Office manager/administrative assistant jobs in Richmond, CA - 399 jobs

BURKE+CO. ******************* THE GIST: Our client, two highly accomplished, married entrepreneurs are seeking an Executive Assistant/Personal Assistant and hardcore operator to own execution across their business, investment, and personal domains. Leading a top early-stage venture firm with over 200 portfolio companies - more than 10 of which have achieved valuations exceeding $1B- alongside several other growing businesses, the principals require a high-agency partner capable of navigating significant volume and complexity. This role demands an individual who thrives in a high-performance ecosystem, maintaining exacting standards for systems and efficiency to seamlessly bridge the gap between a demanding professional schedule and a meticulously run household. This is a career-making opportunity to have full ownership behind the scenes, ensuring that every moving part of the principals' world operates smoothly, cleanly, and reliably. THE NITTY GRITTY: Project Ownership Take full ownership of defined outcomes across business and personal domains Develop plans, set priorities, anticipate risks, and adapt quickly to deliver results Communication & Documentation Manage sensitive and time-critical communications with investors, founders, partners, vendors, staff, and personal contacts Produce clear, concise, and well-formatted written communication and documentation Scheduling & Logistics Own complex calendars, meetings, and travel logistics Prepare itineraries, bookings, and materials well in advance, proactively flagging issues Operating Systems Design and maintain clean, standardized systems across all operational areas Keep tools such as Asana, Airtable, Notion, Google Drive, and SOPs structured, current, and easy to navigate Vendor & Staff Management Source, vet, hire, and manage vendors and household or business staff Set clear expectations and hold others accountable to work quality and deadlines Events & Meetings Plan and execute investor meetings, professional gatherings, and family events with precision & high level of taste Household & Property Operations Apply professional operating standards to household and property management Maintain SOPs for cleaning, maintenance, supplies, and service providers Respond to & resolve household emergencies or urgent matters THE ESSENTIALS: 5+ years of experience supporting senior executives in tech in both a business & personal capacity Deep knowledge of and experience running systems using project tools (G Suite, Asana, Airtable, Notion, AI) A genuine obsession with detail, structure, and operational excellence A track record of owning results Ability to work outside traditional business hours, depending on needs Exceptional written and verbal communication skills A “no task too small” mindset and pride in enabling others to perform at their best Ability to take direct feedback and integrate it immediately THE CHERRY ON TOP: Opportunity to have true ownership across venture, early-stage businesses, and a professionally managed household Work alongside two uber-impressive entrepreneurs in a high-impact role LOCATION: San Francisco, CA (Hybrid - 2 to 3 days onsite) COMPENSATION: Base salary: $175,000/yr - $195,000/yr + benefits (e xact compensation will vary based on skills, experience, and expertise) What are you waiting for? BURKE UP! Email your resumes today to ********************* You can view our other open jobs at ******************* (Refer a friend + get a taste of our generous referral program!)

A highly reputable investment firm is seeking an Executive Assistant / Office Manager to support the Head of Legal, VP team, and office operations. This role offers the opportunity to manage day-to-day office operations while providing light executive support across scheduling, travel, events, and vendor coordination. We are seeking a proactive, organized, and professional individual eager to join a collaborative and mission-driven environment with excellent compensation and benefits. ***This is a full-time, onsite role in San Francisco (Monday-Friday). Responsibilities Provide scheduling and administrative assistance for VP team members and future executive hires not yet supported by dedicated EAs. Coordinate domestic and international travel arrangements, and manage office-related expenses in Concur. Assist in planning and hosting investor meetings, networking events, and other team gatherings. Oversee daily office operations and ensure the San Francisco office runs smoothly and professionally. Serve as the primary point of contact for building management, IT, and service providers. Greet and support employees, guests, and visitors to the office. Manage office supply inventory, equipment maintenance, and vendor contracts (cleaning, coffee, snacks, printing, etc.). Coordinate workspace assignments, seating plans, and maintain organized and functional common areas. Maintain compliance with building safety protocols and emergency procedures. Partner with the EA team to support company events, offsites, holidays, and peak periods. Requirements 2-5+ years of experience in office management, operations, or executive administration-experience in finance, investment, or professional services preferred. Strong organizational, communication, and multitasking skills; ability to prioritize effectively. Customer service-oriented, with the ability to interface professionally with internal and external stakeholders. Exceptional attention to detail and follow-through. Proficiency with Microsoft Office Suite, Concur, Teams/Zoom. Professional demeanor and high emotional intelligence; ability to handle confidential information with discretion. Ability to work independently in a fast-paced, startup-style environment. Highly proactive and resourceful; anticipates needs before they arise. Team-oriented, approachable, and collaborative. Composed under pressure and adaptable to changing priorities. Strong sense of ownership and pride in maintaining a professional, well-run office. Compensation: $100,000 - 130,000, Dependent on experience You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Executive Administrative Assistant Chavez Management Group is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide high-level support to Ownership. This role is ideal for a professional who thrives in a fast-paced environment, anticipates needs before they arise, and takes pride in keeping executives and operations running smoothly. Key Responsibilities: Manage executive calendars, meetings, and travel arrangements Prepare correspondence, reports, presentations, and meeting materials Serve as a primary point of contact between executives and internal/external stakeholders Handle confidential and sensitive information with discretion Coordinate projects, follow up on action items, and track deadlines Assist with office operations, team events and special initiatives as needed Qualifications: 3+ years of experience supporting senior executives Exceptional organizational, communication, and time-management skills High level of professionalism and confidentiality Strong proficiency in Microsoft Office / Google Workspace Ability to prioritize, multitask, and work independently Positive, can-do attitude with a service-oriented mindset Why Join Us: You'll work directly with ownership, gain exposure to high-level decision-making, and play a key role in keeping a dynamic organization operating at its best. This is an opportunity for someone who wants to be a trusted partner, not just an assistant. Retirement Plan Matching Health/Dental/Vision Insurance PTO/Holiday Pay

Mission: Serve as a trusted executive assistant to the founders, managing their schedules and priorities while overseeing office operations and acting as a culture carrier. Maintain a vibrant, connected team environment, including during founders' absences, by being the on-the-ground link that keeps energy high, morale strong, and the company's heartbeat pulsing with positivity and optimism. Outcomes: ●Executive Support: Seamlessly handle all administrative tasks for both founders, including calendar management, travel, meeting prep, email triage, and ad-hoc projects, ensuring founders can focus on high-level strategy and decision-making. ●Office Management: Oversee the SF office operations on a hybrid basis (three days per week in-office), including supplies, event planning, onboarding new employees, and overall creating a clean, beautiful, high-energy workplace that supports productivity. ●Travel Coordination: Book travel, lodging and workspace on behalf of the entire team, including periodic weeks (e.g. every other month) when the whole company, including any remote employees, will all be in SF together. ●Culture Cultivation: Act as the founders' eyes and ears, providing daily morning updates on team performance, attendance, energy levels, and any emerging issues, while proactively fostering a positive atmosphere through team-building activities, recognition programs, insurance, company policies, and open communication channels. ●Team Connectivity: Bridge the gap between founders and the team during travel or remote periods, relaying key messages, gathering feedback, and ensuring employees feel heard, valued, and directly linked to leadership. Assist and manage employee onboarding and payroll. ●SaaS and Vendor Management: Make sure invoices get paid on time, and make sure our external vendors for compliance, legal, accounting, taxes etc. have the context they need and are delivering results in a timely manner. Provision access for the entire team to all our SaaS products during onboarding and offboarding. ●Energy Maintenance: Organize and lead initiatives to keep office morale high, such as social events, wellness activities, or motivational check-ins, resulting in measurable improvements in team satisfaction and engagement metrics. What You'll Do: ●Own executive email, calendar, and scheduling; prioritize requests, filter noise, and protect deep-work time. ●Coordinate meetings, travel, and logistics for founders and the broader team. ●Manage operational workflows across vendors, payroll support, benefits questions, subscriptions, and administrative tasks. ●Act as a first point of contact for employees on day-to-day operational and benefits questions. ●Support board communications and logistics, including scheduling meetings, coordinating materials, managing follow-ups, and ensuring timely, professional communication with board members. ●Support investor communications and logistics, including scheduling, materials, follow-ups, and basic tracking. ●Research and evaluate vendors, recruiting firms, and service providers; coordinate next steps. ●Organize and maintain internal documentation and systems. ●Support office operations, events, offsites, and on-the-ground needs during leadership visits. ●Handle select personal tasks that reduce executive load and enable focus. Competencies: ●Organizational Mastery: Excels in multitasking and prioritization, using tools like calendars, project management software, and communication platforms to keep everything running smoothly. ●Interpersonal Excellence: Outgoing and approachable, builds strong relationships across all levels of the organization, communicating effectively with empathy, positivity, and optimism to inspire and motivate others. ●Discretion and Trustworthiness: Handles sensitive information with the utmost confidentiality, earning trust as a reliable confidant who provides honest, insightful feedback. ●Culture Advocacy: Embodies and promotes a positive, optimistic, productive company culture, sensing team energy and intervening with creative solutions to maintain high spirits and connectivity. ●Adaptability: Thrives in a dynamic environment, adjusting to founders' travel schedules, unexpected requests, and evolving team needs while maintaining composure and efficiency. ●Strong Communication: Delivers clear, concise updates and reports, both verbally in daily meetings and in written form, ensuring founders are always informed and aligned

We are seeking an Administrative Assistant to join our Silicon Valley office and support our vision of a high-performing, innovative, “one-stop-shop” Business Center. The Business Center (“BC”) plays a vital role in delivering best-in-class administrative support to the firm's attorneys and business professionals. This role will sit hybrid in the Silicon Valley/San Francisco area. Key Responsibilities: Process and submit attorney and business professional expense reports Review vendor statements and requests in coordination with the Finance team Schedule internal and external meetings; manage attorney calendars Coordinate conference room bookings, catering, and A/V needs Arrange and manage domestic and international travel logistics Handle document editing, printing, scanning, copying, filing, and distribution Support time entry by editing and correcting narratives using Intapp Assist Billing with invoice backup retrieval and monthly billing preparation Review prebills for accuracy, consistency, engagement terms, and client preferences Proofread legal work product and firm-generated materials Assist with the firm's Stock Certificate Program in partnership with internal teams Coordinate messengers, couriers, and external vendors Serve as a liaison to help attorneys and staff navigate firm resources Build strong working relationships through regular check-ins with supported teams Support special projects and additional administrative initiatives as needed Desired Skills & Qualifications: Service-driven mindset with strong initiative and problem-solving skills Ability to prioritize and multitask effectively in a fast-paced environment Exceptional attention to detail and commitment to accuracy Strong written and verbal communication skills Professional judgment, discretion, and confidentiality Ability to follow complex instructions and ask thoughtful clarifying questions Excellent organizational and interpersonal skills Comfort working under tight deadlines with flexibility and adaptability Strong technology aptitude and willingness to learn new systems quickly Technical Proficiency: Microsoft Office: Word, Excel, PowerPoint, Outlook Familiarity with legal/professional services tools such as: Chrome River Maptician iManage EMS PrebillViewer Intapp Qualifications Minimum 1 year of administrative experience in a legal or professional services environment Bachelor's degree preferred

Calyxo, Inc. is a medical device company headquartered in Pleasanton, California, USA. The company was founded in 2016 to address the profound need for improved kidney stone treatment. Kidney stone disease is a common, painful condition that consumes vast amounts of healthcare resources each year. Our team is led by executives and investors with a proven track record of commercializing paradigm-shifting devices to meet unmet needs within urology. Are you ready to change the future of kidney stone treatment? We are seeking high achievers who want to be part of a dynamic team working in a fun, diverse atmosphere. Summary: The Executive Assistant for Corporate Administration will be a member of the Finance function and support Investor Relations, Legal, and People executives. This individual will be highly organized, proactive, and capable of managing complex, high-stakes administrative operations. The ideal candidate will have exceptional communication skills, strong problem-solving ability, and a proven track record of delivering process improvements. This role demands strong confidence, sound judgment, and professionalism, along with the ability to manage sensitive information and operate effectively in a fast-paced, high-intensity environment. The Executive Assistant will play a critical role in assisting corporate administration executives with day-to-day tasks, schedule coordination, investor relations logistics, and facilitating efficient communication internally and externally. This position offers an exciting opportunity to contribute to the success of our company and grow professionally in a role that interacts with senior leadership and external stakeholders. This position is an in-office position based in Pleasanton, CA. In This Role, You Will: Calendar Management: Coordinate and manage complex schedules for Finance, Investor Relations, Legal, and People executives including meeting coordination, offsites, and travel logistics. Meeting Coordination: Schedule and organize functional and cross-functional meetings, offsites, conferences, and presentations and prepare agendas, coordinate logistics, capture meeting notes, and finalize minutes. Investor Relations Support: Manage logistics for all investor meetings, roadshows, conferences, webcasts and quarterly earnings calls with flawless execution. Filter questions and requests for information from institutional investors and other members of the financial community. Maintain investor distribution lists and ensure accurate communication flow. Document Preparation & Management: Assist with the preparation, formatting, proofreading, and storage of documents, including PowerPoint presentations, reports, and correspondence. Facilitate signatures and manage documents through legal processes (excluding NDAs and legal agreements, which will be handled by Legal). Travel & Expense Management: Arrange complex travel itineraries and process expense reports accurately and promptly. Event Planning: Support the planning and execution of events such as team-building activities, onsites, and offsites. Contract Support: Forward relevant contact information to Legal for contracts, NDAs, consulting agreements, etc. Project Support & Process Improvement: Provide occasional support for projects, including coordination and tracking of cross-functional team projects. Identify and implement improvements in administrative processes and tools. Other duties as assigned. Who You Will Report To: Vice President, Finance Requirements: Experience: 5+ years' experience providing administrative support to senior executives. Demonstrated ability to manage sensitive, confidential, and time-critical workstreams with discretion and professionalism. Education: Bachelor's degree in Business Administration, Communications, or related field preferred. Equivalent experience may be considered. Skills: Strong organizational and problem-solving abilities with the capacity to manage multiple priorities effectively. Excellent written and verbal communication skills with the ability to engage confidently and professionally with senior leadership and diverse stakeholders. Exceptional Microsoft Office Suite skills including expertise with Word, Excel, PowerPoint, and Outlook. Savvy with managing databases and complex information systems Expertise in logistics coordination with a proven ability to deliver accurate and timely results. Preferred: Prior experience supporting Investor Relations or high-visibility external communications is a plus but not required. Personal Traits: Highly organized, proactive, and adaptable to changing priorities. Demonstrated initiative and ownership while consistently delivering high-quality outcomes. Comfortable sharing ideas and perspectives, including offering constructive feedback when appropriate. Motivated to learn and grow professionally with a mindset focused on continuous improvement. Cultural Add: Brings a positive, solution-oriented approach to challenges. Thrives in a dynamic, fast-paced environment and embraces collaboration across teams. Compliance: Compliance with relevant county, state, and Federal rules regarding vaccinations. What We Offer: At Calyxo, you will be part of a knowledgeable, high-achieving, experienced and fun team. You will work in a diverse work environment with experienced, proven leaders and have an opportunity to shape our company culture. You will experience constant learning and dynamic challenges to help you grow and be the best version of yourself. We also offer an attractive compensation package, which includes: A competitive base salary of $110,000 - $150,000 and variable incentive plan Stock options - ownership and a stake in growing a mission-driven company Employee benefits package that includes 401(k), healthcare insurance and paid vacation Calyxo is deeply committed to fostering an environment where diversity and inclusion are not only valued but also prioritized. We believe a diverse and inclusive community empowers us to act courageously, care deeply, and dream boldly to impact people in big ways. Diverse viewpoints bring diverse capabilities, which strengthen our focus and fuel our growth. Calyxo is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status or any other applicable legally protected characteristics Legal authorization to work in the United States is required. In compliance with federal law, all persons hired will be required to verify their identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Disclaimer: At Calyxo, we prioritize a transparent and structured interview process to ensure the best fit for both our candidates and our team. Please be aware of the following: Structured Interview Process: Our hiring process includes multiple stages of interviews where you will have the opportunity to communicate directly with Calyxo employees. This ensures that you gain a comprehensive understanding of the role and our company culture. Verification of Identity: We do not extend job offers without first meeting candidates, either virtually or in person. This step is crucial to maintain the integrity of our hiring process and to ensure mutual alignment. Beware of Scams: Calyxo will never request sensitive personal information, such as your full name, address, phone number, or identification documents, via email or online forms before an official interview. Calyxo representatives will always contact you using an email format of . If you receive a request for information from any other domain, please contact us directly at to verify the legitimacy of the communication. We appreciate your interest in joining Calyxo and look forward to getting to know you through our official channels.

Job Title: Water Administrative Associate Job Type: Contract Work Schedule: On-site Rate: $30,Based on experience Admin description notes: In person 4 days a week minimum General administrative support needed with experience with excel and powerpoint. Daily Manage Water Hotline Monitor company email Transfer messages as needed Log inquires into smartsheet Monitor log to confirm inquiries have been responded to Invoices Monitor invoice email Add invoice information to invoice tracker on smartsheet If invoice requires requisition/no PO on invoice; reach out to PM for needed actions Stampli Pending approval report - Yvette generates report and sends out (as an example email from Yvette 12/10/25 @ 11:42. Confirm from Dat/Odelia has access to reports Stampli approvals? Daily Timecards checks Monitor timecard reports and work with techs to ensure timely accurate timecard charges Weekly (as needed) Pcard purchase and verification Tcard -travel arrangements If needed, Professional Certification support - can include travel, payment for class and test etc. Safety tailgate - during operational meetings Mail Amazon orders Invoice related - Utility payments review Bi-monthly Timecards TLA Axess Reqs Review of Service now dashboard Assist finance/engineers with req related questions Monthly WRCI Meeting (ice breaker, slides, host meeting) Valley Water letter and payments - update and get signature of letter to send in with payment Monitor Blanket PO Repot and support engineers process invoices on time Questions that determine what background check package to run Is a degree required for this job? (this will alert Magnit that an education check is needed) not required Is driving required for this job? (this will alert Magnit that a MVR is needed) Yes possibly (MVR needed) 35% - 1042949-1-ALAAM 30% - 1042950-1-ALAAM 10% - 1042951-1-ALAAM 8% - 1027626-1-AABNO 5% - 1027698-1-AABNO 5% - 1043391-1-AABNO 5% - 1155795-1-AABNO 2% - 1172100-1-ALAAJ About Maxonic: Since 2002 Maxonic has been at the forefront of connecting candidate strengths to client challenges. Our award winning, dedicated team of recruiting professionals are specialized by technology, are great listeners, and will seek to find a position that meets the long-term career needs of our candidates. We take pride in the over 10,000 candidates that we have placed, and the repeat business that we earn from our satisfied clients. Interested in Applying? Please apply with your most current resume. Feel free to contact Jaspreet Singh (Jaspreet.s@maxonic.com/ *************** for more details

FM is a leading property insurer of the world's largest businesses, providing more than one-third of FORTUNE 1000-size companies with engineering-based risk management and property insurance solutions. FM helps clients maintain continuity in their business operations by drawing upon state-of-the-art loss-prevention engineering and research; risk management skills and support services; tailored risk transfer capabilities; and superior financial strength. To do so, we rely on a dynamic, culturally diverse group of employees, working in more than 100 countries, in a variety of challenging roles. We are seeking a highly organized and strategic individual to join us as a Senior Administrative Assistant. This role will support all administrative aspects of the Client Service Team, and jointly support the Account Engineers Team, Operations Manager, and Office Admin Team. Manage incoming and outgoing correspondence with external clients, brokers, and internal stakeholders. Handle a variety of administrative tasks in alignment with company policies and executive preferences, including but not limited to: Complex calendar management Event planning - all logistics from start to finish Expense reports Maintain files and records Purchasing supplies Tracking invoices and budgets Tracking Client Service Team processes Travel itineraries Organize and coordinate in-person and remote meetings for the management team, Client Service Team, and office-wide events as needed. Plans and manages all Client Service events, including but not limited to meetings, trainings, and internal and external client events and social functions. Reserve meeting location(s), coordinate logistics such as technological needs, travel arrangements, catering, reservations, etc. Prepare weekly, monthly, and quarterly reports for management, Client Service Team and Account Engineers. Maintain electronic filing systems, contact databases, various tracking worksheets, etc. Foster a collaborative and responsive work environment with management and team members. Assist and back up the executive assistant and other administrative assistants, when needed. Perform any additional duties requested by management. Advanced proficiency of all Microsoft Suite (Outlook, Word, Excel, PowerPoint) and ability to learn new systems and software used for administrative support. Meticulous attention to detail, highly organized, and strong problem-solving skills. Strategic planning abilities with strong calendar and deadline management. Ability to manage multiple priorities, adapt quickly to changing needs and approach every task with a steady, can-do attitude. Excellent written and verbal communication skills. Proven experience in event planning from concept to completion. Strong interpersonal skills with the ability to build professional internal and external relationships. Leadership capabilities to support and guide other administrative staff. Trusted to handle confidential information with integrity and discretion. Creative skills in designing visual materials and promotional content using diverse tools. Required Education: Associate's or Bachelor's degree. Highly Preferred Education: Bachelor's degree. Minimum of 5+ years of administrative experience and event planning

Our client, a fast-scaling AI startup is seeking an exceptional Executive/Personal Assistant to support their Co-Founders. Backed by top-tier investors and experiencing significant growth, this company operates with urgency, curiosity, and a strong founder-led culture. This is a high-impact, trusted role for someone who thrives in a fast-paced startup environment and enjoys operating as a strategic partner to senior leadership. You'll play a critical role in keeping the founders focused, organized, and operating at peak efficiency as the company scales. The Role: Executive/Personal Assistant The Location: San Francisco, CA (Onsite) The Money: $125k - $140k base + amazing benefits! The Company: Rapidly scaling AI startup The Ideal Candidate: High ownership. Warm. Proactive. Good energy. Intelligent. Kind. Day-to-Day: Manage complex calendars for two Co-Founders, including scheduling across multiple time zones Coordinate internal and external meetings with executives, investors, partners, and candidates Handle domestic and international travel planning, itineraries, and logistics Support meeting preparation, agendas, follow-ups, and action-item tracking Assist with light personal support as needed (appointments, logistics, ad hoc requests) Partner closely with internal teams to ensure alignment and smooth execution Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster on https://www.mavenrec.com/job-seekers for additional information. For Internal Use: #LI-BO1 #LI-Onsite

Distyl AI develops production-grade AI systems to power core operational workflows for Fortune 500 companies. Powered by a strategic partnership with OpenAI, in-house software accelerators, and deep enterprise AI expertise, we deliver working AI systems with rapid time to value - within a quarter. Our products have helped Fortune 500 customers across diverse industries, from insurance and CPG to non-profits. As part of our team, you will help companies identify, build, and realize value from their GenAI investments, often for the first time. We are customer-centric, working backward from the customer's problem and holding ourselves accountable for creating both financial impact and improving the lives of end-users. Distyl is led by proven leaders from top companies like Palantir and Apple and is backed by Lightspeed, Khosla, Coatue, Dell Technologies Capital, Nat Friedman (Former CEO of GitHub), Brad Gerstner (Founder and CEO of Altimeter), and board members of over a dozen Fortune 500 companies. What We Are Looking For: Distyl is looking for a highly skilled Executive & Personal Assistant to support our CEO. This role blends business and personal support, requiring exceptional discretion, organizational excellence, and the ability to anticipate needs in a fast-paced, high-growth environment. You'll be managing time, priorities, and logistics to maximize impact. Key Responsibilities Executive Support Manage the CEO's complex calendar, including scheduling internal and external meetings, appointments, and travel; anticipate needs, resolve conflicts, and prioritize with precision Coordinate domestic and international travel, including flights, accommodations, itineraries, visas, reservations, and related expense reporting Serve as the primary point of contact for internal and external stakeholders, overseeing correspondence, drafting professional communications, and triaging requests to maximize the CEO's time Operational & Administrative Support Streamline administrative workflows, systems, and documentation for the CEO's office Act as a central point of coordination between the CEO and internal/external stakeholders Proactively identify ways to remove friction from the CEO's day-to-day operations and enable focus on top priorities Personal Support Manage personal tasks, such as scheduling, reservations, travel, and errands Plan and coordinate personal events, dinners, and gatherings Arrange personal travel for the CEO and family as needed Liaise with household vendors to ensure smooth day-to-day operations Qualifications: 5+ years of experience as an Executive or Personal Assistant supporting a CEO or other C-level executive Proven ability to handle highly sensitive and confidential information with discretion Proactive and resourceful mindset with the ability to anticipate needs and work independently Exceptional organizational and time-management skills, with strong attention to detail Excellent written and verbal communication skills, with sound judgment and professional presence Tech-savvy (G Suite, calendar and scheduling tools, expense systems, project management tools) Calm under pressure and solutions-oriented, with the ability to adapt to shifting priorities and schedules What We Offer: Competitive salary and benefits package, including equity options and healthcare. The opportunity to work at a mission-driven AI startup that is transforming how Fortune 500 companies operate. A fast-paced, dynamic work environment where your contributions will directly impact the company's success. A collaborative culture that values professional growth and encourages taking on new responsibilities. Exposure to cutting-edge AI technologies and the opportunity to support a world-class team. If you are a proactive, detail-oriented professional who excels in supporting high-powered teams, we encourage you to apply and join our mission of enabling the future of AI-powered enterprises. Note: This role will be based in our San Francisco, CA office. You will be required to be in office 5 days per week.

Innovative tech company is looking for an Executive Personal Assistant to support their CTO. This is an incredible opportunity to join an ambitious team that recently achieved unicorn status with their Series C round and plans to double in size by EOY. In this role, you'll provide strategic support through calendar and inbox management, travel planning, meeting prep, relationship management with internal teams, and ad hoc projects. You'll also handle personal tasks, including appointments, reservations, and liaising with service providers for home and childcare needs. The ideal candidate takes initiative to anticipate needs, has strong written communication skills, and excels at keeping their executive on time and on task. This is an in-office role based in San Francisco. 140-165K+ DOE + equity, benefits, onsite chef, and unlimited PTO. Responsibilities: Provide direct support to the CTO by managing a complex calendar, scheduling meetings, prioritizing commitments, and resolving conflicts efficiently. Coordinate business and personal travel, including flights, accommodations, transportation, and itineraries, while adapting to last-minute changes. Prepare for meetings by gathering briefing materials, drafting agendas, and ensuring follow-up on action items. Manage communications across business and personal inboxes, drafting responses, triaging messages, and maintaining clarity in correspondence. Act as a representative and liaison with stakeholders - both internal and external. Oversee administrative tasks such as expense reporting, record keeping, and filing to maintain accuracy and organization. Take ownership of special projects and research assignments, contributing insights and support as needed. Manage both professional and personal calendars to ensure seamless integration of commitments. Coordinate logistics for personal travel, events, and appointments alongside professional responsibilities. Handle household coordination tasks, liaising with service providers and arranging maintenance or personal services. Assist with personal financial and administrative matters, including bill payments and subscriptions. Support miscellaneous personal requests, from errands to event coordination, ensuring day-to-day life runs smoothly. Qualifications: 5+ years of experience as an Executive Assistant, Personal Assistant, or in a similar role supporting senior leadership. Experience in high-growth or fast-paced environments is highly desired. Adaptable and calm under pressure, able to manage shifting priorities in a fast-paced, dynamic environment. Strong problem-solving skills, with the ability to anticipate needs and act proactively. Exceptional organizational skills and meticulous attention to detail in managing complex schedules and tasks. Excellent verbal and written communication, with the ability to draft clear and professional correspondence. Service-oriented mindset with a willingness to handle tasks of all sizes, from strategic projects to everyday errands. Flexible availability beyond standard business hours to accommodate occasional support. Proven track record of trust and discretion, with the ability to handle sensitive business and personal information confidentially. Tech-savvy with tools such as GSuite, Excel, Slack, and email management platforms. *Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.

Executive and Personal AssistantAbout Us At Dyneti, we believe digital payments should be seamless and secure. That's why we built DyScan, a software library that allows digital merchants to prevent fraud and improve conversion by taking a photo of a credit card. Dyneti was founded by a fraud prevention expert from Uber, and has raised funding from an exceptional lineup of investors, including Y Combinator. We've processed hundreds of millions of credit card scans around the world, and our customers include Fortune 100 companies and some of the fastest growing tech unicorns. Job Overview We are seeking a proactive and highly organized Executive and Personal Assistant to support our CEO. If you thrive in a fast-paced startup environment and are passionate about enabling leaders to execute at their best, we'd love to hear from you. Responsibilities Manage calendars, schedule meetings, and coordinate travel arrangements for the CEO Plan and coordinate events Manage personal appointments, household vendors, and light errands Support family logistics Handle confidential information with discretion Support special projects as needed Qualifications Bachelor's degree or equivalent experience Outstanding organizational and multitasking skills Excellent verbal and written communication Ability to work independently and adapt quickly to changing priorities What We Offer High-impact role with visibility into company operations and strategy Opportunity to work closely with a dynamic, innovative founding team Supportive, collaborative work culture In the News Best of Y Combinator - TechCrunch 50 San Francisco Startups to Watch - Built In SF WWL Young Guns - SF Business Times Dyneti is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Job Description Full-Time Dental Office Manager San Francisco, CA supported by Floss Finder Salary Range: $90,000 - $100,000 annually Schedule: Full-time | Monday-Friday, 8:00 AM-5:00 PM About the Practice We are a holistic, whole-body wellness dental practice located in San Francisco, CA. Our focus is on biocompatible dental materials, gentle patient care, and creating a calm, supportive environment for both patients and team members. We are seeking a friendly, detail-oriented, and highly organized Dental Office Manager to lead daily operations and support both patients and staff. If you enjoy guiding patients through treatment, supporting your team, and keeping an office running efficiently, this is an excellent opportunity. Key Responsibilities Oversee day-to-day dental office operations to ensure smooth and efficient workflow Manage and support front office and clinical staff, including scheduling and performance oversight Handle patient scheduling, billing, insurance verification, and collections Ensure compliance with OSHA, HIPAA, and California dental regulations Monitor office budgets, expenses, and production goals Maintain accurate patient records and operational reports Address and resolve patient concerns with professionalism and care Collaborate closely with the dentist to support practice growth and efficiency Qualifications Minimum of 2 years of experience as a Dental Office Manager or similar leadership role in a dental practice Strong knowledge of dental billing, insurance processes, and scheduling systems Excellent leadership, communication, and organizational skills Proficiency with dental practice management software Ability to multitask, prioritize, and problem-solve effectively Knowledge of California dental regulations is a plus Why You'll Love This Opportunity Supportive and collaborative team environment Growth and continued learning opportunities Beautiful San Francisco location Continuing education opportunities in holistic dentistry Positive, patient-focused office culture Opportunity to make a meaningful impact in a wellness-oriented practice Compensation & Benefits Competitive salary Benefits eligibility following an initial probationary period Commuter support Health reimbursement benefits Paid time off and paid sick leave Dental benefits Retirement plan eligibility Alternative workweek schedule Equal Employment Opportunity We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, disability, age, genetic information, or any other protected status under California law. Right to Accommodation If you require a reasonable accommodation during the application or interview process due to a disability, please let us know.

Join a Professional and Establish Office Do you enjoy leading a team to success? Do you consider yourself a NATURAL BORN LEADER? We have an IMMEDIATE GOLDEN opportunity in the wonderful city of Novato. This is a smaller and intimate PPO /Fee for Service Practice that delivers high quality care to their patients. The ideal Office Manager would have an understanding of the different treatment provided in dentistry as well as implants and prosthetics as this is what the practice owner specializes in. What this practice is needing is someone who is reliable, professional and understands how to communicate staff to ensure that ALL Daily requirements are completed and patients are satisfied, basically go above and beyond. This practice considers themselves to display the following business culture: Innovative Outcome Oriented People Oriented Team Oriented Detail Oriented If you are familiar with managing an office that structures themselves around these business cultures and understand the dynamics of how to manage a successful dental practice, we strongly encourage you to apply. COVID -19 MEASURES: Hand Sanitizer Stations Disposable Gowns Mask Air Purifiers RequirementsRequirements High School Diploma Minimum 5 years of experience as an Office Manager Previous Dental Assisting Experience is preferred but not required Software and Insurance Experience: PPO / Fee for Service (UCR) Dentrix Acend Byrdeye Office Hours Monday - Thursday 8:00am - 5:00pm Wednesday 9:00 -6:00pm Benefits PTO Dental 401K Holiday Pay

Curry Up Now is a rapidly growing Indian Fine Fast Casual restaurant group. From our first food truck in 2009 to 5 trucks at the present time along with 3 Brick & Mortar stores and an ultra cool craft cocktail bar, we are in the midst of some pretty amazing growth. Our next store opens in San Jose in June. We are already the largest purveyor of Indian Street Food in the US and are primed for growth in 2015 and beyond... Our food, drinks and concept are fresh, fast and bursting with flavor. We offer contemporary food menus along with a large Gluten-Free, Vegan & Vegetarian menus. We are looking for an Operations Rock Star/Office Manager to work with our Senior Management Team in all operations of our business; restaurant, food trucks, catering This role will be be based in our corporate office in South San Francisco We are looking for someone to come in and help us with our growth Help with HR Help with Payroll Help with Book Keeping Qualifications Bachelors degree preferred. 3-5 years experience in supervisory position required, preferably in a dining/restaurant setting. Multi-unit experience preferred. Must have in-depth experience of service standards in the restaurant industry. Must have some knowledge of cooking and time preparation in kitchen. Must have knowledge of food and labor cost controls. Strong interpersonal skills required. Must be pleasant, helpful, friendly, outgoing, enthusiastic and courteous Must be team-oriented. Able to handle team concerns in a tactful and caring manner. Exhibits good leadership skills in communication. Speaks well and can motivate others. Writes clearly and precisely with meaning. Must be able to work varied shifts. Must be an Excel Guru. HR Experience. Book Keeping Experience. Quick Books preferred. Additional Information REQUIRED SKILLS Lift, Push, Shove up to 50lbs Have excellent communication and organization skills Have financial & excel skills; modeling, P&L, Budgeting, Forecasting Reading, writing and oral proficiency in the English language. Spanish proficiency is a plus Willing to work a flexible schedule and holidays Be a self-motivator and motivator of others Work in a safe, prudent and organized manner Have an in-depth knowledge of Food Have a in-depth knowledge of Fast Casual processes Have a minimum of 3 years experience in similar position Have the ability to handle multiple tasks at one time Must have excellent attention to details, and extensive service knowledge Be able to drive to all our locations The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills. This is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform from time to time. This reflects the job content at the time of writing and will be subject to periodic change in light of changing operational and environmental requirements. Such changes will be discussed with the job holder and the amended accordingly. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any other job-related duties assigned by their supervisor. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. Due to the nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the hotel which may include overtime, weekends and holidays. The employee will carry out any other duties as are within the scope, spirit and purpose of the job as requested by a manager or Head of Department/Division. The employee will actively follow CUN policies including Equal Opportunities policies and will maintain an awareness and observation of Fire and Health & Safety Regulations.

SafetyMax Corporation is headquartered in San Francisco and helps businesses prepare and respond to emergency situations that can affect their people and property. Think first aid supplies, preparedness kits, AEDs and CPR training. We serve a national clientele and our customers are large businesses. Job Description We are seeking a friendly, relationship oriented individual to join our team in an operations and administrative management role. This position reports to our senior operations manager and president. Ideal candidates have worked in similar roles for small and medium sized businesses and are within easy commute to our (Bayshore Blvd area) San Francisco office. Responsibilites: Your primary responsibility will be full-cycle order fulfillment; credit, sales orders, invoicing, A/R , purchasing and production. There will be extensive client, vendor and partner interaction and you will need to solve problems on a day to day basis. You will also manage office, production and warehouse staff. Qualifications • Accounting. Experience posting complex sales and purchasing transactions like returns, credit memos and special orders. • Comprehensive and in-depth knowledge of accounting programs like Peachtree, Sage and QuickBooks. • Extremely detailed oriented with ability to manage multiple projects and priorities. • Quick learner and be able to work in a fast pace environment. • You have great judgement and problem solving ability. • Five (5) years experience in general office administration • You have been in a role where you were required to solve problems and make decisions on your own • You are friendly, enjoy working with others and feel comfortable talking on the phone! • Above average skills with MS Office applications • 4-Year college degree preferred • Excellent verbal and written communications skills • Experience building relationships and negotiating with vendors • We are not located near transportation therefore personal transportation is required. Additional InformationPlease note that this is not an entry level position. Candidates MUST have at least 5 years of experience within a similar role. For immediate consideration, please apply online.

The Company Datawizz helps companies reduce LLM costs by 85% while improving accuracy by over 20% by combining distillation, model routing, and pruning to route requests to smaller, more efficient models. We started in 2025 with the mission of making AI efficient, affordable and more accurate than ever before. Datawizz sits between the application and the LLM, automatically logging requests, evaluating them on different models, and training custom SLMs for repeated tasks. Datawizz then automatically routes every request to the best model - significantly reducing costs and improving accuracy. The Role We're looking for a founding Office Manager / Ops Generalist to build the backbone of our day-to-day operations. You will: Own the office & facilities: set up and maintain the workspace, manage vendors (IT, cleaning, snacks, security/badges, supplies), and keep everything running smoothly. Run people ops workflows: coordinate onboarding/offboarding (I-9/paperwork, accounts, equipment), benefits and payroll changes in our HRIS, and maintain company policies and handbooks. Recruiting coordination: partner with hiring managers, wrangle interview scheduling (via Ashby/Calendar) and handle candidate logistics. Finance & admin support: manage invoices/expenses, corporate cards and receipts, basic purchasing, and help with budget tracking and procurement. Culture & events: plan team events, welcome guests/candidates, and be the friendly face of the office. Special projects: jump in wherever needed! You might be a great fit if you have experience with: 3-6+ years in office management / operations roles at a startup or similarly fast-paced environment. Operational swiss-army-knife: you can spin up a process, document it, and improve it after the first week of usage. Crisp communicator & concierge mindset: warm, resourceful, and unflappable with founders, candidates, and vendors. Tech fluent: comfortable with Google Workspace, Slack, Notion, calendaring; bonus points for HRIS/ATS (e.g., Ashby) and light IT troubleshooting. Detail-obsessed & trustworthy: you handle sensitive info with discretion; your checklists catch what others miss. Roll-up-your-sleeves attitude: happy to move furniture in the morning and prep a board packet in the afternoon. Benefits Competitive salary, based on experience level (Annual compensation range: $50,000-$500,000) Meaningful equity Opportunity to be a founding member of a growing company

Mission: Serve as a trusted executive assistant to the founders, managing their schedules and priorities while overseeing office operations and acting as a culture carrier. Maintain a vibrant, connected team environment, including during founders' absences, by being the on-the-ground link that keeps energy high, morale strong, and the company's heartbeat pulsing with positivity and optimism. Outcomes: ●Executive Support: Seamlessly handle all administrative tasks for both founders, including calendar management, travel, meeting prep, email triage, and ad-hoc projects, ensuring founders can focus on high-level strategy and decision-making. ●Office Management: Oversee the SF office operations on a hybrid basis (three days per week in-office), including supplies, event planning, onboarding new employees, and overall creating a clean, beautiful, high-energy workplace that supports productivity. ●Travel Coordination: Book travel, lodging and workspace on behalf of the entire team, including periodic weeks (e.g. every other month) when the whole company, including any remote employees, will all be in SF together. ●Culture Cultivation: Act as the founders' eyes and ears, providing daily morning updates on team performance, attendance, energy levels, and any emerging issues, while proactively fostering a positive atmosphere through team-building activities, recognition programs, insurance, company policies, and open communication channels. ●Team Connectivity: Bridge the gap between founders and the team during travel or remote periods, relaying key messages, gathering feedback, and ensuring employees feel heard, valued, and directly linked to leadership. Assist and manage employee onboarding and payroll. ●SaaS and Vendor Management: Make sure invoices get paid on time, and make sure our external vendors for compliance, legal, accounting, taxes etc. have the context they need and are delivering results in a timely manner. Provision access for the entire team to all our SaaS products during onboarding and offboarding. ●Energy Maintenance: Organize and lead initiatives to keep office morale high, such as social events, wellness activities, or motivational check-ins, resulting in measurable improvements in team satisfaction and engagement metrics. What You'll Do: ●Own executive email, calendar, and scheduling; prioritize requests, filter noise, and protect deep-work time. ●Coordinate meetings, travel, and logistics for founders and the broader team. ●Manage operational workflows across vendors, payroll support, benefits questions, subscriptions, and administrative tasks. ●Act as a first point of contact for employees on day-to-day operational and benefits questions. ●Support board communications and logistics, including scheduling meetings, coordinating materials, managing follow-ups, and ensuring timely, professional communication with board members. ●Support investor communications and logistics, including scheduling, materials, follow-ups, and basic tracking. ●Research and evaluate vendors, recruiting firms, and service providers; coordinate next steps. ●Organize and maintain internal documentation and systems. ●Support office operations, events, offsites, and on-the-ground needs during leadership visits. ●Handle select personal tasks that reduce executive load and enable focus. Competencies: ●Organizational Mastery: Excels in multitasking and prioritization, using tools like calendars, project management software, and communication platforms to keep everything running smoothly. ●Interpersonal Excellence: Outgoing and approachable, builds strong relationships across all levels of the organization, communicating effectively with empathy, positivity, and optimism to inspire and motivate others. ●Discretion and Trustworthiness: Handles sensitive information with the utmost confidentiality, earning trust as a reliable confidant who provides honest, insightful feedback. ●Culture Advocacy: Embodies and promotes a positive, optimistic, productive company culture, sensing team energy and intervening with creative solutions to maintain high spirits and connectivity. ●Adaptability: Thrives in a dynamic environment, adjusting to founders' travel schedules, unexpected requests, and evolving team needs while maintaining composure and efficiency. ●Strong Communication: Delivers clear, concise updates and reports, both verbally in daily meetings and in written form, ensuring founders are always informed and aligned

JOIN A FAMILY NOT A TEAM Are you a natural born leader who has a passion for Dentistry and serving your community? The ideal Office Manager will be able to join this growing family oriented Dental Practice and create an atmosphere that will be positive, well organized and productive to maintain the practice goals. You will be responsible for managing the schedule to ensure that patients and the team are running on time, assist with treatment planning, generate claims for the billing department to finalize and submit, review posted checks from the billing department to ensure accuracy, assist with Human Resource task, able to adhere to office policies and procedure and hold employees accountable. If you truly enjoy the Dental Industry and impact perfecting smiles to instill confidence in those in the community, look no further and submit your resume TODAY! CULTURE OF PRACTICE: Innovative Outcome Oriented People Oriented Team Oriented COVID -19 MEASURES: Face Shields Hand Sanitizer Stations Sneeze Guards at Desk Locations Requirements High School Diploma 1 -2 Years Experience as an Office Manager in an office Previous Dental Assisting Experience preferred but not required FAMILUAR WITH SOFTWARE PROGRAMS: Open Dental Weave FAMILUAR WITH INSURANCES: PPO Denti -Cal Benefits Dental Holiday Pay Bonus Structure 401K