Office manager/administrative assistant jobs in The Hammocks, FL - 243 jobs

Executive and Personal Assistant for MaxTheMeatGuy This is not a traditional assistant role. We're hiring a highly trusted right-hand person to support both the MaxTheMeatGuy team and the logistics that make the work possible. This role blends content operations, coordination, errands, and personal support. No two days will be the same and there will be a large variety of responsibilities we will lean on you for which are listed out below (but not limited to the below). We need someone who is tech savvy, responsible, loves to work hard, stays calm in stressful situations and is ready for anything. Brand & Work Support • Posting and scheduling content • Sorting, organizing, and sending footage to editors • Planning videos and tracking shoot needs • Sourcing ingredients and props (sometimes last-minute) • Communicating with editors, designers, contractors, and collaborators • Assisting with travel logistics • Acting as a point of contact for the team • Setting up sets, cameras and prepping the studio for filming days • Drafting scripts for videos • Staying on top of deadlines for branded content Personal Support • Checking on cats • Meeting cleaners or service providers • Running errands (sometimes far away) • Helping with gifting • Handling small but critical tasks that free up filming time Qualifications • Extremely reliable and detail-oriented • Proactive and adaptable • Organized but flexible • Comfortable driving and running errands • Tech-capable with files, messages, and posting • Calm, discreet, and professional This Role is Not for Someone Who • Needs a fixed daily schedule or 9-5 • Is uncomfortable with last-minute tasks or changes • Only wants creative work and not logistics or errands • Is looking for a purely remote role Pay & Structure • Competitive pay based on experience • Hybrid role (remote + in-person support required) • Full-time commitment with support needed on the weekends • Must live in Miami and have a car How to Apply Please apply here or send your resume to ********************** along with a short introduction explaining why this role excites you and your relevant experience.

Type: Full-time Seniority: Intermediate (2-3+ Years Experience) Reports to: CEO and CPO Works closely with: Senior Executive Assistant (EA) About FanBasis FanBasis is a leading platform enabling entrepreneurs, experts, and creators to build and scale digital product and service-based businesses. It offers tools for managing offers, courses, communities, memberships, and more, simplifying operations with built-in payment processing, subscription management, and engagement features. As a one-stop shop for the internet economy, FanBasis empowers its growing seller base through innovative, scalable solutions. With strategic partnerships, FanBasis is revolutionizing how digital businesses operate and thrive. Role Description The Executive Personal Assistant (EPA) serves as a trusted right hand to both the CEO and the Chief Product Officer (CPO), providing high-level support across executive priorities with a strong emphasis on discretion, anticipation, and operational excellence. This role supports both business and personal matters for the CEO, and personal assistant tasks only for the CPO. The EPA works hand-in-hand with a Senior Executive Assistant to divide and conquer projects, ensure seamless coverage, and keep leadership priorities moving forward. With a 24/7 mindset, this role requires adaptability, sound judgment, and the ability to stay several steps ahead in a fast-paced, high-growth environment. As the face of the office, the EPA is positioned at the front of the office to welcome high-level clients, investors, and stakeholders, creating a polished and professional first impression. Key Responsibilities Executive & Personal Support - CEO Manage and optimize the CEO's complex calendar and daily schedule (business + personal) Coordinate domestic and international travel for the CEO (business + personal), as well as company-wide travel coordination when needed using a centralized travel management platform Screen, prioritize, and respond to incoming communications as appropriate Set up meetings, attend when needed, take notes, and ensure follow-ups are completed Prepare expense reports and track reimbursements Administer vendor and contractor payments via payment platforms Support time-sensitive projects including: Building presentations Designing materials in Canva Compiling research Drafting documents Coordinating cross-functional follow-ups Handle confidential and high-priority personal matters with discretion Personal Support - CPO Manage personal calendar scheduling and logistics Book personal travel, reservations, and appointments Assist with personal errands, purchases, and one-off requests Track personal project timelines and reminders (Note: This role does not handle business or operational responsibilities for the CPO.) Office Management & Front Office Presence (In coordination with the Senior EA) Serve as the primary greeter for high-level clients, investors, and external stakeholders Maintain office and breakroom supplies; manage inventory levels Liaise with vendors, property management, and tech support Support office culture initiatives and internal events Collaboration with Senior Executive Assistant Work closely with the Senior EA to align on priorities, workflows, and coverage Partner on large initiatives and special projects Ensure clear handoffs and communication across leadership support functions Qualifications Exceptional organizational skills managing complex schedules and priorities High level of discretion and confidentiality with sensitive information Proactive, resilient, and adaptable in a fast-paced environment Strong attention to detail and follow-through Tech-savvy with Google Workspace, payment platforms, and Canva Experience with office management and vendor coordination Flexible availability with a 24/7 support mindset Prior experience as an Executive Assistant or Personal Assistant preferred Who You Are You are a highly reliable, proactive Executive Personal Assistant who thrives in a high-touch, fast-moving environment. You understand that supporting senior leadership sometimes extends beyond standard office hours and are comfortable being available as needed to ensure priorities are handled seamlessly. You take pride in being hands-on and resourceful-whether that means coordinating complex schedules, handling last-minute requests, or stepping out to run personal errands when required. No task is beneath you; you approach every responsibility with professionalism, discretion, and a solutions-first mindset. Benefits Competitive salary and benefits package Gym membership packages Paid time off and company-paid holidays In-person work environment in Miami, FL Team-Buidling events, company lunches, and swag Opportunity to be a part of a fast-growing team of Industry Experts. Work Environment Collaborative, in-office environment with regular interaction among leadership and team members. Occasional short trips outside the office for errands or task-related needs. Minimal to no travel required.

We are looking for an Executive & Personal Assistant to act as a highly trusted extension of the CEO, providing comprehensive support across a fast-moving, high-growth organization while also overseeing the day-to-day coordination of her professional and personal affairs. This role calls for exceptional organizational skill, discretion, forward-thinking, and the ability to work autonomously with strong judgment. The ideal candidate is a polished communicator with a flexible, responsive, and proactive approach, well-suited to supporting a dynamic executive. OPEN TO CANDIDATES INTERESTED IN RELOCATING TO MIAMI. Key Responsibilities Oversee and maintain the CEO's calendar, managing both business and personal commitments. Proactively structure and manage daily and weekly schedules for the CEO and family. Coordinate all executive travel in close partnership with the travel team, including domestic and international flights, accommodations, ground transportation, and end-to-end logistics. Ensure the CEO is fully prepared for meetings by compiling, organizing, and summarizing relevant materials, presentations, and key information. Support daily office operations by organizing the CEO's workspace, preparing meeting spaces. Prepare, submit, and track expense reports. Act as a central point of communication between business and personal contacts. Run ad hoc errands as needed and manage office and supply inventory for both the CEO's home office and company offices. Serve as a strategic gatekeeper and trusted thought partner to the CEO by anticipating needs, identifying conflicts or pressure points, and proactively recommending solutions to protect time, focus, and energy. Oversee personal and professional gifting, important dates, and key touchpoints (birthdays, holidays, thank-yous, and special occasions). Qualifications 8-10+ years of relevant experience supporting senior-level executives in high-paced, complex environments Bachelor's degree required Strong “no task too big or too small” mentality with a positive, solutions-oriented attitude Advanced proficiency in Microsoft and Google Suites, iCloud/iCal (Slack and Asana a plus) Exceptional ability to anticipate needs and plan several steps ahead Polished communication skills, sound decision-making, and consistent professionalism Proven discretion and ability to manage confidential and sensitive information Highly adaptable, with the ability to think creatively and propose solutions as priorities evolve Extremely organized and detail-driven Location: on-site daily in Miami, Fl. Salary: up to $160k DOE, BENEFITS, PTO, ETC. RELOCATION ASSISTANCE PROVIDED FOR CANDIDATES RELOCATING TO MIAMI.

Founded in 1950, Club Med pioneered the all-inclusive vacation concept and has become the global leader in its market. The company embodies an upscale, friendly, and multicultural spirit, operating 70 resorts in some of the most beautiful locations worldwide, as well as a cruise ship and luxury villas and chalets. Club Med is synonymous with dreams and happiness, offering a unique, family-friendly, and upscale all-inclusive experience. Office Manager and CEO & VP Administrative Assistant Reporting Structure The Office Manager and CEO & VP Administrative Assistant reports directly to the CEO and is based in Miami. Key Missions and Responsibilities CEO & VP Administrative Assistant Coordinate all travel arrangements for the CEO and executive team. Maintain and update the CEO's calendar, including travel, vacations, and team schedules. Enter expenses into the system promptly for payroll purposes for the Executive Committee Team. Schedule meetings as required. Prepare internal and external communications, such as memos, emails, presentations, and reports. Act as the primary point of contact among executives, employees, clients, and external partners. Process expenses through MSH. Office Manager Oversee and support all administrative functions in the office to ensure smooth operations. Manage office supplies inventory and place orders when necessary. Coordinate the assignment of captains for Fire/Evacuation plans in the building. Greet visitors and handle incoming and outgoing mail, including FedEx packages. Ensure the postage machine is operational and coordinates with accounting Assist with office layout planning, office moves and managing IT infrastructure. Manage the office budget. Identify and implement opportunities for process and office management improvements. Offer additional administrative support as needed, including scheduling group meetings, maintaining calendars, conducting research, and preparing reports. Requirements Proven experience as an Executive Administrative Assistant supporting C-level executives. Excellent proficiency in MS Office applications. Superior organizational and time management skills. Familiarity with office gadgets and applications, such as e-calendars and copy machines. Exceptional verbal and written communication skills. Discretion and confidentiality in handling sensitive information. High School diploma required; PA diploma or certification is a plus.

General Manager for Miami's most famous and iconic office TOWER. Salary: 180,000 - 210,000 base + 20% bonus A global real estate services firm is seeking a General Manager to take full operational and financial leadership of one of Miami's most iconic trophy office towers. This is an existing, high-profile asset requiring a senior operator with proven experience running large-scale office towers at the highest standard. This role is strictly confidential and suited to a best-in-class office leader who combines strong operational command with exceptional financial acumen. The Role You will have end-to-end responsibility for the day-to-day management, financial performance, and strategic oversight of a landmark office tower, acting as the senior on-site authority and key client representative. Key responsibilities include: Full P&L ownership, budgeting, forecasting, and variance analysis CAM budgeting and reconciliations at a complex, multi-tenant tower level Oversight of all building operations, engineering, security, janitorial, and vendor partners Leadership of on-site management and operations teams Tenant relationship management at a senior / institutional level Capital project oversight and coordination with ownership and asset management Delivery of a white-glove service standard appropriate to a top-tier trophy asset Acting as the primary liaison between ownership, asset management, and external stakeholders Required Background Proven experience as a General Manager (or equivalent senior role) of large office towers Deep understanding of commercial office financials, including budgets, CAM, audits, and reporting Exceptionally strong financial capability - candidates with an accounting or finance background are strongly preferred Experience managing complex assets with demanding institutional ownership Ability to operate autonomously with full accountability Executive presence and confidence engaging with high-level tenants and investors Location & Mobility The role is based in Miami, Florida Candidates from any U.S. state are encouraged to apply Relocation support may be considered for the right individual Why This Role Opportunity to lead one of the most significant office assets in the U.S. market High visibility, high trust, and true ownership of the asset Long-term platform with a globally respected real estate organization

We're seeking a proactive and detail-oriented Administrative Assistant with commercial real estate industry experience to serve as the right hand to the team principals and help drive day-to-day operations, marketing execution, listing preparation, and transaction coordination. You'll also help formalize systems, manage our database, and ensure our listings and clients receive white-glove service. Key Responsibilities Administrative Operations Manage calendars, schedule meetings, and handle Zoom links for internal and client meetings Prepare buyer/seller documents, deal sheets, disclosures, and team contracts (Docusign, Compass tools) Organize and maintain internal trackers, digital files, and Compass compliance (Skyslope) Assist with invoices, vendor payments, and expense tracking Order office supplies and team promo items (cards, champagne, etc.) Maintain listing and transaction pipeline reports Coordinate post-closing follow-ups and testimonials Listing & Deal Coordination Coordinate listing prep: order photos, schedule vendors (stagers, handymen, cleaners, movers) Upload listings to Compass, MLS, LoopNet, Crexi Prepare brochures, OM flyers, open house collateral, and disclosure packets Track listing performance and prepare seller updates (Compass, Zillow, Redfin) Manage offer paperwork, deal sheet creation, attorney coordination, contract execution Ensure compliance with Compass systems, generate commission invoices, finalize in Deal Closer Update all status changes across platforms Marketing & Lead Management Design and send e-blasts, brochures, newsletters (Compass Marketing Center, Mailchimp) Manage team's Instagram and Facebook pages; assist with content creation and posting Coordinate print campaigns and seasonal marketing drops Support marketing campaigns (including Google Ads and Facebook Ads if applicable) Oversee CRM maintenance, track Zillow leads, and request client reviews Event & Client Support Plan client and broker events (venue, invites, food, promo items) Coordinate vendor and prospect meetings Support holiday, seasonal, and branding outreach campaigns Qualifications Minimum 2+ years in a support role (real estate, executive assistant, operations, or marketing) Experience in real estate (residential or commercial) strongly preferred Tech-savvy: Google Workspace, Docusign, CRM systems (Compass, FUB, Salesforce), Canva Strong writing, grammar, and communication skills Meticulous attention to detail and process-oriented Friendly and professional demeanor; able to handle clients, brokers, and vendors with confidence Real estate license is a plus, but not required Compensation & Perks Competitive salary based on experience Performance-based bonuses Room for growth as the team expands Flexible hours with hybrid work setup Paid time off and Compass platform access Entrepreneurial, collaborative team culture

Our client is seeking a front desk receptionist to join their team! Greet and welcome visitors in a warm and professional manner. Manage incoming phone calls, directing them to the appropriate personnel while maintaining phone etiquette. Maintain an organized filing system for documents and records. Scheduling appointments, managing calendars, and handling correspondence. Assist with administrative tasks as a personal assistant when required. Ensure the front desk area is tidy and presentable at all times. Handle customer inquiries and provide information about services offered. Support team members with various tasks as needed to ensure smooth operations. Skills Strong computer literacy with the ability to type efficiently and accurately. Familiarity with phone systems and excellent phone etiquette. Bilingual abilities are a plus, enhancing communication with diverse clientele. Exceptional customer service skills with a friendly disposition. Strong organizational skills with attention to detail in managing files and documentation. Ability to work independently as well as part of a team in a dynamic environment.

Swiss Re is seeking an experienced and highly engaged Office & Operations/Facilities Manager to oversee five key locations-Miami, Alpharetta, Washington, D.C., Lansdale (PA), and Midlothian (VA). This role is ideal for a dynamic professional who excels at building strong relationships, driving operational excellence, and delivering exceptional workplace experiences. This person must be based in Miami, Florida. About the Team: This role is a part of the Corporate Real Estate & Services (CRES) Americas team. You will partner closely with the Head of CRES East Region and local business leaders to manage facility operations, guide capital and infrastructure projects, and foster a culture of continuous improvement across multiple sites. The CRES team is responsible for leading and managing third-party vendors and contractors - while representing Swiss Re with professionalism and confidence. About the Role: Stakeholder & Workplace Experience * Serve as the primary point of contact for employees, executives, stakeholders, and tenants across all five locations. * Build strong relationships with site leads and local business leaders to proactively address needs and provide best-in-class customer service. * Coordinate onsite events, conferences, and large-scale meetings in partnership with the Events Management Team. Facility Operations & Project Management * Oversee day-to-day facility operations in Miami and Alpharetta, with governance oversight for the Washington, D.C., Lansdale, and Midlothian offices. * Manage building maintenance, infrastructure, and all MEP systems (HVAC, lighting controls, plumbing, etc.). * Partner with Head CRES East Region to lead construction, renovation, and fit-out projects, ensuring alignment with timelines, scope, and budget. * Administer Integrated Workplace Management Systems (IWMS) including space allocation, office moves, onboarding/offboarding changes, lease data, and asset maintenance. Financial Management * Own budgeting, forecasting, and monitoring of all associated office expenses and investments. * Process and review invoices, manage office supply inventory, and ensure adherence to annual budgets and savings goals. * Prepare financial and business reports for the Head of CRES East Region. Vendor & Contract Management * Oversee external vendors and contractors, ensuring alignment with SLAs, KPIs, and contract requirements. * Partner with Procurement to ensure all contracts comply with Swiss Re standards. * Direct and evaluate the work of external staff (3 team members). Risk, Safety & Compliance * Manage site-level risk by identifying, assessing, and documenting risks; completing all required reports accurately and on schedule; providing clear risk-control assessments; and ensuring effective response and resolution of incidents or unexpected operational events. * Lead Business Continuity Planning for the sites, including documentation, training, and annual safety/security reviews. * Maintain a strong understanding of corporate office leases and ensure compliance with all lease provisions. About You: * Fluency in Spanish required. (Need to be English speaking and Spanish speaking) * Bachelor's degree or a minimum of 10 years of real estate and facility management experience in a global, highly professional environment. * Proven project management experience, including construction and fit-out oversight. * Demonstrated ability to build trusted client and stakeholder relationships and deliver practical solutions. * Strong knowledge of lease language and property standards. * Exceptional verbal and written communication skills; ability to present to stakeholders and senior leadership. * Advanced proficiency with MS Outlook, Word, Excel, PowerPoint, and Teams. * Experience with Integrated Workplace Management Systems (IWMS). * Strong networking and negotiation skills; comfortable engaging with new stakeholders at all levels. * Swiss Re supports flexible working arrangements; however, due to the relationship-driven and operational nature of this role, consistent on-site presence is essential. This role is based in Miami, Florida. The estimated base salary range for this position is $80,000 to $120,000. The specific salary offered for any given role will take into account a number of factors including but not limited to job location, scope of role, qualifications, complexity/specialization/scarcity of talent, experience, education, and employer budget. At Swiss Re, we take a "total compensation approach" when making compensation decisions. This means that we consider all components of compensation in their totality (such as base pay, short-and long-term incentives, and benefits offered), in setting individual compensation. About Swiss Re Swiss Re is one of the world's leading providers of reinsurance, insurance and other forms of insurance-based risk transfer, working to make the world more resilient. We anticipate and manage a wide variety of risks, from natural catastrophes and climate change to cybercrime. Combining experience with creative thinking and cutting-edge expertise, we create new opportunities and solutions for our clients. This is possible thanks to the collaboration of more than 14,000 employees across the world. Our success depends on our ability to build an inclusive culture encouraging fresh perspectives and innovative thinking. We embrace a workplace where everyone has equal opportunities to thrive and develop professionally regardless of their age, gender, race, ethnicity, gender identity and/or expression, sexual orientation, physical or mental ability, skillset, thought or other characteristics. In our inclusive and flexible environment everyone can bring their authentic selves to work and their passion for sustainability. If you are an experienced professional returning to the workforce after a career break, we encourage you to apply for open positions that match your skills and experience. Swiss Re is an equal opportunity employer. It is our practice to recruit, hire and promote without regard to race, religion, color, national origin, sex, disability, age, pregnancy, sexual orientations, marital status, military status, or any other characteristic protected by law. Decisions on employment are solely based on an individual's qualifications for the position being filled. During the recruitment process, reasonable accommodations for disabilities are available upon request. If contacted for an interview, please inform the Recruiter/HR Professional of the accommodation needed. Keywords: Reference Code: 136176 Nearest Major Market: Miami Job Segment: Operations Manager, Facilities, Compliance, Risk Management, Operations, Legal, Finance

Role- Purchase Executive Salary- 4.5 lpa to 6 lpa Disability- Locomotor disability, Vision impaired (50%), Hard of hearing (50%) Experience- Essential Excel expertise Basic commercial knowledge Desired Previous purchase experience SAP/ERP exposure Functional Competencies Basic commercial knowledge Conversant with Excel, Word, SAP Behavioral Competencies Communication skills (written and verbal) for coordination with internal and external stakeholders Time management skills Additional Requirements Document Details Written By Date 05/April/2021 Validated By Date Approved By Date Roles & Responsibilities PR to PO or any manual POs. Also, ensure timely release of manual POs from releasing authority (ZPR50).  Ensure commitments from vendors on on-time deliveries once POs are raised or any deviations to the supplies to be escalated  Ensure and maintain on-time Price Change (PIR) and Purchase related planning master data (PM Ordering System) as per stated guidelines in Asian Paints Quality Systems (APQS)  Ensure vendor's portal or boardwalk usage compliance and co-ordination with IT if any issue  Support Manager-Purchase for the quarterly Packing Material costing work by preparing/updating base files. Also, prepare MIS whenever sought by function  Servicing the consumption plans and also ensuring maintaining exact pre-determined inventory levels. Review plan coverages regularly and escalate issues pro-actively  Quality rejection handling and CAPA closures in SAP as guided by Manager  Maintain system hygiene by updating the correct master data like vendor master, , valid open POs in the system  On-time generation of monthly reports such as Vendor Performance Also, ensure the correctness of the reports.  Co-ordinate with suppliers, shared services (SSC), taxation for payment, Finance, waybill related issues, detention related issues. Ensure prompt response to the stakeholders on queries sought by stakeholders.  Ensure on-time actions on quarterly slow-moving report, dead-reg & dead-mat. Also, on-time disposal of rejected stock with help of manager, plant and vendor.  Ensure 100% compliance to the purchase related APQS processes in terms of following activities as stated in process and ensure data capture in QRs as per APQS. If any issue in understanding or scope for improvement to be discussed with Manager.  Ensure timely raising of debit /credit notes to the vendor based on the quality rejections or any other issue highlighted by the plants / vendors etc.  Actively participate and complete assigned projects. Qualifications Essential Graduate Desired Commercial graduate Additional Information All your information will be kept confidential according to EEO guidelines.

JOB TITLE: Office Manager & Executive Assistant EMPLOYER: A-CAP Services LLC REPORTS TO: Chief Legal Officer LOCATION: Full-Time Onsite in Miami, FL (Brickell) ABOUT THE COMPANY A-CAP is a rapidly growing organization that owns and operates multiple insurance companies and ancillary insurance businesses and has over $10 billion of total invested assets. This opening is with the holding company, which primarily performs asset management, actuarial, accounting, and other oversight functions on behalf of A-CAP's insurers and third-party clients. This group also provides strategic and operational support to A-CAP's portfolio companies/subsidiaries, proactively formulates new investment strategies, oversees external financing and acquisition activities, and provides modeling support for insurer liabilities and capital. On the insurance product side, A-CAP's primary lines of business are traditional fixed and equity-indexed annuities, with additional business in whole life insurance, Medicare supplement, and hospital indemnity products. A-CAP insurers originate over $2 billion of new premium annually. ABOUT THE ROLE We're looking for a dynamic, highly organized Office Manager & Executive Assistant to support our CEO, Chief Legal Officer, and Executive Team while managing the daily operations of our newly opened Miami office. This is a key position for someone who thrives in a fast-paced, high performing environment and is passionate about delivering exceptional support. In this role you'll wear many hats involving high-level executive assistance, hands-on office management, proactive problem solving, and requiring flexibility and discretion. At A-CAP, you'll be part of a tight-knit, mission-driven team where your contributions have real impact. You'll support leaders who value precision, trust, and initiative, while helping shape a workplace that reflects excellence and energy. If you're excited by making things run smoothly and being the go-to person for getting things done, we want to hear from you! WHAT YOU WILL DO: Executive Assistant Responsibilities: Serve as gatekeeper to CEO and CLO, managing complex calendars, prioritizing requests, and ensuring seamless daily operations. Coordinate meetings and logistics for Executives and Board of Directors, including preparation of agenda, meeting decks, and on-site support. Handle a range of administrative tasks including: Drafting confidential correspondence, documents, presentations and reports. Managing contact lists. Coordinating travel and submitting expense reporting. Gathering and organizing materials for meetings. Attend meetings and events as needed; take meeting minutes when requested, capturing actionable and follow-up items. Support cross-department initiatives, including event coordination and special projects. Office Manager Responsibilities: Receive and welcome visitors and guests while maintaining compliance with security protocols. Oversee daily office operations to ensure a welcoming and professional environment. Maintain office space and facilities, coordinate repairs, manage vendors, and oversee office equipment and supplies. Partner with HR on office layout planning, seating arrangements and internal moves. Negotiate purchase of office supplies, equipment, and services in line with budgetary guidelines. Partner with HR on onboarding/offboarding coordination and employee experience. Partner with HR to organize events, office celebrations, and employee engagement activities to support team engagement and culture. Manage incoming mail and packages, interoffice communication and general phone inquiries. Technology Support Responsibilities: Executive support: Providing the Executive team assistance with direct troubleshooting, and coordination with remote IT support. Onboarding/Offboarding: Support HR and remote IT team with desktop setup, workstation configuration, and software installation for onboarding employees. Office technology: Support A/V functions including video-conferencing equipment, video-walls, streaming services Employee support: Act as a liaison between on-site employees and IT for troubleshooting technical issues, while ensuring compliance with A-CAP's cybersecurity protocols during equipment handling. Resourcefulness with evolving technology. WHAT YOU WILL NEED: Experience: 5+ years in a combination of executive support and office management, with proven experience supporting C-level executives. Education: Bachelor's degree preferred or equivalent relevant experience. Professionalism: High level of discretion, diplomacy, and confidentiality in all matters. Organization: Exceptional time management, ability to multitask, and attention to detail. Communication: Excellent verbal and written skills; ability to present information clearly and concisely. Technology Skills: Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint); ability to quickly learn additional systems (conferencing tools, etc.) and provide on-site assistance to remote IT support teams. Problem Solver: Proactive, analytical, resourceful and solution-focused mindset. Good Judgement: Ability to work independently, make sound judgments, and manage competing priorities. Team Player: Strong interpersonal skills, and customer service mindset. Adaptability: Thrives in a fast-paced, dynamic, and sometimes stressful environment. BENEFITS: A-CAP works hard to create a positive and supportive environment. That's why we offer great benefits to safeguard the health and well-being of our employees. Our comprehensive benefits package includes: Competitive compensation programs Employer-sponsored medical, dental, and vision insurance Paid Life & AD&D Insurance (for employees and families) Paid Disability Insurance (STD + LTD) Paid Parental Leave Paid Vacation and Sick Leave Paid Holidays Voluntary Supplemental Insurance Safe Harbor 401(k) plan with employer match And other benefits and perks! POSITION TYPE AND EXPECTED HOURS OF WORK This is a full-time position. Days and hours of work are Monday through Friday, 9:00 a.m. to 6:00 p.m., 40 hours weekly, or as otherwise arranged with the manager of the department. US work authorization is required. Who We Are: ******************** EEO Statement A-CAP is an Equal Opportunity Employer and does not discriminate in recruiting, hiring, promotion or any other personnel action based on the basis of race, ethnicity, national origin, color, sex, gender, gender identity or expression, sexual orientation, religion, age, disability, veteran status, or any other basis covered by appropriate law. We comply with the laws and regulations set forth in the Know Your Rights poster. All employment is decided on the basis of qualifications, merit, and business need. To request an accommodation, contact *********** and we will make every effort to respond to your request within 48 business hours to work towards a positive solution. Disclaimer: The above is intended to describe the general content of and requirements for the performance of this job. It should not be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Powered by JazzHR qi7Uxmrmh6

We are seeking a highly organized and detail-oriented Executive Assistant/Special Projects Coordinator supporting an Executive and their team engaged in Government Affairs and Public Relations. The Executive Assistant/Special Projects Coordinator performs the following essential functions: * Providing high-level executive administrative support to a Senior Executive and their team * Calendar management and appointment scheduling * Coordinating travel arrangements and being available to travel as needed * Coordinating special events * Develop local regional contacts and surrogates to create partnerships with Florida government officials (tours, town halls, press conferences, speaking opportunities) * Scheduling meetings with newly elected Florida members and leadership in targeted committees on State/Federal level * Identify through trend tracking opportunities, trends, and innovations in Florida's workforce and talent pipeline to remain current with talent and workforce demands * Assisting with special projects * Plan, coordinate, and prepare materials for meetings * Take meeting minutes, track action items and ensure follow up on deliverables EDUCATION, EXPERIENCE AND TRAINING: * Bachelor's degree * Strong communication and interpersonal skills * Prior experience supporting C-suite Executive and their team required. * Proven ability to work under pressure while maintaining a positive team attitude. * Ability to work in a fast-paced environment with competing deadlines and changing priorities * Ability to manage complex calendars and travel arrangements. * Excellent computer skills * Will require some travel

Job DescriptionBenefits/Perks Competitive Compensation including performance bonuses Attractive benefits including retirement planning and bonuses Career Advancement 4Kids Dental is a burgeoning pediatric dental practice dedicated to providing top-notch oral care to predominantly Hispanic communities. We are seeking an office manager to lead our administrative team and help us deliver exceptional patient care. The ideal candidate must be highly organized and able to help implement and monitor operating systems and procedures. Responsibilities Efficiently manage the daily operations of the dental ofice Lead and mentor staff to provide excellent patient experiences Oversee scheduling, billing, insurance processing, and financial management Handle patient inquiries and concerns Implement and maintain office polices and procedures alongside Dental Service Organization Monitor and improve office efficiency and productivity Collaborate between dental office and Dental Service Organization to achieve practice goals Negotiate contracts and pricing with vendors and service providers Accurately maintain general office budget Qualifications Previous experience in Dental Office Management or similar position preferred Leadership skills to inspire and motivate office personnel Proficiency in dental software and office management tools Excellent time management, organization skills and ability to prioritize multiple tasks Strong problem-solving skills and attention to detail Excellent verbal and written communication and interpersonal skills College degree preferred Earning Potential Salary $40,000 + (and will depend on previous experience) Bonuses based on performance metrics

Job Brief: Since 1991, Spring Footwear has made a difference in the lives of consumers who have depended on our brands to deliver comfort and style. Product innovation, quality, value and flexibility are the cornerstones that contribute to our success. “To develop successful partnerships by creating and delivering the best quality, value, product and service every day!” The Executive Assistant/Office Manager will report directly to the CEO and President. This role provides high-level executive administrative support and project management. This position requires working across a variety of internal and external groups and learning all aspects of the business. Must have experience with business administration, strong administrative and executive support skills, company-wide communication, event and travel planning. This person should be willing and able to work independently with little or no supervision. The Assistant/Office Managerwill be a highly resourceful team-player, who is comfortable working in a fast-paced environment, thrives under pressure, while remaining flexible, proactive, and efficient. The individual will have the ability to exercise good judgment in a variety of situations, with strong problem-solving, Project and Team management , negotiation capabilities, along with leadership, business acumen, and outstanding relationship-building skills. Additionally, the ideal candidate will have strong verbal and written communication, demonstrated administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant/Office Manager must be creative, highly organized and resourceful. The Executive Assistant/Office Manager serves as the primary point of contact for internal and external constituencies on all matters pertaining to the ownership team, and serves as the voice and face of the company. Skills Required: 3+ years of c-suite executive level support Strong communication, interpersonal relationship building and maintaining capabilities. Strong organization skills that reflect ability to perform and prioritize multiple tasks seamlessly. Excellent attention to detail and eye for perfection. Proficiency in MS Office (MS Excel and MS Outlook) Be proactive in approach to problem solving with strong decision making capability. Project Management and Team building Proven ability to handle confidential information with discretion. Ability to achieve high performance goals and meet deadlines in a fast paced, constantly changing environment. Forward thinker who actively seeks opportunities and proposes solutions. We Offer Competitive wages and benefits Company paid Holidays and Vacation Profit sharing program Advancement opportunities We encourage qualified candidates to apply and join our growing team! Spring Footwear Corp. is an EEO employer, all employment is contingent upon a successful drug and back ground screening, as applicable to the job specifications. We administer the Florida Drug Free Workplace program, and as such, employees may be subject to reasonable suspicion drug tests, as ascribed by the Florida law.

Benefits: * Competitive salary * Paid time off * Training & development Office Manager - Flooring & Home Improvement Employment Type: Full-Time with PTO Salary Range: $45,000-$55,000 + Bonus Opportunities Health Stipend: Available, if needed Ready to Build Something Awesome? This isn't your typical desk job - it's a hands-on opportunity to help grow a local Floor Coverings International franchise from the ground up while shaping an exceptional customer experience in your community. We're a family-owned, fast-growing flooring and home improvement company seeking an Office Manager who is organized, energetic, and passionate about people. You'll wear many hats - from managing operations and scheduling to engaging with customers and supporting local marketing efforts. If you're a creative problem-solver who thrives in a dynamic, fast-paced environment and loves helping people, this could be the career for you. Who We Are Floor Coverings International is the #1 mobile flooring company in North America, with over 300 locations across the U.S. and Canada. Our unique shop-at-home model allows customers to explore flooring options from the comfort of their home - earning us a 4.8-star average rating from over 400,000 happy customers. We believe in craftsmanship, community, and culture - and we're looking for someone who shares those values. What You'll Do as an Office Manager * Be the welcoming voice of our company - answer calls and manage communications with customers, installers, and vendors. * Schedule sales appointments and follow up on open proposals to keep the pipeline moving. * Ensure every customer has a 5-star experience through consistent follow-up, thank-you notes, and review requests. * Keep the office organized, professional, and inviting. * Maintain accurate data in Salesforce and QuickBooks, ensuring clean records from lead to close. * Assist with order tracking, job scheduling, and delivery coordination. * Support production by communicating timelines, job details, and updates with customers and installers. Marketing & Community Engagement * Help manage local marketing efforts - including social media content, community events, and home shows. * Post engaging content on Facebook, Instagram, and LinkedIn that highlights our work and tells our story. * Coordinate with marketing partners to ensure strong online presence and return on ad spend. * Plan and support local outreach and partnership events with realtors, property managers, and contractors. What We're Looking For * 1-3 years of experience in office administration, customer service, or home improvement (flooring experience a plus). * Strong multitasking, organization, and follow-through skills. * Excellent phone and written communication skills. * Proficient with technology - especially Salesforce, QuickBooks, Excel, and social media platforms. * A positive, team-oriented attitude with a willingness to learn and grow. * Comfortable working independently and managing multiple priorities. * Occasional availability for weekend or after-hours community events. Why You'll Love Working With Us * Opportunity to grow with a growing company - your ideas will help shape our future. * Family-owned, people-first culture that values integrity, creativity, and community. * Competitive pay, performance-based bonuses, and room for long-term growth. * Paid training and the chance to represent a national brand that truly cares about its customers. * No two days are the same - and that's what makes it fun. Meet Gary - Owner, Floor Coverings International of Pompano Beach, FL Gary is the proud new owner of Floor Coverings International serving the Pompano Beach, FL area. With a strong background in business and a passion for helping others, Gary is excited to bring his business savvy and leadership skills to his own venture. His mission is simple yet powerful - to make every customer feel like part of the family while providing an exceptional flooring experience from start to finish. Gary and his wife, Chelsy, have been married for four years. While Chelsy isn't directly involved in the day-to-day operations, she is a visible and supportive presence in and around the business. As Gary's biggest advocate, she shares his enthusiasm for building a company that reflects their shared values of trust, comfort, and community. Together, Gary and Chelsy are excited to bring comfort, quality, and care to every home they serve - one floor at a time. If you're organized, proactive, and excited to manage operations while delivering a stellar customer experience, we'd love to hear from you! Apply today and help us deliver the #1 flooring experience in North America.

Assists in managing the execution of all operations in the rooms area departments (e.g.,Front Office, Engineering/Maintenance, Housekeeping) and managing staff. Strives to continually improve guest and employee satisfaction and maximize the financial performance of the department. Monitors compliance with standards and procedures. Leads specific team while assisting with meeting or exceeding property goals. CANDIDATE PROFILE Education and Experience • High school diploma or GED; 4 years experience in the guest services, front desk, housekeeping, or related professional area. OR • 2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major; 2 years experience in the guest services, front desk, housekeeping, or related professional area. CORE WORK ACTIVITIES Leading Room Operations Team • Verifies that goals are being translated to the team as they relate to guest tracking and productivity. • Creates and nurtures a property environment that emphasizes motivation, empowerment, teamwork, continuous improvement and a passion for providing service. • Understands employee and guest satisfaction results and developing game plans to attack need areas and expand on the strengths. • Verifies that the team has the capabilities to meet expectations. • Leads by example demonstrating self-confidence, energy and enthusiasm. • Assists employees in understanding guests' ever-changing needs and expectations, and exceeding them. Managing Property Rooms Operations Function(s) • Assists in managing the execution of all operations in the rooms area departments (e.g., Front Office, Engineering/Maintenance, Housekeeping). • Follows property specific second effort and recovery plan. • Publishes all guest satisfaction results in a timely fashion including all guest satisfaction forms, comment cards and guest letters. • Takes proactive approaches when dealing with employee concerns. • Extends professionalism and courtesy to employees at all times. • Communicates/updates all goals and results with employees. • Meets semiannually with staff on a one-to-one basis. • Assists/teaches the team scheduling against guest and hours/occupied room goals. • Performs hourly job functions as needed. • Performs other duties, as assigned, to meet business needs. Managing and Monitoring Activities that Affect the Guest Experience • Understands the brand's service culture. • Provides excellent customer service by being readily available/approachable for all guests. • Strives to continually improve guest and employee satisfaction. • Takes proactive approaches when dealing with guest concerns. • Extends professionalism and courtesy to guests at all times. • Responds timely to customer service department request. • Verifies that all team members meet or exceed all hospitality requirements. Managing Profitability • Assists in performing required annual Quality audit with General Manager (GM) & Regional Director (RD). • Verifies that a viable key control program is in place. • Reviews financial statements, sales and activity reports, and other performance data to measure productivity and goal achievement and to determine areas needing cost reduction and program improvement. • Strives to maximize the financial performance of the department. Conducting Human Resources Activities • Interviews and assists in making hiring decisions. • Receives hiring recommendations from team supervisors. • Verifies that orientations for new team members are thorough and completed in a timely fashion. • Solicits employee feedback, utilizes an “open door” policy, and reviews employee satisfaction results to identify and address employee problems or concerns. • Verifies property policies are administered fairly and consistently, disciplinary procedures and documentation are completed according to Standard and Local Operating Procedures (SOPs and LSOPs) and support the Peer Review Process, where applicable. • Celebrates successes and publicly recognizes the contributions of team members. At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.

Responsible for strategic thinking, tactical action, and operational decision-making to fulfill the mission of the department and organization. The Manager is a cross-functional leader who oversees patient flow across multiple service lines, departments, and sites. Develops, interprets, and applies departmental policies and standardized workflows. Responsible for implementing process change identified through the Revenue Cycle process or regulatory audits. Anticipates and encourages research of business needs to develop, plan, and implement proactive solutions. Expected to manage initiatives in support of patient satisfaction standards and objectives. Provides financial analysis and strategic planning, as well as oversees the budgetary controls in partnership with various levels of management and Finance. Practices the BHSF philosophy of service excellence in providing professional, compassionate and friendly service to patients of all ages, families, employees, physicians and community members. Degrees: * Bachelors. Additional Qualifications: * Bachelor's Degree in Healthcare preferred with a minimum of 5 years' experience in healthcare leadership. * Certified Healthcare Access Manager (CHAM) preferred. * Desired leadership experience in managing multiple departments, call center type environment, or fast-paced environment under tight/stressful timelines. * In lieu of Bachelor's Degree, a minimum of 6 years' experience in healthcare leadership. * Excellent verbal and written communication skills with an emphasis in problem resolution. * Ability to multitask, especially during stressful situations. * Professional, detail-oriented team player. * Understand performance improvement, i. * e. * , collect data, analyze data, identify process and implement process change. * Knowledge of healthcare regulatory guidelines to include, but not limited to, HIPAA, AHCA, EMTALA, etc. * Experience in Microsoft Office products and EMR applications. * Bilingual English, Spanish/Creole preferred. Minimum Required Experience: 5 Years

Job Description A well-established kitchen and bathroom remodeling company serving Broward & Palm Beach County, is seeking a highly organized Office Manager / Job Coordinator to join our team. This role is essential to keeping our projects running smoothly, our customers informed, and our installers on schedule. Position Overview We are looking for someone with strong communication skills, excellent attention to detail, and the ability to coordinate multiple projects at once. The ideal candidate has experience in construction, remodeling, or a similar field-but we will consider strong office managers with proven coordination skills. Responsibilities Manage day-to-day office operations Schedule job installations, inspections, and material deliveries Serve as the primary point of contact for customers and subcontractors Track job progress, timelines, and project documentation Coordinate with installers, sales staff, and management to ensure project accuracy Maintain organized files, contracts, and permitting documents Handle incoming calls, emails, and workflow communication Assist in ordering materials and confirming vendor lead times Provide customer service updates throughout each project Requirements Strong organizational and multitasking abilities Excellent communication and customer service skills Office management or job coordination experience required Construction/remodeling experience strongly preferred Ability to manage schedules, timelines, and project documentation Proficiency with computer systems, email, and basic office software Professional, reliable, and able to work in a fast-paced environment Hours & Compensation Full-time position Competitive pay based on experience Opportunity for long-term growth within a reputable remodeling company Powered by JazzHR bQjEQLIws4

JRN: 2350 We are seeking an Executive/Personal Assistant to provide high-level administrative, operational, and personal support to the Chief of Staff and CEO of a confidential family office in Miami Beach, FL. , and the client is looking to hire immediately. The ideal candidate demonstrates exceptional discretion, judgment, and flexibility, with the ability to anticipate needs across business, estate, and personal matters. You thrive in a fast-paced environment, embrace a “no task is too big or too small” mindset, and treat the organization and properties as if they were your own. Responsibilities Administrative Support Provide direct administrative and personal support to the CEO and Chief of Staff. Manage all inbound and outbound communications, including email, phone calls, mail, couriers, and deliveries. Prepare meeting materials, conduct research, and present findings ahead of meetings. Maintain and manage complex calendars for the CEO. Schedule and confirm business and personal appointments, meetings, and reservations. Arrange worldwide business and personal travel, including flights, accommodations, ground transportation, and detailed itineraries. Coordinate transportation between airports, hotels, board meetings, residences, and private events. Draft travel itineraries for review by the Chief of Staff prior to final approval. Vendor, Estate, and Property Coordination Serve as a primary point of contact for vendors and contractors under the direction of the Chief of Staff. Schedule and oversee routine maintenance, repairs, and service appointments for offices and estates. Provide vendors access to offices and properties and monitor progress through completion. Track vendor updates, timelines, and deliverables and report status clearly to the Chief of Staff. Ensure all vendor invoices, proposals, and contracts are submitted to the Chief of Staff for review prior to CEO approval. Office, Property, and Asset Organization Assist with organization and upkeep of offices, estates, aircraft, staff quarters, and storage areas. Coordinate stocking of household, office, and personal supplies as needed. Support event coordination at offices and properties in collaboration with chefs, housekeepers, and other staff. Maintain orderly, well-documented professional and personal filing systems, both digital and physical. Qualifications Exceptional organizational and project management skills. Excellent interpersonal and communication skills; comfortable interacting with high-level executives, board members, vendors, and staff. Tech-savvy, with strong proficiency in Microsoft Office Suite, particularly Outlook. Self-starter with strong judgment and an ownership mentality. Ability to manage confidential information with discretion and professionalism. Flexible schedule with a 24/7 availability mindset for urgent matters. Valid driver's license. Outstanding references from current and prior employers. Bachelor's degree from an accredited college or university preferred. Location: Miami Beach, FL (fully on-site). Compensation: competitive salary, excellent benefits, PTO, and a discretionary bonus.

Open Requirements for Person with Disability Role- Billing Executive Work Mode- Work from Office Interview Mode- Walk in Interview Experience- 3-5 Years Ctc- 4-6LPA Disability Type- Locomotor Disability, Low Vision, Hard of Hearing, Dwarfism, Muscular Dystrophy, Blood Disorder Job Description- 1. Prepare picking list and share with dispatch team 2. Prepare invoices for customer 3. Prepare report for billing as per management requirement 4. Ensure accounts teams has all up to date data Qualifications Diploma and B.E Additional Information All your information will be kept confidential according to EEO guidelines.