Senior administrative assistant jobs in Normal, IL - 46 jobs

Job Description Position Title: Executive Assistant Department: Administration Company: Philippi-Hagenbuch, Inc. Supervisor: CEO Location: 7424 W. Plank Rd., Peoria, IL 61604 FLSA Status: Exempt Salary: From $50,000 Effective Date: November 15, 2025 Our Expectations As an Executive Assistant at PHIL, you should be strong at juggling, problem solving, anticipating needs and providing rock-star customer service; you contribute to building a future where innovation, collaboration, and care define every interaction-internally and externally. You will play a vital role in supporting the daily operations that enable our teams to build purpose-driven solutions for clients around the world. You will shoulder a wide range of responsibilities, helping ensure smooth internal operations, timely communication, and consistent follow-through that supports our team and clients. Whether organizing information, assisting with tasks in other departments, and supporting the CEO's needs, your efforts help build meaningful infrastructure that empowers others to do their best work. From navigating complex schedules to streamlining communication systems, you thrive on the challenge of finding efficient, people-centered solutions to everyday problems. In every interaction-with visitors, team members, partners, or job applicants-you represent our values of kindness, professionalism, and understanding. Primary Responsibilities Greet and assist visitors. Plan and coordinate associate travel (which will require occasional after-hours and weekend coordination). Coordinate incoming/outgoing mail, packages, and courier needs. Procure and maintain all supply levels: office, break room, janitorial. Assist with internal communication materials, signage updates, and event coordination. Provide general administrative support to departments (e.g., scanning, note-taking, label creation). Ensure a welcoming office environment by maintaining decor, plant care, and holiday decorations. Maintain and distribute internal contact directories and assist with the BRAVO recognition program. Run errands as needed. Participate and document activities and schedules for the various committees within the Company. Qualifications, Success Traits and Requirements Strong interpersonal skills with a professional, friendly demeanor. Exceptional attention to detail, organizational skills, and confidentiality. Proficiency in Microsoft Office programs including Excel, Word and PowerPoint. Skilled in utilizing office equipment efficiently. Strong Comfort with technology advancements such as AI platforms. Ability to adapt to changing priorities and practice timely follow-through. Confidentiality and Drama Free are very important. Self-Directed and Proactive. Willingness to do what it takes, with no job task being above or beneath you. Valid driver's license and willingness to travel locally for errands or training. Physical capability to perform light lifting and remain seated or standing for extended periods. Work Environment & Expectations Primarily office-based in a climate-controlled, smoke-free environment. Occasional visits to the Welarco Fabrications shop floor, with adherence to health, safety and PPE protocols. Requires clear written and verbal communication across all levels of the organization. Supports a culture of respect, patience, and problem-solving under pressure. Together, we build the future-by helping you haul, solving what matters, and carrying the load for one another. Join us in building a workplace that thrives on integrity, creativity, kindness and care.

Your Work Shapes the World at Caterpillar Inc. When you join Caterpillar, you're joining a global team who cares not just about the work we do - but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here - we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it. Role Definition: Provides administrative support and coordination activities for the Mapleton Leadership Team. Responsibilities: * Supports continuous improvement process (paper and digital) * Coordination responsibilities for events, meetings, schedules, etc. * Support Mapleton facility communications by coordinating message distribution, preparing draft communications, and collaborating closely with the local facility communicator and site leadership to ensure timely, accurate, and consistent information flow. * Typing and distributing memos, meeting minutes and presentations for staff. * Maintaining vacation schedule and master schedule of whereabouts for staff. * Maintaining master copies of organizational policy and procedure manuals and keeping them up-to-date. Requirements: * Demonstrated ability to uphold strict confidentiality. * Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision. * Collaborating: Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner. * Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors. * Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation. * Office Administration: Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams. * Microsoft Office: Knowledge of Microsoft Office; ability to use the features and functions in Microsoft Office products. Top Candidates will also have: * Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations. * Demonstrated experience providing support to senior leaders in a fast‑paced and challenging environment. * Ability to generate reports for senior leadership internally to Mapleton. * Understanding of expense reporting, mail management, and purchase order processes. Additional Information: * The position hours are Monday- Friday 6:30AM-3PM, but may need to flex hours to support off-shift operations. * This position is located on-site at Mapleton, IL. Summary Pay Range: $21.90 - $32.90 Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar. Benefits: Subject to plan eligibility, terms, and guidelines. This is a summary list of benefits. * Medical, dental, and vision benefits* * Paid time off plan (Vacation, Holidays, Volunteer, etc.)* * 401(k) savings plans* * Health Savings Account (HSA)* * Flexible Spending Accounts (FSAs)* * Health Lifestyle Programs* * Employee Assistance Program* * Voluntary Benefits and Employee Discounts* * Career Development* * Incentive bonus* * Disability benefits * Life Insurance * Parental leave * Adoption benefits * Tuition Reimbursement * These benefits also apply to part-time employees This position requires working onsite five days a week. Visa Sponsorship is not available for this position. This employer is not currently hiring foreign national applicants that require or will require sponsorship tied to a specific employer, such as, H, L, TN, F, J, E, O. As a global company, Caterpillar offers many job opportunities outside of the U.S which can be found through our employment website at **************************** Posting Dates: January 20, 2026 - February 3, 2026 Any offer of employment is conditioned upon the successful completion of a drug screen. Caterpillar is an Equal Opportunity Employer, Including Veterans and Individuals with Disabilities. Qualified applicants of any age are encouraged to apply. Not ready to apply? Join our Talent Community.

Job DescriptionSalary: Job Title: Executive Assistant Reports To: Executive Director / CEO / Senior Leadership The Executive Assistant provides high-level administrative support to the executive team by handling a wide range of executive and administrative tasks. This position requires excellent organizational skills, strong attention to detail, discretion, and the ability to manage multiple priorities efficiently in a fast-paced environment. Key Responsibilities: Manage and maintain executives schedules, appointments, and travel arrangements. Prepare correspondence, reports, and presentations on behalf of executives. Screen and direct phone calls, emails, and other communications to the appropriate parties. Organize and coordinate meetings, including agenda preparation, minutes, and follow-ups. Handle confidential information with discretion and professionalism. Assist with special projects, research, and event planning as assigned. Maintain filing systems and ensure accurate record keeping. Serve as a liaison between executives and internal/external stakeholders. Support in preparing financial reports, expense tracking, and budget monitoring. Qualifications: Associate or Bachelors degree preferred (Business Administration or related field). 3+ years of experience in administrative or executive assistant roles. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace. Excellent written and verbal communication skills. Ability to prioritize and manage multiple projects simultaneously. Professional demeanor and ability to maintain confidentiality. Preferred Skills: Experience supporting senior executives or leadership teams. Strong problem-solving and decision-making abilities. High level of attention to detail and accuracy. Flexibility and adaptability in a dynamic work environment. Work Environment: Office-based with occasional remote or hybrid flexibility (if applicable). May require occasional travel or after-hours availability for meetings or events.

Operations Executive Assistant Job Status: Full-Time FLSA Status: Non - Exempt Reports To: Integrator/Operations Manager Work Schedule: Monday - Friday 7:00am - 4:00pm Positions Supervised: None POSITION SUMMARY We are seeking a proactive, detail-oriented Operations Coordinator/Executive Assistant to support the smooth execution of operational, administrative, and reporting functions across multiple departments. This role will serve as a critical hub for coordination between leadership, operations, and administrative teams, and will help drive efficiency by managing recurring processes, tracking performance metrics, assisting with reporting, and supporting general operational needs. The ideal candidate is highly organized, comfortable juggling multiple priorities, and enjoys working behind the scenes to keep things running smoothly. Reasonable Accommodations Statement To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions. Essential Functions Statement(s) ADMINISTRATIVE & OPERATIONAL SUPPORT Prepare and distribute materials for weekly meetings, including agenda preparation and follow-up reporting. Update and maintain departmental and company-wide scorecards. Manage calendars for operations and leadership team members, including scheduling of Quarterly Conversations and Employee Reviews. Coordinate and collect 90-day performance review forms for construction employees. Obtain necessary approvals and signatures for contracts, vendor invoices, PTO requests, and other operational documents. Handle miscellaneous errands and occasional personal assistant tasks (e.g., lunch pickups). OPERATIONS & REPORTING SUPPORT Assist in compiling data and preparing recurring reports (weekly, quarterly, etc.) for leadership. Support with job cost analysis and reporting; gather and organize data in a meaningful, decision-supportive way. Help manage internal support tickets in Davisware/Vision software system. PROJECT & PROCESS SUPPORT Assist with quote tracking, follow-up, and improving deadline management for proposals. Provide general support for operations improvement projects or initiatives. Interface with cross-functional teams to gather data and track status updates. OTHER RESPONSIBILITIES Provide occasional support for email management for leadership team members. Take on evolving tasks as needed to support operations and company leadership. Coordinate with vendors to plan annual training week. Perform other duties as assigned. QUALIFICATIONS Proven experience in operations support role. Strong organizational and time management skills. Proficiency with Microsoft Office Suite (Excel, Word, Outlook). Excellent written and verbal communication skills. Ability to prioritize tasks independently and adapt in a fast-paced environment. Attention to detail with a high level of accuracy. Comfortable handling confidential or sensitive information with discretion. PREFERRED SKILLS Experience with reporting and data analysis. EDUCATION High school diploma or GED required, Associate's degree preferred. COMPETENCY STATEMENTS Accountability - Ability to accept responsibility and account for your actions. Accuracy - Ability to perform work accurately and thoroughly. Analytical Skills - Ability to use critical thinking and reasoning to solve problems. Communication, Oral - Ability to communicate effectively with others using the spoken word. Communication, written - Ability to communicate in writing clearly and concisely. Detail Oriented - Ability to pay attention to the minute details of a project or task. Ethical - Ability to demonstrate conduct conforming to values and accepted standards. Honesty/Integrity - Ability to be truthful and be seen as credible in the workplace. Organized - Organizing or following a systematic method of performing a task. Time Management - Ability to utilize the available time to organize and complete work within a given deadline. Working Under Pressure - Ability to complete assigned tasks under stressful situations. WORK ENVIRONMENT Typical busy office environment. ➢ Illinois Oil Marketing Equipment provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. ❖ Safety Sensitive Functions-This position is deemed Safety Sensitive since a person improperly performing the essential or marginal functions of the job would constitute a threat to the health and safety of the employee, the employee's co-workers, and/or the public at large. The company has reviewed this to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the company reserves the right to change this job description and/or assign tasks for the employee to perform, as the company may deem appropriate. *IOME does not offer sponsorship for work visas. Starting Wage: $20.00 to $25.00 per hour

Established in 1991, Collabera is one of the fastest growing end-to-end information technology services and solutions companies globally. As a half a billion dollar IT company, Collabera's client-centric business model, commitment to service excellence and Global Delivery Model enables its global 2000 and leading mid-market clients to deliver successfully in an increasingly competitive marketplace. With over 8200 IT professionals globally, Collabera provides value-added onsite, offsite and offshore technology services and solutions to premier corporations. Over the past few years, Collabera has been awarded numerous accolades and Industry recognitions including. Collabera awarded Best Staffing Company to work for in 2012 by SIA. (hyperlink here) Collabera listed in GS 100 - recognized for excellence and maturity Collabera named among the Top 500 Diversity Owned Businesses Collabera listed in GS 100 & ranked among top 10 service providers Collabera was ranked: 32 in the Top 100 Large Businesses in the U.S 18 in Top 500 Diversity Owned Businesses in the U.S 3 in the Top 100 Diversity Owned Businesses in New Jersey 3 in the Top 100 Privately-held Businesses in New Jersey 66th on FinTech 100 35th among top private companies in New Jersey *********************************************** Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance. Position Details: Industry Manufacturing Work Location East Peoria, IL 61630 Job Title Administrative Assistant Duration 1 Year (Strong possibility of extension) Job Description: Candidate Responsibilities: Position supports IT Director of Global Technology Services. Typical Day: Answering emails, managing schedules, manage travel schedule, hosting suppliers, must be available for impromptu changes. Very high demand admin position. High intensity. Conflict resolution. Qualifications Technical Skills: Very familiar with email and related admin experience. Must have extensive PowerPoint, excel (Vlookup, formulas, pivot tables). Minimum of associates degree or certification in Admin based work. Soft Skills: Attention to details, extensively organized, Team player. Additional Information If you are interested kindly contact: Monaliza Santiago ************

Curia/Support Date Available: 02/01/2026 ADMINISTRATIVE ASSISTANT POSITION OVERVIEW The Administrative Assistant for the Office of Catholic Schools provides administrative and clerical support to the Superintendent and Associate Superintendent while serving as the primary point of contact for the office. This role requires professionalism, discretion, strong organizational skills, and a commitment to the Catholic mission and values of the Diocese of Peoria. The Administrative Assistant helps ensure the smooth day-to-day functioning of the Office of Catholic Schools through responsibilities such as answering and directing calls, managing schedules, preparing correspondence, maintaining files and records, and supporting general office operations. ESSENTIAL DUTIES AND RESPONSIBILITIES Welcome and assist Curia staff and visitors in a courteous, professional manner. Answer and screen incoming calls; manage mail, deliveries, and general office communications. Distribute invoices to schools, process payments, and assist with basic financial tasks. Prepare and reconcile expense reports and credit card statements. Collaborate with the Superintendent and Associate Superintendent to plan and execute special projects and events, including scheduling, registration, materials preparation, hospitality, and event set-up and tear-down. Create, organize, and maintain both digital and paper forms, records, and files. Draft, proofread, and edit written correspondence, memos, and reports. Monitor office supply inventory, place orders, process purchase requests, and maintain an organized and efficient work environment. Perform errands and additional administrative tasks as needed to support the Office of Catholic Schools. Model and uphold the teachings and values of the Catholic Church. Conduct oneself in a manner consistent with the philosophy and mission of the Diocese of Peoria in both professional and personal settings. EDUCATION, EXPERIENCE, AND SKILLS REQUIRED Associate degree or equivalent work experience; bachelor's degree preferred. Proficiency with Microsoft Office, Google Workspace, and other digital office tools. Professional, welcoming demeanor with strong customer service skills (in-person, phone, and email). Familiarity with the structure and operations of the Catholic Church. Strong written and verbal communication skills. Ability to anticipate needs, prioritize tasks, and respond proactively. Self-motivated, with the ability to work independently and collaboratively. High level of integrity, discretion, and sound judgment. Ability to maintain strict confidentiality. Exceptional organization and time-management abilities, with the capacity to multitask effectively. COMPLIANCE Ability to pass a criminal background check. Successful completion of drug screening and safe-environment training as required by diocesan policy. BENEFITS Salary range: $45,000 - $60,000 Medical plan Optional dental and vision plans Paid time off (vacation, holidays, and sick leave) 403(b) retirement plan with employer matching Long-term disability coverage Life insurance

Administrative Assistant IV (12 months) JobID: 2598 Office & Technical Employees/Administrative Assistant Date Available: 08/03/2026 Additional Information: Show/Hide We are excited about your interest in our district! District 87 is home to one high school, one junior high, six elementary schools, and one early childhood school. We also have the Bloomington Career Academy which provides career exploration opportunities to high school students at Bloomington High School and surrounding school districts. Please review the attached job description, non-union compensation rates and Office and Technical Employees handbook in the bottom right-hand corner. * The minimum starting compensation for this position will be $22.21/hour and compensation will be commensurate with prior District 87 and full-time external experience as outlined in the OTE compensation matrix. * Employment beginning after the normal employment start date will be prorated based on the number of days worked. * More detailed information about benefits and costs associated with benefits can be found here. This position will be classified as part of the OTE employee group.

Assistant or Associate University Counsel Job no: 519181 Work type: On Campus Title: Assistant or Associate University Counsel Division Name: Presidential Department: Office of General Counsel Job Summary The Assistant or Associate University Counsel is a highly skilled and experienced attorney and a vital member of the in-house legal team at Illinois State University. Under the direction of the General Counsel, the Associate University Counsel has primary responsibility for the management of numerous and varied legal matters and will provide timely and effective advice and counsel to various University units and personnel. Subject matter responsibility includes representing the University before state and federal external agencies, appearing in state and federal court, managing university litigation (both cases handled in house and with outside counsel), third party discovery requests, subpoenas, and records requests, conducting risk management analysis of litigation, and providing legal advice related to the University Department of Intercollegiate Athletics, NCAA compliance, Title IX compliance, faculty employment issues including related Appointment Salary Promotion and Tenure Policies (ASPT) and other policy matters with other matters as assigned. This employee must be capable of working with minimal supervision, of working very positively within a dynamic team, be an excellent communicator, and be willing to work on matters beyond primary focus as needs arise, including willingness to develop new areas of sub-specialty in a hands-on, high-volume in-house counsel office. Additional Information Benefit Highlights: Health, dental, vision, and life insurance Retirement and supplemental retirement Tuition waiver benefits Paid vacation (24 days a year) and sick time (12 days a year) Paid holiday/administrative closures (********************************************** For more University Benefit information: ************************************** Salary Rate / Pay Rate $130,000 - $150,000 combined with an excellent benefits package Required Qualifications 1. Law degree from an American Bar Association Accredited Law School 2. Licensed and in good standing to practice law in State of Illinois, or eligible for admission to practice within six months of employment 3. Five or more years of civil defense litigation experience including direct trial experience and direct client interaction. 4. Excellent analytical skills and legal research and writing skills. 5. Excellent verbal, and written communication skills to effectively interact with University leadership, administrators, campus partners and stakeholders. 6. Excellent interpersonal and advising skills demonstrating empathy, courtesy, diplomacy, and a collaborative approach demonstrating a commitment to effective client service. 7. Ability to work independently while effectively keeping supervisor, colleagues, and clients informed. 8. Excellent problem-solving skills and demonstrated ability to address difficult and complex issues. 9. Strong organizational skills and attention to detail with the ability to prioritize and work on multiple time-sensitive, concurrent, complex matters. 10. Ability to address senior level administrators and other groups with confidence. 11. Appreciation of unique and often complex decision-making dynamics associated with working for a university. 12. Willingness to work on matters beyond primary focus as needs arise including willingness to develop new areas of sub-specialty in a hands-on, high-volume in-house counsel office. 13. Ability to use common computer applications and case management software. 14. Ability to represent the University professionally and tactfully. Preferred Qualifications 1. Experience practicing law in a University setting or other in-house environment or in regular representation of public or private institutional clients. 2. Employment law experience. 3. Education law experience. 4. Civil Rights litigation experience. 5. Civil defense litigation experience. 6. Title IX compliance experience. 7. Experience working directly with HR, risk management, and employees of clients. Functional Expectations Must be able to complete the following with or without a reasonable accommodation: 1. Remain at a workstation for extended periods 2. Move about in various locations on and off campus as needed to complete day-to-day work 3. Effectively communicate on a daily basis Proposed Starting Date ASAP Required Applicant Documents - Resume / C.V. - Cover Letter - Reference List Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply" Special Instructions for Applicants To ensure full consideration, applicants are encouraged to submit their application materials by August 16, 2024. Review of applications will commence on this date and continue until the position is filled. Contact Information for Applicants Meghan Lugo ***************** Important Information for Applicants This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources. Illinois State University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at **************. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence. If you are having difficulty accessing the system, please call Human Resources at **************. Advertised: 08/12/2024 Central Daylight Time Applications close: Employee Referral Send me jobs like these We will email you new jobs that match this search. Great, we can send you jobs like this, if this is your first time signing up, please check your inbox to confirm your subscription. The email address was invalid, please check for errors. You must agree to the privacy statement Assistant or Associate University Counsel Opened08/12/2024 Closes DepartmentOffice of General Counsel Illinois State University seeks an Assistant or Associate University Counsel in the Office of General Counsel (OGC). TEST Current Opportunities Assistant or Associate University Counsel Opened08/12/2024 Closes DepartmentOffice of General Counsel Illinois State University seeks an Assistant or Associate University Counsel in the Office of General Counsel (OGC).

FamilyCore understands that strong families are at the heart of any vibrant, tight-knit community. Through the mission of "instilling hope by creating the right balance of resources and care to foster and equip healthy productive children and families," our 90 dedicated employees are committed to the investment of strengthening families with the tools and ties to succeed. Our team works with schools, the court system and other social service agencies to connect counseling, intervention, preventative education, and other support services for families in need. FamilyCore, a private, non-profit, nationally accredited social service agency with over 120 years of service, takes a holistic approach in its continuum of care, often providing boosts of support to multiple generations. The end goal is to maintain the integrity of the family. Be a part of this goal by joining the FamilyCore Team! Benefits for Full-Time Employees: Newly hired employees are eligible for benefits on the first day of the month following one month of service Robust Medical (Option of HMO or HDHP/PPO), Dental and Vision Benefits Employer funded Health Savings Account Basic Life Insurance & Accidental Death and Dismemberment Voluntary Life Insurance Short-Term Disability & Long-Term Disability Paid Time Off (PTO) 11 Paid Holidays, including a Floating Holiday Additional Paid Leave for All Workers Act Leave (For Full-time and Part-time Employees) Culture supporting Work/Life Balance 401k Plan (3% Employer Contribution After Vested) Professional Development Opportunities, including Tuition Reimbursement Health, Wellness and Financial Educational Resources Public Service Loan Forgiveness (PSLF) Eligible Employer Confidential Employee Assistance Program About this Role: Serve all clients as the first point of contact, follow established office procedures and protocols, and other such duties as may be necessary for the effective and efficient operation of the office and promote the mission of FamilyCore. Perform duties as required under the general direction of the Supervisor. Responsibilities: Provide and ensure a welcoming customer experience that promotes a quality interaction and the mission of FamilyCore. Perform all data entry and client record management functions to ensure compliance with Council on Accreditation and contractual requirements. Perform a variety of support functions such as, but not limited to, filing, copying, mailing, data entry, and facilitating paperwork and billing. Ensure safety protocols and policies are practiced at all times. Triage and maintain client confidentiality in all communications in accordance with Council on accreditation and regulatory bodies. Responsible to ensure all office equipment is in proper working order. Assist with all client requests for information. Follow all protocols and procedures for processing money in accordance with accounting policies. Manage and track inventory of supplies and ensure adequate supplies are available when needed. Ability to organize and maintain data and confidential information. Adhere to standards adopted through Council on Accreditation. Develop and maintain working relationships with all internal and external clients. Orient and train all staff on the proper use of office equipment and protocols for FamilyCore resources. Special projects as assigned. Ensure safety protocols and policies are practiced at all times. Assume responsibility for professional development and cultural competency. *Perform other duties as assigned. Education and Experience: High school diploma or equivalent required. 1-3 years experience required. Competency: Basic proficiency in MS Word, Outlook and Excel required. PowerPoint is preferred. Excellent written and verbal communication skill Strong interpersonal, problem solving, and teamwork skills. Ability to organize and maintain data and confidential information. Ability to establish and maintain a client focus. Ability to set and maintain professional boundaries with clients. Must pass required background check with Illinois Department of Children and Family Services (DCFS). Must pass background checks with Illinois Department of Public Health (IDPH) Health Care Worker Registry, and Illinois Department of Healthcare and Family Services OIG Provider Sanctions. Must possess valid Illinois Driver's in good standing, and proof of valid vehicle insurance. Utilize time tracking software and all other software required to fulfill duties. Safe, reliable personal vehicle, to be used for FamilyCore business. Ability to be sensitive and understanding of cultural and lifestyle differences of all people regardless of race, religion, sexual orientation, age, or background. Successfully complete FamilyCore training as required. Physical: Frequent sitting, grasping, fingering, and lifting, pulling, and pushing up to 10 lbs. Regular standing, reaching. Occasional walking, stooping, reaching overhead, and other physical activities related to an office environment. Operate general office equipment, including multi-line phone, fax machine, printer, copier, scanner, laminator, and personal computer, with or without dual screens. Perform all job requirements with or without reasonable accommodation. Work Environment: Work occurs in an office environment. Occasionally exposed to loud noise and outdoor weather conditions. May be subject to distraction and interruptions. May be subject to difficult client interactions that involve behavioral and/or emotional challenges. FamilyCore is an Equal Employment Opportunity Employer *Clarification for 'Other duties as assigned': This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice Note: Applicable law does not allow FamilyCore to hire/employ persons that have been declared a sexually dangerous person or that have been convicted of certain crimes. (See, e.g. 89 Ill. Adm. Code 385.10 et seq. for further detail).

Position involves specialized and/or diverse administrative support work and provides assistance to the department chair and faculty of the Department of Social Work. Duties will include communication, accounting and bookkeeping, assistance with personnel processes, data management, and public relations assignments. Under the supervision of the department chair, will use discretion to implement general office operations, interpret statutes, regulations, policies, and procedures in conducting departmental business. This position will utilize standard office tools and technology and will supervise and provide leadership to student employees, as necessary. Minimum Requirements: High-school diploma or GED equivalency and two years of office experience or two years of post-secondary education. Preferred Qualifications: * Bachelor's degree or 3 years experience in a related field * Demonstrate ability to organize and manage budgets and department records and files * Experience in effective management of social media and webpages * Experience of successful supervision and/or mentoring of student workers * Experience with Microsoft Office suite (especially Outlook, Word, Excel) Position Overview: Work involves specialized and/or diverse administrative responsibilities and support to the faculty and students of the Department of Social Work. Duties include management of the office, administration of department-related communications, record management, and coordination and management of student workers. A successful candidate must have the ability to work independently, possess excellent interpersonal skills, and be highly detailed and organized. FHSU and the Department of Social Work are committed to building an inclusive and representative environment for our students and state. We encourage members of underrepresented groups to apply. Responsibilities may include: * Provide specialized administrative support by composing office correspondence or reports, proofs and edits. * Plan, coordinate and arrange meetings with multiple agencies, or individuals. * Make travel and lodging arrangements, reimbursement for faculty travel, and candidate interview travel. * Design and assist with newsletters, publications, and reports for distribution to public officials and/or general public. Prepare and publish documents for web sites and maintain existing web site pages. * Reviews purchase orders, vouchers, bills and forms to approve merchandise and/or reimbursements or to make payment for goods and services. * Coordinate maintenance of office equipment. * Oversees the stock of office supplies, equipment and forms. Orders and purchases supplies and equipment. Handles inventory for the office. * Perform basic bookkeeping duties as preparing billings and vouchers, classifying and recording transactions, identifying and resolving discrepancies, reconciling numbers and preparing transaction reports. * Work with the Chair to ensure course schedules are submitted accurately and on time adhering to FHSU deadlines * Prepare personnel transactions and maintain records of personnel actions. * Participate in preparing various program budgets and maintains budget accounts, including accurate payroll records of the student employees. * Manage department social media accounts * Perform other office management functions as needed or assigned by the Department Chair Deadline: Review of applications will begin on January 29th, 2026 and continue until the position is filled. Salary: $15.03 per hour, plus benefits Benefits: To review our competitive benefit package, please visit FHSU Benefits. Required Application Documents: Applicants should submit a resume, as well as the names and contact information of three professional references. Applicant documents should be submitted in one PDF. Application Process: To apply for this position, please visit FHSU Careers. Only electronic applications submitted through the webpage will be accepted. If you have questions regarding the position, please contact: Tim Davis Ph.D., LSCSW Professor and Chair, Department of Social Work ************ **************** Community of Hays FHSU is located in Hays, a vibrant college town of approximately 20,000, located halfway between Kansas City and Denver on Interstate 70. Hays is the regional center for education, health care, professional services, shopping, culture, and recreation for the western half of Kansas. The community boasts excellent recreational programs and facilities, including the comprehensive Center for Health Improvement, Hays Aquatic Park, Smoky Hill Country Club, Hays Municipal Golf Course, and extensive walking, running, and biking trails. Hays is within 45 minutes of two large lakes that offer great opportunities for boating, fishing, and camping. The Hays Municipal Airport provides connecting service to Denver with several flights daily. The Hays community is home to excellent Pre-K and K-12, public and private schools. With over 60 restaurants, major retail outlets, a low unemployment rate, and very short commute times, the city provides a safe, welcoming, low-cost, high-quality living environment for the residents who call "Hays, America" home. Notice of Non-discrimination - Fort Hays State University is an Equal Opportunity Employer and does not discriminate on the basis of gender, race, religion, national origin, color, age, marital status, sexual orientation, genetic information, disability or veteran status. Background Check: Final candidate will have consented to and successfully completed a criminal background check. Notice to KPERS retirees applying for a position: Recent legislation changes working-after-retirement rules for both you and your employer if you go back to work for a KPERS employer. Please contact your KPERS representative or ************* for further information on how this might affect you.

**All administrative Assistant I positions are located on-campus positions. DUTIES AND RESPONSIBILITIES Provide administrative support to the hiring department; receive telephone communications, correspondence, and employees/visitors; respond to questions and requests; maintain department files and computerized information for data entry; greet and interact with students, faculty, and staff; manage correspondence, files and telephone communications; prepare materials for and assist in planning department activities and events; perform word processing and database management activities; maintain department website; maintain office supplies; process and distribute mail; perform other related duties as assigned. MINIMUM QUALIFICATIONS Office or related business experience; excellent skills in written, verbal and personal communications; strong customer service orientation; ability to productively work/interact with diverse groups of people; show respect and sensitivity for cultural differences; work independently and exhibit sound/accurate judgment; work with sensitive/confidential information and records; is proficient in Microsoft Office Suite; skill with word processing, spreadsheet and database management applications; editing and proofreading skills; mathematical and problem solving skills; ability to deal with periodic timetable changes; compose correspondence; create computerized reports; ability to coordinate/manage multiple projects and tasks simultaneously and on deadline. MENTAL/PHYSICAL REQUIREMENTS Selected candidate must have the mental and physical capabilities to perform the essential functions of the position with or without reasonable accommodation. Other Duties performed in a normal office environment with little exposure to outdoor temperatures or dirt and dust. Working conditions are typically moderately quiet. Bradley University is a top-ranked, private university in Peoria, Illinois, offering nearly 6,000 undergraduate and graduate students' opportunities, choices, and resources to build their futures. Innovation, action, and collaboration drive Bradley students to generate ideas and create solutions that remake the world around them. Our comprehensive array of undergraduate and graduate academic programs includes business, communications, education, engineering, fine arts, health sciences, liberal arts and sciences, and technology. Bradley University is an Affirmative Action/Equal Opportunity Employer. The administration, faculty and staff are committed to attracting qualified candidates from underrepresented groups. APPLICATION PROCEDURE Please complete the online application process, upload a resume, complete contact information for three professional references, and any certificates and/or licenses. Please submit all materials at the time of initial application. Applications will begin being reviewed immediately and will continue until the position is filled. Employment at Bradley University is contingent upon the satisfactory completion of a criminal background check. Bradley University offers a competitive benefits package including health, dental, vision, life and disability coverages, FSA, HSA and retirement plan options. Bradley also offers significant higher education cost savings for employees and dependents through the Tuition Remission program. More information regarding our benefits is available here: ****************************************************************** . Bradley University is a top-ranked, private university in Peoria, Illinois, offering nearly 6,000 undergraduate and graduate students' opportunities, choices, and resources to build their futures. Innovation, action, and collaboration drive Bradley students to generate ideas and create solutions that remake the world around them. Our comprehensive array of undergraduate and graduate academic programs includes business, communications, education, engineering, fine arts, health sciences, liberal arts and sciences, and technology. Bradley University is an Affirmative Action/Equal Opportunity Employer. The administration, faculty and staff are committed to attracting qualified candidates from underrepresented groups.

Under direction and supervision of the Executive Director of Communications, is responsible for performing comprehensive support services for Communications and other departments as assigned. GIBSON AREA HOSPITAL& HEALTH SERVICES MISSION STATEMENT To provide personalized, professional healthcare services to the residents of the Communities we serve. PRINCIPLE DUTIES AND RESPONSIBILITIES 1. Monitors Social Media accounts and responds or manages messages/traffic with the oversite of Executive Director of Communications. 2. Prepares print ads and brochures as needed. 3. Prepares other signage and marketing materials as needed and requested. 4. Attends and actively participates in Marketing Team meetings. 5. Assists in the planning, preparing, and attends most hospital and Foundation functions. 6. Assists the Foundation and Recruitment and Retention Committee with community contact and communications. 7. Cooperates with hospital staff to achieve goals and maintain good employee relations, interdepartmental relations, and public relations. 8. Assists HR with recruitment efforts and on-boarding of new employees as directed. 9. Attends meetings as required such as in-service meetings and committee meetings. 10. Organizes work schedule according to daily and non-daily responsibilities and duties. 11. Answers telephone, receives and delivers messages. 12. Handles correspondence, performs typing, filing, copy work and other clerical duties as required. 13. Keeps Executive Director of Communications informed of all current task lists that are being worked. 14. Performs other duties as directed by Executive Director of Communications. PHYSICAL REQUIREMENTS 1. Physical strength to perform the following lifting tasks: a. Floor to Knuckle- 20 pounds b. 12” to Knuckle- 30 pounds c. Knuckle to Shoulder- 10 pounds d. Shoulder to Overhead- 10 pounds e. Carry- 20 pounds f. Push- 10 ft/lbs g. Pull- 10 ft/lbs h. Job Specific - Push wooden sled 80ft to simulate pushing a rolling cart loaded with a box of paper i. Job Specific - Pull wooden sled 10ft to simulate pulling a rolling cart loaded with a box of paper REPORTING RELATIONSHIP Reports to the Executive Director of Communications. Qualifications EDUCATION, KNOWLEDGE AND ABILITIES REQUIRED: 1. High School diploma required. 2. Competent and good working knowledge in all business machine operations and office management. 3. Competent knowledge of marketing creative programs such as Canva, Adobe, etc. 4. Competent knowledge of social media strategies and marketing functions. 5. Education and experience as required by Administration. INFECTION EXPOSURE RISK LEVEL Category 3 - No Risk - Your job does not involve exposure to blood, body fluids or tissue. You do not perform or help in emergency medical care or first aid as part of your job. WORKING CONDITIONS 1. Works in an office with two other people. Possible hybrid position at the discretion of the Executive Director of Communications, based on need. 2. Time constraints are a source of pressure due to required turn-around time monitoring. 3. Frequent interruptions are ongoing. The department is otherwise free from physical injury when proper safety guidelines are maintained.

The Administrative Assistant provides administrative and secretarial assistance to the Office of Disability Services' unit, reports directly to the Director of Disability Services, and performs other job-related duties such as secretarial assistance to the professional employees in the unit as assigned.Essential Duties and Responsibilities: * Interact and work with a diverse group of students, faculty and staff. * Answer phone calls and inquires and direct students and visitors to the right faculty and university office. * Complete the request for accommodations ADA student accommodations. * Complete Electronic Personnel Action forms (EPAFs) * Complete ODS staff travel requests and requisitions for reimbursement. * Track and manage office supplies and order additional supplies when requested by faculty. * Assist with tasks including setting-up displays during open house and recruitment events. * Ensure vendors and contractors are paid timely. * Performs any other duties as assigned. Minimum Position Requirements (including certifications, licenses, etc.): * Bachelor's degree * At least three (3) years of experience that is directly related to the duties and responsibilities specified. Knowledge, Skills and Abilities: * Considerable knowledge of office management practices and procedures * Considerable knowledge of American Disabilities Act (ADA) * Excellent verbal and written communication skills. * Ability to compose and prepare accurate reports, records and correspondence * Ability to prepare and maintain complex clerical files including statistical reports and materials * Ability to deal effectively with the public in giving and obtaining information, referring callers and arranging appointments * Ability to take dictation and to operate a word processor at a corrected rate of fifty words per minute

The City of Pekin is searching for an Administrative Assistant with a desire to serve the organization. The position requires confidentiality, excellent customer service skills, and ability to work on multiple projects with frequent interruption. This position serves as the initial contact for the front counter of Pekin City Hall and requires patience as well as an attitude of service to the citizens and customers of Pekin. This position will process payments for various departments, maintain an accurate cash drawer, ensure daily reconciliation, process incoming mail, answer inquiries, direct the public to appropriate departments, maintain accurate records and assist with daily office operations. An ideal candidate will possess excellent customer service skills, attention to detail, and a willingness to learn new information. For a full list of job duties, please see the full . Work Hours: This position's current hours are 8:00AM - 5:00PM Monday through Friday. Minimum Education, Training and Experience Required: High school graduation, or equivalent, plus elementary technical training, acquired on the job or through one year or less of technical or business school and two years of previous customer service experience; or an equivalent combination of training and experience which provides for an intermediate level of knowledge and skills as referenced in the attached job description. Benefits: The City of Pekin offers a comprehensive benefits package including medical, dental, and vision insurance, voluntary 457(b) retirement plans, paid time off, tuition reimbursement assistance and professional development opportunities. The City of Pekin is an equal opportunity employer.

Job Title: Administrative Assistant Reports To: Procurement Manager Benefits: Medical, Dental, Vision, Legal Aid, Company Paid Short Term Disability, Life Insurance, and Retirement Savings Plan with Company Match Work Hours: Monday - Friday 8:00am-4:00pm GENERAL PURPOSE OF JOB: The Administrative Assistant is responsible for receiving and purchasing duties in Ox's Carthage Mill. The Administrative Assistant will also perform other duties as tasked by the Management Team at Ox Carthage Mill. ESSENTIAL DUTIES AND RESPONSIBILITIES: Responsibilities include, but are not limited to, the following: Promotion of a safe working environment Transact and record all daily receipts and electronically file receipt paperwork Verification of fiber receipts in the Fiber Management database Research and resolve accounts payable discrepancies as needed. Issue purchase orders for expense consumable items and/or services as requested by the Management team at Ox Carthage Mill. Initiate new Supplier set up as required; provide forms and documents to appropriate persons externally and internally to allow Accounts Payable department to enter new Supplier into database. Perform weekly Shipping and Production Supplies inventory control and purchase items as necessary. Assist in the creation and maintenance of Safety training records as instructed by EH&S Manager. Assist in the creation and maintenance of Standard Operating Procedures and New Hire Standard Operation Procedure binders as instructed by General Manager. Create records and documents for outbound small package/envelope shipping as requested.

Heritage Behavioral Health Center - Decatur, IL Salary: $18.50-$22.50/hour Schedule: Full-Time | Monday-Friday, 8:00 AM-5:00 PM Every Other Friday Off - Paid Wellness Day Make a Career Where Your Work Truly Matters Heritage Behavioral Health Center is seeking a detail‑oriented, service‑minded People Services Administrative Assistant to join our dedicated team. If you're passionate about supporting others and want to contribute to meaningful work in mental health and substance use care, we want to meet you! About Heritage Behavioral Health Center Heritage is a mission‑driven Certified Community Behavioral Health Clinic (CCBHC) serving individuals across a multi‑county region. We believe every employee-regardless of their role-plays a part in improving the lives of the people we serve. At Heritage, your well-being matters too. Why You'll Love Working Here Every other Friday off - paid wellness day Collaborative, mission-driven work culture Meaningful work that directly supports community health Organization that values and invests in its team At Heritage, we care about our staff so they can focus on caring for others. Position Overview The People Services Administrative Assistant provides essential administrative and operational support to the People Services (HR) team. This role supports daily HR functions-such as onboarding, personnel file management, employee communication, scheduling, and compliance activities-while maintaining a trauma‑informed, customer‑focused approach aligned with Heritage's mission. You will work closely with leadership, staff, payroll, compliance, and external partners to ensure a positive employee experience and smooth HR operations. Key Responsibilities Provide administrative support including scheduling, correspondence, document preparation, and meeting coordination Assist with onboarding logistics and track required documentation Maintain accurate personnel files and support agency compliance processes Enter and manage employee data in HR systems; assist with basic reporting Serve as a first point of contact for routine employee inquiries Ensure all employee information is handled confidentially and securely Support department collaboration with payroll, compliance, and leadership Assist with agency audits and personnel file maintenance Participate in special projects and perform other duties as assigned Knowledge, Skills & Abilities Strong professionalism, interpersonal skills, and customer service mindset Ability to maintain the highest levels of confidentiality Excellent attention to detail and organizational skills Proficient with Microsoft Office (Word, Excel, Outlook, Teams) Ability to learn HR systems such as ADP and document management tools Understanding of HIPAA, HR confidentiality standards, and compliance practices Strong written and verbal communication skills Ability to manage multiple priorities in a fast-paced environment Demonstrates initiative, problem‑solving, and process‑improvement mindset Education & Experience High school diploma or equivalent required Prior administrative or office support experience preferred HR, healthcare, behavioral health, or social service experience is a plus Valid driver's license, reliable transportation, and insurance required What We Offer Generous Time Off: vacation, sick, personal, and holiday leave Wellness Benefits: paid wellness day every other Friday, EAP, fitness reimbursement Insurance: health, dental, vision, FSA (healthcare & dependent care), and supplemental life insurance Retirement: 401(k) and Roth options Professional Growth: tuition assistance and continuing education opportunities

**Your Work Shapes the World at Caterpillar Inc.** When you join Caterpillar, you're joining a global team who cares not just about the work we do - but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here - we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it. Provides administrative support and coordination activities for a team of people. **What You Will Do:** - Answering telephone, taking messages and answering routine questions. - Maintaining vacation schedule and master schedule of whereabouts for staff. - Maintaining master copies of organizational policy and procedure manuals and keeping them up-to-date. - Typing and distributing memos, meeting minutes and presentations for staff. - Facilitating domestic and international travel arrangements; assisting in payments, expense processing, and charge card reconciliation. **What Skills You Will Have:** **Accuracy & Attention to Detail** + Consistently produces error‑free work by using defined quality‑check methods. + Anticipates and prevents errors by understanding their cost and impact. + Applies lessons learned to continually improve accuracy. **Collaboration** + Works effectively with diverse teams to achieve shared goals. + Initiates and contributes to productive collaborative discussions. + Promotes cross‑functional cooperation to support problem solving. **Effective Communication** + Communicates clearly through concise writing and presentations. + Provides and receives feedback constructively to improve outcomes. + Tailors communication to the audience and avoids unnecessary jargon. **Flexibility & Adaptability** + Adjusts quickly to changing priorities, assignments, and environments. + Considers alternative viewpoints and approaches before acting. + Maintains effectiveness while shifting between tasks or processes. **Managing Multiple Priorities** + Balances concurrent tasks while meeting established deadlines. + Aligns work with shifting priorities and organizational goals. + Manages daily demands without sacrificing progress on longer‑term projects. **Problem Solving** + Uses structured methods to identify root causes and develop solutions. + Applies established processes for analyzing and escalating issues. + Selects appropriate techniques based on the situation. **Office Administration** + Coordinates meetings, schedules, travel, and general office logistics. + Manages correspondence, documentation flow, and office equipment. + Maintains supplies and administrative resources efficiently. **Microsoft Office** + Uses core functions across Word, Excel, PowerPoint, and other applications. + Selects the appropriate application based on content or task needs. + Converts and formats information across Office tools effectively. **Top Candidates Will Also Have:** + Broad understanding of company structure and operations, with in‑depth knowledge of the functions and responsibilities within the assigned area. + Advanced administrative expertise developed through extensive experience handling complex office and departmental activities. + Proven project management experience supporting initiatives from planning through execution. + Ability to create professional, visually compelling Microsoft PowerPoint presentations. + A bachelor's degree and/or substantial experience supporting department leaders, executives, and large, diverse teams. **Additional Details:** + The position is in Peoria, IL and is in the office 5 days a week. + Relocation assistance is not available for this position. Any relocation costs incurred would be the responsibility of the selected candidate + Sponsorship is not available for this position **Summary Pay Range:** $28.70 - $43.10 Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar. **Benefits:** Subject to plan eligibility, terms, and guidelines. This is a summary list of benefits. + Medical, dental, and vision benefits* + Paid time off plan (Vacation, Holidays, Volunteer, etc.)* + 401(k) savings plans* + Health Savings Account (HSA)* + Flexible Spending Accounts (FSAs)* + Health Lifestyle Programs* + Employee Assistance Program* + Voluntary Benefits and Employee Discounts* + Career Development* + Incentive bonus* + Disability benefits + Life Insurance + Parental leave + Adoption benefits + Tuition Reimbursement * These benefits also apply to part-time employees **Posting Dates:** January 21, 2026 - February 3, 2026 Any offer of employment is conditioned upon the successful completion of a drug screen. Caterpillar is an Equal Opportunity Employer, Including Veterans and Individuals with Disabilities. Qualified applicants of any age are encouraged to apply. Not ready to apply? Join our Talent Community (*********************************************** .

The position involves administrative and general office support duties along with specialized tasks, assisting the departmental chair and faculty for the telemental health and counseling programs. Duties will include communication, accounting and bookkeeping, assistance with personnel processes, public relations/marketing assignments, and data management. This position utilizes standard office tools and technology and will supervise and provide leadership to student employees. A successful candidate needs to be able to take the initiative, manage tasks simultaneously, work independently as well as in a team, possess strong communication skills, and be well-organized and detail oriented. Minimum Qualifications: This position requires a High School Diploma or equivalent, three to five years of experience in an office or administrative setting, and supervisory or managerial experience. Preferred Qualifications: * A bachelor's degree in psychology, education, or a related field or four years of experience in lieu of degree * Customer service skills/experience * Marketing skills/experience (i.e., social media, Canva, website editing) * Superior written communication skills * Highly proficient with Microsoft Office applications (Outlook, Word, Excel, Teams, Google Docs/Sheets) * Workday experience Responsibilities: * Communicates with students, faculty, staff, and administrators on a daily basis, sometimes regarding confidential issues. The Senior Administrative Assistant is the primary contact person for students, faculty, and staff who come into the office, email, message on Microsoft Teams, or telephone the office for information. The individual hired must be able to communicate with individuals of various backgrounds and temperaments on a daily basis. * Maintains telemental health budgetary accounts. Prepares payment vouchers, travel authorizations, travel payment vouchers, and purchase requisitions through Workday. Classifies and records transactions and identifies and resolves discrepancies and any other related transactions. Reviews purchase orders, vouchers, bills and forms to approve merchandise or reimbursements or to make payment for goods or services. * Reconciles the telemental health account between Workday and the office accounting process every month and provides monthly department account activity and balance reports to the chair. * Assists the chair and counseling program coordinators with correspondence, spreadsheets, and documents. * Assists department chair with ensuring schedules for on-campus and online classes, including resolving room conflicts, are submitted accurately, timely, and adhering to FHSU deadlines. Submits course approval forms for online and on-campus classes. * Assists in the planning, coordinating, and scheduling of meetings for the counseling program coordinators. Uses Outlook and other communication and scheduling tools. * Orders and purchases supplies and equipment as necessary. * Interviews, selects, coordinates, supervises, evaluates, and mentors student employees. Maintains records, payroll, and hiring of all student employees. Sets work schedules of student workers in consultation with the chair each semester; establishes priorities and delegates work assignments and reviews completed work of student employees for accuracy. * Makes travel and lodging arrangements, reimbursement for faculty travel, and candidate interview travel. * Assists with updating the department website, creating social media posts/videos regularly, and creating brochures and other items to promote the telemental health and counseling programs. Much of this is done using Canva and social media platforms. Ability to use other programs such as Photoshop is a plus. * Assists with recruiting and other events. * Other duties as assigned by the department chair. Benefits: To review our competitive benefit package, please visit FHSU Benefits. Salary: $15.03/ hour Priority Deadline: Review of applications will begin January 27, 2026 and continue until the position is filled. Appointment Date: Start date to be determined after acceptance of an offer and completion of a criminal background check. Application Process: To apply for this position, please visit FHSU Careers. Only electronic applications submitted through the webpage will be accepted. Required Application Documents: Applicants must submit a current resume. If you have questions regarding the position, please contact: Kimberly Chappell, Search Committee Chair ******************* ************ Community of Hays FHSU is located in Hays, a vibrant college town of approximately 20,000, located halfway between Kansas City and Denver on Interstate 70. Hays is the regional center for education, health care, professional services, shopping, culture, and recreation for the western half of Kansas. The community boasts excellent recreational programs and facilities, including the comprehensive Center for Health Improvement, Hays Aquatic Park, Smoky Hill Country Club, Hays Municipal Golf Course, and extensive walking, running, and biking trails. Hays is within 45 minutes of two large lakes that offer great opportunities for boating, fishing, and camping. The Hays Municipal Airport provides connecting service to Denver with several flights daily. The Hays community is home to excellent Pre-K and K-12, public and private schools. With over 60 restaurants, major retail outlets, a low unemployment rate, and very short commute times, the city provides a safe, welcoming, low-cost, high-quality living environment for the residents who call "Hays, America" home. Notice of Non-discrimination - Fort Hays State University is an Equal Opportunity Employer and does not discriminate on the basis of gender, race, religion, national origin, color, age, marital status, sexual orientation, genetic information, disability or veteran status. Background Check: Final candidate will have consented to and successfully completed a criminal background check. Notice to KPERS retirees applying for a position: Recent legislation changes working-after-retirement rules for both you and your employer if you go back to work for a KPERS employer. Please contact your KPERS representative or ************* for further information on how this might affect you.

Job Description**All administrative Assistant I positions are located on-campus positions. DUTIES AND RESPONSIBILITIES Provide administrative support to the hiring department; receive telephone communications, correspondence, and employees/visitors; respond to questions and requests; maintain department files and computerized information for data entry; greet and interact with students, faculty, and staff; manage correspondence, files and telephone communications; prepare materials for and assist in planning department activities and events; perform word processing and database management activities; maintain department website; maintain office supplies; process and distribute mail; perform other related duties as assigned. MINIMUM QUALIFICATIONS Office or related business experience; excellent skills in written, verbal and personal communications; strong customer service orientation; ability to productively work/interact with diverse groups of people; show respect and sensitivity for cultural differences; work independently and exhibit sound/accurate judgment; work with sensitive/confidential information and records; is proficient in Microsoft Office Suite; skill with word processing, spreadsheet and database management applications; editing and proofreading skills; mathematical and problem solving skills; ability to deal with periodic timetable changes; compose correspondence; create computerized reports; ability to coordinate/manage multiple projects and tasks simultaneously and on deadline. MENTAL/PHYSICAL REQUIREMENTS Selected candidate must have the mental and physical capabilities to perform the essential functions of the position with or without reasonable accommodation. Other Duties performed in a normal office environment with little exposure to outdoor temperatures or dirt and dust. Working conditions are typically moderately quiet. Bradley University is a top-ranked, private university in Peoria, Illinois, offering nearly 6,000 undergraduate and graduate students' opportunities, choices, and resources to build their futures. Innovation, action, and collaboration drive Bradley students to generate ideas and create solutions that remake the world around them. Our comprehensive array of undergraduate and graduate academic programs includes business, communications, education, engineering, fine arts, health sciences, liberal arts and sciences, and technology. Bradley University is an Affirmative Action/Equal Opportunity Employer. The administration, faculty and staff are committed to attracting qualified candidates from underrepresented groups. APPLICATION PROCEDURE Please complete the online application process, upload a resume, complete contact information for three professional references, and any certificates and/or licenses. Please submit all materials at the time of initial application. Applications will begin being reviewed immediately and will continue until the position is filled. Employment at Bradley University is contingent upon the satisfactory completion of a criminal background check. Bradley University offers a competitive benefits package including health, dental, vision, life and disability coverages, FSA, HSA and retirement plan options. Bradley also offers significant higher education cost savings for employees and dependents through the Tuition Remission program. More information regarding our benefits is available here: ****************************************************************** . Bradley University is a top-ranked, private university in Peoria, Illinois, offering nearly 6,000 undergraduate and graduate students' opportunities, choices, and resources to build their futures. Innovation, action, and collaboration drive Bradley students to generate ideas and create solutions that remake the world around them. Our comprehensive array of undergraduate and graduate academic programs includes business, communications, education, engineering, fine arts, health sciences, liberal arts and sciences, and technology. Bradley University is an Affirmative Action/Equal Opportunity Employer. The administration, faculty and staff are committed to attracting qualified candidates from underrepresented groups.