Senior administrative assistant jobs in Maple Grove, MN - 195 jobs

Medica is a nonprofit health plan with more than a million members that serves communities in Minnesota, Nebraska, Wisconsin, Missouri, and beyond. We deliver personalized health care experiences and partner closely with providers to ensure members are genuinely cared for. We're a team that owns our work with accountability, makes data-driven decisions, embraces continuous learning, and celebrates collaboration - because success is a team sport. It's our mission to be there in the moments that matter most for our members and employees. Join us in creating a community of connected care, where coordinated, quality service is the norm and every member feels valued. The Executive Assistant provides advanced administrative support to a Vice President and the broader department, serving as a lead resource to other administrative staff. This role coordinates complex schedules, prepares meeting materials and reports, arranges travel, and acts as a key point of contact for internal and external partners. The position operates with minimal supervision and plays a direct role in supporting team objectives through strong organizational judgment and administrative expertise. Perform other duties as assigned. Key Accountabilities Coordinate calendars, schedule appointments, and manage logistics for meetings and department activities. Prepare reports, PowerPoint presentations, and related materials to support leadership needs. Order office supplies, maintain inventories, and ensure general operational readiness. Arrange travel accommodations and itineraries for leadership. Serve as a primary contact for internal and external partners, ensuring professional communication and issue resolution. Provide direction and guidance to other administrative staff to support team and unit goals. Exercise sound judgment and decision-making latitude in managing complex administrative functions. Required Qualifications High school diploma or equivalent. At least 4 years of related administrative experience. Preferred Qualifications Ability to maintain a regular work schedule. Ability to support a Vice President-level leader. Experience functioning as a lead administrative resource. Experience supporting senior or executivelevel leaders. Familiarity with coordinating crossdepartmental processes or workflows. Skills and Abilities: Advanced knowledge of administrative operations and practices. Strong organizational skills with the ability to manage competing priorities. Effective verbal and written communication skills. Ability to operate standard office equipment including keyboard, phone, and other tools required for daily responsibilities. Ability to contribute to team effectiveness and support unit objectives. Capacity to exercise judgment and make decisions in a complex administrative environment. Ability to collaborate in a professional office environment and move freely within the workspace. This position is an Office role, which requires an employee to work onsite at our Minnetonka, MN office, on average, 3 days per week. The full salary grade for this position is $50,800 - $87,000. While the full salary grade is provided, the typical hiring salary range for this role is expected to be between $50,800 - $76,125. Annual salary range placement will depend on a variety of factors including, but not limited to, education, work experience, applicable certifications and/or licensure, the position's scope and responsibility, internal pay equity and external market salary data. In addition to compensation, Medica offers a generous total rewards package that includes competitive medical, dental, vision, PTO, Holidays, paid volunteer time off, 401K contributions, caregiver services and many other benefits to support our employees. The compensation and benefits information is provided as of the date of this posting. Medica's compensation and benefits are subject to change at any time, with or without notice, subject to applicable law. Eligibility to work in the US: Medica does not offer work visa sponsorship for this role. All candidates must be legally authorized to work in the United States at the time of application. Employment is contingent on verification of identity and eligibility to work in the United States. We are an Equal Opportunity employer, where all qualified candidates receive consideration for employment indiscriminate of race, religion, ethnicity, national origin, citizenship, gender, gender identity, sexual orientation, age, veteran status, disability, genetic information, or any other protected characteristic. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

The Administrative Assistant 3 provides advanced administrative support to executives, teams, or departments. This role independently performs a wide range of complex administrative duties under general supervision, handling sensitive and confidential information with discretion. The position requires strong organizational, communication, writing, and data management skills, as well as proficiency with Microsoft Office and task management tools. Key Responsibilities Administrative & Organizational Support Compile, format, and prepare reports, memos, letters, background materials, and other documentation using word processing and office applications. Schedule, coordinate, and modify meetings, appointments, and group activities as needed. Perform routine administrative and facilities-related support tasks. Track completion of tasks assigned to team members to ensure timely and accurate delivery. Manage cube assignments, equipment requests, and office supply orders for on-site staff. Submit and follow up on service requests related to facility issues. Communication & Documentation Compose clear, professional communications for software developers, managers, and contractors. Respond to or route priority and confidential inquiries on behalf of leadership. Attend meetings, capture detailed notes, track action items, and provide concise meeting summaries. Collect electronic documents and digital signatures; maintain organized archives of employee e-documents. Data & Systems Management Maintain accurate team data, including employee and contractor contact information and team structure. Combine, organize, clean, and analyze data using Microsoft Excel. Manage team task boards, including creating lanes, assigning tasks, and tracking progress. Support audits by serving as the Audit Coordinator, ensuring audits are assigned appropriately and following up with auditors and subject matter experts to meet timelines. Confidentiality & Judgment Exercise sound judgment and discretion when handling confidential, sensitive, or high-priority information. Provide accurate information or referrals while maintaining confidentiality standards. Required Qualifications Advanced proficiency in Microsoft Word, Excel, and other office productivity tools. Strong written and verbal communication skills. Exceptional attention to detail and organizational abilities. Ability to work independently and manage multiple priorities under general supervision. Demonstrated experience performing complex administrative functions. Preferred Qualifications Advanced Excel skills, including pivot tables. Experience with task automation tools. Basic knowledge of Microsoft Power Apps. About Seneca Resources: Seneca Resources is client driven provider of strategic Information Technology consulting services and Workforce Solutions to government and industry. Seneca Resources is a leading IT services provider with offices in Reston, Virginia, Alabama and Columbia, Maryland that service clients throughout the United States. The key to our success lies within our strong corporate culture which drives our business. We challenge our staff through engaging work, and we reward our staff through competitive compensation, extensive professional training, and excellent opportunities for career advancement. In turn, we look for only the best and brightest to join our team. We are an Equal Opportunity Employer and value the benefits of diversity in our workplace.

Twin City Staffing is hiring an administrative assistant for a confidential, well-established company in Maple Plain, MN. This is a great opportunity to join a stable, family-owned organization with a strong reputation, long-tenured employees, and a supportive office environment. The ideal candidate is detail-oriented, organized, and comfortable handling a variety of administrative tasks. Location: Maple Plain, MN Wage: $22.00 - $26.00 per hour, depending on experience Hours: Monday - Friday, 8:00 AM - 4:30 PM Benefits of the administrative assistant: Temp-to-hire opportunity Paid Time Off (PTO) upon hire Health insurance Dental insurance Stable, long-term employment Family-friendly work environment Duties of the administrative assistant: Answer phones, take messages, and greet visitors Perform general administrative and clerical support Use Microsoft Excel, Word, and Outlook daily Type well drilling orders using a typewriter (training provided) Coordinate utility locates with MDH and Gopher State One Call Pull permits and assist with invoicing (training provided) Maintain accurate records and organized filing systems Requirements of the administrative assistant: Prior administrative or clerical experience Strong computer skills, especially Microsoft Office High attention to detail and ability to follow instructions Strong communication and multitasking skills Experience in construction, manufacturing, or related industries is a plus Additional information: Apply today! To learn more about this administrative assistant position, contact Charlie at 763-220-7052. EOE: Twin City Staffing is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Apogee Architectural Metals The Senior Executive Assistant (EA) is a strategic partner to the President. They are an integral part of the senior leadership team, and their support is done in a way that forwards the mission, vision, and values of Apogee Architectural Metals' mission and values in every interaction. This role works in tandem with the President and is responsible for helping to manage CEO energy, focus, mindset, priorities, and relationships and facilitate the best outcomes for the President and their team of direct reports. The EA is interested in long-term growth and professional development and is fulfilled by the career role of EA. The EA provides top-tier executive support preparing materials for key decisions and external meetings, coordinating cross-functional follow-ups, and ensuring clear, timely communication. The EA represents the Metals brand with employees, customers, and partners, models discretion and professionalism, and builds strong working relationships. What this looks like: Manage the time of the President with competing priorities, and make sure time is focused on strategic objectives and short- and long-term goals that will bring these about. Assess needed shifts in priorities as time goes on. Create and maintain strong relationships with team members, direct reports, executives, stakeholders, and clients necessary for the function of the executive office. Assess and manage the flow of information, communications, and access to the President in line with identified priorities. Using judgment to help protect the President from unnecessary involvement in day-to-day office management issues or interruptions that belong to someone else on the org chart or that the EA could handle unilaterally. Supports initiatives of the executive office and President in the form of an advocate or change champion. Creates strong external relationships as applicable to support the objectives of the President and executive office. Daily Operations & Functions Current Calendar Management: Oversee and prioritize the President's daily, weekly, and monthly schedules, ensuring optimal time allocation. Coordinate cross-functional meetings, accounting for participants' time zones and preferences. Proactively identify and resolve scheduling conflicts with diplomacy and tact. Prepare and provide the President with background information, meeting objectives, and relevant documents in advance. Collaborate closely with other support staff and teams to streamline company-wide scheduling. Block off strategic thinking, planning, and personal time for the President. Ensure timely reminders and follow-ups for crucial appointments and commitments. Continuously optimize scheduling tools and processes for efficiency and effectiveness. Current Meeting Logistics: Coordinate logistics for dinners, conferences, and trainings. Prepare background information on attendees Oversee the invitation and RSVP process. Ensure required resources and materials are ready. Facilitate communication between involved parties. Current Inbox Management: Efficiently categorize, filter, and prioritize incoming emails to ensure the President sees the most urgent and important correspondence first. Draft, proofread, and send emails on behalf of the President when required. Implement and maintain an organized filing and tagging system to ensure easy retrieval of past communications. Delegate emails and requests to appropriate departments or team members when necessary. Monitor and track critical follow-ups and commitments derived from email communications. Handle sensitive and confidential information with discretion. Continuously review and optimize email filtering rules and automated processes. Schedule and organize periodic inbox clean-ups to maintain a streamlined communication channel. Travel Coordination: Arrange flight and accommodation bookings. Organize transportation (e.g., car rentals, airport transfers). Prepare detailed itineraries. Handle visa and travel documentation as needed. Coordinate with local contacts or representatives. Compose and Edit Correspondence: Draft letters, memos, and other communications. Proofread documents for accuracy and tone. Format content according to company standards. Handle sensitive and confidential information with discretion. Project Management: Oversee and execute key projects for the President and executive team. Collaborate cross-functionally to ensure project success. Track progress, ensuring milestones are met on time. Proactively address and mitigate potential roadblocks. Report updates and provide recommendations as needed. Data Entry: Input data accurately and efficiently. Update and maintain records. Ensure data integrity and consistency. Regularly backup and archive data. AI Tools & Digital Proficiency: Operate and integrate AI-powered tools for scheduling, correspondence, and task management. Analyze AI tool performance metrics to optimize productivity and efficiency. Stay informed on the latest AI and automation trends to recommend potential integrations. Collaborate with IT teams to troubleshoot and refine AI tool implementations. Customize and refine AI-driven notifications and alerts for the President. Maintain Workspace: Organize and declutter physical office spaces. Streamline digital file storage for easy access. Implement systematic file naming and storage conventions. Regularly review and archive outdated materials. Success Markers Foundational (Baseline Performance): President's calendar, inbox, and logistics run smoothly with minimal disruption. President is consistently prepared for meetings, travel, and decisions. Personal and professional commitments are integrated seamlessly. President experiences reduced stress and increased focus. Transformational (Stretch Performance): The EA proactively anticipates Presidents and organizational needs. The President operates primarily in high-leverage areas due to EA foresight and management. Cross-functional projects are executed smoothly because of EA influence. The EA is recognized as a strategic partner, not just a support role. Qualifications Education Education normally acquired through completion of a Bachelor's degree in Business Administration, Communications, Management, or a related field. In lieu of a degree, we will consider an equivalent combination of education and directly related experience. Required Experience and Skills 6+ years of progressively responsible executive assistant experience, with 3+ years supporting a President/CEO or C-suite leader. Experience in a multi-site or manufacturing environment is preferred. Proven strength in complex calendar and travel management, meeting prep, expense management, and confidential correspondence. Excellent writing and presentation skills; able to draft clear emails, summaries, and decision briefs. High proficiency with Microsoft, virtual meeting tools, and project tracking. Demonstrated judgment, discretion, and relationship building with senior leaders and external partners. Characteristics Required Professional, respectful, and team-oriented. Discreet and trusted with sensitive information. Strategic thinker with strong judgment. Composed under pressure, unflappable, and resilient. Strong communicator, relationship-builder, and cultural ambassador. Fulfilled by enabling the President's and organization's success. This job description is intended to describe the general nature and level of work. It is not an exhaustive list of all duties, responsibilities, and qualifications. Salary Expectations: $85,000/yr.-$120,000/yr. Our Benefits We care about and invest in our employees. We are proud to offer a comprehensive benefits package designed to support their well-being and foster professional development. Here is a glimpse of what you can look forward to if you join our team. Competitive Benefits Package for employees and their dependents (Medical, Dental, Vision, Life, Disability) Incentive Plans 401(k) with employer contribution and match Employee Stock Purchase Plan with employer match Paid Time Off (Vacation and Sick Time) Paid Holidays Tuition Reimbursement Program Employee Assistance Program (EAP) Wellness Program Training and Career Progression Apogee and our brands are an Equal Opportunity Employer.

Who We Are At JonnyPops, our team is empowered to make an impact at work every day from producing high-quality, innovative frozen novelties to spreading kindness one pop at a time. We look for bright and ambitious individuals who seek out challenges, thrive in fast-paced and high-growth environments, align with our core values, and get fulfilment from seeing their work transform the world around them. Based in Elk River, MN, JonnyPops develops, manufactures, distributes, and markets frozen novelties. Retailers from coast to coast including Target, Costco, Publix, Kroger, Cub, along with thousands of regional and local grocers make JonnyPops part of their assortment. Growing from a dorm room start-up in 2012, JonnyPops mission is to make "A Better Pop for a Better World!" JonnyPops leads the frozen novelties space in innovation and uses simple ingredients with no artificial dyes. Every pop stick includes a kind deed, spreading kindness every day. Joining JonnyPops is an exciting opportunity to be part of high-growth brand and have a direct impact on the company's success. Join our team and help us make “A Better Pop, for a Better World!” Job Summary The Executive Assistant is a pivotal role responsible for managing the day-to-day administrative and personal needs of individuals on our executive team. This position ensures seamless coordination of schedules, communications, and tasks to support the executives in leading a fast-growing company. The role involves managing complex calendars, organizing travel arrangements, preparing high-level meeting materials, and acting as a liaison with internal and external stakeholders. This position requires a high degree of professionalism, confidentiality, and the ability to thrive in a dynamic and fast-paced environment while being able to anticipate needs and leading with creative problem solving. Essential Duties and Responsibilities Provide direct support to the C-Suite, assisting with all aspects of daily business tasks. Complete administrative tasks related to personal accounts and matters. Maintain confidentiality and handle sensitive information with discretion. Provide in-person support in Plymouth, MN daily, including office coordination and on-site logistics. Maintain awareness of industry trends, competitive developments, and relevant news related to key business contacts (social listening) to support executive communication. Document notes or drawings in PowerPoint, Word, or similar tools. Draft and edit documents, memos, and correspondence. Build strong relationships with internal teams and external partners. Assist in maintaining executive networks, including tracking stakeholders and relationship-building opportunities. Support the C-suite with operational coordination and priorities management. Manage multiple lines of incoming and outgoing communication, ensuring timely, accurate responses and prioritization. Facilitate meeting preparation, including agendas, pre-reads, and materials. Manage complex calendars, schedules, and shifting priorities. Coordinate domestic and international travel arrangements, itineraries, and logistics. Anticipate scheduling conflicts and resolve issues proactively. Provide administrative support for interdepartmental projects, events, and company initiatives. Track progress on strategic priorities and deliverables for the C-suite. Prepare executive briefings, summaries, and communications as needed. Food Safety Responsibilities Clearly reflect food safety and quality as part of the JP brand, when planning and executing projects, and while interacting with relevant external stakeholders. Minimum Qualifications Exceptional organizational skills, meticulous attention to detail, and outstanding communication abilities. Ability to multitask effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and project management tools (e.g., Asana). Maintain a professional appearance and demeanor at all times. Demonstrated commitment to confidentiality and discretion. Expected Pay Range Hired candidates may be eligible to receive additional compensation in the form on bonuses and/or commissions. $60,000-90,000 JonnyPops offers a competitive benefits package which includes the following: Medical/Health Insurance Dental Insurance Vision Insurance HSA FSA DCFSA Life & AD&D Insurance Short & Long Term Disability FTO/PTO EAP Programs Paid Holidays Employee Referral Program Sick & Safe Leave 401k Company Sponsored Meal Plan * Hired candidates may be eligible to receive additional compensation in the form of bonuses and/or commissions.

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Department: Administration Employment Type: Full-time, Exempt Reports To: CFO Direct Reports: None About Special Olympics Minnesota (SOMN) SOMN (Special Olympics Minnesota) is a chapter of the worlds largest organization advocating for the advancement and inclusion of people with intellectual disabilities, and through current sports, health, and leadership programs engaging people with and without disabilities, provides a positive impact for Minnesotans of every age and every ability. Position Summary The Executive Assistant provides high-trust, high-velocity support to SOMNs executive leadership while owning all aspects of Board of Directors administration. This role coordinates the annual board calendar, prepares and distributes board/committee materials, records minutes, tracks follow-ups, and maintains governance records to ensure timely, compliant, and confidential board operations that enable strategic decision-making. It also delivers best-in-class executive support and cross-org coordination. Key Responsibilities Board of Directors Management (Primary) Own the annual board & committee calendar, including meeting scheduling, logistics, technology, room setup, remote access instructions, and confirmations. Assemble and distribute board packets (agendas, reports, dashboards, draft minutes, consent agenda, resolutions) on deadline; coordinate contributions from executive leadership and content owners (Finance, Development, Programs, etc.). Draft meeting agendas with exec leadership; track materials readiness; circulate pre-reads; post final packets; manage last-minute updates with precision. Record and finalize minutes (Board and committees), capture motions and votes, and manage action-item tracking through completion. Safeguard confidentiality (e.g., executive transition items, personnel matters); manage controlled distribution lists; enforce need-to-know permissions. Maintain governance records and the Board Manual contents (board calendar, member directory, job descriptions/commitments, committee charters, bylaws, org chart, policies). Onboard new directors (orientation logistics, binder/portal setup, bios, conflict-of-interest forms, policy acknowledgments) and coordinate annual board development and evaluations. Coordinate committee workflows (Executive, Finance, Governance/Development, and others)scheduling, agendas, minutes, and document readiness. Partner on content quality: ensure financial narratives, mission dashboards, and strategy updates are accurate and aligned across departments before distribution. Maintain up-to-date certificates of insurance for all relevant vendors, contractors, and organizational activities. Ensure compliance with organizational and legal requirements, and coordinate renewals or updates as needed. Serve as the primary point of contact for building management, addressing facility-related needs, coordinating maintenance requests, and ensuring a safe and functional work environment for all staff. Oversee relationships with office vendors and service providers, including contract management, performance evaluation, and issue resolution. Ensure vendors meet organizational standards. Collaborate with the designated office budget owner to track, manage, and report on office-related expenditures. Support the development of annual office budgets and monitor spending to ensure alignment with organizational policies and financial goals. Other duties as assigned. Cross-Organizational Coordination Collect updates from leaders across SOMN (Finance, Development, Schools, Health, Marketing, Events) to build integrated board packets and executive briefings. Manages and handles SONA accreditation. Support staff/management meeting content where board-linked topics (strategy previews, dashboards) are dry-run or socialized ahead of board sessions. Act as the primary liaison between staff and IT support, coordinating technology needs, troubleshooting issues, and facilitating communication with IT and Facilities teams. Ensure that all organizational meetings and events have the necessary technology resources and support for seamless operations. Governance, Policy & Compliance Ensure board operations align with bylaws, board policies, and SOMNs Employee Handbook (conflicts of interest, ethics, travel/expense, etc.); track annual acknowledgments. Maintain accurate board rosters, terms, officer roles, committee assignments, and historical records; prepare official resolutions and consent agendas. Qualifications 5+ years of experience in executive support, nonprofit board administration, or corporate governance support. Proven excellence in agenda/minutes preparation, packet assembly, and stakeholder coordination under tight deadlines. Advanced proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams, SharePoint/OneDrive) and familiarity with board portals/document control. Impeccable writing and editing; professional judgment; strict confidentiality. Experience collaborating on finance narratives/dashboards and synthesizing multi-department updates is strongly preferred. Competencies Organization & Execution: Plans ahead; hits packet/minute deadlines; follows through on action items. Strong communication skills, and positive, problem-solving approach. Judgment & Discretion: Handles sensitive materials with care; anticipates risks. Inclusion & Mission Orientation: Values the voice of athletes, staff, and volunteers; aligns work to SOMNs mission. Systems Savvy: Comfortable with collaboration tools and information governance. Proven ability to collaborate effectively across functional teams. Working Conditions Hybrid work environment: evening or early-morning board/committee meetings as needed; limited in-state travel for meeting logistics and special events. Ability to lift and transport meeting materials; set up A/V when required. Requirements: Compensation details: 65000-65000 Yearly Salary PI84c698c4a8fa-31181-39487016

Become an integral part of Consumer & Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As a Senior Administrative Assistant in Consumer & Community Banking, you will need to work well in a team environment, be able to represent the manager and group with professional courtesy and acumen and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes, and techniques to complete assignments in line with the department's activities and goals. Job responsibilities Maintain complex and detailed calendars Screen incoming calls and determine the level of priority, while using caution in dispensing information Manage the coordination and logistics of both internal and external meetings Arrange and coordinate complicated domestic and international travel Organize all aspects of internal and external events, including catering and transportation Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access Produce high quality emails and messages to individuals at all levels of the organization Maintain department documents, including current organizational charts and Executive Bio's Handle regular activities without prompting, and advise in advance with issues or delays Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Required qualifications, capabilities, and skills At least three years of administrative experience Advanced ability to organize Discretion and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Preferred qualifications, capabilities, and skills College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid option

Level 2 EA - Pool Supervision JobID: 10344 Educational Assistant/Educational Assistant Additional Information: Show/Hide Burnsville-Eagan-Savage District 191 is a future-forward school district committed to removing barriers and forging unique pathways for learning and enrichment for all students. We create engaging programs, services and opportunities that encourage self discovery and preparedness, inspiring the pursuit of life-long learning and exploration. One91 is a place where staff members are valued and can make an impact. We're looking for candidates with an innovative, creative approach to education that will spark wonder and curiosity in our learners. We want relationship-builders who are dedicated and passionate about making a difference for our students and community. Position Overview: Educational Assistant Level II at Eagle Ridge Middle School Hours/Day: 9:30 - 2:30 pm Days/Year: Student Contact days Compensation/benefits: Burnsville Association of Educational Assistants Note: Education Assistants proficient in a second language, American Sign Language, or Braille will earn $.75 above the stated hourly wage when it is a regular requirement for the position. Primary Responsibilities: Provide student support in the lunchroom and pool Qualifications: * High School Diploma or equivalent and demonstrate highly qualified status under NCLB Application Process: * Our online application system offers the opportunity to upload additional information such as a cover letter, resume, references and transcripts. Paper or e-mail copies of these materials will not be accepted. * Interviews will be conducted with candidates that best meet the current needs of the District. * Review of materials will start immediately. * The position will be filled on an undesignated time-frame when, and not until, the right candidate emerges. Resources: * Discover One91 * Commitment to Equity * The One91 Learning Experience - A Pathways Approach * Benefits of Working in One91 A diverse workforce fuels innovation and allows us to better understand, communicate with, and educate our students. District One91 will not deny anyone the opportunity for training or employment because of sex, race, religion, color, creed, national origin, marital status, age, sexual preference, disability, or status with regard to public assistance. Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the qualifications as described in a job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We would encourage you to apply, even if you don't believe you meet every one of our qualifications described.

Become an integral part of Consumer & Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As a Senior Administrative Assistant in Consumer & Community Banking, you will need to work well in a team environment, be able to represent the manager and group with professional courtesy and acumen and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes, and techniques to complete assignments in line with the department's activities and goals. Job responsibilities Maintain complex and detailed calendars Screen incoming calls and determine the level of priority, while using caution in dispensing information Manage the coordination and logistics of both internal and external meetings Arrange and coordinate complicated domestic and international travel Organize all aspects of internal and external events, including catering and transportation Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access Produce high quality emails and messages to individuals at all levels of the organization Maintain department documents, including current organizational charts and Executive Bio's Handle regular activities without prompting, and advise in advance with issues or delays Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Required qualifications, capabilities, and skills At least three years of administrative experience Advanced ability to organize Discretion and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Preferred qualifications, capabilities, and skills College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid option

Temp Step into the Heart of Local Government. Humera is seeking a poised and professional Executive Assistant to support a St. Paul City Councilmember during a temporary, 4-week assignment. This high-impact role is based at St. Paul City Hall and offers a unique opportunity to contribute to the daily operations of local leadership. This is a great fit for someone who thrives on managing calendars, communicating with people from all walks of life, and keeping things organized in a fast-moving environment. Responsibilities: • Manage the councilmember's calendar and meeting schedule • Answer phones and communicate effectively with constituents and city personnel • Draft correspondence, prep materials, and support daily administrative tasks • Maintain confidentiality and professionalism at all times • Provide reliable, responsive support in a public-facing office What We're Looking For: • Prior experience as an Executive Assistant or Administrative Professional • Strong verbal and written communication skills • Excellent time management and organizational skills • Proficiency with Microsoft Office Suite and online scheduling tools • Friendly, calm demeanor and a commitment to public service Position Details: • Duration: 4 Weeks (with the potential to extend) • Schedule: Full-time, Monday-Friday • Location: On-site at St. Paul City Hall • Pay: $25-$30/hr (flexible for the right experience) Why Humera? Humera specializes in pairing talented professionals with meaningful work-whether it's in healthcare, government, or corporate settings. We're proud to support the people behind the scenes who make organizations run smoothly. Apply Today Ready to make an impact at City Hall? Submit your resume through Humera and help drive progress in the City of St. Paul.

Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at ************************* Job Description MAJOR JOB DUTIES AND RESPONSIBILITIES: Responsible for scheduling and preparing agenda for regular and special meetings, for securing requested information and for compiling various reports and analyses. Maintains the daily appointment calendar. Determines priorities and monitors the status of projects. Responsible for travel arrangements, meeting coordination and conferences. May act as a Meeting Recorder-summarizing action items precisely. May provide direction and/or oversee other department administrative/clerical associates Performs diversified and confidential administrative duties requiring comprehensive skill and knowledge of organization policies and procedures. Provides superior quality outcomes by taking ownership of administrative services to ensure quality work. Handles more complex administrative duties. Conducts research to assist executive with inquiries or issues. Demonstrates full competence in own area of work, including excellent organizational skills. Makes significant contribution to work team. Works without significant guidance. Performs other duties as assigned. Qualifications EDUCATION/EXPERIENCE: HS diploma and 8 years related experience required. Excellent communication skills (both written and verbal). Excellent customer relation and organizational skills as well as excellent understanding of office practices and procedures. Knowledge of Business English including punctuation, spelling and grammar and knowledge of personal computers and related software (word processing, spreadsheets, databases, etc.). Excellent typing and keyboard skills. Incumbent must be task-oriented with an excellent sense of priority, logic and objectivity. Additional Information All your information will be kept confidential according to EEO guidelines.

The Role: The Senior Executive Assistant is vital to the CEO's office, managing critical operations and high-level communication. This role combines advanced administrative duties with personal support, requiring a versatile professional who excels at both organizational and individual tasks. The ideal candidate can seamlessly transition between preparing executive presentations and handling the CEO's personal matters. As the primary contact for top leadership, this position demands someone who thrives under pressure, maintains strict confidentiality, and proactively addresses needs while remaining composed in a fast-paced environment. If you're ready to take on this exciting challenge and grow your career in the biotech industry, we encourage you to apply. This role is required to be onsite in Lexington, MA 5 days a week. Monday to Friday, 8:00 AM to 5:30 PM. In the role you will: Executive Support: * Manage CEO's complex calendar, including scheduling meetings, travel arrangements, and appointments. * Arrange & coordinate meetings/events (Board retreats, management dinners, etc.) * Screen CEO's emails, archive and professionally compose replies/correspondence on behalf of the CEO when required. * Prepare reports, presentations (investor, Boards, partners) and memos when required. * Prepare the CEO's monthly expense summary - personal and business-related expenses. * Act as a liaison between the CEO and internal/external stakeholders. * Handle sensitive and confidential information with utmost discretion. * Provide high-level confidential administrative support to CEO first and foremost, and the Senior Leadership team as required. * Manage all CEO's memberships & subscriptions and their renewals / payments. Personal Assistance: * Manage personal appointments and commitments. * Coordinate travel logistics, including flights, accommodations, and itineraries. * Handle personal errands and tasks as needed. * Manage vendors when required. * Office Management: * Coordinate with other departments to ensure smooth operations. * Assist with board meetings and other high-level gatherings. Communication: * Screen and prioritize incoming communications (emails, calls, mail) * Draft responses to routine correspondence * Serve as a point of contact for important clients and partners. * Liaise with Leadership team on behalf of the CEO. * Interacting with high profile Executives from other institutions globally. * Liaise with internal staff at all levels on behalf of the CEO when required. Qualifications: About you * Bachelor's degree in Business Administration Communications, or a related field preferred. * 3-5 years of executive level support, preferably CEO/C-Suite levels, and preferably in the biotech or pharmaceutical industry * Exceptional time management and prioritization skills * Strong interpersonal skills and professional demeanor * Adaptability and willingness to learn about the biotech industry. * Proven ability to handle confidential information with discretion. * Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. * Strong interpersonal skills and the ability to build relationships with stakeholders including staff, board members and external partners. * Willingness to perform office management duties. * Expert level written and verbal communication skills, including the ability to ask clarifying questions and work with senior management, internal and external clients * Superior customer service and interpersonal skills. * Proactive approaches to problem-solving and decision-making capability. * Proficiency in MS Office suite and other relevant software * Discretion and confidentiality in handling sensitive information * Proficiency in Microsoft Office Suite, particularly PowerPoint, Outlook and Excel. * Flexibility to work outside standard business hours when required. Work Schedule: * Standard work hours are Monday to Friday, 8:00 AM to 5:30 PM * Additional flexibility may be required to accommodate the CEO's schedule and urgent matters. * Occasional evening or weekend work may be necessary for special events or time-sensitive project. The targeted salary range for this position is $80,000 - $113,400 per year. Agenus is making a good faith effort to be transparent and accurate around our hiring ranges. The salary offered is commensurate with Agenus's compensation philosophy and considers factors including, but not limited to, education, training, experience, external market conditions, critical needs of the role, and internal equity. #LI-JW1 #LI-Onsite

Job Description Executive AssistantSaint Paul, MN | Full-Time Durahome Painting Plus is seeking a highly organized, proactive Executive Assistant to provide comprehensive administrative support to our Owner/CEO and Operations Manager. This critical role combines traditional executive support with operational coordination, requiring someone who can manage complex schedules, facilitate strategic meetings, and ensure seamless communication across all levels of the organization. The ideal candidate will thrive in a fast-paced environment while maintaining the highest standards of professionalism and confidentiality. Key Responsibilities Executive Support & Calendar Management Manage complex calendars for Owner/CEO and Operations Manager, prioritizing appointments and optimizing time allocation Coordinate and schedule meetings, conferences, and strategic planning sessions Prepare comprehensive meeting materials, agendas, and follow-up documentation Handle travel arrangements and logistics for business trips and industry events Screen and prioritize communications, ensuring critical matters receive immediate attention Administrative Excellence & Documentation Prepare and compile comprehensive business reports for executive review and GSR meetings Maintain organized filing systems for both digital and physical documents with easy retrieval protocols Process and manage correspondence, including emails, letters, and official company communications Create and maintain executive briefing materials and presentation documents Coordinate document preparation for contracts, agreements, and official business matters Communication Coordination Serve as primary point of contact between executives and internal/external stakeholders Handle confidential information with appropriate discretion and professionalism Facilitate communication flow between departments and ensure timely information sharing Manage phone systems and ensure professional handling of all incoming communications Coordinate with customers, vendors, and partners on behalf of executive team Project Support & Strategic Assistance Support strategic initiatives and special projects as directed by executive team Assist with preparation of financial reports, performance metrics, and operational dashboards Coordinate cross-departmental projects and ensure proper follow-through on action items Maintain project timelines and deliverables tracking for executive-level initiatives Provide research and analysis support for business decisions and strategic planning Office Operations Support Manage office supplies, equipment, and vendor relationships to ensure smooth operations Coordinate office events, team meetings, and company functions Assist with onboarding processes and new employee coordination Maintain professional office environment and ensure efficient administrative workflows Support HR functions including file maintenance and compliance documentation Who We're Looking For Experience: 3+ years of executive assistant or high-level administrative experience, preferably in construction, service industries, or small business environments Technical Skills: Proficiency in G-Suite, project management software (Monday.com preferred), CRM systems, and standard office applications Communication: Exceptional written and verbal communication skills with ability to interact professionally with all stakeholder levels Organization: Outstanding organizational abilities with keen attention to detail and ability to manage multiple priorities simultaneously Discretion: High level of integrity and confidentiality when handling sensitive business and personal information Adaptability: Flexible mindset with ability to adapt to changing priorities and handle unexpected challenges Proactive Approach: Self-starter who anticipates needs and takes initiative to solve problems before they escalate What We Offer Competitive Salary: $45,000 - $60,000 annually (based on experience and qualifications) Professional Growth: Opportunity to work directly with executive team and gain insight into all aspects of business operations Comprehensive Benefits: Health benefits package, paid time off, and professional development opportunities Technology Support: Company-provided laptop, software subscriptions, and necessary tools for success Additional Perks: $100/month gym stipend, $25 cell phone stipend, and flexible work arrangements when appropriate Dynamic Environment: Fast-paced, growing company with opportunity to make meaningful impact on business success Our Company ValuesWe seek candidates who align with our core values: Deliver What You Promise, Radical Transparency, Efficiency and Effectiveness, Continuous Improvement, Build Meaningful Relationships, Emotional Intelligence, and Meritocratic Decision Making. Ideal Candidate ProfileThe perfect Executive Assistant for Durahome Painting Plus is someone who thrives on creating order from complexity, takes pride in facilitating executive effectiveness, and genuinely enjoys being the behind-the-scenes force that enables leadership success. You should be energized by variety in your daily tasks and motivated by contributing to a growing company's strategic objectives. How to ApplyReady to become an integral part of our executive team's success? We're looking for someone who combines traditional executive assistant excellence with operational awareness and strategic thinking. Join us in building a company known for operational excellence and exceptional customer service. Please submit your resume along with a brief cover letter explaining why you're the ideal candidate for this executive support role. Durahome Painting Plus is an equal opportunity employer committed to creating an inclusive environment for all employees.

Are you looking for your next challenge? Are you ready to work with a performance-based small company? At Zantech, we are a dynamic Woman Owned Small Business focused on providing complex, mission-focused solutions with a proven track record of outstanding customer performance and high employee satisfaction. We would love to talk with you regarding the next step in your career. Come join our team! Zantech is looking for a talented Executive Assistant to contribute to the success of our upcoming Program Management Support project for an Onsite role based out of Minneapolis, Minnesota. The Executive Assistant will play a crucial role in providing Program and Administrative assistance to numerous operational, office and clerical duties in support of Law Enforcement Operations throughout the Great Lakes Region in the states of Illinois, Michigan, Ohio, Indiana, Minnesota, and Wisconsin. The Executive Assistant will provide high-level administrative, logistical, and organizational support while helping to streamline processes. Responsibilities include, but will not be limited to: Provide executive and administrative support to regional director and leadership. Manage calendars, schedule meetings and conference calls, prepare agendas, and take meeting minutes. Compose, proofread, and enter data into databases, spreadsheets, and correspondence templates. Prepare and edit executive correspondence, reports, charts, and presentations. Coordinate travel, including critical-incident and emergency-related travel. Track deadlines and consolidate responses for tasking and suspense items. Serve as IT/Helpdesk liaison for ticket submission and follow-up. Collect and disseminate Government-Owned Vehicle mileage and maintenance reports. Assist with HR actions, FOIA tracking, timekeeping, and office supply management. Maintain digital and physical filing systems, distribute mail, and support daily office operations. Required Experience or Knowledge of the following technologies/functions: Bachelor's degree + 5 years admin experience OR HS diploma + 8 years' experience. Proficient with Microsoft Office Suite, experience with Teams, Visio, WebTA, IT Helpdesk or LEIMS is a plus. Strong written and verbal communication skills with attention to detail and proofreading abilities. English Language - Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. Ability to meet planned and unplanned deadlines in a timely manner. Individuals shall meet a minimum of Business Casual in accordance with dress standards. Physical requirements are primarily sedentary, working while seated, however, individual(s) may periodically be required to bend, lift, and deposit documents, files, and small quantities of office supplies (paper, etc.) in the routine course of daily duties. Preferred Experience or Knowledge of the following technologies/functions: Resourcefulness and ability to function in a fast-paced environment. Professionalism and the ability to interact effectively with others. Required Education/Certifications: High School Diploma (or equivalent) REQUIRED Associates in related field preferred. Required Security Clearance: US Citizenship and the ability to obtain and maintain an active Public Trust or higher clearance, per contract requirements. “Outstanding Performance…Always!” Our corporate motto represents our commitment to build long-term relationships with both our clients and our employees by providing the highest quality service in everything we do. We strive for excellence for our clients and for each other. We embrace the opportunity to hire individuals with new talents and fresh perspectives. Zantech offers competitive compensation, strong benefits, and a vacation package, as well as a fast-paced and exciting work environment. Come join our team!

This position is responsible for providing clerical and administrative support to the ENT and Audiology Departments. This includes the scheduling of appointments and diagnostics tests, communicating with internal and external customers, preparing charts for appointments, and managing phone calls and the rescheduling of patients. This position is expected to support the mission, goals and objectives of the clinic. Required Qualifications: High School diploma/equivalent. Excellent verbal and written communication skills. Demonstrated ability to multitask. Advanced organizational skills. Proven ability to manage multiple priorities daily. Keyboarding skills Knowledge in Microsoft Word, Excel, Power Point and Outlook Experience using Internet Preferred Qualifications: Associates Degree (AA) in secretarial services, office support or business preferred Minimum of two years medical office experience preferred Experience with electronic billing, medical record and data base software preferred Accountabilities: ENT/Audiology Program Support 1.Phones and Scheduling Answers incoming department/program phone lines in a timely and courteous manner. Schedules appointments for services provided by the ENT/Audiology clinic including diagnostic testing. Responds and forwards calls as appropriate. Manage department work-queue and call patients to schedule appointments Reschedule patients for ENT/Audiology when provider schedule changes 2. Patient/Client Relations Responds to inquiries from current clients; Provides timely and accurate follow up to all inquiries; Creates and maintains client mailing lists; Assists with marketing initiatives including copying and mailings; Obtains referrals from primary physicians through EMR. Obtains referrals from outside organizations and forwards to HIM department; Completes charge tickets for hearing aids, post payments in EMR, and fills out receipts; Track and file newborn hearing screens; Pre-visit planning to include preparation for upcoming week's hearing aid consults, complete business office forms, and request insurance coverage information for hearing aids; Track incoming communication from Business Office regarding hearing aid benefits, and print and file in chart. 3. Provider Schedules Maintains the walk-in clinic schedule and coordinates provider/nurse schedules; Manages PTO requests and ensures that templates are adjusted appropriately; Completes weekly staffing update and sends to staff. General Clerical Duties Attends clinic meetings, and as requested, documents minutes; types and distributes meeting minutes within appropriate timeframe. Maintains up to date filing system for correspondence, records, and reports. Types correspondence, reports, and other requested materials. Prepares meeting agendas and materials for meetings as requested. Documents messages accurately and completely and delivers messages to appropriate person in a timely manner. Receives and assists all visitors in a professional manner and refers them to appropriate individuals. Maintains department specific files.

Job DescriptionBenefits: Health insurance Paid time off Training & development Tuition assistance Bonus based on performance Dental insurance Donation matching Employee discounts Flexible schedule Free food & snacks Free uniforms Company parties Opportunity for advancement Lead Administrator & Executive Assistant Supporting Central Operations for a Family of Small Businesses (Aviation, Engineering, Technical, Skilled & Artisan Trades) Contracts Finance/Bookkeeping Regulatory Filings HR Executive Ops AI-First Systems Overview We build businesses that serve people. This role turns vision into motioncontracts signed, books reconciled, great people hired and onboarded, filings on time, leaders supported. Administration here is leadership: you create order out of noise, move work to done, and raise the standard while you do it. On any given day youll face more pull than one person can finish. You will think, decide, and deliver: reduce thirty-five competing requests to the vital seven, set clear commitments for the rest, and ship accurate, on-time outcomes under pressure. You design simple systems, communicate crisply, use AI as a power tool (never a crutch), and know when to move fast and when to slow down to get it right. If youre energized by ownership, service, and resultsand ready to invest yourself in meaningful work alongside high-performing teammatesyoull thrive here. If youre guarding hours, chasing good enough, or looking for a lifestyle desk, you wont. We honor real family commitments and expect adults who keep their word. Our Core Values At the heart of our organization are three core values that guide everything we dofrom daily tasks to long-term strategy. These values are not just ideals; they are behaviors we expect, reward, and live by across all companies in our network. Excellence We pursue excellence with confidence and humilityowning our work, communicating effectively, and refusing to compromise on quality. We believe true excellence blends technical skill with continuous learning, personal responsibility, and a team-first mindset. Compassion (Others-First Service) Our approach to compassion is action-oriented. We lead with empathy, selflessness, and teamworkputting the needs of others first while maintaining high expectations. Its about serving with care, offering support, and creating a positive impactwithout enabling excuses or compromising accountability. Purpose (You Were Made for This) We believe each person was created for a purposeand that includes their work. The best administrators dont just organize calendars or run reportsthey bring clarity, calm, and forward motion to everyone around them. They know why they do what they do, and they choose to serve others through their unique blend of insight, drive, detailed organization, and excellence. If youre someone who sees administration as more than a jobif its the work you were made to dowe want to hear your story. Show us how your sense of purpose aligns with this opportunity to lead, serve, and make an impact. What Youll Do Central Administration Keep shared work flowing across companies. Coordinate leaders/admins; clear blockers fast. Publish simple weekly status and risks. Contracts Manage templates, routing, signatures, repository. Track renewals and vendor requirements. Finance Run AP/AR, purchasing, reconciliations. Support month-end close and cash visibility. Regulatory Keep entities compliant: filings, licenses, deadlines. Coordinate with tax/accounting partners. Hiring & Onboarding Post, screen, schedule, offers, onboard, support. Standardize onboarding checklists and records. Executive Operations Own calendars, travel, meeting prep/minutes. Drive follow-through on initiatives. Prioritize & Deliver Triage vital actions; set dates for the rest (and achieve the dates)... a step at a time Protect focus blocks; finish what you start. Systems & Automation Build clean SOPs and checklists. Use AI and simple automations to remove busywork. Who You Are: Ownership & Grit You take responsibility, keep your word, and push through to done. Focus & Finish Cut noise to the vital work; set dates for the rest; close loops. Craftsmanship Clean, accurate work; know when speed is right and when precision is required. Others-First Service Anticipate needs, make teammates better, protect their focus. Clarity & Calm Plain language, clear next steps, steady under pressure. Systems Mindset Build repeatable ways of working; leave every process better. AI, Used Wisely Power tool, not a crutch; verify sources and catch errors. Coachable & Direct Seek feedback, speak plainly, own outcomes. Practical Track Record Real results from work, school, trade, or serious projectsnot theory. Qualifications Must-Haves Proven capability: Degree or clear evidence of outcomes (internships, startup, military, trade, major projects). Executive-grade communicator: Clear briefs, texts, and emails; frame options with pros/cons and risks; offer a recommendation; anticipate questions; bring factsnot what do you want?. Owned end-to-end work: You have personally done at least three of the following from start to finish: getting contracts signed and renewed; closing monthly books and doing reconciliations; submitting required filings on time; hiring and onboarding a new team member; running executive operations (calendar, travel, meeting prep and follow-up). Financial basics: AP/AR, reconciliations, cash tracking; build and follow a simple budget. Core tools: GPT (prompting + fact-checks), QuickBooks Online, spreadsheets (lookups, pivots), bill-pay/expense app, a task manager, a docs/wiki, a simple hiring tracker. Strong Pluses Multi-entity operations experience. Regulated or aviation-adjacent work. Portfolio integration: Youve helped integrate an acquired companypeople, payroll, policies, contracts, accounts. Not a Fit If You optimize for hours over outcomes; a strict 95 is your priority. You ask What do you want? instead of presenting options with a recommendation. You avoid owning mistakes or you soften/hide bad news. You try to do all 35 requests and finish none; prioritization is painful. You freeze under pressure or chase perfection instead of shipping. You consider small tasks beneath you when the mission requires them. You wont write clear briefsno options, risks, or next steps. You dislike documenting process and keeping simple SOPs current. You resist learning tools (GPT, spreadsheets, QuickBooks) to move faster. You need constant supervision and dont set or renegotiate dates proactively. You view administration as clerical, not leadership and stewardship. Youre uncomfortable handling confidential info with strict discretion.

Company Cox Automotive - USA Job Family Group Business Operations Job Profile Sr Business Services Specialist Management Level Individual Contributor Flexible Work Option No remote option; must work at a specified Cox location Travel % No Work Shift Day Compensation Hourly base pay rate is $19.52 - $29.23/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program. Job Description The Administrative Assistant/ Senior Business Services Specialist provides courteous, accurate, and efficient administrative support for sales and rental functions, ensuring a positive impression of Midwest Great Dane for both internal and external customers. This role supports branch personnel and contributes to the smooth operation of the office by managing clerical tasks, customer interactions, and essential documentation. This is an on-site role and the shift for this position is Mon-Fri 8:00 AM- 4:30PM What you'll do: * Prepare quotations and orders, collect required signatures, and distribute documents via email. * Verify completion of all required trailer sales documentation; process customer invoices, license sold trailers and send copies to customers. * Forward sales payments to the appropriate departments. * Maintain accurate and timely sales files. * Update unit inventory status (new, trades, on hold, sold) in the system. * Keep customer profiles current through system updates. * Process miscellaneous billings related to sales and rental. * Provide clerical support for sales and rental departments within agreed deadlines. * Interact with rental customers, obtain credit applications, print rental contracts, invoice rentals, and maintain insurance certificates. * Process card transactions and deposit checks received. * Answer and direct incoming, outgoing, and inter-office calls using a multi-line phone system; relay messages promptly. * Distribute all incoming email and correspondence to the appropriate departments and also prepare any outgoing mail. * Order and inventory of office supplies and forms. * Establish and maintain professional relationships with suppliers, customers, and co-workers. * Perform other duties as requested by the Office Administrator. What's in It for You? Here's a sneak peek of the benefits you could experience as a Cox employee: * A competitive salary and top-notch bonus/incentive plans. * A pro-sales culture that honors what salespeople (like you!) contribute to our success. * Exceptional work-life balance, flexible time-off policies and accommodating work schedules. * Comprehensive healthcare benefits, with multiple options for individuals and families. * Generous 401(k) retirement plans with company match. * Inclusive parental leave policies, plus comprehensive fertility coverage and adoption assistance. * Professional development and continuing education opportunities. * Access to financial wellness/planning resources. Check out all our benefits Who you are: Minimum Qualifications: * High School Diploma/GED * Excellent written and verbal communication skills. Preferred Qualifications: * 2-3 years of general office experience or equivalent combination of education and experience. * Previous experience working in an office environment with multi-line phone systems. * Basic proficiency with Microsoft Office software; prior experience with Karmak preferred. * Accurate alphanumeric and 10-key data entry skills. * Strong interpersonal skills for developing business relationships at all levels. * Ability to manage time and priorities effectively with minimal supervision. * Analytical and problem-solving skills. Drug Testing To be employed in this role, you'll need to clear a pre-employment drug test. Cox Automotive does not currently administer a pre-employment drug test for marijuana for this position. However, we are a drug-free workplace, so the possession, use or being under the influence of drugs illegal under federal or state law during work hours, on company property and/or in company vehicles is prohibited. Benefits Employees are eligible to receive a minimum of 6.67 hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave. About Us Through groundbreaking technology and a commitment to stellar experiences for drivers and dealers alike, Cox Automotive employees are transforming the way the world buys, owns, sells - or simply uses - cars. Cox Automotive employees get to work on iconic consumer brands like Autotrader and Kelley Blue Book and industry-leading dealer-facing companies like vAuto and Manheim, all while enjoying the people-centered atmosphere that is central to our life at Cox. Benefits of working at Cox may include health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO). For more details on what benefits you may be offered, visit our benefits page. Cox is an Equal Employment Opportunity employer - All qualified applicants/employees will receive consideration for employment without regard to that individual's age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law. Cox provides reasonable accommodations when requested by a qualified applicant or employee with disability, unless such accommodations would cause an undue hardship. Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship.

JobID: 210700239 JobSchedule: Full time JobShift: Base Pay/Salary: Plymouth,MN $28.32-$38.46 Become an integral part of Consumer & Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As a Senior Administrative Assistant in Consumer & Community Banking, you will need to work well in a team environment, be able to represent the manager and group with professional courtesy and acumen and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes, and techniques to complete assignments in line with the department's activities and goals. Job responsibilities * Maintain complex and detailed calendars * Screen incoming calls and determine the level of priority, while using caution in dispensing information * Manage the coordination and logistics of both internal and external meetings * Arrange and coordinate complicated domestic and international travel * Organize all aspects of internal and external events, including catering and transportation * Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines * Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access * Produce high quality emails and messages to individuals at all levels of the organization * Maintain department documents, including current organizational charts and Executive Bio's * Handle regular activities without prompting, and advise in advance with issues or delays * Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Required qualifications, capabilities, and skills * At least three years of administrative experience * Advanced ability to organize * Discretion and good judgment in confidential situations, and proven experience interacting with senior management * Strong interpersonal, written, and oral communication skills * Strong proficiency in Microsoft Office * Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Preferred qualifications, capabilities, and skills * College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid option