Office manager jobs in Miami Beach, FL

Join our dynamic and growing team at Gridiron Insurance! Gridiron Insurance provides custom and specialized products to unique segments of the insurance marketplace. We deliver exclusive coverage with creative and adaptable insurance solutions. Our mission is to offer a stable, dedicated, and professional approach to underwriting, ensuring value in every insurance transaction. We are seeking an organized and proactive Office Administrator to oversee daily office operations, ensure a smooth workflow, and support our team with both administrative and operational tasks. The ideal candidate will be skilled in multitasking, managing office supplies, helping the operations team, and fostering a positive work environment. Essential Duties and Responsibilities include, but are limited to the following: Monitor and direct incoming mail daily; prepare outgoing mail for pickup. Scan mail and send to appropriate employees or import into systems. Greet visitors to the office and direct visitors to the correct location. Perform general administrative, clerical, and executive schedules and support tasks to ensure organizational sustainability. Organize company events, meetings, catering and other logistics. Coordinate with outside vendors and contractors. Create reports, prepare presentations, and write letters. Coordinate the use and organization of office space. Manage inventory of office supplies; purchase supplies and equipment when needed. Accurately process binders, policies, endorsements, and other insurance documents. Review supporting documentation for completeness and accuracy. Monitor assigned workflows and task queues to ensure timely completion. Support quality assurance efforts across teams by identifying and addressing inconsistencies. Communicate effectively with internal and external stakeholders via email and phone calls. Assist in handling escalated issues and follow up on outstanding items to ensure resolution. Consistently meet or exceed daily productivity and accuracy goals. Collaborate closely with underwriters and team members to ensure smooth and timely policy issuance and processing. Qualifications: Bachelor's degree preferred or equivalent administrative experience. Excellent written and verbal communication skills. Effective problem-solver. Highly organized and detail oriented. Proficiency in Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook. Attention to detail and proven ability to perform tasks with a high degree of accuracy. Excellent interpersonal skills, with an ability to work in a diverse, fast-paced environment. Ability to cross-train within multiple operational functions. Willingness to assist wherever needed, excellent multi-tasking skills.

Swiss Re is seeking an experienced and highly engaged Office & Operations/Facilities Manager to oversee five key locations-Miami, Alpharetta, Washington, D.C., Lansdale (PA), and Midlothian (VA). This role is ideal for a dynamic professional who excels at building strong relationships, driving operational excellence, and delivering exceptional workplace experiences. This person must be based in Miami, Florida. About the Team: This role is a part of the Corporate Real Estate & Services (CRES) Americas team. You will partner closely with the Head of CRES East Region and local business leaders to manage facility operations, guide capital and infrastructure projects, and foster a culture of continuous improvement across multiple sites. The CRES team is responsible for leading and managing third-party vendors and contractors - while representing Swiss Re with professionalism and confidence. About the Role: Stakeholder & Workplace Experience * Serve as the primary point of contact for employees, executives, stakeholders, and tenants across all five locations. * Build strong relationships with site leads and local business leaders to proactively address needs and provide best-in-class customer service. * Coordinate onsite events, conferences, and large-scale meetings in partnership with the Events Management Team. Facility Operations & Project Management * Oversee day-to-day facility operations in Miami and Alpharetta, with governance oversight for the Washington, D.C., Lansdale, and Midlothian offices. * Manage building maintenance, infrastructure, and all MEP systems (HVAC, lighting controls, plumbing, etc.). * Partner with Head CRES East Region to lead construction, renovation, and fit-out projects, ensuring alignment with timelines, scope, and budget. * Administer Integrated Workplace Management Systems (IWMS) including space allocation, office moves, onboarding/offboarding changes, lease data, and asset maintenance. Financial Management * Own budgeting, forecasting, and monitoring of all associated office expenses and investments. * Process and review invoices, manage office supply inventory, and ensure adherence to annual budgets and savings goals. * Prepare financial and business reports for the Head of CRES East Region. Vendor & Contract Management * Oversee external vendors and contractors, ensuring alignment with SLAs, KPIs, and contract requirements. * Partner with Procurement to ensure all contracts comply with Swiss Re standards. * Direct and evaluate the work of external staff (3 team members). Risk, Safety & Compliance * Manage site-level risk by identifying, assessing, and documenting risks; completing all required reports accurately and on schedule; providing clear risk-control assessments; and ensuring effective response and resolution of incidents or unexpected operational events. * Lead Business Continuity Planning for the sites, including documentation, training, and annual safety/security reviews. * Maintain a strong understanding of corporate office leases and ensure compliance with all lease provisions. About You: * Fluency in Spanish required. (Need to be English speaking and Spanish speaking) * Bachelor's degree or a minimum of 10 years of real estate and facility management experience in a global, highly professional environment. * Proven project management experience, including construction and fit-out oversight. * Demonstrated ability to build trusted client and stakeholder relationships and deliver practical solutions. * Strong knowledge of lease language and property standards. * Exceptional verbal and written communication skills; ability to present to stakeholders and senior leadership. * Advanced proficiency with MS Outlook, Word, Excel, PowerPoint, and Teams. * Experience with Integrated Workplace Management Systems (IWMS). * Strong networking and negotiation skills; comfortable engaging with new stakeholders at all levels. * Swiss Re supports flexible working arrangements; however, due to the relationship-driven and operational nature of this role, consistent on-site presence is essential. This role is based in Miami, Florida. The estimated base salary range for this position is $80,000 to $120,000. The specific salary offered for any given role will take into account a number of factors including but not limited to job location, scope of role, qualifications, complexity/specialization/scarcity of talent, experience, education, and employer budget. At Swiss Re, we take a "total compensation approach" when making compensation decisions. This means that we consider all components of compensation in their totality (such as base pay, short-and long-term incentives, and benefits offered), in setting individual compensation. About Swiss Re Swiss Re is one of the world's leading providers of reinsurance, insurance and other forms of insurance-based risk transfer, working to make the world more resilient. We anticipate and manage a wide variety of risks, from natural catastrophes and climate change to cybercrime. Combining experience with creative thinking and cutting-edge expertise, we create new opportunities and solutions for our clients. This is possible thanks to the collaboration of more than 14,000 employees across the world. Our success depends on our ability to build an inclusive culture encouraging fresh perspectives and innovative thinking. We embrace a workplace where everyone has equal opportunities to thrive and develop professionally regardless of their age, gender, race, ethnicity, gender identity and/or expression, sexual orientation, physical or mental ability, skillset, thought or other characteristics. In our inclusive and flexible environment everyone can bring their authentic selves to work and their passion for sustainability. If you are an experienced professional returning to the workforce after a career break, we encourage you to apply for open positions that match your skills and experience. Swiss Re is an equal opportunity employer. It is our practice to recruit, hire and promote without regard to race, religion, color, national origin, sex, disability, age, pregnancy, sexual orientations, marital status, military status, or any other characteristic protected by law. Decisions on employment are solely based on an individual's qualifications for the position being filled. During the recruitment process, reasonable accommodations for disabilities are available upon request. If contacted for an interview, please inform the Recruiter/HR Professional of the accommodation needed. Keywords: Reference Code: 136176 Nearest Major Market: Miami Job Segment: Facilities, Operations Manager, Compliance, Risk Management, Contract Manager, Operations, Legal, Finance

Sentral is a network of communities redefining the way people live. Sentral's mission is to be the leading residential hospitality operator through superior performance, enhanced experience, and a network of connected communities. We take the convenience, connection, and comfort of home to new heights-we call it Home+. Our one-of-a-kind communities offer unrivaled locations, innovative tech-enabled services, and premium amenities to enhance everyday life. Sentral lets you live life on your own terms in the heart of the world's best cities: Atlanta, Austin, Chicago, Denver, Los Angeles, Miami, Nashville, Oakland, Philadelphia, Pittsburgh, Portland, San Francisco, San Jose, Santa Monica, Scottsdale, and Seattle, with more coming soon. Our core values reflect our commitment to our employees, as we are service first in our actions, value thinking like an owner, and continuously strive to make one another better. We strongly believe in continuous personal improvement, career growth and diversity in our workforce. With ongoing learning & development offerings, leadership coaching and mentorship programs, we foster an empowered environment rooted in empathy and growth. Our team members are curious explorers who never stop learning and who strive for great outcomes. Learn more about us at **************** Position Overview and Responsibilities At Sentral, we are building a team of people-first focused individuals who thrive on going above and beyond. Ideal candidates will exemplify a can-do attitude, a growth mindset, and an entrepreneurial drive. Successful candidates will be proactive, solution-oriented, and have strong ownership of their work. The Experience Manager is essential to supporting our hospitality products at the property level. This role provides five-star guest service by communicating with guests prior to arrival, greeting them upon arrival and assisting them throughout their stay. This is an in-person position located on-site of the property. What You'll Do: Uphold Sentral's standards, best practices, policies and procedures, and value of excellence in customer service Handle property assets, guest and resident information in a way that maintains Sentral standards, best practices, and policies and procedures Work to organize guest stays to ensure thorough service throughout the guest experience Ensure every guest experiences five-star service in a hospitality environment and actively seek five star/positive reviews from guests; coach Experience Team to do the same Set the example for the Experience Associates by projecting an upbeat and positive attitude, warmly acknowledging all residents, guests, and vendors with a smile, greeting them first and conveying a willingness-to-serve attitude Assist in development, creation and ongoing improvement of guest communications, Guest Book, Guidebook, and other items to promote guest experience as deemed necessary by Sentral and the General Manager. Work closely with property team members to ensure that they are updated, trained, and ready when residents or guests have questions Lead the Experience Team Plan, coordinate and oversee resident and guest events with assistance of Sentral Marketing and Explorer teams Oversee each guest experience through tasks including but not limited to ensuring room is inspected and amenity is placed, ensuring Experience Team knows when to expect guest, ensuring guest is having a great stay, ensuring guest departs and housekeeping is aware then re-inspecting the room for either another guest arrival or resident return Prior to Head of Housekeeper position starting, manage the relationship with 3rd party housekeeping vendor Lead Experience Team on implementing guest experience/events and communications Learn and train others on community systems Work closely with the Technology team to oversee hospitality technology implementations onsite Assist in developing processes and SOPs for experience and reservations team as appropriate Respond to booking inquiries, guest questions, onsite issue resolution and billing questions, and follow up with the guest to ensure satisfaction Collaborate with Revenue Management team to ensure rate adjustments will help maximize booking revenue Perform other related duties and assignments as needed and assigned Skills and Experience Bachelor's degree in hospitality management preferred Experience in hospitality (hotels and resorts, private luxury clubs, travel management, etc.) Strong customer service track record that demonstrates an ability to make people feel cared for and supported even under stressful circumstances Exceptional interpersonal and self-awareness skills, including active listening skills Proficient with communication technology and quick learner of new software Excellent written and verbal communication skills Demonstrated enthusiasm for creating inclusive and respectful workplaces Unquestioned integrity with the ability to manage confidential information and sensitive situations with the highest level of discretion and judgment Ability to work a flexible schedule, including evenings and weekends Community Team Perks + Benefits Health & Wellness: We offer multiple medical, dental, and vision health plan options that begin the first month after your start date! There is one fully company-paid plan (no monthly premiums for you)*, and HSA and FSA options to set aside pre-tax dollars. *Premiums apply for spouse, dependent, or family coverage plans Invest in Your Future: Eligible after just three months of employment, we offer a 401(k) with a 4% company match to help you reach your savings goals. Time Off That Grows with You: In addition to 11 paid holidays, Sentral offers 8 different types of paid time off (PTO) to meet all of life's demands. These 8 types of PTO include personal days that have no waiting period to use, one floating holiday each year, Enrichment Hours for volunteering or career development, and more! Travel Discount: Team members (and their friends and families) receive travel discounts when they stay at a Sentral community. Deep Savings: All team members are Sentral receive discounted rates on pet insurance, attractions, rental cars, shows, events, and more! The following requirements are intended to reflect the expected work environment and physical demands of the role. Candidate must be able to perform the following activities with or without reasonable accommodation to be successful in the role: Stand behind a desk for the majority of an 8-hour shift Move body in repetitive motions for extended periods of time Work in a space that includes indoor and outdoor spaces, with and without covering Move throughout the property as needed Transport boxes and equipment weighing up to 20 pounds Communicate with other persons in the building Observe details in surrounding areas and on a screen If you require accommodations to the above listed job duties or would like to request accommodations during the interview process, please indicate so on your applications in the "Accommodations" section. Sentral is dedicated to creating a diverse and inclusive work environment that champions all backgrounds, identities, and voices. We strive to cultivate a space where our team members feel valued, and our residents feel loved. While there is no exact recipe for ensuring our residents feel loved, we believe a key ingredient is seeking and employing individuals that reflect the uniqueness of our residents. As an Equal Opportunity Employer, we do not discriminate based upon actual or perceived race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law.

Working Title: STATE ATTORNEY'S OFFICE, 11TH CIRCUIT- ACCOUNTING MANAGER- 21003348 Pay Plan: State Attorneys JAC 21003348 Salary: $75,000.00 - $115,000.08 Total Compensation Estimator Tool OFFICE OF THE STATE ATTORNEY KATHERINE FERNANDEZ RUNDLE ELEVENTH JUDICIAL CIRCUIT STATE ATTORNEY INTEROFFICE MEMORANDUM TO: EXTERNAL CANDIDATES FROM: PRIMROSE LAURIENT Senior Human Resource Administrator DATE: February 25, 2025 RE: POSITION AVAILABLE Accounting Manager Location: E.R. Graham Building 1350 N.W. 12th Avenue Miami, Florida 33136 The Accounting Manager supports the Fiscal Director. The position includes administrative and professional accounting work, assisting in the operation and supervision of all fiscal and accounting functions in the Miami-Dade State Attorney's Office. Some in-state travel may be required. The work schedule is 8:30 a.m. to 5:00 p.m. This position is exempt from the Fair Labors Standards Act (FLSA). This position offers a Limited Flexible Work Schedule and Teleworking Option. The Job Responsibilities are: * Managing all accounting sections to include budgeting, general ledgers, accounts payable, contract records, procurement, property records. * Maintaining specialized accounting records to properly account for funds provided, expended and projection of year-end balance. * Preparing and reviewing budget request for State and County fiscal years. Responsible for budgeting, expenditure tracking and analysis for management. * Maintaining payment of invoices, contract reporting, purchasing commodities and services. * Assisting in the preparation and review of vendor contracts, grant agreements and other contractually binding documents. * Performing other related duties as assigned The Minimum Requirements are: * Possession of a CPA certificate and three (3) years of professional accounting experience; one (1) year must have been in a supervisory capacity, or * A master's degree and three (3) years of professional accounting experience; one (1) year must have been in a supervisory capacity, or * Graduation from an accredited four-year college or university with a major course work in finance/accounting and four (4) years of professional accounting experience; one (1) year must have been in a supervisory capacity, The Preferred Qualifications and Skills are: * Knowledge of non-profit/governmental fund accounting * Knowledge of legislative appropriation process, state budget laws and policies, budget principles, budget categories and funds, FLAIR and other auxiliary reporting systems * Ability to interpret and implement CFO, FLAIR LAS/PBS reports or memorandums Specific Skills and Characteristics: The Successful Candidate must be able to: * Effectively supervise, motivate, organize and prioritize the workload of assigned Fiscal Staff * Communicate with, train, motivate, direct, organize and prioritize the workload of assigned staff in a positive and productive manner * Ability to effectively work with staff of all levels and with internal and external agencies in a positive and productive manner * Possess and demonstrate the ability to understand and apply applicable rules, regulations, policies and procedures related to above job duties * Be personable and positive, demonstrating compassion and providing excellent customer service to all levels of staff and the public * Possess and demonstrate expertise of accounting and financial planning principles, practices and procedures * Possess and demonstrate the ability to prepare analysis of reports that offer recommendations to effect budget or operation needs * Possess and demonstrate the ability to analyze records of financial transactions to determine accuracy and completeness of entries * Possess and demonstrate excellent analytical and organizational skills and be very detailed oriented * Possess and demonstrate the ability to meet stringent deadlines that are not negotiable * Possess and demonstrate effective critical thinking and problem-solving skills * Possess and demonstrate exceptional verbal, written and interpersonal skills * Possess and demonstrate the ability to multi-task while working under pressure * Possess and demonstrate the ability to work independently as well as in a team environment * Possess and demonstrate excellent interpersonal skills and effectively deal with all levels of staff and outside agencies * Possess and demonstrate proficiency with Microsoft Office software, including advanced Excel skills Yearly Salary Range: $75,000.00 - $115,000.08 (Salary to commensurate with experience) To apply for this position, please complete and submit an application, and updated resume to: ********************., with the Subject: Accounting Manager. Applications can be downloaded from our website at: ***************** The State Attorney's Office reserves the right to modify the conditions of this job announcement or to withdraw the announcement without prior written or other notice. All information provided by applicants is subject to verification and background investigation. False statements or omission of information on any application materials may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed. Insurance benefits, vacation package and Florida Retirement System Pension benefits are offered with this position Internal and External Candidates will be considered Equal Employment Opportunity/Affirmative Action Employer If you are a retiree of the Florida Retirement System (FRS), please check with the FRS at ************** on how your current benefits may be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Location:

Job Description We are looking for a Law Office Manager/Director of Operations who is a savant of workflow and project management, who deeply understands employee accountability and engagement, who is metrics-driven and KPI-obsessed, and who will be invested in making important contributions to the success of the Firm. We are an Estate Planning Law firm in Miami that started 10 years ago and has grown rapidly since 2019. Our goal is to double gross revenue in the next 18 months, and we are going to need a dedicated Operations Director to get us there. We've done a few things right and we are proud of the firm we've built... but there is a lot of room for improvement. The right person for this position is someone who also shares that same philosophy. All submissions will be kept totally confidential. If you're interested in applying to this position, please FOLLOW THE INSTRUCTIONS AT THE END OF THIS POSTING. Reports To: The Managing Partner, but with a great deal of delegated management and decision-making authority to truly run/manage the “business end” of the law firm. About the Position: We are seeking a Professional with the experience and maturity to keep the Firm's needs at the forefront and work closely with the Owner on strategy, policy, problem-solving, and decision-making. The right person for this position will be able to help me, help you, and get the job done. Compensation: $90,000 - $110,000 yearly Responsibilities: This position will be responsible for helping in the planning, organizing, directing, and controlling the day-to-day operations of the Firm, and for directing the implementation of Firm policies. It is responsible for a wide range of responsibilities in all phases of law firm administration, including personnel, finances, and business systems. In short, everything but the practice of law. The People: You will play a major role in shaping this firm's culture and business strategy, so we need someone with significant hands-on experience. This position has broad discretion and authority to manage the people throughout, i.e., you will need to hire, oversee training, assess, retrain, potentially fire, and not be afraid to start all over again until we find the A-Players that we will need to grow. Accountability should be your middle name. Do not apply if you want to be friends with your team more than you want to manage and hold them accountable If you can help us create a culture that is professional, service-oriented, systems-focused, and KPI-driven-where everything that matters is clearly written down, clearly communicated, and clearly measured - then you may be the one for us You will create employee scorecards with individual and department KPIs to measure against. You will obsessively monitor every team member's contribution to the firm and will know you have done a good job when everyone in the production is hitting their numbers. The Financials: We have a Bookkeeper and we have a Fractional CFO, but you must still have some financial background and be familiar with the review and analysis of key financial reports used for the data-driven management of a law firm. You will oversee financial operations and develop key finance and accounting tools for us to review, including cash flow forecasting reports, financial forecasts, budgets, performance reports, etc., which will help us make informed strategic business decisions. You will ensure the accuracy and reporting of monthly financial reports prepared each month by the bookkeeper. You will be maximizing the profitability and productivity of the team by determining if the Firm is understaffed or overstaffed, whether employees are overpaid or underpaid; and building the tools and training to help those employees “lean in” to their biggest strengths so they can be happy and productive, and the Firm can get the highest ROI. The Systems: Acquiring and analyzing data should be one of your favorite pastimes! We are building a firm where systems run the business, and people run the systems. This position is responsible for improving both our people and our systems. The primary tools of this position are policies, procedures, checklists, templates, examples, scripts, and software (referred to as “PSPs” for short), which come together to compose systems that make the Firm more productive and profitable. You are going to be responsible for creating, managing, and overseeing those systems to ensure they are being executed according to our established standards. A key part of your job is to create and implement best practices that transform an ineffective system into a profitable and productive one. HR /Management Responsibilities: Recruit, onboard, and train new personnel. Retrain current personnel as applicable. Conduct performance reviews. Accountability and management of staff. Develop and manage a proactive and organized sales process and pipeline, and track achievement against strategic objectives and the business plan. Create an internal audit system to trigger red flags when systems are not working optimally, investigate the reason for the failures, and propose solutions (whether related to personnel, technology, workflow, etc.). Refine and maintain the Firm's technology infrastructure to minimize waste and maximize internal efficiencies within the Firm. Systems Development Responsibilities: Refine “SKUs” and PSPs, and train staff on the same. Create, Audit, and enforce PSPs. Optimize firm technology and firm efficiency. Qualifications: Must be tough as nails. Should have prior Law Firm experience. Be fast-paced and scrappy. Have a high energy level and are even a little impatient. Be metrics-driven and KPI-obsessed. Sharp and driven with an unshakeable work ethic. Seek out and uncover performance issues and implement solutions. You must have experience managing a team of more than 15 people. Not only adapt to change but also seek and drive change toward growth. You must embrace candor in communications and interactions. Having keen conflict resolution (not conflict avoidance) skills. TO APPLY: In addition to your resume, submit a cover letter (it will prompt you to do so) and include the following information: Why are you interested in this position? How does this position align with your career goals? What will you bring to the table? I am the ONE (start your cover letter with this line). Compensation: $90,000 - $110,000 (depending on skill and experience) yearly with a full benefits package About Company Our name says it all. We are a boutique firm of dedicated attorneys that HELP CLIENTS PROTECT THEIR RICH LIVES AND LEAVE A RICH LEGACY. We practice only the areas of family wealth succession: Estate Planning, Asset Protection, and Estate Administration. We know what we are doing, we love what we are doing, and we believe in what we are doing. Our Vision: We are not just legal advisors; we are architects of generational prosperity. By empowering families with comprehensive planning & asset protection strategies, we aim to break down barriers to successful wealth preservation and transfer. We believe that protecting clients' hard-earned assets will pave the way for their families' legacies of significance and impact. We aspire to transform how people think about legacy, creating a ripple effect that positively impacts future generations.

Overall Scope and Responsibility: Responsible for overseeing registration of new guests, departures, PBX, reservations, cashier close reports and front office reports. Interact and work closely with other departments in an efficient manner. Provide and maintain the highest possible service standards to our clientele at all times. Essential Duties: Oversees the registration process including inputting and retrieving information from computer, confirming pertinent information including number of guests and room rates. Assigns rooms based on guest's specific requests, VIP status etc. Issues keys and non-verbally confirms the room number and rate Informs guests on hotel facilities and amenities, provides directions within the property. Communicates luggage delivery / retrieval with the bell staff, and car requests with the valet if needed Oversees basic accounting procedures including exchange of foreign currency, cash handling, posting charges to guest folio, making adjustments etc Reviews reports such as credit limit report, arrivals/ departures, discrepancy report, group resumes etc and communicates pertinent information to the respective department Communicates credit issues to all revenue generating departments Projects a warm welcome, follows 10-5 rule, acknowledges waiting guests with no exception. Uses a clear and positive speaking voice, listens to understand requests, responds with appropriate action and provides options Communicates guest requests with the appropriate department Fields guest complaints, conducting thorough research to develop the most effective solutions and negotiate results. Listens and extends assistance in order to resolve guest dissatisfaction using empowerment within acceptable limits. Consults FO managers for further assistance Reviews departing guest's folios and invites guests back Makes reservations Acts as concierge assisting guests with directions, transportation and coordinated further accommodation through concierge. Job Knowledge, Skills, & Abilities Guest experience manager preferred Outgoing and guest-first personality Excellent communication, interpersonal, and organization skills. Sense of ownership Guest-oriented mindset Strong leadership skills Integrity and professionalism Ability to develop the team through training and follow-ups Attention to detail Must be able to carry 10 lbs. Commitment to superior customer service and excellent customer service skills. Proven ability to influence a team and achieve results. Flexibility and creative problem-solving ability. Strong initiative and self-motivation. Fluency in job related English both verbal and non-verbal. An appreciation and respect for the diversity of all individuals in the workplace. Ability to handle pressure and work in a fast paced environment. Must be able to work days, evenings, and weekends as necessary. No job description for any position can possibly include all duties which may be requested by guests or required by the needs of the hotel. Listed above is a summary of the major responsibilities for this position.

Additional Information: This hotel is owned and operated by an independent franchisee, Doral Hotel Enterprises. The franchisee is a separate company and a separate employer from Marriott International, Inc. The franchisee solely controls all aspects of the hotel's employment policies and practices, including hiring, firing, discipline, staffing, compensation, benefits, and all other terms and conditions of employment. If you accept a position at this hotel, you will be employed by a franchisee and not by Marriott International, Inc. The Dual Property Front Office Manager is responsible for the overall leadership, strategic direction, and efficient operation of the Front Desk, Guest Services, and related guest-facing functions at both Element Doral and Aloft Doral. This role ensures exceptional guest satisfaction, operational excellence, and Marriott brand compliance across two distinct lifestyle properties. Key Responsibilities - Operational Leadership - Oversee daily Front Office operations for both properties, ensuring seamless guest service delivery. - Maintain lobby presence during peak hours to support staff and engage guests. - Manage scheduling and staffing for both hotels based on business needs. - Monitor room inventory, rate strategies, and forecasts in coordination with Revenue Management. - Uphold all Marriott brand standards, SOPs, and quality assurance requirements. Guest Service & Satisfaction - Handle VIP arrivals, elite guest experiences, and special requests with personalized attention. - Lead guest recovery efforts and ensure timely follow-up through GXP and internal communication channels. - Drive a strong guest-service culture through coaching, recognition, and accountability. Team Management & Development - Recruit, hire, train, and develop all Front Desk, Guest Services, and Night Audit staff across both locations. - Conduct regular performance evaluations, deliver feedback, and create development plans. - Foster a positive and productive work environment that encourages teamwork and growth. Financial & Administrative Duties - Manage departmental budgets, payroll, and labor costs efficiently. - Review expenses, approve invoices, and participate in monthly financial reviews. - Oversee cash handling, credit card compliance, and daily financial procedures. Safety, Security & Compliance - Enforce hotel safety protocols and ensure both properties adhere to loss prevention standards. - Train staff on emergency procedures and maintain compliance with all policies. Required: - Minimum 2-3 years of Front Office leadership experience (Supervisor or Manager level), preferably within Marriott brands. - Proficiency in Marriott systems including Lightspeed (PMS), GXP, and MGS platforms. - Strong understanding of guest satisfaction metrics and elite loyalty program requirements. - Outstanding leadership, communication, and conflict-resolution skills. - Ability to manage operations across two hotels simultaneously. - Flexible availability, including weekends and holidays. Health Insurance Dental Insurance 80 Hours of Paid Vacation Annually Complimentary Daily Lunch Provided by the Restaurant Hotel/brand travel discounts available per company policy. $55,000.00 - $65,000.00 This company is an equal opportunity employer. frnch1

We are seeking a dedicated and highly organized Front Office Manager to join our vibrant team at AC Miami - Brickell. The ideal candidate will possess strong leadership skills and a passion for delivering exceptional guest service. As the Front Office Manager, you will oversee the front desk operations, ensuring a seamless and welcoming experience for all guests. Key Responsibilities: Direct daily front office operations, ensuring efficient check-in/check-out processes and customer-oriented service. Lead, train, and motivate the front office team (e.g., Guest Service Agents, Concierge, Bell Staff) to uphold brand (Marriott) and hotel standards of excellence. Develop and maintain strong relationships with guests to ensure a positive and memorable guest experience. Collaborate with housekeeping, maintenance, and other departments to ensure guest requests and operational enhancements are efficiently addressed. Handle guest inquiries, requests, and escalated complaints promptly and effectively to maximize guest satisfaction and loyalty. Monitor and evaluate staff performance, providing constructive feedback and professional development opportunities. Manage scheduling and staffing needs to optimize service quality while effectively managing labor costs. Oversee reservation procedures, room allocations, and revenue strategies to optimize occupancy and average daily rate (ADR). Assist with the preparation of departmental budgets, forecasting, and financial planning, ensuring operations remain within set guidelines. Ensure compliance with all health, safety, security, and hotel policies and standard operating procedures (SOPs). Maintain accurate guest records, billing, and financial transaction procedures. Qualifications: Experience: Proven experience (typically 3+ years) as a Front Office Manager, Assistant Front Office Manager, or similar supervisory role within the hospitality industry. Marriott brands experience a significant plus. Education: Bachelor's degree in hospitality management, Business, or a related field preferred. Technical Proficiency: Proficiency in Property Management Systems (PMS) such as Opera, Lightspeed, or a similar platform, and standard office software (e.g., Microsoft Office Suite). Leadership: Strong leadership, coaching, and team-building skills with the ability to inspire a diverse team. Communication: Exceptional verbal and written communication skills for interacting with guests, staff, and management. Problem-Solving: Proven ability to resolve complex guest issues calmly and effectively in a fast-paced environment. Availability: Must be flexible to work various shifts, including nights, weekends, and holidays, as needed for a 24/7 operation. Benefits: - Competitive salary with opportunities for professional growth and development. - Comprehensive health, dental, and vision insurance. - 401(k) retirement plan with employer match. - Paid time off. - Employee discounts on hotel stays and dining. Join our team at AC Miami - Brickell and contribute to creating memorable experiences for our guests while enhancing your career in the hospitality industry. Apply today to become an integral part of our dynamic and guest-focused team!

Hampton Inn Coconut Grove hotel is looking for a customer-focused, energetic leader who is ready to take their career to the next level as our new Front Office Manager. In this role, you'll have the ability to lead and grow our front desk operations by training, coaching, and mentoring the front desk staff enabling them to provide outstanding guest experiences. If you thrive on connecting with people, making an impact while enjoying a competitive salary and benefits package, we want to talk to you. About Us At Hospitality America, winner of Top Workplaces USA, we provide hospitality management services across all aspects of hotel management and operations through a principled approach that is guided by our values. What we call P.E.A.C.H. PASSIONATE - Passionate with the spirit to serve. EXCELLENCE - Committed to excellence that inspires results. ADAPTABLE - Adjust, adapt, and overcome. COMMUNITY - Creators of a collaborative community invested in growth. HUMBLE - Humble, trustworthy, and transparent. They guide how we work, who we work with, and how we achieve success for our partners and our internal community. Our people are the core to our success; therefore, we invest in employee training and development to ensure our communities and team members can thrive. What you'll do Lead the daily operations of the front desk by empowering all front desk staff to provide all guests with a superior check-in/check-out experience and that all guests' needs are met with friendly and efficient service. Act as a problem solver for our guests providing win/win solutions and empower the front desk staff to do the same. Implement and maintain processes and procedures that meet or exceed hotel guest satisfaction measures. Ensure all front desk staff are trained in all front desk operations, hotel policies, brand requirements, and customer service standards. Recruit, mentor, train, and support all front desk staff enabling them to perform at their best. Provide regular development opportunities for front desk staff to improve our leadership pipeline. Oversee the financial control procedures for cash, vouchers, inventories, and receivables. Produce accurate financial reports in a timely manner. Ensure personnel files are accurate and comply with both local and federal laws and regulations. Why Hampton Inn Coconut Grove Miami hotel: Competitive Salary: We believe in recognizing and rewarding our team members for their hard work. Exciting and Fun Work Environment: Nobody wants to work in a dull and boring environment, join a team that believes you should enjoy coming to work every day! Top Notch Training and Growth Opportunities: We'll make sure you have what you need to excel in your career! Medical Benefits coverage. Paid holidays and vacation time. 401k Retirement Plan. EDUCATION AND EXPERIENCE Familiarity with hotel operations, including check-in/check-out procedures, room allocations, billing processes, and general hotel policies preferred. 1-2 years of customer service leadership preferred. Exceptional verbal and written communication skills. Ability to handle various responsibilities simultaneously, such as answering phone calls, managing guest requests, and coordinating with other departments. Ability to cultivate a productive team that embodies PEACH. Ability to work in a fast-paced, dynamic environment. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be able to stand for prolonged periods of time. Must be able to lift up to 50 pounds. Must be able to navigate various departments of the organization's physical premises. TRAVEL: Less than 5% AFFIRMATIVE ACTION/EEO STATEMENT: Hospitality America, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. ADDITIONAL INFORMATION: This in no way states or implies that these are the only duties to be performed by the employee filling this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by management. Management has the right to add to, revise, or delete information in this job description . Reasonable accommodation will be provided to enable qualified individuals with disabilities to perform this position's essential functions. This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

Job DescriptionBenefits: Flexible schedule Free uniforms Training & development Opportunity for Medical Office Manager for busy primary care medical center. The applicant must be bilingual English and Spanish have two years as a medical office manager. Candidates must be willing to supervise other offices of the medical center.

Job DescriptionBenefits/Perks Competitive Compensation including performance bonuses Attractive benefits including retirement planning and bonuses Career Advancement 4Kids Dental is a burgeoning pediatric dental practice dedicated to providing top-notch oral care to predominantly Hispanic communities. We are seeking an office manager to lead our administrative team and help us deliver exceptional patient care. The ideal candidate must be highly organized and able to help implement and monitor operating systems and procedures. Responsibilities Efficiently manage the daily operations of the dental ofice Lead and mentor staff to provide excellent patient experiences Oversee scheduling, billing, insurance processing, and financial management Handle patient inquiries and concerns Implement and maintain office polices and procedures alongside Dental Service Organization Monitor and improve office efficiency and productivity Collaborate between dental office and Dental Service Organization to achieve practice goals Negotiate contracts and pricing with vendors and service providers Accurately maintain general office budget Qualifications Previous experience in Dental Office Management or similar position preferred Leadership skills to inspire and motivate office personnel Proficiency in dental software and office management tools Excellent time management, organization skills and ability to prioritize multiple tasks Strong problem-solving skills and attention to detail Excellent verbal and written communication and interpersonal skills College degree preferred Earning Potential Salary $40,000 + (and will depend on previous experience) Bonuses based on performance metrics

Our Premier client is looking for a Front Office Manager for a LUXURY Hotel onsite in Charleston, SC. The person applying to this position MUST have Four or Five Star and/or Four-Five Diamond hotel experience. FORBES CUSTOMER EXPERIENCE (no exceptions). The Front Office Manager is a key leader within the Rooms Division, responsible for ensuring seamless and elevated guest experiences across Guest Services, Front Desk, Concierge, and Rooms Control. This position champions operational excellence, Forbes Five-Star standards, and an inspired service culture reflective of this hotel's legacy and ambition. Reporting to the Director of Front Office, the Front Office Manager leads by example, cultivates top-tier talent, and brings a strategic mindset to daily operations. They serve as ambassadors of the brand - embodying empathy, professionalism, and presence. While no job description can provide a comprehensive list of all duties, the following outlines the major responsibilities for the position. Duties/Responsibilities: Demonstrates proactive ownership of the Front Office operation as a department head. Maintains consistent communication by monitoring and responding to emails and messages in a timely manner. Provides direction and follow-through on matters without reliance on continuous oversight. Balances professional responsibilities with personal well-being, while recognizing the nature of the role requires ongoing engagement beyond scheduled shifts. Represent the property and the management by projecting a positive hotel image through excellent communication, efficient problem solving, and taking responsibility of guest needs. Lead and mentor Front Office team members through daily operations, with a focus on coaching, performance development, and cultivating leadership from within. Spearhead upsells, audits, creation of Standard Operating Procedures based on needs. Ensure execution of Forbes Five-Star service through daily audits, training, and implementation of best practices and SOPs. Partner closely with Housekeeping, Revenue, Spa, Transportation, and other departments to ensure a collaborative, guest-focused operation. Proactively manage daily arrivals, departures, special occasions, and VIP programming. Oversee rooms control and billing accuracy to ensure a seamless guest journey. Represent Director of Front Office/Assistant Director of Front Office in their absence. Ensure brand standards are not only met - but exceeded - at every touchpoint. Required Skills/Abilities: Exceptional communication skills - both verbal and written - with a talent for gracious guest recovery and conflict resolution. Must be proficient in Windows, Word, Excel, PowerPoint. INFOR HMS knowledge is preferred. Education and Experience: A 4-year degree or equivalent in hospitality or related studies. Minimum of 2 years' experience in a luxury or Forbes-rated property with a progressive track record of leadership in Front Office operations. Benefits: Enjoy free meals in our colleagues' café Paid Time Off based on hours worked, up to 16 days in your first year 8 Paid Public Holidays Up to 4.5% Company Match - Retirement Savings Plan after one year of service Medical, Dental, Vision Insurance Flexible Spending Account Health Savings Account Colleague Commuter Benefit Hotel discounts at Spa & Dining Outlets Friends & Family Hotel Room Discounts

WHY YOU WANT THIS OPPORTUNITY You are ready to step into a pivotal role with a small but growing general contracting firm based in Fort Lauderdale, focused on building infill multi-family projects. This is a chance to work directly with two engaged owners and their project teams (3-6 projects at a time), in an environment where your skills and organizational leadership will make a daily impact. This full-time, in-office position (no remote work) offers flexible hours Monday-Friday-with the option to start earlier or later in the day to fit your schedule (typically 7-9 am start, 4-6 pm end). The company values someone who takes ownership of the office, keeps everything running smoothly, and is the dependable point person everyone can rely on. For the right person, this role offers a path to grow into a General Manager or Controller as the business continues to expand. DO YOU HAVE WHAT IT TAKES? Proven experience in office management and accounting, ideally in construction or a related industry Sole-person type: you're comfortable running the full office and accounting function independently Proficiency with QuickBooks Enterprise Procore experience is a must Strong organizational skills, a self-starter mindset, and someone who naturally takes care of the team Local to East Oakland Park Blvd, Fort Lauderdale, and commutable daily Comfortable with a flexible daily schedule and in-office role ABOUT THE COMPANY A respected construction firm specializing in infill multi-family projects across South Florida. Known for their high standards of execution and strong team culture, they are deeply invested in growing their reputation and success while offering a supportive work environment. At FLCC, we know how challenging it can be to find roles that truly fit your skills and goals. Our trademarked Career Coaching and Matchmaking process, the Breistol Method , helps construction management professionals like you go from passenger to pilot of your career. Does This Sound Like the Career You Are Looking For? Call or text us at ************ to make it happen.

The Hotel Front Office Manager is responsible for overseeing all aspects of the front desk and guest services operations to ensure exceptional guest experiences. They manage the front desk staff, handle guest inquiries and concerns, manage room reservations, and collaborate with various departments to maintain efficient hotel operations. What you'll be doing Supervision and Leadership: Lead, train, and manage the front desk team to provide excellent customer service. Set performance goals for front desk staff and conduct regular performance evaluations. Ensure a welcoming and professional demeanor is maintained by the front desk team. Guest Relations: Greet guests, handle check-in/check-out procedures, and assist with any special requests. Resolve guest issues, complaints, or concerns in a prompt and satisfactory manner. Maintain a high level of guest satisfaction by ensuring a personalized and attentive service. Reservations and Room Allocation: Manage room reservations, ensuring accuracy and adherence to guest preferences. Coordinate with housekeeping to ensure timely preparation of rooms for arriving guests. Oversee the room allocation process to maximize occupancy and revenue. Front Desk Operations: Ensure a smooth check-in and check-out process, including handling payments and ensuring accuracy of guest information. Maintain knowledge of hotel services, facilities, and local attractions to assist guests effectively. Monitor and manage the front desk's daily tasks, including guest correspondence, phone inquiries, and guest requests. Financial Management: Assist in budgeting and financial forecasting related to the front office department. Monitor and control expenses, such as staffing, supplies, and equipment maintenance. Contribute to revenue generation through upselling rooms and promoting hotel amenities. Collaboration and Communication: Coordinate with housekeeping, engineering, and other hotel departments to ensure seamless operations. Maintain open communication with management to address operational issues and propose improvements. Prepare regular reports on front desk activities, occupancy rates, and guest feedback. Skills and Abilities Bachelor's degree in hospitality management or related field (preferred). Proven experience in hotel front office operations or guest services. Strong leadership and interpersonal skills. Excellent communication and problem-solving abilities. Proficiency in hotel management software and computer systems. EXPERIENCE WITH PMS IS HIGHLY PREFERRED Ability to remain composed in high-pressure situations. Knowledge of local attractions and services to assist guests effectively. Working Conditions & Physical Effort: Physical work is a primary part of many of our hotel and resort jobs. Physical requirements include extended standing and walking, climbing, bending, reaching, pulling, pushing, kneeling, and lifting to 50 lbs. Some work is performed in an interior hotel environment with equipment and machines. Benefits: Benefits for Full Time employees may include: Health, Dental and Vision Insurances Disability Insurances Supplemental Life Insurances Identity Theft Protection Flexible Spending Accounts 401(k) Retirement Plan Paid Time Off, Vacation and Holidays Employee Assistance Program Meal Program AMAZING HOTEL DISCOUNTS to any property in the TPG portfolio and MUCH MORE! *Benefits vary by location* EEO/VET/DISABLED

The Hotel Front Office Manager is responsible for overseeing all aspects of the front desk and guest services operations to ensure exceptional guest experiences. They manage the front desk staff, handle guest inquiries and concerns, manage room reservations, and collaborate with various departments to maintain efficient hotel operations. What you'll be doing Supervision and Leadership: Lead, train, and manage the front desk team to provide excellent customer service. Set performance goals for front desk staff and conduct regular performance evaluations. Ensure a welcoming and professional demeanor is maintained by the front desk team. Guest Relations: Greet guests, handle check-in/check-out procedures, and assist with any special requests. Resolve guest issues, complaints, or concerns in a prompt and satisfactory manner. Maintain a high level of guest satisfaction by ensuring a personalized and attentive service. Reservations and Room Allocation: Manage room reservations, ensuring accuracy and adherence to guest preferences. Coordinate with housekeeping to ensure timely preparation of rooms for arriving guests. Oversee the room allocation process to maximize occupancy and revenue. Front Desk Operations: Ensure a smooth check-in and check-out process, including handling payments and ensuring accuracy of guest information. Maintain knowledge of hotel services, facilities, and local attractions to assist guests effectively. Monitor and manage the front desk's daily tasks, including guest correspondence, phone inquiries, and guest requests. Financial Management: Assist in budgeting and financial forecasting related to the front office department. Monitor and control expenses, such as staffing, supplies, and equipment maintenance. Contribute to revenue generation through upselling rooms and promoting hotel amenities. Collaboration and Communication: Coordinate with housekeeping, engineering, and other hotel departments to ensure seamless operations. Maintain open communication with management to address operational issues and propose improvements. Prepare regular reports on front desk activities, occupancy rates, and guest feedback. Skills and Abilities Bachelor's degree in hospitality management or related field (preferred). Proven experience in hotel front office operations or guest services. Strong leadership and interpersonal skills. Excellent communication and problem-solving abilities. Proficiency in hotel management software and computer systems. EXPERIENCE WITH PMS IS HIGHLY PREFERRED Ability to remain composed in high-pressure situations. Knowledge of local attractions and services to assist guests effectively. Working Conditions & Physical Effort: Physical work is a primary part of many of our hotel and resort jobs. Physical requirements include extended standing and walking, climbing, bending, reaching, pulling, pushing, kneeling, and lifting to 50 lbs. Some work is performed in an interior hotel environment with equipment and machines. Benefits: Benefits for Full Time employees may include: Health, Dental and Vision Insurances Disability Insurances Supplemental Life Insurances Identity Theft Protection Flexible Spending Accounts 401(k) Retirement Plan Paid Time Off, Vacation and Holidays Employee Assistance Program Meal Program AMAZING HOTEL DISCOUNTS to any property in the TPG portfolio and MUCH MORE! *Benefits vary by location* EEO/VET/DISABLED

We are seeking a highly skilled and dynamic Project Manager to join our MEP (Mechanical, Electrical, and Plumbing) engineering firm. The ideal candidate will be responsible for managing and overseeing multiple MEP projects from inception to completion. The Project Manager will collaborate closely with internal teams, clients, contractors, and other stakeholders to ensure that projects are completed on time, within budget, and meet all technical and quality standards. Key Responsibilities: Project Health and Financials: Monitor and manage the overall health of projects, including budget tracking, financial forecasting, and ensuring profitability. Coordinating Resourcing Needs: Work closely with discipline leads to identify and allocate resources effectively, ensuring that all team members are aligned and aware of each other's needs and progress. Facilitating meetings for the purpose of conveying necessary information and establishing the necessary plans to ensure the successful outcomes of all projects. Project Schedule and Tracking: Develop and maintain project schedules, track progress, and ensure timely completion of milestones and deliverables. Understanding customer's requirements as accommodated by a proposal and creating project schedules to meet said requirements with the input of the appropriate functional areas of operation. Change Tracking: Implement and manage change tracking processes to ensure all project changes are documented, evaluated, and approved. Risk Management: Identify potential project risks, develop mitigation strategies, and monitor risk factors throughout the project lifecycle. Maintain frequent communication with and input from all relevant parties to ensure that project plans are being met appropriately. Assess risks and establish contingency plans. Documentation: Maintain comprehensive project documentation, including project plans, status reports, and meeting minutes. Monitor and review engineering deliverables to maintain accuracy, organization, timelines and quality. Stakeholder Communication: Facilitate communication between project stakeholders, including clients, contractors, and team members, to ensure a clear understanding of project requirements and timelines. Contract Negotiation: Negotiate contract change orders with clients and owners for MEP consulting services, ensuring favorable terms and compliance with project specifications and deadlines. Qualifications: Bachelor's degree in Mechanical, Electrical, or Plumbing Engineering or a related field is preferred. PMP certification and/or a minimum of 5 years of equivalent project management experience in the MEP consulting industry is preferred. Strong leadership and communication skills. - Proven Project Management record and strong organizational skills with the ability manage multiple projects, deadlines and client expectations. Highly organized and detail-oriented. Detail-oriented with a commitment to delivering high-quality, organized project documentation that captures the complete life of the project. Ability to work on multiple, consecutive projects in a fast-paced environment. Proficiency in project management software (e.g., Asana, Bluebeam, MS Projects, Unanet).

Office Manager - are you looking for a way to turn your customer service background and your engaging personality into a challenging and rewarding career? Join our TEAM at Ace Handyman Services! We are a national leader in the home improvement and home repair services industry by designing our business around the needs of our customers. As we continue to grow, we are looking for highly organized and motivated candidates just like you to serve as a Customer Sales and Scheduling Specialist to ensure efficient and smooth daily operations in our Boca Raton office. In this role you will handle calls from our customers on the types of services & solutions we provide as well as our service model. NO COLD CALLING AND NO CONSTRUCTION EXPERIENCE REQUIRED! MUST HAVE A STRONG PHONE PERSONALITY AND BE COMFORTABLE WITH PHONE SALES. Additionally, you will be a key component to the management of the daily schedule. Listening to customers and helping them solve their problems is the objective. Matching the right craftsmen/handyman with the right customer is key to a successful customer experience. This is Leadership Role in our company and you will work closely with the owners in the management and supervision of the craftsman. We offer highly-competitive compensation and benefits, and the chance to work with a national organization that still maintains the flexibility and tight-knit feel of a locally owned and independently operated franchise in Boca Raton. If this sounds like the kind of career move you've been looking to make, and if you meet our qualifications, we want to talk with you. Contact us today! Here is just some of what we have to offer: Starting salary from $40,000-$45,000 per year based on experience Hours are 8:00am - 5pm - Monday through Friday Aflac Health insurance Paid Vacation Paid Holidays Advancement and growth opportunities Regular pay reviews Plus more! Job ResponsibilitiesAs an Office Manager, you will be responsible for inbound customer sales while organizing work and project schedules for our craftsmen. This will require that you provide customers with information and expert advice on our services, pricing, and availability. Your specific duties in this role will include: Respond incoming job leads in a timely manner Coordinating the schedule for multiple craftsmen and projects Utilizing our dispatching & schedule management software Returning customers calls as needed and following up with past customers Job RequirementsWe are looking for professionals who are highly organized and detail-oriented, with a strong administrative background and multi-tasking skills. It is also important that you display excellent verbal and written communication and interpersonal skills, as well as the ability to interact effectively with both customers and our craftsmen. You will also need a strong solution-focused attitude and be quick on your feet. Specific qualifications for the role include: Prior experience as an administrative assistant/scheduling experience Comfortable with sales Adaptive to technology Strong customer service skills Solid typing skills; ten-key skills, a plus Great multitasking and prioritization skills Sales and/or Marketing - a basic understanding of sales and marketing and the differences between the two, a plus QuickBooks Online or other accounting knowledge, a plus Most Important - a GREAT phone personality and the ability to explain our services to potential customers calling in and booking jobs. Build a fun and rewarding career with an industry leader! This will be one of the best places you have ever worked! Apply now! Compensation: $40,000.00 - $45,000.00 per year The 800+ Craftsmen who represent our Brand are the heart and soul of our turn-key, white-glove home repair, maintenance, and improvement service. They are skilled and experienced in many trades, but their professionalism and attention to detail is what sets them apart from others who work in the industry. Most of the projects completed are for Repeat and Referral Customers-folks truly appreciate our high level of service, and they often request additional work by asking for particular Craftsmen by name. If you take great pride in your skills and abilities and wish to join a proven, winning TEAM, please apply to the position(s) available by selecting "Show Me All Jobs" above. Ace Handyman Services is a franchise network of Independently Owned and Operated Franchises. Your application will go directly to the franchise owner, and all hiring decisions will be made by the management of that franchise. All inquiries about employment at this franchise should be made directly to the franchise owner, and not to Ace Handyman Services Corporate.

Job Details Ft Lauderdale, FL The Operations Office Administrator will play a vital role in supporting the efficiency and effectiveness of the mortgage operations team. This position requires a high level of attention to detail, strong organizational skills, and a solid background in using technology to streamline administrative tasks. The ideal candidate will be proactive, adaptable, and able to manage a wide range of responsibilities in a fast-paced environment. Key Responsibilities: Oversee and manage daily office operations, ensuring a well-organized and efficient work environment. Provide administrative support to the team, including scheduling meetings, managing calendars, and organizing office functions. Serve as the first point of contact for clients and visitors, ensuring a professional and welcoming environment. Assist in onboarding new employees and ensuring they have the necessary tools and resources. Manage office supplies, equipment, and facility needs, including ordering supplies and coordinating maintenance. Ensure compliance with company policies and procedures, and assist in maintaining documentation related to mortgage lending activities. Utilize office software and technology, including Calyx systems, to support the loan officers and management team with administrative tasks. Assist in preparing and organizing loan documentation, ensuring compliance with regulations and internal standards. Manage communication with vendors and external partners as needed. Collaborate with team members to troubleshoot any technological issues that arise and recommend improvements to operational workflows. Coordinate and schedule team meetings, training sessions, and company events. Monitor office expenses and budgets, providing reports to senior management. 3+ years of experience in an administrative or office management role, preferably within the mortgage or financial services industry. Strong organizational and multitasking skills with an exceptional attention to detail. Proficient in office technology, including Microsoft Office Suite, Calyx Point systems, and cloud-based tools. Tech-savvy and forward-thinking, with the ability to learn and adopt new tools and technologies quickly. Excellent communication and interpersonal skills, with the ability to interact professionally with staff, clients, and external partners. Ability to manage multiple priorities in a fast-paced environment while maintaining a high level of accuracy. Strong problem-solving skills and the ability to take initiative in resolving office-related issues. Experience in managing office budgets and expenses is a plus. Prior experience in the mortgage or financial services industry is a strong advantage. Ability to handle confidential information with discretion and professionalism. Ability to work effectively in a fast-paced, deadline-driven environment. Problem-solving mindset and ability to take initiative. Experience with compliance and document management is a plus. What We Offer: Competitive salary based on experience. Comprehensive benefits package, including health, dental, and retirement plans. A positive, collaborative work environment with opportunities for growth and professional development. The chance to work with a dedicated team in a thriving and fast-paced mortgage company.

A well-established kitchen and bathroom remodeling company serving Broward & Palm Beach County, is seeking a highly organized Office Manager / Job Coordinator to join our team. This role is essential to keeping our projects running smoothly, our customers informed, and our installers on schedule. Position Overview We are looking for someone with strong communication skills, excellent attention to detail, and the ability to coordinate multiple projects at once. The ideal candidate has experience in construction, remodeling, or a similar field-but we will consider strong office managers with proven coordination skills. Responsibilities Manage day-to-day office operations Schedule job installations, inspections, and material deliveries Serve as the primary point of contact for customers and subcontractors Track job progress, timelines, and project documentation Coordinate with installers, sales staff, and management to ensure project accuracy Maintain organized files, contracts, and permitting documents Handle incoming calls, emails, and workflow communication Assist in ordering materials and confirming vendor lead times Provide customer service updates throughout each project Requirements Strong organizational and multitasking abilities Excellent communication and customer service skills Office management or job coordination experience required Construction/remodeling experience strongly preferred Ability to manage schedules, timelines, and project documentation Proficiency with computer systems, email, and basic office software Professional, reliable, and able to work in a fast-paced environment Hours & Compensation Full-time position Competitive pay based on experience Opportunity for long-term growth within a reputable remodeling company