Office manager/administrative assistant jobs in Coral Springs, FL

Yacht Management Assistant - Permanent - Palm Beach, FL - Competitive package This is an excellent opportunity to join a global yacht management based in Palm Beach, FL You will assist and support one or more of the Yacht Managers in their duties which includes; Day to day organisation and administration of management activities provided under the terms of the respective yacht management agreement Responsibilities include: Liaison and co-ordination with the Crew Manager, Technical Manager, Safety & Compliance Manager, Yacht Accountants and other Yacht Manager Assistants to provide for the smooth and efficient operation of each yacht Providing a key point of contact for the yachts allocated to your team Assist the Yacht Manager during ISM, ISPS & MLC internal audits; Assist with obtaining crew certification Liaise with agents to make port arrangements, berth reservations and other requirements Work in close cooperation with members of the Yacht Management Finance team to administer, monitor and manage operational expenditure against budget Liaise with the designated Technical Manager to in relation to outstanding defect reports and technical matters Plan and organise Yacht Managers travel plans, booking flights and hotels as required Experience Required: Experience working on yachts or for a yacht management company (desirable) Prior experience in a PA or administrative role (desirable) Good IT skills; able to use MS Office products to intermediate level Skilled at organization and administration of office work Attention to detail, conscientiousness and capable of recording information accurately Able to solve problems, balance priorities and manage time; Positive, can-do personality. Professional in approach. Someone who enjoys working in a fast paced environment. Good standard of written and spoken English. Fluency in another language is desirable You must have the right to work in the USA to be considered and live in commutable distance to the office. To apply, please contact Tom Settle on +***********59 or send your CV to **************************** Navis Consulting; Keeping your career on course.

Reports to: President, Terra Energy** Also provides support to: Founder & CEO Terra Energy is the largest residential solar provider in Florida, achieving this position in just 18 months. We're now expanding into Texas and California - the three largest and most influential solar markets in the U.S. Our innovative solar subscription model eliminates upfront costs and long-term contracts, offering homeowners up to 50% savings on energy bills with no maintenance or service burden. By removing friction from the process, Terra makes clean energy accessible, affordable, and effortless - accelerating the transition to a decentralized, sustainable energy future. The Opportunity Terra Energy's leadership team is expanding quickly, and we're looking for an exceptional Executive Administrative Assistant & Office Manager to play a central role in keeping our Miami headquarters organized, efficient, and professional. This role reports directly to the President and provides day-to-day administrative, scheduling, and organizational support, while also assisting the Founder & CEO as needed. The ideal candidate is polished, detail-oriented, and proactive - someone who thrives in a fast-paced environment and takes pride in helping a high-performing executive team stay focused and effective. Key Responsibilities Executive Support Manage the President's calendar, meetings, and travel; support scheduling for the Founder & CEO when needed. Coordinate across departments and external partners to prioritize meetings and requests. Prepare agendas, notes, and follow-up materials for leadership meetings. Draft and edit correspondence, presentations, and internal communications. Handle confidential information with discretion and professionalism. Office Management Oversee day-to-day operations of Terra's Wynwood HQ, maintaining a clean, professional, and efficient workspace. Act as the point of contact for building management, vendors, and office services. Manage office supplies, shipments, and team logistics. Coordinate office events, team meetings, and occasional offsites. Administrative Coordination Assist with invoices, expense reports, and light bookkeeping tasks. Maintain digital and physical filing systems and key company documentation. Support onboarding of new hires and coordination between departments. Help prepare materials for leadership presentations and company meetings. Candidate Profile Qualifications 4-7 years of experience as an Executive Assistant, Administrative Coordinator, or Office Manager. Prior experience supporting senior executives; startup or high-growth company experience a plus. Excellent communication skills in English; Spanish a plus. Highly proficient in Google Workspace and Microsoft Office Suite. Based in Miami and able to work onsite full-time at the Wynwood HQ. Attributes Organized & Disciplined: Keeps multiple moving parts running seamlessly. Proactive: Anticipates needs, communicates clearly, and solves problems fast. Trustworthy: Handles sensitive information with integrity and discretion. Polished: Represents leadership with professionalism and warmth. Team-Oriented: Brings positive energy and collaboration to the office every day. Why Join Terra Energy Work directly with the President and support the Founder & CEO of one of America's fastest-growing clean energy companies. Help shape the operations and culture of our Wynwood HQ. Join a mission-driven team bringing affordable clean energy to every home in America. Competitive compensation, growth potential, and a collaborative, professional environment. A culture grounded in humility, excellence, and disciplined execution.

One of our clients is looking for an Operations Assistant (Bilingual in Spanish/English) in Opa-Locka, FL. Duration : 12 Months Pay Rate : $20/hr. Shift : 8 am to 5 pm Number of Opening : 1 Responsibilities The Operations Assistant plays a key role in supporting daily operational activities and ensuring smooth workflow across the department. The Operations Assistant will be responsible for managing and processing equipment returns within the system, ensuring that all documentation is complete and accurate. In addition, the role involves assisting customers by responding to inquiries both in person and over the phone, providing timely and professional support to address their needs. A major part of this role includes maintaining and scheduling weekly driver routes to ensure efficient service delivery and timely operations. Qualification The ideal candidate must be highly detail-oriented, capable of managing multiple tasks simultaneously, and able to perform effectively in a fast-paced, dynamic environment. Strong communication skills, reliability, and the ability to work collaboratively with the team are essential for success in this role. This position requires basic computer proficiency and strong data entry skills to accurately process and record information. Candidate should be bilingual in English/Spanish. Education High School Diploma Job Type: Contract Work Location: In person

Job DescriptionKey ResponsibilitiesExecutive Support ● Manage the CEO's calendar, inbox, and priorities; proactively anticipate scheduling conflicts and upcoming needs. ● Prepare and proofread presentations, investor decks, and board materials. ● Coordinate travel logistics, meeting agendas, and itineraries (domestic and international). ● Serve as point of contact between the CEO and key internal/external stakeholders, including board members, investors, and senior executives. ● Draft correspondence, reports, and summaries with precision and professionalism. ● Support special projects across multiple business entities. Personal & Household Support ● Coordinate personal travel, family events, and vacations. ● Oversee household vendors and contractors (e.g., electrical, landscaping, maintenance). ● Handle errands such as dry cleaning, grocery deliveries, and local appointments. ● Maintain household budgets, schedules, and contacts when needed. ● Manage online orders, reservations, and occasional property-related projects. Confidentiality & Discretion ● Manage all matters - personal and professional - with absolute discretion, judgment, and sensitivity. ● Anticipate needs and resolve issues proactively without needing step-by-step direction. Qualifications ● 7 + years of experience supporting a CEO, Founder, or C-Suite executive in a fast-paced, high-expectation environment. ● Strong proficiency with Microsoft Office, Google Workspace, and presentation tools (PowerPoint, Keynote, Canva preferred). ● Exceptional communication, writing, and organizational skills. ● Proven ability to manage multiple priorities with calm and efficiency. ● High level of emotional intelligence, professionalism, and confidentiality. ● Bachelor's degree preferred but not required; experience and discretion carry more weight. ● Local to South Florida with reliable transportation. Compensation & Benefits ● Salary: $110,000 - $120,000 base + bonus potential. ● Standard benefits package (medical, dental, PTO, and discretionary annual bonus). ● Opportunity to grow alongside a high-performing founder and be involved in both business and lifestyle management. Ideal Candidate Profile ● Polished yet approachable; equally comfortable in the boardroom or handling personal logistics. ● Entrepreneurial mindset - sees what needs to be done and does it. ● Comfortable with changing priorities and multiple active projects. ● Maintains absolute discretion and loyalty. ● Takes pride in enabling the CEO to focus on growth and strategy while keeping business and personal life running seamlessly.

Who we are We're The Beck Group, the largest and most innovative integrated building firm in the country. We are focused on delivering design and construction excellence on a broad range of project types. Headquartered in downtown Dallas, with offices in Atlanta, Austin, Charlotte, Denver, Fort Lauderdale, Fort Worth, Mexico City, and Tampa, we believe a better process and outcome results from working together. At Beck, you will find yourself surrounded by passionate colleagues who have a collaborative mindset and care about each other. We are committed to hiring the best and brightest within our industry, and that's why we are seeking experienced professionals like you to help transform the industry and continue building Beck's respected reputation. Beck is looking for a talented Executive Assistant & Office Experience Manager to join an extraordinary team. This role is responsible for supporting senior leadership while ensuring the office environment is welcoming, well-organized, and reflective of Beck's culture. This position requires strong organizational and communication skills, sound judgment, confidentiality, a service mindset, and the ability to adapt and respond quickly to changing needs. The job involves the following responsibilities: Act as a liaison, problem solver, and facilitator between senior leaders, employees, clients, and external partners. Maintain calendars, schedule meetings, coordinate travel, and ensure leaders are prepared and focused on priority work. Initiate, plan, and coordinate internal and external meetings, including catering, hospitality, guest management, space setup, and materials. Participate in meetings, track follow-up items, and prepare agendas, summaries, and supporting documents. Oversee daily office operations including reception support, conference room readiness, general organization, and upkeep. Ensure the kitchen and shared spaces are clean, stocked, and welcoming. Coordinate vendor relationships, building access, supply ordering, and invoice processing. Assist with planning and hosting culture events, client visits, team celebrations, and training activities. Support new hire onboarding to create a smooth and positive first-day experience. Process expense reports, timesheets, receipts, and other administrative tasks accurately and in a timely manner. Handle confidential information with professionalism and discretion. Perform ad-hoc assignments and lend a hand wherever needed to support the office and team. Who we think will be a great fit A proactive individual who enjoys creating order, supporting others, and elevating the work environment. Someone who brings warmth and professionalism to every interaction, responds positively to shifting priorities, and takes pride in delivering an exceptional employee and guest experience. This role comes with a high level of responsibility, trust, and visibility. You should also meet the following requirements: Bachelor's degree preferred. 5+ years of experience in executive support, office management, hospitality coordination or event planning. Professional, friendly, reliable, flexible, intuitive, and service-focused. Strong time management, scheduling, and organizational skills. Proficient in Microsoft Outlook, Word, PowerPoint, and Excel. Ability to build strong relationships across all levels of the organization. Maintains confidentiality and uses a high degree of discretion. Beck's Benefits At Beck our team member experience goes beyond your day-to-day work activities - we also want to support the rest of your life goals, milestones and challenges. We strive for thrive - we want you to thrive in your wellbeing, finances, and community. In addition to robust coverage for medical, dental, vision, life & disability benefits, Beck is pleased to offer its team members: * 401k match and free SmartDollar program for financial wellness * Free dedicated financial coach * Personal health & fitness program for tracking activities & earning rewards * Paid family leave * Health discounts on medical premiums * Free comprehensive health screenings * Free health coach program for weight-loss & hypertension management * Financial & behavioral support for family forming journeys (ex. Fertility, adoption, pregnancy, and parenthood). * Free Life Coach * Pet insurance discount * Organized projects and events to support our communities Join our team and build your future with Beck. The Beck Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

Swiss Re is seeking an experienced and highly engaged Office & Operations/Facilities Manager to oversee five key locations-Miami, Alpharetta, Washington, D.C., Lansdale (PA), and Midlothian (VA). This role is ideal for a dynamic professional who excels at building strong relationships, driving operational excellence, and delivering exceptional workplace experiences. This person must be based in Miami, Florida. About the Team: This role is a part of the Corporate Real Estate & Services (CRES) Americas team. You will partner closely with the Head of CRES East Region and local business leaders to manage facility operations, guide capital and infrastructure projects, and foster a culture of continuous improvement across multiple sites. The CRES team is responsible for leading and managing third-party vendors and contractors - while representing Swiss Re with professionalism and confidence. About the Role: Stakeholder & Workplace Experience * Serve as the primary point of contact for employees, executives, stakeholders, and tenants across all five locations. * Build strong relationships with site leads and local business leaders to proactively address needs and provide best-in-class customer service. * Coordinate onsite events, conferences, and large-scale meetings in partnership with the Events Management Team. Facility Operations & Project Management * Oversee day-to-day facility operations in Miami and Alpharetta, with governance oversight for the Washington, D.C., Lansdale, and Midlothian offices. * Manage building maintenance, infrastructure, and all MEP systems (HVAC, lighting controls, plumbing, etc.). * Partner with Head CRES East Region to lead construction, renovation, and fit-out projects, ensuring alignment with timelines, scope, and budget. * Administer Integrated Workplace Management Systems (IWMS) including space allocation, office moves, onboarding/offboarding changes, lease data, and asset maintenance. Financial Management * Own budgeting, forecasting, and monitoring of all associated office expenses and investments. * Process and review invoices, manage office supply inventory, and ensure adherence to annual budgets and savings goals. * Prepare financial and business reports for the Head of CRES East Region. Vendor & Contract Management * Oversee external vendors and contractors, ensuring alignment with SLAs, KPIs, and contract requirements. * Partner with Procurement to ensure all contracts comply with Swiss Re standards. * Direct and evaluate the work of external staff (3 team members). Risk, Safety & Compliance * Manage site-level risk by identifying, assessing, and documenting risks; completing all required reports accurately and on schedule; providing clear risk-control assessments; and ensuring effective response and resolution of incidents or unexpected operational events. * Lead Business Continuity Planning for the sites, including documentation, training, and annual safety/security reviews. * Maintain a strong understanding of corporate office leases and ensure compliance with all lease provisions. About You: * Fluency in Spanish required. (Need to be English speaking and Spanish speaking) * Bachelor's degree or a minimum of 10 years of real estate and facility management experience in a global, highly professional environment. * Proven project management experience, including construction and fit-out oversight. * Demonstrated ability to build trusted client and stakeholder relationships and deliver practical solutions. * Strong knowledge of lease language and property standards. * Exceptional verbal and written communication skills; ability to present to stakeholders and senior leadership. * Advanced proficiency with MS Outlook, Word, Excel, PowerPoint, and Teams. * Experience with Integrated Workplace Management Systems (IWMS). * Strong networking and negotiation skills; comfortable engaging with new stakeholders at all levels. * Swiss Re supports flexible working arrangements; however, due to the relationship-driven and operational nature of this role, consistent on-site presence is essential. This role is based in Miami, Florida. The estimated base salary range for this position is $80,000 to $120,000. The specific salary offered for any given role will take into account a number of factors including but not limited to job location, scope of role, qualifications, complexity/specialization/scarcity of talent, experience, education, and employer budget. At Swiss Re, we take a "total compensation approach" when making compensation decisions. This means that we consider all components of compensation in their totality (such as base pay, short-and long-term incentives, and benefits offered), in setting individual compensation. About Swiss Re Swiss Re is one of the world's leading providers of reinsurance, insurance and other forms of insurance-based risk transfer, working to make the world more resilient. We anticipate and manage a wide variety of risks, from natural catastrophes and climate change to cybercrime. Combining experience with creative thinking and cutting-edge expertise, we create new opportunities and solutions for our clients. This is possible thanks to the collaboration of more than 14,000 employees across the world. Our success depends on our ability to build an inclusive culture encouraging fresh perspectives and innovative thinking. We embrace a workplace where everyone has equal opportunities to thrive and develop professionally regardless of their age, gender, race, ethnicity, gender identity and/or expression, sexual orientation, physical or mental ability, skillset, thought or other characteristics. In our inclusive and flexible environment everyone can bring their authentic selves to work and their passion for sustainability. If you are an experienced professional returning to the workforce after a career break, we encourage you to apply for open positions that match your skills and experience. Swiss Re is an equal opportunity employer. It is our practice to recruit, hire and promote without regard to race, religion, color, national origin, sex, disability, age, pregnancy, sexual orientations, marital status, military status, or any other characteristic protected by law. Decisions on employment are solely based on an individual's qualifications for the position being filled. During the recruitment process, reasonable accommodations for disabilities are available upon request. If contacted for an interview, please inform the Recruiter/HR Professional of the accommodation needed. Keywords: Reference Code: 136176 Nearest Major Market: Miami Job Segment: Facilities, Operations Manager, Compliance, Risk Management, Contract Manager, Operations, Legal, Finance

Meet Guerra Wealth Advisors At Guerra Wealth Advisors, we're a fast-growing wealth management firm redefining how families experience retirement planning. Operated by two entrepreneurial brothers, led with precision, integrity, and excellence - both in business and in life. The President and CEO can only operate at full speed with a trusted partner managing the details. That's where you come in. Role: The Executive & Personal Assistant is the right hand to the Guerra family - a trusted partner who ensures business and personal operations run flawlessly. This is not a basic admin role. It's a high-impact, high-trust position supporting two executives who lead one of the top retirement planning firms in South Florida. You'll manage complex calendars, projects, and logistics across both professional and personal domains, ensuring every detail is handled before it's even requested. Your mission: create order, anticipate needs, and free up executive bandwidth so the Guerra brothers can focus on driving growth. If you're highly organized, great with technology, resourceful, calm under pressure, and thrive in an environment where excellence is the standard - this role is for you. Responsibilities: Manage complex calendars, meetings, and communication for the CEO and President. Serve as the central point of contact between executives, teams, and external partners. Anticipate needs, prepare executives for meetings, and ensure follow-through on all commitments. Maintain absolute confidentiality with all business and personal information. Oversee daily household and estate operations with precision, discretion, and initiative. Coordinate personal and family logistics - appointments, errands, travel, events, and household needs. Build and maintain trusted relationships with vendors, contractors, and service providers. Ensure all personal and professional environments are running efficiently and proactively. Track personal expenses, manage vendor payments, and coordinate financial documentation as needed. Support ongoing projects, purchases, and administrative tasks with accuracy and timeliness. Handle both quick-turn assignments and long-term initiatives with equal focus. Arrange detailed travel itineraries - flights, hotels, transfers, and agendas - for business and family trips. Plan and oversee personal and professional events, ensuring flawless execution. Maintain travel readiness for both executives and family members at all times. Adapt quickly to shifting priorities while maintaining composure and clarity. Identify inefficiencies and create better systems, tools, and workflows to improve daily operations. Represent the Guerra family with professionalism and discretion in every interaction. Requirements: 3+ years of experience supporting C-suite executives, business owners, or family offices. Proven ability to manage CRMs, complex calendars, logistics, and multiple priorities at once. Exceptional written and verbal communication skills. High emotional intelligence and discretion - trusted with sensitive information (NDA Required) Strong usage of technology and self-efficient with little direction to complete tasks Text-Based Communication Strong financial and administrative acumen. Proficiency in Google Workspace, Salesforce, Yahoo Mail, Office@Hand, and ChatGPT. Skilled at coordinating vendors, researching solutions, and managing online platforms. Resourceful self-starter who anticipates needs and executes independently. Calm, organized, and dependable - especially when things move fast. What we expect: Executives operate at peak efficiency with all administrative, personal, and logistical details handled seamlessly. Household and business systems run smoothly with minimal oversight. Travel, events, and projects are executed on time and on budget. The Guerra family experiences complete confidence that everything is under control. Schedule: Full-time, hybrid and on-site role based in Miami, FL Flexibility required for occasional evenings, weekends, or travel as needed. Compensation: $60,000-$75,000 total compensation potential Includes base salary plus opportunity for annual performance bonuses. Benefits: Competitive pay with annual bonus potential Paid personal days, national holidays, and birthday PTO 401(k) with company contributions Access to internal events and team experiences Laptop, printer, and professional tools provided Treated as a valued member of the internal leadership support team What We Value: At Guerra Wealth Advisors, we operate by five core values that guide everything we do: Always Be Learning - Growth is constant. Stay curious and improve relentlessly. Your Words Matter - Speak with clarity, honesty, and intent. All for One, One for All - No egos, no silos - just teamwork and shared accountability. Take Ownership - Own the outcome. Follow through and get it done. Do the Right Thing - Integrity first, always. If you take pride in excellence, thrive in high-trust environments, and love supporting leaders who move fast and think big - this is your opportunity. Apply today and become an indispensable part of the Guerra Family team.

Job Brief: Since 1991, Spring Footwear has made a difference in the lives of consumers who have depended on our brands to deliver comfort and style. Product innovation, quality, value and flexibility are the cornerstones that contribute to our success. “To develop successful partnerships by creating and delivering the best quality, value, product and service every day!” The Executive Assistant/Office Manager will report directly to the CEO and President. This role provides high-level executive administrative support and project management. This position requires working across a variety of internal and external groups and learning all aspects of the business. Must have experience with business administration, strong administrative and executive support skills, company-wide communication, event and travel planning. This person should be willing and able to work independently with little or no supervision. The Assistant/Office Managerwill be a highly resourceful team-player, who is comfortable working in a fast-paced environment, thrives under pressure, while remaining flexible, proactive, and efficient. The individual will have the ability to exercise good judgment in a variety of situations, with strong problem-solving, Project and Team management , negotiation capabilities, along with leadership, business acumen, and outstanding relationship-building skills. Additionally, the ideal candidate will have strong verbal and written communication, demonstrated administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant/Office Manager must be creative, highly organized and resourceful. The Executive Assistant/Office Manager serves as the primary point of contact for internal and external constituencies on all matters pertaining to the ownership team, and serves as the voice and face of the company. Skills Required: 3+ years of c-suite executive level support Strong communication, interpersonal relationship building and maintaining capabilities. Strong organization skills that reflect ability to perform and prioritize multiple tasks seamlessly. Excellent attention to detail and eye for perfection. Proficiency in MS Office (MS Excel and MS Outlook) Be proactive in approach to problem solving with strong decision making capability. Project Management and Team building Proven ability to handle confidential information with discretion. Ability to achieve high performance goals and meet deadlines in a fast paced, constantly changing environment. Forward thinker who actively seeks opportunities and proposes solutions. We Offer Competitive wages and benefits Company paid Holidays and Vacation Profit sharing program Advancement opportunities We encourage qualified candidates to apply and join our growing team! Spring Footwear Corp. is an EEO employer, all employment is contingent upon a successful drug and back ground screening, as applicable to the job specifications. We administer the Florida Drug Free Workplace program, and as such, employees may be subject to reasonable suspicion drug tests, as ascribed by the Florida law.

Open Requirements for Person with Disability Role- Purchase Executive Work Mode- Work from Office Interview Mode- Walk in Interview Experience- 3-5 Years Ctc- 4-6LPA Disability Type- Locomotor Disability, Low Vision, Hard of Hearing, Dwarfism, Muscular Dystrophy, Blood Disorder Job Description- 1. Regular purchase supply of products/materials. 2. Track and record orders. 3. Receive orders and document arrivals. 4. Manage supply base. 5. Continuous & timely follow-ups with vendors for their pending materials as per purchase order, similarly follow-ups for their payments & compliance like vendor code, vendor registration & Vat certificates etc. 6. Material & Purchase requisition with proper justifications along with correct supportive points (Budget, Material code, WBS & Plant code). Qualifications Diploma and B.E Additional Information All your information will be kept confidential according to EEO guidelines.

Reports to: Executive Management (COO) Employment Status: Full-Time FLSA Status: Exempt Work Hours: 8AM - 4:30 PM Monday to Friday (EST) Job Summary: The Executive Assistant/Office Manager will play a pivotal role in managing high-level administrative tasks, providing strategic support to executives, and ensuring seamless execution of initiatives across departments. In addition, this individual will ensure smooth office operations including but not limited to ordering supplies, answering phones, setting up equipment and greeting visitors. This individual must be highly organized, a critical thinker, and capable of managing complex and confidential projects independently. A key part of the role will be acting as a liaison between executives and internal teams, as well as handling a wide range of high-impact projects. Duties/Responsibilities: 1. Strategic Administrative Support: Serve as the right-hand to the executive leadership team, proactively managing their schedules, meetings, and communications to ensure maximum productivity. Handle calendar coordination, travel arrangements, and meeting preparation for C-suite executives. 2. Project Management: Lead and manage high-priority executive-level projects and initiatives, ensuring on-time completion and cross-departmental collaboration. Track progress on key company initiatives and present actionable updates to executives. 3. Executive Liaison: Act as a bridge between executives and teams, facilitating communication, driving follow-ups, and managing key decisions. Represent executives in meetings and decision-making when appropriate. 4. Protocol Development & Oversight: Collaborate closely with leadership to create, refine, and implement company protocols. Ensure protocol changes are communicated and enforced across departments, with follow-up audits for compliance. 5. Process Improvement & Audits: Conduct regular audits of company processes, identify areas for operational improvement, and present executive-level recommendations for enhancement. Manage the execution of operational improvements, ensuring alignment with company goals. 6. Event & Culture Management: Organize high-level corporate events, including leadership off-sites and strategic retreats. Oversee key culture-building activities such as company-wide celebrations and customer appreciation events. 7. Reporting & Data Analysis: Prepare detailed reports on project progress, departmental performance, and operational efficiency. Present data-driven insights to executives to guide decision-making and strategy. 8. Office Management: Liaise with vendors, plan/communicate space allocations, assist with employee setup/onboarding, order, stock and distribute supplies, answer calls, manage inbound/outbound mail, and other relevant office management assignments. Required Skills/Abilities: 1. Executive-Level Communication: Exceptional written and verbal communication skills with the ability to engage effectively at all levels of the organization. 2. Leadership & Initiative: A proactive, self-starting attitude with a demonstrated ability to take ownership of projects and initiatives, driving them to completion without extensive supervision. 3. Advanced Project Management Skills: Ability to manage multiple, complex projects simultaneously while maintaining strong attention to detail. Familiarity with project management tools and methodologies. 4. Critical Thinking & Problem-Solving: Strong analytical skills with the ability to anticipate challenges, think critically, and develop creative solutions. 5. Confidentiality & Discretion: Ability to handle sensitive and confidential information with the utmost professionalism. 6. Technical Proficiency: High level of proficiency in MS Office, project management software, and communication tools (e.g., Slack, Asana, or similar platforms). Preferred Qualifications: • 5+ years of experience supporting C-level executives • 3+ years of experience as an office manager/front office administrator • Experience in healthcare, billing, or related field is a plus. • Proven experience managing high-impact projects with executive visibility. Benefits · Health Insurance · Vision Insurance · Dental Insurance · 401(k) plan with matching contributions View all jobs at this company

Who we are We're The Beck Group, the largest and most innovative integrated building firm in the country. We are focused on delivering design and construction excellence on a broad range of project types. Headquartered in downtown Dallas, with offices in Atlanta, Austin, Charlotte, Denver, Fort Lauderdale, Fort Worth, Mexico City, and Tampa, we believe a better process and outcome results from working together. At Beck, you will find yourself surrounded by passionate colleagues who have a collaborative mindset and care about each other. We are committed to hiring the best and brightest within our industry, and that's why we are seeking experienced professionals like you to help transform the industry and continue building Beck's respected reputation. Beck is looking for a talented Executive Assistant & Office Experience Manager to join an extraordinary team. This role is responsible for supporting senior leadership while ensuring the office environment is welcoming, well-organized, and reflective of Beck's culture. This position requires strong organizational and communication skills, sound judgment, confidentiality, a service mindset, and the ability to adapt and respond quickly to changing needs. The job involves the following responsibilities: Act as a liaison, problem solver, and facilitator between senior leaders, employees, clients, and external partners. Maintain calendars, schedule meetings, coordinate travel, and ensure leaders are prepared and focused on priority work. Initiate, plan, and coordinate internal and external meetings, including catering, hospitality, guest management, space setup, and materials. Participate in meetings, track follow-up items, and prepare agendas, summaries, and supporting documents. Oversee daily office operations including reception support, conference room readiness, general organization, and upkeep. Ensure the kitchen and shared spaces are clean, stocked, and welcoming. Coordinate vendor relationships, building access, supply ordering, and invoice processing. Assist with planning and hosting culture events, client visits, team celebrations, and training activities. Support new hire onboarding to create a smooth and positive first-day experience. Process expense reports, timesheets, receipts, and other administrative tasks accurately and in a timely manner. Handle confidential information with professionalism and discretion. Perform ad-hoc assignments and lend a hand wherever needed to support the office and team. Who we think will be a great fit A proactive individual who enjoys creating order, supporting others, and elevating the work environment. Someone who brings warmth and professionalism to every interaction, responds positively to shifting priorities, and takes pride in delivering an exceptional employee and guest experience. This role comes with a high level of responsibility, trust, and visibility. You should also meet the following requirements: Bachelor's degree preferred. 5+ years of experience in executive support, office management, hospitality coordination or event planning. Professional, friendly, reliable, flexible, intuitive, and service-focused. Strong time management, scheduling, and organizational skills. Proficient in Microsoft Outlook, Word, PowerPoint, and Excel. Ability to build strong relationships across all levels of the organization. Maintains confidentiality and uses a high degree of discretion. Beck's Benefits At Beck our team member experience goes beyond your day-to-day work activities - we also want to support the rest of your life goals, milestones and challenges. We strive for thrive - we want you to thrive in your wellbeing, finances, and community. In addition to robust coverage for medical, dental, vision, life & disability benefits, Beck is pleased to offer its team members: 401k match and free SmartDollar program for financial wellness Free dedicated financial coach Personal health & fitness program for tracking activities & earning rewards Paid family leave Health discounts on medical premiums Free comprehensive health screenings Free health coach program for weight-loss & hypertension management Financial & behavioral support for family forming journeys (ex. Fertility, adoption, pregnancy, and parenthood). Free Life Coach Pet insurance discount Organized projects and events to support our communities Join our team and build your future with Beck. The Beck Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

Job DescriptionBenefits: 401(k) Company parties Competitive salary Employee discounts Free uniforms Health insurance Paid time off Vision insurance Orange Dental Partners is a multi-specialty group dental practice that offers Endodontics, Oral Surgery, Pedodontics, and General Dentistry. We are seeking to expand our team in North Palm Beach with an EXPERIENCED office manager. Applying candidates must have a minimum of 5 years experience in the role and be bi-lingual (Spanish). Candidates should have the following abilities and attributes: Highly organized Detail-oriented Strong multitasking skills Ability to prioritize tasks for the most efficient use of time while being able to keep deadlines High level of integrity, confidentiality, and maturity Naturally driven to coach, mentor, and build strong working teams Must possess the ability to delegate authority and responsibility Ability to act and operate independently to accomplish objectives and the ability to work within a team Exceptional problem-solving, analysis, and assessment with the ability to make good business decisions Excellent communication and interpersonal skills with the ability to foster effective working relationships High level of professionalism Highest level of integrity Responsibilities include but are not limited to: Perform clerical, administrative, and secretarial responsibilities Coordinate staff activities to ensure maximum efficiency New hire orientation and paperwork Maintain a safe and secure working environment Oversee adherence to office policies and procedures Analyze and monitor internal processes Implement procedural and policy changes to improve operational efficiency Prepare operational reports and schedules to ensure efficiency Coordinate schedules, appointments, and bookings Monitor and maintain office supplies inventory Treatment Plan organization and presentation Submission of prior authorizations to PPO and Medicaid Plans Appeals process Productive scheduling Insurance Eligibility Ability to be flexible with the patients needs and wants and to let the doctor know if patient wants to discuss an alternate treatment. Comfortable with presenting and answering questions across multiple dental treatments and specialties. Be caring and responsible with excellent communication skills. Candidates must have knowledge and experience with the following: Dental terminology and coding Dental Insurances including PPO, HMO, and Medicaid Treatment Plan organization and presentation Dental software and basic computer literacy Understanding of HIPAA

Job DescriptionSalary: Vessel Project & Maintenance Oversight. Coordination of all scheduled maintenance activities across and for all the fleet. Organize Pre-Dry Dock activities, jobs, material, and equipment requisition, for wet and dry dock operations and other included in the procedure (See affixed) like get estimation cost, etc. Special improvement projects on propulsion systems, main engines, auxiliary engines, ballast pumps, hydraulic pumps, other equipment in the engine room, bow thruster, hatch covers, etc. Oversight of navigation, safety, and technical equipment upgrades to ensure compliance and competitiveness. Certification & Regulatory Compliance. Monitoring of vessel certificates, surveys, and inspection schedules to ensure uninterrupted operations and ensure all vessels certificates and statutory documents remain valid and up to date. Assistance in preparing for class, port state, and flag state requirements, reducing risk of non-compliance penalties or detentions. Coordinate implementation of safety management systems (SMS), Ship security Plan (SSP), Maritime Labor Convention (MLC) in line with IMO conventions and national regulations. Crew Management Support. Support the crew hiring, documentation, and licensing processes, including STCW training and medical certification. Coordination of crew dis-enrollment and rotation planning, ensuring smooth transitions during vacations and reducing operational disruptions. Ensure compliance with licenses, STCW courses, flag endorsement, and medical requirements. Operational Efficiency & Risk Reduction. Application of project management methodologies and provide structured to improve planning, cost control, and timely delivery of vessel projects ensuring that vessel projects are delivered on time and within budget. Enhanced coordination between technical, operations, and crewing departments, leading to increased fleet availability and reduced downtime. Reduce risks of delays, compliance breaches, and cost overruns by applying project management tools and methodologies. Hiring an Assistant / Project Manager will allow our company to strengthen its ship management capacity, reduce operational risks, and ensure consistent regulatory compliance. This role will directly contribute to maintaining vessel availability, improving safety , security, and efficiency, and supporting the companys long-term growth and reliability in the maritime industry. Bi-langue English and Spanish

JOB TITLE: Office Manager & Executive Assistant EMPLOYER: A-CAP Services LLC REPORTS TO: Chief Legal Officer LOCATION: Full-Time Onsite in Miami, FL (Brickell) ABOUT THE COMPANY A-CAP is a rapidly growing organization that owns and operates multiple insurance companies and ancillary insurance businesses and has over $10 billion of total invested assets. This opening is with the holding company, which primarily performs asset management, actuarial, accounting, and other oversight functions on behalf of A-CAP's insurers and third-party clients. This group also provides strategic and operational support to A-CAP's portfolio companies/subsidiaries, proactively formulates new investment strategies, oversees external financing and acquisition activities, and provides modeling support for insurer liabilities and capital. On the insurance product side, A-CAP's primary lines of business are traditional fixed and equity-indexed annuities, with additional business in whole life insurance, Medicare supplement, and hospital indemnity products. A-CAP insurers originate over $2 billion of new premium annually. ABOUT THE ROLE We're looking for a dynamic, highly organized Office Manager & Executive Assistant to support our CEO, Chief Legal Officer, and Executive Team while managing the daily operations of our newly opened Miami office. This is a key position for someone who thrives in a fast-paced, high performing environment and is passionate about delivering exceptional support. In this role you'll wear many hats involving high-level executive assistance, hands-on office management, proactive problem solving, and requiring flexibility and discretion. At A-CAP, you'll be part of a tight-knit, mission-driven team where your contributions have real impact. You'll support leaders who value precision, trust, and initiative, while helping shape a workplace that reflects excellence and energy. If you're excited by making things run smoothly and being the go-to person for getting things done, we want to hear from you! WHAT YOU WILL DO: Executive Assistant Responsibilities: Serve as gatekeeper to CEO and CLO, managing complex calendars, prioritizing requests, and ensuring seamless daily operations. Coordinate meetings and logistics for Executives and Board of Directors, including preparation of agenda, meeting decks, and on-site support. Handle a range of administrative tasks including: Drafting confidential correspondence, documents, presentations and reports. Managing contact lists. Coordinating travel and submitting expense reporting. Gathering and organizing materials for meetings. Attend meetings and events as needed; take meeting minutes when requested, capturing actionable and follow-up items. Support cross-department initiatives, including event coordination and special projects. Office Manager Responsibilities: Receive and welcome visitors and guests while maintaining compliance with security protocols. Oversee daily office operations to ensure a welcoming and professional environment. Maintain office space and facilities, coordinate repairs, manage vendors, and oversee office equipment and supplies. Partner with HR on office layout planning, seating arrangements and internal moves. Negotiate purchase of office supplies, equipment, and services in line with budgetary guidelines. Partner with HR on onboarding/offboarding coordination and employee experience. Partner with HR to organize events, office celebrations, and employee engagement activities to support team engagement and culture. Manage incoming mail and packages, interoffice communication and general phone inquiries. Technology Support Responsibilities: Executive support: Providing the Executive team assistance with direct troubleshooting, and coordination with remote IT support. Onboarding/Offboarding: Support HR and remote IT team with desktop setup, workstation configuration, and software installation for onboarding employees. Office technology: Support A/V functions including video-conferencing equipment, video-walls, streaming services Employee support: Act as a liaison between on-site employees and IT for troubleshooting technical issues, while ensuring compliance with A-CAP's cybersecurity protocols during equipment handling. Resourcefulness with evolving technology. WHAT YOU WILL NEED: Experience: 5+ years in a combination of executive support and office management, with proven experience supporting C-level executives. Education: Bachelor's degree preferred or equivalent relevant experience. Professionalism: High level of discretion, diplomacy, and confidentiality in all matters. Organization: Exceptional time management, ability to multitask, and attention to detail. Communication: Excellent verbal and written skills; ability to present information clearly and concisely. Technology Skills: Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint); ability to quickly learn additional systems (conferencing tools, etc.) and provide on-site assistance to remote IT support teams. Problem Solver: Proactive, analytical, resourceful and solution-focused mindset. Good Judgement: Ability to work independently, make sound judgments, and manage competing priorities. Team Player: Strong interpersonal skills, and customer service mindset. Adaptability: Thrives in a fast-paced, dynamic, and sometimes stressful environment. BENEFITS: A-CAP works hard to create a positive and supportive environment. That's why we offer great benefits to safeguard the health and well-being of our employees. Our comprehensive benefits package includes: Competitive compensation programs Employer-sponsored medical, dental, and vision insurance Paid Life & AD&D Insurance (for employees and families) Paid Disability Insurance (STD + LTD) Paid Parental Leave Paid Vacation and Sick Leave Paid Holidays Voluntary Supplemental Insurance Safe Harbor 401(k) plan with employer match And other benefits and perks! POSITION TYPE AND EXPECTED HOURS OF WORK This is a full-time position. Days and hours of work are Monday through Friday, 9:00 a.m. to 6:00 p.m., 40 hours weekly, or as otherwise arranged with the manager of the department. US work authorization is required. Who We Are: ******************** EEO Statement A-CAP is an Equal Opportunity Employer and does not discriminate in recruiting, hiring, promotion or any other personnel action based on the basis of race, ethnicity, national origin, color, sex, gender, gender identity or expression, sexual orientation, religion, age, disability, veteran status, or any other basis covered by appropriate law. We comply with the laws and regulations set forth in the Know Your Rights poster. All employment is decided on the basis of qualifications, merit, and business need. To request an accommodation, contact *********** and we will make every effort to respond to your request within 48 business hours to work towards a positive solution. Disclaimer: The above is intended to describe the general content of and requirements for the performance of this job. It should not be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Powered by JazzHR qi7Uxmrmh6

Are you a professional Dental Office Manager looking for a fulfilling Full Time opportunity? Join Our Collaborative Dental Team as a Full Time Dental Office Manager at Wellington Smiles in Wellington, Florida! This is an amazing opportunity for a confident leader who thrives in a fast-paced environment with suppoting team and positive culture, loves solving problems, builds strong teams, thrives on structure and accountability, and keeps the office running smoothly with professionalism and heart. At Wellington Smiles you can take ownership, grow professionally, and be proud of what you help build every day. Full Time Dental Office Manager Schedule Monday through Friday 8:00am - 5:00pm, with lunch breaks To learn more about this established practice: ************************ Dental Office Manager Job Summary Within the Star Dental Partners affiliated network of dental practices, the Office Manager is responsible for monitoring and managing the operations of a single location. The Office Manager will focus on executing numerous operational tasks in their dental practice with the goal of enhancing practice level efficiencies and growth in conjunction with the support team and the primary dentist of the practice. The Office Manager works closely with the Regional Director of Operations (RDO) to drive a positive team culture and achieve positive practice results. Full Time Benefits Quarterly Office Manager Bonus Incentive Quaterly Growth Bonus Incentive Monthly Employee Performance Incentive Program 401K Paid Time Off Paid Company Holidays, Bereavement, and Jury Duty Paid Basic Life & AD&D insurance Medical, Dental, and Vision Short Term Disability Voluntary Life & AD&D Insurance Employee Referral Bonus Program Pet Insurance Accidental Injury, Critical Illness, and Hospital Indemnity plans with wellness incentives Additional Practice Perks Patient-centric community approach Work/life balance Opportunity for career growth Professional development and support with continuing education Strong business and operational teams Employee Assistance Program for all employees and their household Responsibilities • Team leadership, coaching and training • Profit & Loss (P&L) management • Staff and patient scheduling • Time & Attendance (T&A) management • Payroll process management • Accounts Payable (AP) management • Manage insurance claims and other forms of payment • Patient satisfaction and experience • Collaborate on internal and external marketing efforts • Implement policies and procedures • Promote SDP company policies and best practices (published or otherwise communicated) • Management of dental licenses and other related certifications • Maintain current safety procedures and personal protective equipment required to minimize health risks • Other job duties as assigned Qualifications • At least 2 years of dental office management or equivalent experience required • Proficient in dental performance management software (Dentrix, Denticon Preferred) • Strong understanding of marketing strategies, platforms, tools and metrics • Intermediate experience with Microsoft Office Suite of applications (Excel, Outlook, SharePoint, and Word) • Solid understanding of P&L management, revenue cycle, A/R (budgeting) • Comprehensive understanding ability to enforce current labor laws • Adhere to current regulatory agency guidelines (OSHA, HIPAA, CDC, etc.) Work Environment/Conditions • Ability to maintain a full-time employment schedule approximately 40 hours per week; extended hours may be requested or required • Ability to travel up to 10% • Prolonged sitting and standing as needed • Ability to lift up to 15 lbs. • Exposure to potentially hazardous objects and/or materials • Ability to wear appropriate work attire as needed or required Equal Employment Opportunity Star Dental Partners provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Job Description We are looking for a Law Office Manager/Director of Operations who is a savant of workflow and project management, who deeply understands employee accountability and engagement, who is metrics-driven and KPI-obsessed, and who will be invested in making important contributions to the success of the Firm. We are an Estate Planning Law firm in Miami that started 10 years ago and has grown rapidly since 2019. Our goal is to double gross revenue in the next 18 months, and we are going to need a dedicated Operations Director to get us there. We've done a few things right and we are proud of the firm we've built... but there is a lot of room for improvement. The right person for this position is someone who also shares that same philosophy. All submissions will be kept totally confidential. If you're interested in applying to this position, please FOLLOW THE INSTRUCTIONS AT THE END OF THIS POSTING. Reports To: The Managing Partner, but with a great deal of delegated management and decision-making authority to truly run/manage the “business end” of the law firm. About the Position: We are seeking a Professional with the experience and maturity to keep the Firm's needs at the forefront and work closely with the Owner on strategy, policy, problem-solving, and decision-making. The right person for this position will be able to help me, help you, and get the job done. Compensation: $90,000 - $110,000 yearly Responsibilities: This position will be responsible for helping in the planning, organizing, directing, and controlling the day-to-day operations of the Firm, and for directing the implementation of Firm policies. It is responsible for a wide range of responsibilities in all phases of law firm administration, including personnel, finances, and business systems. In short, everything but the practice of law. The People: You will play a major role in shaping this firm's culture and business strategy, so we need someone with significant hands-on experience. This position has broad discretion and authority to manage the people throughout, i.e., you will need to hire, oversee training, assess, retrain, potentially fire, and not be afraid to start all over again until we find the A-Players that we will need to grow. Accountability should be your middle name. Do not apply if you want to be friends with your team more than you want to manage and hold them accountable If you can help us create a culture that is professional, service-oriented, systems-focused, and KPI-driven-where everything that matters is clearly written down, clearly communicated, and clearly measured - then you may be the one for us You will create employee scorecards with individual and department KPIs to measure against. You will obsessively monitor every team member's contribution to the firm and will know you have done a good job when everyone in the production is hitting their numbers. The Financials: We have a Bookkeeper and we have a Fractional CFO, but you must still have some financial background and be familiar with the review and analysis of key financial reports used for the data-driven management of a law firm. You will oversee financial operations and develop key finance and accounting tools for us to review, including cash flow forecasting reports, financial forecasts, budgets, performance reports, etc., which will help us make informed strategic business decisions. You will ensure the accuracy and reporting of monthly financial reports prepared each month by the bookkeeper. You will be maximizing the profitability and productivity of the team by determining if the Firm is understaffed or overstaffed, whether employees are overpaid or underpaid; and building the tools and training to help those employees “lean in” to their biggest strengths so they can be happy and productive, and the Firm can get the highest ROI. The Systems: Acquiring and analyzing data should be one of your favorite pastimes! We are building a firm where systems run the business, and people run the systems. This position is responsible for improving both our people and our systems. The primary tools of this position are policies, procedures, checklists, templates, examples, scripts, and software (referred to as “PSPs” for short), which come together to compose systems that make the Firm more productive and profitable. You are going to be responsible for creating, managing, and overseeing those systems to ensure they are being executed according to our established standards. A key part of your job is to create and implement best practices that transform an ineffective system into a profitable and productive one. HR /Management Responsibilities: Recruit, onboard, and train new personnel. Retrain current personnel as applicable. Conduct performance reviews. Accountability and management of staff. Develop and manage a proactive and organized sales process and pipeline, and track achievement against strategic objectives and the business plan. Create an internal audit system to trigger red flags when systems are not working optimally, investigate the reason for the failures, and propose solutions (whether related to personnel, technology, workflow, etc.). Refine and maintain the Firm's technology infrastructure to minimize waste and maximize internal efficiencies within the Firm. Systems Development Responsibilities: Refine “SKUs” and PSPs, and train staff on the same. Create, Audit, and enforce PSPs. Optimize firm technology and firm efficiency. Qualifications: Must be tough as nails. Should have prior Law Firm experience. Be fast-paced and scrappy. Have a high energy level and are even a little impatient. Be metrics-driven and KPI-obsessed. Sharp and driven with an unshakeable work ethic. Seek out and uncover performance issues and implement solutions. You must have experience managing a team of more than 15 people. Not only adapt to change but also seek and drive change toward growth. You must embrace candor in communications and interactions. Having keen conflict resolution (not conflict avoidance) skills. TO APPLY: In addition to your resume, submit a cover letter (it will prompt you to do so) and include the following information: Why are you interested in this position? How does this position align with your career goals? What will you bring to the table? I am the ONE (start your cover letter with this line). Compensation: $90,000 - $110,000 (depending on skill and experience) yearly with a full benefits package About Company Our name says it all. We are a boutique firm of dedicated attorneys that HELP CLIENTS PROTECT THEIR RICH LIVES AND LEAVE A RICH LEGACY. We practice only the areas of family wealth succession: Estate Planning, Asset Protection, and Estate Administration. We know what we are doing, we love what we are doing, and we believe in what we are doing. Our Vision: We are not just legal advisors; we are architects of generational prosperity. By empowering families with comprehensive planning & asset protection strategies, we aim to break down barriers to successful wealth preservation and transfer. We believe that protecting clients' hard-earned assets will pave the way for their families' legacies of significance and impact. We aspire to transform how people think about legacy, creating a ripple effect that positively impacts future generations.

Job DescriptionBenefits/Perks Competitive Compensation including performance bonuses Attractive benefits including retirement planning and bonuses Career Advancement 4Kids Dental is a burgeoning pediatric dental practice dedicated to providing top-notch oral care to predominantly Hispanic communities. We are seeking an office manager to lead our administrative team and help us deliver exceptional patient care. The ideal candidate must be highly organized and able to help implement and monitor operating systems and procedures. Responsibilities Efficiently manage the daily operations of the dental ofice Lead and mentor staff to provide excellent patient experiences Oversee scheduling, billing, insurance processing, and financial management Handle patient inquiries and concerns Implement and maintain office polices and procedures alongside Dental Service Organization Monitor and improve office efficiency and productivity Collaborate between dental office and Dental Service Organization to achieve practice goals Negotiate contracts and pricing with vendors and service providers Accurately maintain general office budget Qualifications Previous experience in Dental Office Management or similar position preferred Leadership skills to inspire and motivate office personnel Proficiency in dental software and office management tools Excellent time management, organization skills and ability to prioritize multiple tasks Strong problem-solving skills and attention to detail Excellent verbal and written communication and interpersonal skills College degree preferred Earning Potential Salary $40,000 + (and will depend on previous experience) Bonuses based on performance metrics

A well-established kitchen and bathroom remodeling company serving Broward & Palm Beach County, is seeking a highly organized Office Manager / Job Coordinator to join our team. This role is essential to keeping our projects running smoothly, our customers informed, and our installers on schedule. Position Overview We are looking for someone with strong communication skills, excellent attention to detail, and the ability to coordinate multiple projects at once. The ideal candidate has experience in construction, remodeling, or a similar field-but we will consider strong office managers with proven coordination skills. Responsibilities Manage day-to-day office operations Schedule job installations, inspections, and material deliveries Serve as the primary point of contact for customers and subcontractors Track job progress, timelines, and project documentation Coordinate with installers, sales staff, and management to ensure project accuracy Maintain organized files, contracts, and permitting documents Handle incoming calls, emails, and workflow communication Assist in ordering materials and confirming vendor lead times Provide customer service updates throughout each project Requirements Strong organizational and multitasking abilities Excellent communication and customer service skills Office management or job coordination experience required Construction/remodeling experience strongly preferred Ability to manage schedules, timelines, and project documentation Proficiency with computer systems, email, and basic office software Professional, reliable, and able to work in a fast-paced environment Hours & Compensation Full-time position Competitive pay based on experience Opportunity for long-term growth within a reputable remodeling company

Job Details Ft Lauderdale, FL The Operations Office Administrator will play a vital role in supporting the efficiency and effectiveness of the mortgage operations team. This position requires a high level of attention to detail, strong organizational skills, and a solid background in using technology to streamline administrative tasks. The ideal candidate will be proactive, adaptable, and able to manage a wide range of responsibilities in a fast-paced environment. Key Responsibilities: Oversee and manage daily office operations, ensuring a well-organized and efficient work environment. Provide administrative support to the team, including scheduling meetings, managing calendars, and organizing office functions. Serve as the first point of contact for clients and visitors, ensuring a professional and welcoming environment. Assist in onboarding new employees and ensuring they have the necessary tools and resources. Manage office supplies, equipment, and facility needs, including ordering supplies and coordinating maintenance. Ensure compliance with company policies and procedures, and assist in maintaining documentation related to mortgage lending activities. Utilize office software and technology, including Calyx systems, to support the loan officers and management team with administrative tasks. Assist in preparing and organizing loan documentation, ensuring compliance with regulations and internal standards. Manage communication with vendors and external partners as needed. Collaborate with team members to troubleshoot any technological issues that arise and recommend improvements to operational workflows. Coordinate and schedule team meetings, training sessions, and company events. Monitor office expenses and budgets, providing reports to senior management. 3+ years of experience in an administrative or office management role, preferably within the mortgage or financial services industry. Strong organizational and multitasking skills with an exceptional attention to detail. Proficient in office technology, including Microsoft Office Suite, Calyx Point systems, and cloud-based tools. Tech-savvy and forward-thinking, with the ability to learn and adopt new tools and technologies quickly. Excellent communication and interpersonal skills, with the ability to interact professionally with staff, clients, and external partners. Ability to manage multiple priorities in a fast-paced environment while maintaining a high level of accuracy. Strong problem-solving skills and the ability to take initiative in resolving office-related issues. Experience in managing office budgets and expenses is a plus. Prior experience in the mortgage or financial services industry is a strong advantage. Ability to handle confidential information with discretion and professionalism. Ability to work effectively in a fast-paced, deadline-driven environment. Problem-solving mindset and ability to take initiative. Experience with compliance and document management is a plus. What We Offer: Competitive salary based on experience. Comprehensive benefits package, including health, dental, and retirement plans. A positive, collaborative work environment with opportunities for growth and professional development. The chance to work with a dedicated team in a thriving and fast-paced mortgage company.