Senior administrative assistant jobs in North Port, FL - 95 jobs

Are you organized, detail oriented, and ready to play a key role in the success of a dynamic property management company? Join Associa as an Administrative Assistant and contribute to the efficient operations of our growing portfolio. We are seeking Administrative Assistant, Property Management, Administrative, Operations, Assistant, Community Manager

WHAT YOU WILL BE DOING: Executive & Administrative Support Manage executive calendars, schedule appointments, and coordinate meetings Support Executive Team meetings and leadership communications, including memos and presentations Arrange travel and conference logistics for leadership Records, Compliance & Governance Maintain records, policies, procedures, contracts, and legal files Gather affidavits for Ad Valorem Tax Exemptions and track contractor Certificates of Insurance Attend and record minutes for Board and Healthcare Quality Assurance and Improvement (QAPI) meetings as needed Operations & Coordination Serve as a key point of contact for residents, families, staff, and external partners Purchase office supplies and manage inventory Provide Notary Public services to residents and team members Manage PTO calendars and upload annual performance reviews for direct reports to the VP of Operations WHAT WE ARE LOOKING FOR: Genuine compassion for older adults and a strong service mindset Strong organizational, communication, and multitasking skills High level of professionalism, discretion, and attention to detail Self-motivated with the ability to independently manage projects Clear, confident written and verbal communication, including public speaking when needed Creative, solutions-oriented thinker Effective time management skills to balance priorities Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) Experience supporting executives in healthcare, senior living, or complex organizations preferred Notary Public certification or willingness to obtain WHAT WE OFFER: Attractive compensation and access to wages before payday Comprehensive benefits package: medical, dental, vision, life, short- and long-term disability Continuing education opportunities Tuition Reimbursement Partnership discounts through local colleges Generous Paid Time Off program Retirement plan with 6% company match FREE salad bar and homemade soups daily Milestone gifts FREE telemedicine for family members FREE employee clinic sick visits Referral bonus opportunities WE ARE: A beautiful 60-acre Life Plan Community, or CCRC, that offers senior living at the highest level of independence - with unmatched amenities, fine dining, and refined décor - as well as a full continuum of care that includes Independent and Assisted Living, Memory Care, Long-Term Care and Rehabilitation. Cypress Cove enjoys a resident-staff rapport that is engaging and friendly. As much as our residents LOVE to live here, YOU will LOVE to work here! EOE/Drug Free & Tobacco Free Workplace https://info.flclearinghouse.com

This position provides support to the Vice President of Advancement/Executive Director as well as to the Board of Directors as its Assistant Corporate Secretary in assisting and coordinating the Board with Committee Meeting preparations, agendas, meeting minutes, as well as supporting and coordinating some of the general office support such as office procedures, assisting with events and being involved in the hiring process of new employees, etc. Examples of Duties * Provide Support to the Vice President of Advancement/Executive Director: * Schedule a variety of meetings -- with Board of Directors, faculty members, donors and staff (1:1 and regular weekly/bi-weekly meetings) * Communicate with staff regarding any new procedures, information to be disseminated from the Vice President of Advancement/Executive Director's office * Track local travel/expenses for monthly expense reports * Make travel/hotel arrangements * Keep Vice President of Advancement/Executive Director abreast of office issues as necessary and appropriate * Keep banking resolutions up to date with new signature cards as required when new or outgoing staff or board members take place * Arrange Board/donor luncheons and others as necessary * Assist with tracking and entering VP's prospect meeting debriefs into the system. * Assist/coordinate quarterly Board of Directors and committee meetings. Coordinate communications with the Board; all required set-up as necessary; provide meeting schedules, public notices; arrange for Board lunches/dinners; prepare working agendas for the Vice President of Advancement/Executive Director and Board Chair; type and distribute minutes; etc. * Keep Director rosters/committees up to date * Assist with communications and tracking of annual Board term renewals * Coordinate new Director (board member) orientation session and put together notebooks; update materials and disseminate to all Directors of the board * Coordinate meetings as they arise; schedule annual staff retreats as necessary, etc. * Assist/proofread correspondence, print materials * Keep calendars for The Keating Center Boardroom and keep online Google Events/Mailings calendars up to date for all staff * Assist with the hiring process for new employees; collect letters of intent/resumes; interview candidates; send acknowledgement and rejection, letters, etc. * Coordinate meetings/event setups in The Keating Center for staff as needed * Coordinate building needs and necessary work requests * Assist with events: greet/check-in guests, hand out programs, other help as needed * Update staff lists for the office and emergency contact lists * Schedule staff to attend various external luncheons * Sit at the reception desk to greet guests. * Answer the Foundation reception phone and monitor the Foundation email * Coordinate schedules with the President's executive assistant * Handle other miscellaneous matters as they arise * This position interacts with internal and external departments of the Foundation and College as well as the volunteer Board members, donors, and numerous other external key members of the community. Human Resource Policies and Procedures: Coordinates HR transactions: new hire actions, terminations, leave of absences, records and files, timesheets, maintaining employee files, payroll sign-up, etc. Liaison for Human Resources to resolve problems or questions associated with appointments and payroll matters. Coordinates recruitment/selection activities for vacancies. Communicate to management when there are issues/problems with employees. This position is privy to confidential information and responsible for ensuring the privacy and confidentiality of those files and/or verbal/printed information in their possession and control consistent with Federal and State laws, and College policy. Information Technology: Complete IT forms to onboarding and terminate employees. Provide contact information to employees for questions/concerns regarding the department. Procurement: Manages purchasing functions, including purchasing cards. Stay informed on all new/current vendors; requesting W-9 and Certificate of Liability Insurance. Other duties as assigned Minimum Qualifications * a bachelor's degree in an appropriate area of specialization and five years of appropriate experience. Additional college coursework may substitute at an equivalent rate for the required experience. Preferred Qualifications * Preference given to those with a minimum of a bachelor's degree and at least (10) year experience as an Executive Assistant. * Proficiency in Microsoft Office Suite - Word, Excel. * Experience in nonprofit Board Management is strongly desired. * Donor software programs, especially Raisers' Edge, a plus. * Superior organizational management and interpersonal skills. * Demonstrated ability to direct multiple people and projects. * Excellent written, grammatical, and oral communication skills.

Job Description Are you hard-working and detail-oriented? Love systems, processes, and procedures? Enjoy a fast-paced work environment with lots to do? Love serving people and checking things off your to-do list? Are you someone who consistently goes above and beyond to do a great job and deliver great customer service? Ready to join the exciting world of real estate? We should probably talk! An Executive Assistant is needed for a top-ranking real estate team in the Fort Myers area. With the help of this individual, the agents are hoping to focus more on selling real estate and much less on the back-end and daily administrative tasks. We are looking for an exceptional, in-office candidate who is willing to go above and beyond, just like other members of the team. The ultimate goal of this hire is to bring on a true “ace” Executive Assistant who can help streamline operations, strengthen systems, and ultimately help the team double its business by freeing up the owners' time. The ideal candidate may have a background in real estate; however, this is not a requirement. The candidate should have a proven (or clearly demonstrated) ability to create, implement, and follow systems and procedures in an office environment. This person will have a strong sense of urgency, excellent problem-solving skills, and must genuinely enjoy to-do lists, checklists, and taking ownership of responsibilities. The ideal candidate works well with minimal supervision and is eager to grow into more responsibility and leadership within the team. Compensation Salary Range: $50,000 - $60,000 Paid Time Off (PTO) Bonuses: Considered after 6 month period Growth potential Compensation: $50,000 - $60,000 yearly Responsibilities: This person's primary responsibilities include, but are not limited to: Assisting and supporting the owner(s) in all business and personal areas needing assistance Taking over full Transaction Coordination (TC) from contract to close, ensuring accuracy, deadlines, and a smooth client experience Maintaining and organizing database management systems Transitioning and managing the team's database within a professional CRM (e.g., BoldTrail, KV Core) Supporting newsletters, client events, and outbound communication (telethons, follow-ups, etc) Screening and directing phone calls; distributing correspondence Handling requests and queries appropriately Scheduling meetings and appointments Producing reports, presentations, and briefs Assisting clients and ensuring an extraordinary client experience Managing day-to-day office operations Tracking expenses accurately and assisting with budgets Lead management assistance Marketing listings, the business, and the team through social media and other channels Supporting consistent marketing efforts, including content coordination and execution Helping clients through the closing process Building and maintaining systems, processes, and procedures Assisting with the creation of an operations manual and employee handbook (Eventually) hiring, training, and holding team members accountable This person will LOVE checklists, paperwork, systems, and seeing things run smoothly Qualifications: Outstanding organizational skills Strong attention to detail Highly focused, reliable, dependable, and accountable Growth-minded with strong problem-solving abilities (this is critical) Tech-savvy; up-to-date with office technology and able to learn new systems quickly Comfortable with computers, CRMs, and social media platforms (Instagram, Facebook) Experience with design tools such as Canva is a plus Ability to multitask and prioritize daily workload; able to manage multiple projects at once Able to work independently and manage time effectively Effective interpersonal skills, including excellent written and verbal communication Discretion and confidentiality Strong customer service mindset Real estate experience preferred but not required Social media experience preferred Comfortable handling strong personalities Must have a CAN and WILL DO attitude and be fully dedicated to the team Must live within a 30-minute commute of the Fort Myers office About Company At The Furbay Team, real estate is about more than buying and selling homes; it's about delivering a smooth, thoughtful, and reliable experience for every client. As part of Experience Real Estate Group, the team is committed to serving its clients with care, responsiveness, and attention to detail at every stage of the process. The Furbay Team is collaborative, motivated, and growth-minded, with a strong focus on professionalism and accountability. They believe that a well-run business behind the scenes creates better outcomes for clients and a better experience for the team as a whole. Each team member plays an important role, and success is built through clear communication, trust, and shared responsibility. With a fast-paced environment and a supportive, down-to-earth culture, The Furbay Team takes pride in doing great work, supporting one another, and continuously improving how they serve their clients and their community.

* Under the management of the Director of Adult Community Services * Employee serves as initial point of contact between the public and the staff of the CBHC Community based Programs, including but not limited to; TFC, Adult Case Management, Dietary, and S.H.A.R.E. Spot. * Employee assists in relations with the caregivers, clients, and personnel * Administers the office during business hours; and facilitates caregiver billing, stipends, and other necessary financial functions including maintaining the cash drawers for TFC and Dietary Programs. * Employee must have excellent organizational skills. * Ability to assume responsibility with minimum supervision. * Ability to remain calm in crisis situations. * Writing skills with the ability to produce articulate and professional documents as assigned. * Ability to deal professionally, courteously and efficiently with consumers and other persons. * Maintains medical records of patients served in TFC/Adult OP CM programs. * Position primarily entails work with adult caregivers and chronically mentally ill adults over the age of 18. * Will complete AHCA & AFCH Provider Core Training within six (6) months of employment. Benefits Full-time * Dental, vision, health, and life insurance. * Employee Assistance Program (EAP). * Employer sponsored contribution to Health Savings Account (HSA), with qualifying insurance plan. * Paid Time Off (PTO). * 11 paid holidays. Must meet eligibility requirements * 403b Retirement Plan, with 9% employer contribution for those who meet eligibility requirements. * Tuition reimbursement, Public Service Loan Forgiveness (PSLF) eligible, and Health Resources and Services Administration (HRSA) loan repayment eligible for qualifying staff

Community Foundation of Sarasota County Title: Executive Assistant Reports to: President/CEO Supervises: N/A Status: Exempt Purpose: Provide high-level executive support to the President/CEO, notably in the areas of calendar management, preparation of confidential and strategic materials, and support of Board of Director functions. This role serves as the eyes and ears for the President/CEO, filtering requests from internal and external individuals to ensure optimal business operations. The dynamic nature of this position requires the incumbent to exhibit exemplary time management, customer service and operational/process skills, along with the ability to identify and anticipate needs and exercise judgment in all instances. The incumbent must exhibit excellence across a broad range of stakeholders including CFSC Leadership, Board of Directors, staff and external relationships. To perform this role successfully, the incumbent must effectively balance highly sensitive tasks with a high degree of professionalism and care. Responsibilities/Essential Functions: Manage the ever-changing calendar of President/CEO. Answer/respond to calls/emails (at times on behalf of President/CEO); escalate when necessary. Prepare and monitor travel arrangements and expense/credit card reports; research/follow-up if further information is needed. Draft, review and distribute communications on behalf of President/CEO. Prepare reports, charts, presentations and spreadsheets for Board and/or operational areas; analyze data and make recommendations, as needed. Manage Board communications and administrative components of meetings (including coordination of beverages/meals), annual dinners; receptions, Board Ambassador events (schedule, materials, food) and new Board member orientation. Manage and update Board portal. Take minutes at Board meetings; distribute and file accordingly. Manage Board Governance Committee schedule, documents and Task Forces, as requested. Manage Supporting Organization Board annual meeting schedules, materials and coordinate grant funding requests (i.e., Wetherington Foundation). In support of special projects/initiatives, review, recommend and design processes and strategies that improve or integrate work most efficiently throughout the Foundation; continually refine to ensure achievement of business goals and objectives. Provide administrative support (or other tasks) to team members or throughout the Foundation, as needed.

Sarasota, on-site, full-time, Monday through Friday, 8:15 AM to 5:00 PM Certified Collectibles Group is seeking an experienced Executive Assistant to join our fast-paced global multi-company organization. The Executive Assistant will provide high-level administrative support to the executive team. In this role, you will: Provide high-level administrative support and assistance to the Executive Leadership Team Arrange travel and accommodations for executives, candidates and others. Manage the Leadership team's calendars and Conference room reservations. Schedule and attend meetings on behalf of executives, taking notes and recording minutes. Work closely with IT to ensure conference rooms are ready for meetings with the proper presentation and/or video-conferencing technology, refreshments, etc. Receive incoming communication or memos on behalf of senior staff, review contents, determine importance, and summarize and/or distribute contents to appropriate staff. Perform office tasks, including maintaining records, ordering supplies, and performing basic bookkeeping and record-keeping functions. Perform clerical and administrative tasks, including drafting letters, memos, reports, and other documents for senior staff. Perform additional duties as assigned by executives. What will help you succeed in this role: Self-motivated, proactive, and forward-thinking. Excellent verbal and written communication skills. Must be able to effectively communicate with all levels of internal and external contacts. Diplomatic, tactful, and discrete concerning confidential or sensitive information. Superior organizational skills and attention to detail. Exceptional time management skills with a proven ability to meet deadlines. Ability to function well and work independently in a high-paced environment. Extensive knowledge of office administration, clerical procedures, and recordkeeping systems. Highly proficient with Microsoft Office Suite or similar software, with the ability to learn new or updated software. ABOUT US Certified Collectibles Group is the world's leading provider of expert, impartial and tech-enabled services that add value and liquidity to collectibles. Its iconic companies include Numismatic Guaranty Company (NGC), Paper Money Guaranty (PMG), Certified Guaranty Company (CGC) and Authenticated Stamp Guaranty (ASG). Since 1987, the Certified Collectibles Group companies have certified over 100 million coins, banknotes, comic books, TCGs, sports cards, video games, home video collectibles, stamps and more. Today, CCG serves the world of collectibles online and at its offices in the United States, United Kingdom, UAE, Germany and China. WHY YOU WILL LOVE WORKING WITH US: Comprehensive benefits including Medical, Vision, and Dental Insurance PTO & Paid Holidays 401(k) retirement plan We understand that not everyone checks every box on a job description. If you're excited about this role and believe you bring valuable skills and experiences, we encourage you to apply. You may be just the right person for this or another opportunity with us." We are an equal opportunity employer and are committed to fostering an inclusive and diverse workplace. We do not discriminate based on race, color, religion, national origin, gender, gender identity or expression, sexual orientation, age, disability, veteran status, or any other protected characteristic as outlined by federal, state, or local laws. We believe that diversity strengthens our team and drives innovation, and we welcome candidates from all backgrounds to apply.

EXECUTIVE ASSISTANT - JOB DESCRIPTION Reports to: Division President Pay Grade: Hourly FLSA Status: Non-Exempt Status: Regular, Full Time Department: Sales Schedule: M-F Location: Sarasota, FL SUMMARY & PURPOSE OF POSITION: As an Executive Assistant, you would provide high-level administrative support and play a crucial role in assisting the Division President and team in operations. This role is ideal for someone who thrives on precision, handles sensitive information with discretion, and brings a high level of personal polish to everything they do. You'll be the right hand to the executive -- managing schedules, coordinating meetings, handling communications, and representing the business with professionalism and poise. PRIMARY POSITION-SPECIFIC RESPONSIBILITIES: Provide high-level administrative support, including drafting letter, memos, invoices, reports and other professional correspondence. Manage executive calendars, meetings, and appointments with accuracy and foresight. Schedule and attend meetings on behalf of executives; take accurate notes and prepare clear, organized meeting minutes. Handle incoming communications (emails, memos, calls); review, prioritize, and distribute content as appropriate. Coordinate domestic and international travel arrangements and prepare detailed itineraries for executives and management. Plan and support internal events, meetings, and off-site functions as needed. Maintain organized records and files; retrieve and summarize information from various sources, including emails, reports, and meeting notes. Perform general office tasks such as ordering supplies and light bookkeeping. Draft and edit internal and external communications, including reports, presentations, and professional correspondence. Serve as liaison between executives and both internal staff and external stakeholders. Assist with special projects, monitor progress, and ensure timely completion of key deliverables. Maintain strict confidentiality and demonstrate sound judgment in all matters. Perform additional administrative and support duties as assigned. ESSENTIAL SKILLS AND EXPERIENCE: Strong ability to work independently and collaboratively in a dynamic, fast-paced environment. Excellent verbal and written communication skills. Strong organizational and time management abilities with a proven record of meeting deadlines. Advanced proficiency in Microsoft Office Suite and/or Google Workspace. High attention to detail and ability to multitask effectively under pressure. Demonstrated professionalism, discretion, and sound judgment. PREFERRED EDUCATION/EXPERIENCE: Experience in supporting high-level executives is a plus. Tech-savviness with tools like Google Workspace, Microsoft Office, and project management software. 5-10 years of administrative or executive assistant experience is a plus. Experience in the mortgage industry is a plus. DIRECT REPORTS: No direct reports PHYSICAL DEMANDS/ENVIRONMENT: The environment is characteristic of an office setting with occasional travel required. Must be able to execute time sensitive transactions, and be able to work flexible hours including evenings and weekends.

Job DescriptionJob Ad: Executive Assistant with AI Development Experience (Conveniently located behind BJs at UTC, exit 213) Position Type: Full-Time Add a touch of innovation to your career! About the Role United Placement Group is in search of an exceptional Executive Assistant with experience in AI development to support our CEO & President. In this dynamic role, you will leverage your organizational and technological expertise to provide high-level administrative support, assist in AI project management, and facilitate communication across various departments. This is a unique opportunity to work at the intersection of administration and technology, driving productivity and optimizing business operations. Primary Responsibilities Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, and preparing reports. Assist in the coordination and management of AI development projects, ensuring timelines are met and resources are allocated efficiently. Conduct research and gather data relevant to AI initiatives, compiling findings into concise reports for executive review. Facilitate effective communication between the executive team and other departments, serving as a liaison to streamline processes. Organize and manage files and documentation related to projects and administrative processes. Prepare and edit correspondence, presentations, and other documents as required. Participate in brainstorming sessions and contribute to the development of innovative solutions related to AI projects. Knowledge, Skills, and Abilities Bachelor's degree in Business Administration, Computer Science, or a related field preferred. 3+ years of experience as an executive assistant or in a similar administrative role. Proven experience or familiarity with AI development processes, tools, and technologies. Exceptional organizational skills with the ability to manage multiple projects and deadlines effectively. Strong written and verbal communication skills. Proficiency in MS Office Suite and project management tools; familiarity with AI-specific software is a plus. Ability to maintain confidentiality and exercise discretion when handling sensitive information. Why Join Us? Competitive salary and benefits package. Opportunities for professional growth and development in a forward-thinking company. Collaborative work environment that fosters innovation and creativity. Be part of exciting AI projects and contribute to their success. Are you ready to take your career to the next level in an innovative setting? Apply today to become our Executive Assistant with AI Development Experience! Requirements Bachelor's degree in Business Administration, Computer Science, or related field preferred. 3+ years of experience as an executive assistant or in a similar role. Proven experience or familiarity with AI development processes, tools, and technologies. Exceptional organizational skills with the ability to manage multiple projects and deadlines effectively. Strong written and verbal communication skills. Proficiency in MS Office Suite and project management tools; familiarity with AI-specific software is a plus. Ability to maintain confidentiality and exercise discretion when handling sensitive information. Benefits W-2 Compensation paid weekly Health, Dental, Vision, and Life Insurance after 90 Days Holiday Pay, PTO and Vacation 401K w/ Company Match

JOB PURPOSE The Administrative Assistant provides critical leadership support to the Program Manager and Disaster Case Management staff through administrative excellence, ensuring accuracy, timeliness, and compliance. This role is responsible for maintaining organizational efficiency by managing payroll, reporting, records, communications, and logistics while modeling professionalism, accountability, and client-centered service. Qualifications ESSENTIAL JOB RESPONSIBILITIES Payroll, Timekeeping & Expense Reporting · Track and manage overall payroll systems to ensure compliance and timeliness. · Receive, enter, and manage time submissions; ensure staff timesheets are submitted for signature on schedule. · Manage mileage submissions, ensuring all forms are accurate and routed for signature before submission. · Complete and submit Concur expense reports in compliance with accounting deadlines and policies. KPI: Ensure 100% on-time submission of payroll, timesheets, mileage, and Concur reports each cycle with error rate below 2%. Administrative Support & Communication · Answer and route calls, emails, and correspondence promptly and professionally. · Draft, proofread, and distribute documents, reports, and correspondence. · Provide scheduling support for Program Manager and leadership staff, ensuring meetings are coordinated efficiently. KPI: Respond to all staff or client inquiries within 24 hours; maintain zero scheduling conflicts; ensure 100% of administrative requests are completed by agreed deadlines. Records & Compliance Management · Maintain legal, financial, and program records with accuracy and confidentiality. · Ensure filing systems (digital and physical) are up-to-date, accessible, and compliant with organizational and contractual requirements. · Support contract repository, policies, and procedure updates. KPI: Maintain 100% accuracy in records filing and retrieval; complete monthly compliance checks on program files. Logistics, Errands & Office Operations · Pickup and distribute mail and documents to/from corporate. · Run general errands to support staff, vendors, and clients. · Track and distribute office keys, maintain supply levels, and ensure office systems operate smoothly. KPI: Complete all errands within scheduled timeframes; achieve 95% staff satisfaction rating on logistical and office support. Meeting & Event Support · Prepare agendas, materials, and minutes for monthly program and staff meetings. · Coordinate, set up, and break down meeting spaces (furniture, technology, supplies, refreshments). · Manage logistics for trainings and events, including ordering food, beverages, and materials as needed. KPI: Ensure 100% of meetings are fully set up at least 15 minutes prior to start time; achieve 95% satisfaction feedback from staff and leadership on meeting coordination and support. Leadership Through Administrative Excellence · Anticipate the needs of Program Manager and staff, proactively identifying ways to increase efficiency. · Support cross-department collaboration by ensuring communication flows smoothly across teams. · Act as the administrative lead in ensuring professionalism and organizational consistency in all documents, interactions, and reports. KPI: Document at least 2 process improvements per quarter that streamline workflow or reduce administrative errors. Other Duties · Perform additional administrative responsibilities as assigned in support of program success. KPI: Maintain 100% completion of special assignments by deadlines. Mission-Driven Service · Demonstrate exceptional customer service and servant leadership in all actions by prioritizing the child, family, Veteran, or client first, in support of the mission to “Empower people to build better lives for themselves, their families, and their communities.” KPI: Maintain 85% or higher satisfaction feedback from internal staff and external partners on administrative support. ESSENTIAL QUALIFICATIONS EDUCATION: High School Diploma/GED or comparable skill set obtained through experience. EXPERIENCE: 3-5 years administration experience, non-profit experience preferred; 2-3 years' experience in a customer service focused environment. Proficient knowledge of MS Office, Word, Excel etc.; Strong math skills, 10 key-by-touch and proof reading. ATTENDANCE: Must maintain regular and acceptable attendance at such level as is determined in the employer's sole discretion. LICENSES: Driver's License with clear record. VEHICLE: Must have daily use of a vehicle without prior notice. OTHER: Must be available and willing to travel to various locations and with such frequency as the business need dictates. Must pass criminal background checks. Must be available and willing to work nights, weekends, and holidays as required to meet business needs. Must not pose a threat or significant risk of substantial harm to the safety or health of himself/herself or others. Endeavors has a longstanding practice of providing a work environment that is free from all forms of employment discrimination, including harassment, because of race, color, sex, gender, age, religion, national origin, marital status, sexual orientation, gender identity, genetic information, disability, military or veteran status, or any other characteristic protected by law. We recruit, hire, employ, train, promote, and compensate individuals based on job-related qualifications and abilities. Endeavors also provides reasonable accommodation to qualified individuals with disabilities or based on a sincerely held religious belief, in accordance with applicable laws. If you need to inquire about an accommodation, or need assistance with completing the application process, please email **************** or speak with your recruiter. Endeavors is dedicated to offering reasonable accommodations for individuals with disabilities. If you are a qualified candidate with a disability and need help submitting your application online, please reach out to us at ************************. If you are chosen for an interview, we will provide further details on how to request accommodations for the interview process.

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: * Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires. * Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. * Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. * Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk. * Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. * Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. * Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. * Sets up meetings for Board Approval process. * Keeps packages updated with new memos and policies as required. * Prepares any resident information packages that require Board approval, (i.e., Architectural Modification). * Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. * Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. * Follows safety procedures and maintains a safe work environment. * Demonstrates excellent customer service, communication, and time management skills. * Proofreads the monthly newsletter, assists with weekly communication. * Maintains daily log, records, and forms. * Monitors and controls access to the building. * Greets and directs residents, guests, and invitees. Skills & Qualifications: * Associates degree with concentration in business preferred, or equivalent combination of education and experience. * Three (3) to Five (5) plus years of related work experience. * Computer literacy: Intermediate proficiency in Microsoft Windows software. * Must possess strong administrative background. * Strong working knowledge of customer service principles and practices. * Excellent interpersonal, office management and communications skills. * Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: * Physical demands include ability to lift up to 50 lbs. * Standing, sitting, walking and occasional climbing. * Required to work at a personal computer for extended periods of time. * Talking on the phone for extended periods of time. * Ability to detect auditory and/or visual emergency alarms. * Ability to work extended/flexible hours, weekend, and attend Board meetings as required. Schedule: Monday through Friday, 8:30am - 5:00pm What We Offer: As a full-time non-exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and Vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $22.00 - $25.00 per hour Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. #LI-MC1 Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics. Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company. Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a "reasonable accommodation," as defined under applicable disability laws, may make a request through our designated contact channel national_****************************. Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_****************************; we will respond in accordance with Local Law 144, within 30 days.

The Athletic Administration Intern will Assist with research, coordination and operations of all Academy sport programs. Support Associate AD's in research, development and implementation of initiatives across all Academy sport programs Liaise with Directors of sport programs in day-to-day monitoring, measuring and optimization of initiatives Assist and support research projects related to college recruitment, coach education, compliance, and student-athlete retention Assist with monitoring trends in international sport development and participation Assist to administer and analyze customer and staff surveys and recommended program improvements Actively participate as a support team member to Sport Directors Other responsibilities as assigned Adhere to all company policies, procedures, and business ethic codes Knowledge, Skills, and Abilities: Desire to learn and develop strong sports business skills A relationship-oriented individual with proven track record of successful professional relationships. Effectively and efficiently make progress on simultaneous projects Results-oriented with a consistent track record of delivery Detail oriented and intellectually curious Proficiency in Microsoft Outlook, PowerPoint and/or Canva Important Dates: February 13th: Applications close June 8th: Internship starts *subject to change July 31st: Internship ends *subject to change Recruitment Process: Tell us your story. In addition to your application and resume, please attach a word document and in 300 words max, share why you're interested in the role. What are the unique perspectives, abilities, and qualities you would bring to the role? What do you hope to learn? Video Interview with a Recruiter. If selected for next steps, you will be contacted by the recruiting team to schedule a video interview. Video Interview with the Hiring Manager. If selected to move forward, you will meet with the hiring manager and potentially 1-2 additional team members. Offer or Decline. If selected for the position, a recruiter will call to extend an offer. If you have not been selected, a recruiter will reach out to let you know #LI-NS1

Qualifications MINIMUM QUALIFICATIONS: Associate's degree. Two (2) years of office experience. PREFERRED QUALIFICATIONS: Experience managing business/department functions. Four (4) years of secretarial experience. Relevant work experience or education may be substituted to satisfy minimum qualifications. KNOWLEDGE, SKILLS, AND ABILITIES: Clear and concise oral and written communication skills; organizational and management skills. Knowledge of general policies and procedures for the functional area of assignment. Knowledge of HIPAA, Public Records, Sunshine Law, FERPA, and other laws/regulations related to student and employee privacy, public information, and records retention. Knowledge of and experience with industry-standard equipment, materials, practices, computers, and applications. Ability to professionally and effectively respond to customer needs and requests for service or assistance. Ability to work both independently and as a member of a team in a fast-paced environment, multi-task, and remain organized to complete time-sensitive jobs on or before deadline. Ability to sit or stand in one position for a prolonged period of time. Revised: 5/25/23 Responsibilities Organize and maintain an efficient and effective office that handles a variety of tasks for the administration, faculty, students and parents of the school. Greet visitors, and answer telephone calls in a pleasant and efficient manner, and communicate effectively in routine, sensitive and confidential matters. Distribute mail and handle correspondence of the office, responding to routine requests for information, and transcribing, typing and proofreading letters and responses. Maintain efficient and well organized electronic and paper data collection and filing systems. Maintain attendance data for each staff member, recording attendance, absences, substitutes, and other required information. Prepare attendance reports, coordinated with payroll data as required. Order and maintain office supplies. Perform complex and confidential secretarial and bookkeeping functions. Protect confidentiality of records and information about students and staff, and use discretion when sharing any such information with legal confines. Assist the Principal or designee in the preparation of reports and documents by creating graphics and displays, using computer and data management, creating an attractive presentation, copying, collating, and distributing final products. Prepare, organize, and maintain the school's activity and event calendar and distribute as required. Establish office procedures and train and coordinate duties of clerical office personnel, students, and volunteers. Complete all personnel and payroll processing of new/terminated employees or employees requiring changes. Organize school functions as assigned. Arrange appointments and maintain a schedule for the Principal or designee and assigned staff. Work with the Principal, teachers, other office staff, and support personnel in carrying out the day-to-day office and administrative operations necessary for the smooth functioning of the school. Create and maintain a clean, attractive, orderly, safe and efficient office environment. Coordinate and assist with compliance of outside agencies to assist teachers, students, and parents. Perform Medicaid administrative claims reimbursable activities as directed in accordance with Chapter 3 of the federally approved School District Administrative Claiming (SDAC) Guide. Serve as backup to the Clinic staff as required. Revised: 5/25/23 Additional Job Information U06, $20.74, 8 Hours, 255 days. Compensation may increase based on relevant education and experience.

The Administrative Assistant II provides administrative support to the Assistant Vice President of Advancement and the Director of Major Gifts and Planned Giving. This role performs and/or oversees a variety of administrative, fiscal, staff support, and planning activities, some of which require advanced or specialized knowledge and skills, including budget administration, equipment and facilities coordination, inventory management, record keeping and database management. The position also supports specified information-gathering projects and tasks and coordinates meetings, program functions, and/or special events, as appropriate. Additionally, this role may train and supervise staff and/or students and may coordinate specified administrative activities and reporting across multiple organizational units within a department. Typical duties may include but are not limited to: * Provides administrative assistance to Assistant Vice President, Advancement and Director, Major Gifts and Planned Giving. Oversees and/or performs a range of administrative activities for the department or organizational unit; serves as a central point of liaison with other departments and external constituencies in the resolution of a variety of day-to-day matters concerning the unit. * Serves as the liaison to various constituents through correspondence, phone, and in-person contact, including responsibility for unit reception. * Coordinates a wide variety of projects, such as events, conferences, and meetings. * Assists in administrative problem solving, program/project planning, development, and execution of stated goals and objectives. * Provides and/or oversees support activities for the unit such as answering telephones, assisting and resolving problems and inquiries of visitors, review and control of incoming and outgoing correspondence, and follow-up on operational commitments. * Collects information, conducts research, and prepares materials for use in management or departmental discussions/meetings or for decision-making purposes. * Interprets policies, procedures, rules and regulations, and provides input into development of new policies and processes. * Establishes, updates, and maintains unit's files, inventories, and records; implements and maintains data management systems, as required. * Utilizes knowledge and understanding of underlying operational issues to create, compose, and edit technical and/or administrative correspondence and documentation. * Maintains office supply inventory, interacts with vendors, or serves as contact for space, equipment, or facility issues. * Leads and guides the work of staff and supervises student employees as appropriate; may participate in hiring decisions and performance appraisal. * Monitors, reconciles, and assists with fiscal administration for the unit, including but not limited to budgets, funding, grants, contracts, payroll, employment, travel, and/or purchasing; may assist with fiscal planning, including participating in seeking alternate sources of funding. Other Duties: * Performs other job-related duties as assigned. Additional Job Description Required Qualifications: * This position requires a high school diploma and eight years of full-time experience directly related to the job functions. * Experience providing administrative support such as budget management, payroll, maintaining calendars, or project coordination. * Experience operating a personal computer and proficient with Microsoft Office Suite. * Any appropriate combination of relevant education, experience, and/or certifications may be considered. Preferred Qualifications: * Bachelor's degree from an accredited institution in Accounting, Business Administration, Finance, Management or closely related field. * Work experience in a higher education setting. * Experience with Raiser's Edge, or a similar database and Workday Knowledge, Skills & Abilities: * Knowledge of general office procedures. * Knowledge of budget control principles, practices, and procedures. * Excellent interpersonal, verbal, and written communication skills. * Excellent organizational skills and an ability to prioritize and complete simultaneous projects when numerous and competing demands are involved. * Ability to operate personal computers with proficiency and learn new applications and systems. * Ability to accurately prepare and maintain records, files, and reports. * Ability to work successfully as both a member of a team and independently with minimal supervision. * Ability to interact in a professional manner with staff, faculty, students, and the community in a service-oriented environment. * Ability to think critically and creatively, have a high standard of integrity, and be motivated to incorporate best practices into the organizational structure. * Ability to effectively manage the work of others by providing information, guidance, and motivation. * Ability to interpret and apply laws, regulations, policies and procedures consistently. * Ability to analyze and solve problems, draw valid conclusions, and/or develop appropriate alternatives where applicable. * Ability to maintain confidentiality and discretion at all times. Pay Grade 16 FGCU is a State University System of Florida member and an Equal Opportunity and Equal Access employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status.

Job Title: Administrative Assistant, Tribunal office Reports to: The Judicial Vicar Classification: Hourly/Nonexempt The administrative assistant to the office of the Marriage Tribunal in the Diocese of Venice Florida is responsible for assisting the day-to-day operations of the Tribunal office. Job Responsibilities Provides professional, secretarial, and clerical support to the staff and parishioners. Filing, mailing, and scanning. Data entry of Tribunal cases client information into Data Base System. Researches and verifies addresses, locations, and documents. Answers phones, appropriately responds to requests or inquires. Serves as support resource to other Offices as needed. Performs additional responsibilities as needed or directed. Other tasks as assigned.

Are you organized, detail oriented, and ready to play a key role in the success of a dynamic property management company? Join Associa as an Administrative Assistant and contribute to the efficient operations of our growing portfolio. We are looking Administrative Assistant, Administrative, Property Management, Assistant, Operations, Community Manager

Charlotte Behavioral Health Care is seeking a part-time Administrative Assistant to support our Quality Management (QM) Department. This position plays a key role in supporting compliance, accreditation, data tracking, and quality improvement activities across the organization. The ideal candidate is highly organized, detail-oriented, professional, and comfortable working with sensitive and confidential information in a behavioral health environment. Key Responsibilities * Provide day-to-day administrative support to the QM team. * Assist with AHCA, CARF, DCF and other auditing and monitoring activities. * Accurately enter, track and maintain data related to quality and risk events. * Collect, enter, and maintain data for satisfaction surveys. * Prepare and submit required reports. * Support the development of quarterly and annual reports. * Process and track policy and procedure updates. * Prepare meeting agendas and complete meeting minutes. Benefits Must meet eligibility requirements * Employee Assistance Program (EAP) * 403b Retirement Plan, with 9% employer contribution for those who meet eligibility requirements. * Tuition reimbursement, Public Service Loan Forgiveness (PSLF) eligible, and Health Resources and Services Administration (HRSA) loan repayment eligible for qualifying staff.

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: * Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires. * Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. * Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. * Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk. * Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. * Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. * Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. * Sets up meetings for Board Approval process. * Keeps packages updated with new memos and policies as required. * Prepares any resident information packages that require Board approval, (i.e., Architectural Modification). * Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. * Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. * Follows safety procedures and maintains a safe work environment. * Demonstrates excellent customer service, communication, and time management skills. * Proofreads the monthly newsletter, assists with weekly communication. * Maintains daily log, records, and forms. * Monitors and controls access to the building. * Greets and directs residents, guests, and invitees. Skills & Qualifications: * Associates degree with concentration in business preferred, or equivalent combination of education and experience. * Three (3) to Five (5) plus years of related work experience. * Computer literacy: Intermediate proficiency in Microsoft Windows software. * Must possess strong administrative background. * Strong working knowledge of customer service principles and practices. * Excellent interpersonal, office management and communications skills. * Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: * Physical demands include ability to lift up to 50 lbs. * Standing, sitting, walking and occasional climbing. * Required to work at a personal computer for extended periods of time. * Talking on the phone for extended periods of time. * Ability to detect auditory and/or visual emergency alarms. * Ability to work extended/flexible hours, weekend, and attend Board meetings as required. Schedule: Monday through Friday, 8:30am - 5:00pm What We Offer: As a full-time non-exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and Vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $22.00 - $25.00 per hour Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. #LI-MC1 Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics. Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company. Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a "reasonable accommodation," as defined under applicable disability laws, may make a request through our designated contact channel national_****************************. Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_****************************; we will respond in accordance with Local Law 144, within 30 days.

Qualifications MINIMUM QUALIFICATIONS: Associate's degree. Two (2) years of office experience. PREFERRED QUALIFICATIONS: Experience managing business/department functions. Four (4) years of secretarial experience. Relevant work experience or education may be substituted to satisfy minimum qualifications. KNOWLEDGE, SKILLS, AND ABILITIES: Clear and concise oral and written communication skills; organizational and management skills. Knowledge of general policies and procedures for the functional area of assignment. Knowledge of HIPAA, Public Records, Sunshine Law, FERPA, and other laws/regulations related to student and employee privacy, public information, and records retention. Knowledge of and experience with industry-standard equipment, materials, practices, computers, and applications. Ability to professionally and effectively respond to customer needs and requests for service or assistance. Ability to work both independently and as a member of a team in a fast-paced environment, multi-task, and remain organized to complete time-sensitive jobs on or before deadline. Ability to sit or stand in one position for a prolonged period of time. Revised: 5/25/23 Responsibilities Organize and maintain an efficient and effective office that handles a variety of tasks for the administration, faculty, students and parents of the school. Greet visitors, and answer telephone calls in a pleasant and efficient manner, and communicate effectively in routine, sensitive and confidential matters. Distribute mail and handle correspondence of the office, responding to routine requests for information, and transcribing, typing and proofreading letters and responses. Maintain efficient and well organized electronic and paper data collection and filing systems. Maintain attendance data for each staff member, recording attendance, absences, substitutes, and other required information. Prepare attendance reports, coordinated with payroll data as required. Order and maintain office supplies. Perform complex and confidential secretarial and bookkeeping functions. Protect confidentiality of records and information about students and staff, and use discretion when sharing any such information with legal confines. Assist the Principal or designee in the preparation of reports and documents by creating graphics and displays, using computer and data management, creating an attractive presentation, copying, collating, and distributing final products. Prepare, organize, and maintain the school's activity and event calendar and distribute as required. Establish office procedures and train and coordinate duties of clerical office personnel, students, and volunteers. Complete all personnel and payroll processing of new/terminated employees or employees requiring changes. Organize school functions as assigned. Arrange appointments and maintain a schedule for the Principal or designee and assigned staff. Work with the Principal, teachers, other office staff, and support personnel in carrying out the day-to-day office and administrative operations necessary for the smooth functioning of the school. Create and maintain a clean, attractive, orderly, safe and efficient office environment. Coordinate and assist with compliance of outside agencies to assist teachers, students, and parents. Perform Medicaid administrative claims reimbursable activities as directed in accordance with Chapter 3 of the federally approved School District Administrative Claiming (SDAC) Guide. Serve as backup to the Clinic staff as required. Revised: 5/25/23 Additional Job Information U06, $20.74, 8 hours, 255 days Compensation may increase based upon relevant education and experience.