How to hire an order processor

How to hire an order processor, step by step

Here's a step-by-step order processor hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an order processor job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new order processor
• Step 8: Go through the hiring process checklist

What does an order processor do?

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1. Identify your hiring needs

   Before you post your order processor job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find an order processor for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect order processor also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   This list presents order processor salaries for various positions.

   Type of Order Processor	Description	Hourly rate
   Order Processor	Information clerks perform routine clerical duties such as maintaining records, collecting data, and providing information to customers.	$12-19
   Data Entry/Data Coordinator	A data entry/data coordinator is responsible for overseeing and coordinating the data management procedures of a company. They develop plans through extensive research and analyses, perform assessments and evaluations to ensure systems adhere to standards and regulations, coordinate with external parties to procure supplies, and fulfill data requests... Show more	$11-20
   Contractor Buyer	A contractor buyer is responsible for acquiring materials and resources for construction and manufacturing processes that meet the quality standards and budget limitations. Contractor buyers negotiate offers with trusted suppliers and vendors for cost-effective materials based on design specifications and requirements... Show more	$15-24

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Data Entry
   • RF Scanner
   • Customer Orders
   • Purchase Orders
   • Order Entry
   • Pallet Jack
   • Computer System
   • Sales Orders
   • Outbound Calls
   • Inventory Control
   • International Orders
   • Credit Card
   • Inbound Calls

   Check all skills

   Responsibilities:

   • Manage escalations and expedites process in support of shorten interval requests.
   • Use AS400 system to enter orders and make inventory adjustments.
   • Provide hands-on support at POS when require by customer volumes.
   • Maintain MSDS files and provide updates to customers as needed.
   • Assist with gathering information for internal and external SOX audits.
   • Sort and process orders for the consumer in accordance to FedEx rules and regulations

   More order processor duties

3. Make a budget

   Including a salary range in your order processor job description is a great way to entice the best and brightest candidates. An order processor salary can vary based on several factors:

   • Location. For example, order processors' average salary in missouri is 46% less than in rhode island.
   • Seniority. Entry-level order processors earn 35% less than senior-level order processors.
   • Certifications. An order processor with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in an order processor's salary.

   Average order processor salary

   $15.86hourly

   $32,983 yearly

   ---

   Entry-level order processor salary

   $26,000 yearly salary

   Updated January 19, 2026

   Average order processor salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Massachusetts	$38,753	$19
   2	California	$37,276	$18
   3	Oregon	$36,030	$17
   4	New York	$33,918	$16
   5	Minnesota	$33,657	$16
   6	Arizona	$32,952	$16
   7	Indiana	$32,417	$16
   8	Illinois	$31,802	$15
   9	Michigan	$29,755	$14
   10	North Carolina	$29,741	$14
   11	Florida	$28,665	$14
   12	Texas	$28,240	$14
   13	Wisconsin	$27,622	$13
   14	Tennessee	$27,543	$13
   15	Missouri	$23,264	$11

   Average order processor salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Lockheed Martin	$40,832	$19.63	3
   2	PPG	$40,582	$19.51
   3	American Woodmark	$39,549	$19.01
   4	P&G	$39,033	$18.77	2
   5	Stanley Black & Decker	$38,513	$18.52	1
   6	MSC Industrial Direct Co	$38,430	$18.48	2
   7	Crestron Electronics	$38,094	$18.31
   8	Reliance Steel & Aluminum Co	$37,953	$18.25	1
   9	HD Supply	$37,824	$18.18	6
   10	Cenergy International Services	$37,740	$18.14
   11	Murray	$37,345	$17.95
   12	Ralph Lauren	$37,134	$17.85
   13	Pacific Office Automation	$36,901	$17.74
   14	ARKRAY USA	$35,785	$17.20
   15	Newell Brands	$35,750	$17.19
   16	University of St. Augustine for Health Sciences	$35,538	$17.09
   17	Volt Systems LLC	$35,176	$16.91
   18	The Coca-Cola Company	$34,962	$16.81	19
   19	Interior Specialists	$34,859	$16.76
   20	Tiffany & Co.	$34,759	$16.71	1

4. Writing an order processor job description

   A job description for an order processor role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's an order processor job description:

   Order processor job description example

   FULL-TIME- WEEKLY PAY – MON-FRI SCHEDULE
   
   Join the Volt team! We are immediately hiring an Order Process and/or Purchaser for an Established company in the San Fernando Valley.
   Preferred: Has experience working for a distribution or manufacturing firms 3 to 5 years of experience Sales or Operations administration work history Problem Solving Skills Strong written and oral communication skills Ability to build relationships with partners and team members Able to cross-train and switch to other positions as needed and where/when needed Proficient in Microsoft Based systems and functionality
   
   OTHER QUALIFICATIONS (KNOWLEDGE, SKILLS AND ABILITIES)
   Overview of potential functions: Data Entry and Analysis Communication with sales team, buyers, and other teams such as logistics Customer Order Entry and Processing Follow up and follow thru on all open/pending orders/transactions Troubleshoot exceptions and issues Purchase Order Entry and Processing Inbound Shipment and Outbound Shipment Analysis Must learn our Microsoft Based system (Axapta)
   
   We are Hiring Immediately!
   As a Volt field employee, you can take full advantage of our Better U Academy. Enroll in free online accredited courses built to advance your job skills. Volt’s investment in you is real. We want you to grow in work and life – let us help you reach for more! Volt offers on demand pay through
   *DailyPay, which allows Volt field employees to see how much they’ve made each day and access this money at any time before payday. *Eligibility is based on the client you are working at. You cannot use DailyPay if you are paid via paper check. Standard benefits offerings available are health, dental, vision, term life, short term disability, AD&D and EAP.
   Volt is an Equal Opportunity Employer

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right order processor for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your order processor job on Zippia to find and recruit order processor candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with order processor candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new order processor

   Once you've selected the best order processor candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   After that, you can create an onboarding schedule for a new order processor. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire an order processor?