposits to the bank as necessary A good candidate will be very organized, familiar with accounting, excel, word, and good at communicating. TRIAD MACHINERY offers a generous benefit package. Full time employees (and their families) can elect to take our medical, dental and vision insurance at a cost. Triad's 401k plan with matching, discretionary profit sharing, life insurance, vacation and sick leave, and 8 paid holidays are available to those that qualify. Beginning salary will be dependent upon qualifications and experience. ** Triad Machinery does not accept unsolicited resumes or calls from third-party recruiters or employment agencies** Triad Machinery is an Equal Opportunity Employer and encourages applications from all qualified candidates. EEO/AA Employer/Vet/Disabled

Your Next Opportunity is Here - Urgently Hiring Office Administrative Assistant in Eugene, OR! Job Title: Office Administrative Assistant - Urgently Hiring! Pay: $20.00 - $25.00 per hour Hours: Monday - Friday, 8:00 AM - 5:00 PM (Some flexibility available) Start Date: ASAP Looking for a rewarding role where you can make a difference every day? Join a respected door company dedicated to providing high-quality door products and services to the community as an Office Administrative Assistant in Eugene, OR. Be a vital part of a dynamic team while enjoying a professional and organized work environment. As an Office Administrative Assistant, you'll play a key role in supporting daily office operations. You'll contribute to a smooth workflow by assisting with front desk responsibilities, handling accounts payable and receivable, and executing essential administrative tasks, especially during busy project and installation periods. What You'll Do: As an Office Administrative Assistant, you will be responsible for: Greeting clients and visitors with professionalism and a positive attitude. Answering and routing incoming calls; taking accurate messages when needed. Managing client check-ins and assisting with appointments and scheduling. Preparing, scanning, and organizing documents. Assisting with accounts payable and receivables. Supporting staff with additional administrative needs as assigned. What You'll Bring: The ideal candidate for this role will have: Strong written and verbal communication skills. Prior experience in reception or office administration. A professional demeanor with exceptional customer service skills. Proficiency in Microsoft Office products (Outlook, Word, Excel). The ability to multitask and manage high workloads during peak times, such as tax season. A commitment to maintaining confidentiality and handling sensitive documents appropriately. Why Join Us in Eugene? Enjoy flexible hours that fit your lifestyle. Experience a supportive team culture that values collaboration. Take advantage of competitive pay and great benefits. Once hired permanently, benefit from 100% company-paid health, dental, and vision insurance for employees, a 401(k) plan, and paid time off. Location & Schedule: This position is full-time and located in Eugene, OR. Ready to Take the Next Step? If you're ready to start a rewarding career as an Office Administrative Assistant in Eugene, apply today or contact our recruiting team to learn more. Don't wait - we're hiring now! #STEUG

The Medical Office Specialist provides patient care in accordance with established methods and techniques and conforms to recognized standards. Principal Responsibilities: 1. Will participate and maintain a culture within The Corvallis Clinic that is consistent with the content outlined in the Service and Behavioral Standards document. To this end, employee will be expected to read, have familiarity, and embrace the principles contained within. 2. Greets patients for providers, answers the telephone, routing of calls/tasks, books appointments, verifies patient insurance coverage, acts as cashier for payments and prepares for appointments. 3. Greets and check patients in, verifies current demographics and insurance coverage. Notifies back-office staff of patient's arrival in a timely manner. 4. Working knowledge of the referral process. 5. Uses the correct search criteria to eliminate the creation of duplicate documentation and enters in the electronic medical record. 6. Contacts the assistant or provider promptly when an acutely ill patient either telephones or approaches the reception desk with or without an appointment. 7. Directs patient flow and prepare patients for exams. 8. Proactively monitors and manages provider schedules for accuracy. 9. Actively participates in the cleaning of shared work areas. 10. Participates in the orientation and training of new employees. 11. May work at multiple sites as determined by department necessity. Education/Licensure/Experience: 1. High school diploma or equivalent required. 2. Six (6) months of customer service in a professional office setting OR one (1) year or more in a service-related industry required. 3. Certification from a Medical Office Specialist program is preferred. Knowledge and Skills: 1. Ability to work well with providers, clinical staff, and patients. 2. Ability to work on multiple tasks simultaneously in a busy, fast-paced environment while maintaining quality of work. 3. Excellent proven customer service skills. 4. Intermediate computer and telephone skills. Perks and Benefits: Work-life balance is a top priority at The Corvallis Clinic 7 holidays + 2 floating holidays = 9 Paid Holidays! Early release on Christmas Eve and New Year's Eve Generous Personal Leave Accrual Benefits: Medical w/ HSA or HRA, Dental, Flexible Spending Acct (FSA) Employer contribution to HSA and HRA (when enrolled in Medical Plan) Employer paid Long Term Disability (LTD), Basic Life/AD&D, Employee Assistance Program (EAP) Voluntary Benefits (Vision, Life Insurance and AD&D, Pet Insurance, Aflac, Legal Shield) Retirement - 401k eligible and auto enrolled after 90 days, 100% vested from day 1, with discretionary clinic match after 1 year (w/hours requirement) Pay on Demand (up to 2x per month) Casual Fridays (with clinic approved attire) Year-round employee engagement events and festivities Team centered culture, delivering exceptional medical care with compassion and a commitment to service.

Job Description HawkSoft, Inc., a Top 100 Workplace in Oregon for over 10 years in a row, is a leading provider of technology solutions to the insurance sales agent marketplace. We currently have an opportunity for an energetic Office Assistant. The ideal candidate will be an enthusiastic team player willing to check ego at the door and find the opportunities in each day's challenge. Top of the line team leadership skills coupled with a passion for customer support and success are paramount in this position at HawkSoft. This is an exceptional opportunity for someone who is forward thinking, understands the power of technology, analytics and reporting, and has a passion to grow with an organization. This is an in-office position. We offer a variety of Benefits and Perks: overage: 4 Medical, Dental, & Vision insurance plans offered after 30 days 100% paid for Employee 85%-90% paid for dependents based on plan 100% Company paid Life, AD&D, short- and long-term disability PTO: Exceptional PTO/Vacation time Performance Reviews: Yearly performance & compensation reviews Flexible Hours: Flexible hours allow you to have a great balance of work and life. Education: We offer great tuition reimbursements and encourage our staff to continue to grow in their careers. 401K: We help you save for retirement. Join the plan in 90 days with a company match. Work/Life Balance: Our management team truly supports our core value of Live to work not Work to live. Position Description: The Administrative Assistant will be responsible for the organization and coordination of office operations, procedures, and resources to facilitate organizational effectiveness and efficiency of HawkSoft. Duties and Responsibilities: Responsible for day-to-day administrative needs such as word processing, supply requisition, filing and other clerical services. Evaluating office production, revising procedures, or devising new forms to improve workflow when necessary, including uniform correspondence and style practices. Formulating procedures for systematic retention, protection, retrieval, transfer, and disposal of records. Provide administrative assistance to the management team and various departments as needed Serve as point person and general support for all departments as needed Serve as first point of contact for HawkSoft both on the phone and in person Coordinate offsite and onsite meetings and events, and arrange travel to conventions, conferences, and seminars Assist with tracking participant enrollments for regional HUG Events Maintain and track inventory of office supplies and marketing materials Receive and deliver mail, packages, announce and direct visitors, vendors etc. Track, send and receive marketing materials to and from conferences e. assemble, box, and ship materials for conferences. Track, send and receive client hard drives for processing Other duties as assigned Maintain general awareness of HawkSoft's information security policy Report on suspected information security incidents Knowledge, Skills, and Abilities: Have the ability to communicate well, both written and orally. Relate to individuals from a variety of diverse ethnic, cultural, and educational backgrounds. Previous experience in a professional office environment. Experience with office software programs such as Microsoft Word and Excel. Proven ability to switch quickly between tasks and meet deadlines in projects and programs. Positive, infectious attitude, with a pleasant and professional demeanor. Educational Experience: 1 to 3 years of administrative support experience Proficient in Microsoft Office A high level of integrity and confidentiality Strong attention to detail and able to manage multiple priorities The desire and willingness to learn and grow with the company Ability to communicate professionally and electronically High level Customer Service mindset Physical Demands: While performing the responsibilities of the job, the employee will be required to talk, hear, see, and type. The employee will be required to sit for long periods of time working at a computer and on the phone. Some local travel may be required such as trips to post office, picking up office and/or breakroom supplies or lunches as needed. Job Posted by ApplicantPro

Mid-Willamette Valley Community Action Agency OUR MISSION: EMPOWERING PEOPLE TO CHANGE THEIR LIVES AND EXIT POVERTY BY PROVIDING VITAL RESOURCES AND COMMUNITY LEADERSHIP. Our Vision: All people are respected for their infinite worth, and supported to envision and reach a positive future. The Energy Services Office Specialist II is responsible for answering multiline telephones, screening callers for eligibility, greeting clients and providing paperwork, and reviewing incoming applications. The Office Specialist 2 will utilize computers to gather client information, reports and emails, and will be responsible for processing and delivering mail. MINIMUM QUALIFICATIONS The requirements listed below are representative of the knowledge, skill, and/or ability required. EDUCATION and/or EXPERIENCE High School Diploma or General Education Degree (GED). Three years of client intake, reception, or related experience. Equivalent combination of education and experience may be considered. Experience working with diverse populations in crisis is preferred. CERTIFICATES, LICENSES, REGISTRATIONS Candidate must pass pre-employment and random drug/alcohol screenings. KNOWLEDGE, SKILLS, AND ABILITIES Some knowledge of accessing community resources is preferred but not required. Demonstrates intermediate abilities with Microsoft Office (Excel, Teams, Outlook, Word) and other databases are required. Ability to effectively communicate in both oral and written form. Ability to clearly explain procedures and eligibility requirements to clients. Demonstrates tact, diplomacy and empathy when communicating with those in stressful conditions. Bilingual English - Spanish/Russian capabilities required. To qualify as bilingual, staff must possess demonstrated abilities to speak, read and write fluently in English and Spanish/Russian, and pass a pre-employment bilingual proficiencies test. ESSENTIAL DUTIES AND RESPONSIBILITIES This job description is not intended to be all-inclusive. Employee will also perform other reasonably related business duties as assigned by immediate supervisor and other management as required. Greets and assists incoming guests, as needed. Thoroughly explains eligibility requirements to qualify for services to potential clients. Remains current on services and funding source changes. Answers incoming calls, as needed. Explains application directions and the request process to clients. Collects identification, proof of income, utility bills, benefit information, and other necessary information to determine eligibility from clients. Utilizes OPUS database to create client files and verify client information needed to determine eligibility. Follows up with clients by phone or email if additional information and/or documents are needed. Monitors and reviews incoming digital applications via the website. Reviews pending applications for completion. Occasionally communicates payment commitments to the utility companies, sending complete and accurate documentation in communications. Works closely with team members to gather and share information regarding changes to process, status of pending client applications, and best practices in the office. Works with other members of the Energy Services team to process applications, communicate pertinent information, problem-solve common roadblocks, and communicate with clients as needed. Validates all steps of the eligibility process and promptly corrects clerical or financial errors, communicating issues and resolutions to all appropriate parties. Effectively utilizes time to complete applications. Assists coworkers as able. Maintains organized and accurate documentation in accordance with State and Federal regulations and guidelines. Retains ongoing program updates and applies those updates in daily client assistance. Maintains organized and accurate documentation and work area. Performs all duties with client-centered mode of service. Complies with MWVCAA safety and personnel policies, including punctuality and attendance. Establishes and maintains effective working relationships with team members, clients and community partners. Respects the confidentiality of all agency, program, coworker and client information. Works as a team with the other Office Specialists to cover the front desk during breaks, lunches, and busy times, and provides front desk coverage in the absence of the assigned Office Specialist. Assists with intake of walk-in clients during peak times at the beginning of the month, in order to assure a smooth and consistent office workflow. SUPERVISORY RESPONSIBILITIES There are no supervisory duties in this position. PHYSICAL AND MENTAL DEMANDS Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities. Specific vision abilities required by this job include close vision and ability to adjust focus. Regularly lift and/or move 10 pounds and occasionally lift and/or move up to 25 pounds. Manual dexterity for handling office equipment. Maintains calm dispositions and regulates emotions when clients, staff, or others may become escalated. Regulates emotions and handles pressure of frequent demands for attention, time and work tasks. WORK ENVIRONMENT Indoor office environment with frequent interruptions and demands. Occasionally exposed to outside weather conditions. Noise level in the work environment is usually moderate. On-site work is required for this position. MWVCAA is proud to be an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender expression, age, veterans, and people with disabilities or any other protected category. We welcome all people to join us in achieving our Mission. If you require any assistance in the application process, or reasonable accommodations to perform the essential duties of the position, please notify a member of our team at ************** . Job Posted by ApplicantPro

Front Office & Administrative Coordinator Pay Range: $17.00 - $19.00 per hour DOE Classification: Non-Exempt Reports To: Office Manager We're looking for a highly organized, detail-oriented team player to join our office as a Front Office & Administrative Coordinator . This position serves as the hub of daily operations-supporting our office, coordinating communication, and ensuring every visitor, vendor, and employee receives professional, friendly assistance. Key Responsibilities Front Desk & Communication Serve as the first point of contact for calls, visitors, and online inquiries. Answer and direct phone calls, schedule appointments, and enter information into the CRM system. Greet onsite guests and coordinate with internal staff as needed. Administrative Support Maintain organized records, digital files, and office systems. Prepare hiring and orientation packets. Assist with HR tasks including onboarding, offboarding, and new hire documentation. Office & Event Coordination Order and stock office supplies and breakroom essentials. Assist Office Manager with coordinating company events, meetings, and celebrations-including logistics, scheduling, and materials. Assist the Office Manager with administrative tasks and special projects. Technology & Systems Support accurate data entry, filing, and recordkeeping in Google Drive and other company platforms. Other Cross-train in additional office roles as needed. Handle confidential information with professionalism and discretion. Take initiative and assist where needed to keep operations running smoothly. Skills & Qualifications High School Diploma or GED required. Proficient with G Suite and general office software; experience with ServiceTitan a plus. Strong communication skills-both written and verbal. Excellent organization, accuracy, and attention to detail. Able to multitask and prioritize effectively in a fast-paced environment. Professional, reliable, and approachable demeanor. Comfort with basic accounting or data entry functions (10-key preferred). Ability to work independently while collaborating as part of a team. Benefits Medical, Dental, and Vision Insurance 401(k) with Company Match Regular company events and recognition programs Supportive, team-oriented culture Training and professional development opportunities

PowerSource Telecom, Inc. Job Summary We are seeking an Office Admin to join our team. In this role, you will accurately transfer information into our database system. Your responsibilities may include verifying data, updating existing information, entering new information, creating spreadsheets, and other administrative tasks. There will be phones and emails to navigate, as well as receipts and invoices to manage. The ideal candidate is an accurate typist with attention to detail and excellent computer skills. Additionally, you'll log and keep track of equipment movement. Responsibilities Use keyboard, optical scanners, or other office equipment to transfer information into the database system Collect information directly from clients, employees, management, and enter information into the database Create accurate spreadsheets in Google Sheets and Dropbox Inventory management (heavy equipment, tools, materials, etc.) Create reports or otherwise retrieve data from database Perform regular backup of data Maintain an organized filing system of original documents Phone and email management Regular use of Quickbooks Online accounting software Qualifications High school diploma/GED Previous experience as Office Admin or in a similar position is preferred Skilled in Quickbooks Online, Dropbox, and Google Workspace Understanding of databases Familiarity with standard office equipment such as computers, scanners and printers Excellent verbal and written communication skills Attention to detail Benefits/Perks Career Growth Opportunities Health Insurance Retirement Plan About us We are a growing Telecom construction company based in Alaska. We have just expanded into the PNW, and have based our new warehouse in Albany, Oregon. For more info on our company, please head over to our website at ************************** Compensation: $19.00 per hour About Us We're a minority business company. Our technician has over twenty years' experience in telecommunication field. Power source telecom in North Slope oil field, Power plant, Oil refinery. All construction projects and remote sites communications systems. Power source Telecom also provides comprehensive telecommunication services for government federal/state industry and other heavy industries in the State of Alaska. We are experienced, capable, and qualified to provide the services described below. All phase constructions Alaska Electrical commercial contractor. AC/DC Back up power system. Temp communication for remote site project. Celluar GSM & LTE Installatin and Service Central office and Earth station Networks main frame system Communications Tower and Installation and Service Satellite network : certify Hughes net and star band OSP/ISP copper category OSP/ISP fiber optic cables OSP/ISP coaxial cable Terminating, splicing and testing fiber optic cables system Operations and maintenance service CATV: Dish network, Hughes net. CCTV: Pelco, March. VOIP Digital and analog telephone system. Emergency restore and repair stand by Fire/security Alarm system.

The Medical Office Specialist provides patient care in accordance with established methods and techniques and conforms to recognized standards. Principal Responsibilities: 1. Will participate and maintain a culture within The Corvallis Clinic that is consistent with the content outlined in the Service and Behavioral Standards document. To this end, employee will be expected to read, have familiarity, and embrace the principles contained within. 2. Greets patients for providers, answers the telephone, routing of calls/tasks, books appointments, verifies patient insurance coverage, acts as cashier for payments and prepares for appointments. 3. Greets and check patients in, verifies current demographics and insurance coverage. Notifies back-office staff of patient's arrival in a timely manner. 4. Working knowledge of the referral process. 5. Uses the correct search criteria to eliminate the creation of duplicate documentation and enters in the electronic medical record. 6. Contacts the assistant or provider promptly when an acutely ill patient either telephones or approaches the reception desk with or without an appointment. 7. Directs patient flow and prepare patients for exams. 8. Proactively monitors and manages provider schedules for accuracy. 9. Actively participates in the cleaning of shared work areas. 10. Participates in the orientation and training of new employees. 11. May work at multiple sites as determined by department necessity. Education/Licensure/Experience: 1. High school diploma or equivalent required. 2. Six (6) months of customer service in a professional office setting OR one (1) year or more in a service-related industry required. 3. Certification from a Medical Office Specialist program is preferred. Knowledge and Skills: 1. Ability to work well with providers, clinical staff, and patients. 2. Ability to work on multiple tasks simultaneously in a busy, fast-paced environment while maintaining quality of work. 3. Excellent proven customer service skills. 4. Intermediate computer and telephone skills. Perks and Benefits: Work-life balance is a top priority at The Corvallis Clinic 7 holidays + 2 floating holidays = 9 Paid Holidays! Early release on Christmas Eve and New Year's Eve Generous Personal Leave Accrual Benefits: Medical w/ HSA or HRA, Dental, Flexible Spending Acct (FSA) Employer contribution to HSA and HRA (when enrolled in Medical Plan) Employer paid Long Term Disability (LTD), Basic Life/AD&D, Employee Assistance Program (EAP) Voluntary Benefits (Vision, Life Insurance and AD&D, Pet Insurance, Aflac, Legal Shield) Retirement - 401k eligible and auto enrolled after 90 days, 100% vested from day 1, with discretionary clinic match after 1 year (w/hours requirement) Pay on Demand (up to 2x per month) Casual Fridays (with clinic approved attire) Year-round employee engagement events and festivities Team centered culture, delivering exceptional medical care with compassion and a commitment to service.

Department: Center for the Study of Women in Society Classification: Office Specialist 2 Appointment Type and Duration: Regular, Ongoing Salary: 17.24 - 25.24 per hour FTE: 0.5 Review of Applications Begins open until filled Special Instructions to Applicants For full consideration, complete applications should include: 1. A current resume that outlines your educational and work experience. These details are used to determine if applicants meet the qualifications of this position. 2. Names and contact information for three professional references. Candidates will be notified prior to references being contacted. Department Summary For over 50 years, the Center for the Study of Women in Society (************************ has funded feminist scholarship at the University of Oregon. Our mission is simple: we create, fund, share, and support research that addresses the complicated nature of gender identities and inequalities. The center staffing consists of a director, a business manager, a dissemination specialist, and this position. Position Summary The CSWS Office Assistant (Office Specialist 2) in the Center for the Study of Women in Society supports the center as a whole and reports to the Business Manager and Director. Under the supervision of the Business Manager, the position will work as the primary reception person and office administrative support person. They also assist as the center's event coordinator, including carrying out projects such as conferences, symposia, colloquia, etc. They will also help the Business Manager with financial transactions, including payment of invoices, faculty reimbursements, and journal vouchers. This position receives various assignments that call for initiative, independence, judgment, organization, and excellent communication skills. CSWS is a small research center, and thus, a successful applicant should demonstrate an ability to multitask and work independently. The position's assignments typically require planning ahead and meeting numerous deadlines. Please note that this isn't a remote position and requires in-office work. This is a half-time position. Minimum Requirements • Two years of general clerical experience, one year of which included typing, word processing, or other experience generating documents; OR • An Associate's degree in Office Occupations or Office Technology; OR • Graduation from a private school of business with a Certificate in Office Occupations or Office Technology AND one year of general clerical experience. College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis. Professional Competencies • Ability to track and enter financial transactions with attention to detail. • Ability to coordinate administrative details and support the planning of events. • Excellent communication skills. • Excellent office skills including ability to use Microsoft Office tools. • Ability to navigate or learn to navigate systems which can involve complex policies, procedures and platforms. Preferred Qualifications • Banner experience. • Experience with University systems such as Cognos, Concur, and tools and policies in use for Purchasing & Contracting, travel, and other administrative processes (or similar transferable experience with tools and systems in use in a similarly large complex organization). • Event planning experience. FLSA Exempt: No All offers of employment are contingent upon successful completion of a background check. This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union. The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit ************************************** The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at ********************* or ************. UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listed here. In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at ************************************************************************

Job DescriptionDescription: Kendall Auto Group is one of the largest family owned and operated dealers in the Pacific Northwest and premier employer in Eugene. We are looking for an Internet Sales Clerical Assistant to join the Business Development Center. At Kendall Toyota in Eugene, our Business Development Center is a fast-paced environment serving clients throughout the community and neighboring states. Some of the benefits of working with Kendall are: Competitive pay starting at $33,000-$37,000.00/annually Competitive Paid Time Off Career path development opportunities Discounts on parts, service and vehicle purchases for you and your immediate family Medical, Dental and Vision insurance Paid Life insurance 401(k) plan w/ Fidelity Accident and Illness supplemental plans This is an opportunity to join an established internet sales department and assist the team with day to day tasks in order to streamline our internet sales workforce. The ideal candidate will be interested in eventually being promoted into a Salesperson position within Kendall. Duties for this position include client follow up by making outbound sales calls, creating short videos, reporting sales statistics, data entry, assigning internet leads and general office tasks. Our goal at Kendall is to provide excellent customer service to all our clients. The ability to compose professional email responses free of grammar and spelling errors is a requirement, along with superior customer service and communication skills. Working conditions are primarily indoors spending up to full work shift working on PC, standing and/or walking for short distances throughout work shift, and frequent use of telephone Join Kendall Auto Group and START SOMETHING GREAT! We are a family-owned and operated company with auto dealerships in Oregon, Idaho, Montana, Washington and Alaska. Kendall has been selling and servicing vehicles since 1937. Our mission at Kendall is simple: To deliver an unrivaled customer experience. Through our highly motivated, knowledgeable and caring team of professionals, we pledge to listen to and respect your needs. Doing the right thing means more than selling and servicing vehicles. Our progressive attitude means being exceptional stewards of the communities we operate in. It means going above and beyond every day for the people who mean so much to us - our employees and customers. Our employees are members of the Kendall family, who share our same goals and passions. Ideal candidates are confident, driven people who are excited to grow and succeed with one of the most successful automotive dealerships in the Pacific Northwest. If you are looking for a rewarding career, we would like to meet you and start something great! Requirements: Candidates must have proven work history in customer service, experience in the auto industry is preferred. Required schedule may include weekends and evening hours.

Job DescriptionBenefits: 401(k) 401(k) matching Opportunity for advancement Paid time off Profit sharing Training & development At Broadway Apothecary, we hold ourselves to the highest standard. Broadway Apothecary is the first pharmacy in the state of Oregon and one of the first in the nation to earn the PCAB Seal of Accreditation. Our quality and safety measures set industry standards, and our team is wholly committed to the pursuit of excellence in compounding and patient care. Broadway Apothecary is looking to add a part-time Accounting & Administrative Support Specialist to our team of professionals. In this position, you will play a critical support role in supporting the accounting and administrative department including accounts receivable and insurance reconciliation. Tasks will vary by day as needed. Part-time position to start but could eventually become a full-time, benefited position. Learn more about our Pharmacy: ********************************* Responsibilities: Scan and file as directed. Data entry. Run ad hoc reports as directed. Perform other accounting activities. Compile and scan source documents Record payments received Research any outstanding/unpaid insurance claims Prepare quarterly statements of open Accounts Receivables Run business errands as needed. Use Excel, Word and other Microsoft Office software to make and provide reports to administrative team. Various supporting tasks (shipping, sorting, labeling, copying). Assist with special projects as needed. Compile and keep records of business transactions and office activities of establishment, and performs a variety of other administrative duties, utilizing knowledge of systems or procedures. Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. Preferred Qualifications/ Experience: Strong desire to learn along with professional drive Excellent verbal and written communication skills Experience in document control, record keeping and data management Experience using Microsoft Office products Additional Requirements Candidates must undergo a background check and drug screen. Must provide references and work history. Valid drivers license About our Operations and Benefits Hours of operation: Monday - Friday 8:30am -- 5:00 pm 401k with employer match Paid Time Off (PTO) Eight (8) Paid Holidays Off

Details Information Department Horticulture (AHT) Classification Title Office Specialist 1 Job Title Office Specialist 1 Appointment Type Classified Staff Benefits Eligible Not benefits eligible Remote or Hybrid option? Yes Employment Category Regular Job Summary This recruitment will be used to fill one part-time (approximately 16 hours per week) Office Specialist 1 position for the Department of Horticulture at Oregon State University. This position will provide assistance and support related to training events statewide for the Oregon State University ( OSU ) School Integrated Pest Management ( IPM ) Program. Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all. FACTS : -Top 1.4% university in the world -More research funding than all public universities in Oregon combined -1 of 3 land, sea, space and sun grant universities in the U.S. -2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties -7cultural resource centers (********************************************************************** that offer education, celebration and belonging for everyone -100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates -35k+ students including more than 2.3k international students and 10k students of color -217k+ alumni worldwide -For more interesting facts about OSU visit:***************************** Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total Rewards Package: Oregon State University offers acomprehensive benefits package (********************************************************* with benefits eligible positions that is designed to meet the needs of employees and their families including: -Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. -Free confidential mental health and emotional support services, and counseling resources. -Retirement savings paid by the university. -A generous paid leave package, including holidays, vacation and sick leave. -Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. -Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. -Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life. Oregon State University is deeply committed to the principles of a Health Promoting University. This commitment drives a collaborative approach across OSU's safety and well-being programs, reducing silos and coordinating efforts to enhance employee safety and well-being. By prioritizing resources that support the health of both employees and students, OSU fosters a culture of care and a healthier campus environment where everyone can thrive. 2025 Best Place for Working Parents Designation! (*********************************************** Future and current OSU employees can use the Benefits Calculator (********************************************************************** to learn more about the full value of the benefits provided at OSU . Key Responsibilities 30% General Office Support + Responsible for duplication of flash drives, print training materials, assemble training packets, print Certificates of Completion, create sign-in sheets and name tags. + Reserve training locations and act as liaison to ensure appropriate equipment, rooms, and seating are available. + Arrange for catering at training events. + Contact prior participants via phone calls and emails to remind them of registration deadlines. + Apply for continuing education credits with the Oregon Department of Agriculture, and others as appropriate, for participants. + Assist with on-site logistics at two to five large training events each year. + Provide excellent and empathetic customer service while engaging in the clerical and administrative support duties for internal and external customers. This includes, receiving and routing incoming calls and inquiries from public and OSU employees as necessary, sorting and distributing incoming mail and faxes, posting notices, and creating signage as needed or directed, while engaging in culturally appropriate and inclusive communication. 35% Record Processing + Maintain Salesforce Customer Relationship Management System, make changes to clientele data (such as payment status, contact information, registration/attendance status, organization name) as needed. + Track training registration changes. + Transcribe/tabulate training evaluations. 20% Bookkeeping + Receive checks from the Program Leader, track payments and deliver these payments to Financial Strategic Services ( FSS ). + Mail invoices to attendees, receive invoices from contracted trainers and vendors, and deliver invoices to FSS . + Responsible for set up of caterers as vendors with FSS . 10% Information and Assistance + Responds to inquires via telephone and email about training events or directs inquires as necessary. + Provides information to general public and institutions about available services. 5% Other duties as assigned What We Require Completion of courses or training in Office Technology; OR One year of general clerical experience which included typing, word processing, or other generation of documents; OR An equivalent combination of training and experience. What You Will Need Demonstrated ability to communicate successfully and inclusively, both in writing and verbally, with a diverse audience. Demonstrated ability to provide excellent customer service to a diverse and broad group of internal customers with varying backgrounds, needs, and identities. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. What We Would Like You to Have Proficiency in the use of Microsoft PowerPoint, Excel, and Word or comparable software programs. Demonstrated ability to communicate effectively orally and in writing. Demonstrated ability to work independently and cooperatively within a team; maintain schedules and meet deadlines. Excellent attention to detail. Experience in planning/organizing events. Experience in education or outreach programs. Working Conditions / Work Schedule Work hours are flexible (averaging 16 hours per week), with the exception of peak times during the annual school IPM coordinator training season. Partial work from home options are possible after the first four months of employment. Frequent interaction with clientele via email and phone. Work at a computer. Travel to training sites with overnight stays up to five times per year. Pay Method Hourly Pay Period 16th - 15th of the following month Pay Date Last working day of the month Min Salary $18.06 Max Salary $24.99 Link to Position Description ********************************************************* Posting Detail Information Posting Number P05509CT Number of Vacancies 1 Anticipated Appointment Begin Date 02/26/2026 Anticipated Appointment End Date Posting Date 01/16/2026 Full Consideration Date 01/26/2026 Closing Date 01/29/2026 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants Special Instructions to Applicants To ensure full consideration, applications must be received by January 26, 2026.Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants. Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc.Your profile MUST clearly show how you meet the minimum/required qualifications for the position.Resumes are NOT accepted at the application stage for this position. Equivalent required experience is based on full-time equivalent (40 hours per week). PLEASE NOTE :If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties. Typically, the starting salary is at the lower end of the salary range. For additional information please contact: Tim Stock ************************* ************ We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks (***************************************************** website including thefor candidates (********************************************** section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team ************************************. Supplemental Questions Read More at: ******************************************** OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

Power Auto Group is seeking a new office team member for a busy car dealership. Job Specifics: Multi-line phone experience Customer oriented - Happy, upbeat, and likes helping customers Working knowledge of Microsoft processing software with the ability to create spreadsheets Dependable Bi-Lingual is a plus! Not required. Entry level to moderate accounting functions may be introduced depending on skills. Opportunities for growth within the company What would you be doing? Supporting our stores by learning all areas of our business Engage/assist in projects, help improve our processes and future growth. Lastly, enjoy staying busy and working in a fast paced, high-volume office. Why choose us? *Flexible Schedules * Medical * Dental * Vision * 401k * Paid Time Off* **Power Auto Group** **Family-Owned Business** * SUBLIMITY * SALEM * ALBANY * CORVALLIS * NEWPORT * Job Type: Full-time

Oregon Urology Institute is seeking a full time Medical Front Office Receptionist Oregon Urology Institute is one of the largest, most advanced urological centers in the Northwest. Oregon Urology Institute provides patients with some of the region's finest medical experts covering every major urological specialty using proven and leading-edge technologies such as robotic surgery, immunotherapy, and radiation therapy. We are looking for someone with excellent people skills as a Medical Front Office Receptionist to join our team. This role will greet patients and schedule patient appointments. Essential Job Functions: Greet patients and visitors. Check-in patients for appointments Verify and update necessary information in the electronic medical record (EMR) Receive payments from patients and issue receipts. Reconcile daily cash box. Work closely with providers and nursing staff. Book, coordinate and reschedule patient appointments. Schedule laboratory testing and outpatient procedures and answers patient questions regarding their appointments and testing. Perform other duties and special projects as assigned by Supervisor or Manager Required Qualifications: Excellent Patient Service skills and abilities Exceptional attention to detail and organizational skills required Skill in answering telephone in a pleasant and helpful manner Ability to multi task in a fast-paced environment Ability to speak clearly and concisely High school diploma or equivalent Preferred Qualifications: 1-2 years relevant experience Knowledge of medical terminology desirable Must have good interpersonal skills Must have strong communication skills, verbal and written Must be flexible and quick learner Experience working in a windows-based EMR/PM Working knowledge of healthcare insurance. NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization. This is a Full-time position. We offer competitive wages with employer paid insurance premiums for Life, Medical, Dental and Vision for employees. Oregon Urology offers additional voluntary benefits. Oregon Urology Institute is an equal opportunity employer that is committed to fair and impartial treatment of employees, job applicants, and contractors, and to maintaining a discrimination and harassment-free work environment where people treat one another with respect. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

HawkSoft, Inc., a Top 100 Workplace in Oregon for over 10 years in a row, is a leading provider of technology solutions to the insurance sales agent marketplace. We currently have an opportunity for an energetic Office Assistant. The ideal candidate will be an enthusiastic team player willing to check ego at the door and find the opportunities in each day's challenge. Top of the line team leadership skills coupled with a passion for customer support and success are paramount in this position at HawkSoft. This is an exceptional opportunity for someone who is forward thinking, understands the power of technology, analytics and reporting, and has a passion to grow with an organization. This is an in-office position. We offer a variety of Benefits and Perks: overage: 4 Medical, Dental, & Vision insurance plans offered after 30 days 100% paid for Employee 85%-90% paid for dependents based on plan 100% Company paid Life, AD&D, short- and long-term disability PTO: Exceptional PTO/Vacation time Performance Reviews: Yearly performance & compensation reviews Flexible Hours: Flexible hours allow you to have a great balance of work and life. Education: We offer great tuition reimbursements and encourage our staff to continue to grow in their careers. 401K: We help you save for retirement. Join the plan in 90 days with a company match. Work/Life Balance: Our management team truly supports our core value of Live to work not Work to live. Position Description: The Administrative Assistant will be responsible for the organization and coordination of office operations, procedures, and resources to facilitate organizational effectiveness and efficiency of HawkSoft. Duties and Responsibilities: Responsible for day-to-day administrative needs such as word processing, supply requisition, filing and other clerical services. Evaluating office production, revising procedures, or devising new forms to improve workflow when necessary, including uniform correspondence and style practices. Formulating procedures for systematic retention, protection, retrieval, transfer, and disposal of records. Provide administrative assistance to the management team and various departments as needed Serve as point person and general support for all departments as needed Serve as first point of contact for HawkSoft both on the phone and in person Coordinate offsite and onsite meetings and events, and arrange travel to conventions, conferences, and seminars Assist with tracking participant enrollments for regional HUG Events Maintain and track inventory of office supplies and marketing materials Receive and deliver mail, packages, announce and direct visitors, vendors etc. Track, send and receive marketing materials to and from conferences e. assemble, box, and ship materials for conferences. Track, send and receive client hard drives for processing Other duties as assigned Maintain general awareness of HawkSoft's information security policy Report on suspected information security incidents Knowledge, Skills, and Abilities: Have the ability to communicate well, both written and orally. Relate to individuals from a variety of diverse ethnic, cultural, and educational backgrounds. Previous experience in a professional office environment. Experience with office software programs such as Microsoft Word and Excel. Proven ability to switch quickly between tasks and meet deadlines in projects and programs. Positive, infectious attitude, with a pleasant and professional demeanor. Educational Experience: 1 to 3 years of administrative support experience Proficient in Microsoft Office A high level of integrity and confidentiality Strong attention to detail and able to manage multiple priorities The desire and willingness to learn and grow with the company Ability to communicate professionally and electronically High level Customer Service mindset Physical Demands: While performing the responsibilities of the job, the employee will be required to talk, hear, see, and type. The employee will be required to sit for long periods of time working at a computer and on the phone. Some local travel may be required such as trips to post office, picking up office and/or breakroom supplies or lunches as needed.