Office manager/administrative assistant jobs in Tigard, OR

Job Description Global Security and Communication, Inc. is calling all friendly go-getters in the Vancouver, WA area to apply to join our office team full-time as an Administrative Assistant! Part-time considered for the right applicant! WHY SHOULD YOU APPLY? We pay our Administrative Assistant a competitive starting wage up to $21-25 an hour based on experience. This is a long-term position that offers plenty of advancement opportunities. You would also be eligible for our great benefits package which includes medical, dental, and vision insurance. Plus, we make it easy to apply with our initial short, mobile-friendly application. ABOUT GLOBAL SECURITY AND COMMUNICATION, INC. Global Security and Communication is committed to providing our customers with the highest level of technology for their security needs. We offer our customers home security, automation, business fire, CCTV, and security systems. Whether they're just looking for a system to protect their homes and loved ones or they're protecting 30,000 square feet of warehouse, we have the perfect system for them! In addition to providing our customers with the best service possible, we are happy to be of service to our team! We have created a great work environment where our employees are given the space to grow, adapt, and improve. ARE YOU A GOOD FIT? Ask yourself: Do you have an upbeat, friendly, and outgoing personality? Are you a customer service rockstar? Do you have strong written and verbal communication skills? Are you attentive to detail? Can you effectively multitask? Are you organized? Do you have excellent data entry skills? Are you a hardworking individual who sees what needs to be done and does it? If you answered yes and meet the following qualifications, keep reading! Customer service and phone skills Basic computer skills, including data entry Relevant experience is required Finance and accounting experience preferred YOUR LIFE AS AN ADMINISTRATIVE ASSISTANT You arrive at the office each day ready to perform a variety of day-to-day office tasks such as answering phones, filing paperwork, and completing data entry. Whether you are answering a client phone call or reaching out to them, you are sure to make a great impression and provide exceptional customer service. Your positive, can-do attitude is one of the reasons our clients enjoy doing business with us. Juggling multiple tasks at once, you enjoy keeping busy and are sure to manage your time effectively. You get great satisfaction out of the role you play in keeping our business running smoothly. If you can see yourself excelling in this position, we encourage you to apply! Location: 98663 Job Posted by ApplicantPro

Job Description If you thrive on meeting challenges, solving problems and rock at juggling responsibilities, this Executive Administrative Assistant role with MacKay Sposito's Vancouver Administration team might be for you! As a key team member, you will manage diverse tasks and coordinate daily operations to keep things running smoothly. You'll apply extensive organizational and communication skills, contribute to team objectives, and deliver measurable results while growing responsibilities. This role requires attention to detail, proactive problem-solving, a client-focused mindset, and the ability to thrive in a fast-paced, relationship-driven environment. This full-time role is based out of our Vancouver, WA office and is part of a dynamic and evolving team. We offer a comfortable and collaborative work environment and if you're ready to make an impact and grow in your career with us, let's talk. What you will do in this role: Provide high-level administrative support, including calendar, scheduling, and correspondence management. Coordinate travel, expenses, and conference registrations for multiple leaders. Handle confidential information with discretion and professionalism. Manage meeting logistics, agendas, and follow-ups for executive and client meetings. Oversee office operations, including supplies and general administrative requests. Anticipate needs, streamline processes, and promote continuous improvement. Support internal communications and help foster a positive, productive workplace culture. What you will bring to us: Associates degree preferred but not required. Up to two years of experience in a similar role, preferably within the civil engineering or A/E/C industry. High proficiency in organizational and time-management skills with the ability to prioritize tasks and meet deadlines. Excellent verbal and written communication skills. Proficiency in both Google Office Suite (Docs, Sheets, Meet etc.) and Microsoft Office Suite (Word, Excel, PowerPoint) Must be proactive, self-motivated, able to multi-task, work both independently and in a team environment. The ability to interface effectively and professionally with clients, consultants and the community at large. Why join the MacKay Sposito team? A people-first culture - We are dedicated to our employees and their families. We want to do what's best for them, and their well-being helps drive our business decisions. An excellent reputation - Through our 50-year history, MacKay Sposito has built and maintained an excellent reputation in our community, and with our clients and business partners. You'll be joining a team with a strong foundation and reputation that you can be proud to be part of. A focus on community - MacKay Sposito and our employees believe in giving back to the communities we serve. As a firm, we support several local organizations focusing on community pillars surrounding veterans and the youth. Our team members serve in volunteer positions as commissioners, committee and board members, youth coaches, and participate across a broad range of initiatives. Our Values At MacKay Sposito, we're serious about our work, but we don't take ourselves too seriously. We have a unique and diverse mix of employees who enjoy each other's company. In addition to having first-rate technical skills, we search out people who are friendly, honest and dedicated to their work. We know work isn't only about who you work for, it is also about what you do and how you do it. Led by the strength of our values and a culture shaped by employee ownership, we network with each other, build on each other's contributions, and collaborate to make great things possible. We believe firmly in the principle of constructive candor - always telling the client everything they need to know to make fully informed decisions. By creating a positive, committed and supportive environment, we're able to challenge our people to be the best that they can be, and to celebrate every success. About MacKay Sposito With a diversified portfolio of business segments including civil engineering, landscape architecture, land surveying, construction management, environmental services, and entitlement and planning services, coupled with our strategic mix of public and private clients, we feel well positioned for stability and growth. MacKay Sposito is all about building lasting relationships and strong communities, whether connecting public and private sectors, helping our clients put together a complex mixed-use masterplan development, getting power to a remote rural outpost, or improving a city's facilities. At our core, we're committed to honesty, dedication and relationships. These pillars make up the foundation of how we treat our people, and ultimately our clients, Please note that the salary information shown below is a general guideline only. Salaries are based upon candidate experience and qualifications, as well as various market and business considerations. The wage range for this position is $31.50 - $37.50 per hour. Full time employees receive a well rounded benefit package including access to our company sponsored Medical (including an HSA High Deductible option), Dental, Vision, FSA, and Supplemental Life Insurance plans. We also offer 100% company paid Life Insurance, Short Term Disability, and Long Term Disability coverage. Employees are eligible to participate in our company's 401(k) plan with up to a 4% match. Additionally, employees also receive paid vacation time, paid sick time, and 11 paid holidays and are able to participate in employee ownership offerings. MacKay Sposito pays for expenses associated with licensure as well as annual profit sharing bonuses. Employment requires passing a pre-employment background check and drug screen. As a federal Contractor we participate in E-Verify and are proud to be an Equal Employment Opportunity employer. Open until filled. Powered by JazzHR 8umY4MRhiE

AutoBidMaster is seeking to hire an Executive/Personal Assistant to provide administrative support to the CEO. This role combines executive-level responsibilities with personal assistance duties, ensuring the CEO's professional and personal schedules run smoothly. The ideal candidate thrives in a collaborative environment, manages multiple priorities with precision, and approaches every task - large or small - with dedication and discretion. Candidates should have exceptional communication skills, a commitment to achieving a high level of accuracy and attention to detail. An ideal team member will be able to work well independently but also be flexible enough to be directed at times. RESPONSIBILITIES WILL INCLUDE, AND NOT BE LIMITED TO: Manage the CEO's personal/professional calendar, prioritize meetings, and coordinate competing demands. Schedule and facilitate company conference calls, virtual meetings, and in-person appointments as needed. Organize and coordinate company/personal events and team-building activities. Arrange travel itineraries, including flights, hotels, car rentals, visas, and airport pickups. Manage documentation, prepare any other needed correspondence, meeting notes with action items (ex. Teams, SharePoint, etc.) Develop spreadsheets, reports, and visual data presentations. Serve as the gatekeeper for the CEO-field calls, coordinate meeting requests, and attend meetings when needed. Provide executive support to other executives, as directed by the CEO. Receive and manage incoming communication or memos, including mail, on behalf of CEO and his entities. This includes reviewing contents, determining level of importance, and summarizing or distributing contents when applicable. Maintain filing systems for personnel, update registrations, licenses, and other matters as needed. Assist with personal tasks and errands to keep daily life running smoothly Handle projects and assignments as the business and personal needs dictates. Provide ongoing updates on projects, assist with daily operations, and address ad hoc requests promptly. SKILLS, AND QUALIFICATIONS: Handle multiple projects simultaneously within established time constraints. Work both independently and collaboratively within a team. Ability to work with vendors in a professional manner. Strong work ethic, reliable, punctual, practical, efficient, and honest. Highly organized, meticulous, detail oriented. Excellent communication skills, highly responsive, fast at texting and typing on a computer. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and fluency with Microsoft Teams Capacity to handle tight deadlines and last-minute changes, adapt quickly while remaining flexible, and problem-solve without sacrificing detail. Demonstrated ability to anticipate needs, think critically, and offer proactive solutions. Vault-like ability to maintain confidentiality and be ultra-discreet. Excellent command of the English language, both written and spoken. Bilingual is a plus. Intent to stay in the position long-term. REQUIREMENTS: Bachelor's degree Minimum 5 years' related experience. Willingness to work occasionally nights and weekends, as needed. BENEFITS: Group Health plans Paid holidays Paid time off Bonus program 401k Dynamic and supportive company culture!

Description: Initial Review of Applications Will Begin January 5, 2025 Status: Full-time Hours: 40 hours per week Schedule: Monday - Thursday 8:30 am - 5:30 pm Company Sponsored Time: We participate in a 4-day, 32-hour work week, and YWCA will provide this role 8 hours of Company Sponsored Time for you to use on Fridays to maintain work-life balance while maintaining pay at 40 hours a week. Pay Range: $ 26.52 per hour + $1.00 Bilingual Differential Mission: Weve identified the day-to-day responsibilities linked to each position. In addition to the position specific responsibilities provided below, each YWCA Clark County employee must share responsibility for upholding and modeling the organizations core value on a daily basis. Assure that participants, staff, volunteers and community partners are treated with respect and dignity regardless of race, ethnic background, gender or socioeconomic background. Gain approval for, track, and engage in activities that meet the organizations 1% for Social Change requirement. Think through the lens of racial equity and its intersections with poverty. Use the core principles of anti-racism and grounding those principles in all daily tasks Incorporate the YWCAs commitment to social justice by understanding how racism, sexism, classism and other oppressions intersect and are embedded in institutions. Seek opportunities for continued learning about racial, gender and class equity. General and HR Administration Deescalate situations as they arise and provide advocacy as needed Reserve meeting rooms for staff and community partners as needed. Maintain proper opening and locking procedures for the office. Ensure the common areas are stocked and out-of-stock supplies are promptly ordered. Respond to all incoming calls on a multi-line phone system in a manner that is both professional and welcoming. Ensure that all forms / brochures are stocked and readily available at front desk. Process cash/checks received according to procedure to ensure proper audit controls Prepare outgoing mail for the postal service and other carriers. Assist with clerical duties including faxing, copying, scanning, filing, sorting, etc. as needed Creating and maintaining staff phones with mobile phone vendor Receive, sort and distribute incoming mail, faxes, and UPS and FedEx deliveries. Assisting with collection and filing of documents for HR Office Developing How To Guides for staff Provide administrative support to projects throughout year in partnership with Executive Assistant Unless an accommodation is requested and granted, this position requires the ability to sit or stand for long periods of time and the ability to lift up to 20 pounds. Facilities Administration Communicate with vendors for maintenance visits, repairs and supplies. Process approved supply orders and ordering, stocking of custodial supplies. Order, stock and maintain inventory of facility supplies. Verify orders for accuracy and completeness. Inputting documents for fire code inspections hot water heaters, etc. Generate and maintain daily, weekly, monthly, and annual maintenance calendar Receive facilities request and distribute to facilities manager . Requirements: Requirements for Role: There is a strong social justice component to all positions within YWCA Clark County, requiring critical thinking through the lens of racism and intersections with poverty. Knowing the core principles of anti-racism and grounding those principles in everyday work are required job skills and core values Related education: High school diploma or GED. Related experience: At least six months of experience in a receptionist or customer service oriented role that involves email communication, managing a multi-line phone system, and fax machines. Ability to provide superior service: use active listening skills during initial and subsequent face-to-face conversation with participants, staff, and community partners to ensure all relevant questions and concerns are properly addressed or routed to the correct person. Ability to maintain strong boundaries: maintain strong personal/professional boundaries at all time to make sure that work is spent supporting the participants and furthering the mission of the program and organization. Ability to adapt: the only constant is change expecting and being open to change is a critical part of this position and is a necessary component of being in a service oriented field. Strong problem solving skills: resourceful and able to resolve challenges while knowing when it's time to stop and ask questions or seek additional guidance. Strong technological skills: effectively use common software programs (like MS Office, Excel, and PowerPoint) to fulfill position related expectations. Extensive knowledge of Excel. Strong history of dependability: arrive on time at work every day; promptly communicate with your supervisor about any last minute schedule changes due to illness and provide at least a months' notice before scheduling any vacation or prolonged personal time off. Strong soft-skills: with little to no prompting, adapt work and communication style to mitigate and/or de-escalate crisis, and to best support our participants, staff, and community partners. Don't meet every single requirement after reading through this post? You may be just the right candidate for the role or future roles, and please know we value lived experience! Studies have shown that due to white supremacy culture, systemically oppressed communities are less likely to apply to jobs unless they meet every single qualification. YWCA Clark County is dedicated to building a diverse, inclusive, and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyways. Compensation details: 26.52-27.52 Hourly Wage PIa30241222d35-31181-39191640

Welcome to ARO! Administrative Resource Options (ARO) is a leading international outsourcing firm specializing in office services management. We are a privately held, certified woman owned business and have a presence in 28 states nationwide as well as 4 provinces in Canada. Our services include copy/print, mail and package handling, reception, printer/copier fleet management, and office supply management. We offer a full complement of employee benefits including medical, dental, life and 401(k) with employer match. We also offer some unique benefits such as paid time off for charity work (Charity Leave) and Donate for Life organ donor recognition. We are celebrating our 25th year in business and planning for continued growth. ARO is not a temp or staffing agency. This is a Full Time opportunity Job Description • Basic mail service and or copy/print shop support • Expected to handle a variety of office services including reception and filing • Willing to move from site to site to provide coverage for employees who are out sick or have scheduled time off • Ability to adapt to varying office environments based upon our Customers business • Provide superior level of customer service to existing and prospective clients • Must be able to work full time, flexible shift dependent upon our Clients requirements • Provide assistance and/or solutions to client questions and problems • Regular and reliable attendance, punctuality and a flexible mind set are a must • Perform other related duties as assigned • Willingness to gain the business knowledge that will help lead to be promoted to a Site Lead/Manager as we continue to grow our business • This position requires travel to all sites within an assigned territory. ARO highly recommends that you have access to reliable transportation in order to meet the travel requirement of the job. Be aware that in some cases, ARO sites may be in locations not accessible by public transportation. If lack of transportation would prevent you from traveling to one or more sites for which you are responsible, please do not apply for this position. Qualifications Required Candidate Skills: Ability to multitask Working knowledge of email, excel and internet explorer Independent worker Impeccable customer service Ability to lift 50 lbs Must have reliable transportation Desirable Candidate Skills: Willing to obtain the skills required to be promoted to a site lead/manager as our business continues to grow Previous Management experience preferred, but is not mandatory Additional Information Company Overview Every day ARO earns the trust of a diverse and progressive body of clients who recognize our strong commitment to: Accessibility: At ARO we believe that true accessibility comes with engagement. We are constantly reaching out and traveling to client sites to make sure all bases are touched on. Our Engaged Communication Commitment backs our work ethic. Constant proactive communication and being readily available for clients and employees across the country is pivotal to our success. Results: With ARO your return on investment will not disappoint. As an employee owned company, our resources go into our employees rather than into sprawling campuses or other overhead expenses that may not directly benefit you. ARO's core business is and always has been on-site facilities management and its close monitoring through a comprehensive reporting structure. This assures you will experience palpable results in service quality as well as in ROI. Ask about our No Risk Guarantee! Objectivity: Many of our competitors are publicly held software or hardware manufacturers and/or distributors. They are quota-based and are held accountable to their investor's interests. At ARO our primary goal is customer service and relationships: we monitor clients' changing requirements and long-term vision to drive proactive and cooperative solutions. We engage our hardware, software and services partners proactively when a client needs it, not when a financial quarter is ending.

At Oxford Collection of Hotels, we don't just provide jobs-we cultivate careers in a culture that values innovation, teamwork, and personal growth. As a rapidly growing and progressive hospitality company, we recognize that our employees are the key to our success. We foster a supportive, inclusive, and dynamic work environment where every team member is empowered to excel. We're looking for passionate, guest-focused individuals to join our team! Whether you're starting your hospitality career or bringing years of experience, if you thrive in a fast-paced, people-first environment, we'd love to meet you. What We Offer: Competitive pay and performance-based incentives Medical, dental, and vision coverage for peace of mind 401(k) with profit sharing to invest in your future Generous paid time off so you can recharge Exclusive discounts at our properties-because you deserve great getaways, too! Ongoing training, leadership development, and career growth opportunities Ready to be part of something exceptional? Apply today and let's create memorable guest experiences together! As a Front Desk Manager at Oxford, you will provide strong leadership, training, and motivation for the front desk team while ensuring smooth daily operations and adherence to company policies. You will oversee guest relations, resolve concerns with professionalism, and collaborate with other departments to create seamless and memorable experiences. Your role includes supervising front desk staff, managing schedules, upholding cleanliness and sanitation standards, and maintaining a high level of service excellence. Through your leadership, you will drive team performance, optimize front desk operations, and contribute to guest satisfaction and hotel success. ESSENTIAL DUTIES & RESPONSIBILITIES: All duties and responsibilities of this position are to be performed with exceptional caring and genuine guest service upholding the Oxford Collection of hotels standards and culture at all times. Guest Relations (50%): Register guests, verify registration details, and manage key control Respond to guest inquiries, special requests, and concerns, ensuring optimal levels of guest satisfaction and repeat business Resolve customer complications and complaints by conducting thorough research and determining effective solutions, authorizing revenue allowances only after other alternatives have been offered Remain available to guests at all times and communicate frequently with housekeeping, maintenance, and bistro staff Solicit guest feedback and take corrective action to solve deficiencies Ensure accurate room inventory management, report any guest incidents to management, and maintain up-to-date availability information in the reservations system. Coordinate with various departments (housekeeping, maintenance, food and beverage) to ensure smooth operations and guest satisfaction Always provide a high level of customer service, taking time with our guests to ensure every aspect of their stay is up to expectations Perform all tasks in compliance with federal, state, local, requirements and Oxford Collection of hotels safety standards and security procedures. Maintain integrity, confidentiality, and sensitivity when working with both internal and external clients & guests. Report any maintenance issues to the supervisor or General Manager. Administration (20%): Supervise and evaluate the performance of Front Desk Agents and supervisors, providing training, guidance Make recommendations on performance and discipline as needed Implement company programs and supervise daily front desk operations to comply with SOPs, maximize revenues, and motivate team members Reports any guest incidents to property management team Manage time and attendance records, including scheduling, ensuring compliance with company policies and addressing any discrepancies Leadership & Supervision (20%): Serve as a role model for clerks and other employees Obtain sales leads for the sales department and support other hotel functions as needed Train and mentor front desk staff, providing performance evaluations and resolving problems through open communication Make decisions based on experience and good judgment, adapting approaches as needed to accommodate unusual situations Maintain integrity, confidentiality, and sensitivity when working with both internal and external clients and guests Other (10%): Works with front desk staff to ensure that the hotel meets cleanliness and sanitation standards Complete a daily activity log with pertinent shift information for co-workers and leadership team Adhere to attendance policies and maintain regular availability for scheduled shifts May participate in the drivers program or other hotel-related duties as assigned Additional tasks may be assigned, modified or changed as no employee has any inherent right to any particular job or authority. CORE SKILLS AND VALUES: Company Character - Supports company vision and values Customer Service - Understands and meets the needs of customers Decision Making - Capably makes decisions on business acumen and intuition Detail Orientation - Is accurate with details and numbers Professional Appearance - Presents a professional and polished look Team Orientation - Works cooperatively with others, establisher rapport, and is organizationally sensitive Time Management - Produces excellent results despite time restraints PREFFERED EDUCATION & EXPERIENCE High School Diploma or GED preferred 2+ years of Manager experience preferred Hospitality / hotel work experience preferred JOB REQUIREMENTS Food handler's license and liquor server permits as required by state law (or ability to obtain) Proof of eligibility to work in the United States Reliable transportation to and from work Ability to work a flexible schedule including evening, weekends and holidays Reliable and consistent attendance PHYSICAL REQUIREMENTS Must be able to perform simple grasping, fine manipulation, and repetitive hand and arm movements frequently Must be able to lift 50 pounds occasionally and often exert up to 20 pounds of force to push, pull, carry, lift or otherwise move objects Must be able to bend, squat, crawl, kneel, push, pull, and walk on uneven surfaces on an occasional basis While primarily an indoor job, must be able to walk outside in a variety of weather conditions (rain, wind, snow, heat) Must be able to climb stairs both inside and outside in a variety of weather conditions Oxford Collection of hotels is proud to be an Equal Employment Opportunity employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all candidates and employees. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills, and experiences within our workforce. All offers are contingent on pre-employment screening.

Front Office Manager DEPARTMENT: Health and Human Services (HHS) Opioid Treatment Program (OTP) STATUS: hourly, fulltime WAGE RANGE: $33.40 - $40.10 per hour * If you are an American Indian/Alaska Native and/or a Veteran and would like this to be considered preference in hiring, please upload documentation with your resume and cover letter. Acceptable documentation includes Tribal Enrollment card, a letter from your Tribe stating your enrollment, or BIA 4432 and/or DD214.* Position Overview: We think that the Front Office Manager is the most important role at NorthStar. You will be the first impression of our clinic for patients and their families, and that interaction sets the tone for the patient experience. This position requires patience, enthusiasm, attention to detail, and the ability to be empathetic when patients aren't at their best. We are believers in teamwork and our work environment is dynamic, so be prepared to jump into new situations and learn new skills. We are looking for someone who is passionate about changing lives for the better-and creating an organized filing system. Primary Duties: * Report directly to Clinic Director. * Supervise the work of the front and back office teams and direct, delegate and assist as needed. * Report any Human Resource matters or concerns to the Clinic Director and document via statements or incident reports as needed/ required. * Coordinate tours/ special events inc. hospitality and arrangements. * Coordinate in clinic special events for patients and staff (e.g. holiday decorations & event, staff celebrations, etc.) * Coordinate patient recognitions, chips/ tokens, progress milestones, celebrations and graduation certificates. * Oversee clinic inventory, supply and supply ordering. * Be the face of the clinic to all patients and visitors, acting as a receptionist. * Answer calls politely and professionally. Refer calls to appropriate staff or take messages. * Perform patient registration functions, including entering referral data, income verification, and insurance data, and ensure data remains up to date over time. * Schedule new and returning patients with appropriate staff. Record patient attendance, "no shows," and cancellations. * Maintain clinic staffing logs, daily reports and schedule staff as required. * Enter ancillary charges and/or any other charges for patients seen in their clinical area. * Collect patient fees, maintain records of fees due and collected and provide receipts. * Keep Clinic Director informed of fee status. * Provide data for insurance billings or other third-party billings, and complete individual cash-paying patient billings. * Create, generate, and interpret EHR and other accounts receivable reports that will * result in a more effective billing and receivables process. * Demonstrate ability to problem-solve challenging insurance claim situations as they arise (denials, secondary insurance, out-of-network) and report findings back to Clinic Director. * Obtain patient financial information. * Verify and coordinate benefits. * Assemble patient files with necessary paperwork for billing. * Photocopy and file documents. * Label and prepare urine test bottles and prepare specimens for mailing or courier pick-up. Re-order supplies when shipment is depleted. * Responsible for health and safety monthly site drills. Will follow the health and safety protocol for monthly onsite inspections and safety (emergency test) drills. * Report any facility and janitorial issues to the appropriate party * Provide input and implement policies in reducing system-wide inefficiencies and redundancies in billing procedures. * Ensure adequate cross-training of positional duties to other supporting staff. * Enter ancillary charges and/or any other charges for patients seen in their clinical area. * Compile patient and clinic reports, including statistical data, from existing records as requested by Clinic Director. * Run errands as needed - Post Office, office supply store, etc. * Perform back-up clerical, receptionist, and communication functions for the clinic as required. * Provide back up coverage as needed as a dispenser and nursing coverage as needed (e.g. collection of patients vitals, rooming patients, reading TB tests, etc.). * Maintain cleanliness and supplies in the waiting room. * Other: * Maintain office tidiness as needed. * Contribute, along with other staff, to coffee-making. * Help set up audio-visual equipment as needed. * Maintain a supply of NorthStar promotional materials. * Alert Clinic Director or other staff to problems. * Assume a rotation on the weekend schedule as needed. Minimum Requirements: * High School diploma or equivalent (bachelor's degree preferred). * Basic knowledge of office skills (e.g., filing, answering telephone, scheduling appointments, data entry, etc.). * Demonstrated computer skills (e.g., MS Word, Excel, PowerPoint, and Access). Must type 50 WPM. * Language: English & Spanish (Spanish is not required but is highly desired). * Ability to develop proficiency with EHR program. * Demonstrated ability to interface with clinical and administrative staff. * Ability to work the hours and days required by position, including daily 5:30 am start times. * Ability to provide health and TB clearance. * Must pass background check and urine drug screen. Skills & Abilities: * Passion for working with people, even on tough days. * Ability to treat each individual like they are the only person in the room. * Good listener. * Welcoming of differences and diversity. * Ability to work independently and also to thrive as part of a team. * Ability to take direction and receive constructive feedback. * Power to stay calm, focused, and kind in stressful situations. * Organized and detail oriented. * Reliable. * Flexibility, versatility, and willingness to jump into new situations and challenges. * Humility. * Willingness to share your opinion. * Courage to stand up for your convictions. * Ability to help create a safe environment for patients and staff. Tribal preference in accordance with Cowlitz Indian Tribe Code and CIT Employee Policies and Procedures Handbook shall apply to all positions. All positions are required to adhere to CITs established safety policies regarding vaccine requirements and personal protective equipment (PPE). Background Investigation Requirements: * Pre-employment drug screen. * Reference checks, education and employment verification. * Federal, state, and/or tribal criminal history and sanction checks. * Has not been found guilty of, charged with, received a deferred sentence, received a conditional discharge of, or entered a plea of not contest to, or entered a plea of guilty to any one felony or misdemeanor crimes of violence, sexual assault, molestation, exploitation or sexual contact; prostitution; or crimes committed against person(s) or children. Physical Demands: While performing the duties of this job, the employee regularly is required to stand; walk; sit; stop, kneel, bend, or crouch; use hands to manipulate, touch, or grasp objects and materials and type on a keyboard; reach with hands and arms; and perform repetitive tasks. Sufficient clarity of speech and hearing abilities to discern verbal instructions and communicate effectively in person and via telephone. The employee occasionally is required to lift up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Work Environment: Work is performed in an office and clinical setting. Employee may be exposed to unpleasant odors, bodily fluids, and infectious disease and frequent exposure to dust, fumes, airborne particles and/or allergens. Situations occur where PPE (personal protective equipment) is needed. Work may involve working with hostile, violent or offensive individuals. Overnight travel, weekend, and/or evening work is occasionally required. Tight time constraints and multiple demands are common.

If you want to further your career with an incredible team centered dental office, then look no further! Our practice is seeking a top-notch, high energy Dental Office Manager to join our team. Our goal is to provide quality patient care and helping patients to enjoy their dental experience. That's where you come in! We need a manager who can: • Answer phones, schedule efficiently, and create and present treatment plans • Work with insurances and provide financial arrangements for increased case acceptance • Maintain a friendly, warm and clean environment for patients and their families • Lead, motivate and supervise the team • Assist in dental team development • Maintain office flow, punctuality and productivity We offer: • Competitive Pay • Paid Time Off (PTO) and Paid Holidays Please send your resume today for immediate review. We look forward to hearing from you!

Agility Robotics is a pioneer. Our robot, Digit, is the first to be sold into workplaces across the globe. Our team is differentiated by its expertise in imagining, engineering, and delivering robots with advanced mobility, dexterity, intelligence, and efficiency -- robots specifically designed to work alongside people, in spaces built for people. Every day, we break through engineering challenges and invent new solutions and capabilities that will one day make robots commonplace and approachable. This work is our passion and our responsibility: our mission is to make businesses more productive and people's lives more fulfilling. About the Work: As site Office Manager, you'll be tasked with several office duties which have a direct impact on our employee and guest experience. This includes: Greeting and assisting employees, visitors, and vendors Answering phone calls and promptly responding to voicemails Accurately processing/distributing incoming and outgoing mail and packages Providing support with conference room scheduling, setup and coordination Planning, ordering and stocking office supplies, snacks, food, and drinks for office/break areas. Coordinate and manage on-site employee lunches and company events, including ordering, setting up, serving, and cleanup Directly assisting new employees onboarding, including answering questions, desk setup, and assisting with the overall first day experience Providing support for management, staff and office administrators as needed Maintain and update staff seating chart Ensuring documents are appropriately managed (e.g.: stored, scanned, shredded, etc.) Manage and maintain badge access system, including creating badges Manage and maintain security camera system and vendor relationship Manage and maintain building entrance systems Manage janitorial staff ensuring janitorial contracts are being fulfilled, follow up and resolve any issues Ensuring office and kitchen equipment are maintained or repaired if needed Promptly report facility or safety concerns to management Drive to other local sites when need arises About You: High school diploma or certificate required, associate's degree strongly preferred Highly customer-oriented, possessing a positive and helpful attitude to all employees Demonstrates consistent dependability, punctuality and follow-through Self-starter, and ability to work independently and collaborate well with others Strong level of computer literacy and experience using Google Suite or MS 365 Exhibit strong positive written and verbal communication skills Ability to be flexible and adaptable within a dynamic environment Exhibit a high level of personal integrity, judgment, and discretion Good critical thinking and problem-solving skills Able to lift to 30lbs safely Have valid driver's license and transportation Preferred: Previous experience as an Office Manager or lead role in an office environment with 100 or more staff Experience with budgeting and asset tracking Purchasing and managing outside services and contractors Event planning experience Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job as this is subject to change at any time with or without notice. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give such instructions or assignments. Work Environment & Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be provided to enable individuals with disabilities to perform the functions. While performing the duties of this job, the employee routinely is required to sit; talk and hear; use hands to touch, feel, handle, push/pull and move objects; see details of objects that are less than a few feet away; see differences between colors, shades, and brightness. The employee is occasionally required to stand, walk and move around the office; stoop, kneel, crouch, twist, crawl, reach, and stretch. Full-time Employees are eligible for Benefits: 401(k) Plan: Includes a 6% company match. Equity: Company stock options. Insurance Coverage: 100% company-paid medical, dental, vision, and short/long-term disability insurance for employees. Benefit Start Date: Eligible for benefits on your first day of employment. Well-Being Support: Employee Assistance Program (EAP). Time Off: Exempt Employees: Flexible, unlimited PTO and 10 company holidays, including a winter shutdown. Non-Exempt Employees: 10 vacation days, paid sick leave, and 10 company holidays, including a winter shutdown, annually. On-Site Perks: Catered lunches four times a week and a variety of healthy snacks and refreshments at our Salem and Pittsburgh locations. Parental Leave: Generous paid parental leave programs. Work Environment: A culture that supports flexible work arrangements. Growth Opportunities: Professional development and tuition reimbursement programs. Relocation Assistance: Provided for eligible roles. All of our roles are U.S.-based. Applicants must have current authorization to work in the United States. Agility Robotics is committed to a work environment in which all individuals are treated with respect and dignity. Each individual has the right to work in a professional atmosphere that promotes equal employment opportunities and prohibits unlawful discriminatory practices, including harassment. Therefore, it is the policy of Agility Robotics to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, national origin, genetic information, or any other characteristic protected by law. Agility Robotics prohibits any such discrimination or harassment. Agility Robotics does not accept unsolicited referrals from third-party recruiting agencies. We prioritize direct applicants and encourage all qualified candidates to apply directly through our careers page. If you are represented by a third party, your application may not be considered. To ensure full consideration, please apply directly. Apply Now: ***************************

Why us? The Bidwell Hotel and High Horse Restaurant + Bar is seeking a Front Office Manager to join our team in serving associates & guests with creativity and passion. The ideal candidate will be energized by the idea of providing outstanding service to our guests and stellar support to our hourly associates. The Bidwell is a luxury hotel in downtown Portland offering guests easy access to the city's shopping, dining, and top attractions. Those seeking a quintessentially Portland flavor enjoy our hip High Horse Restaurant and Bar featuring an elevated selection of regionally inspired food and drinks. When a relaxing oasis is the destination, our exclusive M Club Lounge is the perfect spacious yet cozy refuge. Groups are served with VIP status in our event space, and private dining room. Our staff is tuned in to discover how we can personalize the guest experience to put The Bidwell and High Horse Restaurant + Bar among great memories shared and repeated. Job Overview Respond in a professional and courteous manner to arriving, departing and in-house guests by providing accurate and timely information and services. Responds to inquiries regarding hotel information and guest concerns. Supervise the daily operations of the Guest Services personnel; promoting a safe environment and quality services to achieve maximum guest satisfaction and financial success. Responsibilities Greets and completes established check-in procedures for arriving guests on a daily basis, using both manual and computerized methods, in order to ensure guests are satisfied and in rooms as requested. Facilitates guest departure (check-out) on a daily basis by following established manual and computer procedures in order to close guest accounts ensuring the guests are satisfied. Ensures the entire front desk team regularly calculates and/or posts monies, receipts, guest accounts and other forms of credit using accurate, proper cash handling methods and established procedures in order to present the customer with timely and precise hotel charges upon check-out and maintain accurate hotel records. Courteously answers inquiries and accepts reservations by accurately communicating hotel rates and information and by using suggestive selling techniques to sell room rates, increase occupancy and revenue. Maintain good guest relations by keeping abreast of all in-house and area functions in order to answer questions and concerns with timely and knowledgeable responses, in person and on telephone. Operates the PBX equipment by accepting incoming calls, assisting outgoing calls, scheduling and setting wake-up to provide guests with timely and efficient service. Control cash transactions at the front desk and maintain complete responsibility for personal bank as specified by hotel bank agreement policy. Maintain a friendly, cheerful and courteous demeanor at all times. Perform other duties as assigned, requested or deemed necessary by management. Assist and make recommendations to the Assistant General Manager in the areas of conducting performance evaluations, discipline and terminations as appropriate. Coordinate guest service efforts to include group arrivals and departures, and guest transportation, while maximizing the guest experience through top quality customer service. Coordinate and supervise the activities and foster good relations with our valet service, taxi services, and the Airport Connection to provide the maximum level of quality service. Provide information and assist staff in recommending area restaurants, theaters, community events, activities, etc., to ensure optimum guest satisfaction. Greet guests, offer assistance with check-in/check-out, deliver laundry and store luggage. Provide guest transportation as required by hotel's standard operating procedures. Order all supplies and maintain inventory control minimizing unnecessary expenses. Follow-up on any complaints or problems a guest may experience in a timely and professional fashion to ensure a quality guest experience. Implement emergency training and procedures to ensure appropriate protection of the hotel's guests, staff and company assets. Provide weekly schedule for all Front Office Associates, posted by 3pm on Friday. Responsible for covering/finding replacements for call-offs. Ensure proper communication to subordinates on all hotel activities in a way that insures that guest needs are being met in a timely fashion. Ensures all new hires are aware of all aspects of the hotel. Ensure all associates are properly trained on Fosse along with all other systems/procedures that will help them provide our guests with quality service. Make sure all Front Desk Associates are SSM trained. Provide motivation to the department. Ensure all Front Office Associate duties are completed daily (checklists, call back log, guest request log, wake-up log, etc…) Provide assistance to other employees and departments to contribute to the best overall performance of the department and hotel. Ensure the front desk is represented at each Safety Committee Meeting. Participates in Hotel MOD program Qualifications Education/Formal Training High School diploma or equivalent Experience Minimum two years previous experience as a front desk supervisor or minimum of four years front office experience in hotel work. Knowledge/Skills Must have total understanding of all hotel front office procedures. Requires working knowledge of guest services and hotel services, policies or operations. Working knowledge is generally learned on-the-job. Must have high school graduate level mathematical aptitude; know standard cash handling procedures and knowledge of computerized cash register systems. Must have past experience in dealing directly with the public and acquired general knowledge of basic customer service skills. Must be fluent in oral and written English. Must be able to use tact and understanding when dealing with a variety of customer service problems, including stressful and highly emotional situations. Must be highly organized and able to pay attention to minute written and verbal details, particularly when performing multiple tasks. Excellent comprehension and literacy required to review correspondence, initiate reports, conduct training, etc. Physical Demands The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Ability to read written forms of communication and monochrome computer screen. Must be able to operate computer, calculator and telephone keyboards, for cash handling and paperwork processing. Must be able to understand and follow verbal/written instructions, work on more than one task at a time, and be able to communicate both verbally and in writing. 90% of shift is standing, Bending/kneeling - repeated bending and kneeling required while filing. Mobility - must be able to reach all areas of hotel to assist clients. Occasional standing. Occasional carrying and lifting of files and office items up to 25 lbs. Environment Work inside 95%Material/Equipment Used Prolonged standing at indoor, thermostatically climate-controlled workstation. Benefits $50 discounted Tri-Met monthly pass Drastically reduced hotel rates for you and your friends & family at Marriott Hotels Sage Restaurant Concepts discounts (The Original Dinerant, Departure, Urban Farmer) Unlimited paid time off Paid Sick Time Paid Holidays Medical, Vision & Dental Insurance Complimentary Parking at Hotel Garage Referral Bonus Eligible

REQUIREMENTS: Previous hotel front desk experience is required, along with lead or supervisor responsibilities. To be successful in this role, you need strong verbal and written communication skills. You must be able to read, write, type and use basic technology. This job requires you to stand for an entire shift and you also must be able to lift at least 25 pounds. Applicants must be available to work evenings, weekends and holidays. Prior hotel management experience preferred. JOB OVERVIEW - Front Office Manager: Apply your outgoing personality and ability to connect with others to create memorable guest experiences! As a Front Office Manager, you will be the first impression for our guests upon arrival and throughout their stay you will lead by example and champion the front desk staff to build lasting impressions and guest loyalty. Our Story : If you are looking for a career where you feel supported, then apply now! InnVentures has a reputation for offering a compassionate, caring and fun workplace. Our culture is sustained by service-oriented employees who care about each other, our guests and the communities where we live. We currently manage 40+ Marriott, Hilton, Hyatt and IHG brand hotels in 10 states. We only have 3 rules at InnVentures. (We can teach you the rest!) Rule #1 - Do everything you can for the customer! Rule #2 - Bring a good attitude to work with you every day and take pride in your work! Rule #3 - Have FUN! WHY WORK AT ONE OF OUR HOTELS? Fun, team-oriented environment Full-time and part-time positions available to meet your needs Great opportunities for growth Community Involvement Discounted hotel stays Recognition and awards Paid time off BENEFITS: We offer eligible employees a number of benefits to enhance their health and well-being: Group insurance, including medical, dental, vision and company-paid life insurance Paid time off including up to 80 hours vacation days, sick/ wellness leave and 8 holidays Company-matched 401(k) plan Bonus Plan Voluntary benefits including short term disability, long term disability, accident, life, critical illness and Flexible Spending Account Life enrichment benefits including hotel benefits, employee assistance program, leadership development program and more! Get paid daily with our Daily Pay Program! A TYPICAL DAY: Oversee hiring, training, coaching, mentoring and scheduling for the front office team. Proactively garner relationships with long term and repeat guests to develop loyalty and maintain a high level of satisfaction. Apply problem solving skills to resolve guest issues to their satisfaction. Supervise ordering and inventory for front office supplies within a set budget. Handle continuous requests in a fast-paced environment by coordinating with other departments to ensure all guest requests are met. Ensure all front desk checklists and procedures are followed and review daily work to confirm it is error-free. Follow proper cash handling procedures and be able to post and reconcile charges applied to guest receipts. Support the goals of the hotel through teamwork and collaboration with all departments. POTENTIAL CAREER PATH: Operations Manager or Sales Manager - Assistant General Manager InnVentures IVI L.P. is an Equal Opportunity Employer and maintains the policy of recruiting and retaining the best-qualified personnel who demonstrate the ability to perform competently and work well with others. It is the policy of InnVentures to provide equal employment opportunity regardless of race (including traits historically or culturally associated with race, such as hair texture and protective hairstyles), religion (including religious dress and religious grooming), color, age (40 and over), genetic information, disability (mental and physical), medical condition (as defined under state law), national origin (including language use restrictions and possession of a driver's license issued under section 12801.9 of the California Vehicle Code), ancestry, sex (including gender, gender identity, gender expression), sexual orientation, marital status, familial status, parental status, domestic partner status, citizenship status, pregnancy (including perceived pregnancy, childbirth, lactation, or pregnancy-related conditions), military caregiver status, military status, veteran status, or any other status protected by federal, state, or local law. This policy of nondiscrimination is applied to all aspects of the employment relationship. The Company complies with the Americans with Disabilities Act (ADA) and applicable state and local laws in ensuring equal opportunity and employment for qualified persons with disabilities. We also consider qualified applicants with criminal histories, consistent with legal requirements.

Job DescriptionDescription: Accountant, Family Office Portland, OR Geffen Mesher & Company proudly stands as one of Portland's foremost locally owned accounting firms, with a distinguished history of over 90 years dedicated to serving clients throughout the Northwest. We owe our enduring success to our client-centric ethos and unwavering commitment to our team members. We provide a full suite of professional services, including Accounting, Assurance, Business Consulting, Business Valuation, Data and Analytics, Litigation Support, Family Office, Transaction Services, and full-service Tax planning, spanning several industries. At Geffen Mesher, we believe in fostering strong, lasting partnerships with our clients, and we do the same for our team members. We are a large firm with a small firm feel. Our shareholders are humble, down-to-earth humans who hire and support motivated and resourceful people and provide opportunities to lead successful personal and professional lives. We provide ample growth opportunities whether you are starting as an intern, or you are a seasoned manager. We are seeking an Accountant to join our Family Office Services team. This group provides customized day-to-day administration and oversight of the financial affairs of high-net-worth individuals and families. We see ourselves as an extension of our clients, offering a wide range of services that include bill pay and bookkeeping for individuals and their businesses, accounting and advisory services, trust and estate oversight, assistance with philanthropic efforts, and educating the next generation on the family's wealth and legacy. As an associate in the Family Office Services group, you will be deeply involved in the day-to-day financial management and administrative support for high-net-worth clients. Your role will encompass a wide range of responsibilities, from handling sophisticated bookkeeping and accounts payable processes to assisting with tax preparation and financial reporting. You will serve as a key point of contact, interfacing with clients, their professional advisors, and vendors to ensure seamless service delivery. Requirements: What You Will Be Doing: Serve as a trusted extension of our high-net-worth clients, providing exceptional service to them and their professional network, including vendors, CPAs, attorneys, and investment advisors. Manage sophisticated accounts payable and bookkeeping processes for diverse clients, encompassing personal finances, businesses, and trusts. Maintain comprehensive financial information and schedules tailored to each client's unique financial landscape. Contribute to the creation of monthly cash flow reports and personal balance sheets, offering clients a clear view of their financial health. Assist with the maintenance of a group email inbox, digital filing system, and workflow and task management system to ensure seamless support for both clients and team members. Play a key role in tax preparation by crafting detailed workpapers, including financial statements, charitable giving summaries, debt amortization schedules, and property improvement basis reports. Execute the annual 1099 preparation process, ensuring compliance and accuracy for our clients. Participate in the onboarding of new clients, helping to establish strong relationships from day one. Engage in diverse projects and responsibilities as they arise, allowing for continuous learning and professional growth. What We Are Looking For: Two to five years of accounting and customer service experience or equivalent combination of education and experience. High school diploma or general education degree (GED), associate's degree in accounting or accounting certificate preferred. Experience with QuickBooks Online and a solid foundation in accounting or bookkeeping, including accounts payable, accounts receivable, payroll, general ledger, and financial reporting. Demonstrated ability to quickly adapt to new processes and software, coupled with strong analytical skills and proficiency in Microsoft Office suite, particularly Excel. Prior experience in a professional services environment is preferred. Exceptional client service orientation with a commitment to exceeding expectations and creating positive experiences for both internal and external stakeholders. Excellent teamwork skills balanced with the ability to work independently, manage multiple priorities, and meet deadlines with minimal supervision. Unwavering commitment to maintaining the highest standards of professionalism and client confidentiality. Strong communication skills, with the ability to interact effectively with executive-level clients and colleagues. Intellectual curiosity and proactive mindset, taking initiative to identify and implement process improvements without prompting. Proven track record of reliability and dependability in professional settings. Efficiency-oriented approach, with a focus on punctuality and continuous improvement of work processes. Ability to thrive in a dynamic environment, adapting to changing priorities while maintaining attention to detail. Strong problem-solving skills and the capacity to think creatively when addressing client needs. Genuine interest in personal finance and a desire to grow within the family office services sector. Compensation & Benefits At Geffen Mesher, we value transparency and equity in compensation. The compensation offered for this position will be based on a variety of factors including, but not limited to: years of relevant experience, unique or specialized skill sets, education, licensure, internal equity, and location. The estimated salary range for this position is $65,000 - $70,000. Additional Benefits Include 401k with a 3% employer contribution Discretionary profit sharing of up to 4.5% annually Medical, dental, and vision insurance 100% of employee-only medical premium coverage Medical, dependent care, and transportation flexible spending accounts 160 hours PTO, 12 Paid Holidays, 8 hours of Volunteer Time, and Paid Parental Leave Hybrid work options Flexible working hours in the summer Generous Employee Referral Program Incentive plan for sales leads On-site gym Geffen Mesher is committed equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability status, protected veteran status or any other characteristic protected by law. We are committed to providing access, equal opportunity, and reasonable accommodation for persons with disabilities. To protect the interests of all parties, Geffen Mesher will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to the Firm, including unsolicited resumes sent to the Firm mailing address, fax machine or email address, directly to the Firm's employees, or to the Firm's resume database will be considered property of Geffen Mesher. The Firm will not pay a fee for any placement resulting from the receipt of an unsolicited resume. The Firm will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. This also includes partial resumes, candidate profiles, and candidate details or information.

About Us Potelco, Inc., a subsidiary of Quanta Services, Inc. (NYSE: PWR), was founded in 1965. We specialize in engineering, procurement, and construction (EPC) services, which include designing, estimating, material acquisition, project management, construction, emergency power restoration, system maintenance, and similar services. Our expertise is in power, transmission, distribution, and substation projects. We are a leading full-service provider of power infrastructure, construction, and support services in utility and energy contracting throughout the Pacific Northwest and neighboring states. We are proud to be working with some of the region's largest energy companies as we continue to modernize their electric systems, move towards de-carbonization, and maintain thousands of miles of overhead and underground lines serving millions of residential and commercial customers. We uphold high safety, productivity, and reliability standards as we work with our customers to provide both current and strategic, forward-thinking energy infrastructure, delivery, and solutions. About this Role If you enjoy working with a great group of professionals, thrive in a fast-paced environment, and like keeping things organized and running smoothly, then we have a role for you! Potelco, Inc. is looking for an Office Manager to join the team in Hubbard, OR. The Office Manager will oversee day-to-day office operations, provide support to project managers and staff, and ensure that our office runs efficiently. This role is critical in coordinating administrative tasks, supporting cost coding and expense processes, and maintaining a professional, well-supplied work environment. The pay for this role is $33-$42/hour, depending on qualifications What You'll Do Administrative Support * Perform general office administrative duties, including scheduling meetings, managing conference rooms, and organizing office files. * Assist with preparing, coding, and tracking expenses and invoices. * Coordinate expense approvals and route documentation as needed. * Maintain office supply inventory, ensuring supplies are stocked and available. Project & Team Support * Provide day-to-day support to project managers with administrative tasks, documentation, and coordination. * Assist with cost coding for projects and ensure proper documentation is maintained. * Support internal communication by organizing schedules, meetings, and office correspondence. Office Operations * Serve as the point of contact for office needs, including vendors and service providers. * Maintain an organized, efficient, and professional office environment. * Ensure office equipment and systems are functional and coordinate maintenance as needed. * Support onboarding of new employees with office-related needs. Other Duties * Support leadership and staff with ad hoc projects and reporting. * Perform all other duties as assigned. What You'll Bring Minimum Qualifications * 5+ years of experience in office administration, office management, or related role. * Strong organizational skills and ability to manage multiple priorities. * Proficiency in Microsoft Office Suite (Word, Excel, Outlook). * Strong attention to detail with excellent follow-through. * Effective written and verbal communication skills. * Ability to work independently and as part of a team in a fast-paced environment. Preferred Qualifications * Experience in construction, utilities, or related industries. * Familiarity with cost coding or accounting processes. * Prior experience supporting project managers or operations teams. What You'll Get * 401(k) * 401(k) matching * Dental insurance * Flexible spending account * Health insurance * Life insurance * Paid time off * Vision insurance * Eligible for a discretionary bonus Equal Opportunity Employer All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.

George Fox University's Department of History and Politics and Department of Communication Studies is seeking an exceptional administrator to serve as our Administrative Assistant. About the Job: This administrative assistant position serves as an essential member of the History & Politics and the Communication Studies departments, providing a high level of support for the academic program and the work of the department chairs and faculty. Exceptional office and program management are key elements in successful contributions toward university goals. Job responsibilities include, but are not limited to: Providing administrative support for department chairs and faculty. Planning and organizing department and student recruitment events (Friday @ Fox, Bruin Preview, Scholarship Summit); participating as needed or asked in College of Humanities and university events. Creating and maintaining a courteous and welcoming presence to students and other visitors as the public face of these departments. Assisting in the hiring and managing of student employees. Collaborating with department chairs to facilitate requirements of academic administration offices. Managing department budgets and finances, purchasing department supplies, travel needs, food, etc. Communicating effectively and courteously with others, including employees, students, and the public, in a spirit of teamwork, respect and customer service. By actions, words, and lifestyle, be a Christian role model to students, whether through casual contact or in a formal supervisory role. Demonstrated experience working cross culturally with respect, appreciation and humility. Other duties as assigned. A Day in the Life of This Position: Each day involves providing administrative support to department chairs and faculty, managing the office environment, and serving as the first point of contact for students and visitors. Responsibilities include tracking budgets, supervising student employees, coordinating academic tasks such as syllabi and course evaluations, and planning departmental events. The role blends organization, communication, and hospitality to ensure the departments run smoothly. We're looking for candidates who have: A Bachelor's Degree or an Associate's Degree with equivalent work experience. 3-5 years of successful office clerical and administrative support, preferably experience in a higher education environment. Exceptional written, verbal, and interpersonal communication skills. Excellent organization skills and detail orientation with the ability to manage multiple tasks and meet deadlines. Positive decision-making and problem-solving skills. Proficient knowledge of Microsoft Office - Word, Excel, Google documents, Internet navigation, and able to become proficient in other administrative software programs. Integrity and discretion in maintaining a high degree of confidentiality. Legal authorization to work in the United States. This position does not offer visa sponsorship; therefore, only applicants who do not require sponsorship for employment visas, now or at any point in the future, should apply. A commitment to the University's Theology of Racial and Ethnic Diversity. A desire to work with a diverse community of students and employees who represent various cultures, backgrounds, abilities, ethnicities, political views, and expressions of Christian faith. A personal commitment to Jesus Christ and express their Christian testimony in a church. In addition, employees agree to live in agreement with the Community Lifestyle Statement and affirm the theological commitments expressed in the Statement of Faith. Job information: Hours Per Week: 25 hours per week, 9 months per year Primary Work Location: Newberg Campus Working Conditions: Physical requirements are those of a normal office environment. Supervisor: Chair, Department of History and Politics George Fox University has been transforming student's lives for over 125 years. We are a Christ-centered community that prepares students spiritually, academically, and professionally to think with clarity, act with integrity, and serve with passion. Our vision is to be the Christian university of choice known for empowering students to achieve exceptional life outcomes. We put students first, with Christ at the center of our work, embracing change in order to improve. We are looking for enthusiastic candidates to join us in creating transformational experiences for our students. Being a part of our community means a commitment to faith and to a lifestyle that is consistent with the university's mission as described in the Statement of Faith and Community Lifestyle Statement on our website. As a Christ-centered community, George Fox University is an institution that values diversity as an essential dimension of God's design for human communities. In seeking to become a more inclusive community, we especially encourage applications from women and candidates from racial and ethnic backgrounds that are underrepresented in our community. What is most appealing about working at George Fox University? Faith-friendly: Our culture is unique for higher education. At George Fox you can pursue academic excellence while integrating scriptures, praying with staff members and students at work, and helping to make an impact on the world in a way that promotes Christian values. Unapologetically Christian: As a university, we have an enduring commitment to Christ, his kingdom and the truth of God's Word. Live out your calling: You are able to use your God-given talents and abilities while having a profound influence on students as they deepen their relationship with Jesus Christ. Equip students for kingdom work: You can be a part of helping students discover their callings, at which they will be able to glorify the kingdom of God just as they have seen you do. For your personal well-being we offer: A strong Christian vision and mission-led organization with opportunities for your growth and contributions. Wonderful Christian peers and a vibrant student population. A beautiful and peaceful campus environment with areas to walk and coffee shops and restaurants close by. Free Fitness Center membership. Free parking. Application Procedures - kindly apply only through this website When completing the online application, please upload the following as Word or .pdf documents in the section marked Letter of Interest and Curriculum Vitae or Resume : Letter of Interest Curriculum Vitae (CV) or Resume Other supporting materials may be requested at a later stage of the review process. Interested applicants are encouraged to apply immediately as review of applications will begin immediately and continue until the position is filled. We invite you to Be Known at Oregon's largest private and nationally recognized Christian University! **This position is subject to close at any time, regardless of the date on the posting. **Have questions or need assistance with our application process? Contact ****************************** Equal Employment Opportunity Policy The university is an equal-opportunity employer. Every employee has the right to work in surroundings free from all forms of unlawful discrimination. It is our policy to make decisions about applicants and employees without regard to sex, age, race, color, marital status, national origin, disability, veteran status, or any other status to the extent prohibited by applicable local, state, or federal law. This prohibition applies not only to the recruiting and hiring process but to all facets of the employment relationship, including promotion, pay, training, classification, performance reviews, discipline, and termination. George Fox is owned by the Northwest Yearly Meeting of Friends Church and its mission is distinctly Christian. Employees are required to agree with and abide by the university's faith statement and its statement of community responsibilities. Within the context of this agreement and commitment, employment opportunities are otherwise available to all persons on the basis of their experience and skills. In the recruiting process, the university may make special effort to solicit applicants from underrepresented groups. This is done as an affirmative step to increase the representation of these populations in the university's workforce to better match their availability in the labor market. Hiring decisions are based on the applicants' qualifications as they relate to the needs of the position.

District Office Manager Reports To: Building Administrator FLSA Status: Nonexempt FTE & Salary: 1.0 FTE Salary Schedule: Classified Salary Schedule Row: Office Manager ($19.93-$23.69 per hour, D.O.E.) Contract Days: 220 GENERAL DESCRIPTION: The District Office Manager performs a variety of secretarial, bookkeeping and administrative duties, which require a broad knowledge of both secretarial and clerical practices and procedures. The District Office Manager provides administrative support to the Superintendent, and supports district office staff in district operations. QUALIFICATIONS: Knowledge, Skills, Abilities Required: * A minimum of a high school diploma or equivalent. * Secretarial experience, including office management, administration and record keeping. * Knowledge of general operation of a school district and the administrative assistant duties. * Ability to interact in a positive and professional manner with students, staff, parents, community members, contractors, consultants and trades people, while demonstrating sensitivity to cultural, ethnic, gender and religious diversity. * Ability to exercise confidentiality, diplomacy, and independent judgement. * Keyboard and Word processing with speed and accuracy. * General accounting skills. * Knowledge or ability to learn about first-aid procedures and proper methods of dispensing medications. * Excellent organizational and time management skills with the ability to accomplish multiple complex assignments under short timelines and with multiple interruptions. * Ability to remain calm and supportive when dealing with difficult people or emergencies. * Ability to take initiative and work independently, prioritizing tasks to meet deadlines while maintaining accuracy and attention to detail. * Ability to quickly learn frequently used software and online programs used in the performance of job responsibilities, such as student records, personnel records, accounting, and purchasing. ESSENTIAL FUNCTIONS: Performs some or all of the following tasks. Other duties may be assigned. * Provides administrative assistance to the Superintendent; managing their calendar, responding to communication as appropriate and providing operational day-to-day support on their behalf. * Manages the district office, phone, email account, conference room calendar, office supply inventory and district mail run. * Supports the district office staff with administrative and confidential work in District Operations, Human Resources, and the Business Office. * Composes, edits and prepares technical and complex documents, correspondence, special reports and material of a confidential nature. * Human Resources document management support. * Food Service meal count document support and site monitoring tracking. * Oversee maintenance and compliance of District Emergency Handbook and procedures. * Serve as point of contact for inter-district transfer student applications and tracking. * Reconcile Superintendent credit card. * Packing slip input support. * Manage the credit card check out sheet * Manage and book district staff travel arrangements. * Process volunteer and coach background checks ensuring approved volunteer list is up to date. * Acts as initial responder to building level First Aid emergencies and coordinates with other staff to ensure proper steps are taken to ensure the health and safety of injured party; including administering first aid, calls to 911, coordinating with emergency responders, and/or providing medications as appropriate. * Serves as primary contact and liaison between the district staff and students, teachers, parents, staff, district, and community. Answers district phone line and greets/welcomes visitors to the K8/NVSD District office. * Processes facility use requests and manage facility calendar. * Stores district injury and DHS reporting documentation. * Plans, coordinates and executes school-wide staff appreciation events, and procures supplies and catering as needed for professional development. * Successfully uses software and online programs to monitor and maintain essential records regarding students, personnel, accounting, work orders and other areas as required. TERMS OF EMPLOYMENT: Salary and work year to be according to the current negotiated contract. EVALUATION: Performance of this job will be evaluated in accordance with provisions of Board policy. WORKPLACE EXPECTATIONS: * Establish and maintain a positive and respectful working relationship with students, staff, administration, parents/guardians and community members. * Work collaboratively and communicate effectively with staff and customers at all organizational levels (listening to others without interrupting, keeping emotions under control, remaining open to others' ideas and focusing on solving conflicts). * Maintain a high level of ethical behavior and confidentiality of information about participants, families and staff. * Maintain dependable and consistent attendance and punctuality. * Follow all laws, District policies, rules, regulations, memos, announcements and reasonable requests by proper authority PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * The employee is regularly required to talk or hear * The employee is frequently required to stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms, climb up and down step stool, bend under the desks, twist from the waist, and stoop, kneel, crouch, or crawl * Possible moderate to high noise level. * Frequent and prolonged talking/listening in conversations/meetings. * Requires accurate perceiving of sound, near and far vision, depth perception. * Requires handling and working with a variety of materials and objects. * Work may occasionally involve lifting/carrying objects weighing up to 30 pounds. * Possible exposure to bodily fluids due to student injury or illness. Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time, as it deems advisable. Nestucca Valley School District recognizes the diversity and worth of all individuals and groups. It is the policy of NVSD that there will be no discrimination or harassment of individuals or groups based on race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, marital status, age, veterans status, genetic information or disability in any educational programs, activities, or employment. Reasonable accommodations for the application and interview process will be provided upon request and as required in accordance with the Americans with Disabilities Act of 1990. Individuals with disabilities may contact the Human Resources Officer at ************ x403 for additional information or assistance. Speech/Hearing impaired persons may contact the district for assistance through the Oregon telecommunications Relay Service at **************. Salary19.93 - 23.69 Hour Listing Type Jobs Categories Clerical/Administrative | Education | Management | Office Position Type Full Time Employer Type Direct Employer Salary Min 19.93 Salary Max 23.69 Salary Type /hr.

Acumed LLC As a part of the global industrial organization Marmon Holdings-which is backed by Berkshire Hathaway-you'll be doing things that matter, leading at every level, and winning a better way. We're committed to making a positive impact on the world, providing you with diverse learning and working opportunities, and fostering a culture where everyone's empowered to be their best. Job Scope The Office Manager is responsible for ensuring the smooth and efficient daily operations of Acumed's headquarters offices. This role oversees office facilities, supplies, vendors, mail, catering, and front desk operations, while also providing executive support to assigned leaders. The Office Manager serves as the central point of contact for guests and visitors, vendors, creating a professional and welcoming office environment that supports productivity and collaboration. Responsibilities Office Management * Oversee daily office operations to ensure a professional, efficient and welcoming work environment. * Serve as the primary point of contact for employees' office-related needs and ensure requests are handled efficiently. Includes handling of supplies, mail distribution, catering orders, shipping, and vendor coordination. * Partner with the Receptionist to ensure a positive guest and new hire experience, consistent phone coverage, coordination of general office scheduling (conference rooms, on-site meetings, and events), and meeting hospitality. * Partner with Facilities Manager on space needs but focus on office workflow and employee experience. * Maintain office policies and procedures; suggest improvements as needed. Executive & Team Support * Support executive meetings with agendas, materials, minutes, and follow-up. * Assist in drafting and editing reports, and presentations. * Coordinate occasional travel arrangements. * Maintain confidential records, including contracts and executive-level files. * Assist in coordinating anchor meetings and executive offsites, meeting logistics and materials. * Handle Confidential and sensitive information with discretion. Finance & Vendor Oversight * Process vendor invoices, track office supply expenses, and ensure proper cost coding. * Support budget tracking for office-related expenses. * Liaise with catering, office supply, and service vendors to ensure quality and cost control. Collaboration & Special Projects * Work closely with the other Office Manager to ensure consistent office standards across HQ sites. * Assist in planning and coordinating company events, offsites, and employee engagement programs. * Provide project coordination support for executive-led initiatives. Qualifications * High school diploma required; bachelor's degree in business administration, communications, or related field strongly preferred. * 7+ years of experience in office management, senior administrative support, or related role, ideally supporting senior executives. * Demonstrated ability to manage confidential and sensitive information with the highest degree of discretion. * Exceptional organizational and time management skills, with the ability to prioritize competing demands and anticipate executive needs. * Strong written and verbal communication skills, including drafting professional correspondence, reports, and presentations. * Proven track record of executive-level calendar and meeting management (agendas, logistics, minutes, follow-ups). * Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Publisher) and comfort with expense systems, scheduling tools, and virtual meeting platforms. * Experience managing vendors, office budgets, and purchase orders; ability to track and report on expenses accurately. * High degree of professionalism and executive presence, with the ability to represent the office and leadership team effectively to internal and external stakeholders. * Ability to remain calm, adaptable, and solution-oriented in a fast-paced, dynamic environment with frequent interruptions and shifting priorities. * Proven ability to work independently and collaboratively, exercising judgment and initiative in day-to-day operations. Following receipt of a conditional offer of employment, candidates will be required to complete additional job-related screening processes as permitted or required by applicable law. We are an equal opportunity employer, and all applicants will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to ******************, and please be sure to include the title and the location of the position for which you are applying.

Our client is an established manufacturing company who is looking for a superstar A+ Bookkeeper who strives for 100% accuracy! This position will also be the face of the company, manage the front desk, and handle various clerical duties. If you would like to work for a company that has a strong team culture and has been in business for over 35 years - please apply today. A 32-hour work week may be available - let's talk about it! JBCSCONF01 Key Responsibilities: Bookkeeper Manage and maintain company's accounts payable platform. Complete payments by receiving, processing, verifying, and reconciling invoices. Keep track and pay vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, resolving purchase order, contract, invoice, or payment discrepancies and documentation. Receive and verify employee expense reports in ERP system for payment. Ensure credits are received for outstanding memos. Process incoming and outgoing mail and distribute mail to appropriate area. Scan incoming vendor bills into the system. Responsible for responding to all vendor inquiries regarding finance, escalate when needed. Generate an excel report for scheduling vendor payments each week and send for approval. Reconciles processed work by verifying entries and comparing system reports to balances. Verifies vendor accounts by reconciling monthly statements and related transactions. Maintains accounting ledgers by verifying and posting account transactions. Office Manager Greet and welcome guests as they arrive. Keep front desk and conference room tidy and presentable with all necessary material (pens, forms, paper etc.). Screen/check in and out guest/visitors through our ITAR compliance system. Answer guest questions and address complaints as needed. Professionally and in a timely manner, answer incoming calls and direct appropriately. Enter employee confidential data. Manage payroll and workshare data entry. Process insurance changes including enrollments, changes, and terminations. Maintain employee files including periodic audits. Assist with hiring and employee onboarding/new hire orientation. Assist with the oversight of ensuring safety requirements are adhered to. Qualifications: Associate degree in accounting or equivalent combination of education and experience; plus a minimum of 5 years experience in a bookkeeping/accounting position. ERP System experience required. Must maintain strict confidentiality. Good verbal and written communication skills including being self aware and possessing good listening skills. Ability to work with all levels of the organization as well as customers and vendors while fostering positive relationships. Excellent time management and prioritization skills that can effectively organize information, tasks, and events. Proficient skill level in computer software including ERP Systems (Made2Manage preferred) and intermediate to advanced experience in Word, Excel, Outlook, and all MS Office Suite-all versions. Knowledge of administrative and clerical procedures such as word processing, managing files and records and designing forms. Detail oriented and self-motivated, able to work with limited supervision and to work closely with a team. Reliable transportation to run errands and make bank deposits as requested. Benefits: Medical Dental Vision Life Insurance 401K PTO and Holidays Equal Opportunity Employer Principals only, Recruiters please do not contact this job poster. Do NOT contact us with unsolicited services or offers.

Nestucca Valley District Office Manager JobID: 3327 Nestucca Valley School District/Nestucca SD - Classified Employee Date Available: ASAP Additional Information: Show/Hide District Office Manager Location: Nestucca K8 Reports To: Building Administrator FLSA Status: Nonexempt FTE & Salary: 1.0 FTE Salary Schedule: Classified Salary Schedule Row: Office Manager ($19.93-$23.69 per hour, D.O.E.) Contract Days: 220 GENERAL DESCRIPTION: The District Office Manager performs a variety of secretarial, bookkeeping and administrative duties, which require a broad knowledge of both secretarial and clerical practices and procedures. The District Office Manager provides administrative support to the Superintendent, and supports district office staff in district operations. QUALIFICATIONS: Knowledge, Skills, Abilities Required: * A minimum of a high school diploma or equivalent. * Secretarial experience, including office management, administration and record keeping. * Knowledge of general operation of a school district and the administrative assistant duties. * Ability to interact in a positive and professional manner with students, staff, parents, community members, contractors, consultants and trades people, while demonstrating sensitivity to cultural, ethnic, gender and religious diversity. * Ability to exercise confidentiality, diplomacy, and independent judgement. * Keyboard and Word processing with speed and accuracy. * General accounting skills. * Knowledge or ability to learn about first-aid procedures and proper methods of dispensing medications. * Excellent organizational and time management skills with the ability to accomplish multiple complex assignments under short timelines and with multiple interruptions. * Ability to remain calm and supportive when dealing with difficult people or emergencies. * Ability to take initiative and work independently, prioritizing tasks to meet deadlines while maintaining accuracy and attention to detail. * Ability to quickly learn frequently used software and online programs used in the performance of job responsibilities, such as student records, personnel records, accounting, and purchasing. ESSENTIAL FUNCTIONS: Performs some or all of the following tasks. Other duties may be assigned. * Provides administrative assistance to the Superintendent; managing their calendar, responding to communication as appropriate and providing operational day-to-day support on their behalf. * Manages the district office, phone, email account, conference room calendar, office supply inventory and district mail run. * Supports the district office staff with administrative and confidential work in District Operations, Human Resources, and the Business Office. * Composes, edits and prepares technical and complex documents, correspondence, special reports and material of a confidential nature. * Human Resources document management support. * Food Service meal count document support and site monitoring tracking. * Oversee maintenance and compliance of District Emergency Handbook and procedures. * Serve as point of contact for inter-district transfer student applications and tracking. * Reconcile Superintendent credit card. * Packing slip input support. * Manage the credit card check out sheet * Manage and book district staff travel arrangements. * Process volunteer and coach background checks ensuring approved volunteer list is up to date. * Acts as initial responder to building level First Aid emergencies and coordinates with other staff to ensure proper steps are taken to ensure the health and safety of injured party; including administering first aid, calls to 911, coordinating with emergency responders, and/or providing medications as appropriate. * Serves as primary contact and liaison between the district staff and students, teachers, parents, staff, district, and community. Answers district phone line and greets/welcomes visitors to the K8/NVSD District office. * Processes facility use requests and manage facility calendar. * Stores district injury and DHS reporting documentation. * Plans, coordinates and executes school-wide staff appreciation events, and procures supplies and catering as needed for professional development. * Successfully uses software and online programs to monitor and maintain essential records regarding students, personnel, accounting, work orders and other areas as required. TERMS OF EMPLOYMENT: Salary and work year to be according to the current negotiated contract. EVALUATION: Performance of this job will be evaluated in accordance with provisions of Board policy. WORKPLACE EXPECTATIONS: * Establish and maintain a positive and respectful working relationship with students, staff, administration, parents/guardians and community members. * Work collaboratively and communicate effectively with staff and customers at all organizational levels (listening to others without interrupting, keeping emotions under control, remaining open to others' ideas and focusing on solving conflicts). * Maintain a high level of ethical behavior and confidentiality of information about participants, families and staff. * Maintain dependable and consistent attendance and punctuality. * Follow all laws, District policies, rules, regulations, memos, announcements and reasonable requests by proper authority PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * The employee is regularly required to talk or hear * The employee is frequently required to stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms, climb up and down step stool, bend under the desks, twist from the waist, and stoop, kneel, crouch, or crawl * Possible moderate to high noise level. * Frequent and prolonged talking/listening in conversations/meetings. * Requires accurate perceiving of sound, near and far vision, depth perception. * Requires handling and working with a variety of materials and objects. * Work may occasionally involve lifting/carrying objects weighing up to 30 pounds. * Possible exposure to bodily fluids due to student injury or illness. Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time, as it deems advisable. Nestucca Valley School District recognizes the diversity and worth of all individuals and groups. It is the policy of NVSD that there will be no discrimination or harassment of individuals or groups based on race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, marital status, age, veterans status, genetic information or disability in any educational programs, activities, or employment. Reasonable accommodations for the application and interview process will be provided upon request and as required in accordance with the Americans with Disabilities Act of 1990. Individuals with disabilities may contact the Human Resources Officer at ************ x403 for additional information or assistance. Speech/Hearing impaired persons may contact the district for assistance through the Oregon telecommunications Relay Service at **************.

About Vista Vista Capital Partners is a premier Registered Investment Advisor in the Pacific Northwest, known for its unique investment philosophy, commitment to client service, and engaging work environment. We bring our full and authentic selves to work every day and are committed to a culture of continuous growth and development in our mission to become Oregon's most admired wealth management firm. Our core purpose is to build happier and more prosperous lives for both our clients and employees. To further this mission, we are hiring an Administrative Associate to join our team of financial professionals. Job Summary The Administrative Associate is responsible for creating a positive and memorable first impression for our clients, vendors, and guests by warmly greeting them upon arrival. This role supports the efficient daily operations, productivity, and organization of the firm and our employees. We are seeking a highly organized individual with excellent attention to detail, strong task prioritization skills, and a dedication to providing exceptional client experience. Duties and Responsibilities The Administrative Associate's responsibilities include the following and other duties as assigned to support the firm's operations and employee and client experience: Provide front desk coverage Monday through Friday, 8:00 a.m. to 5:00 p.m., with a standard lunch break. Create a positive and professional first impression by warmly greeting clients, vendors, and visitors. Manage the front desk area, ensuring it remains organized, tidy, and reflective of Vista's brand. Arrange front desk coverage during absences to maintain seamless service. Answer and route incoming phone calls in a courteous and timely manner. Receive, sort, and distribute mail and deliveries promptly. Coordinate and place weekly lunch and grocery orders for the office. Organize and restock the kitchen, including managing inventory and emptying the dishwasher as needed. Track office and kitchen supplies and proactively coordinate reorders. Schedule and coordinate client meetings and conference room logistics. Prepare and mail quarterly client statements and other client correspondence. Assist with administrative marketing projects, including event invitations, communications, and social media support. Create surveys, PowerPoint presentations, and other internal materials to support team and committee initiatives. Core Values We will hire the person who best embodies and embraces Vista's core values: Act with Integrity Successful relationships are built on trust. Strive for Simplicity Keeping things simple allows us to focus on what truly matters. Be Passionate An unwavering belief in what we're doing brings out the best in us. Passion inspires and is contagious. Pursue Excellence Our clients and colleagues deserve our best effort. Always. Enjoy the Journey A fun and flexible work environment allows our people to enjoy happy and fulfilling lives. Qualifications The Administrative Associate position typically requires the following qualifications: Experience: Proven experience as an Administrative Assistant or Receptionist in a professional office setting. Technology: Proficiency with Microsoft Suite. Onsite Availability: Ability to work in the office five full days per week. Work Authorization: Must have the legal right to work in the United States. At this time, Vista is unable to provide visa sponsorship. Background & Credit Check: Employment is contingent upon successful completion of a background and credit check, conducted in accordance with applicable law. As part of this process, we review information relevant to the responsibilities of the role, including indicators of financial reliability. Salary and Benefits Pay/benefits are competitive based on industry standards: Salary: Commensurate with experience Benefits: Health, dental, and vision insurance, long-term disability coverage Time off: Flexible paid time off policy & sabbaticals Retirement: 401(k) and profit sharing Other: paid parental leave, professional development support, charitable contribution matching, financial planning support Continuing Education: Partial and/or full financial support for professional accreditation/continuing education requirements and other education/training opportunities VISTA CAPITAL PARTNERS IS AN EQUAL OPPORTUNITY EMPLOYER.