Office manager/administrative assistant jobs in Deltona, FL - 121 jobs

Executive Assistant (On-Site - Altamonte Springs, FL) Not Remote | High-Pressure | Multi-Company Role Reports To: President We are a mission-driven organization supporting a diverse portfolio of for-profit and nonprofit entities spanning federal government contracting, finance, real estate, firearms-related industries, and multiple 501(c)(3), 501(c)(4), 501(c)(6), and VSO (c)(19) organizations. Our work is rooted in service, execution, and long-term value creation, requiring disciplined operations, trusted leadership support, and uncompromising standards. This role is not administrative support in the traditional sense. We are seeking a highly experienced Executive/ Personal Assistant who operates as a strategic execution partner to senior leadership across multiple companies and initiatives. The position demands exceptional judgment, intellectual rigor, discretion, and the ability to protect executive time while keeping complex, high-impact work moving forward at speed. You will also be responsible for managing all aspects of executive readiness and seamless execution, ensuring both professional and priority personal logistics are anticipated, coordinated, and flawlessly executed to maximize efficiency and focus. The ideal candidate thrives in high-pressure, high-velocity environments, can anticipate needs before they are verbalized, and brings order to complexity. You must be capable of managing a dense, ever-changing calendar, coordinating across leadership teams and external stakeholders, and maintaining flawless execution across competing priorities. This role requires calm, decisive action, loyalty, and the ability to operate independently without hand-holding. This is a full-time, in-office position based in Altamonte Springs, Florida and is best suited for a seasoned executive assistant who is mission-driven, detail-obsessed, technologically competent, and capable of handling wide-ranging responsibilities every day, without excuses. Core Responsibilities Executive & Time Management Protect executive time at all costs by running a complex, dynamic calendar across multiple companies. Manage both executive and personal scheduling, priorities, and communication with precision and authority, to ensure optimal use of time and focus. Anticipate needs before they are spoken and proactively resolve logistical needs that impact the executive's availability, readiness, and performance. Filter, prioritize, and manage all inbound communication (email, calls, requests). Communication & Coordination Serve as a central coordination point between the executive and leadership teams. Coordinate with internal teams, manufacturers, distributors, political entities, and external organizations. Draft, prepare, and manage executive correspondence, reports, and presentations. Maintain the executive's voice, standards, and expectations in all communications. Project & Execution Management Keep both executive and personal projects moving forward simultaneously, ensuring both commitments are seamlessly managed. Track deadlines, deliverables, and action items across multiple initiatives and companies. Follow up relentlessly to ensure execution and accountability. Prepare summaries, reports, and project updates for leadership. Travel, Events & Meetings Ensure travel arrangements account for executive preferences, readiness, and seamless transitions between professional and personal commitments. Plan and manage complex domestic and international travel. Coordinate executive meetings, board meetings, conferences, and off-sites. Prepare agendas, materials, and ensure follow-through on all action items. Take accurate, actionable meeting minutes and distribute as directed. Confidentiality & Trust Handle sensitive and confidential matters with absolute discretion. Maintain strict confidentiality regarding executive decisions, strategies, and operations. Act with loyalty, professionalism, and judgment at all times. Exercise sound judgment when managing matters that extend beyond standard business operations. Administrative Leadership Implement and improve systems, workflows, and administrative best practices. Mentor or oversee junior administrative staff as needed. Continuously improve efficiency and execution standards. Environment & Expectations High pressure High speed Multi-company responsibility Extended hours may be required depending on executive needs and travel. This role requires calm execution under pressure and zero drama. You Must Be Able To Protect executive time relentlessly Run an extremely complex calendar Manage communication and scheduling flawlessly Coordinate across leadership teams Anticipate needs before they are spoken Keep all projects moving forward Stay calm under pressure Turn chaos into clean execution Who You Must Be Loyal Intelligent Detail-obsessed Fast-moving Mission-driven Tech-competent Highly organized Zero drama Zero excuses Able to learn and maintain executive voice and standards Capable of handling wide responsibilities every day Not for You If You get overwhelmed easily You need hand-holding You want a comfortable or slow-paced job You avoid pressure or accountability Experience & Qualifications Required: 5+ years as an Executive Assistant or similar role supporting senior or C-suite leadership Proven experience in high-demand, fast-paced environments Ability to manage multiple executives, companies, or complex operations Strong references (will be checked) Preferred: Former military strongly preferred Bachelor's degree in Business Administration, Management, or related field Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint) Experience with project management tools, CRM systems, and collaboration platforms (Teams, Zoom, Webex) Serious candidates only. NO rookies. Very experienced professionals only, with proof. References will be called and verified. Physical Demands and Work Environment The position may require extended hours during peak periods or when supporting senior leadership. You will work within an energetic, dynamic environment alongside both civilian professionals and former military personnel, fostering collaboration, accountability, and high performance.

Dental Lake Mary is now hiring a Full Time Dental Office Manager in Lake Mary, Florida! As a Dental Office Manager, come join our community of collaborative, high-quality clinical, business and operations professionals. Joining the practice as Office Manager is a true growth opportunity with the runway to make this your own. Step into a well established practice with a retiring office manager. We are transitioning and investing in modern systems, ai driven tools and workflows that will give the new OM opportunity to elevate this practice and help build something better! This is an ideal role for a revenue focused leader who understands insurance, AR. and thinks like an owner. A true leadership opportunity that can leave a measurable impact on both culture and financial performance. Dental Office Manager Schedule Monday through Friday 7:00am - 4:00pm Lunch 12:00pm - 1:00pm Dental Office Manager Job Summary Within the Star Dental Partners (SDP) affiliated network of dental practices, the Dental Office Manager (OM) is responsible for monitoring and managing the operations of a single location. The OM will focus on executing numerous operational tasks in their dental practice with the goal of enhancing practice level efficiencies and growth in conjunction with the SDP support team and the primary dentist of the practice. The OM works closely with the Regional Director of Operations (RDO) to drive a positive team culture and achieve positive practice results. Full Time Benefits Quarterly Office Manager Bonus Incentive Quaterly Growth Bonus Incentive Monthly Employee Performance Incentive Program 401K Paid Time Off Paid Company Holidays, Bereavement, and Jury Duty Paid Basic Life & AD&D insurance Medical, Dental, and Vision Short Term Disability Employee Referral Bonus Program Pet Insurance Accidental Injury, Critical Illness, and Hospital Indemnity plans with wellness incentives Additional Practice Perks Patient-centric community approach Work/life balance Opportunity for career growth Professional development and support with continuing education Strong business and operational teams Employee Assistance Program for all employees and their household Responsibilities • Team leadership, coaching and training • Profit & Loss (P&L) management • Staff and patient scheduling • Time & Attendance (T&A) management • Payroll process management • Accounts Payable (AP) management • Manage insurance claims and other forms of payment • Patient satisfaction and experience • Collaborate on internal and external marketing efforts • Implement policies and procedures • Promote SDP company policies and best practices (published or otherwise communicated) • Management of dental licenses and other related certifications • Maintain current safety procedures and personal protective equipment required to minimize health risks • Other job duties as assigned Qualifications • 3 years of dental office management or equivalent experience required • Proficient in dental performance management software (Denticon Preferred) • Strong understanding of marketing strategies, platforms, tools and metrics • Intermediate experience with Microsoft Office Suite of applications (Excel, Outlook, SharePoint, and Word) • Solid understanding of P&L management, revenue cycle, A/R (budgeting) • Comprehensive understanding ability to enforce current labor laws • Adhere to current regulatory agency guidelines (OSHA, HIPAA, CDC, etc.) Work Environment/Conditions • Ability to maintain a full-time employment schedule approximately 40 hours per week; extended hours may be requested or required • Ability to travel up to 10% • Prolonged sitting and standing as needed • Ability to lift up to 15 lbs. • Exposure to potentially hazardous objects and/or materials • Ability to wear appropriate work attire as needed or required Equal Employment Opportunity Star Dental Partners provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

The Orlando Health Women's Institute is a comprehensive healthcare provider focused on addressing the unique medical needs of women at every stage of life. Located within the Orlando Health system, the institute offers a full spectrum of services, including gynecology, obstetrics, reproductive endocrinology, and maternal-fetal medicine. It also specializes in complex areas like gynecologic oncology, urogynecology, breast health, and menopause management. The institute is dedicated to providing personalized, patient-centered care through advanced diagnostic tools, minimally invasive surgeries, and cutting-edge treatments. With a multidisciplinary team of experts, the Women's Institute emphasizes wellness, preventative care, and the latest medical advancements to ensure the highest quality of care. Whether for routine health screenings or specialized treatment, the Orlando Health Women's Institute is a trusted resource for women's healthcare in Central Florida. Orlando Health | Choose Well Performs advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience, skill, and knowledge of organization policies and practices for a Vice President or Senior Vice President. Orlando Health offers a great benefits package that includes: Medical, Dental, Vison 403(b) Retirment Savings Plan Health Savings Account (HSA) Flexible Spending Account (FSA) Paid Time Off (Up to 5 weeks to start) Life Insurance Extended Leave Plan (ELP) Family Care (child care, elder care, pet care) Paid Parental Leave Pet Insurance Car Insurance 100% PAID Tuition as well as tuition reimbursment & monthly payments to help pay down any graduated school debt ALL benefits start day one Department: Womens Services Status: Full Time Shift: Days Hours: 8:00am-4:30pm, Monday-Friday No Weekends, No Holidays Responsibilities Essential Functions • Plans and carries out administrative functions requiring considerable knowledge of the organization. • Performs significant administrative duties with multiple priorities and tasks. • Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc. • Creates, prepares and coordinates presentations, including charts, graphs, etc. • Creates and maintains databases and spreadsheets. • Organizes meetings including distributing materials, arranging for refreshments, transcribing minutes and making travel arrangements if necessary. • Has significant contact with senior management, board members, and various external contacts. • Has access to confidential employee, management and organization data. • Organizes and expedites flow of work through Vice President's or Senior Vice President's office. • Answers phone calls, routes callers, takes messages and resolves routine and some complex inquiries. Screens calls and visitors. • Operates copy machine and fax machine. Distributes incoming mail. Orders supplies. Establishes and maintains files and records on an ongoing basis. • Conducts research, data collection, and some analysis of information. • Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements. • Responds to callers, correspondence and visitors not requiring Vice President's or Senior Vice President's attention. • Utilizes significant discretion in varied areas. • Coordinates special events. • Prepares, monitors, or assists with the preparation of various budgets. • Provides work direction to other clerical personnel within the department. • Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards. • Maintains compliance with all Orlando Health policies and procedures. Other Related Functions • Maintains established departmental policies and procedures. • Prioritizes workload to manage multiple priorities. • Enhances professional growth and development through participation in educational programs, current literature, and workshops Qualifications Education/Training • Associate's Degree. • Two (2) years of prior customer service, administrative or secretarial experience may substitute for the Associate's degree (in addition to the requirements listed in the Experience section). • Highly proficient in word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office-based products (Word, Excel, PowerPoint, Access). Licensure/Certification None Experience Five (5) years of customer service, administrative, secretarial or related experience. Education/Training • Associate's Degree. • Two (2) years of prior customer service, administrative or secretarial experience may substitute for the Associate's degree (in addition to the requirements listed in the Experience section). • Highly proficient in word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office-based products (Word, Excel, PowerPoint, Access). Licensure/Certification None Experience Five (5) years of customer service, administrative, secretarial or related experience. Essential Functions • Plans and carries out administrative functions requiring considerable knowledge of the organization. • Performs significant administrative duties with multiple priorities and tasks. • Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc. • Creates, prepares and coordinates presentations, including charts, graphs, etc. • Creates and maintains databases and spreadsheets. • Organizes meetings including distributing materials, arranging for refreshments, transcribing minutes and making travel arrangements if necessary. • Has significant contact with senior management, board members, and various external contacts. • Has access to confidential employee, management and organization data. • Organizes and expedites flow of work through Vice President's or Senior Vice President's office. • Answers phone calls, routes callers, takes messages and resolves routine and some complex inquiries. Screens calls and visitors. • Operates copy machine and fax machine. Distributes incoming mail. Orders supplies. Establishes and maintains files and records on an ongoing basis. • Conducts research, data collection, and some analysis of information. • Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements. • Responds to callers, correspondence and visitors not requiring Vice President's or Senior Vice President's attention. • Utilizes significant discretion in varied areas. • Coordinates special events. • Prepares, monitors, or assists with the preparation of various budgets. • Provides work direction to other clerical personnel within the department. • Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards. • Maintains compliance with all Orlando Health policies and procedures. Other Related Functions • Maintains established departmental policies and procedures. • Prioritizes workload to manage multiple priorities. • Enhances professional growth and development through participation in educational programs, current literature, and workshops

Job DescriptionBenefits: 401(k) matching Bonus based on performance Company parties Competitive salary Employee discounts Training & development Are you a people-focused, detail-oriented leader who loves creating a warm, organized, and efficient patient experience? Inspired Dental in Windermere, FL, is looking for a Dental Office Manager with a minimum of 2 years of experience and verifiable references to join our growing, patient-centered team. The Ideal Candidate The right person for this role is someone who: * Radiates warmth, professionalism, and genuine care for patients and team members * Leads by example with integrity, accountability, and a positive attitude * Is highly organized and comfortable managing many moving parts at once * Communicates clearly, kindly, and confidently (in person, on the phone, and in writing) * Enjoys building relationships with patients and making them feel at home * Embraces technology and efficient systems to support an exceptional patient experience * Is a collaborative team player who supports doctors, hygienists, assistants, and front desk staff Key Responsibilities As our Dental Office Manager, you will be responsible for the overall coordination and flow of the practice, including: Patient Experience & Front Office Leadership * Ensure every patient is greeted and treated with warmth, respect, and compassion * Supervise, train, support, and schedule front office team members * Oversee check-in, check-out, and overall patient flow to keep the day running smoothly * Manage patient concerns or escalations in a professional, solution-oriented way Scheduling & Practice Operations * Manage the daily schedule to maximize productivity while preserving an excellent patient experience * Coordinate doctor and hygiene schedules, including confirmations, recalls, and follow-ups * Monitor and optimize key office metrics (production, collections, case acceptance, etc.) * Implement and maintain office protocols, systems, and workflows Financial & Administrative Management Oversee insurance verification, benefit breakdowns, and claims submission/follow-up Ensure accurate posting of payments, adjustments, and end-of-day reconciliations Support financial arrangements with patients and present treatment plans confidently and ethically Maintain organized records, reports, and compliance-related documentation Team Culture & Communication Foster a positive, supportive, and collaborative work environment Lead or participate in team meetings, huddles, and staff development discussions Serve as a communication bridge between the doctors, clinical team, and front office Uphold our practice values of trust, transparency, excellence, and compassionate care Qualifications & Skills Required: Minimum 2 years of experience as a Dental Office Manager or in a similar dental leadership role Verifiable professional references Solid understanding of day-to-day dental office operations (scheduling, insurance, billing, treatment presentation) Strong leadership, problem-solving, and decision-making skills Excellent communication and customer service skills High level of professionalism, integrity, and confidentiality Preferred (but not required): Bilingual **English/Spanish** Experience in a modern, growth-oriented private practice Experience with Open Dental practice management software Familiarity with performance metrics and goal tracking for the practice Location & Schedule Practice: Inspired Dental Windermere, FL Modern, welcoming office with advanced technology and a patient-centered philosophy Schedule to be discussed during the interview (typically aligned with our current office hours) We look forward to meeting a leader who will help us continue delivering the kind of care and experience our patients love at Inspired Dental.

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" Clinic Office Manager Full-Time On-site Orlando, FL 32835, USA Pay or shift range: $66,000 USD to $89,000 USD The posted range is the estimated budget amount for this position. Final offers are based on various factors, including level of position, skill set, experience, qualifications, location, internal equity, and other job-related reasons. Primary Responsibilities: Manage day to day operations of assigned clinic(s) to include planning and coordinating work assignments of all clinic staff. Be responsible for hiring, performance reviews, setting staff expectations, onboarding new employees and daily approvals of employee timekeeping. Coach, mentor and train employees for growth and development opportunities in skill, knowledge and empowerment Collaborate with cross-functional teams to ensure excellent quality, timeliness, and customer service throughout the entire claimant and customer experience. Be responsible for ongoing on-site provider satisfaction through engagement and retention efforts. Train and implement policies, procedures, goals and objectives for assigned staff. Ensuring strict confidentiality of all medical records, PHI and PII Consistently audit clinic(s) to meet established operational and safety standards (e.g., expired supplies, annual fire inspection, fridge temps, sharps disposal, equipment calibration, etc.) Manage clinic(s) budgets to include medical and office supply inventory. Assist Regional Managers with provider scheduling. Review and analyze clinic metrics to ensure meeting company goals (e.g., weekly, quarterly, annually, etc.). Assist in the examination process of patients, measure vital signs, interview patients, record information on patients' charts, and conduct a variety of diagnostic testing. Required Qualifications (Please have requirements listed on resume before submitting interest): Bachelor's Degree in a health care related field w/ 4 years of related experience or Master's Degree w/ 2 years (Additional years of experience may be considered in lieu of degree) 2 or more years of experience supervising or leading teams or projects in a clinical or medical practice environment. This is a working manager position. Must be able to support back office duties when needed. Basic Life Support for Healthcare Providers (BLS) certification required within 30 days of starting. Strong leadership skills with the ability to prioritize, delegate, and communicate effectively. Must be able and willing to travel 10-15% of the time supporting the various clinics assigned or to other areas as needed. An understanding of medical terminology The ability to learn and understand new proprietary software applications. Valid US driver's license required A valid National Certification from one of the following Associations: National Health Career (NHA) American Association of Medical Assistants (AAMA) National Association for Health Professionals (NAHP) American Medical Technologist (AMT) National Center or Competency Testing (NCCT) Must be able to successfully pass National Agency Check with Inquiries (NACI) background investigation Preferred Qualifications: One of the following: Medical Assistant, RN, LVN, LPN Diploma or EMT Certification or experience as a Military Medic or Hospital Corpsman. Clinic operations experience a plus Additional Information: Shift: Mon-Fri 8:00 am- 4:30pm or 8:30am - 5pm (May require occasional weekends based on business needs) Travel Requirements: Up to 15% Training: One week off-site Nashville, TN A valid National Certification from one of the following Associations: National Health Career (NHA) American Association of Medical Assistants (AAMA) National Association for Health Professionals (NAHP) American Medical Technologist (AMT) National Center or Competency Testing (NCCT)

Sage Dental is the leading Dental Support Organization (DSO) in the Southeast, and we are continuing to grow! At Sage, people are at the core of everything we do. We are looking for dynamic and talented professionals who fit our culture of innovative technology, constant learning, and patient-centric care to join our team. If you are ready to take the next step in your career and want a position with excellent earning potential with a stable, growing company, Sage Dental has what you are looking for. Overview Sage Dental is seeking a Dental Office Manager to join our team in Ormand Beach! If you have experience as an Office Manager in a group dental practice or if you have been an Office Manager in a busy, multi-dentist practice, this may be the position for you! Sage Dental offers you: Competitive base pay - PLUS BONUSES! Growth opportunity Benefits such as: Health & Dental Insurance, Paid Holidays and Paid time off, 401K and more! Responsibilities Demonstrate strong leadership and team building skills Effectively implement directives, policies, and procedures Maintain efficient operation of the office to achieve performance goals Effectively coach and resolve staff and patient issues Qualifications Proven track record of providing excellent customer service to all patients and visitors A minimum of two years of experience managing a fast paced dental office Knowledge of dental insurance plans 2026-8365

We are looking for an energetic team player committed to the execution of daily and long-term customer service and business objectives of our company as an Office Associate. Fostering lasting relationships is at the heart of what we do at CertaPro and is influential in laying the foundation for success in our business. Our Office Associate position is a challenging, evolving, and rewarding position with many areas of responsibility, including Marketing, Sales, Production, Finance, Administration, and Human Resources. RESPONSIBILITIES Fulfills marketing duties, such as planning assertive marketing activities, creating content for the website, ensuring social media post are up-to-date, and organizing trade shows Manages sales responsibilities, including creating sales packages, entering leads into the database, updating customer reference lists, and maintaining inventory of all sales materials Helps with production, including collecting and tracking hours worked on job sites, updating production schedules, and creating job jackets for each week's production Manages financials including job costing, paying all bills and invoicing customers, preparing reports (production schedule and ), managing petty cash and office supply budget, and reconciling supplier invoices and expense reports Performs administrative duties, such as maintaining files/data/job jackets, processing incoming/outgoing mail, maintaining a professional office workspace, ordering supplies for the office and others (as required), managing the facilities, answering phones and coordinating messages and tasks, preparing weekly reports/documentation as requested, and organizing company functions Helps with Human Resources, including recruiting painters and maintaining contractor applications, obtaining background checks, ensuring employee files are up-to-date, and ensuring contractors are in compliance with insurance and other requirements Participates in personal development through training/education and attendance at meetings and conferences as needed QUALIFICATIONS Advanced education degree, coursework, or tech school a plus Strong verbal/written skills, to include proof-reading and basic math skills P&L experience Exceptional customer service skills Strong computer and internet skills Experience with QuickBooks preferred Previous experience in sales, marketing, accounting, HR, and/or in an administrative position a plus Outstanding phone skills Quality conscious and detail-oriented Strong communication and interpersonal skills

Job Description Contractor Connect FL is a fast-growing contractor services company that supports homeowners and real estate agents with roofing, HVAC, plumbing, and electrical projects - often using our paid-at-closing option for real estate transactions. We are looking for a highly organized, reliable, and proactive Office Administrator / Job Coordinator to manage customer communication, job scheduling, CRM tracking (Roofr), and day-to-day office operations. This role is critical to keeping jobs moving, customers happy, and the company running smoothly. If you love structure, staying ahead of tasks, communicating with clients, and keeping a business organized, this role is for you. Compensation: $15 - $20 hourly Responsibilities: Customer Communication CRM Management Sales & Lead Follow-Up Finance & Admin Marketing & Growth Support Office Management Reporting Qualifications: Strong administrative experience High-level organizational & follow-up skills Comfortable with customer communication Tech-savvy Ability to produce accurate data & reports Reliable, punctual, and consistent Experience in contracting, roofing, HVAC, plumbing, or electrical is preferred but not required Experience using a CRM like Roofr, JobNimbus, ServiceTitan, or AccuLynx Understanding of invoicing & basic bookkeeping Social media or basic marketing knowledge About Company Contractor Connect FL is a fast-growing contractor services company offering roofing, HVAC, plumbing, and electrical work throughout Central Florida. We coordinate with vetted subcontractors to ensure high-quality, efficient service for homeowners, real estate agents, and investors. What makes us different is our paid-at-closing option, allowing home repairs to be completed quickly without upfront costs during real estate transactions. This model has fueled rapid growth. We are a small, driven team that values organization, communication, and accountability. Every team member plays a big role here - and the work you do directly impacts customer satisfaction, contractor relationships, and the overall success of the company. If you thrive in a fast-paced environment and want to grow with a company from the ground up, Contractor Connect FL is the place to be.

is primarily responsible for : Oversees and supervises all staff in their location Imports all demographics updates from Kiosk into EMR Handles all patient Portal requests by assigning them to proper departments Screens and interviews all potential candidates and recommends them to Practice Manager for final approval; trains new PSR's and PSR Supervisors Stays aware of all ancillary departments staffing issues so that adjustments can be made to accommodate insufficient staffing situations Reviews personnel records to ensure completeness and accuracy including timesheets, vacations, and required vaccinations; publishes staff schedule Plans and direct all staff meetings and activities Identifies issues and problems between employees and address them in proper manner to correct issues and expedite the solving of problems. Follows all HIPAA and OSHA regulations and be sure the staff does the same Takes disciplinary action against employees when needed including written warnings and performance plans Seeks knowledge of computers, printers, scanners, programs and applications to be able to properly assist staff with the utilization of equipment Establishes and maintain effective working relationships with employees and patients Assigns tasks and projects to staff and ensure they are completed Ensure enough petty cash is available for patient transactions and process weekly deposits Makes sure office is organized, cleaned, and safe from any clutter Evaluates all staff members' performance quarterly and annually Ensure all required licenses are up-to-date and posted Assists all prospective patients with an office tour and practice information Stocks all FCP advertising materials in waiting rooms and brochures holder SKILLS / ABILITIES - To perform the job successfully, an individual should demonstrate the following competencies : Candidate must have excellent computer skills. This entire position is a high pace environment and fully reliant upon the use of a computer. Must have good communication skills in English. Knowledge of proper grammar, spelling and punctuation is a must. Ability to establish and maintain effective working relationships with all employees and patients. Ability to work effectively under pressure and deal with strong personalities Ability to identify problems and recommend solutions to improve processes Ability to establish priorities and coordinate work activities to effectively manage your time Communicates frequently with Physicians to ensure an efficient patient flow within the office Prepares monthly inventory and assess office needs as it pertains to supplies EDUCATION AND/OR EXPERIENCE: 2+ years Medical Office Management Experience Required College Level Medical Office education is preferable PHYSICAL DEMANDS/WORK ENVIRONMENT: The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Regularly required to walk; sit; use hands and fingers, handle, or feel and talk or hear. Frequently required to stand; reach with hands and arms and stoop, kneel, crouch, or crawl. Occasionally lift and/or move up to 10 pounds. The noise level in the work environment is typically moderate. Job Type: Full-time Schedule: Monday to Friday 8 hour shift Day shift First Choice Pediatrics' an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. We are a drug free environment; employees are subject to random drug screening. Job Type: Full-time

JOB TITLE: OFFICE MANAGER LOCATION: DELAND, FL FLSA STATUS: HOURLY NON-EXEMPT SALARY RANGE: $36,000 Provide supervision to CPC's daily administrative and support functions including office support, case management support and family support worker. PRINCIPAL DUTIES AND RESPONSIBILITIES Oversee daily activities in the Deland office, including but not limited to: Coordinate repair for office equipment (fax machine, copier, front doors, etc.) and monitor completion of work. Prepare and maintain calendar for conference room and staffings. Email out staffings, CTC rotations, Prepare and send out Deland extension list, as needed. Assist in preparing new case packages (CTC's) that will be transferred to the Deland office from DCF. New CTC packages are then given to POA so that she can review and see what is missing at the time of CTC acceptance. Order copier toner, drum, staples, etc. for printer/copier. Assist in maintaining the office supplies stocked by sending order requests to the main office when needed requesting printer paper, tape, interoffice envelopes, home visit sheets, etc. Keep track of ELC referrals through spreadsheet and remind the Case Managers when they are up for renewal. UA calls, UA referral requests to the Courthouse, LabCorp UA Referrals. When necessary assist Case Manager's by typing their mileage. When needed request medical and dental records for the children. Upload these in FSFN when they arrive. Also upload pictures of the children in FSFN. Upload documents in FSFN and in MJV, i.e., judicial reviews, case plans, etc., and JR orders. Request DNA Testing from the DNA Website when court ordered and requested from case manager. Respond to visitor's inquiries and direct them to the correct conference room. Answer the telephone switchboard and transfer calls to correct parties or respond to inquiries as best to knowledge. Prepare the daily legal spreadsheet to send out to the Legal Services office and file original. Maintain visitor log, print labels, and file them in binder. Remind clients to sign-in when they come visit the office. Verify physical area of office is appropriate and contact A/C company in case of any unit not working. Also, contact management company in case the item is not working properly or broken and is responsibility of the management company to fix or repair. Organize and maintain kid's storage area, sorting through donations and accommodating in corresponding bins. Label sheltered children's items in storage area to minimize loss of items. Maintain front desk guide book for the Deland office. Maintain confidentiality on all issues. This list of essential functions is not intended to be exhaustive. Community Partnership for Children reserves the right to revise this as needed to comply with actual job requirements. EXPERIENCE/PERFORMANCE REQUIREMENTS (Knowledge, skills and abilities): Strong computer software application skills Detail oriented Strong communication skills Strong organization and time management skills Strong analytical and problem-solving skills Ability to work independently and prioritize multiple tasks and projects Ability to establish keep confidential information Ability to handle stressful situations Excellent listening skills Ability to set appropriate limits and boundaries with clients EDUCATION REQUIREMENTS REQUIRED: Associates degree in Business Management or related field or five years of administrative experience Proficiency in word processing and spreadsheet software LICENSES AND CERTIFICATIONS Possess a current Background Clearance Screening Letter as required by DCF; and successfully complete the background screening requirements for Community Partnership for Children. If local travel is required, a Valid Florida driver's license and documentation of current automobile insurance, with $100,000/$300,000 bodily injury liability limit, is required. PHYSICAL DEMANDS AND WORK ENVIRONMENT Employee will work in an office/clerical environment. The employee will work predominantly seated with recurrent need to walk, stand, and bend from the waist. Occasional light lifting, stooping, and climbing may be required. Occasional local travel. GENERAL INFORMATION The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified. This job description should not be construed to constitute contractual obligations of any kind or a contract of employment between Community Partnership for Children and any employee. Employment at Community Partnership for Children is “at-will” and either party can terminate the employment relationship at any time, with or without just cause.

Company: SFP Health Group Job title: Office Manager Division/Department: Clinic Operations Reports to: Director of Operations The Office Manager oversees the daily operations of the office, ensuring smooth and efficient workplace functioning. This role involves managing administrative staff, coordinating office activities, and providing support to senior management. The Office Manager will also handle various administrative tasks to maintain a productive and organized office environment. Essential Duties and Responsibilities: Oversee and manage daily office operations to ensure efficiency and productivity. Enforce office policies and procedures. Maintain office equipment and supplies, ensuring all necessary items are stocked and functional. Supervise and support administrative staff, including hiring, training, and performance evaluations. Delegate tasks and responsibilities to ensure a balanced workload. Foster a positive and collaborative office culture. Provide administrative support to senior management, including scheduling meetings, managing calendars, and handling correspondence. Prepare and edit documents, reports, and presentations. Oversee providers' patient schedules in the EMR system. Ensure there are no errors and appointments are scheduled properly. Handle correspondence, complaints, and inquiries from clients and stakeholders. Handle sensitive information with confidentiality and discretion Oversee office budget and expenses, ensuring cost-effective solutions. Coordinate office maintenance and repairs, liaising with building management as necessary. Ensure a safe and clean working environment in compliance with health and safety regulations. Manage office space planning and allocation. Serve as the main point of contact for internal and external communications. Coordinate and organize office events, meetings, and conferences. Develop and maintain effective communication channels within the office. Manage and approve PTO requests to ensure adequate staffing levels. Conduct annual evaluations for staff, providing feedback on performance and areas for improvement. Collaborate with department heads to set performance goals and development plans for employees. Document evaluation outcomes and follow up on action items. Oversee the payroll process to ensure accurate and timely payment of employees. Work with the finance department to resolve payroll discrepancies and issues. Monitor office expenses and recommend cost-saving measures. Additional duties as assigned. Knowledge, Skills, and Abilities: High school diploma or GED equivalent. Strong customer service focus. Effective written and oral communication skills. Teamwork orientation. Organized and ability to manage competing priorities. Knowledge of medical terminology. Knowledge of ICD-10 and CPT coding. Expert in computer literacy in electronic health record. Ability to react calmly and effectively in emergency situations required. Safe work practices in a clinic setting. Able to follow through with delegated tasks. Bilingual in English/Spanish preferred but not required. Physical & Mental Requirements: (check all that apply)  Ability to stand or sit for extended periods of time.  Ability to receive and comprehend instructions verbally and/or in writing.  Ability to use logical reasoning for simple and complex problem solving.  Occasionally requires exposure to communicable diseases or bodily fluids.  Occasional travel for clinic activities may be required. The information listed above is not comprehensive of all duties/responsibilities performed. This is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice.

ABC Company is looking for an Office Manager to join our team in our Orlando office. The Office Manager is responsible for overseeing the general administrative functions and any events or activities in the office. The ideal candidate will have prior administrative experience working in an office supporting multiple levels of employees. He/she greets visitors and should present an accessible and approachable tone as well as have excellent communication skills. The ideal candidate has a healthy initiative and can anticipate needs. Responsibilities: Supplies - Order and maintain all office-related supplies, including furniture, letterhead and new supplies as needed. Deliver or order food or drinks as needed for events. Manage - Organize company events, meetings, and conferences. Supervise, monitor and delegate work to administrative staff as needed. Create a system for the team to be able to locate and review any files or records. Organize onboarding programs for new employees. Create and maintain the office budget. Coordination - Arrange and book travel and accommodations. Respond to correspondence, complaints and inquiries. Provide backup support to other administrative staff as needed including answering phones, sorting and distributing mail, and preparing documents. Requirements: A high school diploma or equivalent is required; Associate degree preferred Three years of previous office management experience Superb communication skills About Company Name

Office manager is a self-starter, is trustworthy and holds a high integrity standard when working. The office manager would be responsible for overseeing helping build and grow our dermatology office in Berkeley and New Offices to open. Essential Functions & Responsibilities: Evaluate accounts payable and accounts receivable functions and processes and recommend changes to increase efficiency and expense reduction. Ensure adherence to all laws and regulations regarding dermatology operations including but not limited to waste disposal and safety. Represent the practice, maintain successful relations with provider organizations and referring offices. Oversee the cleaning and maintenance of the facility and the selection and maintenance of equipment. Oversee the overall marketing strategy for the office. Manage patient scheduling and billing and ensure that patient accounts and records are accurate and complete and that patient confidentiality is strictly maintained. Administer the practice schedule, maintain and apply protocols for all aspects of patient scheduling to ensure efficiency and effectiveness. Administer patient management processes ensuring that the practice vision is adhered to by the office. Manage patient dermatology benefit plan information. Verify and update benefit details offering educate to patients on their dermatology benefits. Completing the intake forms from start to finish and ensuring that supporting front office team are doing the same. Provide staff support as needed. Qualifications Qualifications: Two or more years of experience in progressive and hands-on managerial experience in a medical practice. Bachelor's degree preferred or an equivalent combination of education and experience. Demonstrated knowledge of healthcare fiscal management and human resource management practices. Excellent organizational skills with the ability to gather, analyze and interpret information. Understanding of electronic medical record and billing systems and related applications Ability to apply policies and principles to solve everyday problems and deal with a variety of situations. Ability to establish priorities and coordinate work activities. Excellent written and verbal communication skills. Skills & Abilities: Excellent attention to detail. Excellent verbal and written communication. Adjust priorities quickly as circumstances dictate. Must be a team-player and work cohesively with others. Maintain composure under pressure. Highly adaptable to change. Ability to multitask. Ability to work autonomously as dictated & make appropriate decisions. Ability to concentrate.

We are committed to long term comprehensive quality healthcare and prevention. Choosing a primary care physician is a difficult decision to make. We are prepared to meet a broad range of adult health care needs. We place an emphasis on preventative medicine and take an active role in maintaining your good health. OUR MISSION STATEMENT Our mission is to promote good health and to deliver the highest quality care to our patients. We are committed to responding to our patients' needs with compassion, respect and in a timely manner. Job Description CLINICAL OFFICE MANAGER of an Internal medicine/Primary Care office 2 Providers, 20 staff Full time, Permanent, Benefits package Hours: Monday-Friday 8a-5p Hiring NOW Qualifications 1. Insurance Contract negotiations 2. Knowledge of Primary Care/ Internal Medicine Billing & Coding preferred 3. Must have some supervisory experience in physician outpatient office setting; candidate with proven experience / knowledge of IM practice preferred 4. Maintain computer operations, proper patient billing , report generation. 5. PROFIT & LOSS responsibility of physician practice- proficiency in revenue collection/ enhancement, expenses, budgeting allocation. 6. Vision for advancement. 7. Problem solver, train office staff, ability to fill in on an as need basis. 8. 10+ years of clinical management experience 9. Outstanding leadership, organizational, communication and interpersonal skills. 10. EMR Additional Information All your information will be kept confidential according to EEO guidelines.

Benefits: 401(k) Dental insurance Health insurance Paid time off Profit sharing Vision insurance Job description Medical Office in Clermont is seeking an experienced, high energy working office manager for a specialty practice in Clermont, Florida. This is a specialist practice - 2 years of Medical practice management experience is required. Must be familiar with formulating and implementing practice policies and procedures with experience managing team members. The practice manager is responsible for the efficient daily operations of the practice, while providing positive leadership to all practice team members. They work closely with the practice Administrator developing business strategies and dealing with daily operations. This professional is in charge of making sure the practice is running smoothly and successfully. RESPONSIBILITIES INCLUDE Implement policies and procedures for the practice. Direct and supervise team members at assigned site locations. Responsible for evaluating team member needs to ensure adequate staffing. Immediately resolves issues that may arise among team members and carry out regular team members performance checks in accordance with office policies. He/she encourages good relationship between team members and patients, making sure patients are aware of services available and helping them to access it. Prioritizes and/or manages team member workload, appropriately assigning duties to them. Adjusts schedules as needed during team members absences; monitors attendance. Review weekly time records of office team; monitor overtime. Maintain positive and professional attitude with all internal and external customers. The practice administrator makes sure that laws that guide health practice are adhered to at all times by regularly reviewing office policies Facilitate and provide specialized training as needed. Cross-trained in all areas of the office. Other duties as assigned. Knowledge: Knowledge of Electronic Health Record (E.H.R) Billing experience Knowledge of medical terminology. Knowledge of front office processes to include end-of-day procedures Knowledge of practice management systems functionalities and proper administration of information that should be captured and maintain in the system Knowledge of principles of employee development to ensure appropriate training and mentoring of team members. Knowledge of office technology, Microsoft office. Sufficient knowledge of policies and procedures to accurately answer questions from internal and external customers. Knowledge and understanding of patient confidentiality HIPAA guidelines. Skills: Skill in identifying problems, researching, and recommending solutions. Skill in developing and maintaining high level of quality care/quality assurance. Skill in exercising high degree of initiative, judgment, discretion, and decision making. Skill in establishing and maintaining effective working relationships with other employees, organizations, and the public. EDUCATION AND EXPERIENCE Associate's Degree from a College or university and three or more years of related experience; or equivalent combination of education and experience. Previous supervisory or team lead experience preferred. Computer Literate with exposure to billing and practice management systems, MIPS experience required. Job Type: Full-time Salary: $25.00 - $30.00 per hour Benefits: 401(k) Health insurance Paid time off Retirement plan Profit Sharing Schedule: 8 hour shift Monday to Friday Education: Associate (Preferred) Experience: Medical Office Management Experience: 2 years (Required) Work Location: In person

This position consults and works with the General and Department Managers at the dealership to identify operational opportunities and implement revenue generating and cost saving initiatives. If you are a proven leader, excellent trainer, and are confident in your ability to deliver results, this is the opportunity for you! Our Dealership Office Manager will be responsible for ensuring all store transactions are processed accurately and timely. To be successful in this position, you must be well-versed in all facets of accounting, cost control, collections, and margin expansion and financial controls. You must possess proven leadership and coaching abilities with a focus on communication and customer relations. • Bachelor's degree in Accounting, Business Administration, or commensurate experience • Two years of experience in an office/administrative management position • Solid working knowledge of accounting office functions, accounts receivable, accounts payable, financial statements, and collections • Excellent communication skills; both written and verbal • Ensure policies/procedures are followed • MUST have a can-do, positive, helpful, encouraging attitude!! Qualifications • Prior dealership Office Management experience a plus, but willing to train the right person • 3-5 years accounting experience • Strong willingness to adhere to established policies/procedures, and hold others accountable. • Proficient in typing and 10-key • Knowledgeable in Excel, Word, Outlook and ADP • Dynamic and technology-savvy

Job DescriptionBenefits/Perks Careers Advancement Opportunities Flexible Scheduling Competitive Compensation The Office Manager is highly organized and detail-oriented with strong multitasking skills. The Office Manager has the ability to prioritize tasks for the most efficient use of time while being able to keep deadlines. This position requires a high level of integrity, confidentiality, and maturity. Naturally driven to coach, mentor, and build strong working teams. Responsibilities Perform clerical, administrative, and secretarial responsibilities Coordinate staff activities to ensure maximum efficiency New hire orientation and paperwork Maintain a safe and secure working environment Design and implement filing systems Ensure filing systems are maintained and current Establish and monitor procedures for record-keeping Ensure security, integrity, and confidentiality of data Oversee adherence to office policies and procedures Analyze and monitor internal processes Implement procedural and policy changes to improve operational efficiency Prepare operational reports and schedules to ensure efficiency Coordinate schedules, appointments, and bookings Monitor and maintain office supplies inventory Review and approve office supply acquisitions Qualifications Excellent planning and organizational skills with strong attention to detail Must have the ability to multitask and prioritize Ability to prioritize multiple projects and adjust workload accordingly; time management critical Must possess the ability to delegate authority and responsibility Ability to maintain a high level of confidentiality Ability to act and operate independently to accomplish objectives and the ability to work within a team Exceptional problem-solving, analysis, and assessment with the ability to make good business decisions Excellent communication and interpersonal skills with the ability to foster effective working relationships High level of professionalism Highest level of integrity

Job Purpose: This position is responsible for building and maintaining a successful practice through communication to the team and managing goals and expectations. The Office Manager generates accountability, authority and responsibility with their team and provides support, communication, and guidance to increase the team's performance. This role may float between offices to provide coverage and may manage an office that is not fully staffed. Duties and Responsibilities: * Hire, train and manage performance of office team members. * Reside as the expert on basic job knowledge such as filing insurance claims, cash management, office software, insurance verification and insurance linkage. * Explain treatment plans and payment options to patients. * Review and train on Accounts Receivables (collection percentage). * Ensure daily deposits are completed on time with accuracy and maintain control of petty cash for the office. * Ensure office is secure at all times as assigned key holder. * Travel between offices as required to provide coverage when other office managers are unavailable or provide coverage in offices without a permanent provider. * Train on and review patient financing/credit (volume number and accuracy) with team. * Train team and ensure effective customer service skills via the telephone and in person. * Train and hold team accountable for building a productive office schedule. * Must meet and manage to minimum monthly performance goals as outlined by Regional Management. * Effective communication ensuring cooperation between the front office and back office (including reading and responding to email, filtering down newsletters, policy updates, correspondence, training, meeting and webinar information and appropriate data). * Respond to both general dentistry and specialty patients and patient complaints in a timely and professional manner. * Train staff or arrange training, as needed. * Assure timeliness and accuracy of paperwork. * Review and approve payroll (accuracy, control overtime) for office. * Oversight of supplies and inventory for the office and assure cost effectiveness. * Retention of staff and patients (turnover number). * Assure safety - workers compensation (reported timely and accurate and investigation post- accident is completed), ensure staff completes annual OSHA Blood borne pathogen training online in company's Learning Portal, assure MSDS sheets for each location are accurate and on site, track, exchange and review office radiation badges. * Complete Monthly Check List (completed and assurance all areas are up to date.) * Provide effective communication and act as liaison between corporate and office staff (changes, procedures, postings, etc.) * All other duties and responsibilities as assigned. Additional Responsibilities: * Positive attitude (motivation, team player). * Appearance (professional, clean, neat, meets company standards). * Knowledge of insurance processes. * Professionalism and leadership.

We are a top notch 21st century accounting firm specializing in corporate, partnership and personal tax returns and full service bookkeeping. We pride ourselves on giving clients personal treatment in a professional atmosphere. At LongwoodCPA, we are so much more than accountants. We serve as year-round partners -helping our clients make sense of their financial data in order to make sound, well-informed business decisions. We consider it our job to make sure our clients remain on a healthy financial path, we listen closely to their needs in order to understand both their organizational and financial goals. From there, we work to develop a customized, strategic plan to help them achieve financial security. By combining the knowledge, experience, and energy of our staff with our high-tech client delivery system, LongwoodCPA always delivers professional attention. Job Description ***ADMIN ASSISTANT FULL TIME WANTED*** Administrative Assistant full time wanted for busy tax and accounting firm in Longwood, Florida. Must have a cheerful attitude, be hard working and love detail work. Must know Word and Excel and be very computer savvy. We are expanding rapidly, and we are looking for someone that loves interacting with people along with administrative tasks like data entry, scanning and filing. We pride ourselves in delivering excellent service to our clients and we want someone that can help us do that. You are encouraged to look us up at LongwoodCPA.com for more info. _________________________________________________________________________________ Duties: Protect President's calendar from anything having to do daily administrative duties Maintains office operations by receiving and distributing communications; maintaining supplies and equipment; picking-up and delivering items; serving customers Maintains supplies; anticipating requirements; placing and expediting orders; verifying receipt; stocking items; delivering supplies to work stations Maintains equipment by troubleshooting failures and generally monitoring equipment operation Serves customers by answering questions and forwarding messages Recommends system revisions and implements new forms and procedures as necessary Answer phones and direct callers to the appropriate destination Scan documents Welcome on-site visitors in a friendly and professional manner; determines nature of business and announces visitors to appropriate personnel Sort and route incoming and outgoing mail to appropriate personnel Keep reception area neat and ready for visitors Process invoices for payment by firm Additional responsibilities as delegated by management To qualify for an interview, please include your resume and a letter explaining why you'd like this job. $12- $15/ hour, depending on experience and productivity, competitive benefit package Qualifications High School diploma , college a plus 2 + years prior experience as assistant in office setting Strong customer service and creative problem solving experience Proficient in Microsoft Office: Outlook, Word, Excel, Power Point, and Publisher Strong Verbal and Communication skills Ability to Multi-task, Prioritize needs and be Flexible with changing business in a team environment Willing to update job knowledge by participating in educational opportunities Must be experienced with computers and eager to learn new programs applicable to the job Additional Information Please only contact by email. Please answer the screening questions through the one on salary expectations only, thank you. All your information will be kept confidential according to EEO guidelines.