Office clerk jobs in Tracy, CA

Our client, leading luxury home-building company is seeking an Front Office Coordinator to join their team! This temp-to-perm, on-site role in San Ramon will support the HR department across a variety of projects, including onboarding and recruiting coordination. It's an excellent opportunity to gain hands-on experience in a dynamic, fast-paced environment. If you're an enthusiastic, proactive team player who enjoys jumping in wherever needed, this role could be a great fit! **Please note this is an onsite, temp-to-perm position based in San Ramon, CA. Pay will be $29/hr.** Key Responsibilities: • Manage front desk operations, including greeting guests and overseeing conference room scheduling • Receive, organize, and distribute incoming mail, packages, and correspondence • Oversee office and kitchen supply inventory, ensuring items are stocked and reordered as needed • Coordinate with maintenance, facilities, and IT teams on repairs, updates, and general office needs • Plan and support special events, team outings, and internal activities • Assist HR with candidate coordination and general support • Handle new hire onboarding, including I-9 verification, equipment setup, desk assignments, and introductions • Assist with offboarding processes and termination procedures • Answer and direct phone calls in a professional manner • Maintain organized filing systems and ensure accurate documentation • Keep common areas tidy, functional, and welcoming • Provide general administrative support as needed Qualifications: • Bachelor's or Associate degree preferred • Excellent communication skills and a strong customer service mindset • Highly organized with exceptional attention to detail • Proficient in Microsoft Office Suite • Able to work both independently and as part of a team • Proactive and self-motivated, with the ability to take initiative and improve processes • Must be willing to work on-site daily Please submit your resume for immediate consideration! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We invite you to review our current business services professionals openings to learn about the opportunities available across the firm. About Us Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients' legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world's major financial centers. The Opportunity We are seeking an Office Services, Facilities & Security Specialist (mid-level) to join our Firm. This position will be based in our Palo Alto office. This position acts as primary to Facilities workflow by managing the Firm facilities software FMS (Facilities Management Software), organizing office or furniture moves, assisting with vendor management, and acts as primary for ergonomic supplies and installation. This position will also act as primary to internal Security by patrolling and conducting inspection of all office space, assuring the safety and security of personnel and property. Assists Office Services Manager with administrative project facilitation for Facilities. Helps ensure all shipping and receiving procedures are followed by checking PsShip (Firm shipping software) history daily. Ensures each delivery step is followed and quickly alerts Office Services Coordinators if errors are caught. Monitor shipping vendors daily to ensure items in transit are meeting expected delivery, as needed contacts vendor's customer services line to submit a ticket. Uses Computer Aided Facilities Management (CAFM) and Building Management System (BMS), to support facilities related requests for the office. Patrols and inspects office space; identifies and corrects security or fire hazards; locks unoccupied offices; opens and closes doors based on operating schedule and ensure security. As needed acts a liaison to the building management team to input requests into their system known as Angus, and follows up when there is an unnecessarily long delay. As needed notifies stakeholders such as the Office Services Manager, of emergency building situations. Upon request assists with after-hours emergency requests relating to the pre-action, MDF (Main Distribution Frame), and IDF rooms, and grants emergency vendors access to the space as a part of the response. Assist with escorting facilities vendors to support operations and maintenance. Coordinates with Human Resources to participate in safety week, safety trainings, and life safety functions, including the annual CPR training. Monitors and assists with maintaining AED equipment for the office. Coordinates maintenance and housekeeping activities for the office. Participates in daily cleaning inspections and meets with cleaning provider Able to address deficiencies. Conducts daily elevator door checks to ensure the shut fully and securely; adjusts door closures as needed and uses the Building Management System (BMS) to monitor and adjusts CFM (Cubic Feet Per Min of airflow) to ensure proper door function. Escorts terminated employees from the premises upon request from Human Resources. Documents and reports unusual situations (accidents, illnesses, criminal activity, equipment malfunction) to the Office Services Manager, Human Resources or Attorney Development Manager. Reports all unusual occurrences or conditions and any incidence of visitor or employee actions, which could result in injury or loss to the Firm or employees to the Office Services Manager, Human Resources or Attorney Development. Performs frequent physical exertion including: standing, walking, bending over, twisting, reaching above shoulder level, pushing, pulling, repetitive use of both hands, lifting or carrying up to 50 lbs. frequently and over 100 lbs. on occasion Receives, records and facilitates timely delivery of packages by preparing assignments to relieve key stations of heavy workloads. Produces monthly BMS and FMS department statistics reports. Maintains awareness of postal regulations and procedures for other delivery services (e.g. FedEx, UPS, etc.). Disseminates information appropriately to ensure departmental awareness. Ensures all Firm office space is maintained at all times. Disassembles, assembles and moves office furniture as required to meet needs of the Firm. Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others. Manages Firm resources responsibly. Complies with and understands Firm operation, policies and procedures. Performs other related duties as assigned. Qualifications Knowledge of relevant firm computer software programs (e.g., Word, Outlook, Excel, PowerPoint, Computer Aided Facility Management (CAFM) system, PS Ship, PS Receiver), with the ability to learn new software and operating systems Ability to obtain job related certification including defibrillator training and CPR Ability to stand or sit at work station, and ability to walk, for extended periods of time Ability to exert moderate to high physical energy to ensure quick response to medical or criminal emergencies Knowledge of cleaning materials Ability to handle constant exposure to adverse conditions Ability to read, interpret, and follow instructions Ability to read and interpret floor plans Ability to work in a moderate to high risk environment Ability to delegate work effectively Ability to follow up consistently Demonstrates effective interpersonal and communication skills, both verbally and in writing Demonstrates close attention to detail. Demonstrates consistent follow up skills. Ability to handle multiple projects and shifting priorities Ability to handle sensitive matters and maintain confidentiality Ability to organize and prioritize work Ability to work well in a demanding and fast-paced environment Ability to work well independently as well as effectively within a team Flexibility to adjust hours and work the hours necessary to meet operating and business needs Education and Experience High School Diploma or equivalent Minimum of five years related experience Culture & Life at Skadden What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals. Benefits The overall well-being of our team is important to us. We offer generous benefits to help you achieve wellness in all areas of your life. Competitive salaries and year-end discretionary bonuses. Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits. Generous paid time off. Paid leave options, including parental. In-classroom, remote, and on-demand learning and professional development opportunities. Robust well-being classes and programs. Opportunities to give back and make an impact in local communities. For further details, please visit: ******************************************************* Skadden is an Equal Opportunity Employer (Disability/Vet/other protected categories). For more information, please visit Skadden.com/careers. The starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law. This position is eligible for overtime pay and may be eligible for a discretionary year-end bonus. Salary Details $70,000 - $75,000 EEO Statement Skadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking. Applicants who require an accommodation during the application process should contact Lara Bell at **************. Skadden Equal Employment Opportunity Policy Skadden Equal Employment Opportunity Policy Applicants Have Rights Under Federal Employment Law Applicants Have Rights Under Federal Employment Law In accordance with the Transparency in Coverage Rule, click here to review machine-readable files made available by UnitedHealthcare: Transparency in Coverage Applicants Have Rights Under California Law Applicants Have Rights Under California Law Skadden will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Supporting Community Healthcare is a rewarding role. LifeLong Medical Care is looking for a Front Office & Eligibility Coordinator to work at our West Berkeley Family Practice. The Front Office & Eligibility Coordinator will work with a multi-disciplinary team in the delivery of general primary care medical services in a community health setting. The Front Office and Eligibility Coordinator is responsible for ensuring efficient and friendly front office operations as well as preparing all eligibility information for each scheduled patient. Responsibilities include reception, appointment scheduling, patient registration and check-in, eligibility screening, telephone operation and cash collection management. This is a full time, benefit eligible position, working 40 hours/week. This position is represented by SEIU-UHW. Salaries and benefits are set by a collective bargaining agreement (CBA), and an employee in this position must remain a member in good standing of SEIU-UHW, as defined in the CBA. LifeLong Medical Care is a multi-site, Federally Qualified Health Center (FQHC) with a rich history of providing innovative healthcare and social services to a wonderfully diverse patient community. Our patient-centered health home is a dynamic place to work, practice, and grow. We have over 15 primary care health centers and deliver integrated services including psychosocial, referrals, chronic disease management, dental, health education, home visits, and much, much more. Benefits Compensation: $20 - $21/hour. We offer excellent benefits including: medical, dental, vision (including dependent and domestic partner coverage), generous leave benefits including ten paid holidays, Flexible Spending Accounts, 403(b) retirement savings plan. Responsibilities * Greets all patients and visitors in a warm and friendly manner and utilizes positive customer service in all interactions * Responsible for patient reception and intake including registration, check-in and scheduling future appointments * Performs computer data entry, document and card scanning and validation * Manages patient flow from front to back office * Responsible for preparing all eligibility information for each scheduled clinic patient at least two days ahead of the appointed time * Answers clinic phones and directs calls appropriately. Makes follow-up calls * Responsible for collecting visit copays and cash collections management (send cash to A/P, notify A/P if no cash has been collected) * Attends all meetings that apply to the eligibility process and shares the information with appropriate clinic personnel. These meetings are typically off-site and may require the use of personal vehicle or other transit. * Assists patients with referrals to Medi-Cal, CalFresh, HealthPac, CARES and other programs. * Maintains appearance of waiting areas and reception desk * Receives and distributes all incoming correspondence including mail, faxes, interoffice mail courier items and packages * Maintains inventory of front desk supplies and forms * Under supervision of the Center Supervisor or Manager, enters and maintains provider templates as needed * Generates correspondence as requested * Keeps statistical records as requested by Center Supervisor or Manager * Performs other duties as assigned Qualifications * Strong organizational, administrative and problem-solving skills, and ability to be flexible and adaptive to change. * Excellent interpersonal, verbal, and written skills and ability to effectively work with people from diverse backgrounds and be culturally sensitive. * Ability to prioritize competing work demands and tasks from clients or staff * Ability to work effectively and calmly under pressure in a positive, friendly manner * Work in a team-oriented environment with a number of professionals with different work styles and support needs. * Conduct oneself in external settings in a way that reflects positively on LifeLong Medical Care as an organization of professional, confident and sensitive staff. * Make appropriate use of knowledge/ expertise/ connections of other staff. * Be creative and mature with a "can do", proactive attitude and an ability to continuously "scan" the environment, identifying and taking advantage of opportunities for improvement. Job Requirements * High school diploma or GED * One year experience in the medical field * Excellent customer service and ability to maintain confidentiality * Proficient in standard office software (Microsoft) Job Preferences * Bachelor's degree in health science or a related field * Proficient in Electronic Health Records (EHR) and Electronic Practice Management Systems (EPM) * Experience with insurance eligibility * Experience in working in a community health center * Bilingual English/Spanish

Business Office Clerk: Collections & Billing Looking for a Full-Time Business Office Collector and support staff to support with our Collections. This will be for a FT position, looking for a candidate with 2+ years of medical office, authorizations, billing, collections experience. PHYSICAL/MENTAL DEMANDS: Requires sitting and standing associated with normal office environment. RESPONSIBILITIES: * Supports and assists the Facility Administrator * Provides support and guidance to the Business Office staff * Is responsible for daily, weekly, monthly AR Reporting * Meet deadlines * Some Insurance Verification * Responsible for verifying patient benefits and assuring collection of pt responsibilities * Processes invoices for payment in a timely and accurate manner, and maintains accounts payable information * Is responsible for accounts receivable and collections * Maintains adequate inventory of all office supplies, forms and printed materials, and re-orders them as needed * Works with outside vendors to establish cleaning and maintenance contracts * Responsible for maintenance and support of center information systems, hardware and software, in coordination with Corporate IT * Provides support and troubleshooting and ensures maintenance of non-clinical equipment, tools, supplies and materials, such as telephone and paging systems, alarms and security, copiers, faxes, postage equipment. * Attends appropriate workshops/seminars * Participates in the Performance Improvement process and activities, including the areas of Safety, Medical Records Maintenance, Patient Satisfaction, Physician Satisfaction, Documentation, Compliance with OSHA Standards, and Risk Management Maintains a pleasant and professional workplace for employees, surgeons and their staffs, patients and their families. GENERAL SUMMARY OF DUTIES: The Collector is responsible for handling follow up of insurance claims and denials, as well as checking the status of claims. This position also includes Medical Records management. EDUCATION/EXPERIENCE: * High School Diploma or Equivalent * 2 years of medical collections & Medical records experience preferred * Experience with medical practice billing software necessary QUALIFICATIONS: * Good verbal and written communication skills * Knowledge of computers with experience in windows-based systems and Microsoft Office * Knowledge of CPT and ICD-10 coding and electronic billing necessary * Ability to communicate effectively with center management, center staff, patients, their families, the physicians and their staff * Ability to read, write and speak the English language * Ability to handle frequent interruptions that result in having to re-evaluate priorities * Proficient in medical terminology * Detail oriented Benefits: * Comprehensive health, dental, and vision insurance * Health Savings Account with an employer contribution * Life Insurance * PTO * 401(k) retirement plan with a company match * And more! Equal Employment Opportunity & Work Force Diversity Our organization is an equal opportunity employer and will not discriminate against any employee or applicant for employment based on race, color, creed, sex, religion, marital status, age, national origin or ancestry, physical or mental disability, medical condition, parental status, sexual orientation, veteran status, genetic testing results or any other consideration made unlawful by federal, state or local laws. This practice relates to all personnel matters such as compensation, benefits, training, promotions, transfers, layoffs, etc. Furthermore, our organization is committed to going beyond the legal requirements of equal employment opportunity to take positive actions which ensure diversity in the workplace and result in a multi-cultural organization.

Introduction This is a reinstatement, transfer or voluntary demotion opportunity for current and former regularly appointed employees of Alameda County. Reinstatement: Pursuant to Civil Service Rule 1744: On the request of a department head and approval of the Commission, a regularly appointed employee who resigned in good standing may, within three years after the effective date of his/her resignation, be reinstated in a position in the class from which he/she resigned or in a position in another class for which he/she may be eligible as determined by the Commission. Appointments by reinstatement following resignation are subject to the probationary period established for the class. You must have been a classified County employee in the same job code or in a job code at the same salary maximum and left the County in good standing. In addition, you must meet the minimum and special qualifications of the specific position. Transfer: You must be a current County classified employee in the same job code or in a job code with the same salary maximum for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. Voluntary Demotion: You must be a current County classified employee in a job code which is at a higher salary maximum than the vacancy for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. DESCRIPTION Under general supervision, to do difficult clerical work, requiring the exercise of considerable initiative and judgment, within the framework of County or department policies and procedures; and to do related work as required. DISTINGUISHING FEATURES This is a specialized clerical class. Incumbents of positions in this class perform duties requiring the exercise of initiative and judgment significantly beyond that of the journey-level class of Clerk II. The majority of the duties assigned must fall into one of the following four categories: 1. Positions responsible for regularly eliciting information from or giving information to people in various stressful situations. The stressful situations mainly occur in 'direct (face-to-face) personal' contact. Positions also fall into this category when, because of the situation and the type of clientele, the actual threat of bodily harm exists on a regularly recurring basis. Often the Specialist Clerk I is the public's initial contact with the County system. Such positions may be found in the Health Care Services Agency, Probation Department, Public Defender's Office, Social Services Agency, and the Sheriff's Office. 2. Positions responsible for independently resolving problems for which there is no immediate policy or clear precedent. Such positions may function in an isolated location or field office, or function as 'Office Coordinators' for units with no ongoing, on-site clerical supervision. 3. Positions which require a specialized knowledge (as opposed to a general or a working knowledge) of broad and complex procedures, systems, rules, codes, and policies in order to perform their assigned duties. Such positions normally require a minimum of six months to one year of training in order to make independent decisions and determinations based on this specialized department and program knowledge. 4. Positions which require, as a major portion of the job, independent liaison activities (typically oral) with other agencies or other County Departments as a representative of the County. Incumbents of such positions regularly initiate action and have the authority to deviate from usual methods when independently performing duties. Often in these situations, supervision is not immediately available. MINIMUM QUALIFICATIONS Either I The equivalent of one year of experience in the class of Clerk II or in an equivalent or higher level clerical class in the Alameda County classified service. (Non-classified includes District Attorney's Office, Hospital Authority, and the Consolidated Courts.) Or II The equivalent of two years of full-time clerical experience. License: Some positions may require a valid California Driver's license. NOTE: The Civil Service Commission may modify the Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification. Knowledge of: • Modern office practices and procedures, including business correspondence, filing, and standard office equipment operations. • Specialized program knowledge of work requiring the application of a variety of rules, procedures, codes, calculations, and systems is required in some positions. • Techniques and practices for dealing with individuals from various socio-economic and ethnic groups, in person, via telephone, and through correspondence (may include contacts with irate and hostile individuals). Ability to: • Analyze and problem solve. • Communicate orally and in writing. • Make decisions and take initiative. • Demonstrate interpersonal sensitivity. • Adapt to challenging situations. • Plan, organize and coordinate work. • Work independently. SELECTIVE CERTIFICATION CRITERIA: 1. For positions requiring the ability to type at a speed of not less than 40 net words per minute from clear copy. Typing must occupy more than 10 percent of working time. Typing may be on a typewriter, or a personal computer. 2. For positions requiring the ability to type at a speed of not less than 40 net words per minute from clear copy, and to take shorthand at a speed of not less than 80 words per minute and transcribe it accurately. Taking and transcribing shorthand must occupy more than 10 percent of working time. 3. For positions requiring the ability to type at a speed of not less than 40 net words per minute from clear copy, and to transcribe dictation from dictating equipment. Transcription must occupy more than 10 percent of working time. (Candidates indicating a willingness to use dictating equipment will be certified to those positions where using the equipment is required, without having to take a performance test.) ALTERNATE RANGE CRITERIA: 1. For positions requiring incumbents to take and transcribe dictation via shorthand or dictating machine recording; these duties must occupy more than 10 percent of working time. DEFINITIONS USED IN CRITERIA #3 OF 'DISTINGUISHING FEATURES': Specialized Knowledge: Indicates that a minimum of six months to one year of specialized education or equivalent on-the-job training is necessary to acquire this specialized knowledge. General Knowledge: Indicates that information concerning a few of the more easily understood aspects from a variety of sources or complete understanding of all aspects from one source is required in order to perform the duties. Working Knowledge: Indicates an understanding of the usual finer points of general knowledge and an understanding of the details from a variety of sources is required in order to perform the duties. Clerical work: Work involving internal and external communications, recording and retrieval of data, and/or information and other paper work required in an office. No specialized education or training is required. BENEFITS The County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many employee discount, fitness and health screening programs focused on overall wellbeing. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) Accidental Death and Dismemberment Insurance County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Long-Term Care, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 12 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Catastrophic Sick Leave Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a summary of the benefits offered and can be subject to change. Conclusion TO APPLY: Please submit a PDF of your updated Alameda County application to June McIntyre at ***********************. Please be in contact if you have any questions. Special Requirement: In addition to meeting the minimum qualifications, the position being filled also requires Spanish Speaking proficiency. You are encouraged to apply immediately as this posting is open until filled and may close at anytime. Alameda County is an Equal Opportunity Employer

Benefits: 401(k) Competitive salary Dental insurance Health insurance Paid time off Vision insurance California Based Law Firm is looking for an Experienced Office Services Clerk to fill a position in their Oakland Office. The ideal candidate will have previous Law Firm experience in Records and/or Office Services; however, we will consider non-law firm candidates with the same type of experience. This position starts immediately! Requirements: · Prior experience as either a Records Clerk or Office Services Clerk, preferably in a law firm· Knowledge and experience with Microsoft Office including Outlook· Ability to lift file boxes and equipment up to 30 pounds· Ability to perform tasks in a timely manner with a high degree of accuracy· Adhere to strict confidentiality of matters· Knowledge of how to use express mail (FedEx, UPS, etc.)· Knowledge and experience with office equipment, copiers, scanners, fax machines· Ability to prioritize workload· Have excellent Customer Service skills Duties: · Provide mailroom services, including sorting, distributing, collecting and metering mail and parcels· Copying, printing, faxing and scanning· Ensure all rooms are stocked with appropriate supplies· Delivery and set up catering needs for meetings· Prepare office/workstation for new hires, and assist with IT equipment set-up· Assist as a back-up Receptionist· Management and identification of electronic and physical documents (records) · Other functions as assigned If interested in more information about this Firm and position, please submit your Resume today as we are ready to hire! Compensation: $28.00 - $34.00 per hour Law Tyme, Inc. is owned and operated by a seasoned litigation specialist, Melissa A. Carver. Ms. Carver has worked in the legal field for many years at the capacity of a Litigation Secretary, Paralegal, Office Administrator, Temp, and now owns and operates her third legal staffing firm. Ms. Carver and her staff have worked in law firms and are qualified to place qualified candidates with the employer in need. We are a Legal Staffing firm placing Legal/Litigation Secretaries, Paralegals, Receptionists, Runners, Accounting, Management Positions, and Attorneys, in California and Las Vegas, providing quality service to our clients and candidates. We love what we do and we love to teach, educate and help people achieve their goals, whether it be the employer or the candidate.

Technica is anticipating new work opportunities at the DLA San Joaquin, CA location to start this Fall 2025. The General Clerk III Job Description: Provide administrative assistance to Site Manager as required Primary Responsibilities Assist with base access forms for new hires Assist with general Human Resource functions including: responding to routine questions on policy and procedure, timekeeping review Qualifications: High School Diploma Extensive administrative experience Advance Microsoft Office Skills (Access, Excel, Outlook & Word) Proficient written and verbal skills Ability to learn database Assist in the receipt of merchandise and shipments when requested Physical Demands Ability to lift 50lbs on occasion Office environment mostly, but will interact with staff on warehouse floor. **Veterans, Military Spouses, Women, Minorities and Individuals with Disabilities are encouraged to apply.** Must be able to pass pre-employment drug screening and background checks related to the position.

SUMMARY: Under general supervision, performs difficult clerical work, requiring the exercise of considerable initiative and judgment, within the framework of the hospital or department policies and procedures. Performs related duties as required. DUTIES & ESSENTIAL JOB FUNCTIONS: NOTE: The following are the duties performed by employees in this classification. However, employees may perform related duties at an equivalent level. Not all the duties listed are necessarily performed by each individual in the classification. 1. Coordinates clerical activities of an office, relieving professional staff of clerical detail; orders medical, pharmaceutical, office, and other types of supplies and equipment; initiates calls to other AHS Departments, nursing homes, contractors, or others to obtain information; independently prepares monthly or quarterly reports providing cost or expenditure information; quantity of items used or services rendered, or related information; may act in a lead capacity over another full or part-time employee. 2. Coordinates installation, work dates, and billing information regarding electronic communications equipment with the phone company and AHS Departments; assists in resolving communication-related problems; contacts vendors to order special items; computes costs and maintains billing and charge information; maintains inventory of electronic communications equipment. 3. Demonstrates respect and regard for the dignity and rights of all patients, families, visitors and fellow employees to ensure a professional, responsible and courteous environment. 4. Independently travels to other AHS Department locations or other agencies to obtain files, research, or clarify information. 5. Interviews patients, clients, or inmates to secure basic personal, financial, medical, school data in order to complete appropriate forms. 6. Takes information on emergency calls and answers general inquiries. MINIMUM QUALIFICATIONS: Education: High School diploma or equivalent. Minimum Experience: One year of experience in the class of Clerk II or in an equivalent or higher-level clerical class at AHS, or the equivalent of two years of full-time clerical experience. Required Licenses/Certifications: CPI -Crisis Prevention Intervention Training (required for all positions at John George Psychiatric Pavilion; and certain positions in the Emergency Department. Pay Range: $31.31/HR - $37.80/HR The pay range for this position reflects the base pay scale for the role at Alameda Health System. Final compensation will be determined based on several factors, including but not limited to a candidate's experience, education, skills, licensure and certifications, departmental equity, applicable collective bargaining agreements, and the operational needs of the organization. Alameda Health System also offers eligible positions a generous comprehensive benefits program.

Job DescriptionBenefits: 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Benefits/Perks Competitive Compensation Great Work Environment Career Advancement Opportunities Job Summary We are seeking an Office Clerk to join our team! As an Office Clerk, you will answer the phones, direct calls, and handle customer questions. You will also be filing paperwork, making copies, faxing documents, and mailing information out to customers, as needed. The ideal candidate has excellent customer service skills, experience working in an office environment, and strong organizational skills. Responsibilities Answer phones, assist customers with questions, and direct calls Process incoming paperwork, make photocopies, and file paperwork Sort mail and distribute it to the appropriate places Maintain records, either physical or electronic, of business transactions Qualifications Great customer service skills Strong Communication Skills Strong organizational and time management skills Familiarity with computer programs, such as Microsoft Office and Adobe software

Fish Window Cleaning is Hiring! We are currently seeking a highly motivated individual to join as an Office Administrator. We are the largest and the best window cleaning company in the world, and our team enjoys a friendly atmosphere and job flexibility. We work no evening hours, weekends, or holidays! If this sounds like a good fit for you, apply to join our window cleaning team today! Job Type: Part-time Typical Schedule: Mon-Fri 15-20 hours per week, 9am - 12 or 1pm Pay: $20 plus incentive opportunities Job Responsibilities: · Check in and assign daily work orders for our Cleaners Use our proprietary Fish software to schedule work daily Process received payments and actively administer Accounts Receivable processes Issue invoices to FMC Customers Inventory and order Uniforms, Equipment and Supplies Confirm upcoming residential appointments by phone Follow up on written window cleaning estimates by phone Answer customer calls Must have: · Excellent communication skills in person and on the phone · Good organizational skills and ability to follow-through on contacts made· Proven PC Skills (Ability to learn and use Microsoft Office Suite, and Fish software) Compensación: $20.00 per hour Fish Window Cleaning has grown to be the world's largest window cleaning company with more than 250 franchise territories in 43 states, yet we still maintain the traditional values we were founded on. We will always treat every customer as though they are our only customer. Since its inception over three decades ago, Fish Window Cleaning has been dedicated to being a considerate and respectable neighbor in the communities where we work and live. FISH partners with nonprofit organizations on an ongoing basis to support causes across the United States. Through volunteering, leadership, and charitable giving, FISH lives its mission to be the best and most respected window cleaning company in the world. We are looking for courteous, self- motivated and friendly individuals that pay attention to detail. We clean glass at commercial and residential locations; including retail locations, office buildings, and malls from 1 to 3 stories. Some ladder work, travel between jobs, and minimal paperwork are required. You need reliable transportation, proof of insurance, and a valid driver's license to be considered for employment. Thank you for your interest in Fish Window Cleaning . Fish Window Cleaning is a franchise. All Fish Window Cleaning locations are independently owned and operated. By clicking the apply button you understand that you are not applying to Fish Window Cleaning but rather an independent company that does business as Fish Window Cleaning.

2026 Summer Clerkship Program - Minneapolis and San Jose The firm is seeking current law students for its summer clerkship program. Our summer clerkship program provides aspiring patent attorneys with a thorough exposure to the profession. Summer clerks work under the mentorship of our attorneys to assist with a variety of client projects related to patent prosecution. These projects may include preparation of responses to office actions, preparation of patent applications, conducting searches for prior art, and preparing appeal briefs. We work with our clients in a variety of technologies, and we hope to provide our summer clerks with experience in a technology area that closely matches both their technical background and their interests. We also seek to provide summer clerks with exposure to client interactions, such as attending meetings and participating in teleconferences with clients, where appropriate. Qualifications: Applicants should be current law students and have a Bachelor of Science degree in computer science, computer engineering, mechanical engineering, or electrical engineering. Equivalent degrees will be considered. Advanced degrees are a plus. Technical work experience is highly valued, especially industry experience in designing, developing, testing, or supporting software, hardware, or networking technologies. Applicants should be interested in patent law, as shown by coursework or legal experience. An ideal applicant is able to demonstrate a strong interest in patent prosecution specifically. Candidates who are registered to practice before the U.S. Patent and Trademark Office are encouraged to apply. Format: The summer clerkship program operates during the summer months of June through August, with a formal program typically during June and July. To accommodate different academic calendars at different law schools, the start and completion dates for each summer clerkship can be individually customized to support the goals of the firm and the clerk. Application Process: Qualified law students may apply at any time, up to one year prior to their particular desired summer clerkship program. Applicants interested in clerking during summer of 2026 are encouraged to apply early, by October 1, 2025, due to the large number of applicants interested in summertime clerkships. To apply, please use our online form to submit a resume, a cover letter, an undergraduate transcript, a law school transcript, office location preference, and a writing sample, preferably related to patents. Unofficial transcripts are acceptable for this initial submission. Duties at SLW may involve exposure to technical information that may be subject to U.S. Export Control laws. Therefore, proof of U.S. citizenship or permanent residency (“green card”) status may be required before consideration for a position at SLW.

Job DescriptionBenefits: 401(k) Competitive salary Dental insurance Health insurance Paid time off Vision insurance California Based Law Firm is looking for an Experienced Office Services Clerk to fill a position in their Oakland Office. The ideal candidate will have previous Law Firm experience in Records and/or Office Services; however, we will consider non-law firm candidates with the same type of experience. This position starts immediately! Requirements: Prior experience as either a Records Clerk or Office Services Clerk, preferably in a law firm Knowledge and experience with Microsoft Office including Outlook Ability to lift file boxes and equipment up to 30 pounds Ability to perform tasks in a timely manner with a high degree of accuracy Adhere to strict confidentiality of matters Knowledge of how to use express mail (FedEx, UPS, etc.) Knowledge and experience with office equipment, copiers, scanners, fax machines Ability to prioritize workload Have excellent Customer Service skills Duties: Provide mailroom services, including sorting, distributing, collecting and metering mail and parcels Copying, printing, faxing and scanning Ensure all rooms are stocked with appropriate supplies Delivery and set up catering needs for meetings Prepare office/workstation for new hires, and assist with IT equipment set-up Assist as a back-up Receptionist Management and identification of electronic and physical documents (records) Other functions as assigned If interested in more information about this Firm and position, please submit your Resume today as we are ready to hire!

Certified Group is a leading North American provider of laboratory testing and audit and certification services. The Certified Group of companies includes Food Safety Net Services (FSNS), Certified Laboratories, EAS Consulting Group, Labstat International Inc., Advanced Botanical Consulting & Testing (ABC Testing Inc.), Microconsult Inc. and Micro Quality Labs Inc. The Certified Group provides analytical testing and regulatory guidance services in the food & beverage, dietary supplements & NHP, cosmetics, OTC, personal care, tobacco, cannabis, nicotine, and hemp industries. We are currently looking for an Office Administrator to join our growing team! JOB SUMMARY The Office Administrator has the primary responsibility for coordinating office activities and operations to secure efficiency and compliance to company policies. As well as answering the telephones, greeting visitors, and managing daily clerical activities. ESSENTIAL RESPONSIBILITIES * Responsible for answering telephones, screen and/or forwards phone calls to appropriate personnel or department. * Responsible for greeting guests in a professional, friendly, and hospitable manner. Determines nature and purpose of visit and notifies or escorts visitors to specific personnel or department. * Keep a current record of all visitors' whereabouts with the facility. * Ensures outgoing mail is sent out in a timely manner. * Responsible for the distribution of all mail and incoming faxes to appropriate personnel. * Receive supply lists from all departments and orders office supplies weekly and distributes supplies to appropriate departments. * File and maintain client records as needed. * Enter and verify data into LIMS in a timely and accurate manner. * Responsible for the upkeep of the Front Office, Lobby and/or Conference Room. * Professionally administer all front desk activities in a timely and courteous manner. * Maintain the copy room and maintenance required. * Receive supply lists from all departments and order office supplies weekly. Distribute supplies to appropriate departments and maintain an inventory. * Proactively looking for ways to assist employees/departments and/or management. * Coordinate office activities and operations to secure efficiency and compliance to company policies * Track stocks of office supplies and place orders when necessary * Assist colleagues whenever necessary * Other duties as required. MINIMUM QUALIFICATIONS * High school diploma or G.E.D. certificate. * Giving full attention when conversing with a guest/employee, understanding the points and asking/answering questions as needed. * Multi-task in a fast paced, deadline oriented environment. * Minimum three (3) years' experience in both numeric and alpha data entry, preferably in a lab environment with some LIMs experience. * Minimum of three years experience as a front desk receptionist in a dynamic environment. * Communicating effectively in writing as appropriate for the needs of the audience. Understanding written sentences and paragraphs in work related documents. * Excellent computer skills. Microsoft Office required. * Must be able to lift 25 lbs. PHYSICAL DEMANDS * Dexterity of hands and fingers to operate a computer keyboard, mouse and to handle other communications/computer components. * Potential exposure to odors, fumes, airborne particles, hazardous chemicals, and microbiological pathogens * Noise level varies from quiet to loud. * Temperature varies from hot to cold. * Interactive and fast-paced team-oriented tasks * Overnight Travel is required at the discretion of management. * Occasionally lift and/or move up to 25 pounds. * Color vision and depth perception Benefits: * Progressive 401k Retirement Savings Plan * Employer Paid Short- Term and Long-Term Disability, and Life Insurance * Group Medical * Tuition Reimbursement * Flexible Spending Accounts * Dental * Paid Holidays and Time Off * Many positions which qualify for the company bonus program Certified Group values diversity in its workforce. The company is firmly committed to a policy of Equal Opportunity and will administer its policies in a manner that treats each employee and applicant for employment on the basis of merit. Certified Group will take affirmative action to seek out qualified applicants without regard to race, color, religion, sex, national origin, age, handicap, or veteran status.

Introduction This is a reinstatement, transfer or voluntary demotion opportunity for current and former regularly appointed employees of Alameda County. Reinstatement: Pursuant to Civil Service Rule 1744: On the request of a department head and approval of the Commission, a regularly appointed employee who resigned in good standing may, within three years after the effective date of his/her resignation, be reinstated in a position in the class from which he/she resigned or in a position in another class for which he/she may be eligible as determined by the Commission. Appointments by reinstatement following resignation are subject to the probationary period established for the class. You must have been a classified County employee in the same job code or in a job code at the same salary maximum and left the County in good standing. In addition, you must meet the minimum and special qualifications of the specific position. Transfer: You must be a current County classified employee in the same job code or in a job code with the same salary maximum for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. Voluntary Demotion: You must be a current County classified employee in a job code which is at a higher salary maximum than the vacancy for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. DESCRIPTION Under general supervision, to do difficult clerical work, requiring the exercise of considerable initiative and judgment, within the framework of County or department policies and procedures; and to do related work as required. DISTINGUISHING FEATURES This is a specialized clerical class. Incumbents of positions in this class perform duties requiring the exercise of initiative and judgment significantly beyond that of the journey-level class of Clerk II. The majority of the duties assigned must fall into one of the following four categories: 1. Positions responsible for regularly eliciting information from or giving information to people in various stressful situations. The stressful situations mainly occur in "direct (face-to-face) personal" contact. Positions also fall into this category when, because of the situation and the type of clientele, the actual threat of bodily harm exists on a regularly recurring basis. Often the Specialist Clerk I is the public's initial contact with the County system. Such positions may be found in the Health Care Services Agency, Probation Department, Public Defender's Office, Social Services Agency, and the Sheriff's Office. 2. Positions responsible for independently resolving problems for which there is no immediate policy or clear precedent. Such positions may function in an isolated location or field office, or function as "Office Coordinators" for units with no ongoing, on-site clerical supervision. 3. Positions which require a specialized knowledge (as opposed to a general or a working knowledge) of broad and complex procedures, systems, rules, codes, and policies in order to perform their assigned duties. Such positions normally require a minimum of six months to one year of training in order to make independent decisions and determinations based on this specialized department and program knowledge. 4. Positions which require, as a major portion of the job, independent liaison activities (typically oral) with other agencies or other County Departments as a representative of the County. Incumbents of such positions regularly initiate action and have the authority to deviate from usual methods when independently performing duties. Often in these situations, supervision is not immediately available. MINIMUM QUALIFICATIONS Either I The equivalent of one year of experience in the class of Clerk II or in an equivalent or higher level clerical class in the Alameda County classified service. (Non-classified includes District Attorney's Office, Hospital Authority, and the Consolidated Courts.) Or II The equivalent of two years of full-time clerical experience. License: Some positions may require a valid California Driver's license. NOTE: The Civil Service Commission may modify the Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the “Examples of Duties” section of this specification. Knowledge of: • Modern office practices and procedures, including business correspondence, filing, and standard office equipment operations. • Specialized program knowledge of work requiring the application of a variety of rules, procedures, codes, calculations, and systems is required in some positions. • Techniques and practices for dealing with individuals from various socio-economic and ethnic groups, in person, via telephone, and through correspondence (may include contacts with irate and hostile individuals). Ability to: • Analyze and problem solve. • Communicate orally and in writing. • Make decisions and take initiative. • Demonstrate interpersonal sensitivity. • Adapt to challenging situations. • Plan, organize and coordinate work. • Work independently. SELECTIVE CERTIFICATION CRITERIA: 1. For positions requiring the ability to type at a speed of not less than 40 net words per minute from clear copy. Typing must occupy more than 10 percent of working time. Typing may be on a typewriter, or a personal computer. 2. For positions requiring the ability to type at a speed of not less than 40 net words per minute from clear copy, and to take shorthand at a speed of not less than 80 words per minute and transcribe it accurately. Taking and transcribing shorthand must occupy more than 10 percent of working time. 3. For positions requiring the ability to type at a speed of not less than 40 net words per minute from clear copy, and to transcribe dictation from dictating equipment. Transcription must occupy more than 10 percent of working time. (Candidates indicating a willingness to use dictating equipment will be certified to those positions where using the equipment is required, without having to take a performance test.) ALTERNATE RANGE CRITERIA: 1. For positions requiring incumbents to take and transcribe dictation via shorthand or dictating machine recording; these duties must occupy more than 10 percent of working time. DEFINITIONS USED IN CRITERIA #3 OF "DISTINGUISHING FEATURES": Specialized Knowledge: Indicates that a minimum of six months to one year of specialized education or equivalent on-the-job training is necessary to acquire this specialized knowledge. General Knowledge: Indicates that information concerning a few of the more easily understood aspects from a variety of sources or complete understanding of all aspects from one source is required in order to perform the duties. Working Knowledge: Indicates an understanding of the usual finer points of general knowledge and an understanding of the details from a variety of sources is required in order to perform the duties. Clerical work: Work involving internal and external communications, recording and retrieval of data, and/or information and other paper work required in an office. No specialized education or training is required. BENEFITS The County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many employee discount, fitness and health screening programs focused on overall wellbeing. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) Accidental Death and Dismemberment Insurance County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Long-Term Care, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 12 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Catastrophic Sick Leave Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a summary of the benefits offered and can be subject to change. Conclusion TO APPLY: Please submit a PDF of your updated Alameda County application to June McIntyre at ***********************. Please be in contact if you have any questions. Special Requirement: In addition to meeting the minimum qualifications, the position being filled also requires Spanish Speaking proficiency. You are encouraged to apply immediately as this posting is open until filled and may close at anytime. Alameda County is an Equal Opportunity Employer

Contract Litigation Secretary. As a Litigation Legal Secretary, you will provide a variety of secretarial and administrative duties for assigned attorneys. You will be responsible for interacting with colleagues in a team setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters. The Day-to-day On any given day, you will be working with firm leadership, partners, and business colleagues on a variety of requests and projects. You will: Input, revise, and finalize correspondence, memoranda and other legal documents. Draft routine correspondence, memoranda and other documents. File legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case shell documents for use by attorneys. Verify all attachments, exhibits and enclosures are included with transmittal letters/memos. Proofread documents and check for appropriate formatting, spelling and grammar. Maintain good public relations with clients. Review all incoming mail, distribute to teams as needed and upload to the DMS. Prepare documents and packages for mail, messenger and overnight delivery. Prepare expense reports, manage vendor invoices, mailings, and request checks as needed. Enter attorney time. Send time entry reminders. Process client billing. Assist with review and edit of bills as necessary. Schedule appointment and make arrangements for meetings, conferences and travel. Complete client/matter intake forms. Request conflicts of interest checks. Open new files. Prepare files to be closed. Coordinate and follow through on requests and projects with other support departments (e.g. receptionists, file/document clerks, office services). Provide overflow and absence coverage assistance as well as secretarial support for Secretarial Team Members attorneys. Other duties and projects as assigned. You Have A minimum of 5 years of litigation secretarial experience. (Entertainment Litigation experience is a plus). Strong proofreading skills, attention to detail and solid grammar/spelling skills. High degree of proficiency with Microsoft programs (Word, Outlook, Excel). Legal citation and legal terminology expertise. Familiarity with iManage, Compulaw or similar technology. The ability to organize, prioritize and meet the demands off multiple attorney assignments. Flexibility to work overtime occasionally. Good attendance and punctuality.

Under supervision, the Office Coordinator will be responsible for reception duties at the front desk such as greeting visitors and answering phones. This person will also perform administrative duties such as coordinating paperwork. Responsibilities Essential Job Duties: Responsible for the facilities day-to-day operations, such as distributing building access keys and back-up to security access cards, etc. Vendor Coordination of overseeing cleaning staff, maintenance vendors, building staff, etc. Responsible for the maintenance and alteration of office areas and equipment by scheduling vendors and reporting to building management, as well as layout, arrangement and housekeeping of office facilities. Greet clients and visitors and assist them as needed. Announce visitors to appropriate party. Answer incoming calls. Provide general information and direct callers to appropriate party or voicemail. Order and maintain office and breakroom/kitchen supplies. May assist with office equipment issues. Receive mail and packages and distribute to appropriate party. Maintain conference room schedule. Prepare conference rooms for meetings and events, which may include straightening of the room, and coordinating audiovisual services and catering orders. Order daily lunches. Provide support to administrative staff when needed. May perform other duties as assigned. Qualifications Skills, Education and Experience: High School diploma or General Education Degree (GED) required. Minimum two years of previous office experience required. Excellent customer service, phone etiquette and communication skills for incoming calls and visitors. Proficiency in Microsoft Office applications. Ability to prioritize and multi-task efficiently. Ability to work independently Working Conditions: Normal working conditions with the absence of disagreeable elements Note: The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

Supporting Community Healthcare is a rewarding role. LifeLong Medical Care is looking for a Front Office & Eligibility Coordinator to work at our West Berkeley Family Practice. The Front Office & Eligibility Coordinator will work with a multi-disciplinary team in the delivery of general primary care medical services in a community health setting. The Front Office and Eligibility Coordinator is responsible for ensuring efficient and friendly front office operations as well as preparing all eligibility information for each scheduled patient. Responsibilities include reception, appointment scheduling, patient registration and check-in, eligibility screening, telephone operation and cash collection management. This is a full time, benefit eligible position, working 40 hours/week. This position is represented by SEIU-UHW. Salaries and benefits are set by a collective bargaining agreement (CBA), and an employee in this position must remain a member in good standing of SEIU-UHW, as defined in the CBA. LifeLong Medical Care is a multi-site, Federally Qualified Health Center (FQHC) with a rich history of providing innovative healthcare and social services to a wonderfully diverse patient community. Our patient-centered health home is a dynamic place to work, practice, and grow. We have over 15 primary care health centers and deliver integrated services including psychosocial, referrals, chronic disease management, dental, health education, home visits, and much, much more. Benefits Compensation: $20 - $21/hour. We offer excellent benefits including: medical, dental, vision (including dependent and domestic partner coverage), generous leave benefits including ten paid holidays, Flexible Spending Accounts, 403(b) retirement savings plan. Responsibilities Greets all patients and visitors in a warm and friendly manner and utilizes positive customer service in all interactions Responsible for patient reception and intake including registration, check-in and scheduling future appointments Performs computer data entry, document and card scanning and validation Manages patient flow from front to back office Responsible for preparing all eligibility information for each scheduled clinic patient at least two days ahead of the appointed time Answers clinic phones and directs calls appropriately. Makes follow-up calls Responsible for collecting visit copays and cash collections management (send cash to A/P, notify A/P if no cash has been collected) Attends all meetings that apply to the eligibility process and shares the information with appropriate clinic personnel. These meetings are typically off-site and may require the use of personal vehicle or other transit. Assists patients with referrals to Medi-Cal, CalFresh, HealthPac, CARES and other programs. Maintains appearance of waiting areas and reception desk Receives and distributes all incoming correspondence including mail, faxes, interoffice mail courier items and packages Maintains inventory of front desk supplies and forms Under supervision of the Center Supervisor or Manager, enters and maintains provider templates as needed Generates correspondence as requested Keeps statistical records as requested by Center Supervisor or Manager Performs other duties as assigned Qualifications Strong organizational, administrative and problem-solving skills, and ability to be flexible and adaptive to change. Excellent interpersonal, verbal, and written skills and ability to effectively work with people from diverse backgrounds and be culturally sensitive. Ability to prioritize competing work demands and tasks from clients or staff Ability to work effectively and calmly under pressure in a positive, friendly manner Work in a team-oriented environment with a number of professionals with different work styles and support needs. Conduct oneself in external settings in a way that reflects positively on LifeLong Medical Care as an organization of professional, confident and sensitive staff. Make appropriate use of knowledge/ expertise/ connections of other staff. Be creative and mature with a “can do”, proactive attitude and an ability to continuously “scan” the environment, identifying and taking advantage of opportunities for improvement. Job Requirements High school diploma or GED One year experience in the medical field Excellent customer service and ability to maintain confidentiality Proficient in standard office software (Microsoft) Job Preferences Bachelor's degree in health science or a related field Proficient in Electronic Health Records (EHR) and Electronic Practice Management Systems (EPM) Experience with insurance eligibility Experience in working in a community health center Bilingual English/Spanish

Job Description Certified Group is a leading North American provider of laboratory testing and audit and certification services. The Certified Group of companies includes Food Safety Net Services (FSNS), Certified Laboratories, EAS Consulting Group, Labstat International Inc., Advanced Botanical Consulting & Testing (ABC Testing Inc.), Microconsult Inc. and Micro Quality Labs Inc. The Certified Group provides analytical testing and regulatory guidance services in the food & beverage, dietary supplements & NHP, cosmetics, OTC, personal care, tobacco, cannabis, nicotine, and hemp industries. We are currently looking for an Office Administrator to join our growing team! JOB SUMMARY The Office Administrator has the primary responsibility for coordinating office activities and operations to secure efficiency and compliance to company policies. As well as answering the telephones, greeting visitors, and managing daily clerical activities. ESSENTIAL RESPONSIBILITIES Responsible for answering telephones, screen and/or forwards phone calls to appropriate personnel or department. Responsible for greeting guests in a professional, friendly, and hospitable manner. Determines nature and purpose of visit and notifies or escorts visitors to specific personnel or department. Keep a current record of all visitors' whereabouts with the facility. Ensures outgoing mail is sent out in a timely manner. Responsible for the distribution of all mail and incoming faxes to appropriate personnel. Receive supply lists from all departments and orders office supplies weekly and distributes supplies to appropriate departments. File and maintain client records as needed. Enter and verify data into LIMS in a timely and accurate manner. Responsible for the upkeep of the Front Office, Lobby and/or Conference Room. Professionally administer all front desk activities in a timely and courteous manner. Maintain the copy room and maintenance required. Receive supply lists from all departments and order office supplies weekly. Distribute supplies to appropriate departments and maintain an inventory. Proactively looking for ways to assist employees/departments and/or management. Coordinate office activities and operations to secure efficiency and compliance to company policies Track stocks of office supplies and place orders when necessary Assist colleagues whenever necessary Other duties as required. MINIMUM QUALIFICATIONS High school diploma or G.E.D. certificate. Giving full attention when conversing with a guest/employee, understanding the points and asking/answering questions as needed. Multi-task in a fast paced, deadline oriented environment. Minimum three (3) years' experience in both numeric and alpha data entry, preferably in a lab environment with some LIMs experience. Minimum of three years experience as a front desk receptionist in a dynamic environment. Communicating effectively in writing as appropriate for the needs of the audience. Understanding written sentences and paragraphs in work related documents. Excellent computer skills. Microsoft Office required. Must be able to lift 25 lbs. PHYSICAL DEMANDS Dexterity of hands and fingers to operate a computer keyboard, mouse and to handle other communications/computer components. Potential exposure to odors, fumes, airborne particles, hazardous chemicals, and microbiological pathogens Noise level varies from quiet to loud. Temperature varies from hot to cold. Interactive and fast-paced team-oriented tasks Overnight Travel is required at the discretion of management. Occasionally lift and/or move up to 25 pounds. Color vision and depth perception Benefits: Progressive 401k Retirement Savings Plan Employer Paid Short- Term and Long-Term Disability, and Life Insurance Group Medical Tuition Reimbursement Flexible Spending Accounts Dental Paid Holidays and Time Off Many positions which qualify for the company bonus program Certified Group values diversity in its workforce. The company is firmly committed to a policy of Equal Opportunity and will administer its policies in a manner that treats each employee and applicant for employment on the basis of merit. Certified Group will take affirmative action to seek out qualified applicants without regard to race, color, religion, sex, national origin, age, handicap, or veteran status.

Introduction This is a reinstatement, transfer or voluntary demotion opportunity for current and former regularly appointed employees of Alameda County. Reinstatement: Pursuant to Civil Service Rule 1744: On the request of a department head and approval of the Commission, a regularly appointed employee who resigned in good standing may, within three years after the effective date of his/her resignation, be reinstated in a position in the class from which he/she resigned or in a position in another class for which he/she may be eligible as determined by the Commission. Appointments by reinstatement following resignation are subject to the probationary period established for the class. You must have been a classified County employee in the same job code or in a job code at the same salary maximum and left the County in good standing. In addition, you must meet the minimum and special qualifications of the specific position. Transfer: You must be a current County classified employee in the same job code or in a job code with the same salary maximum for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. Voluntary Demotion: You must be a current County classified employee in a job code which is at a higher salary maximum than the vacancy for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. DESCRIPTION THE AGENCY Alameda County's Health Services Program is administered by the Alameda County Health and includes the following program areas: Behavioral Health Care, Public Health, Environmental Health, and Agency Administration/Indigent Health. The ultimate mission of the Health Care Services Agency is to provide fully integrated health care services through a comprehensive network of public and private partnerships that ensure optimal health and well-being and respect the diversity of all residents. Alameda County Health currently has multiple career opportunities for experienced professionals to become part of a service delivery team dedicated to the optimal health and well being of Alameda County residents. THE POSITION Under general supervision, to do the most difficult or complex clerical work, requiring the exercise of substantial initiative, judgment, and independence within the framework of County or department policies and procedures; and to do related work as required. DISTINGUISHING FEATURES Incumbents of positions in this class perform duties requiring greater exercise of initiative and judgment beyond that of the lower-level Specialist Clerk. The majority of the duties assigned must fall into the following category: 1. Specialist Clerk II requires a more thorough knowledge of broad and complex procedures, systems, rules, codes and policies in order to perform assigned duties. Positions are often characterized by the time constraints to complete tasks and include substantial financial and/or legal liability to the County of the tasks. The position is expected to function in a sensitive and highly confidential environment where incumbents exercise considerable independent judgment and decision making in areas such as, investigations, employee relations, protective services or vendor/contract coordination for a County agency. Performance at this level requires the ability to interpret and apply specific codes, laws, ordinances, legal documents or technical terminology. Such positions normally require a minimum of one year of training in order to make decisions and determinations based on the specialized department and program knowledge. MINIMUM QUALIFICATIONS Either I The equivalent of one year of experience in the class of Specialist Clerk I or in an equivalent or higher level clerical class in the Alameda County classified service. (Non-classified includes District Attorney's Office and the Hospital Authority.) Or II The equivalent of three years of full-time clerical experience. License: Some positions may require a valid California Driver's license. NOTE: The Civil Service Commission may modify the Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the “Examples of Duties” section of this specification. Knowledge of: • Modern office practices and procedures, including business correspondence, filing, and standard office equipment operations. • Thorough program knowledge of work requiring the application of a variety of rules, procedures, codes, calculations, and systems is required in some positions. • Techniques and practices for dealing with individuals from various socio-economic and ethnic groups, in person, via telephone, and through correspondence (may include contacts with irate and hostile individuals). Ability to: • Analyze and problem solve. • Communicate orally and in writing. • Make independent decisions and take initiative. • Demonstrate interpersonal sensitivity. • Plan, organize and coordinate work. • Work independently. • Adapt to challenging situations. SELECTIVE CERTIFICATION CRITERIA: For positions requiring the ability to type at a speed of not less than 40 net words per minute from clear copy. Typing must occupy more than 10 percent of working time. Typing may be on a typewriter, or a personal computer. DEFINITIONS USED IN CRITERIA OF "DISTINGUISHING FEATURES": Specialized Knowledge: Indicates that a minimum of one year of specialized education or equivalent on-the-job training is necessary to acquire this specialized knowledge. General Knowledge: Indicates that information concerning a few of the more easily understood aspects from a variety of sources or complete understanding of all aspects from one source is required in order to perform the duties. Working Knowledge: Indicates an understanding of the usual finer points of general knowledge and an understanding of the details from a variety of sources is required in order to perform the duties. Thorough Knowledge: Indicates complete and broad understanding of all aspects and details of clerical work which requires the application of a variety of sources (i.e., codes, County and department policy, rules, systems, and procedures) is required in order to perform the duties. Clerical work: Work involving internal and external communications, recording and retrieval of data, and/or information and other paper work required in an office. ALTERNATE RANGE CRITERIA: 1. For positions requiring incumbents to take and transcribe dictation via shorthand or dictating machine recording; these duties must occupy more than 10 percent of working time. BENEFITS The County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many employee discount, fitness and health screening programs focused on overall wellbeing. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) Accidental Death and Dismemberment Insurance County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Long-Term Care, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 12 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Catastrophic Sick Leave Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a summary of the benefits offered and can be subject to change. Conclusion TO APPLY: Please submit a PDF of your updated Alameda County application to Ashween Nand at ***********************. Please be in contact if you have any questions. You are encouraged to apply immediately as this posting is open until filled and may close at anytime. Alameda County is an Equal Opportunity Employer