RWJBH is seeking a Practice Manager/Administrator for our Cancer Institute of New Jersey within RWJ New Brunswick campus. This is a full-time, day position (40hours/week).
Summary:
Under the direction of the Practice Administrator and Administrative Director of Oncology Services, the Oncology Office Manager will assist with daily operations of a specific division of Oncology Outpatient Services by overseeing secretarial, financial, and administrative functions for roles such as medical secretaries, medical records, scheduler and clinic coordinator. Ensures accurate completion of all forms and records related to the above functions. In collaboration with Practice Administrator, interviews potential applicants. Provides orientation to new positions. Coordinates student and volunteer schedule and assignments. Ensure that Outpatient Oncology Services for the division they oversee is in compliance with all applicable policies, laws and regulations.
Responsibilities:
- Oversees all non-clinical operations of the Outpatient Cancer Service.
- Develop and maintain electronic reporting for submitting monthly volume and productivity statistics. Analyzes administrative and clinical needs of division related to Patient Access and Experience in collaboration with Practice Administrator, Nursing and Division Leadership.
- Maintains provider scheduling templates including strategies/changes and coordination between physician and advanced practice providers. Reports on patient access metrics and works with clinical and administrative teams to mitigate challenges associated with patient access such as schedule availability and room utilization.
- Builds relationships with referring and refer-to practices to ensure smooth transitions of care.
Requirements:
- Three to five years administrative or clinical experience in a health care facility may replace education requirement.
- College graduate preferred. HS Diploma or GED equivalent required within one (1) year of hire.
- Strong written, telephone and verbal skills. Strong organizational skills. Standard office equipment. Proficient in Microsoft Word, Excel and Powerpoint.
Candidates who do not possess a High School Diploma or GED equivalent will be provided the opportunity to enroll in a GED/HSEA program at time of hire as a condition of employment. A hired candidate will be provided one (1) year from date of hire to successfully complete a GED program and obtain their HSEA.
RWJBarnabas Health is committed to our communities and the members we serve. RWJBH understands that in order to create strong, healthy, and sustainable communities, we have to re-engineer and transform current systems. Providing educational support and resources contributes to our overall social impact mission and community investment efforts.