Office manager/administrative assistant jobs in Brick, NJ - 655 jobs

Who We Are JOYC Brands is a multi-disciplinary brand studio dedicated to incubating and scaling disruptive consumer products. As the parent company of Tinkr, JOYC, and a growing portfolio of lifestyle brands, we combine thoughtful design with omnichannel expertise to captivate modern audiences. Visit JOYCbrands.com to see what we're building. The Opportunity We are looking for a hungry, high-energy individual to serve as the right hand to our CEO. This is a hybrid role that blends the organization of an Executive Assistant with the strategic execution of a Chief of Staff. You will not just be taking notes; you will be holding the team accountable. You will not just be booking travel; you will be spotting the next big trend. Critically, you must be an AI-native. We need someone who leverages Artificial Intelligence to work faster, smarter, and more efficiently than the average person. Who You Are AI-Powered: You don't write emails from scratch; you prompt them. You don't summarize meetings manually; you use tools. You are constantly finding new ways to use AI to 10x your output. Hyper-Organized: You are obsessed with order. You anticipate problems before they happen and have a system for everything. Nothing slips through the cracks. Trend-Savvy: You have your finger on the pulse of culture. You know what is "cool," what is selling, and where the market is going before the data even shows it. Thick-Skinned & Vocal: You aren't afraid to hold people accountable-whether that's the CEO or the sales team. You follow up relentlessly. What You Will Do 1. The CEO's Right Hand (Operations) AI-Driven Efficiency: Utilize LLMs (ChatGPT, Claude, etc.) to draft communications, summarize research, and automate repetitive tasks. The "Enforcer": Attend meetings, take detailed notes, and chase down team members to ensure deliverables are met on time. Gatekeeping: Manage the CEO's calendar and inbox with military precision, ensuring focus remains on high-priority growth tasks. 2. Strategic Growth (Sales & Product) Product Development: Research emerging trends and assist in line development. Use AI tools to visualize concepts or analyze market data to keep us ahead of the curve. Sales Support: Manage sales follow-ups and ensure the pipeline is moving. You will be the engine that keeps our deals from stalling. Requirements AI Fluency is a MUST: You must be highly proficient in prompting and utilizing AI tools (ChatGPT, Midjourney, Perplexity, etc.) to accelerate work. In-Office Requirement: Our office is in Brooklyn, NY. You must be willing and able to travel to the office daily. Tech Stack: Proficiency in Slack, Notion/Asana, and CRM tools. A "Figure It Out" Mindset: When you don't know the answer, you find it immediately.

Executive Assistant to Managing Partner U.S. Realty Advisors is seeking a polished, proactive, and highly personable Executive Assistant & Office Manager to support our Managing Partner and keep our NYC office running seamlessly. This role is perfect for someone who thrives in a fast‑paced, high‑standards environment and enjoys being the go‑to person who makes the whole operation work. What you'll do Serve as a trusted extension of the Managing Partner-calendar management, travel coordination, expenses, and confidential support Manage day‑to‑day office operations: payables, vendors, supplies, building coordination Organize team events, assist with onboarding, and help cultivate a warm, professional office atmosphere Ensure the office remains polished, efficient, and welcoming Who you are 5+ years supporting senior executives (finance/real estate a plus) Exceptionally strong interpersonal skills with a polished, confident demeanor A “no job is too small” mindset paired with strong organizational instincts Positive attitude-genuinely enjoys being part of a collaborative, high‑performing team Discreet, proactive, detail‑obsessed, and calm under pressure Bachelors degree Why U.S. Realty Advisors Join a high‑performing team where professionalism, trust, and collaboration drive results. You'll directly support firm leadership and play a central role in the culture and daily operations of our NYC office.

$70,000-$85,000 base DOE + comprehensive benefits package Location: Edison, NJ | Full-time, onsite Monday-Friday, Hours: 9am-5:30pm A family-owned fashion company is seeking a hardworking, polished, and highly organized Executive Assistant / Office Manager to support President and oversee daily office operations in their Edison, NJ office. This is a key role for a down-to-earth, proactive, and energetic individual who thrives in a fast-paced, hands-on environment. This individual will serve as the sole administrator in the NJ office, working closely with the President and other team members in the office. The team is collaborative, personable, and genuinely great to work with. Responsibilities • Provide high-level EA support to the President, with some support to the VP as needed • Manage calendars across time zones and coordinate domestic and international travel • Handle personal administrative needs with discretion (property coordination, gifting, reminders) • Oversee day-to-day office operations, vendors, ordering supplies, restocking pantry needs • Organize and manage product samples and showroom preparation • Support trade shows, events, and buyer meetings • Assist with general administrative tasks and special projects Ideal Candidate • 2+ years of experience as an Executive Assistant, Office Manager, or similar role • Exceptionally organized, reliable, and detail-oriented • Personable, professional, and solutions-oriented • Comfortable managing both business and personal tasks • Proactive self-starter who enjoys being a true right hand You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Our client, a global leader in commercial real estate services, is seeking an experienced Administrative Associate / Executive Assistant to provide high-level administrative support to C-suite executives at a professional office location in New York, NY. This is a full-time, 2-month contract opportunity with the possibility of extension and potential conversion to a full-time role. The position is fully onsite and operates Monday through Friday, 8:00am-5:00pm, with flexibility as needed to support executive schedules. In this role, you will serve as a trusted administrative partner to executive leadership, ensuring seamless coordination of daily activities, communications, and vendor interactions. You will work closely with internal teams, external partners, and service providers while maintaining professionalism, confidentiality, and operational efficiency. This position is ideal for a highly organized executive assistant who thrives in a fast-paced, executive-level environment and is comfortable managing multiple priorities with precision and discretion. Key Responsibilities • Provide administrative services for C-suite executives. • Manage calendars, meetings, travel arrangements, and correspondence. • Serve as the primary point of contact for executive-level communications. • Escort and coordinate with vendors and external partners onsite. • Assist with office supply management, ordering, and expense tracking. • Collaborate with security and cleaning vendors to support office operations. • Maintain accurate records, documentation, and administrative files. • Support executives with ad hoc administrative and operational tasks. Must-Have Qualifications / Skills • 3-5 years of experience in an executive administrative or C-suite support role. • Strong communication, organization, and multitasking skills. • High level of professionalism, discretion, and confidentiality. • Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint. • Ability to work onsite and adapt to executive-level demands. Nice-to-Have Skills • Experience coordinating vendors, security, or facilities services. • Background supporting executives in a corporate or professional services environment.

Full Time, Permanent Position Our client is a dynamic and rapidly expanding brand management and private equity firm, is seeking a poised, highly capable Executive Administrative Assistant to directly support the COO in a fast-paced, high-expectation environment. This is a pivotal role requiring exceptional communication, organizational, and problem-solving skills, as well as the ability to navigate high-level, confidential matters with discretion and professionalism. The ideal candidate is a strategic thinker and confident gatekeeper who thrives in a high-pressure setting and is deeply committed to enabling executive productivity. Core Responsibilities: Act as the right hand to the COO, managing an extremely active calendar, coordinating complex scheduling across global time zones, and prioritizing competing demands Serve as primary point of contact and liaison for internal and external stakeholders, exercising sound judgment and diplomacy Coordinate board meetings, investor relations events, and key internal leadership gatherings, including preparation of agendas, briefing materials, and follow-up documentation Manage highly confidential and sensitive information related to business strategy, brand acquisitions, and key partnerships Handle travel arrangements, both domestic and international, providing on-call support as needed Proactively monitor deadlines, commitments, and deliverables to ensure the COO is prepared and supported at all times Draft high-level correspondence, memos, and reports with a sharp eye for tone, accuracy, and clarity Support ad hoc projects involving strategic initiatives, special events, and brand-related campaigns, often liaising with top-tier partners and executives Qualifications: Strong, hands-on experience supporting a CEO, COO, Chairman, Founder, or other C-suite executive in a demanding, fast-paced environment Strong discretion and professionalism in handling sensitive and high-stakes information Highly polished communication skills, written and verbal, with the ability to interface confidently with investors, board members, and brand partners Masterful calendar, time, and task management skills, with a “no task too small” mentality and proven ability to stay calm under pressure Background in private equity, brand management, retail, fashion, or consumer goods is a significant plus, but not required

Role: Executive Assistant/Office Manager Status: Perm Loc: Midtown NYC - Rockefeller Center Pay Rate: $90,000 About the firm: One of the most recognized international full-service law firms in Mexico. For more than four decades we have been involved in some of the country's highest profile legal transactions, whether that is successfully structuring complex operations for investment projects in Mexico or participating in the placement of multi-million-dollar loans for productive activities. About the role: Seeking a full-time Executive Assistant to support and manage the new NYC - Rockefeller Center office. This role is ideal for someone highly organized, proactive, and discreet, who can create systems that keeps the office running efficiently while providing high-level administrative support. The Executive Assistant will handle the calendar of the CEO, coordinate some meetings, some travel, some restaurant reservations and receive/report calls. Bilingual in English and Spanish - to help maintain consistent communication between NYC office and the Mexico City office. As the NYC office is newly established and not yet as busy, this role will involve a combination of in-person support in NYC and remote coordination with the Mexico City office. Responsibilities include: Setting up and maintaining office systems and workflows Managing phone calls, emails, and correspondence with professionalism and confidentiality Coordinating calendars, appointments, and meetings Paying bills, managing expenses, etc Maintaining and updating firm's LinkedIn profile and professional materials Anticipating needs and supporting day-to-day operations

The New York City office of a pretigious global investment firm is looking for a couple of excellent Executive Assistants (positions open due to growth of the company). These roles will be supporting a team (HR or Investor Relations/Marketing) so the proper candidate must have current/recent experience supporting multiple individuals. The position is working from the NYC office 4 days/week and one day is remote. Key Responsibilities: Organize travel arrangements, including booking flights, hotels, and transportation. Ensure all necessary documents (Visas if required) are in order. Heavy calendar management including scheduling meetings, interviews, and conferences as requested by key stakeholders. Screen/manage phone calls, emails, and other forms of communication including but not limited to drafting correspondences or responding to routine inquiries. Process expenses. Arrange/prepare materials for meetings. Assist with special projects or initiatives as needed. Partner with the other EA to ensure seamless team coverage. Contribute to a “no task too big or small” culture, ensuring things get done efficiently and accurately. Key Requirements: Bachelors Degree required Strong attention to detail, organizational skills and follow-through. Handle sensitive information and maintain a high level of confidentiality. Able to quickly adjust to changing priorities, urgencies, and unexpected situations. Advanced proficiency in Microsoft Office, experience in Concur and aptitude to learn new software tools. Able to find solutions to challenges or obstacles that may arise in the course of the day. Maintain a high level of professionalism in all interactions and represents the organization in a positive manner.

Global Asset Management Firm - Executive Administrative Assistant We are seeking a highly experienced Executive Assistant (EA) to provide senior-level administrative support to a Managing Director and Senior Executives at a global asset management firm. This role is ideal for a proactive, detail-oriented professional who thrives in a fast-paced, high-volume environment and has prior experience supporting senior leaders within financial services, preferably on the buy side. The EA will be part of a collaborative administrative team, requiring strong communication, discretion, and the ability to seamlessly coordinate across executives and support partners. Key Responsibilities Provide comprehensive administrative support to a Managing Director and senior executives, including complex calendar management, meeting coordination, and travel arrangements Manage high-volume scheduling across multiple time zones with accuracy and urgency Coordinate internal and external meetings, including preparation of materials, agendas, and follow-ups Serve as a trusted gatekeeper, exercising sound judgment, discretion, and confidentiality at all times Liaise closely with other Executive Assistants and administrative staff to ensure seamless coverage and team alignment Handle expense reporting, invoice processing, and ad hoc administrative requests Assist with special projects, events, and executive initiatives as needed Anticipate executive needs and proactively resolve scheduling or logistical challenges Qualifications & Experience 5+ years of experience in an administrative or executive assistant capacity Prior experience within financial services required (buy-side experience strongly preferred) Proven experience supporting senior-level executives in a fast-paced, high-demand environment Experience working as part of an administrative team, with a collaborative and flexible mindset Demonstrated ability to manage high-volume workloads with exceptional attention to detail Strong organizational, time-management, and prioritization skills Excellent written and verbal communication skills High level of professionalism, discretion, and emotional intelligence Proficiency in Microsoft Office Suite and standard corporate systems Work Environment & Benefits In-office: 4 days per week (100% on-site expectation) Competitive base salary 401(k) with company match Free lunch provided daily Comprehensive health, dental, and vision benefits Generous paid time off and holidays Opportunity to work closely with senior leadership at a global investment firm

A leading financial institution is seeking a Private Equity Fund Admin Associate to manage daily client deliverables for Private Equity fund administration. The role encompasses maintaining books and records, calculating management fees, and overseeing capital events. Candidates should have a CA/CPA qualification, 4+ years of experience in fund administration, and proficiency in accounting for complex transactions. Strong communication and team collaboration skills are essential for managing client expectations and resolving issues effectively. #J-18808-Ljbffr

We are looking for a Office Manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring organizational effectiveness, communication and safety. BeaconFire is an E-verified company and provides equal employment opportunities. Responsibilities: ● Handling queries via telephone, email and general correspondence. ● Scheduling meetings, managing mails and organizing daily office operations such as inventory and expenses. ● Assist in administrative tasks, including onboarding new employees and coordinating company events. ● Maintaining the office condition as well as health and safety protocols in the working area. Requirements: ● High School degree or above; additional qualification as an Administrative assistant or Secretary is a plus. ● Excellent verbal and written communication skills in English, proficiency in Chinese is a plus. ● Proven experience in office management or a related administrative role. ● Proficiency in MS Office (Excel, Word, PowerPoint). ● Detail-oriented with strong time management skills to meet deadlines. ● Proactive and flexible team player. ● Valid driver's license. Benefits: ● 401k Plan ● Medical, Vision, Dental, and Life Insurance ● Paid Time Off ● Salary based on experience ● Employment-related non immigration or immigration sponsorship Location: East Windsor, NJ (onsite)

Job Title: Office Manager Company: MEDRITE Concierge Services LLC MEDRITE Concierge Services LLC is seeking an experienced and proactive Office Manager with a strong leadership background and foundational HR experience to support day-to-day operations and team management within a healthcare environment. This role serves as a key operational partner, ensuring the office floor runs smoothly, staff are supported, and organizational standards are consistently upheld. The Office Manager will also collaborate closely with leadership and the Head of People on employee-related matters. Key Responsibilities Operations & Office Management Oversee daily office and floor operations to ensure a professional, organized, and efficient work environment Maintain office readiness, including cleanliness, layout, safety standards, and overall functionality Manage office supplies, equipment, and vendor relationships; ensure adequate inventory at all times Identify and proactively resolve operational issues impacting workflow or staff productivity Leadership & Team Support Provide on-site leadership and support to team members, fostering accountability, engagement, and high performance Serve as a point of contact for staff questions, concerns, and day-to-day needs Support Directors and leadership in addressing operational challenges, staffing needs, and workflow efficiencies Human Resources Partnership Partner with the Head of People on HR-related matters, including onboarding, employee relations, performance concerns, attendance, and policy adherence Help with the implementation of HR initiatives, training, and compliance efforts. Help reinforce company policies, procedures, and workplace standards Serve as a trusted liaison between employees and leadership, escalating issues as appropriate Healthcare Environment Support Ensure office operations align with healthcare industry standards, compliance requirements, and best practices Support a patient-centric, service-driven culture reflective of MEDRITE's values. Qualifications & Experience Proven leadership experience managing teams in a professional environment Prior experience in healthcare operations, medical offices, or healthcare services preferred Working knowledge of Human Resources functions, including employee relations and onboarding Strong organizational, problem-solving, and multitasking skills Excellent interpersonal and communication skills Ability to maintain confidentiality and exercise sound judgment Preferred Attributes Self-motivated with a hands-on, solutions-oriented mindset Comfortable navigating fast-paced, evolving environments Strong attention to detail with the ability to balance operational and people-focused priorities Why Join MEDRITE Concierge Services LLC At MEDRITE, we are committed to providing exceptional service through a collaborative and supportive workplace culture. This role offers the opportunity to make a meaningful impact by supporting both operational excellence and team success within a growing healthcare organization.

Job Title: Office Manager & Chief Calendar Clerk Job Type: Full-Time Compensation: $50k - $70k (depending on experience) About the Firm We are a fast-paced litigation firm focused on insurance defense and related civil litigation across New York and New Jersey. Our attorneys rely on strong administrative structure, efficient workflow, and organized office systems. We are seeking an experienced Office Manager who can oversee day-to-day operations and ensure the smooth functioning of our legal practice. Position Overview The Office Manager & Chief Calendar Clerk is a senior operational role responsible for overseeing the firm's administrative operations while maintaining absolute control over all legal calendars, court deadlines, appearances, and filing requirements. This position serves as the central authority for docketing, calendaring accuracy, and firm-wide deadline compliance. Key Responsibilities Chief Calendar & Docket Management Maintain and oversee the firm's master legal calendar. Calculate and verify deadlines pursuant to court rules and service methods. Implement dual-calendar and redundancy safeguards. Monitor upcoming deadlines and issue reminders and escalations. Coordinate court appearances and adjournments. Filing & Court System Oversight Oversee calendaring related to NYSCEF, EDDS, and other portals. Ensure service-based deadlines are recalculated accurately Office & Administrative Management Oversee daily office operations and administrative staff. Develop and enforce office procedures and workflows. Coordinate onboarding and staff coverage. Systems, Processes & Compliance Administer calendaring and case management systems. Maintain written SOPs and compliance documentation. Leadership & Communication Act as central accountability points for deadline integrity. Escalate risks to firm leadership. Qualifications 5+ years law firm experience with calendaring responsibility. Strong knowledge of litigation timelines and court rules.

Schedule: Monday-Friday, 9:00am-5:00pm (flexible to start/end) Team: Approx. 30 staff members in office; 70 across few offices in NJ Key Responsibilities: Lead the daily operations and management of the office Act as a trusted partner to firm leadership, managing staff and office policies so attorneys can focus on their practice Oversee general HR functions for office location, including compliance with New Jersey employment laws Foster a positive team culture, promoting accountability and professional development Address personnel issues, support staff performance, and hold team members accountable when necessary Coordinate onboarding, benefits administration, and employee relations in partnership with firm management Serve as the first point of contact for staff concerns and office logistics Qualifications: Prior experience in office management or HR; direct experience in a law firm is strongly preferred Exceptional interpersonal skills with the confidence to have candid and constructive conversations Highly trustworthy, organized, and proactive Ability to balance administrative duties with people-focused leadership Working knowledge of general HR compliance; deep HR expertise is not required Comfortable partnering with senior leadership and fostering an inclusive, productive office culture

Pay: Starting $20-$30/hr (based on experience; salary will increase after evaluations) Schedule: Full-Time, In-Office Reports To: COO (Micky Bell) & Founder (Maksud Agadjani) About TraxNYC TraxNYC is a fast-growing luxury jewelry company in New York City, specializing in custom jewelry, high-end diamonds, luxury watches, and content-driven retail. We operate in a fast-paced environment with a young, motivated team focused on long-term growth, trust, and aligned goals. We are seeking a highly organized Executive Assistant / Operations Assistant who wants to build a serious career in business operations, administration, and executive support. Position Overview We are looking for a detail-oriented, analytical, and proactive Executive Business Operations & Strategy Assistant to support senior leadership. This person will assist in operations management, executive support, administrative organization, financial tracking, sales auditing, and project coordination. This role is ideal for someone searching for an executive-level support position within a luxury brand, jewelry company, or high-growth business, who wants hands-on involvement in day-to-day operations. Key Responsibilities Executive Assistant + Administrative Support • Manage, organize, and prioritize emails for the COO and Founder • Handle executive communication, follow-ups, and administrative scheduling • Maintain operational documents, Google Workspace files, and task systems Operations & Business Management • Assist in business travel planning, event coordination, jewelry show registrations • Help organize company promotions, marketing initiatives, and internal workflow systems • Support daily operations, deadlines, and internal communication structures Financial Tracking & Accounting Support • Help audit Amex and credit card charges • Track recurring monthly expenses, subscriptions, and vendor payments • Support accounting with documentation reviews and discrepancy identification • Assist with gold scrap, dust logs, and production inventory checks Sales Auditing & KPI Oversight • Work with leadership to review sales activity, Instagram DMs, and lead management • Audit CRM data, KPIs, and reporting accuracy in Monday.com • Manage inbound Instagram and Facebook leads for the sales department Hiring, Staffing & HR Support • Assist with screening candidates, resume evaluation, and interview coordination • Identify strong potential hires and provide input on culture fit and work ethic What We're Looking For • Executive Assistant experience or strong administrative/operations background • Highly organized, detail-oriented, and reliable • Strong communication skills and professional presence • Ability to manage multiple tasks in a fast-paced environment • Tech-savvy with Google Workspace, Excel, CRM tools (Monday.com), and social media • Comfortable reviewing communication logs, sales messages, and performance data • Problem-solver with a no-excuses mindset • Looking for long-term career growth Compensation & Growth • Starting rate: $20-$30/hr based on experience • Salary will increase based on performance and contribution • Direct training from senior leadership • Growth paths into Operations Manager, Executive Strategy, or Business Development • PTO + Employee jewelry discounts • Major long-term career opportunities in a luxury brand environment Learn more about the role here: ****************************************** Check out our social media below Instagram: ********************************** TikTok: ******************************* YouTube: ********************************************** Facebook: ******************************** Twitter/X: *********************

Our client, a luxury fashion brand, is seeking a CRM Data Entry Temp to join their NYC team on a temporary basis. Responsibilities: Review potentially matching client profiles using a database tool to determine whether profiles should be merged or maintained separately Compare and validate profile attributes to ensure accurate data is preserved on merged client profiles Track review progress across the database and maintain documentation of completed work Escalate and flag questionable or complex profiles for team review and collaboration Uphold data accuracy, confidentiality, and consistency throughout all processes Qualifications: Strong attention to detail and a commitment to data accuracy Discretion, confidentiality, and a high level of integrity when handling sensitive client data Quick learner, able to master new tools and systems easily Familiarity with Microsoft Teams Basic experience in Excel and PowerPoint Prior experience with data entry or manipulation in a tech system preferred (e.g. a client database tool, point of sale, etc) Able to work independently and as part of a team Ability to focus on a single task for long periods of time Please submit your resume for consideration. You can use ****************** to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We are seeking an experienced Administrative Assistant to provide high-level support to executives and team members within a fast-paced financial environment. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion. *Responsibilities:* * Manage calendars, schedule meetings, and coordinate travel arrangements. * Prepare and review financial documents, reports, and presentations with accuracy and confidentiality. * Handle incoming calls, emails, and client inquiries professionally. * Maintain organized filing systems for sensitive financial and regulatory documents. * Assist with expense tracking, invoice processing, and budget monitoring in compliance with company guidelines. * Support compliance activities by ensuring proper documentation and adherence to policies. * Coordinate internal and external meetings, including logistics and materials. * Prepare and log departmental expense claims and reports; track expenses to ensure budget compliance. * Provide administrative support for audits and regulatory reviews. * Perform other duties as required to support the finance team. *Skills & Qualifications:* * Strong administrative and calendar management experience. * Excellent organizational and communication skills. * Ability to work independently and manage multiple priorities. * Positive and professional demeanor. * Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint). *Nice to Have:* * Familiarity with financial systems and compliance processes. * Experience supporting upper leadership in a regulated industry. *Education:* * High School diploma required; post-secondary education preferred. *Experience Level:* * Expert level administrative experience in a corporate or financial setting. *Job Type & Location*This is a Contract position based out of New York, NY. *Pay and Benefits*The pay range for this position is $20.00 - $23.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: * Medical, dental & vision * Critical Illness, Accident, and Hospital * 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available * Life Insurance (Voluntary Life & AD&D for the employee and dependents) * Short and long-term disability * Health Spending Account (HSA) * Transportation benefits * Employee Assistance Program * Time Off/Leave (PTO, Vacation or Sick Leave) *Workplace Type*This is a hybrid position in New York,NY. *Application Deadline*This position is anticipated to close on Jan 23, 2026. h4>About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. About TEKsystems and TEKsystems Global Services We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

Job Title: College Assistant - Annual Giving Communications Part-time (20 hours/week) Reports to: Philanthropic Communications Officer Join a fast-paced, mission-driven team helping to power student success and strengthen Hunter's future. The Annual Giving team is looking for a creative, organized, tech-savvy College Assistant who's excited to learn the inner workings of philanthropy, fundraising communications, and digital engagement. This is a fantastic role for someone who wants hands-on experience in marketing, communications, nonprofit management, or higher education advancement. You'll work closely with the Philanthropic Communications Officer and collaborate with partners across the College to help shape campaigns that inspire thousands of donors to give. What You'll Do: Multichannel Fundraising Campaigns Support the creation of compelling donor appeals across email, direct mail, social media, texting, and phonathon. Help brainstorm ideas and gather stories, photos, and updates from departments across campus. Coordinate with staff and external vendors to ensure all projects stay on track and meet deadlines. Giving Day Support Play a key role in organizing Hunter's annual Giving Day-including posting updates, monitoring gifts, and assisting with real-time communications on GiveCampus. Work with partners across the College to onboard participants, collect content, troubleshoot issues, and keep everyone aligned. Participate in Steering Committee meetings and help track tasks, deliverables, and timelines. Raiser's Edge & Data Support Learn the basics of Raiser's Edge NXT and assist with data entry, donor updates, and general database tasks - no prior experience required. Maintain accuracy across donor records and support gift acknowledgment processes. Administrative & Project Management Support Serve as a backup for generating acknowledgment letters and pledge reminders. Assist with developing workflows, tracking systems, and organizational tools to keep projects moving smoothly. Make thank-you calls and follow-up outreach to donors as needed. Jump in on special projects and departmental initiatives that advance our mission. Who You Are We're looking for someone who is: Highly organized with excellent attention to detail. A strong communicator-both written and verbal. Comfortable juggling multiple tasks and shifting priorities. Collaborative, but also able to work independently. Proficient in Microsoft Word, Excel, Outlook, and virtual meeting platforms. Tech-curious and eager to learn new tools (experience with social media, Canva, or web content tools is a plus). Energized by creativity, problem-solving, and supporting meaningful work. What You'll Gain Real experience in fundraising, marketing, communications, and digital strategy. Exposure to high-visibility campaigns and cross-departmental collaborations. Training in industry-standard platforms like GiveCampus and Raiser's Edge NXT. The opportunity to help drive philanthropic support that directly impacts students' lives. Application Process: Interested candidates should submit their resume and a brief cover letter explaining their interest in the position to ********************************* with subject: College Assistant - Annual Giving Communications. The position will remain open until filled. If you want to grow your skills, build your portfolio, and contribute to a mission that matters, we'd love to hear from you!

Job Description Dental Office Manager | Multiple Opportunities Established Practices | Future Acquisitions Compensation: ~$45+/hour - based on experience Schedule: 4-5 days a week We're looking for a results-driven Dental Office Manager who knows how to balance exceptional patient care with obsession over performance metrics. If you thrive on creating an outstanding patient experience while hitting-and exceeding-practice goals, this is your opportunity to shine. This role is perfect for someone who understands the numbers behind great patient care-and uses them to lead a thriving, high-functioning team. Why You'll Love This Role Patient-centered schedule around our local community: Hours designed to meet patient needs/ A supportive team environment that values growth, integrity, and efficiency. The chance to truly own the numbers that drive our success. We believe success comes from both happy patients and healthy KPIs. You'll play a key role in ensuring we excel in our achieving our KPIs like ensuring over-the-counter collections, reappointment rates, minimizing cancellation rates, treatement plan acceptance and new patients. What You'll Do Lead the front office team to deliver a seamless, warm, and professional patient experience. Monitor and manage key performance indicators daily, taking action to address gaps. Coach team members on best practices for scheduling, collections, and patient follow-up. Partner with clinical staff to ensure optimal patient flow and care quality. Proactively re-engage past-due patients and activate pending treatment plans. This is a future opportunity with a growing group that values operational excellence and rewards results. If you're a KPI-savvy leader ready to take your next step, we want to meet you.

Come join one of the "Top 10 Emerging Groups to Watch", as voted by Group Dentistry Now! We are looking for an Office manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation. Benefits for Full Time Employment: Health Insurance, Bonus Pay, PTO, Paid Holidays, 401(K) and more! Responsibilities Serve as the point person for office manager duties including: maintenance, mailing, supplies, equipment, bills, errands Schedule meetings and appointments Organize the office layout and order stationery and equipment Maintain the office condition and arrange necessary repairs Liaison with the HR department Maintain office operations and procedures Coordinate with IT department on all office equipment Ensure that all items are invoiced and paid on time Manage office General and Administrative budget, ensure accurate and timely reporting Provide general support to visitors Assist in the onboarding process for new hires Address employees' queries regarding office management issues (e.g. stationery, Hardware and travel arrangements) Liaise with facility management vendors, including cleaning, catering and security services Skills Minimum 2 Years Proven experience as an Office manager, Front Office Manager or Administrative Assistant Dental Office Management experience preferred Knowledge of office administrator responsibilities, systems and procedures Proficiency in MS Office (MS Excel and MS Outlook, in particular) Hands on experience with office machines (e.g. fax machines and printers) Familiarity with email scheduling tools, like Email Scheduler and Boomerang Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational and planning skills in a fast-paced environment A creative mind with an ability to suggest improvements High School degree Bilingual in Spanish and English preferred Salary is commensurate with experience; Range $25-30 This position is for our NJ office.