Senior administrative assistant jobs in Lorain, OH

/Title: Executive Assistant Reports to: President provides high-level administrative support and assistance to the President and/or also requires a strong understanding of all relevant company operations and handles highly confidential information regularly, which will require the use of discretion and judgment in all interactions. The position also anticipates the needs of senior leaders and is capable of managing multiple tasks at a time. The position also provides general office and administrative support with a variety of clerical activities for other departments as needed to ensure efficient day-to-day operations. CORE & ESSENTIAL TASKS: Responsible for providing significant, high-level administrative support to the President and Executive team; including but not limited to preparing complex and confidential financial, statistical, narrative, and/or other reports, memos, letters, and correspondence. Proactively anticipate the executives needs and solve problems before they arise. Conduct research, gather data, and prepare summaries to support the executives decision-making process. Manage the Presidents and other Executive's complex calendars, including scheduling, prioritizing, and troubleshooting appointments, meetings, conferences, expense reports and travel. Manage or assist with various projects and cross-departmental initiatives, ensuring they stay on track and meet deadlines. Liaise between President and internal or external colleagues. Support President and other Management Team Members as needed. Support execution of conferences, events and meetings as needed. Manage phone calls, packages, visitors, conference rooms and other incoming items and requests that come through the front office. Responsible for ordering supplies for corporate office. Other duties as assigned. QUALIFICATIONS & SKILLS: Possession of at least a high school diploma or equivalent is required, and a post-secondary degree is mandatory. In lieu of a degree, a comparable combination of education, job specific certification(s), and experience (including military service) may be considered. Must be able to meet tight deadlines and be flexible in changing workflow and demands. Demonstrated aptitude for problem-solving; ability to determine solutions. Must be results-orientated and able to work both independently and within a team environment. Must work effectively with divergent types of people. Must possess excellent verbal and written communication skills. Proficiency in using Microsoft Office Suite applications, Google platforms and contact management software. Adherence to health and safety regulations (e.g. use of protective gear). Driving is a requirement for this position. Must have the ability to travel both domestically and internationally, so the ability to travel by plane, operate a motor vehicle and maintain a driver's license are required. Must have a vehicle in good working condition and ensure it meets all safety, insurance, and legal requirements. Overnight domestic and international travel required. PHYSICAL REQUIREMENTS: Ability to communicate orally in a clear, concise, and effective manner with the customers, account representatives, company representatives, management, staff, and the public in face-to- face, one-on-one and group settings. Ability to use a telephone for communication. Ability to maintain regular, predictable, and punctual attendance at the facility and other designated locations. Ability to establish and maintain effective working relationships with others. Use office equipment such as a personal computer, copier, and facsimile machines. Sit, walk, and/or stand for extended time periods. Hearing and vision required to be within normal ranges. Ability to accurately distinguish color variation. Carry, push, pull, reach, and lift up to 15 lbs. Read at, above, and below shoulder height. Occasionally stoop, kneel or crouch. Tolerate inclement weather, including heat and cold. Sufficient manual dexterity required to operate office equipment. Normal range of tolerance to household and other types of typical industrial/ construction chemicals and solvents. Must have the ability to travel by plane, operate a motor vehicle, maintain a valid state motor vehicle driver license, and maintain an acceptable motor vehicle driving record. Overnight domestic and international travel may be required. EQUAL OPPORTUNITY EMPLOYER: The Company is an equal opportunity employer. All applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, ancestry, military status, protected veteran status, marital status, gender identity or expression, transgender status, citizenship, sexual orientation, age, disability, or any other legally protected characteristic under applicable law. The Company is committed to providing reasonable accommodation to, among others, individuals with disabilities and disabled veterans. If you need an accommodation because of a disability to search and apply for a career opportunity with The Company, please send an e-mail to ***************** to let us know the nature of your accommodation request and your contact information.

We have been retained by Becker Pumps, located in Cuyahoga Falls, OH, as they are seeking an Executive Assistant to join their team. The Executive Assistant will provide administrative support to the executive leadership team, ensuring efficient operations, organized communication, and structured time management. Key Responsibilities Support the executive team with the completion of tasks related to the strategic plan for Becker Americas, including coordination with Becker Germany. Organize workplace employee engagement activities such as holiday celebrations and recognition events. Coordinate logistics and hospitality for customers and guests visiting Becker facilities, ensuring a smooth and positive experience. Maintain daily awareness of executive schedules and keep leaders on time and prepared. Assist with inbox management, draft routine email communication, prioritize incoming messages, organize email folders, and flag urgent or time-sensitive items. Screen and route incoming calls and inquiries in a professional and timely manner. Send follow-ups, reminders, confirmations, and other correspondence as directed. Prepare agendas, briefing materials, talking points, and meeting information. Ensure executives have all necessary documents, files, and information prior to meetings. Take clear meeting notes, track follow-up items, and distribute action summaries. Coordinate meeting logistics, including technology setup, video links, and room reservations. Utilize Becker ERP systems and Microsoft Business Central to prepare reports and presentations, ensuring accurate data analysis, clarity, and timely delivery to leadership and key stakeholders. Manage executive calendars, including scheduling meetings, interviews, and appointments. Arrange domestic and international travel, including flights, hotels, transportation, and registrations. Prepare detailed, accurate itineraries with confirmations, contacts, and essential information. Process expense reports, receipts, reimbursements. Support new hire onboarding activities, including initiating background checks, coordinating paperwork, scheduling first-day logistics, and ensuring all pre-employment requirements are completed accurately and on time. Assist with annual benefits open enrollment by preparing communications, tracking employee elections, coordinating with benefit carriers, and providing administrative support to ensure a smooth and timely process. Order and maintain office supplies, equipment, and related materials as needed. Qualifications 5+ years of administrative support experience; executive assistance experience preferred. Strong organizational, communication, and priority management skills required. Solid working knowledge of AI and other tools to drive efficiency in assigned responsibilities. Advanced proficiency with Microsoft Office tools (Outlook, Excel, Word, PowerPoint) and Adobe. Familiarity with CRM systems, such as Salesforce, preferred. Familiarity with AI preferred. Professionalism, confidentiality, and strong attention to detail. Ability to stay calm, adapt quickly, keep up with organizational growth, and follow through reliably.

Qualifications: • High school diploma or GED required • Minimum 10 years work experience required. Previous experience providing support to a senior executive preferred. • Must pass company Support and Administrative Selection System (SASS) test • Proficient in Microsoft Office applications (Outlook, Word, Excel and PowerPoint). SAP experience required. • Strong internet research skills required • Strong verbal and written communication skills required • Experience in SAP for corporate check processing, expense reporting, time reporting and Concur travel system is preferred • Excellent customer service skills • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail • Ability to independently prioritize workloads, meet deadlines and work in pressure situations • Demonstrate a questioning attitude to continue to learn, produce results, and strengthen existing relationships • Model active learning through continuing to develop breadth of knowledge, skills, and perspective • Must have the ability to lead by example • Must have the ability to deliver quality, accurate work within established deadlines • Exceptional teamwork skills • Ability to work in a fast-paced environment, yet maintain a continued focus on the details required to perform the essential functions of the job • Proven ability to handle a high degree of confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response • Ability to effectively build relationships and maintain positive interactions with all levels of employees • Ability to work independently on special assignments as directed by management • Ability to make recommendations for process improvements, as necessary

Avanciers is seeking a highly skilled Administrative Assistant for an exciting opportunity with one of our Fortune 500 clients, based in Cleveland, OH. Role: Administrative Assistant Overview: The Administrative Site Support Specialist provides essential administrative and operational support, helping maintain an organized office environment and ensuring smooth day-to-day operations. Key Responsibilities: • Serve as the on-site point of contact for facility support requests, issue investigation, and resolution. • Coordinate meeting and event logistics, including catering requests, room reservations, setup, and teardown. • Provide logistical and administrative support for onsite committees and employee engagement teams. • Create and distribute facility communications and signage, including digital postings, email announcements, and internal updates. • Assist with creating, preparing, and maintaining documents and resources to support team operations. • Maintain coffee stations and other shared resource areas, ensuring cleanliness, functionality, and a consistent supply of essentials. • Maintain conference rooms, cube spaces, copy stations and common areas to ensure a professional and functional work environment. • Oversee facility inventory and office supply management, ensuring items are stocked, organized, and replenished as needed. • Support visitor management processes, including badge issuance, Wi-Fi access, site tours, etc. • Handle incoming and outgoing mail and shipments, including postage, labels, and coordination with courier services. • Serve as the site point of contact for vendors and service providers to ensure high-quality service and timely support. • Provide backup coverage and assistance at the front desk as needed • Other administrative tasks and duties as assigned Qualifications: • 2-3 years of relevant experience or training in a professional office environment, supporting administrative or office operations. • High School Diploma required • Associate degree or equivalent preferred Skills and knowledge: • Effective written and verbal communication skills • Detail oriented with excellent organizational skills • Excellent interpersonal skills and have a “Customer Focus” attitude • Proficiency in Microsoft Office Tools i.e. Word, Excel, Power Point, Outlook, and Teams

Salary Grade Case Western Reserve University is committed to providing a transparent estimate of the salary range available for this position at the time of its posting. The salary range is between $60,906 and $77,047, depending on qualifications, experience, department budgets, and industry data. Employees receive more than just a paycheck. University employees enjoy a comprehensive benefits package that includes excellent healthcare, retirement plans, tuition assistance, paid time off, and a winter recess. Job Description POSITION OBJECTIVE The Executive Assistant to the Dean and Chief of Staff serves as a strategic operations leader within the Case Western Reserve University School of Medicine. Supporting the Dean in their dual role as Dean and Senior Vice President for Medical Affairs, this position manages complex priorities, oversees executive communications, and ensures alignment across academic, research, and administrative functions. With broad authority to assess needs, investigate options, and implement solutions, the executive assistant navigates confidential matters, institutional policies, and high-level engagements with internal and external stakeholders. This role demands discretion, sound judgment, and a deep understanding of university operations to advance the mission and effectiveness of the dean's office. ESSENTIAL FUNCTIONS * Oversee the operational integrity of the dean's office. Provide strategic oversight of the dean's schedule, ensuring optimal time allocation and responsiveness to high-priority requests. Exercise diplomacy and tact in managing sensitive engagements. Collaborate with the chief of staff to manage the office's operating budget. Monitor expenditures, analyze performance metrics, and forecast financial needs. Provide fiscal guidance and adapt to environmental shifts impacting operations. Design and implement support systems that enhance operational efficiency. Evaluate and adopt emerging technologies, including AI tools, to modernize office practices and improve service delivery. Ensure alignment to mission and strategic plans in all activities. (25%) * Provide high-level strategic support to the dean and chief of staff by conducting research, synthesizing information, and preparing executive-level briefings and presentations. Engage with internal departments and external entities to gather and evaluate data, ensuring accuracy, timeliness, and compliance with institutional and legal standards. (15%) * Direct the flow of official communications from the dean's office in collaboration with the School of Medicine Communications Director. Maintain expert-level understanding of university policies and procedures. Serve as a liaison to state and national organizations, managing communications and materials with precision and professionalism. Ensure strategic alignment, timely responses, and appropriate messaging across internal and external audiences. Monitor media and communications landscapes to anticipate needs and mitigate risks. (20%) * Lead the development and execution of administrative goals, policies, and procedures. Continuously monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; assess and monitor workload, administrative and support systems and internal reporting relationships; identify opportunities for improvement, direct the implementation of changes. Apply institutional knowledge and discretion to manage confidential matters and support strategic planning through data-driven reporting and analysis. Directly supervise the executive aide; define and assign individual tasks, maintain schedules and standards, conduct performance reviews and administer disciplinary actions. (10%) * Plan and execute meetings and events involving clinical and basic science chairs, as well as annual school events, ensuring alignment with institutional goals. Evaluate broad-ranging information to drive continuous improvement and uphold service excellence. (10%) * Lead and coordinate special projects aligned with the dean's strategic initiatives. Prepare materials, analyze data, and facilitate cross-functional collaboration to ensure successful execution. (10%) NONESSENTIAL FUNCITONS * Represent the Dean's Office on strategic committees and initiatives. Document proceedings, track action items, and ensure follow-through on institutional priorities. (5%) * Perform other duties as assigned. (%) CONTACTS Department: Regular contact with department staff to maintain workflow; address concerns/ problems; adjust work schedules/ procedures and to interpret established procedures. University: Frequent engagement with vice deans, department chairs, faculty, staff, and university leadership including the President's Office and Provost to exchange information, facilitate and promote joint action/ cooperation to achieve immediate operating results. External: Regular interaction with affiliated medical centers (University Hospitals, VA, Cleveland Clinic, MetroHealth), government officials, academic leaders, foundation representatives, and community stakeholders to coordinate actions and communications required to meet university/ school objectives. Students: Contact with undergraduate, graduate, and professional school students to exchange information. SUPERVISORY RESPONSIBILITIES Directly supervise one executive aide QUALIFICATIONS Experience: 7 to 10 years of progressively more responsible office management and executive assistant experience. Preference will be given to experience in an academic or medical center setting. Grants management experience a plus. Education: Bachelor's degree in a business, science or health related field. REQUIRED SKILLS * Ability to assess complex situations, identify key issues, evaluate alternatives, and make informed decisions aligned with institutional priorities. * Exceptional written and verbal communication skills, including the ability to craft and manage high-stakes correspondence, presentations, and messaging across various audiences. Ability to interact with colleagues, supervisors, and customers face to face. * Proven experience in managing multifaceted projects, coordinating cross-functional initiatives, and overseeing daily operations in a high-profile executive office. * Demonstrated ability to handle sensitive information with the utmost discretion, integrity and professionalism. * Strong understanding of university policies, academic governance, and regulatory requirements, with the ability to ensure compliance and guide others accordingly. * Skilled in building and maintaining relationships with internal leadership, faculty, staff, and external partners including healthcare institutions, government agencies, and community organizations. * Competence in budget development, financial analysis, and expense forecasting to support strategic planning and resource allocation. * Familiarity with modern office technologies, including scheduling platforms, data management systems, and emerging tools such as AI for operational efficiency. * Ability to plan, organize, and execute high-level meetings and events, ensuring alignment with institutional goals and stakeholder expectations. * Capacity to thrive in a dynamic environment, anticipate needs, and proactively address challenges with resourcefulness and resilience. * Demonstrated history of successful support, education, and advocacy for all students, aligned with the values, mission, and messaging of the university, while adhering to the staff policy on conflict of commitment and interest. * Ability to meet consistent attendance. WORKING CONDITIONS Identify the working conditions and physical demands which relate to the essential functions of the position, such as working indoors/outdoors, working with exposures to hazards, etc. Include special considerations for the position, such as occasional travel or necessary overtime. Hybrid Eligibility This position is eligible for hybrid work arrangement up to two remote days per week at the discretion of the department. New employees may begin a hybrid schedule upon approval from the supervisor, successful completion of an orientation period and signing the remote work checklist certification form. EEO Statement Case Western Reserve University is an equal opportunity employer. All applicants are protected under federal and state laws and university policy from discrimination based on race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, protected veteran status, disability, age and genetic information. Reasonable Accommodations Case Western Reserve University complies with the Americans with Disabilities Act regarding reasonable accommodations for applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the CWRU Office of Equity at ************ to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicants will be made on a case-by-case basis. .

Avery Dennison Corporation (NYSE: AVY) is a global materials science and digital identification solutions company. We are Making Possible products and solutions that help advance the industries we serve, providing branding and information solutions that optimize labor and supply chain efficiency, reduce waste, advance sustainability, circularity and transparency, and better connect brands and consumers. We design and develop labeling and functional materials, radio frequency identification (RFID) inlays and tags, software applications that connect the physical and digital, and offerings that enhance branded packaging and carry or display information that improves the customer experience. Serving industries worldwide - including home and personal care, apparel, general retail, e-commerce, logistics, food and grocery, pharmaceuticals and automotive - we employ approximately 35,000 employees in more than 50 countries. Our reported sales in 2024 were $8.8 billion. Learn more at ********************** At Avery Dennison, some of the great benefits we provide are: + Health & wellness benefits starting on day 1 of employment + Paid parental leave + 401K eligibility + Tuition reimbursement + Employee Assistance Program eligibility / Health Advocate + Paid vacation and paid holidays Job Description We are looking for an experienced, high-judgment executive assistant to serve as a confidential strategic partner for three critical Vice Presidents across our global organization: the VP of Performance Polymers, the VP of Tax and the VP of Internal Audit. This role requires exceptional discretion, proactive leadership, and the ability to manage complex, global business operations with limited direction. If you thrive in a fast-paced environment where your organizational skills directly translate into organizational success, this is your opportunity to shine. Key Responsibilities We are looking for someone to drive, own, and execute the following critical business functions: + Executive Time & Focus Management: Proactively manage and strategically prioritize complex, global calendars and conflicting executive schedules. Ensure executives are focused on high-priority objectives by serving as a gatekeeper and anticipating future needs. + Global Project & Travel Coordination: Own the end-to-end logistical planning for critical internal and external meetings, conferences, and complex global travel. This includes detailed itinerary planning, booking, and managing all related logistics and support across all departments. + Financial & Operational Oversight: Manage, track, and reconcile executive expenses and corporate credit cards with precision and confidentiality. Oversee and streamline critical business processes such as purchasing and purchase orders. + High-Stakes Business Support: + VP Performance Polymers: Provide confidential support related to M&A activities, product trials, and high-profile industry conferences. + VP Internal Audit: Coordinate the publication and distribution of critical corporate reports (including quarterly reports) and manage sensitive customer survey processes. + Cross-Functional Communication & Liaison: Act as the primary communication bridge between the VPs and the broader organization. Answer complex questions and furnish necessary information to key stakeholders + This role will work a hybrid schedule, working 3 days/week from our Corporate HQ building in Mentor, OH. #LI-Hybrid Qualifications + A minimum of 10+ years' of dedicated administrative experience, including at least 5 years supporting C-level or Senior Executive Leadership. + High School Diploma or equivalent. Bachelor's degree or related higher education preferred. + Proven experience operating within a large, international corporation, adept at coordinating global travel and meetings across multiple time zones. + Expert command of Google Workspace (e.g., Gmail, Docs, Sheets, Slides) and Microsoft Office Suite (Word, Excel, PowerPoint). Must be agile and proactive in mastering new and emerging technologies to enhance efficiency. + Demonstrated ability to exercise thorough knowledge of executive accountabilities and operating methods to anticipate needs. + Expert-level written and oral communication skills. + Exceptional time-management and project management skills and organizational skills. + Strong analytical skills and rigorous attention to detail. Additional Information The salary range for this position is $80,000 - $105,000 / year. The hiring base salary range above represents what Avery Dennison reasonably expects to pay for this position as of the date of this posting. Actual salaries will vary within the range, and in some circumstances may be above or below the range, based on various factors including but not limited to a candidate's relevant skills, experience, education and training, and location, as well as the job scope and complexity, responsibilities, and regular and/or necessary travel required for the position, which may change depending on the candidate pool. Avery Dennison reserves the right to modify this information at any time, subject to applicable law. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status, or other protected status. EEOE/M/F/Vet/Disabled. All your information will be kept confidential according to EEO guidelines. Reasonable Accommodations Notice If you require accommodations to view or apply for a job, alternative methods are available to submit an application. Please contact ************** or ********************************** to discuss reasonable accommodations. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or other protected status. EEOE/M/F/Vet/Disabled

The Executive Assistant to the CEO provides high-level administrative, project, and logistical support to ensure the CEO's time, priorities, and organizational commitments are managed effectively. This role requires exceptional judgment, professionalism, and communication skills, as well as the ability to anticipate needs, coordinate complex details, and serve as a key liaison to internal staff, external partners, and industry organizations. The Executive Assistant manages the CEO's schedule, travel, correspondence, projects, events, and records while representing the CEO and Valmark with the utmost discretion and accuracy. Essential Functions and Responsibilities 1. Executive Schedule & Communication Management Manage the CEO's Outlook calendar, scheduling calls, meetings, events, and travel for optimal efficiency. Exercise independent judgment to prioritize demands on the CEO's time. Redirect inquiries and requests to appropriate departments as needed. Confirm appointments and prepare materials in advance. Edit and draft correspondence, proofread documents, and assist with articles, white papers, and departmental materials. 2. Travel, Event, & Meeting Coordination Coordinate all aspects of the CEO's travel, including flights, accommodations, and transportation. Manage logistics and catering for CEO-directed events and meetings (Valmark Board, Vistage, staff, local groups). Support conference participation by ensuring materials are submitted on time, registrations completed, and presentations prepared with the Graphics team. 3. Relationship, Board, & Committee Support Coordinate communications and logistics for industry committees chaired by the CEO. Support the CEO's involvement with university, foundation, and charitable boards. Initiate preparation for Member Advisory Board and Carrier Partnership calls, including scheduling, invitations, agendas, and surveys. Serve as liaison to staff, member firms, carrier partners, and the field on behalf of the CEO. 4. Project, Gift, & Special Assignment Management Manage special projects for the CEO, working with manufacturers, vendors, and designers. Coordinate ordering and distribution of gifts and recognition items for members, partners, and staff (holidays, life events, anniversaries, birthdays, designations). Prepare recipient lists, select items with the CEO, order gifts and packaging materials, and oversee mailing and cost management. 5. Financial Administration & Record Management Review and submit invoices for payment on behalf of the CEO. Complete expense reports and manage credit card statement submissions for both the CEO and EA. Use judgment in purchasing items needed for CEO-driven requests or projects. Maintain files for the CEO's insurance policies and trusts and scan documents into VMPC. Manage continuing education requirements for the CEO's designations and licenses, and maintain industry memberships. 6. Professional Representation & Internal Support Represent the CEO with professionalism and discretion in all interactions. Support communication flow between the CEO and internal staff. Maintain confidentiality and ensure timely, accurate information sharing on behalf of executive leadership. Core Competencies Exceptional written, verbal, and interpersonal communication skills Strong proofreading, editing, and attention to detail Proven ability to prioritize, organize, and manage multiple deadlines Exercises sound judgment, discretion, and professionalism Ability to anticipate needs and address issues proactively Flexible, adaptable, and effective in a changing environment Advanced proficiency in Microsoft Office; CRM experience helpful Supervisory Responsibility Not responsible for supervising employees but should exhibit leadership for other administrative staff. Required Education and Experience Associate degree At least five years of experience in a professional office setting supporting senior management Preferred Education and Experience Bachelor's degree Five to ten years' experience in a professional office setting supporting senior management Physical Demands This is a largely sedentary role; however, may occasionally lift up to 25 pounds for products, books or reprints received and stored. Position Type and Expected Hours of Work Days and typical hours of work are Monday through Friday, 8:30 a.m. to 5 p.m. A 40-hour work week is required for full-time status. Any flexibility in hours is subject to discussion. Up to 2 day WFH per week, per policy. Salary Range : $65,000-70,000 Actual salary at the time of hire may vary and may be above or below the range based on various factors, including, but not limited to, the candidate's relevant qualifications, skills, and experience. Valmark reserves the right to modify, interpret, or apply this in any way the Company desires. This in no way implies this is an all-inclusive list of responsibilities to be performed by the Employee in this position. This job description is not an employment contract, implied or otherwise. The employment relationship remains “at-will”.

Job Description The Executive Administrative Assistant is responsible for providing multi-faceted administrative support and assistance to ensure effective use of an executive's time and productive interactions with staff and the public. Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people. ensure effective use of an executive's time. Develops positive and strategic relationships at all levels of the organization. Uses discretion, judgment, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality. KEY RESPONSIBILITES AND DUTIES of EA (55%) Must be proactive in learning the business, be aware of events critical to the business, be able to represent and carry out the mission and values of Austin Powder as a liaison to the executive team. Supporting several executives. Assists with management of schedules, calendar and appointments. Assist in meeting preparations, take notes and follow up on action items from key meetings Make travel and hotel arrangements, order meals, make dinner reservations, purchase event tickets, coordinate transportation needs etc., visiting employees, vendors, customers or others. Oversee registration, housing, travel and preparation for industry conventions. Maintain travel itineraries and manage expense reimbursement process to ensure accurate and timely submission. Partner with Finance and IT leads on strategic initiatives Documenting and tracking larger and most critical enterprise contracts and associated cost Act as project manager for efforts like Delegation of Authority and enterprise policy documentation Produces accurate, well crafted, and timely documents, correspondence and presentations, often under time constraints. Become a notary for the company Conduct research and information gathering on behalf of the executive and prepares presentations and internal communications Maintains files and contact information, in physical and electronic form, in organized manner for ease of access when required. Answers and screens phone calls. Has email access. Monitors and removes unnecessary, unsolicited emails; responds to emails as directed, keeps track of follow-up email items. Responsible for event planning and corporate meetings held in town or other locations. Greets and assists visiting colleagues, vendors or customers, as necessary and appropriate. Orders supplies, renews subscriptions, memberships, travel clubs, event tickets, etc. The above is intended to describe the general content of and the requirements for the performance of this position. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements. Office Operations MGMT & Administration (30%) Oversee day-to-day office operations to ensure a smooth, efficient, and professional work environment. Maintain office policies, procedures, and standard operating workflows. Manage and maintain mail distribution Manage office supplies, inventory, equipment, and vendor relationships (cleaning, security, IT support, facilities). Ensure meeting rooms, common spaces, and office is function properly per corporate standards. Serve as the primary point of contact for building management regarding maintenance, security, and access. Financial & Vendor Management (15%) Prepare and manage office vendors, including supplies, subscriptions, and facilities expenses. Review and approve vendor invoices, track expenses, renewals, and contracts. Negotiate with suppliers to optimize cost efficiency and service levels. Education and Experience 5+ years supporting senior executives (finance/tech/startup experience a plus) 3 - 7 years of office administration or office management experience in a corporate or professional services environment. Strong communication and organizational skills Proficiency in Microsoft Office and collaboration tools (Teams, SharePoint, Zoom, AI) High level of professionalism and discretion A self-starter who thrives in dynamic environments Expertise with Microsoft Office Outlook calendar management Strong proficiency and ability to demonstrate a high level of functioning in all other Microsoft Office products (Excel, Power Point, Word, etc.) Skills, Knowledge, and Abilities Effective Communication A relationship builder High level of organization, time management, and attention to detail Interactions with employees, customers, guests must be professional, friendly and positive. Budget management and vendor negotiation skills Very high standard of communication skills both written and oral for the presentation of facts and ideas. Written communications must be clear, concise, easy to read and comprehend. Presents information both clearly and concisely and regularly confirms correct interpretation of information. Organization of Work A professional that is innovative, embraces technology and challenges status quo Comfortable with ambiguity and change Demonstrates the ability to manage several projects simultaneously. Organizes multiple schedules, events and meetings efficiently. Implements the key principles of time management, priority management and personal organization. Continually seek ways to improve performance via development of professional skills and personal growth. Anticipates Needs Proactively focus on supporting executives by developing an understanding of business priorities and anticipate needs to plan ahead. Takes initiative to complete important tasks without being asked. Manage unplanned events and changes in schedules. Overtime may be required without advanced notice. A structured thinker A proactive problem-solver Reporting Relationships Report to CPO (Chief People Officer) Confidentiality Absolute discretion in the release of information, either business or personal. Uses discretion, judgment, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality. Work Environment and Physical Demands Include Travel 5% Physical demands include sitting for extended periods of time while frequently typing, viewing computer screens and use of mouse/keyboard. Operation of office equipment to include but not limited to telephones, printers, copiers, and scanners. Repetitive motion of data entry, hand, finger wrist motion and dexterity. May include filing and handling paperwork may involve repetitive reaching, grasping, or bending. Light lifting and carrying of office supplies, files, or boxes (generally under 25 lbs.) May need to set up for meetings (moving chairs, refreshments, etc.). Will require walking and standing during the office hours, during events, meeting setup etc. Good vision for reading and screen use. Clear verbal communication and active listening, often over the phone or video calls. All other duties and responsibilities that's not included Location Beachwood, OH Office hours are Monday through Friday, 8am - 5pm. Currently, operating under a hybrid schedule with in-office days M-T-W-T and remote on Friday. The hybrid schedule is subject to change at any time and is not guaranteed based on the needs of the executive. AUSTIN POWDER's Mission To improve the world we live in through the safe and responsible use of explosives. AUSTIN POWDER's Vision We will be the global leader of explosive products, services and technologies as defined by our Customers, our Family and our Communities. AUSTIN POWDER's Values Safety is our 1st priority; WE are customer focused; we leverage the Power of the Family; We treat everyone with respect. This is an exciting opportunity for a proven leader to celebrate the company's rich history beginning in 1833. This is a unique opportunity to drive future success through continued transformation of key manufacturing processes and lead the sites to best in class performance levels and culture. Austin Powder is an Equal Opportunity and Affirmative Action Employer and is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law. Austin Powder also participates in E-Verify. Job Posted by ApplicantPro

Full-time Description The Executive Assistant provides high-level administrative and organizational support to the Senior Pastor and Senior Executive Director of Christ Community Chapel (CCC). This role manages complex schedules, communications, and projects with excellence, discretion, and initiative. The ideal candidate has prior experience as an executive assistant in a fast-paced environment and thrives in serving and anticipating the needs of senior leaders within a mission-driven organization. This is a full-time position and reports to the Senior Pastor and Senior Executive Director. Job Responsibilities: Provide professional administrative support to the Senior Pastor and Senior Executive Director, including scheduling, correspondence, and project coordination. Serve as a key liaison between the Senior Pastor/Senior Executive Director and other staff, ministry leaders, and external guests, including CCC members. Manage calendars, coordinate meetings, prepare agendas, and ensure timely follow-up on action items. Handle sensitive and confidential information with discretion and professionalism. Conduct research, draft communications, and prepare materials or presentations as needed. Lead or represent the Senior Pastor/Senior Executive Director in meetings as requested. Process, track, and reconcile expense reports for both executives. Support planning and execution of executive-led initiatives, ministry priorities, and special projects. Participate fully as a member of CCC staff, including attending all-staff gatherings and contributing to the overall mission of the church. Greet and interact with members, guests, and external partners in a manner that reflects CCC's warmth and professionalism. Perform other duties as assigned. Requirements You have a dynamic and growing relationship with Jesus Christ. Minimum of 2 years of experience providing executive-level administrative support in a fast-paced environment (nonprofit or ministry experience preferred). Demonstrated ability to anticipate needs, prioritize tasks, and execute with excellence and attention to detail. Proven ability to manage sensitive information with a high level of confidentiality and integrity. Strong communication, writing, and interpersonal skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Highly organized, proactive, and flexible; able to balance multiple priorities and deadlines. A learner's mindset, eager to grow and contribute across a wide range of ministry and organizational areas. A relational and team-oriented spirit with a servant-hearted attitude. Committed to the mission and vision of Christ Community Chapel.

Title: Executive Assistant, Marketing Company: Malco Products, Inc. is a family-owned specialty chemical manufacturer with production facilities in Barberton, Akron, and Alliance, Ohio. Malco manufactures lines of proprietary automotive products and household cleaning products as well as performs contract manufacturing services. Malco relies on its core values to succeed - innovation, industry-leading quality, serving as “our customers' best partner,” and creating a team-oriented, family atmosphere for our employees. Applying these values will deliver solid financial performance. Reports to: Director of Marketing Summary: This role is instrumental in supporting the Marketing Director and team members in executing marketing projects, Malco's strategy, and organizing resource requests. Success requires exceptional organizational skills and a proactive mindset. The person in this role will need to anticipate needs, stay ahead of deadlines, and keep multiple projects moving seamlessly. Thriving in a fast-paced environment, they will ensure that details don't get overlooked and that the marketing team's efforts are executed with precision and efficiency. Responsibilities: These responsibilities are intended to provide an overview of the Executive Assistant, Marketing role. This list is not inclusive - other duties may be assigned to support the growth of the business. Support the Director of Marketing by managing calendar, expense reports, priorities, requests, and communications, ensuring they can focus on the most strategic initiatives. Act as a gatekeeper to the Director of Marketing, ensuring priorities, requests, and communications are managed effectively. Oversee multiple marketing calendars, updating documents and tracking project progress on a daily basis, Manage the marketing budget, including requests, tracking, and approvals on behalf of the Director of Marketing. Support event planning and execution, including logistics, communication, and development of collateral. Participate in marketing brainstorms, team meetings, project development, and tracking to keep initiatives on schedule and aligned with strategy. Manage and assist in processing influencer payments in a timely manner. Requirement / Experience: Education: Bachelor's degree in Marketing, Communications, Business, or a related field, or equivalent work experience. Experience: 1 to 3 years of experience in marketing, communications, or a related role. Communication Skills: Strong written and verbal communication skills; ability to communicate well across multiple departments, while staying organized, and on top of project details and project timelines. Organization & Project Management: Excellent organizational skills with the ability to manage multiple projects, deadlines, and priorities. Technical Skills: Proficiency with Microsoft Office (Word, PowerPoint, Excel), Google Work platform, and familiarity with design or marketing software (e.g., Klaviyo, Asana, Constant Contact, Canva) is a plus. Digital Marketing Knowledge: Basic understanding of social media platforms, email marketing, SEO/SEM, and web analytics. Collaboration: Ability to work effectively in a team environment and build cross-departmental relationships. Attention to Detail: Strong accuracy and quality control in all work, specifically in product details, deadlines, and marketing team communication. Problem-Solving: Resourceful, adaptable, and able to troubleshoot issues independently. Social media: Well-versed in social media marketing with the ability to navigate various channels confidently and provide support as needed. AI Knowledge: Comfortable exploring and leveraging AI platforms for marketing and operational tasks as needed.

Job Responsibilities Under general direction * Serves as point of contact between DFA administration, clients, public and private agencies, government officials, staff, and the general public. * Schedules appointments including * Meetings * Conferences * Special events * Responsible for normal, daily DFA functions including maintaining office supply inventories, ensuring space is organized, answering phone calls, and greeting guests * Screen and direct inquiries via email or phone calls. * Distributes mail and prepares packages. * Organize and prepare for meetings (excluding board meetings), including gathering documents, attending to logistics, and meal coordination. * Organize the office layout and ensure appropriate stationery and equipment are available and in working order. * Address staff requests regarding office administration needs. * Coordinate with service providers for all office equipment. * Make travel and accommodation arrangements for DFA management staff. * Provides assistance across multiple accounts payable/accounts receivable processes * Assist in the onboarding process for new hires * Interact with property managers for cleaning, security, and facility maintenance * Prepares reports, presentations, documents, and correspondence with accuracy and professionalism. * Maintains organized and comprehensive contact lists. * In coordination with supervisor, research and/or monitor programs, projects, and inquiries. * Organize and maintain paper and electronic filing systems. * Updates manuals and documents. * Provides messenger services as needed. * Assists other employees, clients, community, and governmental agencies as directed. * Attends meetings, conferences, workshops, seminars, and training to remain current and knowledgeable on agency, provider, and program rules, policies, regulations, procedures, and to receive information on available resources. * Presents self in a professional, ethical, and culturally sensitive manner to coworkers, partners, and the public. * Demonstrates regular and predictable attendance. * Performs other duties as assigned. Qualifications or Equivalent Combinations for Training and/or Experience * Completion of two (2) years post-secondary education in business, secretarial sciences, or related discipline * Two (2) years' experience performing responsible administrative and clerical duties or * Equivalent combination of training, education, and experience that provide required knowledge and abilities to perform the duties of the position Knowledge, Skills, and Abilities * Knowledge of business and public administration * Government process and structure * Administrative and office practices and procedures * Excellent MS Office Knowledge * Familiarity with standard office equipment/technology * Rules of English grammar and composition, communicate effectively in written and spoken English * Ability to analyze and interpret data * Discretion and confidentiality * Outstanding organizational and time management skills. * Prioritize multiple tasks and determine specific actions. * Proficiency in mathematics, organizational budgets, and invoicing. * Handle routine and sensitive inquiries from government officials and general public * Maintain effective working relationships. * Perform assigned duties with minimal supervision. * Demonstrate regular and predictable attendance. Other Requirements * Possession of a valid driver's license or state ID * Must maintain all required licenses, training, and certification Working Conditions * Job is physically comfortable, requires sitting, walking, standing, bending, keying, talking, hearing, seeing, and repetitive motions * Work is performed in an office setting and employee will be exposed to normal hazards associated with an office environment * Employee may be required to travel and access various assigned work sites, other offices, and agencies * Must regularly lift up to 10 pounds and occasionally lift and/or move up to 25 pounds Work schedule - Monday - Friday 8:30 - 5 Work Location: 1 Cascade Plaza, Suite 1700, Akron, OH 44308 - No hybrid work schedule available for this position. Pre-employment testing requirements: Pre-employment drug and alcohol testing Position : 925916001 Code : 20259200-8 Type : INTERNAL & EXTERNAL Group : DFA UNCLAS Posting Start : 12/03/2025 Posting End : 02/02/2026 HOURLY RATE RANGE: $15.39-$25.44

Full-Time, 40 hours/week Monday - Friday 8 a.m. - 5:00 p.m. Onsite Reports directly to the Operations Manager for Administration and required to support a Chief (level). Provides administrative and confidential secretarial support to members of the Executive Leadership Team in the performance of their duties. The position includes effectively managing heavy calendars, anticipating the needs of the Executive in advance, and prioritizing workflow in key business priorities and strategies on an on-going basis. Responsibilities: 1. Creates and monitors required paperwork for vendor and physician contracts throughout the routing process and secures all approvals/signatures. 2. Identifies and submits Community Benefit activity for Executives. 3. Prepares and/or edits correspondence, compiles and monitors administrative and financial reports, conducts research, and provides support for special projects on an as needed basis. 4. Serves as a liaison between the Executive and their direct reports and members of the Administrative and Medical Staffs. 5. Coordinates, attends, and serves as recording secretary for meetings as needed. 6. Shares in providing back-up support to the Administrative Staff as needs and staffing dictate, and performs other miscellaneous duties as requested. 7. Attends in-service, educational programs, and other required meetings as directed. 8. Acts as a customer service representative for CHMCA by promoting the “Spirit of Service” attitude, exhibiting the attitudes and behaviors that comprise the House Rules regarding professionalism, teamwork, courtesy and communication. 9. Other duties as required. Other information: Technical Expertise 1. Must be proficient in the English language for both grammar and composition purposes and spelling in order to communicate effectively, to prepare reports, record minutes of meetings, and to compose routine correspondence and other directives. 2. Experience working with all levels within an organization is preferred. 3. Familiarity with medical and legal terminology helpful but not mandatory. 4. Ability to work with and adapt to various personalities and all levels of personnel within the Hospital. 5. Proficient secretarial and analytical skills to include: typing, filing, dictation, proofreading and editing correspondence, duplication equipment, and hospital-standard computer software programs, including the use of spreadsheets, power point presentations, and electronic mail. 6. Must project a highly professional image to contacts both in person and on the phone. 7. Must have exceptional organizational skills including the ability to prioritize work. 8. Must show initiative, the ability to learn new software applications as applicable and be able to work without supervision. 9. Superior verbal skills are necessary to communicate with Hospital personnel and personnel of outside agencies as well as citizens of the community. 10. Numerical and analytical ability is necessary to prepare statistical reports and other reports that require calculations and compilation of data. Ability to comprehend and use data to support initiatives. 11. Position requires considerable use of discretion, tact, diplomacy and judgment 12. Must have the ability to maintain security of corporate activities and confidential personnel action. 13. Possesses excellent time management skills with the ability to be flexible and multitask. 14. Understands the initiatives and priorities of the Hospital and the Executives and proactively provides information, materials and support. Education and Experience 1. Education: High School or equivalent required; bachelor's degree preferred. 2. Certification: Notary Public license helpful, but not mandatory. 3. Years of experience: minimum of 3 required, additional preferred 4. Years of experience supervising: N/A Full Time FTE: 1.000000 Status: Onsite

Department: Career Services Reports To: Student Success Specialist Recruitment Type: External/Internal Employment Type: Student Non-Union Work Schedule: To be determined by supervisor Job Description: SUMMARY Provides basic clerical support, performs various office tasks, and provides general customer service within the assigned department or external organization. ESSENTIAL FUNCTIONS * Assists with departmental assignments as directed * Provides support on departmental projects as needed * Assists the department in the delivery of excellent customer service * May assist in the completion of departmental tracking and reporting * Effectively interacts with colleagues, clients, and leadership * Performs other duties as assigned * May develop and apply Career Readiness Competencies including: critical thinking and problem solving, oral and written communication, teamwork collaboration, digital technology, leadership, professionalism work ethic, career management, global intercultural fluency EDUCATION AND EXPERIENCE/TRAINING * Must be currently enrolled in Tri-C * Declared major on record * Cumulative GPA of 2.00 or higher * May require a specific major in relevant field and/or relevant completed coursework * Must be 18 years or older * Must complete a Summer Internship Application, and Confidentiality and Nondisclosure Statement * Must successfully complete a pre-employment background check and/or drug testing * Must be enrolled during Summer Semester, and must have plans to register for classes in Fall Semester at Tri-C KNOWLEDGE, SKILLS and ABILITIES * Possesses basic knowledge of customer service concepts and practices * Possesses commitment to providing excellent customer service * Possesses organizational and time-management skills * Possesses sound written, verbal and interpersonal communication skills * Possesses sensitivity to appropriately respond to the needs of a diverse population * Works accurately with great attention to detail PHYSICAL DEMANDS/WORKING CONDITIONS (The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.) * Typically, the employee may sit comfortably to perform the duties of the job and will perform repetitive motions with hands/fingers using a computer mouse and keyboard to type. However, there may be some walking; standing; bending; carrying of light items such as papers, files, pamphlets, books, etc.; * Work may also require walking and standing in conjunction with travel to and attendance at meetings and conferences away from the worksite Special Note: Special Instructions to Applicants: During the application process, you may be required to attach a cover letter and/or resume. It is recommended that you have these documents ready to be attached electronically to the online application. This system accepts only MS Word or PDF attachments. Any employment with the College is contingent upon satisfactory completion of a background check and drug screen. Affirmative Action Statement: Cuyahoga Community College is committed to attaining excellence through the recruitment and retention of a qualified and diverse workforce. Cuyahoga Community College is an equal employment/educational opportunity institution.

Job Description The Air Force One (AFO) Administrative Assistant ensures continuity in all critical internal and client touch points between clients, technicians and AFO. This position is focused on the accuracy and timeliness of internal processes, client deliverables and the backup for scheduling technicians. This position will support our regional offices in Valley View, OH & Norton, OH. COMPENSATION: $18.00 - 19.00 / hour QUALIFICATIONS: · High School Diploma or equivalent · Customer Service experience required. · HVAC experience preferred but not required. ESSENTIAL DUTIES & RESPONSIBILITIES: Answer incoming calls in a professional manner and provide information to the callers. Take messages and transfer calls to appropriate individuals. Enter Service calls into our SamPro Database Maintain client information Relay information to service coordinator for dispatch and communicate with technicians. Operate office equipment: Phones, copiers, fax machine Greet visitors or callers and handle their inquiries or direct them to the appropriate people according to their needs. Maintain scheduling and Outlook calendars. Complete forms in accordance with company procedures. Monitors and reviews service calls and PM activity (daily, weekly, monthly). Activity Follow thru Proposal recommendations Recommended repairs Escalations Issues Purchase orders. Coordinates all EFM tools (electronic facility management) SAMPro Client web-based systems (tracking, updates, submissions etc.) · Maintain equipment and material lists in SamPro Database. · Organizing technician paperwork · Prepare weekly reports for production meetings. · Receive vendor invoices to be processed for payment. · Receives shipments/deliveries. · Monitors parts for repairs. · Maintain TV images and announcements for individual regions. · Other duties as assigned. REQUIRED POSITION KNOWLEDGE, SKILLS AND ABILITIES: · Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures and terminology. · Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources. · Economics and Accounting - Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data. · Oral Comprehension - The ability to listen to and understand information and ideas presented through spoken words and sentences. · Written Expression - The ability to communicate information and ideas in writing so others will understand. · Written Comprehension - The ability to read and understand information and ideas presented in writing. · Complex Problem Solving - Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions. · Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. DESIRED COMPUTER/SOFTWARE KNOWLEDGE: · Microsoft Word (Beginner) · Microsoft Excel (Beginner) · Microsoft Outlook (Advanced) · Microsoft Access (Beginner) · Accounting Software (SamPro, QuickBooks, Peachtree, Great Plains-preferred but not required. · Customer Relationship Management (CRM) software PHYSICAL ACTIVITIES AND ENVIRONMENT: The following physical activities described are representation of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations. While performing the functions of this job, the associate is continuously required to talk or hear; frequently required to sit; and occasionally required to stand, walk, use hands to type, handle or feel, reach with hands or arms. The associate will also be required to drive on a frequent basis. The associate must occasionally lift and/or move up to 25 pounds. The noise level in the work environment is usually moderate. THE AFO ASSOCIATE: Without exception, every associate at Air Force One will have Integrity, Humility, be Intelligent and Hungry. · Integrity means being honest in every interaction and working tirelessly to keep our promises. · Humility is the opposite of arrogance. It is the badge of self-confidence and empathy for others. · Intelligence is both emotional and intellectual. Our associates are excellent communicators, critical thinkers, display mental curiosity and a commitment to lifelong learning. · Hunger is in the heart of champions. It is the will to win, the passion to overcome obstacles and the ability to savor success. Additionally, Air Force One associates believe in and celebrate AFO's Founding Principles of Personal Ownership, One Team, and Serving Others. Air Force One associates should always demonstrate Professionalism and Quality Performance in their behavior with fellow associates, customers, vendors, and the general public. Powered by JazzHR FDvkTMIV6C

The Assistant Starbucks Lead supervises, prepares and serves specialty coffee or other beverages. This important position works closely with the Starbucks Barista team to make the experience for each customer special. One of our company strategies is to become the Best in Food Service and have the Freshest Foods, which starts with one day at a time to ensure the customer experience is special. Our Barista teams prepare all types of specialty drinks while following established food production programs and procedures. The Assistant Starbucks Lead's key responsibility is to maximize profitability through expense control, ordering, shrink control and efficient production. A typical day for an Assistant Starbucks Lead may include: Prepare or serve hot or cold beverages, such as coffee, espresso drinks, blended coffees, or teas. Set-up, organize, and prepare beverages using established production procedures and systems. Comply with sanitation, health and personal hygiene standards, and housekeeping to keep the work area clean Observe proper food handling techniques while serving prepared foods Check temperatures of freezers, refrigerators, or heating equipment to ensure proper functioning Follow daily cleaning procedures of all equipment to maintain good working order Store food properly and safely, mark the date and item Describe menu items to customers or suggest products that might appeal to them Order, receive, and stock supplies or retail products Receive and process customer payments Assist in scheduling their team to ensure proper coverage Assist in recruiting, onboarding and training We think you'd be great for this role if you embody the 6 Characteristics of a great Buehler's teammate: People Minded * Enjoy working in a teamwork environment * Value positivity and friendliness; is dependable and reliable Customer Minded * Enjoy giving great customer service Product Minded * Have an eye for food presentation * Commit to supporting the coffee shop by ensuring that it has what it needs for the day Stable Minded * Manage stress and keep your composure when it gets busy during the work week, weekends, and special holidays (Mother's Day, Father's Day and many others) Detail Minded * Work with minimal supervision while being highly productive * Read recipes and are able to follow the exact measurements Open Minded * Value being dependable, reliable and flexible with your schedule to accommodate customer demand * Accommodate staffing needs by having a flexible schedule and the ability to work weekends * Understand that this is not designed to cover all the duties that are required, and there may be changes to your duties or responsibilities without notice Our legal team wants you to know what's required for this role: 21 years of age or older Able to occasionally be required to stand, reach, lift, bend, kneel, stoop, climb, repetitive lifting to 20#; occasional lifting to 50# Manual dexterity; auditory and visual skills; the ability to follow written and oral instructions and procedures; and can do simple math problems Able to work within our deli/kitchen environment that includes equipment such as an oven, stove, dishwasher, slicer, coffee machine, steamer, mixer and chef's knives…so frequently you will be exposed to heat, steam, fire and noise Reasonable accommodations may be made to enable individual with disability to perform the essential functions

We're looking for driven and detail-oriented Administrative Assistant Interns to join our sales Business Support team within Mortgage Banking. In this role, you'll be a key partner in the mortgage process, providing critical support to sales leadership and ensuring smooth day-to-day operations. This internship offers hands-on experience in a fast-paced, client-focused environment where you'll strengthen your organizational and communication skills, collaborate with passionate professionals, and share ideas that help us innovate and elevate the client experience. About the Role Assist sales leadership in mortgage banking with a variety of administrative tasks that keep daily operations running smoothly. Handle essential duties such as taking notes, managing projects, and scheduling meetings to support team efficiency. Create presentation materials that reflect and amplify Rocket's culture and values. Gather and analyze performance metrics and reporting to help mortgage banking teams make informed decisions. Build and strengthen interpersonal sales skills through direct collaboration with team members and leadership. Contribute fresh ideas to improve processes and enhance overall business efficiency. About You Proficient in Microsoft Office Suite (especially Excel and PowerPoint). Excellent verbal and written communication skills Strong organizational and time management abilities. Ability to thrive in a fast-paced environment. Self-motivated with a competitive spirit and a passion for learning. What you'll get Our team members fuel our strategy, innovation and growth, so we ensure the health and well-being of not just you, but your family, too! We go above and beyond to give you the support you need on an individual level and offer all sorts of ways to help you live your best life. We are proud to offer eligible team members perks and health benefits that will help you have peace of mind. Simply put: We've got your back. Check out our full list of Benefits and Perks. About us Rocket Mortgage was founded in 1985. Today, we're a Detroit-based, publicly traded company with a mission to Help Everyone Home. At Rocket Mortgage, we believe that home is more than the house you live in. Our wide variety of home loan options, tools and resources empower our clients to achieve their homeownership dreams. We're known as experts in the mortgage industry, but we're also innovators - we strive to create the best experiences for our clients from beginning to end. And we're not your typical employer. We're insistently different in how we look at the world and are committed to an inclusive workplace where every voice is heard. Apply today to join a team that offers career growth, amazing benefits and the chance to work with leading industry professionals. This job description is an outline of the primary responsibilities of this position and may be modified at the discretion of the company at any time. Decisions related to employment are not based on race, color, religion, national origin, sex, physical or mental disability, sexual orientation, gender identity or expression, age, military or veteran status or any other characteristic protected by state or federal law. The company provides reasonable accommodations to qualified individuals with disabilities in accordance with applicable state and federal laws. Applicants requiring reasonable accommodations in completing the application and/or participating in the application process should contact a member of the Human Resources team, at ************************** .

Title Executive Assistant to the President Job Description The Executive Assistant to the President provides administrative oversight and direction to ensure efficient operation of the President's Office. The ideal candidate must support Ashland University's mission, work independently, possess superior organizational, time and project management skills, possess excellent written and verbal communication abilities, have an eye for accuracy and detail, and have the ability to maintain confidentiality. Often serving as the first point of contact for both internal and external constituents, this position requires a professional and friendly demeanor. The Executive Assistant uses discretion in the dissemination of information to the Board of Trustees, faculty, students, staff, and various University constituents. Essential Position Duties and Responsibilities: * Manage President's schedule and office activities including the ********************* email account. * Organize, manage, and implement key events including commencement, all-institutional meetings, Board of Trustees meetings, and events at the President's residence. * Prepare and disseminate agendas and meeting minutes for the President's leadership team meetings, Board of Trustees meetings, and other meetings as needed. * Welcome visitors, direct phone calls and correspondence to appropriate resources. * Arrange and confirm presidential travel and conference registrations. * Compose reports and various correspondences to internal and external constituents. * Coordinate logistics, materials, and communications for Board of Trustee meetings and activities. Collect reports from vice presidents and consolidate into a cohesive Board report, disseminating materials to Board members. * Collaborate with Chief of Staff to strengthen Board of Trustees relations, supporting strategic initiatives and fostering effective communication between President and Board members. * Gather and organize briefings, background materials, and key stakeholder information for presidential meetings and events. * Assists with development and management of the budgets under control of the President's Office by maintaining records, producing financial reports, approving expenditures, completing budget transfers, expense reporting, and reviewing vice president's purchasing card transactions. * Supervise presidential interns and/or other office assistants and coordinate their schedules, projects, and hours. * Assist Chief of Staff and Academic Affairs Coordinator/Executive Assistant to the Provost as needed. Required Qualifications * Associate degree in Office Administration or similar program strongly preferred. High School diploma/GED with some higher education credit is required. * Minimum of five (5) years relevant clerical, administrative, and/or managerial experience, preferably with an upper-level administrator. * Requires comprehensive administrative experience, exceptional management and public relations skills, and broad knowledge of organizational policies and procedures. * Performs duties of a sensitive and confidential nature that require discretion, independent judgment and decision-making skills. * Must be detail-oriented, calm under pressure, able to multi-task, prioritize, and demonstrate excellent organizational, follow up, and verbal and written communication skills. * Candidate must be proficient in the use of technology platforms, including Microsoft Teams and Zoom, and have the ability to instruct Board members on their usage. * Must be proficient with media presentation platforms. * Must be able to create and edit Excel files, PowerPoints, PDFs. * Ability to work indoors in moderately stressful environment. * Requires availability to work some evenings and weekends. Preferred Qualifications * Experience in a higher education setting is preferred. Physical Demands Anticipated Start Date of New Hire 01/12/2026 Anticipated Number of Hours Working per Week 40+ Shift Required? First Job Duties Posting Detail Information Posting Number S1030P Number of Vacancies 1 Desired Start Date 01/12/2026 Job Open Date 12/05/2025 Job Close Date Open Until Filled Yes Special Instructions to Applicants Quick Link for Internal Postings **************************************

Job DescriptionDescription: The Executive Assistant provides high-level administrative and organizational support to the Senior Pastor and Senior Executive Director of Christ Community Chapel (CCC). This role manages complex schedules, communications, and projects with excellence, discretion, and initiative. The ideal candidate has prior experience as an executive assistant in a fast-paced environment and thrives in serving and anticipating the needs of senior leaders within a mission-driven organization. This is a full-time position and reports to the Senior Pastor and Senior Executive Director. Job Responsibilities: Provide professional administrative support to the Senior Pastor and Senior Executive Director, including scheduling, correspondence, and project coordination. Serve as a key liaison between the Senior Pastor/Senior Executive Director and other staff, ministry leaders, and external guests, including CCC members. Manage calendars, coordinate meetings, prepare agendas, and ensure timely follow-up on action items. Handle sensitive and confidential information with discretion and professionalism. Conduct research, draft communications, and prepare materials or presentations as needed. Lead or represent the Senior Pastor/Senior Executive Director in meetings as requested. Process, track, and reconcile expense reports for both executives. Support planning and execution of executive-led initiatives, ministry priorities, and special projects. Participate fully as a member of CCC staff, including attending all-staff gatherings and contributing to the overall mission of the church. Greet and interact with members, guests, and external partners in a manner that reflects CCC's warmth and professionalism. Perform other duties as assigned. Requirements: You have a dynamic and growing relationship with Jesus Christ. Minimum of 2 years of experience providing executive-level administrative support in a fast-paced environment (nonprofit or ministry experience preferred). Demonstrated ability to anticipate needs, prioritize tasks, and execute with excellence and attention to detail. Proven ability to manage sensitive information with a high level of confidentiality and integrity. Strong communication, writing, and interpersonal skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Highly organized, proactive, and flexible; able to balance multiple priorities and deadlines. A learner's mindset, eager to grow and contribute across a wide range of ministry and organizational areas. A relational and team-oriented spirit with a servant-hearted attitude. Committed to the mission and vision of Christ Community Chapel.

The Executive Administrative Assistant is responsible for providing multi-faceted administrative support and assistance to ensure effective use of an executive's time and productive interactions with staff and the public. Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people. ensure effective use of an executive's time. Develops positive and strategic relationships at all levels of the organization. Uses discretion, judgment, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality. KEY RESPONSIBILITES AND DUTIES of EA (55%) * Must be proactive in learning the business, be aware of events critical to the business, be able to represent and carry out the mission and values of Austin Powder as a liaison to the executive team. Supporting several executives. * Assists with management of schedules, calendar and appointments. * Assist in meeting preparations, take notes and follow up on action items from key meetings * Make travel and hotel arrangements, order meals, make dinner reservations, purchase event tickets, coordinate transportation needs etc., visiting employees, vendors, customers or others. * Oversee registration, housing, travel and preparation for industry conventions. * Maintain travel itineraries and manage expense reimbursement process to ensure accurate and timely submission. * Partner with Finance and IT leads on strategic initiatives * Documenting and tracking larger and most critical enterprise contracts and associated cost * Act as project manager for efforts like Delegation of Authority and enterprise policy documentation * Produces accurate, well crafted, and timely documents, correspondence and presentations, often under time constraints. * Become a notary for the company * Conduct research and information gathering on behalf of the executive and prepares presentations and internal communications * Maintains files and contact information, in physical and electronic form, in organized manner for ease of access when required. * Answers and screens phone calls. * Has email access. Monitors and removes unnecessary, unsolicited emails; responds to emails as directed, keeps track of follow-up email items. * Responsible for event planning and corporate meetings held in town or other locations. * Greets and assists visiting colleagues, vendors or customers, as necessary and appropriate. Orders supplies, renews subscriptions, memberships, travel clubs, event tickets, etc. The above is intended to describe the general content of and the requirements for the performance of this position. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements. Office Operations MGMT & Administration (30%) * Oversee day-to-day office operations to ensure a smooth, efficient, and professional work environment. * Maintain office policies, procedures, and standard operating workflows. * Manage and maintain mail distribution * Manage office supplies, inventory, equipment, and vendor relationships (cleaning, security, IT support, facilities). * Ensure meeting rooms, common spaces, and office is function properly per corporate standards. * Serve as the primary point of contact for building management regarding maintenance, security, and access. Financial & Vendor Management (15%) * Prepare and manage office vendors, including supplies, subscriptions, and facilities expenses. * Review and approve vendor invoices, track expenses, renewals, and contracts. * Negotiate with suppliers to optimize cost efficiency and service levels. Education and Experience * 5+ years supporting senior executives (finance/tech/startup experience a plus) * 3 - 7 years of office administration or office management experience in a corporate or professional services environment. * Strong communication and organizational skills * Proficiency in Microsoft Office and collaboration tools (Teams, SharePoint, Zoom, AI) * High level of professionalism and discretion * A self-starter who thrives in dynamic environments * Expertise with Microsoft Office Outlook calendar management * Strong proficiency and ability to demonstrate a high level of functioning in all other Microsoft Office products (Excel, Power Point, Word, etc.) Skills, Knowledge, and Abilities Effective Communication * A relationship builder * High level of organization, time management, and attention to detail * Interactions with employees, customers, guests must be professional, friendly and positive. * Budget management and vendor negotiation skills * Very high standard of communication skills both written and oral for the presentation of facts and ideas. * Written communications must be clear, concise, easy to read and comprehend. * Presents information both clearly and concisely and regularly confirms correct interpretation of information. Organization of Work * A professional that is innovative, embraces technology and challenges status quo * Comfortable with ambiguity and change * Demonstrates the ability to manage several projects simultaneously. * Organizes multiple schedules, events and meetings efficiently. * Implements the key principles of time management, priority management and personal organization. * Continually seek ways to improve performance via development of professional skills and personal growth. Anticipates Needs * Proactively focus on supporting executives by developing an understanding of business priorities and anticipate needs to plan ahead. * Takes initiative to complete important tasks without being asked. * Manage unplanned events and changes in schedules. * Overtime may be required without advanced notice. * A structured thinker * A proactive problem-solver Reporting Relationships * Report to CPO (Chief People Officer) Confidentiality * Absolute discretion in the release of information, either business or personal. * Uses discretion, judgment, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality. Work Environment and Physical Demands * Include Travel 5% * Physical demands include sitting for extended periods of time while frequently typing, viewing computer screens and use of mouse/keyboard. * Operation of office equipment to include but not limited to telephones, printers, copiers, and scanners. * Repetitive motion of data entry, hand, finger wrist motion and dexterity. * May include filing and handling paperwork may involve repetitive reaching, grasping, or bending. * Light lifting and carrying of office supplies, files, or boxes (generally under 25 lbs.) * May need to set up for meetings (moving chairs, refreshments, etc.). * Will require walking and standing during the office hours, during events, meeting setup etc. * Good vision for reading and screen use. * Clear verbal communication and active listening, often over the phone or video calls. * All other duties and responsibilities that's not included Location * Beachwood, OH * Office hours are Monday through Friday, 8am - 5pm. Currently, operating under a hybrid schedule with in-office days M-T-W-T and remote on Friday. The hybrid schedule is subject to change at any time and is not guaranteed based on the needs of the executive. AUSTIN POWDER's Mission To improve the world we live in through the safe and responsible use of explosives. AUSTIN POWDER's Vision We will be the global leader of explosive products, services and technologies as defined by our Customers, our Family and our Communities. AUSTIN POWDER's Values Safety is our 1st priority; WE are customer focused; we leverage the Power of the Family; We treat everyone with respect. This is an exciting opportunity for a proven leader to celebrate the company's rich history beginning in 1833. This is a unique opportunity to drive future success through continued transformation of key manufacturing processes and lead the sites to best in class performance levels and culture. Austin Powder is an Equal Opportunity and Affirmative Action Employer and is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law. Austin Powder also participates in E-Verify.