Office manager/administrative assistant jobs in Portland, OR

Stewart Mechanical is seeking qualified applicants to fill the position of Office and Accounting Manager. This job requires a talented individual with experience in Finance-book keeping, AP/AR, HR, and benefits. Work with ownership to develop budgets and operating goals Manage the companies finance operations while overseeing AP/AR and payroll Preparing financial statements Quarterly and year end preparation Working with all departments to ensure a seamless flow of pertinent information to and from accounting Supervise office staff on all required administrative duties Responsible for HR functions Work with Hiring managers to onboard new employees Maintain employee timelines, eligibilities, benefits Work closely with contracted benefit managers to ensure provided benefits are clearly understood Experience / abilities required: Accounting or book keeping Understanding of Job costing, estimates, WIP Software and programs like Computerease, Microsoft excel, word, outlook Willingness to learn and take classes if required Strong communication skills, organizational skills

RAYUS now offers DailyPay! Work today, get paid today! is $25.01-$36.16 based on direct and relevant experience. RAYUS Radiology is looking for a Administrative Manager to join our team. We are challenging the status quo by shining light on radiology and making it a critical first step in diagnosis and proper treatment. Come join us and shine brighter together! As a Administrative Manager, you will be responsible for the oversight of the day-to-day operations in one or more administrative areas, which may include front office registration, scheduling, medical records, and/or insurance. Responsible for the supervision of associates at one or more centers within a market. ESSENTIAL DUTIES AND RESPONSIBILITES: Fosters an environment where customer service is a priority by believing in and practicing The Experience Center Operations • Manages applicable administrative departments, including direct supervision of department leads • Assists Operations Manager with operational and growth initiatives, meetings with Senior Management, and budgeting • Implements strategic initiatives for the market • Assists with monitoring management reports to ensure associate productivity and quality of service on a regular basis • Monitors staffing levels and scheduling, including overtime, to ensure adherence to the budget • Assists in the maintenance of up-to-date and accurate database functions on all current and potential referring physicians • Coordinates patient relations, ensuring a high quality of patient service is delivered Staff Management • Manages overall staffing levels for adequate center coverage at all times • Prioritizes the job flow of administrative associates • Ensures comprehensive knowledge of company policies and procedures for administrative associates • Initiates and participates in staff performance evaluations, compensation and development of associates including performance improvement plans, disciplinary actions and/or terminations • Leads regular staff meetings and employee one-on-ones • Ensures the staff functions as a team • Acts as liaison between technologists and the patients waiting for exams, relays messages regarding scanner status and other clinic information • Creates and updates center's information manuals as needed • Participates in hiring and onboarding of administrative staff Registration, Medical Records, Scheduling & Insurance • Assists in greeting, checking-in patients scheduled for imaging services and payment processing as needed • Assists front office in answering phones, scheduling patient examinations and pre-certification of exams with patients' insurance company according to existing company policy as appropriate and applicable • Communicates with chief technologist(s) and radiologist(s) on scheduling matters (5%) Completes additional tasks and projects as assigned

AutoBidMaster is seeking to hire an Executive/Personal Assistant to provide administrative support to the CEO. This role combines executive-level responsibilities with personal assistance duties, ensuring the CEO's professional and personal schedules run smoothly. The ideal candidate thrives in a collaborative environment, manages multiple priorities with precision, and approaches every task - large or small - with dedication and discretion. Candidates should have exceptional communication skills, a commitment to achieving a high level of accuracy and attention to detail. An ideal team member will be able to work well independently but also be flexible enough to be directed at times. RESPONSIBILITIES WILL INCLUDE, AND NOT BE LIMITED TO: Manage the CEO's personal/professional calendar, prioritize meetings, and coordinate competing demands. Schedule and facilitate company conference calls, virtual meetings, and in-person appointments as needed. Organize and coordinate company/personal events and team-building activities. Arrange travel itineraries, including flights, hotels, car rentals, visas, and airport pickups. Manage documentation, prepare any other needed correspondence, meeting notes with action items (ex. Teams, SharePoint, etc.) Develop spreadsheets, reports, and visual data presentations. Serve as the gatekeeper for the CEO-field calls, coordinate meeting requests, and attend meetings when needed. Provide executive support to other executives, as directed by the CEO. Receive and manage incoming communication or memos, including mail, on behalf of CEO and his entities. This includes reviewing contents, determining level of importance, and summarizing or distributing contents when applicable. Maintain filing systems for personnel, update registrations, licenses, and other matters as needed. Assist with personal tasks and errands to keep daily life running smoothly Handle projects and assignments as the business and personal needs dictates. Provide ongoing updates on projects, assist with daily operations, and address ad hoc requests promptly. SKILLS, AND QUALIFICATIONS: Handle multiple projects simultaneously within established time constraints. Work both independently and collaboratively within a team. Ability to work with vendors in a professional manner. Strong work ethic, reliable, punctual, practical, efficient, and honest. Highly organized, meticulous, detail oriented. Excellent communication skills, highly responsive, fast at texting and typing on a computer. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and fluency with Microsoft Teams Capacity to handle tight deadlines and last-minute changes, adapt quickly while remaining flexible, and problem-solve without sacrificing detail. Demonstrated ability to anticipate needs, think critically, and offer proactive solutions. Vault-like ability to maintain confidentiality and be ultra-discreet. Excellent command of the English language, both written and spoken. Bilingual is a plus. Intent to stay in the position long-term. REQUIREMENTS: Bachelor's degree Minimum 5 years' related experience. Willingness to work occasionally nights and weekends, as needed. BENEFITS: Group Health plans Paid holidays Paid time off Bonus program 401k Dynamic and supportive company culture!

Welcome to ARO! Administrative Resource Options (ARO) is a leading international outsourcing firm specializing in office services management. We are a privately held, certified woman owned business and have a presence in 28 states nationwide as well as 4 provinces in Canada. Our services include copy/print, mail and package handling, reception, printer/copier fleet management, and office supply management. We offer a full complement of employee benefits including medical, dental, life and 401(k) with employer match. We also offer some unique benefits such as paid time off for charity work (Charity Leave) and Donate for Life organ donor recognition. We are celebrating our 25th year in business and planning for continued growth. ARO is not a temp or staffing agency. This is a Full Time opportunity Job Description • Basic mail service and or copy/print shop support • Expected to handle a variety of office services including reception and filing • Willing to move from site to site to provide coverage for employees who are out sick or have scheduled time off • Ability to adapt to varying office environments based upon our Customers business • Provide superior level of customer service to existing and prospective clients • Must be able to work full time, flexible shift dependent upon our Clients requirements • Provide assistance and/or solutions to client questions and problems • Regular and reliable attendance, punctuality and a flexible mind set are a must • Perform other related duties as assigned • Willingness to gain the business knowledge that will help lead to be promoted to a Site Lead/Manager as we continue to grow our business • This position requires travel to all sites within an assigned territory. ARO highly recommends that you have access to reliable transportation in order to meet the travel requirement of the job. Be aware that in some cases, ARO sites may be in locations not accessible by public transportation. If lack of transportation would prevent you from traveling to one or more sites for which you are responsible, please do not apply for this position. Qualifications Required Candidate Skills: Ability to multitask Working knowledge of email, excel and internet explorer Independent worker Impeccable customer service Ability to lift 50 lbs Must have reliable transportation Desirable Candidate Skills: Willing to obtain the skills required to be promoted to a site lead/manager as our business continues to grow Previous Management experience preferred, but is not mandatory Additional InformationCompany Overview Every day ARO earns the trust of a diverse and progressive body of clients who recognize our strong commitment to: Accessibility: At ARO we believe that true accessibility comes with engagement. We are constantly reaching out and traveling to client sites to make sure all bases are touched on. Our Engaged Communication Commitment backs our work ethic. Constant proactive communication and being readily available for clients and employees across the country is pivotal to our success. Results: With ARO your return on investment will not disappoint. As an employee owned company, our resources go into our employees rather than into sprawling campuses or other overhead expenses that may not directly benefit you. ARO's core business is and always has been on-site facilities management and its close monitoring through a comprehensive reporting structure. This assures you will experience palpable results in service quality as well as in ROI. Ask about our No Risk Guarantee! Objectivity: Many of our competitors are publicly held software or hardware manufacturers and/or distributors. They are quota-based and are held accountable to their investor's interests. At ARO our primary goal is customer service and relationships: we monitor clients' changing requirements and long-term vision to drive proactive and cooperative solutions. We engage our hardware, software and services partners proactively when a client needs it, not when a financial quarter is ending.

If you want to further your career with an incredible team centered dental office, then look no further! Our practice is seeking a top-notch, high energy Dental Office Manager to join our team. Our goal is to provide quality patient care and helping patients to enjoy their dental experience. That's where you come in! We need a manager who can: • Answer phones, schedule efficiently, and create and present treatment plans • Work with insurances and provide financial arrangements for increased case acceptance • Maintain a friendly, warm and clean environment for patients and their families • Lead, motivate and supervise the team • Assist in dental team development • Maintain office flow, punctuality and productivity We offer: • Competitive Pay • Paid Time Off (PTO) and Paid Holidays Please send your resume today for immediate review. We look forward to hearing from you!

Job DescriptionBenefits: 401(k) matching Bonus based on performance Dental insurance Health insurance Paid time off About Us North Tabor Dental is a patient-centered dental practice dedicated to providing high-quality care in a friendly, professional environment. We are seeking an experienced and motivated Dental Office Manager to lead our administrative team and support the smooth, efficient operation of our practice. Position Summary The Dental Office Manager oversees daily operations, ensures excellent patient experiences, manages staff schedules and performance, and supports the financial health of the practice. The ideal candidate is a strong communicator, organized, and experienced in dental or medical office management. Responsibilities Oversee front desk operations, scheduling, and patient flow Manage and mentor administrative staff; assist with hiring and training Ensure accurate patient billing, insurance verification, and claims processing Monitor key performance metrics and support practice growth goals Maintain compliance with HIPAA, OSHA, and other regulatory guidelines Handle patient concerns with professionalism and empathy Collaborate with the dentist(s) to optimize daily workflows Maintain office inventory and coordinate ordering of supplies Manage payroll and support financial reporting as needed Qualifications 23+ years of experience as a Dental Office Manager or similar healthcare leadership role Strong knowledge of dental terminology, procedures, and insurance systems Proficiency in Dentrix dental management software Excellent communication, leadership, and problem-solving skills Ability to multitask, prioritize, and maintain organization in a fast-paced environment High school diploma required; associate or bachelors degree preferred Benefits Competitive pay (based on experience) Health, dental, and/or vision benefits Paid time off and holidays Retirement plan options Opportunities for continuing education Supportive and team-oriented work environment

Job Type: Full-time, Monday-Friday 8:30am-5:00pm Salary: $65,000 per year with opportunity for advancement with tenure and performance. Candidates with backgrounds in restaurant or hospitality management are highly encouraged to apply. About Mindful Support Services We are a business to business support service for independent mental healthcare practitioners, which helps providers service a growing client base. We provide administrative and organizational services to simplify the processes of sourcing leads, marketing, billing and collecting payments from patients and insurers. We have grown to support over 2,000 mental healthcare providers since we opened in 2011. We have built the Mindful Therapy Group brand from the ground up with years of dedication to solving the complex processes of the healthcare landscape in innovative ways, creating a platform geared toward growth, and working to meet our mission of creating improved access to high quality mental healthcare. About the Role We are seeking an experienced team manager who shares our company values of authenticity, respect, perseverance, and collaboration. We cultivate a transparent and energetic culture and provide the necessary tools and support for you to succeed, both personally and professionally. If you're passionate about leadership and cultivating employees and want to become part of a supportive management team, this role is what you're looking for! The Office Manager is a critical role of the management team and will support in driving the growth of our service locations by supervising the performance of their assigned location(s), provider/client relations, staff, and facilities management. In addition to supervising the front desk team, you will also work with a cohort of mental health providers acting as an Account Manager and tracking the success of their private practices. This will include metrics meetings, offering productive feedback, and business coaching with each provider. Requirements Team Management Responsibilities: Lead the Provider Support Specialist Team to set goals, manage outcomes, and provide timely follow through for more complex tasks. Coach the PSS team on how to deliver excellent customer service over the phone, in person, and via email to clients and providers by responding to all client and provider inquiries and needs in a timely manner. Handle escalated provider and client complaints as needed and provide guidance and direction to PSS team for follow up. Oversee PSS training and growth with the goal of developing leaders that can go on to thrive in a variety of departments and career paths. Provider Cohort Responsibilities: Develop a relationship with individual providers while working to understand their motivation and goals. Make meaningful touchpoints with providers on a monthly basis based on their communication preferences. Track touchpoints including phone calls, emails, surveys, forms, or other tools utilized for provider engagement by logging each interaction in the CRM. Identify areas of opportunity for improving providers' various areas of success and enroll them in relevant seminars, group trainings, or online courses depending on availability and relevance. Qualifications/Experience: Bachelor's degree or equivalent experience At least 2 years of fast-paced management experience (restaurants, retail, healthcare, etc.) Ability to communicate professionally, clearly, and effectively with management, staff, and clients Experience supervising, training and mentoring staff Willingness to step into difficult conversations with clients, providers, and staff Flexibility and learner mindset Background check required Benefits Compensation and Benefits 75% coverage of Health, Dental & Vision benefits plan 401(k) savings plan with employer matching upon eligibility 8 paid holidays a year 15 PTO days accrued in first year Professional and career development opportunities Compensation evaluated consistently and opportunities for growth We are an equal opportunity employer with a progressive workplace based on teamwork, integrity, and customer service. We are committed to cultivating the long-term professional potential of our team. Applicants from all fields are encouraged to apply. Background check required. Come join a strong team making an impact in the service world of mental health! It is a conflict of interest for an employee of Mindful Support Services to be a current client of Mindful Therapy Group. We request that individuals who are receiving clinical services at Mindful Therapy Group wait until their care is discontinued before beginning employment. Job Type: Full-time, Monday-Friday 8:30am-5:00pm Salary: $65,000 per year with opportunity for advancement with tenure and performance. Candidates with backgrounds in restaurant or hospitality management are highly encouraged to apply.

Agility Robotics is a pioneer. Our robot, Digit, is the first to be sold into workplaces across the globe. Our team is differentiated by its expertise in imagining, engineering, and delivering robots with advanced mobility, dexterity, intelligence, and efficiency -- robots specifically designed to work alongside people, in spaces built for people. Every day, we break through engineering challenges and invent new solutions and capabilities that will one day make robots commonplace and approachable. This work is our passion and our responsibility: our mission is to make businesses more productive and people's lives more fulfilling. About the Work: As site Office Manager, you'll be tasked with several office duties which have a direct impact on our employee and guest experience. This includes: Greeting and assisting employees, visitors, and vendors Answering phone calls and promptly responding to voicemails Accurately processing/distributing incoming and outgoing mail and packages Providing support with conference room scheduling, setup and coordination Planning, ordering and stocking office supplies, snacks, food, and drinks for office/break areas. Coordinate and manage on-site employee lunches and company events, including ordering, setting up, serving, and cleanup Directly assisting new employees onboarding, including answering questions, desk setup, and assisting with the overall first day experience Providing support for management, staff and office administrators as needed Maintain and update staff seating chart Ensuring documents are appropriately managed (e.g.: stored, scanned, shredded, etc.) Manage and maintain badge access system, including creating badges Manage and maintain security camera system and vendor relationship Manage and maintain building entrance systems Manage janitorial staff ensuring janitorial contracts are being fulfilled, follow up and resolve any issues Ensuring office and kitchen equipment are maintained or repaired if needed Promptly report facility or safety concerns to management Drive to other local sites when need arises About You: High school diploma or certificate required, associate's degree strongly preferred Highly customer-oriented, possessing a positive and helpful attitude to all employees Demonstrates consistent dependability, punctuality and follow-through Self-starter, and ability to work independently and collaborate well with others Strong level of computer literacy and experience using Google Suite or MS 365 Exhibit strong positive written and verbal communication skills Ability to be flexible and adaptable within a dynamic environment Exhibit a high level of personal integrity, judgment, and discretion Good critical thinking and problem-solving skills Able to lift to 30lbs safely Have valid driver's license and transportation Preferred: Previous experience as an Office Manager or lead role in an office environment with 100 or more staff Experience with budgeting and asset tracking Purchasing and managing outside services and contractors Event planning experience Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job as this is subject to change at any time with or without notice. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give such instructions or assignments. Work Environment & Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be provided to enable individuals with disabilities to perform the functions. While performing the duties of this job, the employee routinely is required to sit; talk and hear; use hands to touch, feel, handle, push/pull and move objects; see details of objects that are less than a few feet away; see differences between colors, shades, and brightness. The employee is occasionally required to stand, walk and move around the office; stoop, kneel, crouch, twist, crawl, reach, and stretch. Full-time Employees are eligible for Benefits: 401(k) Plan: Includes a 6% company match. Equity: Company stock options. Insurance Coverage: 100% company-paid medical, dental, vision, and short/long-term disability insurance for employees. Benefit Start Date: Eligible for benefits on your first day of employment. Well-Being Support: Employee Assistance Program (EAP). Time Off: Exempt Employees: Flexible, unlimited PTO and 10 company holidays, including a winter shutdown. Non-Exempt Employees: 10 vacation days, paid sick leave, and 10 company holidays, including a winter shutdown, annually. On-Site Perks: Catered lunches four times a week and a variety of healthy snacks and refreshments at our Salem and Pittsburgh locations. Parental Leave: Generous paid parental leave programs. Work Environment: A culture that supports flexible work arrangements. Growth Opportunities: Professional development and tuition reimbursement programs. Relocation Assistance: Provided for eligible roles. All of our roles are U.S.-based. Applicants must have current authorization to work in the United States. Agility Robotics is committed to a work environment in which all individuals are treated with respect and dignity. Each individual has the right to work in a professional atmosphere that promotes equal employment opportunities and prohibits unlawful discriminatory practices, including harassment. Therefore, it is the policy of Agility Robotics to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, national origin, genetic information, or any other characteristic protected by law. Agility Robotics prohibits any such discrimination or harassment. Agility Robotics does not accept unsolicited referrals from third-party recruiting agencies. We prioritize direct applicants and encourage all qualified candidates to apply directly through our careers page. If you are represented by a third party, your application may not be considered. To ensure full consideration, please apply directly. Apply Now: ***************************

Full-time Description Join a team with the unique opportunity to provide exceptional comprehensive care in aJoin our dynamic team and seize the unique opportunity to provide exceptional comprehensive care in a state-of-the-art private practice. Now is the time to elevate your career by becoming the face of a growing practice, collaborating with leading dental providers, and advancing your career within a global organization. Office Hours: Monday through Friday: 8:00 AM - 5:00 PM Saturdays: 8:00 AM - 4:00 PM Responsibilities: Foster a positive, growth-minded office environment that encourages teamwork and enhances team member retention. Align the clinic with company culture, values, standards, and operational practices. Develop team members through active leadership, comprehensive training, counseling, and coaching. Drive year-over-year revenue growth while managing expenses to meet monthly goals and budget requirements. Utilize analytics to identify opportunities for improvement and address low performance with actionable solutions. Investigate and resolve staff and patient concerns with timely and effective conflict resolution. Gain proficiency in people-related functions including hiring, onboarding, retention, performance evaluation, compensation, and separation processes. Report weekly to the Area Manager on practice metrics, accomplishments, goals, and improvement plans. Ensure compliance with all policies and regulations set forth by relevant agencies. Maintain a professional appearance and demeanor in accordance with company policies. Uphold good housekeeping standards throughout the practice. Requirements Requirements: Minimum of 2 years of experience in dental office management. Excellent interpersonal, verbal, and written communication skills. Ability to exercise diplomacy, discretion, sound judgment, leadership, and flexibility in various situations while maintaining confidentiality. Strong organizational and time management skills. Proficient in Windows Operating System and Microsoft Suite; dental software experience is required. Must have or be willing to obtain a Real ID prior to gaining access. Successful completion of background check (including criminal record check) and urinalysis. Benefits For Full Time Staff: Competitive Compensation Generous Paid Time Off Paid Holidays Medical, Vision, and Dental benefits. Health Savings Account, Life Insurance, Long Term Disability, and Short-Term Disability. 401k with matching program after one year of service. Access to all Army and Air Force Exchange Services (AAFES) facilities and services. With over three decades of experience, we are a trusted industry leader. Our experienced team of clinicians and logistics professionals are dedicated, and strive to do the right thing for our partners and their members every time. Because of this commitment, we've set a new standard of care delivery through our fixed-clinic, mobile treatment center, telemedicine, and portable deployment models. Join our team, and become a part of a bridge for better health. ________________________________________ If you are made a conditional offer of employment, you will be required to undergo background check (including criminal record check) and drug screening. We use E-Verify in our hiring process. DOCS Health is committed to ensuring equal employment opportunity. All employment decisions, policies, and practices are in accordance with applicable federal, state, and local anti-discrimination laws. DOCS Health will not engage in or tolerate unlawful discrimination (including any form of unlawful harassment) on account of a person's sex (including pregnancy), age, race, color, religion, national origin, ancestry, citizenship, physical or mental disability, sexual orientation, gender nonconformity, status as a transgender individual, gender identity, genetic information, marital status, family responsibility, armed services, or any other status protected by law.

JOB SUMMARY: The Education Director is responsible for the management of all OTLA education and events, office management and reception. They assist the Executive Director and other team members as needed. They are also responsible for database organization and tracking. This is a full-time, in-person position. Our office is in downtown Portland. Salary range: $40 - $50,000 BOE We offer a robust benefits package including potential for merit-based bonuses, health care, vision, dental, paid time off and a generous pension fund. Our conference room is fully stocked with an assortment of candies, snacks, sodas, and coffee to make sure you make use of your dental and health insurance! OTLA's dedication to promoting diversity, multiculturalism, and inclusion is clearly reflected in all our work. We are fully focused on equality and believe deeply in diversity of race, gender, sexual orientation, religion, ethnicity, national origin and all the other fascinating characteristics that make us different. Candidates from underrepresented communities are strongly encouraged to apply. SUPERVISOR: Executive Director MANAGES: Education committee, convention planning committee, summer intern(s), section meetings, phones and reception, office organization and management. IDEAL QUALITIES: A resourceful learner and problem solver who is calm in new situations and who displays initiative and a willingness to work independently and with a team. IDEAL EXPERIENCE: An early-career or career-changing professional with experience in an office setting working with others as well as independently. Individuals with any of the following experience are especially encouraged to apply: office coordination, management, customer service, reception, nonprofits, unions, community or volunteer organizing, event planning, professional associations, politics or legislative. Having access to a vehicle is a plus. Required skills and experience: * Be a self-starter, problem-solver with a good work ethic * Team player * Confidence * Attention to detail and ability to multi-task * Good verbal and written communication skills * Excellent customer-service skills * Strong computer skills with the ability to learn what you don't already know---our database, Microsoft Office suite, Adobe programs, Canva, etc. * Love of spreadsheets is applauded * Occasional availability evenings and weekends * Timely and responsible Resume and cover letter required to apply. ABOUT OTLA: For over 70 years, OTLA and its attorney and legal professional members have advocated for the rights of Oregonians by promoting safer products, workers' rights, civil rights, access to quality health care, safeguarding the environment and eliminating discrimination in the workplace. The members of the Oregon Trial Lawyers Association are civil plaintiff's attorneys working to make sure any person who is injured by the misconduct and negligence of others can get justice in the courtroom, even when taking on the most powerful interests. Listing Type On-Site Categories Clerical/Administrative | Customer Service | Event Planning | Nonprofit | Office | Operations Position Type Full Time Experience Level Mid Level Employer Type Direct Employer Salary Min 40000 Salary Max 50000 Salary Type /yr.

Full-time Description Initial Review of Applications Will Begin January 5, 2025 Status: Full-time Hours: 40 hours per week Schedule: Monday - Thursday 8:30 am - 5:30 pm Company Sponsored Time: We participate in a 4-day, 32-hour work week, and YWCA will provide this role 8 hours of Company Sponsored Time for you to use on Fridays to maintain work-life balance while maintaining pay at 40 hours a week. Pay Range: $ 26.52 per hour + $1.00 Bilingual Differential Mission: We've identified the day-to-day responsibilities linked to each position. In addition to the position specific responsibilities provided below, each YWCA Clark County employee must share responsibility for upholding and modeling the organization's core value on a daily basis. Assure that participants, staff, volunteers and community partners are treated with respect and dignity regardless of race, ethnic background, gender or socioeconomic background. Gain approval for, track, and engage in activities that meet the organization's 1% for Social Change requirement. Think through the lens of racial equity and its intersections with poverty. Use the core principles of anti-racism and grounding those principles in all daily tasks Incorporate the YWCA's commitment to social justice by understanding how racism, sexism, classism and other oppressions intersect and are embedded in institutions. Seek opportunities for continued learning about racial, gender and class equity. General and HR Administration Deescalate situations as they arise and provide advocacy as needed Reserve meeting rooms for staff and community partners as needed. Maintain proper opening and locking procedures for the office. Ensure the common areas are stocked and out-of-stock supplies are promptly ordered. Respond to all incoming calls on a multi-line phone system in a manner that is both professional and welcoming. Ensure that all forms / brochures are stocked and readily available at front desk. Process cash/checks received according to procedure to ensure proper audit controls Prepare outgoing mail for the postal service and other carriers. Assist with clerical duties including faxing, copying, scanning, filing, sorting, etc. as needed Creating and maintaining staff phones with mobile phone vendor Receive, sort and distribute incoming mail, faxes, and UPS and FedEx deliveries. Assisting with collection and filing of documents for HR Office Developing “How To” Guides for staff Provide administrative support to projects throughout year in partnership with Executive Assistant Unless an accommodation is requested and granted, this position requires the ability to sit or stand for long periods of time and the ability to lift up to 20 pounds. Facilities Administration Communicate with vendors for maintenance visits, repairs and supplies. Process approved supply orders and ordering, stocking of custodial supplies. Order, stock and maintain inventory of facility supplies. Verify orders for accuracy and completeness. Inputting documents for fire code inspections - hot water heaters, etc. Generate and maintain daily, weekly, monthly, and annual maintenance calendar Receive facilities request and distribute to facilities manager . Requirements Requirements for Role: There is a strong social justice component to all positions within YWCA Clark County, requiring critical thinking through the lens of racism and intersections with poverty. Knowing the core principles of anti-racism and grounding those principles in everyday work are required job skills and core values Related education: High school diploma or GED. Related experience: At least six months of experience in a receptionist or customer service oriented role that involves email communication, managing a multi-line phone system, and fax machines. Ability to provide superior service: use active listening skills during initial and subsequent face-to-face conversation with participants, staff, and community partners to ensure all relevant questions and concerns are properly addressed or routed to the correct person. Ability to maintain strong boundaries: maintain strong personal/professional boundaries at all time to make sure that work is spent supporting the participants and furthering the mission of the program and organization. Ability to adapt: the only constant is change - expecting and being open to change is a critical part of this position and is a necessary component of being in a service oriented field. Strong problem solving skills: resourceful and able to resolve challenges while knowing when it's time to stop and ask questions or seek additional guidance. Strong technological skills: effectively use common software programs (like MS Office, Excel, and PowerPoint) to fulfill position related expectations. Extensive knowledge of Excel. Strong history of dependability: arrive on time at work every day; promptly communicate with your supervisor about any last minute schedule changes due to illness and provide at least a months' notice before scheduling any vacation or prolonged personal time off. Strong soft-skills: with little to no prompting, adapt work and communication style to mitigate and/or de-escalate crisis, and to best support our participants, staff, and community partners. Don't meet every single requirement after reading through this post? You may be just the right candidate for the role or future roles, and please know we value lived experience! Studies have shown that due to white supremacy culture, systemically oppressed communities are less likely to apply to jobs unless they meet every single qualification. YWCA Clark County is dedicated to building a diverse, inclusive, and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyways. Salary Description $26.52 per hour + $1.00 Bilingual Diff

Medi\-Weightloss, the premier medical weight loss brand, is coming to the Portland metro area. Our clinics deliver evidence\-based care with a compassionate, patient\-first approach. Backed by the proven success of Medi\-Weightloss-with over 9.5 million pounds lost nationwide since 2006-we're building a network of high\-impact wellness clinics throughout the region. Our mission: transform lives by helping people achieve and sustain meaningful weight loss. We are seeking an experienced, organized, and people\-centric Office Manager to oversee the day\-to\-day operations of our Beaverton clinic. This position combines operational excellence with a seamless patient experience, ensuring smooth daily workflows, efficient administrative systems, and a welcoming environment for staff and patients alike. You'll partner closely with our Director of Operations and clinical leadership team to uphold our high standards in patient service, staff development, and financial performance. This is a fast\-paced, people\-focused role that combines logistical skill, diligent attention to detail, and a commitment to service and excellence. If you have a leadership background, administrative experience in the medical field, or are just looking for a professional change, please apply today for immediate consideration. Why Join: Mission\-Driven Impact: Help patients achieve better health through structured, medically supervised weight loss Start\-Up Energy, Proven Platform: Work in a growth\-minded environment with the backing of a national leader in weight loss Professional Development: Stay on the leading edge of obesity medicine and preventive care Primary Job Responsibilities: Oversee all daily clinic operations, including scheduling, cash handling, inventory management, and facility upkeep Ensure consistent adherence to company policies, compliance standards, and operational procedures Manage EMR scheduling, reports, and documentation accuracy Monitor and maintain product and supplement inventory; order supplies per established PAR levels Handle patient registration, insurance verification, billing submissions, and revenue cycle tasks in coordination with our billing partners Recruit, onboard, and train front office and support staff in accordance with company standards Foster a positive, team\-oriented culture focused on accountability, learning, and patient care excellence Conduct regular staff meetings and provide ongoing coaching and performance feedback Manage staff schedules and ensure appropriate coverage during clinic hours Support patient experience excellence-ensuring every visit feels personalized, professional, and efficient Participate in local marketing and community outreach initiatives to promote clinic visibility and patient acquisition Champion the Medi\-Weightloss brand by modeling service, integrity, and enthusiasm Job Qualifications: Minimum of one year of management or leadership experience in a healthcare, wellness, or service\-oriented environment required Exceptional organizational, communication, and customer service skills are critical for success Proficiency with Microsoft Office Suite and EMR systems required Experience with QuickBooks or basic financial reporting required Bachelor's degree in business, Healthcare Administration, or related field preferred Experience with insurance verification, billing, or claims processing preferred Background in weight management, aesthetics, or medical office operations a plus Ability to work Saturdays What We Offer: Competitive compensation based on experience Full\-time, salaried position ($55k\-$65k annually) As the clinic grows, we plan to introduce a performance\-based incentive structure Medical Benefits Paid time off and professional development opportunities "}}],"is Mobile":false,"iframe":"true","job Type":"Full time","apply Name":"Apply Now","zsoid":"28839101","FontFamily":"Verdana, Geneva, sans\-serif","job OtherDetails":[{"field Label":"Job Opening ID","uitype":111,"value":"1507"},{"field Label":"Client Name","uitype":4,"value":"Medi\-Weightloss Beaverton"},{"field Label":"Location","uitype":1,"value":"4655 SW Griffith Dr. Suite 120 Beaverton, OR 97005"},{"field Label":"Industry","uitype":2,"value":"Health and Wellness"},{"field Label":"Salary","uitype":1,"value":"$55k\-$65k annually"},{"field Label":"Work Experience","uitype":2,"value":"1+ years"},{"field Label":"City","uitype":1,"value":"Beaverton"},{"field Label":"State\/Province","uitype":1,"value":"Oregon"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"97005"}],"header Name":"Medi\-Weightloss Clinic Hiring Full\-Time Office Manager","widget Id":"**********00045117","is JobBoard":"false","user Id":"**********00040483","attach Arr":[],"custom Template":"3","is CandidateLoginEnabled":true,"job Id":"**********55184368","FontSize":"12","google IndexUrl":"https:\/\/investmenthr.zohorecruit.com\/recruit\/ViewJob.na?digest=kv1T5CA.DRQcelw5zD4OXpy2XwapX9qC2bk7xGk8EqA\-&embedsource=Google","location":"Beaverton","embedsource":"CareerSite"}

About Us Potelco, Inc., a subsidiary of Quanta Services, Inc. (NYSE: PWR), was founded in 1965. We specialize in engineering, procurement, and construction (EPC) services, which include designing, estimating, material acquisition, project management, construction, emergency power restoration, system maintenance, and similar services. Our expertise is in power, transmission, distribution, and substation projects. We are a leading full-service provider of power infrastructure, construction, and support services in utility and energy contracting throughout the Pacific Northwest and neighboring states. We are proud to be working with some of the region's largest energy companies as we continue to modernize their electric systems, move towards de-carbonization, and maintain thousands of miles of overhead and underground lines serving millions of residential and commercial customers. We uphold high safety, productivity, and reliability standards as we work with our customers to provide both current and strategic, forward-thinking energy infrastructure, delivery, and solutions. About this Role If you enjoy working with a great group of professionals, thrive in a fast-paced environment, and like keeping things organized and running smoothly, then we have a role for you! Potelco, Inc. is looking for an Office Manager to join the team in Hubbard, OR. The Office Manager will oversee day-to-day office operations, provide support to project managers and staff, and ensure that our office runs efficiently. This role is critical in coordinating administrative tasks, supporting cost coding and expense processes, and maintaining a professional, well-supplied work environment. The pay for this role is $33-$42/hour, depending on qualifications What You'll Do Administrative Support · Perform general office administrative duties, including scheduling meetings, managing conference rooms, and organizing office files. · Assist with preparing, coding, and tracking expenses and invoices. · Coordinate expense approvals and route documentation as needed. · Maintain office supply inventory, ensuring supplies are stocked and available. Project & Team Support · Provide day-to-day support to project managers with administrative tasks, documentation, and coordination. · Assist with cost coding for projects and ensure proper documentation is maintained. · Support internal communication by organizing schedules, meetings, and office correspondence. Office Operations · Serve as the point of contact for office needs, including vendors and service providers. · Maintain an organized, efficient, and professional office environment. · Ensure office equipment and systems are functional and coordinate maintenance as needed. · Support onboarding of new employees with office-related needs. Other Duties · Support leadership and staff with ad hoc projects and reporting. · Perform all other duties as assigned. What You'll Bring Minimum Qualifications · 5+ years of experience in office administration, office management, or related role. · Strong organizational skills and ability to manage multiple priorities. · Proficiency in Microsoft Office Suite (Word, Excel, Outlook). · Strong attention to detail with excellent follow-through. · Effective written and verbal communication skills. · Ability to work independently and as part of a team in a fast-paced environment. Preferred Qualifications · Experience in construction, utilities, or related industries. · Familiarity with cost coding or accounting processes. · Prior experience supporting project managers or operations teams. What You'll Get · 401(k) · 401(k) matching · Dental insurance · Flexible spending account · Health insurance · Life insurance · Paid time off · Vision insurance · Eligible for a discretionary bonus Equal Opportunity Employer All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.

Job DescriptionMolly Maid is in search of an Office Manager to join our growing business. Applicants must have a clean background check and driving record, excellent customer service skills, and exceptional written and verbal communication. Spanish/ English fluency is preferred but not mandatory.Position Expectations- Office hours 7:30am - 5:00 pm Monday through Friday with 1 hour lunch. Maintain professional appearance and demeanor in approved Molly Maid uniform. Abide by all rules, regulations and policies contained in the employee handbook, safety manual and employment agreement. Maintain a positive, respectful, and professional attitude at all times. Provide excellent customer service. Exhibit responsible actions with company property. Promote sales to increase company revenue. Office Duties- Cooperate with Operations Manager and perform duties assigned. Answer phones when in office using lead management scripting program. Schedule cleanings and in home estimates. Coach and train new and existing employees. Prepare safety meetings beginning of each month. Monitor company equipment and vehicles including maintenance needs, cleanliness and appearance. Field Duties- Perform in home estimates. Perform quality checks in customer homes to ensure that cleaning is complete, meets Molly Maid quality standards and meets customers' expectations. Ensure that all employees conduct themselves professionally. Manage customer retention and employee relations. Train and coach new employees in proper cleaning procedures. Manage customer complaints from initial reporting until customer is satisfied. Compensation/Benefits- Average salary $32,000-$38,000 per year Paid weekly Simple IRA with matching benefits Paid vacation Sick pay plan We do not offer medical insurance Job Type: Full-time Salary: $32,000-$38,000 /year Application QuestionsYou have requested that Indeed ask candidates the following questions: How many years of Customer Service experience do you have? How many years of Management experience do you have? How many years of Sales experience do you have? How many years of Training experience do you have? Have you completed the following level of education: High school or equivalent? Are you in Vancouver, WA 98661? Do you have the following license or certification: Driver's License? Are you authorized to work in the following country: United States? Are you willing to undergo a background check, in accordance with local law/regulations? Compensation: $32,000.00 - $38,000.00 per year When you put on a Molly Maid uniform, you become part of a family-a team of people committed to excellent customer service and passionate about giving families the joy of a cleaned home and the relief from needing to do it themselves. Working for our franchise owners means they'll take care of you the way they take care of their own family and friends. Because Molly Maid is not just a company that focuses on expertly cleaning homes, it's a company that focuses on people, and creating a work culture of respect, integrity, and fun is just as important as serving our customers. *All independently owned and operated franchised businesses operate under the service brands' marks, trademarks, trade names, logos, emblems, slogans, or other indicia of origin in connection with the Molly Maid franchise system within a specified geographical area. Only the independently owned and operated franchised business shall have any interaction with or authority for its business and make all employment related decisions related to its franchised business.

Acumed LLC As a part of the global industrial organization Marmon Holdings-which is backed by Berkshire Hathaway-you'll be doing things that matter, leading at every level, and winning a better way. We're committed to making a positive impact on the world, providing you with diverse learning and working opportunities, and fostering a culture where everyone's empowered to be their best. Job Scope The Office Manager is responsible for ensuring the smooth and efficient daily operations of Acumed's headquarters offices. This role oversees office facilities, supplies, vendors, mail, catering, and front desk operations, while also providing executive support to assigned leaders. The Office Manager serves as the central point of contact for guests and visitors, vendors, creating a professional and welcoming office environment that supports productivity and collaboration. Responsibilities Office Management * Oversee daily office operations to ensure a professional, efficient and welcoming work environment. * Serve as the primary point of contact for employees' office-related needs and ensure requests are handled efficiently. Includes handling of supplies, mail distribution, catering orders, shipping, and vendor coordination. * Partner with the Receptionist to ensure a positive guest and new hire experience, consistent phone coverage, coordination of general office scheduling (conference rooms, on-site meetings, and events), and meeting hospitality. * Partner with Facilities Manager on space needs but focus on office workflow and employee experience. * Maintain office policies and procedures; suggest improvements as needed. Executive & Team Support * Support executive meetings with agendas, materials, minutes, and follow-up. * Assist in drafting and editing reports, and presentations. * Coordinate occasional travel arrangements. * Maintain confidential records, including contracts and executive-level files. * Assist in coordinating anchor meetings and executive offsites, meeting logistics and materials. * Handle Confidential and sensitive information with discretion. Finance & Vendor Oversight * Process vendor invoices, track office supply expenses, and ensure proper cost coding. * Support budget tracking for office-related expenses. * Liaise with catering, office supply, and service vendors to ensure quality and cost control. Collaboration & Special Projects * Work closely with the other Office Manager to ensure consistent office standards across HQ sites. * Assist in planning and coordinating company events, offsites, and employee engagement programs. * Provide project coordination support for executive-led initiatives. Qualifications * High school diploma required; bachelor's degree in business administration, communications, or related field strongly preferred. * 7+ years of experience in office management, senior administrative support, or related role, ideally supporting senior executives. * Demonstrated ability to manage confidential and sensitive information with the highest degree of discretion. * Exceptional organizational and time management skills, with the ability to prioritize competing demands and anticipate executive needs. * Strong written and verbal communication skills, including drafting professional correspondence, reports, and presentations. * Proven track record of executive-level calendar and meeting management (agendas, logistics, minutes, follow-ups). * Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Publisher) and comfort with expense systems, scheduling tools, and virtual meeting platforms. * Experience managing vendors, office budgets, and purchase orders; ability to track and report on expenses accurately. * High degree of professionalism and executive presence, with the ability to represent the office and leadership team effectively to internal and external stakeholders. * Ability to remain calm, adaptable, and solution-oriented in a fast-paced, dynamic environment with frequent interruptions and shifting priorities. * Proven ability to work independently and collaboratively, exercising judgment and initiative in day-to-day operations. Following receipt of a conditional offer of employment, candidates will be required to complete additional job-related screening processes as permitted or required by applicable law. We are an equal opportunity employer, and all applicants will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to ******************, and please be sure to include the title and the location of the position for which you are applying.

Nestucca Valley District Office Manager JobID: 3327 Nestucca Valley School District/Nestucca SD - Classified Employee Date Available: ASAP Additional Information: Show/Hide HB3187 NOTICE: NVSD complies with HB 3187. Prior to completing an initial interview, NVSD does not request or require disclosure of the applicant's age or date of birth or when the applicant attended or graduated from any educational institution, except when such information is required to: (A) Affirm that the applicant meets bona fide occupational qualifications; or (B) Comply with any provision of federal, state or local law, rule or regulation. To these ends we ask that applicants do not provide such information as part of their application or attached materials. Position Title: District Office Manager Location: Nestucca K8 Reports To: Building Administrator FLSA Status: Nonexempt FTE & Salary: 1.0 FTE Salary Schedule: Classified Salary Schedule Row: Office Manager ($19.93-$23.69 per hour, D.O.E.) Contract Days: 220 GENERAL DESCRIPTION: The District Office Manager performs a variety of secretarial, bookkeeping and administrative duties, which require a broad knowledge of both secretarial and clerical practices and procedures. The District Office Manager provides administrative support to the Superintendent, and supports district office staff in district operations. QUALIFICATIONS: Knowledge, Skills, Abilities Required: * A minimum of a high school diploma or equivalent. * Secretarial experience, including office management, administration and record keeping. * Knowledge of general operation of a school district and the administrative assistant duties. * Ability to interact in a positive and professional manner with students, staff, parents, community members, contractors, consultants and trades people, while demonstrating sensitivity to cultural, ethnic, gender and religious diversity. * Ability to exercise confidentiality, diplomacy, and independent judgement. * Keyboard and Word processing with speed and accuracy. * General accounting skills. * Knowledge or ability to learn about first-aid procedures and proper methods of dispensing medications. * Excellent organizational and time management skills with the ability to accomplish multiple complex assignments under short timelines and with multiple interruptions. * Ability to remain calm and supportive when dealing with difficult people or emergencies. * Ability to take initiative and work independently, prioritizing tasks to meet deadlines while maintaining accuracy and attention to detail. * Ability to quickly learn frequently used software and online programs used in the performance of job responsibilities, such as student records, personnel records, accounting, and purchasing. ESSENTIAL FUNCTIONS: Performs some or all of the following tasks. Other duties may be assigned. * Provides administrative assistance to the Superintendent; managing their calendar, responding to communication as appropriate and providing operational day-to-day support on their behalf. * Manages the district office, phone, email account, conference room calendar, office supply inventory and district mail run. * Supports the district office staff with administrative and confidential work in District Operations, Human Resources, and the Business Office. * Composes, edits and prepares technical and complex documents, correspondence, special reports and material of a confidential nature. * Human Resources document management support. * Food Service meal count document support and site monitoring tracking. * Oversee maintenance and compliance of District Emergency Handbook and procedures. * Serve as point of contact for inter-district transfer student applications and tracking. * Reconcile Superintendent credit card. * Packing slip input support. * Manage the credit card check out sheet * Manage and book district staff travel arrangements. * Process volunteer and coach background checks ensuring approved volunteer list is up to date. * Acts as initial responder to building level First Aid emergencies and coordinates with other staff to ensure proper steps are taken to ensure the health and safety of injured party; including administering first aid, calls to 911, coordinating with emergency responders, and/or providing medications as appropriate. * Serves as primary contact and liaison between the district staff and students, teachers, parents, staff, district, and community. Answers district phone line and greets/welcomes visitors to the K8/NVSD District office. * Processes facility use requests and manage facility calendar. * Stores district injury and DHS reporting documentation. * Plans, coordinates and executes school-wide staff appreciation events, and procures supplies and catering as needed for professional development. * Successfully uses software and online programs to monitor and maintain essential records regarding students, personnel, accounting, work orders and other areas as required. TERMS OF EMPLOYMENT: Salary and work year to be according to the current negotiated contract. EVALUATION: Performance of this job will be evaluated in accordance with provisions of Board policy. WORKPLACE EXPECTATIONS: * Establish and maintain a positive and respectful working relationship with students, staff, administration, parents/guardians and community members. * Work collaboratively and communicate effectively with staff and customers at all organizational levels (listening to others without interrupting, keeping emotions under control, remaining open to others' ideas and focusing on solving conflicts). * Maintain a high level of ethical behavior and confidentiality of information about participants, families and staff. * Maintain dependable and consistent attendance and punctuality. * Follow all laws, District policies, rules, regulations, memos, announcements and reasonable requests by proper authority PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * The employee is regularly required to talk or hear * The employee is frequently required to stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms, climb up and down step stool, bend under the desks, twist from the waist, and stoop, kneel, crouch, or crawl * Possible moderate to high noise level. * Frequent and prolonged talking/listening in conversations/meetings. * Requires accurate perceiving of sound, near and far vision, depth perception. * Requires handling and working with a variety of materials and objects. * Work may occasionally involve lifting/carrying objects weighing up to 30 pounds. * Possible exposure to bodily fluids due to student injury or illness. Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time, as it deems advisable. Nestucca Valley School District recognizes the diversity and worth of all individuals and groups. It is the policy of NVSD that there will be no discrimination or harassment of individuals or groups based on race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, marital status, age, veterans status, genetic information or disability in any educational programs, activities, or employment. Reasonable accommodations for the application and interview process will be provided upon request and as required in accordance with the Americans with Disabilities Act of 1990. Individuals with disabilities may contact the Human Resources Officer at ************ x403 for additional information or assistance. Speech/Hearing impaired persons may contact the district for assistance through the Oregon telecommunications Relay Service at **************.

Welcome to ARO! Administrative Resource Options (ARO) is a leading international outsourcing firm specializing in office services management. We are a privately held, certified woman owned business and have a presence in 28 states nationwide as well as 4 provinces in Canada. Our services include copy/print, mail and package handling, reception, printer/copier fleet management, and office supply management. We offer a full complement of employee benefits including medical, dental, life and 401(k) with employer match. We also offer some unique benefits such as paid time off for charity work (Charity Leave) and Donate for Life organ donor recognition. We are celebrating our 25th year in business and planning for continued growth. ARO is not a temp or staffing agency. This is a Full Time opportunity Job Description • Basic mail service and or copy/print shop support • Expected to handle a variety of office services including reception and filing • Willing to move from site to site to provide coverage for employees who are out sick or have scheduled time off • Ability to adapt to varying office environments based upon our Customers business • Provide superior level of customer service to existing and prospective clients • Must be able to work full time, flexible shift dependent upon our Clients requirements • Provide assistance and/or solutions to client questions and problems • Regular and reliable attendance, punctuality and a flexible mind set are a must • Perform other related duties as assigned • Willingness to gain the business knowledge that will help lead to be promoted to a Site Lead/Manager as we continue to grow our business • This position requires travel to all sites within an assigned territory. ARO highly recommends that you have access to reliable transportation in order to meet the travel requirement of the job. Be aware that in some cases, ARO sites may be in locations not accessible by public transportation. If lack of transportation would prevent you from traveling to one or more sites for which you are responsible, please do not apply for this position. Qualifications Required Candidate Skills: Ability to multitask Working knowledge of email, excel and internet explorer Independent worker Impeccable customer service Ability to lift 50 lbs Must have reliable transportation Desirable Candidate Skills: Willing to obtain the skills required to be promoted to a site lead/manager as our business continues to grow Previous Management experience preferred, but is not mandatory Additional Information Company Overview Every day ARO earns the trust of a diverse and progressive body of clients who recognize our strong commitment to: Accessibility: At ARO we believe that true accessibility comes with engagement. We are constantly reaching out and traveling to client sites to make sure all bases are touched on. Our Engaged Communication Commitment backs our work ethic. Constant proactive communication and being readily available for clients and employees across the country is pivotal to our success. Results: With ARO your return on investment will not disappoint. As an employee owned company, our resources go into our employees rather than into sprawling campuses or other overhead expenses that may not directly benefit you. ARO's core business is and always has been on-site facilities management and its close monitoring through a comprehensive reporting structure. This assures you will experience palpable results in service quality as well as in ROI. Ask about our No Risk Guarantee! Objectivity: Many of our competitors are publicly held software or hardware manufacturers and/or distributors. They are quota-based and are held accountable to their investor's interests. At ARO our primary goal is customer service and relationships: we monitor clients' changing requirements and long-term vision to drive proactive and cooperative solutions. We engage our hardware, software and services partners proactively when a client needs it, not when a financial quarter is ending.

Job Type: Full-time, Monday-Friday 8:30am-5:00pm Salary: $65,000 per year with opportunity for advancement with tenure and performance. Candidates with backgrounds in restaurant or hospitality management are highly encouraged to apply. We are a business to business support service for independent mental healthcare practitioners, which helps providers service a growing client base. We provide administrative and organizational services to simplify the processes of sourcing leads, marketing, billing and collecting payments from patients and insurers. We have grown to support over 2,000 mental healthcare providers since we opened in 2011. We have built the Mindful Therapy Group brand from the ground up with years of dedication to solving the complex processes of the healthcare landscape in innovative ways, creating a platform geared toward growth, and working to meet our mission of creating improved access to high quality mental healthcare. About the Role We are seeking an experienced team manager who shares our company values of authenticity, respect, perseverance, and collaboration. We cultivate a transparent and energetic culture and provide the necessary tools and support for you to succeed, both personally and professionally. If you're passionate about leadership and cultivating employees and want to become part of a supportive management team, this role is what you're looking for! The Office Manager is a critical role of the management team and will support in driving the growth of our service locations by supervising the performance of their assigned location(s), provider/client relations, staff, and facilities management. In addition to supervising the front desk team, you will also work with a cohort of mental health providers acting as an Account Manager and tracking the success of their private practices. This will include metrics meetings, offering productive feedback, and business coaching with each provider.

Agility Robotics is a pioneer. Our robot, Digit, is the first to be sold into workplaces across the globe. Our team is differentiated by its expertise in imagining, engineering, and delivering robots with advanced mobility, dexterity, intelligence, and efficiency -- robots specifically designed to work alongside people, in spaces built for people. Every day, we break through engineering challenges and invent new solutions and capabilities that will one day make robots commonplace and approachable. This work is our passion and our responsibility: our mission is to make businesses more productive and people's lives more fulfilling. About the Work: As site Office Manager, you'll be tasked with several office duties which have a direct impact on our employee and guest experience. This includes: Greeting and assisting employees, visitors, and vendors Answering phone calls and promptly responding to voicemails Accurately processing/distributing incoming and outgoing mail and packages Providing support with conference room scheduling, setup and coordination Planning, ordering and stocking office supplies, snacks, food, and drinks for office/break areas. Coordinate and manage on-site employee lunches and company events, including ordering, setting up, serving, and cleanup Directly assisting new employees onboarding, including answering questions, desk setup, and assisting with the overall first day experience Providing support for management, staff and office administrators as needed Maintain and update staff seating chart Ensuring documents are appropriately managed (e.g.: stored, scanned, shredded, etc.) Manage and maintain badge access system, including creating badges Manage and maintain security camera system and vendor relationship Manage and maintain building entrance systems Manage janitorial staff ensuring janitorial contracts are being fulfilled, follow up and resolve any issues Ensuring office and kitchen equipment are maintained or repaired if needed Promptly report facility or safety concerns to management Drive to other local sites when need arises About You: High school diploma or certificate required, associate's degree strongly preferred Highly customer-oriented, possessing a positive and helpful attitude to all employees Demonstrates consistent dependability, punctuality and follow-through Self-starter, and ability to work independently and collaborate well with others Strong level of computer literacy and experience using Google Suite or MS 365 Exhibit strong positive written and verbal communication skills Ability to be flexible and adaptable within a dynamic environment Exhibit a high level of personal integrity, judgment, and discretion Good critical thinking and problem-solving skills Able to lift to 30lbs safely Have valid driver's license and transportation Preferred: Previous experience as an Office Manager or lead role in an office environment with 100 or more staff Experience with budgeting and asset tracking Purchasing and managing outside services and contractors Event planning experience Other Duties:Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job as this is subject to change at any time with or without notice. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give such instructions or assignments. Work Environment & Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be provided to enable individuals with disabilities to perform the functions. While performing the duties of this job, the employee routinely is required to sit; talk and hear; use hands to touch, feel, handle, push/pull and move objects; see details of objects that are less than a few feet away; see differences between colors, shades, and brightness. The employee is occasionally required to stand, walk and move around the office; stoop, kneel, crouch, twist, crawl, reach, and stretch. Full-time Employees are eligible for Benefits: 401(k) Plan: Includes a 6% company match. Equity: Company stock options. Insurance Coverage: 100% company-paid medical, dental, vision, and short/long-term disability insurance for employees. Benefit Start Date: Eligible for benefits on your first day of employment. Well-Being Support: Employee Assistance Program (EAP). Time Off: Exempt Employees: Flexible, unlimited PTO and 10 company holidays, including a winter shutdown. Non-Exempt Employees: 10 vacation days, paid sick leave, and 10 company holidays, including a winter shutdown, annually. On-Site Perks: Catered lunches four times a week and a variety of healthy snacks and refreshments at our Salem and Pittsburgh locations. Parental Leave: Generous paid parental leave programs. Work Environment: A culture that supports flexible work arrangements. Growth Opportunities: Professional development and tuition reimbursement programs. Relocation Assistance: Provided for eligible roles. All of our roles are U.S.-based. Applicants must have current authorization to work in the United States. Agility Robotics is committed to a work environment in which all individuals are treated with respect and dignity. Each individual has the right to work in a professional atmosphere that promotes equal employment opportunities and prohibits unlawful discriminatory practices, including harassment. Therefore, it is the policy of Agility Robotics to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, national origin, genetic information, or any other characteristic protected by law. Agility Robotics prohibits any such discrimination or harassment. Agility Robotics does not accept unsolicited referrals from third-party recruiting agencies. We prioritize direct applicants and encourage all qualified candidates to apply directly through our careers page. If you are represented by a third party, your application may not be considered. To ensure full consideration, please apply directly. Apply Now: ***************************