Senior administrative assistant jobs in Atascocita, TX

An established business consulting company is seeking an Executive Assistant to provide high-level administrative support and help drive operational excellence. The ideal candidate is a proactive, detail-oriented professional with exceptional organizational and communication skills and a strong sense of urgency. Salary: $95,000-$100,000 Discretionary annual bonus Location: Houston, TX - Downtown/Galleria Type of Position: Direct Hire Benefits: health care stipend, IRA with match, PTO Responsibilities: Provide comprehensive professional and personal support to the CEO. Prepare for meetings and events, including finalizing materials and taking detailed notes. Schedule, confirm, and manage appointments across multiple time zones. Coordinate domestic travel arrangements (flights, accommodations, and transportation) for both professional and personal purposes. Maintain and update an extensive contact database. Support the CEO's involvement in external civic and leadership activities. Collaborate with the team to create and maintain standard operating procedures (SOPs). Oversee project management and track tasks using a project management system (PMS). Ensure efficient filing and office organization. Create, edit, and format documents and PowerPoint presentations. Assist with client-facing events. Manage office operations, including liaison with building management, ordering and cataloging supplies, tracking office equipment, and expense reporting for the team. Requirements: At least 7 years of high touch EA experience with a strong mixture of professional and personal support experience. Ability to work effectively in a small office environment. Ability to manage complex scheduling and projects with autonomy. Comfortable operating in ambiguity. Experience maintaining and managing household calendars for activities, appointments, and events and ensuring the family calendar syncs with office calendar. Strong client service skills and a professional demeanor. Excellent organizational and time management abilities. Proficient in Outlook, Microsoft Word, Excel, and PowerPoint. Exceptional grammar and communication skills. Ability to handle confidential information with discretion.

Employment Type: Full-Time Experience Required: 10+ years as a senior-level EA/PA An exceptional opportunity to serve in a trusted and critical executive assistant role that serves as an extension of a successful entrepreneur who owns multiple businesses, investment interests, recreational properties and homes. This role demands a highly organized, adaptable and proactive individual who can seamlessly manage a wide range of responsibilities across both business and personal domains. The ideal candidate will act as a true extension of the principal, ensuring seamless coordination, communication and execution of administrative and financial tasks. Key Responsibilities: Provide comprehensive business and personal support to the principal and spouse. Serve as gatekeeper and primary point of contact for both professional and personal matters. Liaison with banking and brokerage officers, accountants, tax and legal professionals to complete complex transactions including financial. Initiate and track all business and personal wire/ACH transactions. Coordinate with accounting for accurate and successful transfers. Liaison with property managers across multiple businesses and family properties. Provide assistance with any items needed for successful operation. Liaise with investment officers for documents, capital payments and distributions. Manage dynamic and often shifting priorities with sound judgment and discretion. Update contractor and tenant agreements across multiple properties. Assist with calculating tenant rates and retrieving signatures. Work with principal's spouse to handle tenant conflicts. Manage calendars, schedule meetings, and coordinate travel logistics including visas, charters, accommodations, itineraries, transportation for the principal and spouse both domestically and internationally. Step in to manage or supervise employees in certain cases as requested by the principal. Handle personal bill payments and bank accounts. Assist accounting with business accounts. Manage registrations, tag renewals and toll-road tags for a fleet of business and personal vehicles, including boats and trailers. Maintain confidentiality and accuracy in all financial and personal transactions. Track and reconcile expenses, assist with reporting. Leverage AI and modern productivity tools to streamline work􀏐lows and improve efficiency. Manage digital organization (files, contracts, agreements, tax documents, bank and brokerage statements, and calendar). Organize and work with principal's spouse for personal and business events, including logistics and vendor management. Work closely with the principal's spouse and family members on business and personal matters. Schedule and manage doctor's appointments and insurance filings. Handle sensitive information and family affairs with the utmost discretion. Manage or assist with special projects such as new hire searches, creating presentations and research on miscellaneous topics. Qualifications: Minimum 10+ years' experience as a Personal or Executive Assistant supporting high-net-worth individuals, entrepreneurs or C-suite executives. Strong financial acumen and experience with personal finance, accounting and wire transfers. Tech-savvy with above average proficiency in Microsoft Office Suite, AI tools, and calendar platforms. Exceptional organizational skills and attention to detail. Proven ability to manage confidential information with discretion. Excellent interpersonal skills and ability to work with diverse teams and heavy workload. Self-starter with proactive mindset and ability to work independently in fast-paced, dynamic environment. Ability to work effectively under pressure and meet deadlines. Flexibility to travel or work outside standard hours when needed. Expert knowledge of and experience with AI is a major plus. A bachelor's degree is preferred but not required. Compensation and Benefits: Competitive salary commensurate with experience. Benefits include: medical, dental and life insurance; paid-time-off (PTO); paid parking.

Status: Full-time, Exempt (with benefits) Reports to: Rector Serves as: Member of the Senior Staff Team Supervises: Facilities & Events Coordinator (part-time), Bookkeeper (part-time), and other operations staff as assigned Works Closely with: Rector, Associate Rector, Worship Pastor, Youth Pastor, Children's Pastor, and other ministry leaders About the Role Each member of the staff serves to advance our vision-to be a church rooted in the gospel, shaped by the Anglican tradition, and sent out for the glory of God and the life of the world. The Director of Operations & Executive Assistant (DOO/EA) serves as the Rector's key administrative and operational partner, ensuring that the vision and ministry of Apostles Houston are supported by clear communication, effective systems, and professional excellence. As a senior lay leader, the DOO/EA provides high-level executive support to the Rector and oversees church operations-including administration, finance coordination, human resources, facilities, and internal communications. By fostering clarity, accountability, and efficiency, this role frees the Rector and ministry staff to focus on preaching, teaching, pastoral care, ministry, outreach, and evangelism. And because Apostles serves a resource church, the DOO/EA helps sustain and share that generosity-ensuring the systems and practices developed at Apostles can be made available to other congregations and ministries. Key Responsibilities 1. Executive Assistant to the Rector Work closely with the Rector to manage priorities, communication, and workflow for strategic alignment. Manage the Rector's calendar and appointments, keeping time and attention focused on key ministry priorities. Prepare meeting agendas, briefing materials, and notes for staff, leadership council, and ministry meetings. Track action items and ensure appropriate follow-through after meetings. Coordinate travel, hospitality, and logistics for the Rector as needed. 2. Operations and Administration Oversee day-to-day office operations and administrative systems to ensure clarity and excellence. Supervise administrative staff and volunteers, fostering teamwork, efficiency, and accountability. Ensure organizational systems and recordkeeping are effective, compliant, and accessible. Oversee internal communication, scheduling, and coordination among ministry teams. Maintain church policies, administrative forms, and workflow documentation. Serve as point of contact with the Diocese on administrative matters. 3. Finance Coordination Partner with the volunteer Treasurer and part-time Bookkeeper to ensure sound financial practices, transparency, and timely reporting. Oversee invoices, reimbursements, and credit card reconciliations. Collaborate on annual budgeting, stewardship reporting, and financial planning to support strategic decision-making. Maintain strong internal controls and clear documentation. Prepare and distribute financial reports as requested by the Rector, Treasurer, or Leadership Council. 4. Human Resources Provide leadership for HR processes to ensure compliance, consistency, and care across staff operations. Maintain employee records, contracts, and policy documentation. Coordinate onboarding and offboarding for staff and contractors. Support the Rector in implementing HR policies, benefits, and performance evaluations. Ensure compliance with diocesan and legal HR requirements. 5. Facilities and Property Provide strategic and operational leadership for the stewardship and development of Apostles Houston facilities. Oversee the day-to-day management of the building and property, including maintenance, vendor coordination, scheduling, and facility readiness for worship and ministry events. Serve as the on-site point person for facilities-related vendors and contractors, ensuring timely response, quality service and fiscal accountability. Collaborate with the part-time Facilities Coordinator-who provides architectural and strategic expertise-on long-term facility planning, master plan development, and capital projects. Monitor facilities budgets, major projects, and contracts in coordination with the Coordinator and vendors. Ensure proactive management of insurance, compliance, and long-term planning for facilities and capital needs. 6. Safeguarding and Administrative Support Maintain familiarity with Safe Church , Safe Communities policy of the Anglican Diocese of the Carolinas. Ensure staff and volunteer onboarding processes incorporate required Safeguarding steps in coordination with the Safeguarding Coordinator. Handle confidential information and records in accordance with professionalism and discretion. Model healthy boundaries and a culture of respect and safety within all administrative operations. 7. Communications Oversight Ensure communication systems-email, website, social, and print-function effectively to support parish life and mission. Collaborate with the Children's Pastor, who leads content creation, to maintain consistent messaging across platforms. Oversee brand standards, templates, and digital tools. Liaise with contractors or vendors as needed for design and digital support. Qualifications Bachelor's degree required; advanced degree in administration, management, or a related field preferred. Minimum of five years' experience in operations, administration, or executive support-ideally in a church, nonprofit, or professional services environment. Proven ability to manage multiple projects, staff, and vendors simultaneously. Excellent written and verbal communication skills, with strong organizational and problem-solving ability. High integrity, professionalism, and discretion. Proficiency with office and communication technology in a Mac-based environment (Google Workspace, Microsoft Office, and related tools). Joyfully aligns with the theological convictions and vision of Apostles Houston. Appreciates Apostles' role as a resource church and demonstrates openness to sharing systems, processes, and insights that may bless other congregations and ministries. Completion of diocesan Safeguarding certification (or ability to obtain upon hire). Core Competencies Integrity and Spiritual Maturity: Demonstrates mature faith in Christ, holiness, emotional intelligence, humility, and a life rooted in prayer and Scripture. Operational Leadership: Builds and maintains systems that support growth, clarity, and accountability. Executive Coordination: Manages priorities, schedules, and workflows with efficiency and foresight. Financial and Administrative Acumen: Ensures accuracy, transparency, and compliance across financial and operational processes. Project Management: Brings structure, follow-through, and attention to detail to complex initiatives. Team Leadership: Fosters collaboration, accountability, and care within the staff and volunteer teams. Professional Judgment: Exercises discretion, sound decision-making, and alignment with the Rector's vision and leadership. Kingdom-minded Collaboration: Embraces Apostles' call to resource and strengthen other churches, approaching ministry with generosity and humility, sharing ideas, lessons, and encouragement with churches and organizations throughout our city and state. Why Apostles Apostles Houston is a growing Anglican parish in Houston's Inner Loop, committed to Spirit-filled and thoughtful worship, deep formation, and faithful mission. We seek to proclaim the gospel, nurture mature disciples, and serve our city-for the glory of God and the life of the world. The Director of Operations & Executive Assistant to the Rector plays a vital role in this vision by enabling the ministry to run with clarity, excellence, and care-supporting the Rector and staff so that the church moves forward in healthy and unity, modeling effective systems for ministry that can resource Apostles and other churches throughout our city and state. Please submit a resume, cover letter, and ministry profile (if available) to ********************************. Applications will be received and reviewed as they are submitted.

Rutabaga Studio is looking for an Executive Assistant to provide support for the select members of our management team. The perfect candidate is an operationally-minded individual that is passionate about creative problem-solving and being the gatekeeper for fast-moving people, ideas and teams. If you love multitasking and have the ultimate positive attitude to get things done quickly and efficiently, we want to hear from you. The Executive Assistant serves as the primary point of contact for all matters pertaining to the office of the President, including the Executive's schedule of appointments, meetings and travel, etc. The Executive Assistant also serves as a liaison to the board of trustees and senior management teams; organizes and coordinates relationships with external partners and vendors; and oversees special projects. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. Values Focus/Aligned Attributes: • Be the solution • Passion for excellence • All voices heard • Doing better together • Building a common Future Responsibilities Include: Works closely and effectively with the executive to keep him informed of upcoming commitments and responsibilities, following up appropriately. Managing an active calendar of appointments; receiving and making calls; preparing and routing email correspondence; welcoming guests; collecting and analysing information; producing reports and presentations; arranging travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. Plans, coordinates and manages the Executive's schedule.Travel planning Drafts acknowledgement letters, personal correspondence, and other tasks. Manages conflicting priorities, handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. Welcomes guests by greeting them, in person or on the telephone; answering or directing inquiries. Fields and tracks community philanthropic and sponsorship requests and grants Tracking expenses Liaising with vendors and third parties Research Additional tasks as needed Project management Retrieving deliveries Executive transportation to events, meetings and local business travel. Mail Retrieval Driving Travel Scheduling Required Qualifications: Positive open minded mentality Ability to multitask and respond to frequently changing priorities Impeccable written and verbal communication skills Confidentiality, discretion, trust, reliability Bachelor's degree Full-time, 50% remote role. Candidates must be located within the United States in the City of Houston (W2) Must be able to pass a background check Typical daytime business hours (8a - 5pm CST), but must have flexibility to support during off-hour periods. Expectation to stay late or respond to messages outside of work hours when needed Requires some travel, sometimes on limited notice Must have a valid drivers license

LOCATED IN WEST HOUSTON - BELTWAY 8/I-10. THIS POSITION IS ON-SITE MONDAY THROUGH FRIDAY FROM 8:00AM TO 5:00PM. Responsibilities Handle HIGH VOLUME OF INCOMING AND OUTGOING CALLS Schedule and confirm meetings Ensure file organization based on office protocol Heavy scanning projects of documents and agreements into customized database. Must know Adobe Opening/closing work files Create job invoices Applying for and closing work permits as required Scheduling inspections with appropriate government offices Arrange for hotel reservations for crews for out of town jobs Arrange for per diem checks for crews when necessary Qualifications 2-3 years of administrative experience in a customer driven environment Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Salesforce, QuickBooks, Adobe, and MS Office - Word, Excel, Outlook & PowerPoint

Clayton Services is searching for an Administrative Assistant to join a thriving company in Houston, Texas. The Administrative Assistant will be responsible for providing administrative support to the project team, ensuring the successful delivery of projects and meeting or exceeding goals through effective process management and strong client-partner relationships. Job Type: Direct Hire Pay Rate: $50,000 - $62,500/annually Benefits: Medical, Dental, Vision, PTO and more! Administrative Assistant Responsibilities: Provides comprehensive administrative support to service departments. Collaborate with field staff and project teams to ensure all resources and requirements are met for a successful project site operation. Assist Project Managers by creating necessary meeting forms and supporting documentation. Enter field personnel hours and per diem into the payroll system accurately. Process and manage expense reports for management to review. Partner with HR and safety departments to onboard new hires and manage the offboarding process for departing employees. Schedule, prepare for, and actively participate in all project meetings. Work alongside Project Managers to address and resolve client and vendor escalations. Maintain and organize departmental records and files. Oversee office activities and logistics to ensure smooth departmental operations. Administrative Assistant Skills and Abilities: Excellent verbal and written communication skills. Ability to work on numerous projects at once and multi-task. Possesses strong organizational skills and attention to detail. Ability to engage with external and internal stakeholders. Administrative Assistant Education and Experience: High School Diploma or equivalent. 2+ years of administrative or clerical experience. Project Administrative Assistant - Immediate need. Apply today!

The Administrative Assistant for Student Ministries supports the Church by performing general administrative duties and providing support to the Student Ministry team. He or She must be committed to the Mission and Core Values of St. Martin's Episcopal Church. ESSENTIAL FUNCTIONS To glorify God every day by affirming and valuing the Christian faith as affirmed by the worldwide Anglican Communion, which emphasizes the Holy Scriptures as the primary authority and guide for individual faith and practice. Oversee all administrative aspects of Student Ministries, including maintenance of student databases, parent newsletter, and retreat and mission trip coordination. Oversee mail-outs (birthdays, life groups, etc.). Assist with and attend life groups as needed. Assist with budget/finance functions as appropriate, including credit card reconciliation and event payments. Engage parents and students in a loving and responsive manner. Attend departmental and staff meetings for input and informational purposes. Create and maintain big event binders containing all pertinent information on all Student Ministry events. Track attendance for Student Ministry functions. Maintain all necessary forms for Student Ministries. Assist in calendar planning and notification to the appropriate parties, including booking appropriate space for events in the online event scheduler. Ensure that office equipment is clean and well-maintained; includes procurement of replacements and supplies. Proofread any newsletter or mass communication pieces as assigned. Order supplies for Student Ministry. Perform related duties as required. SCHEDULE: This is a full-time position. Days and hours of work will generally be Monday - Friday, with occasional overtime on evenings or weekends if requested by leadership. No travel is expected for this position. EDUCATION AND EXPERIENCE: Required experience includes graduation from high school or GED equivalent with specialized course work in general office practices such as typing, filing, accounting and bookkeeping. Additional eligibility qualifications include three to five years of increasingly responsible related experience, or any equivalent combination of related education and experience.

Job Title: Administrative Assistant Duration: 1 year+ ***Due to client requirements this role is only open to USC or GC candidates*** • 3+ years of Administrative Assistance experience *Strong emphasis on travel and events planning experience. • Must have experience managing travel, schedules, and expense reporting for senior-level executives. • Associate's degree Minimum knowledge, skills and abilities required of the position: • Results focused, detail oriented, problem solving, and, self-starter. • Strong interpersonal skills and ability to develop strong relationships and seamless interfaces across the business, including front, middle and back-office teams as well as with senior management. • Strong skills with Microsoft Office tools. • Ability to handle confidential and sensitive information with discretion. About Matlen Silver Experience Matters. Let your experience be driven by our experience. For more than 40 years, Matlen Silver has delivered solutions for complex talent and technology needs to Fortune 500 companies and industry leaders. Led by hard work, honesty, and a trusted team of experts, we can say that Matlen Silver technology has created a solutions experience and legacy of success that is the difference in the way the world works. Matlen Silver is an Equal Opportunity Employer and considers all applicants for all positions without regard to race, color, religion, gender, national origin, age, sexual orientation, veteran status, the presence of a non-job-related medical condition or disability, or any other legally protected status. If you are a person with a disability needing assistance with the application or at any point in the hiring process, please contact us at email and/or phone at: ********************* // ************ At The Matlen Silver Group, Inc., W2 employees are eligible for the following benefits: Health, vision, and dental insurance (single and family coverage) 401(k) plan (employee contributions only)

Job Description Our founder is seeking a highly organized Executive Assistant to support both her business endeavors and personal affairs to lead calendar and house management, optimize processes and provide administrative support for Lyndsey and The Avenue at large. We are seeking candidates with strong project management skills who thrive in a fast-paced environment by being resourceful, proactive and thinking critically. The candidate must have strong interpersonal and communication skills and enjoy a dynamic calendar and day-to-day workload. This role is full-time, salaried and comes with an employee discount to The Avenue. Responsibilities include but are not limited to the below. Work with Lyndsey to optimize her day-to-day schedule including workflow and personal agenda items Manage Lyndsey's various inboxes to ensure important matters are rolled up and/or delegated and facilitate responses accordingly Maintain all Avenue inventory and optimize the organization and flow of product Coordinate deliveries and household appointments and correspondence with personnel Provide regular proactive insights to support house management and scheduling efforts Prepare relevant materials for Avenue meetings Support communication efforts to the Avenue and household team Manage special projects for household and the Avenue on an as-needed basis Document comprehensive meeting notes and communicate relevant and important action items for Lyndsey with Plan and execute travel arrangements for business and personal trips Provide event assistance on an as-needed basis Shoot organic content during Lyndsey's day to support The Avenue's marketing team efforts Assist with photo shoot production: floral retrieval, prop sourcing, set-up and clean-up Requirements Must be local to Houston Bachelor's degree Experience in a project management or a prior Executive Assistant / Personal Assistant role is a major plus Fluency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.) Benefits Join a growing start-up and learn the ins and outs of a scaling entrepreneurial business A significant discount to all Avenue product Potential travel opportunities domestically and international A dynamic workday An incredible resume building opportunity with learnings in marketing, retail, e-commerce, interior design, operations & more Unlimited vacation days

Oxea Corporation Overview | World leader in Oxo Chemicals Oxo products are the core competency of Oxea coproration. We are producing more than 70 oxo intermediates and oxo derivatives for customers in a wide range of industries with various end market applications. Our chemicals are important ingredients in products that are used in daily life around the world. "We" refers to more than 1,400 Oxea Corporation employees worldwide. At our plants in Germany, the USA, China and the Netherlands, we produce intermediates and derivatives. Join Us in Shaping the Next Chapter of OXEA Are you ready to step into a role where you can bring both structure and energy to a company entering an exciting new chapter? At OXEA, we are embracing fresh leadership with our new CEO and CFO, who are driving positive change, growth, and opportunity across the organization. This is more than a support role - it's a chance to be at the center of a "new beginning" and play a key part in shaping how we work together at the executive level and across our locations. We're looking for a seasoned, confident professional who thrives at the intersection of executive partnership and office management. You'll not only keep the wheels turning with flawless executive support, but also bring the foresight, initiative, and gravitas to anticipate needs, streamline office operations, and help our leadership team make things happen. This role is ideal for someone who: * Has extensive experience supporting C-Level executives and knows how to navigate executive priorities with confidence and discretion. * Brings strong event management and project coordination skills - from leadership offsites to industry events. * Is a self-starter who understands what needs to be done, who to involve, and how to drive things forward. * Balances professionalism with energy - someone who enjoys being a trusted partner, a sounding board, and a catalyst for action. * Can oversee office operations with a steady hand while maintaining a welcoming, well-run environment. This is a rare opportunity to join a leadership team at a pivotal moment of renewal. If you're ready to put your experience, judgment, and energy to work in helping shape OXEA's future, we'd love to hear from you. Purpose The Senior Executive Assistant is a highly experienced and proactive administrative partner and project manager providing complex and diversified administrative and project support to the OXEA Executive Leadership Team primarily in the Houston, Texas office. This role requires a high degree of professionalism, independent judgment, and the ability to anticipate needs, prioritize, and manage both administrative and project responsibilities with minimal supervision. The ideal candidate will manage multiple priorities and handle high-level, confidential matters with discretion, while also driving key projects that advance priorities and organizational goals. This position also serves as a steady, professional presence in the office-someone capable of overseeing daily office operations while bringing a mature, executive assistant perspective to leadership. The successful candidate will combine strong organizational and project management skills with personal gravitas, confidence, and the ability to interact effectively with C-Level executives. They will be a self-starter, an independent thinker, and a trusted advisor who is comfortable challenging the status quo and offering forward-looking support to the leadership team. Main tasks and responsibilities * Meeting Management and Follow-up: Support executives with all aspects of meeting preparation, scheduling, materials, logistics, and follow-up actions. * Administrative Support: Manage calendars, correspondence, travel planning, presentations, reports, and office administration with discretion and accuracy. * Project Coordination/Management: Lead or support projects by developing timelines, tracking progress, facilitating communication, and ensuring deliverables. * Office Oversight: Provide a professional presence within the office, ensuring smooth day-to-day operations and serving as a central point of coordination for activities. * Event Management: Plan and execute both internal and external events, including leadership offsites, office functions, industry events, and other company-sponsored activities. * Executive Liaison: Represent executives with professionalism in dealings with internal and external stakeholders; serve as a trusted point of contact. * Strategic Support: Anticipate executive and organizational needs, offer solutions, and provide insight and foresight that enable effective decision-making. * Team Support: Partner with peers and cross-functional leaders to ensure alignment of priorities, fostering collaboration and clear communication. * Confidentiality: Handle sensitive information with the highest level of discretion Education requirements * Bachelor's Degree or equivalent experience highly preferred Experience: * Minimum of 7 years' Executive Assistant or Senior Administrative Assistant supporting multiple executive-level leaders. * Demonstrated experience in event management and/or office management is strongly preferred. * Experience working directly with C-Level leaders and senior stakeholders. * SAP is a plus and SharePoint expertise are strongly desired. Competencies: * Strategic Thinking - As Senior EA need broad understanding of the organization's goals and how projects align with those goals. * Professional Presence & Gravitas - Ability to inspire confidence, communicate effectively with executives, and represent the organization with polish and credibility. * Strategic & Analytical Thinking - Strong attention to detail with the ability to analyze information, anticipate needs, and provide data-driven recommendations aligned to organizational priorities. * Project & Event Management - Skilled at defining scope, creating timelines, coordinating resources, and executing projects and events to completion. * Interpersonal & Relationship Building - Builds and maintains strong, collaborative relationships with executives, peers, and stakeholders at all levels. * Communication - Exceptional verbal and written communication skills, with clarity, professionalism, and discretion. * Organizational & Prioritization Skills - Manages competing demands and complex schedules effectively while meeting deadlines. * Adaptability - Flexible and resilient in dynamic, fast-paced environments. * Independent Judgment - Confident decision-making, with the ability to challenge assumptions and propose improvements when needed. * Technical Proficiency - Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), Adobe, and project management tools. Oxea Corporation is proud to be an equal opportunity employer. We do not tolerate discrimination based on race, sex, age, color, national origin, marital status, religion, sexual orientation, gender identity, disability status, veteran status, or any other basis protected by law. Check Out Our Benefits * Excellent Medical, Dental, and Vision Insurance Plans * Health Equity Health Fund for health and dependent care * Disability Benefits * Basic Group Term Life and Accidental Death and Dismemberment (AD&D) * Tuition Reimbursement * Work/Life Balance * Paid Time Off for a balanced life * Competitive salary, bonus, 401(k) plan with match and profit-sharing match Your benefits: Nearest Major Market: Houston

Are you interested in joining our team? Chat with our digital assistant to learn more about our company and apply right from your mobile device! Text ETP to 25000 to get started or apply through this web posting if you prefer. Energy Transfer, recognized by Forbes as one of America's best large employers, is dedicated to responsibly and safely delivering America's energy. We are driven to inspire our employees to create superior value for our customers, our investors, a sustainable future and giving back to the community where we have long-standing commitments to causes including MD Anderson Children's Cancer Hospital, The Salvation Army, The American Red Cross, Ronald McDonald House and many more. We value all of our employees who make our growth and success possible. We are proud to offer industry leading compensation, comprehensive benefits, 401(k) match with additional profit sharing, PTO and abundant career opportunities. Come join our award winning 12,000 strong organization as we fuel the world and each other! Summary: This position will be responsible for supporting members the leadership team. Essential Duties and Responsibilities: * Maintain calendar and contacts in Outlook * Schedule and coordinate meetings including making travel arrangements * Prepare of and other leaders monthly expense reports in Concur system and submission to senior management for approval * Review of direct reports expense reports and time reporting * Serve as department liaison with Service Desk/IT/HR when systems and equipment issues arise that impede employee work completion * Manage weekly out-of-office calendar for division employees * Gather monthly highlights and compile division highlight report * Ensure timely coding and submission of department invoices, including subscription, consulting, legal, and other various services and provide administrative support for the process flow of invoices through vendor payment * Act as SharePoint Administrator - grant access to S/P, update home page, create folders or libraries as necessary * General administrative duties such as handling phones, copies, faxes, scans, mailings, service desk requests, supply orders, etc. * Maintain physical and digital records, including electronic filing of supply and other term contracts * Act as mobile device POC * Initiate and track new hire and employee office and equipment moves, coordinate office moves * Schedule and coordinate interviews for outside candidates including coordinating travel with travel agency * Train employees on Concur, eTime, WebEx, DOA, SmartSheets, etc. * Coordinate building activities, holiday lunches, executive visits, quarterly update meetings, etc. * Provide additional support where needed within the departments * Act as resource for division on company policies and general knowledge Requirements: Education and/or Experience, Knowledge, Skills & Abilities: * High school graduate or equivalent * 2+ years using computer systems, basic office equipment and working with multiple levels in an organization * Enthusiastic, personable, professional, and positive attitude with capability to deal directly with people * Solid time management skills, critical thinking capability, ability to handle multiple projects, meet deadlines, and function independently and efficiently in a fast-paced and demanding environment * Strong attention to detail * Problem solving and research skills, with ability to recognize issues and source solutions * Ability to communicate clearly, verbally and written * Excellent organizational skills and work ethic * Flexibility with ability to work in a team setting supporting several people * Professionalism in representing senior executives * Must be able to maintain a high level of confidentiality * Functional knowledge of Microsoft Office software: Outlook, Word, Excel, PowerPoint Preferred Qualifications: * College degree or some college experience * 5+ years as an administrative assistant or equivalent * Experience with Adobe Pro, Visio, a plus. * Knowledge of SharePoint, Concur, SAP, OpenText, TM1, or any advanced data management or accounting software * Notary Public Working Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. * Usually, normal office working conditions. * Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing. * Occasional overnight travel may be required. * Occasional visits to industrial/manufacturing settings, which may include exposure to various materials and chemicals, as well as extreme temperature conditions and loud machinery, and require appropriate personal protective equipment.

Job Description Sr. Administrative Assistant Pay Rate: $32/hr Shift: Monday - Friday, 8:00 AM - 5:00 PM Dean's Professional Services is actively seeking a Senior Administrative Assistant to provide direct administrative support to multiple leaders, including primary support to an Executive (Assistant Vice President or above) and/or a Senior Physician Leader with system-level responsibility. This position supports senior leadership and their departments, requiring strong organizational skills, discretion, and the ability to manage competing priorities in a fast-paced professional environment. Responsibilities Prioritize, manage, and communicate multiple ongoing issues to ensure optimal office operations. Serve as a liaison and key point of contact for executive leadership and staff. Work collaboratively across departments to ensure timely resolution of needs. Provide advanced administrative support, including: Active calendar management and scheduling (Microsoft Outlook). Organizing recurring and ad hoc meetings (internal and external). Document management, filing, and record maintenance. Committee coordination, including invitations, materials, minutes, and communications. Processing payment requests, advisor honorariums, and vendor invoices. Managing P.O.s, invoice tracking, and budget documentation. Expense management: submission, documentation, and reporting. Maintaining assignment trackers and generating reports. Coordinating travel arrangements for off-site or out-of-town meetings. Collaborating with administrative staff to support office logistics, supplies, mail distribution, and meeting/event preparation. Qualifications Education: High School Diploma or GED (required) Experience: Minimum of 5 years of administrative assistant or secretarial experience (required) Experience supporting executive leadership in a hospital or healthcare setting (preferred) Skills & Competencies: Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint; OneNote experience preferred). Strong written and verbal communication skills. Excellent organizational and prioritization abilities with attention to detail. Professional demeanor with the ability to work independently and collaboratively. Adaptable, resourceful, and able to perform effectively under pressure. Familiarity with healthcare or managed care operations a plus, but not required. Why Join Us? Full benefits: medical, dental, vision, and 401(k) program Temp-to-hire opportunity with long-term growth potential Work in a respected and professional healthcare environment Supportive and collaborative workplace culture Dean's Professional Services is a national, award-winning staffing solutions firm. Since 1993, DPS has placed over 50,000 professionals nationwide, matching talent with opportunity through a focus on skill, experience, and culture fit. Apply today: Call for more information.

Our Company Changing the world through digital experiences is what we are all about. We give everyonefrom emerging artists to global brandseverything they need to design and deliver exceptional digital experiences! Were passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen. Were on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization, and we know the next big idea could be yours! The Opportunity We are seeking an Administrative Assistant to support several Sr. Directors within the Product Specialist organization. The successful candidate will have extreme attention to detail, the ability to proactively anticipate and manage challenges, be a self-starter with strong abilities to manage multiple responsibilities and prioritize appropriately, work efficiently and remain flexible under pressure. A positive attitude and excellent communication skills are a must! What youll do: Daily administrative and business support for Sr. Directors on the Product Specialist team Heavy calendar management (Outlook) and extensive scheduling with both internal and external stakeholders Attend key meetings, take notes and circulate follow-up as necessary Arrange associated business travel and submit expense reports Coordinate special projects including team offsites, team building activities and all hands meetings, team space planning and floor moves, and potentially other types of projects Ability to travel occasionally to provide on-site support at events/conferences Ability to handle frequent interruptions or changes in priorities while remaining flexible and calm under pressure Regularly collaborate with cross-functional Administrative & Executive Assistants and provide backup as needed Continually improve the administrative process for greater efficiency What you'll need to succeed: 5+ years of experience in coordination, administrative, or operations capacity Experience interacting with customers and staff at all levels in a fast-paced, high-pressured environment, with a high level of professionalism and confidentiality Expert knowledge of computer technology, including MS Office Demonstrated ability to quickly turn around projects with polish and accuracy Extremely organized with ability to juggle multiple/complex demands in a fast-paced environment Work effectively with minimal direction, take initiative, and follow through Proven ability to assess and prioritize conflicting demands Must handle confidential information with integrity and exercise discretion Highly organized with strong communication and writing skills Eagerness to network with other Executive Assistants and cooperate as a worldwide team Ability to work well with all levels of management, staff, and outside contact

* Provide support to the assigned leaders and/or producers to ensure company goals and objectives are accomplished and operations run effectively * Manage professional and personal scheduling, including agendas, email correspondence, travel arrangements, and other related logistics * Coordinate complex scheduling and extensive calendar management, including the content and flow of information between parties * Prepare and submit statements, expense reports, and other documents * Assist with project management and event planning, as requested * Perform administrative and office support, including spreadsheet creation, maintenance of documentation, utilization of filing and database systems, and other clerical functions * Additional responsibilities as requested by leadership

The Executive Admin (EA)provides executive admin support to the will provide direct support to the Chief Human Resource Officer, as well as assisting the HR department. The successful Executive Admin will be a dynamic self-starter who shows sound judgement in making decisions on behalf of the CHRO for administrative tasks. The EA possess a high level of integrity and discretion in handling confidential information, impeccable attention to detail, and professionalism in interactions with stakeholders (internal and external). Will demonstrate effective communications skills, both verbally and written, and show the ability to complete complex tasks and project quickly and react with appropriate urgency to situations that require quick turnaround. The Executive Assistant - CHRO will also serve as back-up to the Executive Assistant to the CEO. Responsibilities: • Provide excellent executive administrative support • Operate, Act as the point of contact between the CHRO and internal/external stakeholders (i.e. employees, franchisees, etc.) • Routinely approve administrative request (i.e. time cards) • Responsible for handling confidential and time sensitive information • Calendar management, Management of multiple calendars (scheduling, rescheduling, and proactive management of daily schedule) • Manage travel arrangements • Support General clerical/admin needs (copying, filing, voicemail, supplies, office set-up, meeting notes etc.) • Assistance with preparing documents and PowerPoints for executive level meeting, including board meetings • Support daily email by reviewing, filtering, prioritizing, draft and edit • Prepare meeting agendas, presentation materials, minutes and follow-up on action items • Timely Preparation of documents for meetings • prepare E-expense report-sorting • Maintain efficient documentation and filing system • Recognize when Project support isas needed • Assist HR team with admin needs as time permits • Flexibility to be available after-hours to support after-hours meeting and handling urgent issues Qualifications : • 2-5 years' experience in executive (C-suite) administrative support, preferred • HR background, preferred • Ability to prioritize, manage multiple tasks and maintain high level attention to detail, required • Excellent written and verbal communication, required • Proficient in Microsoft Office (Word/PowerPoint/Excel), MS Teams, Skype, Concur required Skill Sets: • Strong verbal and written communication skills • Ability to work with highly sensitive and confidential information • Flexible; able to work in fast-paced environment • Strong customer service orientation • Highly organized and able to work independently • Take initiative, when need is present • Excellent time management skills • Proactive approach to problem solving with strong decision-making capability Benefits Participation Available to Regular Full-time Employees: • Bonus Program • Paid Time Off • Medical • Dental • Vision • 401k • Company Paid Holidays • ...and many more! ABOUT US TDC's business expertise spans a range of industries, solutions and geographies with core capabilities in the areas of technology management consulting, public safety & homeland security, IT project management, and systems integration. Since its inception in 1995, TDC has worked consistently in all practice areas for numerous clients including local, state and federal government, Department of Defense and the private sector. The National Capital Region government agencies depend on TDC for their success.

The UTHealth Department of Internal Medicine in Houston, TX is seeking a highly organized and experienced Senior Executive Assistant to provide top-tier administrative support to executive leadership. This role involves managing complex schedules, overseeing large-scale document editing, and serving as a trusted gatekeeper between leadership and the department. The ideal candidate will demonstrate exceptional discretion, initiative, and independent judgment, along with strong soft skills such as executive presence and emotional intelligence. Experience in healthcare administration, higher education, or academic support is preferred, as well as a background in writing and editing grants, biosketches, and manuscripts. Once you join us you won't want to leave. It's because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you'd expect from a top healthcare organization (benefits, insurance, etc.), plus: * 100% paid medical premiums for our full-time employees * Generous time off (holidays, preventative leave day, both vacation and sick time - all of which equates to around 37-38 days per year) * The longer you stay, the more vacation you'll accrue! * Longevity Pay (Monthly payments after two years of service) * Build your future with our awesome retirement/pension plan! We take care of our employees! As a world-renowned institution, our employees' wellbeing is important to us. We offer work/life services such as... * Free financial and legal counseling * Free mental health counseling services * Gym membership discounts and access to wellness programs * Other employee discounts including entertainment, car rentals, cell phones, etc. * Resources for child and elder care * Plus many more! Position Summary: Provides administrative support to the highest levels of executive leadership under general supervision. Performs work that is varied and generally administrative and/or project oriented with analysis. Work regularly requires use of initiative, discretion and independent judgment. This position may perform some secretarial support. Additional guidance may be provided with a detailed position description. Position Key Accountabilities: * Resolves general to complex inquiries and questions and responds to correspondence or telephone contacts in area of responsibility within guidelines established by supervisor. * Composes correspondence and memoranda, prepares graphs, tables and manuscripts, speeches and mass communications, and prepares reports and presentation materials. May assist with grant and contract materials. * Schedules and maintains calendars and travel itineraries; coordinates related arrangements in compliance with all University, governmental, and/or grant policies and guidelines. * Responsible for filing systems, accuracy and compliance of files, records and reports for assigned area. Maintains knowledge base of legal and regulatory requirements of files. * Receives, classifies, reconciles, consolidates, and/or summarizes documents and information. * Compiles data from reports using required knowledge of departmental, project, and/or university policies and procedures. * Accountable for data entry and accurate and timely submission of data for processing in the financial and/or human resources systems. * Coordinates meetings and gatherings, room assignments, invites participants, and arranges refreshments and equipment as needed. May prepare and distribute meeting minutes. * May approve and coordinate purchases of office supplies and equipment. * Screens calls and emails and receives and directs visitors. * Retrieves information from departmental, university and/or system levels and/or project records and produces reports with analysis. * Regularly handles the highest level of confidential information and sensitive issues. * Provides guidance and direction to lower level staff. * May be expected to train entry level clerical staff. May lead support staff. Assists with interviewing, orientation and scheduling of staff. Provides input into lower staff performance evaluations. * Serves as a high level administrative liaison with others within and outside assigned areas regarding administrative issues on purchasing, personnel, facilities and operations. * May maintain or reconcile financial records/reports. FMS training with a passing score may be required. May have limited signature authority. * Advises on and may draft policy and processes as assigned by supervisor. Is responsible for making routine decisions and judgment calls, and may assist or make recommendations regarding complex or impactful decisions. * Other duties as assigned. Certification/Skills: * Advanced working knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is required. Use of University financial systems may be required. Minimum Education: * High School diploma or equivalent required. Bachelor's degree preferred. Minimum Experience: * Seven (7) years related work experience required. * Previous experience managing schedules is preferred * Previous experience with large scale document editing is preferred * previous experience working in healthcare administration, higher education, or academic support is preferred * Grant writing/editing, manuscript creation/editing, experience with biosketches is highly preferred Physical Requirements: * Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects. Security Sensitive: * This position is a security-sensitive position pursuant to Texas Education Code §51.215 and Texas Government Code §411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code §117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R. §791.4. Residency Requirement: * Employees must permanently reside and work in the State of Texas.

Executive Assistant to the President Reports To: President Position Type: Full-Time Description: The St. John Paul II Foundation is a national Catholic apostolate proclaiming the Good News about life and family through education and formation. We accomplish our mission through three hallmark initiatives - Together in Holiness, Converging Roads, Clergy Initiatives. The Executive Assistant to the President will be responsible for planning the Splendor of Truth Gala and assisting the President in the management of a portfolio of major donors and fulfilling the other duties of overseeing the organization. Foundation's Philosophy of Philanthropy: We believe that prospective and current donors are persons who deserve to be treated as persons. We emphasize the importance of cultivation, an apostolate of friendship, and “becoming an expert in the humanity” of the donor. Cultivation and extending invitations to prospective donors requires boldness, patience, and persistence. It is essential that development activities encourage, rather than discourage, care for the soul, growth in faith, and deepening of family and professional life of the donor. In addition, the Executive Assistant agrees to teach, advocate, encourage, counsel, and witness in keeping with the beliefs and practices of the Catholic faith and teachings. Major Duties: Act as an extension of the Office of the President. Manage both business and personal schedules of the President by coordinating and organizing meetings, appointments, events, and travel arrangements with an ability to anticipate competing demands in order to prioritize tasks based on importance and urgency. Proactively gather documents for meetings, prepare presentations, and organize reports. Sit in on meetings and take minutes, if requested. Work closely with Chief of Staff to maximize the President's travel plans by arranging meeting logistics and planning social events with current and prospective donors in the destination city and ensuring that the President has a detailed travel agenda and any supporting documents prior to departure. Assist President in communication and action steps to ensure prospects and donors move regularly through the donor management cycle by prioritizing emails and phone calls, drafting correspondence, and responding on behalf of the President. Proactively coordinate and set up meetings, meals, drinks, or coffees with donors and “Friends of the Foundation”. With the guidance of the President, maintain a communication schedule and ongoing stewardship notes for current donors. Plan and oversee all aspects of the Splendor of Truth Gala (i.e. coordinating details, securing event committee, and organizing volunteers and staff, etc.). Plan, coordinate, and execute special events for the Office of the President, including post-event follow-up. Familiarize yourself with the President's fundraising portfolio; update and maintain the President's portfolio of donor records within the database and giving charts throughout the year. Attend and represent Foundation at social and other external events. Serve on-site at local conferences and attend other miscellaneous philanthropy meetings or events. Maintain strict confidentiality with all matters. Contribute to the professional environment and Catholic culture of the Foundation. Participate in staff meetings and other projects connected with the Foundation and perform other duties as assigned by the President. Qualifications: Associate's or Bachelor's degree or relevant experience in Business or Office Administration Proficiency in Microsoft Office Suite and Google Suite Strong organizational and project management skills, as well as excellent attention to detail Excellent written and verbal communication skills Strong Candidates will: Manifest a passion for the Church's teaching on the Gospel of the Family and the Gospel of Life. Demonstrate an ability to manage several high-level projects simultaneously and with great attention to detail. Exhibit an ability to independently move projects forward, prioritize tasks, and meet various deadlines across multiple projects. Maintain a high level of professionalism in working with Church officials, staff, partners, and benefactors. Possess knowledge of how to implement and execute a successful marketing strategy. This position is located in the Greater Houston area and requires the candidate to work in-office. The ideal candidate will be in the area or willing to relocate. Compensation is commensurate with education and experience.

HIRING A CONSTRUCTION ADMINISTRATOR INTERN IN HOUSTON Founded in 1972, DBR has evolved into the premier MEP engineering firm in Texas, providing mechanical, electrical, and plumbing engineering services, as well as building commissioning, integrated technology, and security system consulting. DBR's steady growth has been fueled by loyal clients who appreciate our willingness to listen, open-minded approach to problem-solving, and relentless commitment to service. Now, more than 50 years later, DBR has a team of over 200 professionals in seven cities across the State of Texas. While our history guides our growth, our talented team of consultants are focused on the future. We are helping to create healthy and comfortable environments that will stand the test of time. RESPONSIBILITIES Observe and/or interact with various professionals related to the construction field including owners, engineers, architects, general contractors, and subcontractors Attend company training and departmental meetings on an ongoing basis Assist with the overall construction administration responsibilities, manage RFI's, and answer, complete, and return submittals in a timely manner Assist in 11-month warranty and maintenance site walks. Attend owner, architect, and contractor meetings, take meeting notes Review MEP documents for quality control Survey existing MEP systems to document existing conditions Review owner and maintenance manuals (O&Ms) and prepare written report Perform project site visits and create observation reports Attend project kick off meetings or huddles Attend onsite meetings to assist in resolving coordination conflicts Learn how to navigate through drawings and specifications Watch DBR's safety training video Attend manufacture equipment startups demonstration and training PHYSICAL REQUIREMENTS Ability to physically maneuver by foot minor obstacles at construction projects Talk/Hear: The person in this position frequently communicates with clients and team members regarding project information. Must be able to exchange accurate information in these situations. Use hands/fingers to handle or feel objects, tools or controls: Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine and computer printer Stand or Sit: Must be able to remain in a stationary position 50% of the time Move: The person in this position needs to occasionally move about inside the office to access office machinery, project information, etc. See/Visual Acuity: Must have close vision, distance vision and the ability to focus to perform an activity, such as preparing and analyzing data and figures; viewing a computer terminal; extensive reading at distances close to the eyes Must be able to lift to 15 pounds at times. WORKING CONDITION Subject to inside environmental conditions: protection from weather conditions but not necessarily from temperature changes. The worker is not substantially exposed to adverse environmental conditions (such as in a typical office environment.) The noise level in the work environment is usually low to moderate. QUALIFICATIONS Pursuing a degree in Construction Science or Engineering Works well in a fast-paced environment Maintain a positive attitude Show a willingness to learn and ask questions Must be eligible to work in the United States without sponsorship Valid driver license for required travel (20-30%) SKILLS Proficient in all Microsoft Office Applications Ability to communicate and work with others as part of a project team Excellent research and organizational skills This is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This job description may be revised upon development of other duties and changes in responsibilities.

The Administrative Assistant will provide key support in a high growth area of an award winning architectural, engineering and consulting firm. In this position, you will perform administrative and office support duties including word processing, data entry, the creation and editing of documents in Microsoft Office (Word, Excel, PowerPoint, Access), internet research, filing and serving as back-up receptionist. This demanding and fast paced position will require a personable candidate that is highly proficient in all administrative software. Your Impact: Actively involved in the day-to-day operations of the Partner in charge and leadership Assist with Set up and planning for Client Meetings and firm wide events Prepare meeting space for team meetings Reserve Conference Rooms and Conference Call Lines and/or Set up video conferences Meeting Minutes and Meeting Agendas Prepare Letters, contracts and other communications Schedule and coordinate meetings Log / Prepare Client Sponsorship Requests and other check requests Organize, coordinate and assist with activities involved in the preparation of proposals, presentations, and submittals Liaison with consultants, clients, printers and suppliers Performs internet research upon request Assists with special projects as needed All other duties as assigned Here's What You'll Need: 5+ years of administrative/professional office experience Superior client focus/service mentality Strong problem-solving and teamwork skills Creativity, integrity, and initiative Advanced computer skills in Microsoft Office Suite (Word, Excel, PowerPoint) Proficiency in Adobe Acrobat Professional Strong organizational skills and excellent communication skills, both verbal and written Strong attention to details, including proofreading Ability to prioritize multiple projects and adjust work accordingly Here's How You'll Stand Out: You have experience serving C-level leadership You have previous experience in a professional services firm (architecture, engineering, law office) You have a bachelor's degree