Senior administrative assistant jobs in Petaluma, CA

Exciting Executive Assistant opportunity with an established firm. Contract Duration: 6+ Months This is fully onsite in either San Francisco or Oakland offices Job Title: Executive Assistant I Job Description: The Executive Assistant will be responsible for providing high-level administrative support for a Vice President. The role will perform advanced, diversified and confidential duties that may be administrative or project-based in nature. Work requires broad and comprehensive experience and skills, and a thorough knowledge of organization policies and practices. Required Skills & Experience Skills/Experience: Minimum Qualifications • Professional approach, good judgment, creative problem-solver. Possessing the personal drive and commitment to implement innovative solutions. • Strong organizational, problem-solving, and analytical skills. • Ability to maintain confidentiality in a variety of matters. • Time management with an ability to prioritize tasks; able to multi-task and to manage priorities and workflow. • Ability to accurately prepare and maintain records, files, and reports. • 1+ years of experience w/High School Knowledge, Skills, Abilities • Excellent written and verbal communication skills. • Proficient in Microsoft Office applications. What you will be doing: • Provides day-to-day administrative support for items such as calendar maintenance, meeting scheduling, travel, etc.. • Prepares or coordinates the preparation of correspondence, forms, reports, presentation materials and other written communications. • Maintains agendas and tracks completion of agenda items. • Opens, reads, sorts, and analyzes incoming emails, memos, and submissions and distributes them to the appropriate party. • Provides a bridge for smooth communication between internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff. • Tracks and coordinates with staff to ensure completion of all action items for the Executive. • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Executive, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. • Works closely and effectively with the Executive to keep them well informed of upcoming commitments and responsibilities, following up appropriately. • Prioritizes and manages multiple projects simultaneously, and addresses issues in a timely manner. • Provides support to team and leaders • Assists with daily activities and special projects • Shares status updates to leaders by implementing, gathering, and reporting on team and project based metrics • This list is not all-inclusive and you are expected to perform other duties as requested or assigned.

Executive Assistant to CEO 📍 Berkeley, CA About the Opportunity A high-growth real estate investment and development platform is seeking a senior-level Executive Assistant to support the CEO across business, investor, and personal workflows. This is a strategic, high-impact EA role-acting as the CEO's right hand to drive communication, protect time, and ensure execution across a fast-moving environment. What You'll Do Executive Support • Manage and optimize a complex, fast-changing CEO calendar • Prioritize the week across acquisitions, capital markets, portfolio, and operations • Draft emails, summaries, and communication on behalf of the CEO • Coordinate with internal teams, investors, lenders, brokers, and advisors Investor + Internal Coordination • Prepare materials for investor and internal meetings • Organize calls, agendas, notes, and follow-ups • Support capital markets tasks, including decks, docs, and coordination Travel, Events & Logistics • Plan travel, conferences, dinners, property tours, and events • Ensure logistics are proactive, accurate, and seamless Execution & Workflow Management • Track tasks, deadlines, and follow-ups-owning the “close the loop” function • Protect the CEO's time and filter inbound requests • Manage documents, files, and systems across GSuite • Handle personal logistics that influence business scheduling and output Tech & Tools • Use AI tools to draft, summarize, and streamline workflows • Leverage GSuite and project management tools to keep operations running smoothly Who Thrives in This Role Experience • 5-12+ years supporting a CEO, founder, or investment executive • Experience in real estate, private equity, VC, family office, or high-growth environments • Strength supporting executives with heavily external-facing responsibilities Skills & Traits • Elite calendar + communication management • Polished writer with strong professional presence • Discrete, reliable, and strong judgment • Anticipatory, proactive, and calm under pressure • Tech-forward and highly organized • Low-ego, high-output operator Bonus Experience (Nice to Have) • Capital calls • Deal calendars • Investor reporting • Deck preparation

Title: Office Assistant The Office Assistant will provide administrative and operational support during the busy tax season. This role involves preparing and organizing tax documents, managing digital files, and ensuring smooth workflow within the office. The ideal candidate is detail-oriented, organized, and able to work efficiently in a deadline-driven environment. Key Responsibilities • Assemble and organize tax return packets • Scan documents and prepare files for electronic storage • Upload documents into tax software systems • Assist with tax software administration and data cleanup • Prepare and submit documents through DocuSign • Provide general facilities and office support as needed Qualifications: • High school diploma, GED, or equivalent • Minimum of one (1) year of experience in office services, facilities, or a similar administrative role • Proficiency with Microsoft Office Suite (Word, Excel, Outlook, etc.) • Strong verbal and written communication skills • Ability to adapt communication style to effectively interact with diverse audiences • Strong multitasking skills with the ability to work independently or collaboratively • High attention to detail and ability to thrive in a fast-paced, deadline-driven environment Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Pay Details: $20.00 to $23.00 per hour Search managed by: Savannah Mckillip Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

The Sr. Administrative Assistant provides analytical and specialized and high-level administrative support to relieve executive, administrative and line managers of complex details and advanced administrative duties. In this role, one provides daily administrative tasks to support a specialized function(s) of the organization. Position Responsibilities Scheduling meetings and coordinate meeting logistics, including luncheons Documenting technical meetings and follow up on action items/commitments Working jointly with project leads to ensure proper information and documentation transfer throughout the life of a project Preparing and tracking Purchase Requisitions Contacts company personnel at all organizational levels to gather information and prepare reports, while maintaining confidentiality Coordinates activities between departments and outside parties Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice Work with diverse group of employees to assist on projects as assigned by line managers Planning company functions and appreciation activities Overseeing the work of service/supply vendors Escorting visitors/contractors through the building in compliance with Security policy Special projects as assigned Basic Qualifications (Required Skills & Experience) Minimum of 5+ years' experience in a fast-paced, hands-on, employee facing office environment. Manufacturing environment experience preferred. High School diploma or GED Equivalent is required or equivalent combination of experience and education Experienced in researching, organizing and coordinating multiple clerical projects within tight deadlines Experienced and proficient with Microsoft applications (Word, Excel, PowerPoint, Outlook, Teams). Previous experience working in aerospace industry is desired Other Qualifications & Desired Competencies Consistently demonstrates effective communication skills - written and verbal Maintains a professional demeanor with a high level of customer service Consistent in demonstrating sound organization, prioritization, multi-tasking and planning skills while efficiently prioritizing work load Skilled at follow-up/follow-through while maintaining professionalism Exhibits strong interpersonal skills and works well with all level of employees up to Senior Management Applies acquired job skills and company policies and procedures to complete assigned tasks Consistently follows established procedures on routine work and typically requires instructions only on new assignments Able to excel in a fast-paced, deadline-driven environment, where small teams share a broad variety of duties Displays strong initiative and drive to accomplish goals and meet company objectives Takes ownership and responsibility for current and past work products Is committed to learning from mistakes and driven to improve and enhance performance of oneself, others, and the company Focuses on teamwork and puts the success of the team above one's own interests Physical Demands Ability to work in an office environment (Constant) Required to sit and stand for long periods; talk, hear, and use hands and fingers to operate a computer and telephone keyboard (Frequent) Uses hands and fingers to handle, control or feel objects (Frequent) Bending, crouching, kneeling and reaching to file and maintain files (Frequently) Ability to lift and carry objects of varying sizes and shapes up to 25 lbs (Occasionally) Clearance Level No Clearance The salary range for this role is: $30 - $43 AeroVironment considers several factors when extending an offer, including but not limited to, the location, the role and associated responsibilities, a candidate's work experience, education/training, and key skills. ITAR Requirement: T his position requires access to information that is subject to compliance with the International Traffic Arms Regulations (“ITAR”) and/or the Export Administration Regulations (“EAR”). In order to comply with the requirements of the ITAR and/or the EAR, applicants must qualify as a U.S. person under the ITAR and the EAR, or a person to be approved for an export license by the governing agency whose technology comes under its jurisdiction. Please understand that any job offer that requires approval of an export license will be conditional on AeroVironment's determination that it will be able to obtain an export license in a time frame consistent with AeroVironment's business requirements. A “U.S. person” according to the ITAR definition is a U.S. citizen, U.S. lawful permanent resident (green card holder), or protected individual such as a refugee or asylee. See 22 CFR § 120.15. Some positions will require current U.S. Citizenship due to contract requirements. Benefits: AV offers an excellent benefits package including medical, dental vision, 401K with company matching, a 9/80 work schedule and a paid holiday shutdown. For more information about our company benefit offerings please visit: ********************************** We also encourage you to review our company website at ******************** to learn more about us. Principals only need apply. NO agencies please. Who We Are Based in California, AeroVironment (AVAV) is a global leader in unmanned aircraft systems (UAS) and tactical missile systems. Founded in 1971 by celebrated physicist and engineer, Dr. Paul MacCready, we've been at the leading edge of technical innovation for more than 45 years. Be a part of the team that developed the world's most widely used military drones and created the first submarine-launched reconnaissance drone, and has seven innovative vehicles that are part of the Smithsonian Institution's permanent collection in Washington, DC. Join us today in developing the next generation of small UAS and tactical missile systems that will deliver more actionable intelligence to our customers so they can proceed with certainty - and succeed. What We Do Building on a history of technological innovation, AeroVironment designs, develops, produces, and supports an advanced portfolio of unmanned aircraft systems (UAS) and tactical missile systems. Agencies of the U.S. Department of Defense and allied military services use the company's hand-launched UAS to provide situational awareness to tactical operating units through real-time, airborne reconnaissance, surveillance, and target acquisition. We are proud to be an EEO/AA Equal Opportunity Employer, including disability/veterans. AeroVironment, Inc. is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Qualified applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, protected veteran status, genetic data, sexual orientation, gender identity or other legally protected status. ITAR

Calling all originals: At Levi Strauss & Co., you can be yourself - and be part of something bigger. We're a company of people who like to forge our own path and leave the world better than we found it. Who believe that what makes us different makes us stronger. So add your voice. Make an impact. Find your fit - and your future. We're looking for a highly organized professional to support the Senior Executive Assistant to our President & CEO.You'll serve as a trusted partner and liaison, helping to streamline communication, foster cross-functional collaboration, and ensure daily operations run smoothly. This is a great opportunity for someone who excels in a fast-paced environment and is passionate about delivering high-level support. About the Job Provide Executive Assistance - internal and external calendaring, point-to-point business travel, expenses and special projects Contribute to the excellent reputation of the company through professional, friendly and respectful interactions with all partners Partner with senior-level leaders and team members across Levi's & Co. and cultivate relationships between departments and improve communication across teams Attend select team meetings and stay informed - take notes, identify follow-ups and send reminders Manage demanding Outlook calendaring requests, while also keeping executives accessible Handle and maintain confidential information Be the brand extension for leader you support, escalating and communicating on their behalf and serving as a team liaison Coordinate events, including internal team events, conferences, team off-sites, business and operational reviews, and other team meetings, including arranging meeting rooms and catering requests Initiate purchase orders, reconcile invoices, and complete/track expense reports Coordinate complex travel and expense reporting using Concur Maintain impeccable standards of confidentiality and information security You will report into our Sr. Executive Assistant to our President & CEO About You Minimum 5 years of high level, complex executive administration work experience supporting senior-level executives Experience with international and domestic travel arrangements Experience supporting C-Suite Leaders Must have a high degree of integrity when dealing with confidential information Can work with individuals at all levels Can work with different personality types and leadership styles Be on-call, beyond standard business hours. Google Slides or PowerPoint experience to refine & integrate existing presentations This is a hybrid position based in our San Francisco, CA headquarters. You will be expected in office 3 days per week typically Tuesday-Thursday. Note, time in office can vary depending on business needs. The expected starting salary range for this role is $78,800-$120,900 per year . We may ultimately pay more or less than the posted range based on the location of the role. The amount a particular employee will earn within the salary range will be based on factors such as relevant education, qualifications, performance and business needs. Levi Strauss & Co. (LS&Co.) offers a total rewards package that includes base pay, incentive plans, 401(k) matching, paid leave, health insurance, product discounts, and more designed to help you and your family stay healthy, meet your financial goals, and balance the demands of your work and personal life. Available benefits and incentive compensation vary depending upon the specifics of the role; details relating to a specific role will be made available upon request. Read more about our benefits here. LS&Co. is an affirmative action and equal employment opportunity employer. We welcome and value people from diverse cultures, backgrounds, and experiences to make LS&Co. a collective success. #LI-hybrid EOE M/F/Disability/VetsLOCATIONSan Francisco, CA, USAFULL TIME/PART TIMEFull time FILL DATE This position is expected to be filled by 01/11/2026.Current LS&Co Employees, apply via your Workday account.

At Clerk Chat, we are redefining telecommunication with AI and making every business conversational. Thousands of customers use Clerk Chat to make and send millions of messages and calls per day for their own sales, support, and marketing needs. It's a big and bold adventure and needs spirited adventurers to join our growing team. We're a team that believes in achieving your highest potential but not at the expense of work-life balance. That's why we have flexible vacation time, agressive bonuses, and creative freedom at the forefront. We're Silicon Valley-based entrepreneurs who have sold companies, gone through the exclusive HF0 AI residency, having previously built teams at Lucasfilm, Samsung, Netflix, DocuSign, and Series B+ Startups. What does a work environment look like at Clerk Chat? Clerk Chat is a hybrid team of in-office and remote employees. Our headquarters is based in San Francisco, just three blocks south of the Embarcadero BART station, making it easy to commute and stay connected. Our in-office team appreciates being in the office five days a week because it fosters real-time collaboration, builds stronger relationships, and helps us move faster. The remote team is strategically based around the US to provide the best experience for our customers and drive impact. This is an exciting time to join Clerk Chat. We're small enough that every individual has a big impact, but we're growing fast enough that there's tremendous room for career advancement. Senior Executive Assistant We're looking for a Senior Executive Assistant, someone who anticipates needs before they're spoken and thrives in the pace of a high-growth startup, to support leadership at Clerk Chat. You're not just a traditional EA; you're a force multiplier who has operated in fast-moving environments, managed complex priorities, and built systems that scale. You understand that in a startup, context shifts faster than calendars update. You can triage competing priorities without being told which matters most and know exactly when to protect time versus when to interrupt. You don't just manage chaos-you create calm from it. What you will do: Move at "founder speed"-anticipate needs, solve problems, and clear obstacles before they slow down leadership Manage complex, ever-changing calendars across time zones, balancing investor meetings, customer calls, and internal priorities Own end-to-end travel coordination, board prep, and executive communications with zero dropped balls Build and optimize operational systems-from expense management to document organization-that scale with the company Serve as a trusted gatekeeper and liaison between leadership and internal teams, investors, customers, and partners Handle confidential information with absolute discretion while maintaining strong relationships across stakeholders Take on special projects that extend beyond traditional EA scope-research, vendor negotiations, event coordination, and more What you will need: 6+ years supporting C-level executives, ideally in a fast-paced tech or startup environment Proven ability to manage competing priorities and make judgment calls independently in ambiguous situations Exceptional organizational skills with obsessive attention to detail and follow-through Strong written and verbal communication-you can draft executive-level correspondence and represent leadership professionally Tech-savvy and comfortable with tools like Google Workspace, Slack, Notion, and CRM systems (Salesforce a plus) Entrepreneurial mindset-you take ownership, anticipate what's next, and don't wait to be told what to do Nice to have: Experience in B2B SaaS, telecom, or AI-focused companies Familiarity with early-stage startup environments and comfort with ambiguity Experience supporting executives through fundraising, board meetings, or M&A processes Background coordinating across distributed or remote teams Clerk Chat provides several benefits to help you bring your best self to work: Competitive compensation and equity packages Health, dental, and vision insurance Flexible vacation time (Unlimited PTO) Catered lunch in the office 401k with 4% match Salary Range: The annual base pay range for this role is: $130,000 - $180,000 Our salary ranges are based on paying competitively for our size and industry and are one part of our total compensation package that also includes benefits and other perks. We also include stock options in this compensation package and believe all employees should have the opportunity to become owners in the company. Individual pay decisions are based on a number of factors. The base pay range provided is subject to change and may be modified in the future. We encourage all qualified candidates to apply! Our recruiting team will carefully review each resume, and we look forward to considering you for this opportunity.

Executive Assistant to CEO @ Revi The Revi Mission 🚀 Brick and mortar is not dead but drastically changing, and Revi is leading that change into the future. 31 years ago, Web 1.0 started, and it gave people the ability to click hyperlinks and read text. When Web 2.0 came about 10 years later, it revolutionized the world. It allowed people to do things like buy, ship, mail, shop, and more.In the past, doing these things was only reserved for an in-person physical experience, but they can now be done online. That one technological advancement, though simple, changed the world. Now, the internet is so robust that there are things you can do online that you cannot do in a physical location. This is the next great shift in the market that Revi is calling Web 3.0.Companies are now trying to bring this digital experience into physical stores in their own siloed ecosystems. For example, Uber brings a simplified way to interact with cabs in the physical world, Bonobos brings a simplified way to interact with their physical retail stores, and the Amazon Go store simplifies purchasing in its physical stores. Revi is looking to bring this way of iterating with physical locations to all consumers, no matter what physical store you walk into.Revi offers businesses an in-store digital platform that allows businesses to build long-lasting relationships with their customers and allows consumers to interact with any business they walk into digitally. Our product is a beautifully designed in-store self-ordering system where consumers can buy, pay, get rewards, and much more. The data collected is leveraged to improve the ordering experience and attract new consumers. With a fresh round of funding in the bank from top Silicon Valley seed investors, we are ready to pursue a multi-billion-dollar opportunity. The Revi Role 👩 💻 👨🏾 💻 This position is in person full-time in our San Francisco CA headquarters. Revi is looking for a strategic executive assistant to serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO. The ideal candidate is effective at not just managing calendars and emails, but also understanding what a CEO needs on any given day and being three steps ahead of him. The focus of the role is to make the CEO as efficient as possible each day. The Executive Assistant will be the CEO's shadow, attend meetings, take notes, make sure that any action items are executed post-meeting, keep the CEO well informed of upcoming commitments and responsibilities, following up appropriately. The Executive Assistant must work effectively with executive staff, easily steer through changes, and doesn't shy away from ambiguity. As the right-hand support to our CEO, your approachable nature will be integral in fostering a positive company culture. We anticipate this role to be 85% business-related tasks with 15% (or less) personal tasks directly related to the CEO and him staying efficient and effective. If you thrive in fast-paced environments and value collaboration, this is the opportunity to contribute significantly to our success. What You'll Do: 👷🏾 ♂️ -Provide high-level administrative and strategic support to the CEO, proactively planning two steps ahead. -Demonstrate expertise in liaising between the CEO, the executive team, and departments ensuring alignment and clear understanding across all levels. -Serve as the gatekeeper for the CEO's schedule. This includes coordinating meetings with internal & external stakeholders based on their priorities, creating & managing travel arrangements, and ensuring every minute of the CEO's time is used efficiently. -Develop, implement, and execute projects within the executive's area of responsibility, identifying resources and managing projects to completion.-Determine appropriate matters to elevate or not to elevate to the executive for action. Otherwise, delegate to the appropriate support function or act on behalf of the executive to address. -Filter which issues can be solved independently vs those that need executive attention. Proven ability to think and act independently and with a high degree of professionalism and confidentiality. -Be comfortable with a high level of ambiguity and receive minimal direction. Consistently works on complex assignments requiring independent action and a high degree of confidence. -Will provide supervision and guidance to the admin support team. -Manage department budgets and associated processes. -Be keen on company operations, policies, and procedures. Handles details that are highly confidential and critical. Maintains high-level information of a sensitive nature inside and outside the company. -Ensure that the CEO is where he needs to be when he needs to be there in an ever-changing environment. He will have on-site meetings, off-site meetings, and virtual meetings. -Being a sharp negotiator and business-minded; Ability to be objective & effectively negotiate with clients, vendors, suppliers, and even team members. -Perform a broad range of administrative tasks for the CEO, adapting to emerging needs and situations with flexibility. Undertake ad-hoc and/or personal tasks as they arise. Your Impact in this role means you are a: 💥 -Strategic Partner: Work closely with the CEO, not just to keep their day-to-day organized with calendar management, but to think ahead and ensure you don't lose the strategy of the big picture. Anticipating the needs of the CEO is key to this role. -Communication Master: You'll be the linchpin for communications across departments, ensuring messages are sent, received, and understood. Whether crafting updates for the whole company or facilitating crucial conversations, your role is to keep everyone on the same page. Change-Change Agent: As our company evolves, so do our processes and strategies. We need someone comfortable with change who can help manage transitions across departments smoothly and effectively. You should be able to navigate the dynamics of a growing company and facilitate communication strategies that will help others do the same. -Project & Stakeholder Management: You will take detailed notes during meetings, follow up on action items, and hold stakeholders accountable. You will also assist in project management as needed, guiding projects to completion with a focus on clear outcomes and efficiency. -Event Planning & Project Management: You will be key player in planning and executing our annual one-of-a-kind tech conference, Innovation Night, partnering with the CEO, Workplace Specialist, and marketing department to plan, create, and deliver unforgettable events.-Operational Optimization: Constantly seek out and identify areas for process improvement, refining operational and administrative workflows to enhance efficiency and streamline operations across the board. -Meeting Logistics: Manage logistics for CEO's meetings on an as-needed basis, including catering if needed, A/V setup, communication, and ensuring each meeting is flawlessly executed. -Culture Leader: Promote our company culture actively and act as an arm of the leadership team. -Personal Tasks: Beyond the professional scope, you'll also sometimes tackle personal tasks for the CEO. What we expect you'll bring to the role: 😎 - Based in the San Francisco/ Bay Area.- 7+ years of experience as an executive assistant, with a strong background in A, B, or C-seed stage tech startup environments. - 3+ years of experience working as an executive assistant for C-Suite (preferably CEO).- Forward-thinking - executing things the CEO needs before he knows he needs it - High energy Proactive mindset. - Strong under pressure (unbreakable will) and thrives in a dynamic environment with a high degree of ambiguity. - Emotionally Intelligent: Skilled in navigating interpersonal dynamics and resolving gray-area situations with confidence and ease. (Cool, calm, and collected) - Strong Microsoft/Google Office skills are a must (particularly in Excel/Google Sheets where complicated formulas will be used extensively and Powerpoint/ Google Slides where presentation decks will need to be created).- Ability to problem solve independently and through strong partnerships with business partners across Revi. -This position requires periodic availability outside of regular working hours to promptly address unforeseen situations and critical matters as they arise, ensuring seamless support to the organization's operations.- Excellent verbal and written communication skills. - Ability to communicate and build partnerships with all levels of management. - Attention to detail, strong time management, and a self-starter attitude are key skills for success in this role. - Extremely organized to maintain accurate information when handling multiple high-priority projects simultaneously. - Confidentiality is a must; Discreet and Trustworthy: Handling tasks with the utmost discretion and integrity. Ideal candidates agree with the following: 💭- Nothing is impossible. - The key factor is more resourcefulness not just more resources. - Hard things bring out greatness. - The job of an EA is to be in the mind of the CEO before the CEO has time to think it. Our Values ❤️ Heart - A team that is passionate about what they do, with a heart of giving 🔨 Impact - Being a versatile team player with an innovative mind and a firm backbone to make an impact on everything they touch. 🏆 Excellence - A team committed to excellence in all we do, with integrity and supreme service. Perks and Benefits of Joining the Revi Team- Equity package - Competitive salary, bonus - Professional development - Excellent and comprehensive health plans (Medical, dental, vision, etc.)- Unlimited PTO - Organized volunteer events to give back to our community - Off-sites, events, happy hours- Salary 100k-140k

A growing investment organization focused on long-term, high-impact strategic work in a fast-moving technical landscape. The firm operates in a collaborative, data-driven environment and partners closely with industry leaders to support informed decision-making and operational excellence. Position Summary This role provides advanced administrative and operational support to senior leaders and works closely with the Chief of Staff to help manage priorities, increase efficiency, and ensure smooth day-to-day operations. The position requires strong judgment, exceptional organization, and the ability to anticipate needs in a fast-paced, high-expectation environment. Some personal support is included to help streamline both professional and personal commitments. Key Responsibilities - Provide comprehensive executive support, including complex calendar management, travel coordination, meeting preparation, and handling confidential information. - Partner with internal and external stakeholders to support operational needs, special projects, strategic initiatives, and communication flow across the organization. - Lead planning and logistics for events, leadership meetings, and office operations to ensure a professional, well-run, and welcoming workplace. Qualifications and Requirements - Extensive experience supporting senior executives in fast-paced, high-growth environments; highly organized with strong judgment and discretion. - Exceptional communication skills and the ability to build strong relationships across teams and with external partners. - Comfortable managing complex logistics, learning new systems quickly, and working fully on-site in a dynamic office environment. Compensation Our client has set a base salary range of $200,000 to $240,000. This range is a good faith estimate and may be modified depending on factors such as experience, skills, and educational background. The client retains ultimate responsibility for crafting the offer.

About Us At Hayden AI, we are on a mission to harness the power of computer vision to transform the way transit systems and other government agencies address real-world challenges. From bus lane and bus stop enforcement to transportation optimization technologies and beyond, our innovative mobile perception system empowers our clients to accelerate transit, enhance street safety, and drive toward a sustainable future. About the Role We're seeking a sharp, proactive, and exceptionally organized Executive Assistant to partner with our CEO. You will play a key role in ensuring the CEO is informed, prepared, and operating efficiently in a fast-moving, high-growth environment. If you thrive in dynamic settings, anticipate needs before they arise, and enjoy being the connective force behind a mission-driven leadership team, we'd love to meet you. Key Responsibilities Travel Management Coordinate all aspects of weekly domestic and international travel - flights, lodging, ground transport, meals - while accounting for preferences, time zone transitions, and contingency planning. Front Desk & Office Support Be present at the front desk from 9 AM to 5 PM on Monday through Thursday to assist with: Letting in guests, employees without badges, and deliveries. Greeting visitors with warmth and professionalism. Maintain the office environment, including: Cleaning and organizing communal areas, glassware, and workspaces. Restocking and troubleshooting the coffee machine. Calendar Mastery Own and manage our Leadership Team's complex calendar. You will thoughtfully prioritize, proactively resolve conflicts and ensure they are always prepared for what's next. Scheduling & Coordination Schedule internal and external meetings across time zones with precision and efficiency in partnership with the Chief of Staff. Work closely with key stakeholders to ensure alignment and responsiveness. Ad Hoc (As Needed) Executive Leadership Team (ELT) Travel Support Coordinate travel and accommodations for ELT members as needed. Potentially supporting the CFO, CGO (once to twice a month at most), SVP of Operations (once to twice a month at most), SVP of External Affairs (once to twice a month at most) and Sr. Director of Strategy (once every couple months). Handle last-minute changes or travel disruptions with composure and professionalism. People Operations & Event Support Manage catering, hotel bookings, and logistics for visiting guests. Support event outreach and scheduling with potential keynote speakers, customers, and partners. Business Operations & Generalist Support Support Demo Day logistics, setup, and coordination. Contribute to presentations and analysis for All Hands, Demo Day, and Board decks in partnership with the Sr. Director of Strategy & BizOps. Handle ad hoc requests and operational tasks that arise in a fast-moving environment. What We're Looking For +5 years of experience supporting C-Suite Executives or Leadership teams; preferably in a high-growth tech environment Outstanding organizational and time management skills; able to pivot quickly and prioritize effectively Exceptional written and verbal communication skills Cool under pressure with high emotional intelligence, discretion and professional judgment Proactive mindset: anticipates needs before they arise Mastery of calendar tools (Google Calendar, Calendly), communication platforms (Slack, Zoom), and travel management tools (Navan) Operates with urgency, attention to detail, and the ability to juggle multiple priorities Nice to Have Experience working with venture/PE-backed startups or growth-stage companies Experience working with AI companies

Job Details Fairfield, CA Full Time 4 Year Degree $100000.00 - $110000.00 Salary/year Road Warrior Admin - ClericalDescription The Senior Executive Assistant provides comprehensive administrative and operational support to the CEO. This critical role ensures the smooth functioning of the executive office, prioritizes complex tasks, drives initiatives, and advocates for executive interests both within the organization and with external partners. This high-level position requires significant leadership skills, the ability to make independent decisions, and the capacity to guide administrative personnel. The Senior Executive Assistant engages with board members, legal and financial representatives, and other key stakeholders as directed, serving as a principal representative of the Chief Executive's Office. Key responsibilities include overseeing budgets, making important decisions, managing executive communications, events, and governance duties. Duties/Responsibilities: Provides high-level calendar management, prioritizing executive time and proactively resolving scheduling conflicts with minimal oversight. Manages complex travel coordination (domestic and international), including detailed itineraries and logistical arrangements. Represents executive leadership in interactions with board members, legal counsel, funding partners, and senior external stakeholders. Prepares, reviews, and edits confidential correspondence, presentations, board materials, and high-level reports. Plans and executes board meetings, executive retreats, and other governance-related functions, including agenda preparation, logistics, minutes, and follow-up actions. Leads or co-leads the planning of large-scale events such as conferences, donor functions, and executive-hosted community engagements. Exercises discretion in managing budgets for executive office operations and authorizes routine expenditures within delegated authority. Independently manages key projects and initiatives aligned with executive priorities, ensuring deadlines and quality expectations are met. Screens and prioritizes incoming communication; responds or escalates as appropriate, ensuring clarity and alignment with leadership expectations. May supervise or guide administrative team members; participates in hiring, onboarding, workflow management, and internal process training to support effective team operations. Maintains operational systems for document control, supplies, vendor relationships, and expense reconciliation for the CEO's office. Demonstrates organizational awareness to anticipate needs, ensure alignment with strategic goals, and improve operational effectiveness. Performs other duties as assigned in support of the CEO and executive leadership team. Qualifications Required Skills/Abilities: Exceptional interpersonal skills, with the ability to communicate effectively with senior leadership, board members, and high-level external partners. Proven leadership experience in managing administrative functions and mentoring support staff. High level of professionalism, discretion, and integrity in managing confidential and sensitive information. Advanced proficiency in Microsoft Office Suite, Zoom, and collaborative document platforms. Strong writing, editing, and analytical skills. Ability to independently manage multiple priorities under tight deadlines with sound judgment and accountability. Event planning experience, particularly involving executive-level or public-facing events. Familiarity with nonprofit governance, real estate, or mission-driven, multi-entity organizations is a plus. Education and Experience: A bachelor's degree in business administration, communications, public administration, or a related field is required. Minimum of 4-7 years of experience directly supporting a CEO / President. Prior experience in a leadership or supervisory administrative role is required. Experience with nonprofit boards or stakeholder governance is strongly preferred.

There are NO limits to your career: come shape the future and be part of a truly unique global culture at OutSystems! A Senior Executive Assistant works closely with management at the Executive level to provide top level administrative support. They help leaders to make the best use of their time by dealing with secretarial, administrative and operational responsibilities. The Senior Executive Assistant that we are looking for needs extensive knowledge of the organization in which she/ he works (to know who key personnel - both external and internal - and understand the organization's aims and objectives). Discretion and confidentiality are therefore essential attributes for a successful assistant. Responsibilities: * Supports a C-level executive and their VP's by partnering with them in order to help them be more efficient and effective with their time * Manage executive calendars, acting as a gatekeeper to prioritize meetings and resolve scheduling conflicts, keeping executive informed on schedule changes * Arranges travel and optimizes travel arrangements (transportation, accommodations, agenda) based on executive travel needs and preferences. Manages complex itineraries, to include any changes. Processes related travel expenses. * Coordinates/assists with managing team meetings (staff meetings, town halls, quarterly on sites/off sites, team gatherings, etc.) whether virtual or in person. Assists with event planning. * May attend meetings on the executive's behalf and liaise with external partners. Prepares, updates, and organizes information (using Google Workspace.) for inclusion in huddle boards, reports, correspondence, presentations, budgets, etc. Edits documents for accuracy, format, and arrangement of material. * Assists in keeping executives and their teams well organized, to include online retrieval and archiving on collaboration platforms such as Zoom and Slack * Assists with process and/or program management such as maintaining distribution lists, coordinating nominations, distributing updates, administering surveys, conducting research, obtaining resources, preparing documents, etc. Requirements: * 5+ administrative experience supporting executive level leaders * Communication/Language: Excellent written and verbal. * Strong calendar management skills. * Excellent problem solving ability. * Strong work ethic and able to manage multiple tasks. * Ability to work effectively in a team environment. * Proven interpersonal skills and ability to interact with all levels of management, internally and externally. * Detail oriented with great accuracy. * Strong ability to handle confidential and sensitive information Competency with AI tools such as ChatGPT, Claude, Notion AI to: * Draft communications, summarize meetings, generate insights, and structure documents. * Convert voice notes and strategic inputs into clean, actionable outputs (emails, memos, slides) in the executive's voice. * Assist with creating or editing presentations using AI tools that enhance slide structure, narrative flow. * Automate recurring workflows using AI (weekly digests, meeting agendas, follow-up trackers). * Pull insights from CRM data, Slack threads, and other internal tools to create concise summaries and cross-functional briefs. * Auto-organize prep packets before meetings, including pre-reads and supporting documents. Base Salary Range : $100,000-150,000 Salary Determination: Our salary range is based on industry standards, company performance, and market conditions. We offer competitive compensation packages to attract and retain top talent. In determining salary ranges, we consider factors such as: * Market Research: Industry reports, salary surveys, and online salary databases * Company Performance: Financial performance, revenue growth, and budget allocation * Job Requirements: Skills, experience, and qualifications necessary for the role * Geographic Location: Cost of living, market conditions, and industry standards in our region The Longer Story: OutSystems enables enterprise teams to build AI-powered applications and agents that reduce manual work, streamline internal operations, and accelerate impact. A proven low-code foundation combined with agentic AI and AI app generation capabilities empowers teams to move up to 10x faster with the assurance of security, scalability, and governance built in. As the future becomes agentic, our customers need us now more than ever. AI has opened the door to extraordinary possibilities-but inside the enterprise, things are moving fast and feeling chaotic. Some early adopters are making progress in production, but for many, AI tools are sprawling without governance, data isn't ready, and talent isn't there yet. Enterprises are still drowning in application backlogs and struggling with legacy systems. But with the right platform, AI doesn't have to add to the chaos. It can become the breakthrough that brings clarity-and drives real, enterprise-wide impact. At OutSystems, we've built that platform, providing the tools necessary for enterprises to overcome these hurdles. We are looking for passionate, talented, and motivated people to join us in helping our customers build, deploy, and scale apps and agents-fast, helping them accelerate innovation while enabling secure, governed human-AI collaboration. OutSystems is a truly global company, with more than 850,000 developer community members, 1,700 employees, more than 500 partners, and thousands of active customers in over 75 countries and across 21 industries. Founded in 2001, OutSystems has offices in the United States, United Kingdom, the Netherlands, Portugal, Germany, the UAE, Japan, Hong Kong, Malaysia, Australia, India, and Singapore, and of course has a thriving, worldwide community of remote employees. Amongst our customers are some of the world's most recognizable brands across diverse industries-brands like Toyota, Heineken, Bosch, KeyBank, and UCLA. These customers are the reason we have a 4.6 star rating on G2. Their success is ours, and their stories demonstrate tangible ROI and transformational impact. We are a 9x Gartner Magic Quadrant Leader for Low-Code Application Platforms and a multi-year leader in the Forrester Wave. We're recognized not just as leaders but as visionaries with a strong ability to execute, now extending our leadership into the AI and agentic application development arena. Working at OutSystems Our goal is to ensure that OutSystems is a place for bright, happy, and motivated people who share a common purpose and take pride in doing excellent work to pursue our vision of providing the AI-powered low-code development platform enterprise leaders trust to build, secure, and evolve their business applications, agents, and core systems. Our culture is focused on our core values of trust, customer success, innovation, and alignment. Our team members operate with transparency, integrity, and accountability, define success through the lens of the outcomes we deliver for our customers, push the boundaries with excellence, and work together toward our shared vision to deliver on what matters most. What do we have to offer you? * A company that is always growing, changing, and innovating. We challenge each other to innovate in our products, in our team, and how we use our own technology. And we give our teams space to be proactive and creative. * Real career opportunities. We care about growth and development. Yes, vertical career progression is a possibility, but it's not the only one. From lateral moves and joining different teams to mastering specialized skills, we support your growth no matter what your goals are. * Work colleagues that are as smart, hard-working, and driven as you. We act as one global OutSystems team, taking ownership and working together toward a shared vision. * Disrupting the status quo is in our DNA. In fact, it's why our company exists. * We ask "why" a lot. It helps us connect our individual work to the bigger picture and sometimes even uncover a better way. Are you ready for the next step in your career? Then we'd love to hear from you! OutSystems nurtures an inclusive culture of diversity, where everyone feels empowered to be their authentic self and perform at their best. A company that embraces the creativity and innovation that comes through diverse perspectives. We are committed to creating a team that reflects society through inclusive programs and initiatives and are proud to be an equal opportunity employer. All qualified applicants receive equal consideration regardless of race, place of origin, color, age, marital status, religion, sex, sexual orientation, gender expression or identity, protected veteran status, disability status or any other status protected by law.

+ Oakland, CA + Executive + AHS Executive Support + Full Time - Day + $44.15 - 73.56/Hour + Req #:42536-31572 + FTE:1 **Alameda Health System offers outstanding benefits that include:** + 100% employer health plan for employees and their eligible dependents + Unique benefit offerings that are partially or 100% employer paid + Rich and varied retirement plans and the ability to participate in multiple plans. + Generous paid time off plans **Role Overview:** Alameda Health System is hiring! Under general direction of the assigned C-Suite Executive, the Executive Assistant-Project Coordinator provides administrative, operational and organizational services as well prepares and implements a variety of studies and inquiries, maintains calendars, coordination of facility projects and coordinates and scheduling of meetings throughout Alameda Health System. May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities, and operations. May screen and coordinate interviews for job applicants and orient new leadership employees; perform varied, complex and often confidential administrative support duties for the C-suite level executives of AHS. The incumbent serves as the Project Coordinator of critical programs and projects, as assigned by senior leadership. Performs other duties as assigned. **DUTIES & ESSENTIAL JOB FUNCTIONS:** NOTE: Following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Not all duties listed are necessarily performed by each individual in the classification. Engages in the coordination and planning of operational projects, space utilization and administrative duties. Prepares and maintains detailed spreadsheets, presentations, and personnel requests. Coordinates timekeeping issues or submissions. Initiates correspondence for signature of the appropriate executive, receives incoming correspondence and attaches appropriate supporting documentation and distributes to as appropriate. Maintains accurate records and files related to work performed. Coordinates develop and administer correspondence, attendance minutes, agendas, and action items for assigned departments and committees. Performs office administrative activities such as organizing and maintaining administrative files and ordering office supplies and related equipment; maintains records of purchases. Plans, oversees, reviews, and implements administrative services supporting the executive's activities and functions. Schedules appointments and arranges conferences for the executive and other relevant staff; coordinates travel arrangements and preparing reimbursement requests. Create and update the website of assigned departments in collaboration with the public affairs department Instrumental in Coordinating the onboarding of leadership working in collaboration with recruitment and human resources. Maintains all communications vital to Nursing Leadership throughout the health system. Plans and conducts administrative or operational studies; determines information gathering processes; obtains required information for analysis; evaluates alternatives and makes recommendations; prepares reports and makes presentations. Plans, oversees, reviews, and personally performs a variety of administrative services in support of activities and functions. Prepares and compiles reports from various information systems and databases regarding complex, sensitive and confidential information to implement change for administrative concerns, policies, procedures, functions and operations. Represents and acts as liaison with other departments, representatives of other public and private organizations, program participants and the public; serves on a variety of committees and task forces as needed. Coordinates and administers personal service or consultant contracts; ensures that contract provisions are met and that appropriate approvals are received. Performs revenue and expenditure projections for department's budget; compiles figures, prepares justifications, and coordinates the budget development process; reviews expenditure reports, prepares internal reports and maintains inventory records. Assists the C-suite level executive staff member in managing departmental and associated budgets, including preparing and maintaining detailed spreadsheets, monitoring encumbrances, payments, and journal entries; analyzes budget requests and provides recommendations to the executive staff member. **MINIMUM QUALIFICATIONS:** Required Education: High School diploma or equivalent. Preferred Education: Master's Degree. Required Licenses/Certifications: Certification as a Project Management Professional PMP. Required Licenses/Certifications: Lean Six Sigma Certification: Green Belt. Required License/Certification: Education: Microsoft Office certification required within 12 months of hire, Expert Level. Required Experience: Six Five years office administrative experience; three years as an Executive Assistant II. Alameda Health System is an equal opportunity employer and does not discriminate against any employee or applicant for employment based on race, color, religion, national origin, age, gender, sex, ancestry, citizenship status, mental or physical disability, genetic information, sexual orientation, veteran status, or military background.

Career CategoryAdministrativeJob Description Join Amgen's Mission of Serving Patients At Amgen, if you feel like you're part of something bigger, it's because you are. Our shared mission-to serve patients living with serious illnesses-drives all that we do. Since 1980, we've helped pioneer the world of biotech in our fight against the world's toughest diseases. With our focus on four therapeutic areas -Oncology, Inflammation, General Medicine, and Rare Disease - we reach millions of patients each year. As a member of the Amgen team, you'll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives. Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you'll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career. Senior Executive Assistant - VP Research What you will do Let's do this. Let's change the world. The Amgen Oncology/Immunology Research team is seeking a highly motivated Senior Executive Assistant. In this role, you will provide administrative support and partnership to the Vice President, Oncology/Immunology Research and be a resource for the department. In this vital role, you will manage complex assignments efficiently while proactively anticipating the team's needs and developing future plans. The Senior Executive Assistant will be responsive, resilient, and creative, understand the roles and responsibilities of team members and key partners, and be able to effectively prioritize and independently make decisions. The Oncology/Immunology teams are located in South San Francisco, CA and Thousand Oaks, CA, and the position will be hybrid onsite and remote. Responsibilities include: Support the vice president and the senior leadership team by managing administrative functions, coordinating communication, and helping to facilitate strategic priorities. Lead and develop a high-performing team of Administrative Coordinators (ACs). Build and maintain close working relationships with key partners within Amgen and externally and serve as a liaison for communication. Handle sensitive information with discretion and maintain confidentiality. Manage executive calendars with complex schedules across multiple time zones, including coordinating and scheduling meetings, prioritizing appointments, and resolving conflicts. Arrange domestic and international travel, including flights, accommodation, and ground transportation, and prepare detailed itineraries. Ensure travel and expense reports are managed in compliance with company policy. Coordinate and support internal and external meetings, including arranging audiovisual support, securing venues, and planning and facilitating the meeting agenda and presentations. Organize and manage logistics for the Oncology/Immunology research team overall, including onboarding staff, coordinating department-wide communications and updates, and managing the department website. Contribute to cross-functional initiatives and ensure completion of deliverables. What we expect of you We are all different, yet we all use our unique contributions to serve patients. The dynamic professional we seek is a highly organized go-getter with these qualifications. Basic Qualifications: Associate's degree and 4 years of administrative experience Or High school diploma / GED and 6 years of administrative experience Preferred Qualifications: Bachelor's degree with 5+ years of experience in an administrative support role supporting large teams at different levels Supervisory or leadership experience working in technology-based organizations Excellent organizational skills and ability to manage multiple people Detail-oriented and excellent travel and meeting planning skills including proactive planning of business needs Good external customer communication skills Expert level PC skills in Outlook, MS Word, PowerPoint, Excel, Teams, SharePoint, Workday and SAP, along with advanced typing skills Excellent time management and project management skills with the ability to prioritize projects of greater vitality and importance Calm under pressure Managing multiple calendars including coordination across multiple time zones Excellent written, verbal, and presentation skills in communicating key business and clinical information Experience providing administrative support to remote staff Ability to work in a fast-paced environment with an effective, can-do attitude Absolute discretion and confidentiality, as well as judgment, creativity, flexibility, and initiative in resolving issues Ability to recognize and resolve problems with minimal oversight What you can expect of us As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well-being. From our competitive benefits to our collaborative culture, we'll support your journey every step of the way. The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications. In addition to the base salary, Amgen offers a Total Rewards Plan, based on eligibility, comprising of health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities that may include: A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan Stock-based long-term incentives Award-winning time-off plans Flexible work models, including remote and hybrid work arrangements, where possible Apply now and make a lasting impact with the Amgen team.careers.amgen.com In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information. Application deadline Amgen does not have an application deadline for this position; we will continue accepting applications until we receive a sufficient number or select a candidate for the position. As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other and live the Amgen values to continue advancing science to serve patients. Together, we compete in the fight against serious disease. Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other basis protected by applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. Amgen will consider for employment qualified applicants with criminal histories in a manner consistent with the San Francisco Fair Chance Ordinance. Salary Range 86,955.00 USD - 112,781.00 USD

Administrative Leader Associate Program - External Candidate Development Opportunity A structured program designed for individuals without prior healthcare experience to gain hands-on exposure, develop operational and strategic skills, and actively contribute to real-life healthcare operations at NorthBay Health. At NorthBay Health, the Administrative Leader Associate position is designed to be a learning, exposure and actively working in a real-life healthcare environment. The Associate will meet, interact, observe and be exposed to real-life business situations as well as contribute to work product. The Associate will interact with staff, physicians, executives and leaders in the organization, participating in activities and initiatives related to operations practice and supporting strategic initiatives as they relate to continuity of service, compliance, regulatory and professional standards, fostering collaborative interdisciplinary relationships. Additional duties will be assigned based on level of understanding of practice management responsibilities. Will have hands on opportunities to perform work as well as completing a capstone project to successfully complete this program. This program is designed to identify and foster promising candidates the opportunity to develop skills in operations management, strategic implementation, and work in dynamic live situations in the healthcare operations and corporate environments. Requirements for application: * Candidate application (Oracle) including current CV/Resume required * Two professional letters of recommendation and one letter of recommendation that provides a description of personal observation of exemplary customer service provided by you in the work setting. * Personal Statement - * Why are you interested in Healthcare Administration? * What interest you in doing a LIT program with NorthBay Health? * Why do you think you will excel in this program, why should we choose you? Success Indicators * Consistent demonstration of leadership potential. * Completion of all training modules and performance evaluations. * Strong teamwork, adaptability, and problem-solving skills. * Successful execution of program projects or capstone assignments. Key Responsibilities Leadership & Team Development * Learn and apply core leadership principles, including communication, performance management, and team motivation. * Support team leads/supervisors in daily operations, providing guidance and assisting with problem-solving. * Act as a role model by demonstrating professionalism, accountability, and a positive attitude. Operational & Project Responsibilities * Participate in rotational assignments across multiple departments to gain broad organizational knowledge. * Assist with planning, organizing, and executing department initiatives. * Identify areas for improvement and contribute to process optimization projects. * Gather, analyze, and present data to support decision-making. * Assists with work, projects and may participate in work-groups. * Attend meetings as requested. * Represent NorthBay when asked. * Complete a capstone project prior to finishing the program. * May be asked to do a presentation at the end of Program with learnings and key takeaways from experience or presentation related to capstone project. Training & Learning * Be open to observation, learning and participating in operations. * Attend leadership workshops, training modules, and development sessions. * Complete assigned coursework, assessments, and progress milestones. * Seek and integrate feedback from mentors, supervisors, and peers. * Collaborate with cross-functional teams to understand operational needs and challenges. * Be willing to share knowledge and experiences with those around you. Communication & Collaboration Performs other duties as assigned. * 1. Education: Associate degree preferred. Completion of a Leadership Development program within another organization in any industry or five (5) years of experience as a leader the progressive advancement within an organization. Bachelor's degree preferred or currently pursuing. 2. Experience: Two (2) years of previous management experience required, or previous leadership experience required. 3. Skills: Stands out above and beyond for acceleration in customer services with demonstrated and proven examples. Consistently demonstrates leadership potential. Must be well organized, able to set priorities, work independently as an effective team member. Demonstrates effective time management skills. Must have critical thinking skills and be open to learning. Individual must be highly collaborative, be willing to assume new responsibilities as needed, accept accountability, and operate effectively under pressure. Confidence, integrity, and a sense of humor are also essential. Entrepreneurial spirit and demonstrated success in creating novel solutions to complex problems. Flexible, adaptable, persistent, passionate, management skills, facilitation skills. Maintains the utmost confidentiality related to items from the work setting. Appearance is professional. Proficient in Microsoft Word, Excel, and Outlook. Excellent oral and written communication skills required. 4. Interpersonal Skills: Demonstrates NorthBay's True North values. The True North values are a set of value-based behaviors that are to be consistently demonstrated and role modeled by all employees that work at NorthBay Health. The True North values principles consist of Nurture/Care, Own It, Respect Relationships, Build Trust and Hardwire Excellence. 5. Hours of Work: Monday through Friday, variable according to business needs. Determined by manager. 6. Compensation: $65 to $75k annually based on years of experience similar to this role.

We hope you're interested in building a home with us. Even if you don't feel that you meet every requirement listed in this job description, we still encourage you to apply. About the Team This will be a full-time Executive Administrative position supporting the EVP of Stores for all WSI Brands. Overview of the Role We are seeking a positive, dynamic Executive Assistant to provide administrative support to the EVP of Stores for all WSI Brands. In this role you will provide day-to-day assistance to the EVP, as well as general support as needed to other departments. The goal of this role is to maintain a safe and pleasant office environment, with superb attention to detail and customer service. Responsibilities Strategically manage and maintain the EVP's schedule so that workdays are efficiently organized Plan all aspects of domestic and international travel, optimizing and balancing executive's time with cost of travel. Includes forecasting and managing to the travel budget. Plan, coordinate, and execute meeting setup and events. Including room set-ups, light catering, Audio/Visual setup, attendance tracking, and materials distribution. Provide agendas, detailed data, information and resources to the executive in preparation for meetings Prepare expense reports for the executive. Review and approve expense reports for direct reports in accordance with company travel policy. Phone support for executive and back up support for other executives as needed. Includes answering, screening, taking messages/gathering information and re-directing to the appropriate person or team. Act as a liaison between executive, their team and other key business partners keeping everyone connected and informed. Draft and edit communication in the voice of the executive and company. Resolve time sensitive issues with a high degree of precision and professionalism. Maintain hard and soft copy filing, including departmental organization charts for the company, annual budget book, department contact lists and other items as directed. Process invoices and order supplies in COUPA. Manage time cards in KRONOS and EZLABOR. Utilize other company systems and platforms as needed for various tasks. Handle multiple tasks, switching priorities and focus as needed. Build relationships with people and teams across the company to foster process improvement and resolve issues. Perform and prioritize special projects as directed; handle confidential and sensitive information. 'No task is too small' approach. Operate a computer and communicate via telephone Transport materials and equipment and lift, move, and carry objects up to 50 pounds on a limited basis Criteria Minimum 5 years of experience as an executive assistant Strong verbal and written communication skills The ability to effectively prioritize and work on multiple projects in a deadline driven environment Excellent, professional customer service and respond to requests quickly under pressure Proactive problem solving skills; must be able to collaborate with others at all levels of the organization Strong analytical skills Excellent Outlook skills for Calendar, Power Point, Excel, Word and email Experience in Office 365 Nice to have experience using COUPA, KRONOS, EZLABOR The ability to handle highly confidential information with the utmost discretion Ability to perform work onsite in the San Francisco office full-time pending state, local, and Company return-to-work guidance during and after the COVID-19 pandemic. Our Mission Around Diversity, Equity & Inclusion We firmly believe that working in a culture focused on diversity, equity, and inclusion spurs innovation, creates healthy and high-performing teams, and delivers superior customer experiences. We will create and nurture a global company culture where we confidently bring our authentic selves to work every day: where the only criteria for advancement are the quality of our work, the contributions we make to our teams and the business, and our ability to lead; and where our individual differences-whatever they may be-are valued, explored and appreciated. Benefits Just for You Depending on your position and your location, here are a few highlights of what you might be eligible for: A generous discount on all Williams-Sonoma, Inc. brands A 401(k) plan and other investment opportunities Paid vacations, holidays, and time off to volunteer Health benefits, dental and vision insurance, including same-sex domestic partner benefits Tax-free commuter benefits A wellness program that supports your physical, financial and emotional health Your Journey in Continued Learning In-person and online learning opportunities through WSI University Cross-brand and cross-function career opportunities Resources for self-development Advisor (Mentor) program Career development workshops and learning programs Speaker series WSI will not commence an immigration case or "sponsor" an individual for this position at this time (for example, H-1B or other employment-based immigration). This role is not eligible for relocation assistance. The expected starting pay range for this position is $97,500 -$115,800. Applicable pay ranges may differ across markets. Actual pay will be determined based on experience and other job-related factors permitted by law. In addition to competitive pay, compensation may include a variety of other components like benefits, paid time off, merit, and bonus opportunities. Williams-Sonoma, Inc. is an Equal Opportunity Employer. Williams-Sonoma, Inc. will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance, or other applicable state or local laws and ordinances.

Exciting Executive Assistant opportunity with an established firm. Contract Duration: 6+ Months This is fully onsite in either San Francisco or Oakland offices Job Title: Executive Assistant I Job Description: The Executive Assistant will be responsible for providing high-level administrative support for a Vice President. The role will perform advanced, diversified and confidential duties that may be administrative or project-based in nature. Work requires broad and comprehensive experience and skills, and a thorough knowledge of organization policies and practices. Required Skills & Experience Skills/Experience: Minimum Qualifications • Professional approach, good judgment, creative problem-solver. Possessing the personal drive and commitment to implement innovative solutions. • Strong organizational, problem-solving, and analytical skills. • Ability to maintain confidentiality in a variety of matters. • Time management with an ability to prioritize tasks; able to multi-task and to manage priorities and workflow. • Ability to accurately prepare and maintain records, files, and reports. • 1+ years of experience w/High School Knowledge, Skills, Abilities • Excellent written and verbal communication skills. • Proficient in Microsoft Office applications. What you will be doing: • Provides day-to-day administrative support for items such as calendar maintenance, meeting scheduling, travel, etc.. • Prepares or coordinates the preparation of correspondence, forms, reports, presentation materials and other written communications. • Maintains agendas and tracks completion of agenda items. • Opens, reads, sorts, and analyzes incoming emails, memos, and submissions and distributes them to the appropriate party. • Provides a bridge for smooth communication between internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff. • Tracks and coordinates with staff to ensure completion of all action items for the Executive. • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Executive, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. • Works closely and effectively with the Executive to keep them well informed of upcoming commitments and responsibilities, following up appropriately. • Prioritizes and manages multiple projects simultaneously, and addresses issues in a timely manner. • Provides support to team and leaders • Assists with daily activities and special projects • Shares status updates to leaders by implementing, gathering, and reporting on team and project based metrics • This list is not all-inclusive and you are expected to perform other duties as requested or assigned.

LHH is currently seeking an Administrative Assistant with 2 or more years of experience for a full-time job at an exciting entertainment company in Beverly Hills, CA. This is a contract-to-hire role that offers the opportunity to work with a growing and dynamic organization within the film and media industry. This role entails providing complete administrative support to internal departments while adhering to company processes and policies. Our ideal candidate has the ability to effectively prioritize clerical tasks, stay organized in a fast-paced environment, and communicate clearly as they will play a major part in the success of the office. If you are looking for a new and exciting place to work - apply online today! Responsibilities: · Calendar management and scheduling · Meeting and event coordination · Data entry, file management and clerical support · Mail duties and assisting other departments as needed · Maintain office documents using Microsoft Word, Excel and Outlook · Perform other tasks and functions as assigned to provide support to other team members and internal departments Qualifications: · Experience working in a corporate environment · College degree preferred · Ability to work independently and as part of a team · Personable, proactive, and able to work in a fast-paced environment Skills: · Strong attention to detail · Ability to effectively multitask · Proficient with Microsoft Office Suite - mainly Word, Excel and Outlook Experience: · 2 - 4 years of recent administrative support experience in a corporate environment Work Hours: 8:00am - 5:00pm, 40 hours per week To learn more about this administrative job opening, please apply and send a current resume. Not quite what you were looking for? Browse our other available jobs in your location on the LHH website. Pursuant to the Los Angeles Fair Chance Initiative for Hiring, we will consider for employment qualified applicants with arrest and conviction records. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit Pay Details: $20.00 to $27.00 per hour Search managed by: Tyler Panos Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Alameda Health System offers outstanding benefits that include: * 100% employer health plan for employees and their eligible dependents * Unique benefit offerings that are partially or 100% employer paid * Rich and varied retirement plans and the ability to participate in multiple plans. * Generous paid time off plans Role Overview: Alameda Health System is hiring! Under general direction of the assigned C-Suite Executive, the Executive Assistant-Project Coordinator provides administrative, operational and organizational services as well prepares and implements a variety of studies and inquiries, maintains calendars, coordination of facility projects and coordinates and scheduling of meetings throughout Alameda Health System. May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities, and operations. May screen and coordinate interviews for job applicants and orient new leadership employees; perform varied, complex and often confidential administrative support duties for the C-suite level executives of AHS. The incumbent serves as the Project Coordinator of critical programs and projects, as assigned by senior leadership. Performs other duties as assigned. DUTIES & ESSENTIAL JOB FUNCTIONS: NOTE: Following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Not all duties listed are necessarily performed by each individual in the classification. Engages in the coordination and planning of operational projects, space utilization and administrative duties. Prepares and maintains detailed spreadsheets, presentations, and personnel requests. Coordinates timekeeping issues or submissions. Initiates correspondence for signature of the appropriate executive, receives incoming correspondence and attaches appropriate supporting documentation and distributes to as appropriate. Maintains accurate records and files related to work performed. Coordinates develop and administer correspondence, attendance minutes, agendas, and action items for assigned departments and committees. Performs office administrative activities such as organizing and maintaining administrative files and ordering office supplies and related equipment; maintains records of purchases. Plans, oversees, reviews, and implements administrative services supporting the executive's activities and functions. Schedules appointments and arranges conferences for the executive and other relevant staff; coordinates travel arrangements and preparing reimbursement requests. Create and update the website of assigned departments in collaboration with the public affairs department Instrumental in Coordinating the onboarding of leadership working in collaboration with recruitment and human resources. Maintains all communications vital to Nursing Leadership throughout the health system. Plans and conducts administrative or operational studies; determines information gathering processes; obtains required information for analysis; evaluates alternatives and makes recommendations; prepares reports and makes presentations. Plans, oversees, reviews, and personally performs a variety of administrative services in support of activities and functions. Prepares and compiles reports from various information systems and databases regarding complex, sensitive and confidential information to implement change for administrative concerns, policies, procedures, functions and operations. Represents and acts as liaison with other departments, representatives of other public and private organizations, program participants and the public; serves on a variety of committees and task forces as needed. Coordinates and administers personal service or consultant contracts; ensures that contract provisions are met and that appropriate approvals are received. Performs revenue and expenditure projections for department's budget; compiles figures, prepares justifications, and coordinates the budget development process; reviews expenditure reports, prepares internal reports and maintains inventory records. Assists the C-suite level executive staff member in managing departmental and associated budgets, including preparing and maintaining detailed spreadsheets, monitoring encumbrances, payments, and journal entries; analyzes budget requests and provides recommendations to the executive staff member. MINIMUM QUALIFICATIONS: Required Education: High School diploma or equivalent. Preferred Education: Master's Degree. Required Licenses/Certifications: Certification as a Project Management Professional PMP. Required Licenses/Certifications: Lean Six Sigma Certification: Green Belt. Required License/Certification: Education: Microsoft Office certification required within 12 months of hire, Expert Level. Required Experience: Six Five years office administrative experience; three years as an Executive Assistant II.

Exciting Executive Assistant opportunity with an established firm. Contract Duration: 6+ Months This is fully onsite in either San Francisco or Oakland offices Job Title: Executive Assistant I Job Description: The Executive Assistant will be responsible for providing high-level administrative support for a Vice President. The role will perform advanced, diversified and confidential duties that may be administrative or project-based in nature. Work requires broad and comprehensive experience and skills, and a thorough knowledge of organization policies and practices. Required Skills & Experience Skills/Experience: Minimum Qualifications • Professional approach, good judgment, creative problem-solver. Possessing the personal drive and commitment to implement innovative solutions. • Strong organizational, problem-solving, and analytical skills. • Ability to maintain confidentiality in a variety of matters. • Time management with an ability to prioritize tasks; able to multi-task and to manage priorities and workflow. • Ability to accurately prepare and maintain records, files, and reports. • 1+ years of experience w/High School Knowledge, Skills, Abilities • Excellent written and verbal communication skills. • Proficient in Microsoft Office applications. What you will be doing: • Provides day-to-day administrative support for items such as calendar maintenance, meeting scheduling, travel, etc.. • Prepares or coordinates the preparation of correspondence, forms, reports, presentation materials and other written communications. • Maintains agendas and tracks completion of agenda items. • Opens, reads, sorts, and analyzes incoming emails, memos, and submissions and distributes them to the appropriate party. • Provides a bridge for smooth communication between internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff. • Tracks and coordinates with staff to ensure completion of all action items for the Executive. • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Executive, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. • Works closely and effectively with the Executive to keep them well informed of upcoming commitments and responsibilities, following up appropriately. • Prioritizes and manages multiple projects simultaneously, and addresses issues in a timely manner. • Provides support to team and leaders • Assists with daily activities and special projects • Shares status updates to leaders by implementing, gathering, and reporting on team and project based metrics • This list is not all-inclusive and you are expected to perform other duties as requested or assigned.