Senior administrative assistant jobs in Daytona Beach, FL - 48 jobs

Serve as the primary point of contact for key internal and external customers supporting specialty pharmacy and strategic group partnerships. This role drives relationship management, customer retention, issue resolution, and operational excellence to ensure partners receive timely support, smooth onboarding, and a high-value experience. Key Responsibilities Relationship & Account Leadership Lead relationship management and retention efforts for a portfolio of strategic partner groups. Collaborate with sales and internal stakeholders to gather insights that support customer growth and retention goals. Customer Support & Issue Resolution Serve as the go-to point for timely resolution of customer issues (onboarding, account setup, ordering, returns, credits/rebills, pricing/contract updates). Troubleshoot e-commerce and system inquiries, coordinating with relevant teams to close the loop. Communication & Coordination Effectively communicate with partner administrators, internal departments, buyers, and executives via phone and email. Manage multiple partner mailboxes and ensure established process flows support superior customer service. Implementation & Continuous Improvement Assist and co-lead implementation meetings, offering guidance and resolving pain points across functions. Review and support internal/external reporting to inform strategic decision-making and compliance. Act as subject matter expert (SME) for partner product and contract setups to ensure accurate transactions and order execution. Cross-Functional Engagement Collaborate with departments to support partner needs, escalate issues, and align on solutions that enhance the customer experience. Lead problem-solving efforts that drive operational efficiency and partnership success. Qualifications & Skills Required Experience 3+ years of experience in customer service, account support, or related roles supporting either inside or outside sales. Technical & Tools Skills Advanced proficiency with Microsoft Office (Excel, Outlook, Word, OneNote). Experience using business systems such as SharePoint, SAP, Salesforce, Business Objects, or e-commerce platforms. Communication & Interpersonal Skills Excellent verbal and written communication skills with strong presentation capabilities. Ability to communicate professionally with varied audiences (internal teams, external partners, executives). Problem-Solving & Organization Demonstrated ability to troubleshoot independently and collaboratively. Strong organizational skills with the ability to manage multiple priorities and partner requests.

Do Well by Doing Good! Work with one of Florida's leading grantmaking foundations. Competitive Salary and Phenomenal Benefits! Salary is between $75,000 - $80,000 Executive Assistant to President and CEO Position provides a broad range of complex and confidential executive support to the President/CEO. Position is responsible for daily office operations, scheduling for President/CEO's office, including coordination of materials, logistics and communications for all meetings, all regular Board and Committee meetings; and other projects as assigned by the President/CEO. Executive Assistant to the President/CEO works across all departments and divisions. Primary Responsibilities include: Communication with the Board of Directors, staff, consultants and visitors. Manage calendar and ensure the effective scheduling of the President/CEO's time. Communicate with internal and external constituents on matters involving the President/CEO. Monitor general office, supplies, postage, repair and maintenance budget and accounts. Draft correspondence, meeting agendas and reports. Respond to inquiries, including those of a highly sensitive and confidential nature. Coordinate all aspects of visits to the Foundation by outside professionals (i.e. executives, investment advisors, consultants, professional groups), including reservations for lodging, preparation of itineraries and meeting agendas and scheduling group or individual meetings with Foundation staff. • Coordinating the compilation and distribution of all documents and communications for meetings. • Compiling data and managing department files and records. • Coordination of materials, logistics and communications for all regular Board and Committee meetings. • Evaluating, selecting and scheduling facilities space, catering and logistical arrangements for all board meetings. Liaison with directors of vendors and service providers as needed to ensure requisite arrangements for meetings are in place. Coordinate travel arrangements as needed for President/CEO and prepare expense report or provide credit card substantiation. Assist President/CEO in preparing for all Foundation committee and board meetings. Opens, sorts, and distributes mail. Maximizes President/CEO efficiency by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information Managing technology through outside IT vendor Office supplies inventory and procurement Office and Building management; collaborating with outside vendors to maintain the interior and exterior of premises. Education and Experience Required: • Bachelor's degree preferred. • Minimum 5+ years of job-related experience as Executive Assistant in a professional office is required. Knowledge, Skills and Abilities: • Thorough knowledge of business English, spelling and grammar. • Knowledge and practice of organizational and time management skills. • Ability to use tact and good judgment in resolving work problems and dealing with the Board of Directors, staff, consultants and public. • Strong verbal and written communication skills. • Math computational skills sufficient to perform basic accounting functions. • Proficiency with PCs and related software such as Microsoft Office, Word, Excel, Social Media and Website maintenance, etc. • Ability to work independently and handle confidential material. Works closely with Finance and other departments. Performs related duties as assigned. Success Factors: Professionalism, accountability, and self-motivation Detail Oriented Demonstrated ability to be flexible in managing a workload of varied tasks, some with conflicting deadlines Strong written and oral communication Proven ability to be a self-starter and work independently under pressure and with minimal supervision Flexible and dependable Excellent organizational skills

Job Title Senior Executive Assistant Summary of the role: Provide secretarial and general administrative support to the assigned executive (VP, EVP, SVP) exercising confidentiality, tact and diplomacy. This is a hybrid role and would require you to be in our Maitland or Orlando, FL office 50% of the time. * Has the required technical/functional knowledge and experience in own discipline. Knowledge of the Amadeus business and how it is related to own area. * Works using existing procedures or guidelines and provides inputs to support/influence area decisions. Makes recommendations on new solutions and proposes improvements by analyzing different sources of information. * Works with a moderate level of guidance and direction from manager. Responsibilities: Handle Executive's agenda and ensure that he/she is always attainable and that all pertinent issues are dealt within a timely fashion. Greet, and accompany visitors, guests, high-level contacts and new comers. Receive, screen and direct incoming calls, mail and e-mail Prepare correspondence, reports, presentations, agendas, minutes, status reports, etc.; Compile and maintain data (including confidential) for reports and filing. Coordinate meeting arrangements, and tracks expenses Arrange business travel and follow-up. Approve standard demands / requests within delegated authorities. Maintain project and administrative files. Check that the office set up is appropriate and that office equipment is properly configured, installed and maintained. Maintain necessary office supplies for supervisor/group supported. Handle specific projects related to the activities of the executive. Ideal candidate would have at least 5 years experience in a similar role. Application process: The application process takes no longer than 10 minutes! Create your candidate profile, upload your Resume/CV and apply today! Working at Amadeus, you will find A critical mission and purpose - At Amadeus, you will be powering the future of travel and pursuing a critical mission and extraordinary purpose. A truly global DNA - Everything at Amadeus is global, from our people to our business, which translates into our footprint, processes, and culture. Great opportunities to learn - Learning happens all the time and in many ways at Amadeus, through on-the-job training, formal learning activities, and day-to-day interactions with colleagues. A caring environment - Amadeus fosters a caring environment, nurturing both a fulfilling career and personal and family life. We care about our employees and strive to provide a supportive work environment. A complete rewards offer - Amadeus provides attractive remuneration packages, covering all essential components of a competitive reward offer, including salary, bonus, equity, and benefits. A flexible working model - We want our employees to do their best work, wherever and however it works best for them. A diverse and inclusive community - We are committed to leveraging our uniquely diverse population to drive innovation, creativity, and collaboration across our organization. A Reliable Company - Trust and reliability are fundamental values that drive our actions and shape long-lasting relationships with our customers, partners, and employees. #LI-AM2024 Diversity & Inclusion Amadeus is an Equal Employment Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or a related medical condition), ancestry, national origin, age, genetic information, military or veterans status, sexual orientation, gender expression, perception, or identity, marital status, mental or physical disability status, or any other protected federal, state, or local status unrelated to performance of work involved. Amadeus endeavors to make ************************* accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at accommodations@amadeus.com. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

Become an integral part of Consumer & Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Executive Assistant in Consumer & Community Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. Job responsibilities Maintain complex and detailed calendars Screen incoming calls and determine the level of priority, while using caution in dispensing information Manage the coordination and logistics of both internal and external meetings Arrange and coordinate complicated domestic and international travel Organize all aspects of internal and external events, including catering and transportation Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access Produce high quality emails and messages to individuals at all levels of the organization Maintain department documents, including current organizational charts and Executive Bio's Handle regular activities without prompting, and advise in advance with issues or delays Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Required qualifications, capabilities, and skills At least five years of administrative experience Advanced ability to organize Discretion and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Preferred qualifications, capabilities, and skills Experience supporting at the Managing Director level (or equivalent) or above College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

The Public Works Staff Assistant I/Staff Assistant II/Senior Staff Assistant is responsible for the administrative work in support of the Public Works & Utilities assigned divisions for the City of Casselberry. The Public Works Staff Assistant I/Staff Assistant II/Senior Staff Assistant performs work independently within established policies and procedures. The starting position and pay for this position is dependent upon qualifications. Please see below for the Hiring Range for each position as well as the minimum qualifications in the 'Typical Qualifications' section below: Staff Assistant I: $41,255 - $51,568 Staff Assistant II: $44,893 - $56,116 Senior Staff Assistant: $49,921 - $62,402 * Provides clerical and administrative support for the Public Works & Utilities Department. (95%) * Maintains fuel inventory levels for the entire City fleet, including data entry of daily fuel usage for the entire City and order of fuel supply. Conducts quarterly physical inventory count to audit computerized inventory to physical inventory count. * Generates fuel tax report and fleet maintenance billing updates for the Finance Department with expenditures from inventories. * Maintains City wide fuel tank licensing and compliance with the State of Florida. * Maintains detailed maintenance information on all City fleet vehicles and equipment performed by the fleet technicians and commercial vendors within maintenance racking software, such as Naviline. * Maintains work order history including labor hours, materials utilized and additional comments regarding the applicable work order per assigned Public Works & Utilities divisions. * Prepares and generates requisitions, invoices, purchase orders and makes payments utilizing a P Card. * Provides requested reports regarding work order status reports, maintenance schedules, rotation schedules, stand by schedules and to locate and determine property ownership and details of underground utilities. * Responds to residents' complaints and inquiries for information via CivicPlus, provides guidance or assistance as well. Records all correspondence and actions taken for future reference. * Assists the Public Works Maintenance Manager with compiling budgets for all the Public Works divisions. * Collaborates with the Finance Department to ensure compliance with all financial policies as related to job responsibilities. * Adheres to laws, regulations and policies of the City and of the assigned department. * Follows instructions provided by the City Manager or their designee. * Additional Duties and Responsibilities (5%) * Coordinates the City generated commercial solid waste removal to the Seminole Count landfill, i.e. roll off tickets, etc. * Maintains uniform and boot inventory for all Public Works & Utilities divisions. * Maintains and collates timesheets for assigned Public Works divisions and enter payroll hours into software for approval by applicable supervisors. * Acts as a receptionist for Public Works & Utilities divisions to answer telephone and respond to in-person resident inquiries when necessary. * Completes monthly P Card transaction reconciliation and submission for approval. * Maintains petty cash for Public Works & Utilities divisions. * Places miscellaneous supply and inventory orders to include office supplies for all Public Works & Utilities divisions. * Participates in department meetings, staff meetings and other related activities. * Completes the identified required or assigned training timely and applies acquired knowledge and/or skills. * Maintains, preserves, retains and disposes of public records pursuant to FS Chapter 119. * Follows safe working practices and has a working knowledge of safety practices and procedures. * Performs all duties and responsibilities in a manner consistent with the core values of the City, and consistent with City and Department policies. * Provides quarterly DOT report to Public Works Administration. * Maintains annual fire extinguisher inspections for Public Works & Utilities divisions. * Emergency Management Role * Participates as a member of the City staff as required to take action in the event of an emergency. * Acts in the assigned role to support the City in disaster preparation and/or disaster recovery efforts as described in the City of Casselberry Emergency Management Plan, assigned by supervisor or designee. (These essential and additional job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job related marginal duties as assigned.) To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. * Education and Training: A High School Diploma or G.E.D. is required. * Experience: * Staff Assistant I: A minimum of one (1) years' experience in administrative/clerical support in customer service/municipal service or related field is required. A comparable combination of education and experience may be considered. * Staff Assistant II: A minimum of three (3) years' experience in administrative/clerical support in customer service/municipal service or related field is required. A comparable combination of education and experience may be considered. * Senior Staff Assistant: A minimum of five (5) years' experience in administrative/clerical support in customer service/municipal service or related field is required. A comparable combination of education and experience may be considered. * Certificates, Licenses and/or Registrations Required: Must possess and maintain a valid Florida Driver's license. A Motor Vehicle Record (MVR) check will be made to determine acceptance of past driving record. * Security Clearance: Florida Department of Law Enforcement background clearance. * Knowledge, Skills and Abilities: * Knowledge of local, state and federal regulations affecting work. * Knowledge of departmental rules, policies and procedures. * Knowledge of web-based customer service software for order request and tracking. * Knowledge (intermediate level) of Central Square/NaviLine or similar utilities and work management software. * Ability (intermediate to advanced level) to utilize Microsoft Office Suite, e.g. Outlook, Word and Excel. * Ability to deal with stressful conditions in a calm and professional manner. * Ability to establish and maintain effective working relationships with other employees and the public. * Ability to operate a motor vehicle. * Ability to support the Mission of the City of Casselberry: Committed to protect and enhance the quality of life within its community. * Ability to support the Core Values of the City of Casselberry. * Ability to support the Vision of the City of Casselberry: A vibrant, affordable, diverse, and progressive community where citizens feel safe, enjoy their neighborhoods, and access their city government. The work environment and physical demands described here are representative and not intended to be all-inclusive of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made when requested to enable individuals with disabilities to perform the essential functions. * Work Environment: This position performs the duties primarily in an office setting. The noise level in the office work environment is moderate. * Physical Demands: The primary functions require prolonged periods of standing, walking, bending, pushing and pulling, time sitting, using hands to handle or feel, and reaching with hands and arms. In addition, this position may be required to occasionally lift and carry up to twenty-five (25) pounds with or without assistance of another person or utilization of lifting equipment. This position is regularly required to use vision, speech and hearing, with or without assistive devices. * Equipment/Tools and Technology Used: This position utilizes the following tools and equipment while performing the duties of the job: City vehicle, desk phone, desktop computer, calculator, fax, scanner, and printer/peripherals. * Employee Infection/Exposure Risk Classification: Category III: Employee performs tasks that do not involve exposure to blood, body fluids or other potentially infectious materials (OPIM). Persons who perform these duties are not called upon as part of their employment to perform or assist in emergency medical care or first aid, or to be potentially exposed in some other way. Tasks that involve handling of implements or utensils, use of public or shared bathroom facilities or telephones, and personal contact such as handshaking are Category III tasks.

A client of Insight Global is seeking an executive assistant to provide direct, strategic administrative support to a Chief Executive Officer and is essential to maintaining organization, alignment, and operational flow across executive priorities and initiatives. The position is ideal for a polished professional who exercises strong judgment, communicates effectively, and operates confidently in a fast-paced, rapidly growing environment while handling sensitive information with discretion. Day-to-Day Responsibilities CEO-Level Coordination Manage a complex, dynamic CEO calendar involving cross-department scheduling, national market activity, and multiple time zones. Prioritize meetings, coordinate agendas, and optimize scheduling to maximize CEO productivity. Anticipate needs by preparing materials, information, and context prior to meetings, presentations, and key conversations. Communication and Documentation Draft, edit, and manage CEO correspondence, including internal announcements, strategic updates, and high-level external communications. Prepare polished presentations, reports, briefing packets, and written summaries for the CEO. Maintain strict confidentiality regarding CEO, corporate, and personnel information at all times. Operational Support Track CEO action items and follow-ups, ensuring timely completion and accountability across the organization. Coordinate with department leaders to gather and prepare materials for CEO meetings, presentations, and reviews. Monitor deadlines, initiatives, and milestones related to CEO priorities and ensure seamless operational flow. Travel and Meeting Planning Coordinate all aspects of CEO travel, including itineraries, schedules, accommodations, and logistics. Manage the CEO's participation in industry events, conferences, and leadership sessions. Prepare travel briefing packets, detailed itineraries, and post-travel notes or follow-up lists. Event and Leadership Support Provide operational support for CEO-led corporate events, high-level meetings, and leadership sessions. Coordinate logistics, materials, and preparation to ensure smooth execution of CEO-related activities. Serve as a point of engagement for partners, clients, and stakeholders interacting with the CEO. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to ********************.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: **************************************************** Skills and Requirements Required Qualifications At least 5 years of experience supporting a CEO or senior executive in a fast-paced environment. Proven expertise in complex scheduling, executive communication, and organizational coordination. Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint. Exceptional writing, editing, and verbal communication skills. Strong judgment and ability to handle confidential information with absolute professionalism. Experience supporting high-level decision-makers or entrepreneurs. Highly organized, deadline-driven, and confident managing multiple priorities independently. Preferred Qualifications Experience in real estate, tech-enabled services, or other high-growth environments. Familiarity with executive reporting or board-level documentation. Corporate event coordination experience. Experience with CRM or project management tools. Key Competencies Strategic support: Understands CEO priorities, anticipates needs, and helps ensure alignment across the organization. Operational excellence: Creates order, manages complex workflows, and tracks deliverables through completion. Executive communication: Writes and speaks with clarity, professionalism, and executive presence. Judgment and discretion: Handles all information involving the CEO with maturity, confidentiality, and tact. Cross-functional awareness: Navigates effectively across departments while maintaining awareness of organizational priorities. Proactive ownership: Takes initiative, resolves issues independently, and consistently stays ahead of CEO needs.

Job Description Kingspan Insulated Panels North America, a division of the Kingspan Group plc headquartered in Ireland, is a global and trusted leader in the design, manufacturing, and supply of high-performance sustainable building products and solutions for the construction industry. As the most energy-efficient, cost-effective building envelope solutions, insulated metal panels are at the forefront of sustainability. We serve the architectural, commercial/industrial, cold storage and food processing markets, and are committed to delivering the most advanced building products on the market. Learn about our Planet Passionate initiatives: ******************************************* At Kingspan, our future success is based on the quality of our people, who's expertise and motivation have helped ensure that we remain at the forefront of the construction materials manufacturing industry. In joining Kingspan you become an important part of a growing organization with a reputation for innovative design and use of technology, technical expertise, product quality, service excellence, and dedication to sustainability. Ready to be part of our team? We are looking for an Executive Assistant for our Deland, FL office! Summary: Provides administrative support to the President and other senior executives, working with all levels of staff within the company. Essential Duties include the following categories of responsibility: Executive Support Serves as the primary administrative partner to the President, managing day-to-day activities, communications, and workflow. Screens, prioritizes, and routes incoming calls, correspondence, and requests; exercises sound judgment in determining appropriate action. Manages complex calendars, including scheduling meetings, conference calls, off-site events, and executive engagements. Prepares executive-level documents, presentations, briefing materials, and reports for internal and external meetings. Coordinates and maintains confidential files, records, and executive documentation. Travel & Logistics Management Plans, organizes, and executes all domestic and international travel for the President (and senior leadership as needed), including detailed itineraries, agendas, and logistics. Coordinates transportation, accommodations, visas, and meeting arrangements with precision and foresight. Prepares comprehensive travel packets and ensures executives are fully briefed prior to departure. Meeting & Event Coordination Organizes and supports high-level meetings, including agenda development, materials preparation, attendee coordination, and follow-up actions. Attends meetings as needed to capture minutes, track deliverables, and ensure timely execution of next steps. Arranges in-house meeting logistics, including catering, technology setup, and hospitality needs. Communication & Stakeholder Management Acts as a liaison between the President, executive leadership and other internal departments, and external partners. Maintains strong, proactive communication channels to ensure alignment and timely information flow. Supports the drafting, editing, and distribution of executive communications. Operational & Administrative Excellence Detailed coordination with other senior level executive assistants in the region and global organization. Manages executive expense reporting, billing, and budget tracking with accuracy and timeliness. Supports special projects, strategic initiatives, and cross-functional efforts as assigned. Ensures compliance with the Group Code of Conduct, Group Compliance, and all relevant SOPs, including “KNASOP1705 Compliance Roles and Responsibilities.” Performs additional duties and responsibilities as required to support the President and senior leadership. Education & Experience Requirements High School Diploma required; Associate's or Bachelor's degree strongly preferred. Minimum of 8 years of experience supporting a C-suite executive or senior leader in a fast-paced corporate environment. Ability to maintain a high level of confidentiality at all times. Exceptional written and verbal communication skills, with the ability to draft professional correspondence and executive-level materials. Demonstrated ability to handle confidential and sensitive information with discretion. Highly organized, detail-oriented, and capable of prioritizing competing demands. Excellent telephone and oral communication skills Proven ability to manage multiple tasks simultaneously and meet tight deadlines. Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools. Professional presence, strong interpersonal skills, and the ability to build relationships across all levels of the organization. PERSONAL ATTRIBUTES The successful candidate will exhibit the following attributes: Trusted Executive Partner Earns trust through discretion, judgment, and consistency Anticipates needs and acts proactively Executive Presence & Professional Maturity Polished, confident, and credible with senior leaders and external stakeholders Communicates clearly, concisely, and with sound judgment Represents the President and the organization with professionalism at all times Takes full responsibility from start to finish Sound Judgment & Discretion Makes thoughtful decisions with imperfect information Handles confidential matters with absolute discretion Prioritizes effectively in fast-moving environments Organized, Not Bureaucratic Highly structured, detail-oriented, and reliable Builds systems that improve executive effectiveness Removes friction rather than adding unnecessary process Follows through without needing reminders Time, Priority & Stakeholder Savvy Protects the President's time and focus Navigates relationships and competing demands with emotional intelligence Communicates “no” diplomatically when needed Calm, Adaptable, and Resilient Maintains composure under pressure Adapts quickly as priorities change Brings a solutions-oriented mindset to every challenge Physical Demands: The physical demands described here represent those required to successfully perform the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform key responsibilities. Seated Work: Predominantly seated at a desk using a computer, often for extended periods throughout the workday. Keyboarding & Manual Input: Frequent use of hands for typing, mouse navigation, and handling documents or office tools. Visual & Auditory Requirements: Close vision for working on computers or reading technical documents; ability to hear and communicate clearly in person or via phone. Mobility Within Office: Occasional walking to attend meetings, interface with team members, or access office equipment like printers or routers. Lifting & Handling: Infrequent lifting of light office items-typically under 20 pounds-such as laptops, monitors, or supply boxes. Sensory & Communication: Regular use of vision to read digital content and fine print; consistent verbal and written communication using phones, video calls, and email. Environmental Factors: Typical indoor office setting with climate control, moderate noise levels, and standard lighting. We offer a comprehensive benefits package including 401k with company match, Medical, Dental, Vision, Identity Theft Protection, Critical Illness, Accident, Hospital Indemnity, Pregnancy and Parental Leave, Fitness Reimbursement, Educational Assistance, Life, AD&D, Short- and Long-Term Disability, and Life Assistance Program. **Kingspan is an Equal Opportunity Employer**

Working Title: ADMINISTRATIVE ASSISTANT II - 73004589 Pay Plan: Career Service 73004589 Salary: $34,760.04 - $52,205.04 / Annually Total Compensation Estimator Tool Florida Department of Revenue Child Support Program Administrative Assistant Daytona Beach This is an Internal Agency Advertisement. The Florida Department of Revenue's Child Support Program helps children get the financial support they need and deserve, promoting more stable childhoods and brighter futures. The Department invites you to apply to become an essential member of our team. We are committed to maintaining a diverse workforce and providing employment opportunities to veterans and individuals who have a disability. To learn more about the Department of Revenue's excellent array of benefits, including career training, tuition waivers, paid vacations, insurance, and retirement programs, visit our website. JOB SUMMARY: This Administrative Assistant II position performs administrative support and is an excellent fit for critical thinkers. If you enjoy working with managers and coordinating with several different teams, this may be the position for you. Your duties would include: * Preparing agendas, notes and materials for meetings, conferences and training * Providing administrative support * Compiling reports * Assist with personnel paperwork * Processing purchases and travel * Assisting the Budget Coordinator MINIMUM REQUIREMENTS: * Currently employed with the Florida Department of Revenue. * One year experience in higher level administrative work* * Experience purchasing and/or managing supply inventories * Experience with Microsoft Word and Excel SUBSTITUTIONS: * *Relevant education may substitute for the required experience SPECIAL NOTES: * This is an Internal Promotional Opportunity where applicants must currently be employed with the Florida Department of Revenue Child Support Program. * All communications throughout the hiring process will be sent to the email address you provide in your People First profile. Please ensure your email address is accurate and monitor the junk and/or spam folders for correspondence regarding the hiring process for this position. * All experience, including examples of implementation, must be documented in detail on the candidate profile/resume. * Standard workday of 8:00 am - 5:00 pm, Monday through Friday. * This position may require you to work outside your regular work schedule, should there be a business need to do so. SALARY: $34,760.04 - $52,205.04. BENEFITS: Benefits include, but are not limited to, health insurance, life insurance, tuition waivers, paid sick and personal leave, paid parental leave, 10 paid holidays annually, retirement savings, and vision and dental insurance. ADDITIONAL INFORMATION YOU NEED TO KNOW CONTACT INFORMATION: Andrea Roberts, **************, **********************************. SCREENING DISCLAIMER: Your responses to qualifying questions must be verifiable by skills and/or experiences you stated on your candidate profile and/or resume. CANDIDATE POOL: Future vacancies may be filled from this advertisement for a period of up to six months. CRIMINAL BACKGROUND CHECKS: You will be required to undergo a National Level-2 criminal background check which requires you to provide your fingerprints. REMINDER: Male candidates born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website at ******************* The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location:

Smartstyle Hair Salon With over 180 full-service Smartstyle Hair Salons inside Wal Marts in 11 states, Yellowhammer Salon Group (YSG) is the largest operator of this brand in the United States. In these salons you'll have: * instant clientele in the world's busiest marketplace * the potential to earn up to 60% commission (top stylists earn over $40/hr before tips!) * on-going technical training * support from engaged leadership so you are not alone! We chose to be inside Walmart stores, where you'll see an average of 5,000 customers per day, (which is 150,000 per month---1,800,000 per year!) walking by your front door! Other benefits of working with YSG * Flexible schedules * Career advancement opportunities * Monthly on-trend educational topics to keep up with the latest trends * Paid Vacation * Health and Dental Benefits * Unlimited $250 Referral bonuses * Employee product and service discounts * We hope you never need it, but we also offer confidential Workplace Chaplains for emotional and spiritual support! Make your next move your best move! Join YSG, where we'll welcome you with open arms Watch our short 2-minute video to share all the amazing things YSG has to offer Please note that the stylist position requires a current cosmetology or barber license. You are submitting your information for potential employment opportunities with an independent franchisee of Regis Corporation or one of its subsidiaries (collectively "Regis"). If hired, you will be a direct employee of the franchisee, not of Regis. Franchisees are independent business owners/operators who set their own wage and benefit programs which can vary from Regis or other franchisees. Only the franchisee is responsible for employment matters at the salon including hiring, firing, discipline, supervision, staffing, scheduling, wages and benefits. Regis will not receive a copy of your employment application and will have no involvement in any hiring or other employment decisions.

Responsible for the safety, engagement and the overall operations of the Academy/Child Center while upholding Life Time's Mission and Vision Statements. Delivers the highest level of customer service, management, and consistency to both Members and Team Members. Partners with the Kids Manager and Team Members to ensure the best experience is offered for our junior members while in the Academy/Child Center and kids programming/events. Job Duties and Responsibilities * Provides exceptional customer service and a safe, clean, and friendly environment for Members and Guests * Promotes and assists Kids Manager in preparing for events/programming along with marketing and driving participation numbers and revenue * Manages the Academy/Child Center payroll within budgetary guidelines while making recommendations as needed to the Kids Manager * Manages and supports the Kids team members by providing ongoing training, giving feedback, and coaching * Completes the casting, interviewing, hiring, and onboarding of kids team members * Completes inventory and assists in ordering and maintaining supplies, toys and equipment wihin the Academy/Child Center and for Events and Programming Position Requirements * High School Diploma or GED * 2 years of experience teaching or working in a children's program * 2 years of experience in day care setting as a lead teacher or two consecutive summers of camp experience with increased responsibility * 2 years of supervisory/management experience * Successfully complete and pass Kids On-Demand Certifications before 1st day of work * First Aid certification, Infant/Child and Adult CPR/AED certification required within the first 60 days of hire * Ability to frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds Preferred Requirements * Experience working with children * The ability to engage a group of children in an activity * Customer service and strong communication skills Life Time is a place for everyone. As an organization, we are committed to an inclusive, diverse and equitable workplace that respects and celebrates the unique contributions of each individual while ensuring we remain an equal opportunity employer that recruits, hires, trains and promotes based on merit and qualifications.

Driven by our respect for people and the planet, Village Farms is an organization that prides itself as a large-scale, Controlled Environment Agriculture-based, vertically integrated supplier for high-value, high-growth plant-based Consumer Packaged Goods (CPG) opportunities, with a strong foundation as a leading fresh produce supplier to grocery and large-format retailers throughout the US and Canada, and new high-growth opportunities in the cannabis and CBD categories in North America and selected markets internationally. Position Summary We are seeking a highly organized and efficient Administrative Assistant to support the Sr. Executive Assistant with the Corporate Executive Leadership Team (VP level and above) with administrative tasks including typing, filing, answering telephones, taking messages, making travel arrangements and other general office duties. Answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external and internal contacts at all levels of the organization. This is an IN-OFFICE position, located in Lake Mary, FL. Primary Functions * Completes a broad variety of administrative tasks in support of the Sr. Executive Assistant for the Corporate Executive Team (CEO, CFO, EVP & VPs) including managing an extremely active calendar of appointments (EVP & CFO only); completing/processing expense reports for CEO/CFO approval; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. * Provides "Gatekeeper" and "Gateway" role creating win-win situations for direct access to the C-Suite's time and office. * Prioritizes conflicting needs in support and tandem with Senior Executive Admin; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures. * Maintains office supplies, files and equipment in an orderly and professional manner for the C-Suite. * Appropriate business use of telephone and voicemail system to greet internal and external customers in a friendly and professional manner. Announces visitors and/or handles requests, as appropriate. Supportive Functions In addition to the performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the supervisor based upon the particular requirements of the company. * Assists the Senior Executive Admin and/or EA to COO with Board member needs, including travel arrangements, lodging, and meal planning as needed. * Handles advance distribution of materials before meetings in electronic/paper format; attend all required meetings and prepare/distribute meeting minutes. * Performs coordinator function with headquarters' facility needs/operations, i.e., scheduling vendors, contractors, repairs, maintenance, assist with HQ's onsite events, etc. as well as backup to the Reception Desk. * Opens incoming mail, dates, stamps and distributes accordingly. Sends outgoing mail, both inter-office and to external sources when acting as backup to Reception Desk. Other Duties Will be required to perform other duties as requested, directed or assigned. Regular attendance in conformance with the standards, which may be established by Village Farms International, Inc. from time to time, is essential to the successful performance of this position. * Under guidance of Sr. Executive Assistant, assists in coordinating the agenda of senior management team meetings and off-site meetings. * Assist with meeting coordination, create materials and presentations, research key topics, and provide ongoing support and follow up in project timelines. Specific Job Knowledge, Skill and Ability The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation. * Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with tremendous attention to detail, often utilizing calendar management tools. * Very strong interpersonal skills and the ability to build relationships with stakeholders, including senior management as well as Board of Directors. * Experienced level written and verbal communications skills. * Experienced level skills with the Microsoft Office Suite of applications, in particular Outlook, PowerPoint, and Teams, and other relevant software. * High proficiencies in appropriate technologies and hardware: Microsoft Office Suite, calendar management tools, as well as other relevant software (DocuSign). * Demonstrated proactive approaches to problem-solving with strong decision-making capability. * Emotional maturity. * A highly resourceful team-player, with the ability to be extremely effective independently. * Proven ability to handle confidential information with discretion, be adaptable to competing demands, and demonstrate the highest level of customer/client service and response. Qualification Standards Education * Minimum Bachelor's degree is preferred Experience * Minimum 3 - 5 years of previous experience supporting C-Level Executives. Licenses or Certificates * Notary, State of Florida. Safety Requirements Personal Protective Equipment (PPE) may be required when performing work duties that may have the potential of risk to your health or safety. The Company will provide the required PPE. Employees will be trained in the proper use and care of any assigned PPE. It is your responsibility to report defective, damaged or lost PPE, or equipment that does not fit properly to your Supervisor. * This position operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Benefits * Medical - both PPO and HSA options * Dental * Vision * Company-paid life insurance * 401(k) with company match * Paid time off * Additional life insurance and supplementary benefits available Notice Upon employment, all employees are required to fully comply with Village Farms International, Inc. rules and regulations for the safe and efficient operation of our facilities. Employees who violate Company rules and regulations will be subjected to disciplinary action, up to and including termination of employment. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. EOE/M/F/D/V

Part-Time, Non-Exempt Anticipated Hiring Range: $19.36 to $31.00 For assistance with application issues, reach out to Workbright's customer service at **************. DEFINITION: The purpose of this job/class within the organization is to provide administrative support within a specific department or division. This job/class works under close supervision according to set procedures. ESSENTIAL FUNCTIONS (Not all-inclusive): Assists and greets customers and visitors; handles inquiries in person and by telephone/computer; notarizes documents as needed. Provide routine clerical and administrative work including typing, data entry, computer operations, file maintenance, quoting prices, blocking event space, offering alternate dates to clients, checking availability, sales and other office tasks. Maintains a variety of records and logs; ensures proper filing and storage of documents. Researches, compiles and assembles a wide variety of information to be used by others; compares data and information as directed. Assists in the preparation and maintenance of department records; establishes new and specialized files according to prescribed methods. Additional Duties: Performs related work as assigned. Minimum Education and Experience Requirements: Requires High School graduation or GED equivalent supplemented by specialized courses/training equivalent to completion of one year of college in communications, customer service, administrative work or closely related field. Requires six months experience in administrative or clerical work, customer service, sales, closing and prospecting for new business or closely related experience. Special Certifications and Licenses: Requires designation as Notary Public within six months of hire. Use the resume tab to upload any and all required licenses, certificates, and degrees before the job posting closes. BENEFITS: Full City benefits include the Florida Retirement System, paid employee health/dental, accrued vacation, birthday day off, sick leave, and more. Veteran Preference in appointment will be given to those eligible. To be eligible for Veteran Preference, you must furnish a Department of Defense document, commonly known as form DD-214 (Member 4 Copy recommended) or military discharge papers or equivalent certification from the DVA, listing military status, dates of service and discharge type BEFORE CLOSING DATE OF THE JOB POSTING. Please redact the social security number and date of birth information from all documents submitted. In addition, the disabled veteran shall also furnish a document from the Department of Defense, the DVA, or the Department certifying that the veteran has a service-connected disability. If you require accommodation because of a disability to participate in the application/selection process, you must notify the Human Resources Department at ************ at least 48 hours (excluding weekends and holidays) before the meeting or activity. We are proud to be a Drug-free, Smoke-free, and Equal Opportunity Employer!

At BNY, our culture allows us to run our company better and enables employees' growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world's investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide. Recognized as a top destination for innovators, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance - and this is what #LifeAtBNY is all about. Join us and be part of something extraordinary. We're seeking a future team member for the role of Associate Fund Administration II- to join our Fund Administration team, this role is based in Lake Mary FL. In this role, you'll make an impact in the following ways: Perform a variety of fund administration activities for funds with more intricate portfolio assets and transactions, including expense allocation, budgeting, cash allocation, analysis of fund metrics, and compliance Calculate daily fund position and cash reconciliations for moderately complex funds and assist in resolving escalated discrepancies Report and analyze fund revenues, expenses, profitability, and other key metrics Work extensively with clients to communicate fund expense and performance information regarding moderately complex funds and respond to related inquiries Review fund data and monitor compliance with all regulatory, BNY Mellon, and client specifications Collaborate with internal and external auditors to provide requested information of greater complexity Compile and analyze fund performance data for inclusion in Board of Directors report materials Review fund expense budgeting conducted by support staff Provide guidance to less experienced team members as needed and contribute to the achievement of team objectives To be successful in this role, we're seeking the following: Bachelor's degree in accounting or the equivalent combination of education and experience 3-5 years of total work experience preferred Experience in accounting or fund administration preferred No direct people leadership responsibilities At BNY, our culture speaks for itself, check out the latest BNY news at: BNY Newsroom BNY LinkedIn Here's a few of our recent awards: America's Most Innovative Companies, Fortune, 2025 World's Most Admired Companies, Fortune 2025 “Most Just Companies”, Just Capital and CNBC, 2025 Our Benefits and Rewards: BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life's journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter. BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.

Job DescriptionSalary: $18 - $21/hour Administrative Assistant (Technical Assistant) Breedlove, Dennis & Associates, Inc. is a science-driven consulting firm providing strategic environmental solutions to clients across Florida and the Southeastern U.S. We are currently seeking an experienced Administrative Assistant to support our scientists and project teams with a range of administrative and project coordination tasks. This role combines administrative precision with technical support, contributing directly to environmental permitting, reporting, and project delivery. Responsibilities include drafting and/or editing proposals, permit applications, reports, and monitoring letters; managing project records and schedules; coordinating with internal teams; and supporting client communications. The ideal candidate is proactive, detail-oriented, and thrives in a dynamic, fast-paced environment. Daily collaboration with project managers, assistance with regulatory research, and oversight of multiple active projects is central to maintaining smooth and efficient operations. Key Responsibilities Draft and/or review proposals, permits, letters, and reports Coordinate with CADD department and manage graphics requests Maintain project schedules and assist with site meetings Monitor inboxes and support client communications Research regulatory issues and compile monitoring data Prepare and/or review billing summaries Support travel arrangements and meeting logistics Provide backup support to other administrative roles Qualifications Minimum 2 years of experience in an Administrative Assistant role Strong communication and organizational skills Familiarity with environmental consulting or scientific services preferred Bachelors degree in Business Administration or related field preferred Idyllic candidate will possess intermediate to advanced level of proficiency in the MS Office Suite Job Conditions Standard office conditions; some overtime required. Light lifting (up to 30 lbs) is required. A valid drivers license and clean driving record. Benefits Health & Dental Insurance Paid Time Off & Company Holidays 401(k) with Employer Match Company-Paid Short-Term Disability & Life Insurance Long-Term Disability Health Savings Account (Company contributes up to $2,000/year)

With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career! of Administrative Assistant in Port Orange, Florida. What you'll do: The Administrative Assistant helps to maintain property operations and to attract and serve guests and residents. Your job will include: * Greet guests in a professional and friendly manner. * Maintain open communications with all property and regional staff. * Work closely with management to develop an integral team that effectively represents the quality and professionalism of the company. * Process accounts payable within the automated accounting system. * Assist in processing procurement card reconciliations. * Organize and maintain files and order office supplies. * Research and implement company-sponsored activities. * Attend and participate in training programs and seminars as required. * Handle inquiries by telephone in order to back up property staff. * Run errands, including delivering various communications to guests or residents, as needed. * Perform other miscellaneous duties as assigned. Experience & skills you need: * High school diploma, or the equivalent experience. * 1+ year of office experience. * Strong communications and organizational skills. * Meticulous attention to detail. * Proficiency with computers, preferably Microsoft Word, Excel and/or automated accounting systems. * Willingness to work a flexible schedule, including weekends. We invite you to visit our web site at ********************************* for additional information regarding our exceptional resort communities. As an Equal Opportunity Employer, we welcome and thank all applicants.

Sentry Management is an industry leader in full-service community association management. Our purpose is to nurture communities we are all proud to call home by putting our communities first, enhancing property values by supporting the board's endeavors, and improving the lifestyles of residents. Our community managers and support personnel are best-in-class, and we've been recognized as a National Top Workplace by USA Today for our engaged, people-centric workplace culture and employee engagement. We are currently seeking a professional and reliable Part- time Administrative Assistant for our Division located in Longwood, FL (Home Office). The Office Administrator is responsible for providing administrative and community management support for all division community managers and the division as a whole. Duties may vary from accounting, customer service, general office work, and administration of internal office processes to attending board meetings and providing support to communities as needed. Part-Time 16 Hours per week Responsibilities Include: Assist and support division with general office duties Create, maintain, and enter information into databases, scan, copy and file documents Prepare and provide reports, meeting materials, work orders, and other documents Assist in account setups and onboarding Provide service and support to customers with inquiries, account information, and other requests Utilize computer systems to maintain accurate data and organized filing Applicants Must: Have previous Office or administrative experience Be professional, organized and self-motivated Be able to work independently with little supervision Possess strong written and verbal communication skills Have a proficiency with Microsoft Office and general computer skills Benefits and Compensation: Salary commensurate with experience and qualifications Training and Support provided Comprehensive benefits package Work-life balance

Job DescriptionBenefits: 401(k) Bonus based on performance Company parties Competitive salary Dental insurance Free uniforms Health insurance Opportunity for advancement Paid time off Profit sharing Vision insurance Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain a calendar Organize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriately Contribute to company reports Maintain an organized filing system Develop, update, and maintain relevant office procedures Qualifications High school diploma/GED required, Associates degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects

Job Function: Performs administrative level secretarial work, including administrative support to the Department. Key responsibility will be the information/membership desk of the new Resource and Recreation Center and assist in the daily operations of the facility. Responsible secretarial and record keeping requiring considerable judgment in the daily activities of the Parks & Recreation Department. Receive calls and give information to callers, screen and route calls to appropriate destinations in a professional and courteous manner. Assists with filing and monitoring of administrative files, publicize, market and brand special events and recreational programs related to the Resource and Recreation Center. Position employees in this classification function at a complex clerical capacity and create complex documents and reports, maintain filing systems, as well as provide general office management support. Responsible for assisting in the PO, P-card, and billing of the department. Performs other related duties as required or assigned. Career Path: Administrative Coordinator Essential Duties: The essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related marginal duties as required. Administrative assistance to the Director, departmental senior staff and staff of the Resource and Recreation Center. Manage daily operations of the information/membership desk of the Resource and Recreation Center. Assist lead staff in the overall operations of the Resource and Recreation Center facility. Assist in creating and implementing rules of the Resource and Recreation Center. Research, compose and type effective correspondence and memorandums, charts, reports and other departmental forms and materials independently or from general instructions. Establish and maintain filing system/records for the Department. Follow retention schedules according to the State Records Retention Standards. Answer incoming phone lines, screen and route telephone calls, handle calls when possible, provide information, and take complete and concise messages. Requisition materials and supplies and enter coded invoices for payment, maintain open purchase orders, prepare check requests and if necessary; budget transfers and amendments. Give out information according to department rules, regulations and policies. Assist with updating departmental Web Pages, City Calendar. Researching and reports for various Parks & Recreation related issues. Create presentations in power point as necessary. Creation and publishing of promotional material and digital content for the promotion of Parks & Recreation events and programs related to Resource and Recreation Center. Coordinates and schedules City Parks & Recreation Facilities, meetings, meeting rooms and required equipment for internal meetings and those with other departments, vendors, Departmental programs, and business community. Assists customers with facility rentals online, collecting payment as needed, making changes and cancelling reservations on a daily basis. Assists customers with registrations, transfers, etc. for activities and programs on a daily basis. Perform other related functions as required. Knowledge, Skills, and Abilities: Excellent knowledge of business English, punctuation, mathematics and spelling. Specific knowledge in how a City, County, or Government operates. Excellent verbal and written communication skills. Excellent customer service skills. Excellent team player. Exceptional knowledge of modern office practices and procedures. Exceptional ability to maintain files and records. Knowledge in budget processes. Knowledge of working with boards/committees and taking notes. Exceptional computer skills in Windows, Ms Office, Canvas, Adobe. Ability to maintain confidentiality. Ability to work some evenings/weekends/holidays and overtime work as required. Spanish language ability is a plus but not required. Bilingual candidates are encouraged to apply. Required Qualifications: High School graduation or GED required. One (1) year training or course work in business executive secretarial or related field preferred. Or equivalent of work experience. Must have at least one (1) year responsible secretarial experience in the public or private sector. A comparable amount of education and/or experience can be substituted for the minimum qualifications. Complete the required National Incident Management System (NIMS) training within 6 months of completion of probationary period. Must possess a valid Florida Driver's License. Essential Physical Skills: Ability to clearly communicate verbally. Acceptable eyesight (with or without corrections). Acceptable hearing (with or without hearing aid). Able to lift and /and or carry weight up to ten (10 lbs.) pounds. Walking or standing for periods of time. Able to exert up to ten pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Must be physically able to operate a variety of office machines and equipment including computer, copier, telephone, calculator, etc. Equipment: Computer system and components. Multi-line telephone Copier Fax machine Calculator Environmental Conditions: Works inside in an office environment. (Reasonable accommodations will be made in accordance with existing ADA requirements for otherwise qualified individuals with a disability.) Note: Job Descriptions are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position. This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. E-Verify Works for Everyone For more information on E-Verify, or if you believe that your employer has violated its E-Verify responsibilities, please contact DHS. The City of Mount Dora is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City of Mount Dora will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Mount Dora is a drug-free, smoke-free, EOE.

Full-time Description Who We Are MAY Management Services, Inc. is Northeast Florida's premier provider of homeowner, condominium, and commercial property management services, with over 34 years of professional association management expertise. *Come join our Palm Coast office for MAY Management - We'd love to have you!!* What You'll Do As an Administrative Assistant, you will play a vital role in ensuring smooth operations and excellent client service by: Handling incoming calls and directing communications appropriately. Supporting Community Managers by managing association records, communications, and project statuses. Preparing Board meeting packets, compliance letters, and work orders. Managing community websites and processing architectural review applications. Collaborating with Community Managers and Client Accountants to maintain high client satisfaction. Responding to homeowner inquiries professionally and promptly. Requirements What You'll Need Strong organizational and prioritization skills. Excellent written and verbal communication abilities. Ability to work independently and efficiently in a fast-paced environment. High sense of urgency and professionalism. Proficiency in MS Office and VMS applications. Education & Experience High School Diploma or GED required. Direct experience in the HOA world of property management is a very big plus!! Familiarity with association covenants, maintenance personnel, and vendor processes is preferred. What's In It for You Competitive pay and comprehensive benefits, including medical, dental, vision, and life insurance. Short-term and long-term disability coverage. Supplemental policies for critical illness, cancer protection, and more. Join MAY Management Services and be part of a dynamic team dedicated to delivering exceptional service! * Please note - this is a Full-time in office role!! *