Senior administrative assistant jobs in Wyoming, MI

The Executive Administrative Assistant to the General Manager of the Computing, Networking, & Mission Systems (CNMS) business will reside at the GE Aerospace Avionics headquarters in Grand Rapids, MI. In this role, you will support a team that develops cutting edge, world class leading products for the next generation of aircraft for military and commercial application with the noble cause of inventing the future of flight, lifting people up, and bringing them home safely. To achieve this, the Executive Administrative Assistant is tasked with ownership of the CNMS Leader's schedule, assisting with the onboarding of new hires and the brightest minds in the industry to the site, and support in travel planning, expense reports and office supply ordering. In addition, you will coordinate with other on-site administrators for engagement activities with the team, and customer visits. **Job Description** **ESSENTIAL RESPONSIBILITIES:** + Assists with calendar management. Able to coordinate daily activities, prioritize inquires and requests, as well as troubleshoot conflicts. Will work in conjunction with the leader to ensure smooth day-to-day engagements. + Provides a bridge for smooth communication between the leader's office and internal departments; Able to maintain credibility, trust and support with senior management. + Coordinate travel arrangements; create travel trip itineraries; arrange for transportation, lodging, and other needs while traveling; communicate with supervisors while traveling to ensure that they are fully informed of all issues arising; process and reconcile T&L expense accounts; print and submit/mail VAT reports, if necessary. + Works closely and effectively with the leader to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. + Demonstrated ability to be discreet, flexible, work in a fast-paced environment, deal well with ambiguity. + May be required to schedule, plan and organize logistical details for in-house and off-site meetings, training and events. + Develop and prepare agendas for various departmental meetings; coordinate and attend staff meetings as appropriate; prepare and distribute minutes to appropriate personnel, on an as needed basis. + Maintain filing and records management systems and other office flow procedures which may be confidential. + Prepare, track and coordinate mail and shipments for the organization. Able to effectively acquire and maintain inventory of office supplies and equipment within budget constraints + Helps support community responsibility events/activities. + Able to identify the necessary credentials to ensure proper access to employees, both US and Foreign Nationals, as well as visitors, to protect GE Proprietary information and comply with government regulations. Knowledge of point of contacts and tools for all requests. + Facilities coordination: manage new hire working space, office moves, update floor plans, report building issues and communicate as necessary. Maintain office equipment, report any issues or request service to keep equipment operation. Custodian of organization resources. + Demonstrated ability to manage contacts using Outlook to conduct up-to-date database entry, track and manage highly classified correspondence, and facilitate relationships with key stakeholders. Helps keep organization charts, phone lists, and birthday lists up to date. **QUALIFICATIONS:** + **High school diploma / GED.** + **This position requires U.S. citizenship status.** + **Experience** : **Minimum of 5 years' experience as an Executive Administrator** , ideally within a **large organization** . + **Technical Skills** : Min of 5 years experience: + Strong expertise in calendar management and scheduling. + Comprehensive knowledge of office management practices and modern communication technologies. + Proficiency in Microsoft Office Suite (PowerPoint, Word, Excel, Outlook). + Skilled in data reporting using Excel, Access, and other data analysis tools. + Experience with database management, including accurate data input and updates. **DESIRED CHARACTERISTICS:** + Self-Starter, proactive, able to work independently, able to maintain confidentiality and handle matters discreetly. + Effective time management and organizational skills; able to balance multiple priorities. + Able to effectively interact and communicate with senior level management, corporate contacts and external customers. + Excellent interpersonal, verbal and written communications including strong grammatical skills. High attention to detail. + Able to quickly identify and prioritize goals and uses resources. Able to create solutions and meet deadlines, while considering both strategy and efficiency. + Team player with strong interpersonal skills, capable of working within a globally diverse team across different time zones and businesses. + Ability to adapt to changing priorities and schedules based on business demands. This includes availability to work outside standard business hours, including evenings, weekends, and holidays, as needed to support critical business operations, meetings, or events. The base pay range for this position is $33.65 per hr. ($70,000.00 annually) - $38.46 per hr. ($80,000.00 annually). The specific pay offered may be influenced by a variety of factors, including the candidate's experience, education, and skill set. This posting is expected to close on 01/30/26. GE Aerospace offers comprehensive benefits and programs to support your health and, along with programs like HealthAhead, your physical, emotional, financial and social wellbeing. Healthcare benefits include medical, dental, vision, and prescription drug coverage; access to a Health Coach from GE Aerospace; and the Employee Assistance Program, which provides 24/7 confidential assessment, counseling and referral services. Retirement benefits include the GE Aerospace Retirement Savings Plan, a 401(k) savings plan with company matching contributions and company retirement contributions, as well as access to Fidelity resources and planning consultants. Other benefits include tuition assistance, adoption assistance, paid parental leave, disability insurance, life insurance, and paid time -off for vacation or illness. GE Aerospace (General Electric Company or the Company) and its affiliates each sponsor certain employee benefit plans or prog rams (i.e., is a "Sponsor"). Each Sponsor reserves the right to terminate, amend, suspend, replace or modify its benefit plans and programs at any time and for any reason, in its sole discretion. No individual has a vested right to any benefit under a Sponsor's welfare benefit plan or program. This document does not create a contract of employment with any individual. \#LI-KS1 _This role requires access to U.S. export-controlled information. Therefore, employment will be contingent upon the ability to prove that you meet the status of a U.S. Person as one of the following: U.S. lawful permanent resident, U.S. Citizen, have been granted asylee or refugee status (i.e., a protected individual under the Immigration and Naturalization Act, 8 U.S.C. 1324b(a)(3))._ **Additional Information** GE Aerospace offers a great work environment, professional development, challenging careers, and competitive compensation. GE Aerospace is an Equal Opportunity Employer (****************************************************************************************** . Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. GE Aerospace will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable). **Relocation Assistance Provided:** No GE Aerospace is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

Minimum Qualifications Bachelor's degree in related field from an accredited institution, or equivalent combination of education and experience. Five years' relevant experience. Ability to provide executive-level administrative support including managing executive's schedule and travel arrangements, drafting correspondence, attending meetings, and independently preparing high level reports and documents. Advanced office software skills, including proficiency in maintaining departmental-level databases and using and querying enterprise resource planning systems. Able to develop content for webpages; capable of monitoring budgets, including grant and gift funding, and resolving problems. Experience providing guidance to students or other employees.

Position Classification: Full-Time Regular About this Opportunity * The Executive Assistant plays a key role in maximizing the effectiveness of executive leadership by providing high-level administrative and strategic support. This position ensures the seamless coordination of executive operations, the tracking of departmental initiatives, and the handling of sensitive information with the utmost discretion. The role is essential to the development, implementation, and ongoing management of Rockford's strategic priorities. This is a terrific opportunity to join a growing company with excellent advancement opportunities! If this position interests you, please apply online today. Key Responsibilities * Champion DEI: * Promote and contribute to an inclusive workplace culture that reflects Rockford's commitment to diversity, equity, and inclusion. * Executive & Administrative Support: * Provide direct, confidential administrative support to the executive team. * Manage and coordinate complex calendars, including scheduling meetings, appointments, and travel arrangements. * Serve as a professional and welcoming point of contact for internal and external stakeholders. * Communication & Correspondence: * Draft, review, and edit communications including memos, letters, reports, and presentations. * Read and prioritize incoming correspondence and determine appropriate handling. * Prepare meeting agendas and materials; take and distribute accurate meeting minutes. * Meeting & Event Coordination: * Plan and prepare logistics for meetings, conferences, and presentations, including room setup, technology coordination, food and beverage, and cleanup. * Moderate virtual meeting participation as needed. * Project & Strategic Initiative Support: * Track key deliverables, deadlines, and follow-up items to ensure timely execution of executive and departmental priorities. * Maintain and update CRM systems to track meetings, business opportunities, awards, and associated documentation. * Conduct research and prepare briefing materials on clients, industry trends, and strategic initiatives. * Confidentiality & Discretion: * Handle sensitive information including compensation plans, personnel matters, internal investigations, and company trade secrets with utmost confidentiality. * Exercise sound judgment and independent decision-making on matters of significance. * Liaison & Representation: * Serve as a liaison between the executive, staff, departments, board members, and external stakeholders. * Represent the executive in meetings and communications as needed. * Documentation & Recordkeeping: * Maintain accurate files, reports, and statistical information. * Coordinate travel itineraries, expense reporting, and travel record maintenance. * Strategic & Operational Involvement: * Support the planning and execution of short- and long-term business objectives. * Take ownership of major assignments that impact the operational success of Rockford Construction. * Additional Duties: * Take on special projects and other responsibilities as assigned to support evolving business needs.

Details Information Position Title Project Manager and Executive Assistant to the Vice President for Student Formation and Dean of Students Classification Title Administrative Full Time (.75-1.0 FTE) Benefits Eligibility Benefits Eligibility Department Student Life Job Description The Project Manager and Executive Assistant to the Vice President for Student Formation and Dean of Students reports directly to the Vice President of Student Formation and works closely with the Vice President on a wide variety of administrative and executive duties, special projects, and initiatives involving the Division of Student Formation and its priorities. These include formulating and implementing the Vice President's work plan; coordinating special and high-priority strategic projects and initiatives; handling questions, concerns, issues, and requests on behalf of the Vice President; coordinating communications and representing the Vice President and the Division in meetings. Ability to learn quickly, manage a wide range of initiatives and executive level relationships and responsibilities, and proactively plan and anticipate are essential. Project Manager Responsibilities * Serve on the Student Formation Council; collaborate with the Vice President to set agendas, identify priorities, and prepare materials and follow-up. * Gather and synthesize data to inform understanding of students and represent Student Formation interests. * Track strategic and annual objectives and support related reporting. * Implement special projects and initiatives for the Vice President for Student Formation and the Dean of Students. * Support the Vice President's direct reports-including the Senior Associate Dean of Students; Associate Deans of Integrative Learning, Residential Life & Education, and Student Life; the Athletic Director; and the Directors of CAPS and the Health Center-through timely communication and follow-up. * Coordinate professional development opportunities and team-building activities for Student Formation. * Build relationships and coordinate engagement efforts with campus organizations, departments, and divisions. * Supervise a team of student receptionists, including interviewing, hiring, scheduling, training, performance evaluations, pay increases, and budget oversight. Executive Assistant Responsibilities * Plan and participate in meetings, retreats, and training sessions, including coordinating logistics. * Coordinate meetings and communications for the Vice President-individually and across the Student Formation Division. * Communicates on behalf of Student Formation and Travel Health and Safety, managing email and phone communication, identifying priorities and escalating concerns as appropriate to the Vice President, often preparing or responding to correspondence on the Vice President's behalf. * Manage budgets for Student Formation and Athletics, including contracts and personnel information. * Manage the HR performance review process for the Vice President's direct reports by providing structure and process for the Vice President to review and iterate on. * Prepare routine correspondence, reports, memos, and letters; draft speeches, presentations, reports, and talking points. * Facilitate communication and reporting for the Board of Trustees and the Living the Mission Committee. * Coordinate proactive communications to students and families from the Dean's office. * Coordinate materials, schedules, and information dissemination for committees chaired by or supported by the Vice President, including the Travel Health and Safety Team, Strategic Committees, Working Groups, and Student Congress. * Arrange travel for the Vice President. * Maintain the Vice President's calendar to ensure strategic use of time and resources; assist with calendars for the Senior Associate Dean of Students and Associate Dean for Community Belonging. * Serve as the primary contact for internal meeting requests, changes, and cancellations. * Maintain, update, publish, and archive the College's Student Handbook in collaboration with the Dean and Senior Associate Dean. * Manage the Student Formation website with Public Affairs and Marketing; assist with social media and communication strategies. * Manage the workflow and daily operations of the office, including office calendars. * Perform other duties as assigned. Qualifications * Bachelor's degree required, with 5-10 years of relevant administrative experience preferred. * Excellent writing, communication, and public relations skills that embody a sense of care and confidence. * Ability to engage in conflict productively. * Commitment to the work of developing college students. * High attention to detail and ability to handle confidential and complex matters, including a high degree of discretion. * Proficient in Google Suite and Microsoft Office. Experience with Maxient a plus. * Interest in and demonstrated background in adopting new technologies and strategies such as AI to improve efficiency. * Self-motivated with the ability to manage multiple projects and deadlines, along with the ability to anticipate future needs. * Ability to build rapport and trust across the campus on behalf of Student Formation. * Hospitable, positive and steady demeanor in working with a diverse population. * Understanding and support of Hope College's mission and Christian faith. Physical Demands This position requires remaining in a sitting or standing position for frequent periods of time; uses office machinery such as a computers, printers, copy machines; Occasionally involves moving items over 10 pounds; frequently will move between different offices/workspaces/buildings; and requires effective communication abilities. In the case of temporary or permanent condition(s) that require(s) accommodation(s), reasonable accommodation(s) may be requested. Pre-employment Screenings All offers of employment are contingent upon a background check. Some positions may have position specific requirements, such as education/licensure/certification verification, a physical, drug screening, credit checks and/or transportation record review. Posting Detail Information Posting Number 2023-343SR Job Posting Open Date 12/01/2025 Job Posting Close Date 12/15/2025 Open Until Filled No Is this position available for sponsorship No Special Instructions to Applicants

Full Time- Temporary (25 Hours Per Week) Grand Rapids, MI Advance Ministry Impact Through Executive Support - One Strategic Task at a Time Do you excel at organization, communication, and anticipating the needs of senior leaders? At Our Daily Bread Ministries, the Digital and Technology function plays a vital role in advancing our global ministry through innovation, digital strategy, and technology solutions. As the Executive Assistant to the Chief Digital & Technology Officer (CDTO), you will provide high-level administrative and operational support that ensures the Digital Executive Office functions with excellence, clarity, and purpose. Your ability to manage schedules, coordinate communications, and uphold confidentiality will help keep strategic initiatives moving forward and empower our leaders to focus on ministry priorities. What You'll Do Keep Leadership Moving: Provide direct administrative support to the CDTO, including calendar management, task coordination, handling correspondence, and acting as a liaison between the Executive Office and staff or external partners. Coordinate Complex Schedules: Arrange international and domestic travel, prepare itineraries, and ensure the CDTO is positioned for effective engagement with the Global Executive Team (GET) and senior leadership. Support Digital Team Operations: Provide occasional administrative support for IT, Data Services, and Digital Marketing leadership, as well as departmental events, meetings, and initiatives. Strengthen Communication: Serve as a trusted representative of the Executive Office in interactions with staff, ministry partners, and the public-maintainingprofessionalism, discretion, and confidentialityat all times. Enhance Organization: Partner with other executive administrative personnel to streamline workflows, improve scheduling practices, and ensure smooth coordination across the ministry. Help Manage Resources: Prepare and process expensereports, andassistwith routing invoices and payments for major expenditures as needed. What You Bring Education: Bachelor's degree in a related field or equivalent experience. Experience:Minimum of four years of professional administrative experience supporting senior leaders. Proven ability to manage complex calendars, deadlines, and communications. Skills:Proficiencyin Microsoft Office Suite.Strong organizational,time-management, and multitasking capabilities.Excellent verbal and written communication skills.Ability to quickly learn new systems, processes, and software.Understanding of digital or technology-focused environments is preferred. Character & Commitment:Demonstrateddiscretion, professionalism, and ability to handle sensitive information.A lifestyle consistent with biblical principles and a commitment to ongoing spiritual growth. Why Join Our Daily Bread Ministries? Mission-Driven Impact: Your administrative excellence will directly support digital and technology efforts that help share God's Word with millions worldwide. Christ-Centered Culture: Be part of a team that values prayer, integrity, and a shared commitment to the Gospel. Collaborative Environment: Work closely with senior leaders and talented digital professionals in a supportive, globally minded ministry. Opportunity to Grow: Build your expertise in executive support, digital operations, and organizational leadership within a mission-focused environment. Your Skills. His Mission. If you're ready to use your administrative and organizational strengths to support executive leadership and advance ministry impact, we welcome your application.

Optimal Care is where your dedication meets a rewarding career. As a clinician owned and operated company, we create the opportunity and environment for each employee to realize their highest potential while maintaining a personalized focus on our Patients and Families every day. We are the Midwest's premier provider of Physician Services, Home Health, and Hospice Care. Our integrated care delivery model incorporates technology, innovation and best practices. We produce value based outcomes by managing chronic disease process, rehabilitation and end of life care. We live a simple Mission: Serve Together, Provide Value, and Deliver Exceptional Quality Care. What does this mean for you? At Optimal Care, you have our resolute commitment to being an exceptional place to work. Your expertise, passion and commitment to exceptional quality care will continue to thrive. With you we can build a remarkable place to work. Exceptional Benefits: Minimum of 3 Weeks Paid Time Off (PTO) Company Vehicle Program Flexible Work Schedule Mentorship Culture Medical, Dental, and Vision Insurance 401(k) Retirement Plan Mileage Reimbursement Cutting Edge Technology Key Responsibilities The Executive Administrative Assistant is responsible for providing high-level administrative support to the Chief Executive Officer and other senior staff. The Executive Assistant manages applicable calendars, creates appointments, and prioritizes sensitive matters. The Executive Assistant also performs data entry, and analytical responsibilities, provides clerical support, and assists with multiple projects as delegated. In this role you will be responsible for: Managing and maintaining executive schedules, including making appointments and meetings with both internal and external individuals as well as prioritizing the most sensitive matters Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive's behalf Skilled Data analysis and proficiency in Microsoft applications including but not limited to Excel, Outlook, Word, and Access. Perform filtering and sorting of data, V-lookup, Pivot Table, and other functions, as requested Prepare requested reports and presentations, collect and analyzes necessary information Record meeting discussions and provide minutes as requested Maintain inventory of executive office supplies. Anticipate office needs and fully stock as necessary Create and maintain both paper and electronic copies of all state-required entity-related documentation, certification, and licensing Coordinating and scheduling travel arrangements and conferences, as well as making appointments and preparing itineraries Organizes and prepares employee and/or external gifts, including but not limited to catering, floral arrangements, cards and various appreciation gifts. Screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly Manage complex office administrative work requiring the use of independent judgment and initiative Required Qualifications High school diploma or GED Three (3) or more years of experience in an executive administrative assistant setting Interpersonal skills and ability to communicate effectively Knowledge of medical terminology Strong verbal and written communication skills Able to operate computer equipment and efficiently operate within Microsoft Office Suite programs (Outlook, Word, Excel, PowerPoint) Current and valid Driver's License Reliable transportation and valid automobile insurance coverage Desired Qualifications Associate degree Experience working in a healthcare setting Familiarity with Home Care Home Base (HCHB) and/or Ethizo Location Office Location: Grand Rapids, MI Hours Office Hours: 8:00 AM - 5:00 PM, Monday through Friday Pay Range$60,000-$75,000 USDBackground Screening Optimal Care conducts a background screening upon acceptance of a contingent job offer. Background screening is completed by a third-party administrator, the Michigan Long-Term Care Partnership, and is performed in compliance with the Fair Credit Report Act. Reasonable Accommodations We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. Equal Opportunity Employer Optimal Care is an equal-opportunity employer.

Job Title: Executive Assistant Division: Marketing and Communications Reports To: Vice President of Marketing and Communications Group/Grade: Administrative Assistant II, Grade 3 Status: Full-time, Non-Exempt Job Code: TBD SUMMARY This position is accountable for managing and providing administrative support to the Office of the Vice President of Marketing and Communications and project management support to the Marketing and Communications division. The role requires expertise in coordinating strategic projects across the university and within the department to ensure tasks, assignments, and cross-divisional coordination are handled efficiently. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Manage the schedule of the Vice President of Marketing and Communications. Effectively arrange appointments and plan project time to ensure efficiency, preparedness, and sustainable work pace and project flow. Present a professional, friendly, and helpful presence in the Vice President's office. Prepare, draft, and distribute correspondence, coordinate meetings, arrange travel, and record meeting minutes for the Vice President of Marketing and Communications. Coordinate Marketing and Communications team meetings by scheduling, drafting agendas, reserving space/location, planning division-wide sessions and sending related correspondence, and organizing meeting schedules. Serve as a liaison between the Vice President and cabinet members, as well as leaders throughout the university to enhance communication and collaboration. Serve as a liaison between the Vice President and all divisional employees within Marketing and Communications, providing staff with timely and accurate divisional information and fostering a friendly and professional employment environment. Help with coordination and administrative oversight of the Marketing and Communications budget process by reviewing and monitoring expenses. Assist the Vice President with budget planning, inputting, and maintaining budget records. Trouble-shoot accounting problems. Assist the Vice President with credit card reconciliation and invoice submissions. Support the Vice President with board reports in preparation for the Enrollment committee and board meetings. Provide project and traffic management assistance for division marketing projects. Manage Marketing and Communications department projects as needed. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE This position requires a bachelor's degree from a four-year college or university; three to five years of related experience and/or training; or an equivalent combination of education and experience. Superior knowledge of computers and experience working with a variety of work-related software is required. COMMUNICATION SKILLS The position requires the ability to draft and edit correspondence and complete tasks requiring significant communication skills. COMPLEXITY The position requires the ability to solve problems and to deal with a variety of variables in situations where only limited standardization exists. Instructions may be furnished in written, oral, diagram, or schedule form. ACCOUNTABILITY The position has the authority, if approved, to act or make recommendations that will affect procedures, processes, and practices involving employees within the same department. DECISION MAKING/JUDGMENT/CONFIDENTIALITY This position regularly requires independent judgment in setting priorities and organizing work to accomplish results. Some of the responsibilities of this position are performed in accordance with existing procedures and instructions and in confidence. OTHER SKILLS AND ABILITIES 1. Must have a personal commitment to Jesus Christ. 2. Ability to work independently and in teams. WORKING RELATIONSHIPS The position requires engagement with faculty, staff, students, parents, alumni, donors, and community partners and necessitates understanding and communicating information beneficial to resolving problems. PHYSICAL DEMANDS/WORK ENVIRONMENT The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work in this position is performed within routine office conditions, usually without exposure to hazardous or unpleasant conditions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. FAITH and EDUCATIONAL COMMITMENT 1. Commitment to the educational mission of Calvin as a Christian liberal arts University affiliated with the Christian Reformed Church. 2. A commitment to the Christian faith and to the integration of faith, learning, and student development. DIVERSITY COMMITMENT Demonstrated awareness and commitment to effectively establishing relationships and positive communication across multiple dimensions of diversity, including, but not limited to, race, gender, physical limitations, class, or religious perspectives. FAITH and EDUCATIONAL COMMITMENT 1. Commitment to the educational mission of Calvin as a Christian liberal arts University affiliated with the Christian Reformed Church. 2. A commitment to the Christian faith and to the integration of faith, learning, and student development. DIVERSITY COMMITMENT Demonstrated awareness and commitment to effectively establishing relationships and positive communication across multiple dimensions of diversity including, but not limited to, race, gender, physical limitations, class, or religious perspectives.

Job DescriptionBenefits: 401(k) 401(k) matching Bonus based on performance Company parties Competitive salary Dental insurance Health insurance Paid time off Parental leave Executive Assistant to CEO Kent Rubber Supply Are you the kind of person who can keep track of a dozen things at once, yet still spot a missing O-ring from a mile away? Do you thrive in a fast-paced environment where rubber meets the road (sometimes literally)? Kent Rubber Supply, a leader in hose, gasket, and seal solutions, is looking for a sharp, detail-loving Executive Assistant to support our CEO. About You: Youre a master of organization, but you know how to ride the waves of change. Youre tech-savvy, with a knack for juggling emails, scheduling, and making sure projects move forward. You can handle everything from vendor follow-ups to making sure the CEO doesnt miss an appointment. Multitasking is your jam, and youre not afraid to jump from reviewing a purchase order to tracking down a shipment of hydraulic fittings. Youre not easily rattled whether its a last-minute change in a supplier shipment or a customer request for a 3D-printed seal. What Youll Do: Be the CEOs right hand: Manage calendars, meetings, and follow-ups with laser-like precision. Liaise with our team, customers, and suppliers: Help track orders, check inventory updates, and make sure no detail slips through the cracks. Support with project management: Assist with ongoing initiatives like improving SOPs, integrating ERP updates, and coordinating with external partners. Help with day-to-day operations: Prepare reports, keep tabs on priorities, and make sure the CEO stays focused on what matters most. Be flexible and proactive: Jump into everything from handling confidential information to ensuring a smooth flow of communication across departments. Requirements: Experience as an Executive Assistant, Operations Coordinator, or similar role. Strong communication skills youll be interacting with everyone from suppliers to internal teams. Attention to detail and the ability to prioritize in a fast-moving environment. Familiarity with ERP systems (Tribute TrulinX a plus) and Microsoft Office. Ability to maintain confidentiality and juggle multiple priorities were not just talking about hose fittings, but business strategy and team success. Why Join Us: Work directly with a CEO who values innovation, continuous improvement, and a good sense of humor. Dive into an industry where every day brings something new from die-cut gaskets to international shipments. Competitive salary, benefits, and the opportunity to grow with a company thats as dynamic as you are. Join us at Kent Rubber Supply and help keep our CEO (and our business) running like a well-oiled machine!

Job DescriptionDescription: The Executive Assistant will deliver comprehensive administrative support to the CEO, CFO, and senior leadership, ensuring smooth day-to-day operations and facilitating effective communication across the executive team. Key Responsibilities Delivers executive-level administrative support to the CEO, CFO, and senior leadership. Prepares professional correspondence, reports, invoices, and other documents. Coordinates travel arrangements and accommodations for executives. Manages meeting logistics, attends on behalf of executives, and records minutes. Screens and summarizes incoming communications for senior staff, ensuring timely distribution. Oversees office tasks such as recordkeeping, supply management, and basic bookkeeping. Supports additional executive requests and performs other related duties as needed. Requirements: Strong verbal and written communication abilities Exceptional organizational skills and keen attention to detail Proven time management skills with the ability to meet deadlines Ability to perform effectively in fast-paced, high-pressure environments In-depth knowledge of office administration, clerical processes, and recordkeeping systems Typing speed of at least 50 words per minute Proficient in Microsoft Office Suite or similar software, with the ability to quickly learn new tools High school diploma required; bachelor's degree in Business Administration or related field preferred Minimum of four years of relevant experience Benefits Medical, Dental, and Vision Insurance. 401(k) plan. Paid Time Off. Paid Holidays. Company Paid Life Insurance. Company Paid Short-Term Disability. Company Paid Long-Term Disability. Employee Assistance Program. About SurfacePrep Delivering Results Beyond the Surface Founded in 1956, SurfacePrep is North America's leading provider of surface enhancement solutions, with over 60 facilities across the United States, Canada, and Europe. With decades of experience, we deliver reliable equipment, consumables, and technical expertise that help manufacturers enhance performance, efficiency, and finishing quality across their operations. At SurfacePrep, we understand the importance of dependable and effective surface enhancement solutions. Our team partners with trusted manufacturers to provide comprehensive process improvements, hands-on technical support, and high-quality products across a wide range of applications - including coated and bonded abrasives, abrasive air and wheel blasting, mass finishing, paint and powder coating, additive manufacturing post-processing, and turnkey production services that help customers eliminate risk, protect uptime, and maintain consistent quality. Our national footprint combines local expertise with a robust network of resources, ensuring consistency, responsiveness, and innovation for customers across aerospace, automotive, medical, defense, general manufacturing, and more. By partnering with SurfacePrep, customers gain more than products - they gain a collaborative team committed to delivering results beyond the surface.

The Executive Assistant will deliver comprehensive administrative support to the CEO, CFO, and senior leadership, ensuring smooth day-to-day operations and facilitating effective communication across the executive team. Key Responsibilities * Delivers executive-level administrative support to the CEO, CFO, and senior leadership. * Prepares professional correspondence, reports, invoices, and other documents. * Coordinates travel arrangements and accommodations for executives. * Manages meeting logistics, attends on behalf of executives, and records minutes. * Screens and summarizes incoming communications for senior staff, ensuring timely distribution. * Oversees office tasks such as recordkeeping, supply management, and basic bookkeeping. * Supports additional executive requests and performs other related duties as needed. Requirements * Strong verbal and written communication abilities * Exceptional organizational skills and keen attention to detail * Proven time management skills with the ability to meet deadlines * Ability to perform effectively in fast-paced, high-pressure environments * In-depth knowledge of office administration, clerical processes, and recordkeeping systems * Typing speed of at least 50 words per minute * Proficient in Microsoft Office Suite or similar software, with the ability to quickly learn new tools * High school diploma required; bachelor's degree in Business Administration or related field preferred * Minimum of four years of relevant experience Benefits * Medical, Dental, and Vision Insurance. * 401(k) plan. * Paid Time Off. * Paid Holidays. * Company Paid Life Insurance. * Company Paid Short-Term Disability. * Company Paid Long-Term Disability. * Employee Assistance Program. About SurfacePrep Delivering Results Beyond the Surface Founded in 1956, SurfacePrep is North America's leading provider of surface enhancement solutions, with over 60 facilities across the United States, Canada, and Europe. With decades of experience, we deliver reliable equipment, consumables, and technical expertise that help manufacturers enhance performance, efficiency, and finishing quality across their operations. At SurfacePrep, we understand the importance of dependable and effective surface enhancement solutions. Our team partners with trusted manufacturers to provide comprehensive process improvements, hands-on technical support, and high-quality products across a wide range of applications - including coated and bonded abrasives, abrasive air and wheel blasting, mass finishing, paint and powder coating, additive manufacturing post-processing, and turnkey production services that help customers eliminate risk, protect uptime, and maintain consistent quality. Our national footprint combines local expertise with a robust network of resources, ensuring consistency, responsiveness, and innovation for customers across aerospace, automotive, medical, defense, general manufacturing, and more. By partnering with SurfacePrep, customers gain more than products - they gain a collaborative team committed to delivering results beyond the surface.

Job Title: Executive Administrative Assistant At Beacon Kalamazoo, we are dedicated to delivering exceptional healthcare through innovation, leadership, and operational excellence. The Executive Administrative Assistant plays a critical role in supporting senior leadership by ensuring seamless administrative operations. This role requires initiative, independent judgment, and the ability to interact effectively with internal and external stakeholders, including medical professionals, board members, and community leaders. Responsibilities include calendar management, communication coordination, travel arrangements, report preparation, and special project execution, all while maintaining the highest level of confidentiality and professionalism. Core Responsibilities: Executive & Administrative Support * Manage the executive's calendar, scheduling, and daily workflow to optimize efficiency. * Prepare and organize meeting materials, reports, and professional presentations. * Draft, review, and finalize correspondence, forms, charts, and statistical reports with attention to confidentiality. * Take and transcribe meeting minutes and dictation for leadership discussions. * Screen and direct visitors, calls, and inquiries, ensuring alignment with policies and procedures. * Prioritize and respond to incoming correspondence, identifying urgent matters and facilitating appropriate action. * Serve as a liaison between the executive office, physicians, board members, and community stakeholders. * Maintain and optimize record-keeping and filing systems for accessibility and compliance. Travel & Event Coordination * Arrange executive travel, accommodations, and conference registrations. * Prepare travel itineraries and oversee expense reimbursement processes. * Assist in planning and executing high-level site visits, board meetings, and executive events. * Organize and distribute materials for governance meetings, committee sessions, and leadership functions. Project Management & Strategic Support * Gather, analyze, and synthesize data to prepare executive-level reports and insights. * Lead and support special projects within the executive's service line. * Provide administrative support to Directors and cross-functional teams within the organization. Organizational Responsibilities: * Actively participate in departmental and executive meetings, ensuring alignment with organizational priorities. * Complete all mandatory training, annual competencies, and regulatory requirements within designated timeframes. * Maintain active certifications/licenses, including BCLS (CPR) if required. * Ensure compliance with all Beacon Health System policies, regulatory agencies, and survey processes. * Adhere to safety protocols, ergonomic practices, and universal precautions in the workplace. * Be flexible and available for overtime or schedule adjustments as necessary. Commitment to The Beacon Way: The Executive Administrative Assistant will actively uphold and embody The Beacon Way, including: Leveraging innovation to enhance operational efficiency. Developing human talent and leadership within the organization. Driving performance improvements aligned with Beacon's mission and strategic goals. Holding accountability for excellence in all areas of responsibility. Utilizing data and technology to support decision-making and continuous improvement. Communicating clearly and consistently to foster collaboration and trust. Education & Experience: * High school diploma or equivalent required; additional coursework in business, office administration, or healthcare administration preferred. * Minimum of five to seven years of progressively responsible administrative experience, preferably supporting senior leadership in a healthcare or corporate environment. * Strong understanding of organizational policies, procedures, and healthcare operations. Knowledge & Skills: * Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and internet research. * Strong analytical, problem-solving, and organizational skills with the ability to manage multiple priorities. * Excellent interpersonal and communication skills, capable of engaging with high-profile individuals with professionalism. * Ability to handle confidential and sensitive information with discretion. * High attention to detail with the ability to anticipate needs and proactively address challenges. Working Conditions & Physical Demands: * Office-based role with standard business hours, occasional extended hours as needed. * Ability to perform essential job functions effectively, including sitting, typing, and attending meetings. This position is critical to ensuring executive operations run smoothly, enabling Beacon Health System to maintain its mission-driven commitment to healthcare excellence.

Purpose or General Objective: This position is primarily responsible for managing the information, materials and processes of the Executive Office and the Board of Directors * Will provide detailed administrative support to the President/CEO such as scheduling, travel arrangements, taking, transcribing and maintaining minutes, notes and action plans from various Board, Executive Staff and other meetings. * Will administer GICMH's Policy and Procedure Manual by obtaining Management and BOD approval for content as required. * Is responsible for administering GICMH's ongoing CARF Accreditation activities. Will oversee and direct the activities of appropriate Executive Staff members to accomplish * Will process daily mail and express mail from various vendors (FedEx, UPS, etc.) and purchase materials and postage as needed. * Is responsible for developing vendor relationships, soliciting bids and purchasing office supplies for the entire agency * Will monitor office equipment such as fax, copier and postage machine and order repairs as needed. * Maintains the confidentiality and security of organizational information and files. * Schedule appropriate use of conference room for the CEO and Senior Management. * Will maintain the organization and appearance of the Battle Creek Campus. * Will exercise discretion and independent decision making, will act on behalf of the President/CEO in his/her absence as appropriate. * Will support marketing and media outreach as directed by the CEO. This will include the following; manage content on GICMH website, Mood Media, and other vendor(s) or third party providers as appropriate. Collaborate with GICMH executive staff to develop marketing opportunities with GICMH territory. * Will stay current in new technology, agency programs, grants and procedures that impact the position and the agency. * Other duties as assigned by the President/CEO Qualifications: * Must have the ability to process sensitive and highly confidential information in a professional and confidential manner. * Possesses customer service skills in a professional office environment. * Proficiency with Microsoft Office Products, including Word, Access, Excel, PowerPoint, Outlook and remote conferencing software as required. * Strong initiative, cordiality, punctuality, and dependability. * High School diploma or GED. Additional education beyond high school is preferred * Five or more years of increasingly responsible Executive Administration experience is required. * Excellent written, electronic and verbal communication skills. * Positive, helpful and professional interpersonal and customer service skills * Supervisory training and experience helpful. * The ability to process information and act independently and take initiative where appropriate. * Experience working with persons with disabilities and other barriers to employment preferred.

Job Type: Full-Time Hackley Community Care (HCC) is a Federally Qualified Health Center committed to providing high-quality care while embracing our company values and recognizing staff as individuals who make unique contributions. We are seeking a professional, organized, and proactive Executive Assistant to join our Finance Department. Position Overview Under the direct supervision of the Chief Financial Officer, the Executive Assistant provides high-level administrative and operational support to senior leadership, ensuring efficient management of schedules, communications, and projects. This role requires exceptional organizational skills, attention to detail, and the ability to manage confidential information with discretion. The Executive Assistant serves as a trusted partner to executives, enabling them to focus on strategic priorities while ensuring day-to-day operations run smoothly. Key Responsibilities * Provide administrative support to the CFO, including scheduling meetings, formatting Excel spreadsheets, taking minutes, and completing special projects. * Assist Finance team members with tasks such as accounts payable follow-up, data entry, filing, and general record keeping. * Manage executive calendars, including scheduling meetings and appointments. * Prepare, proofread, and edit documents, correspondence, and presentations with attention to detail. * Interact professionally with internal staff, leadership, and external stakeholders. * Anticipate executive needs and support the completion of department initiatives. * Manage multiple tasks and priorities efficiently while meeting deadlines. Qualifications * Associate or Bachelor's degree in Business Administration, Communications, or a related field preferred. * Minimum of 3-5 years' experience in an executive assistant, administrative, or office manager role preferred. * Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook 365, Teams) required. * Ability to handle sensitive information with a high degree of confidentiality and professionalism. * Excellent organizational skills and attention to detail. * Strong time management skills and ability to multitask effectively under pressure. * Exceptional interpersonal, written, and verbal communication skills. Benefits & Perks * Comprehensive medical, dental, vision, and other insurance coverage * Paid time off and paid holidays * Quarterly bonus opportunities * Employee vendor discounts * Retirement plan

Zoetis Veterinary Medicine Research and Development (VMRD), Global Animal Science and Welfare (GASW) in Kalamazoo, MI is seeking a talented, experienced individual to provide administrative, and systems support at the Administrative Associate level. Zoetis is a global animal health company dedicated to supporting customers and their businesses. Building on 60 years of experience, we deliver quality medicines, biopharmaceuticals, and vaccines, complemented by diagnostic products and genetic tests and supported by a range of services. We are working every day to better understand and address the real-world challenges faced by those who raise and care for animals in ways they find truly relevant. Zoetis discovers, develops, and manufactures a diverse portfolio of animal health medicines, biopharmaceuticals, and vaccines designed to meet the real-world needs of veterinarians and the livestock farmers and companion animal owners they support. Position Summary This role will be primarily responsible for administrative support including training systems support, general administrative tasks including presentations, documents, meeting oversight and travel support, and working across a team of administrative specialists to manage special events across R&D. This position is in Kalamazoo, Michigan, and reports to the Vice President, Global Animal Science and Welfare (GASW). Excellent communication, attention to detail, agility, organizational and interpersonal skills, as well as proficiency with Microsoft programs are essential. The candidate must be able to work both independently and in team settings to generate high quality results in an effective and efficient manner. All work performed will be in accordance with Zoetis and VMRD procedures and work standards. The candidate will often work in close coordination with other VMRD administrative support personnel on projects and may occasionally perform back-up administrative duties on behalf of these personnel. Responsibilities include, but are not limited to the following: Schedule internal meetings and coordinate meeting resources, including booking rooms and setting up online or video conferencing details. Manage calendars, travel bookings, and expense reports for senior leaders. Arrange travel accommodations for visiting colleagues from other company sites, consultants, seminar speakers, and other invited guests using corporate booking tools. Coordinate guest office accommodations and facility provisions for site visitors. Create PowerPoint presentations, meeting minutes, and technical reports as needed. Use electronic document management systems to format, edit, and manage documents, including version control, reviews, and signatures. Provide support to senior management, directors, and teams within VMRD departments. Prepare and track purchase orders, process invoices, and maintain departmental systems. Maintain and optimize document management systems, including SharePoint sites. Adhere to internal standard operating procedures (SOPs) and regulatory requirements when completing assigned tasks. Provide administrative support for onboarding and offboarding of employees, contractors, and interns, following established process checklists. Assist with interview coordination and logistics for candidates. Offer troubleshooting assistance and training to new hires and current staff. Provide back-up coverage for other administrative personnel during absences. Plan and coordinate special on-site and off-site meetings and events, including booking facilities, arranging A/V services, ordering supplies, coordinating catering, and scheduling group tours or evening activities. Chair or co-chair VMRD-sponsored events and initiatives. Champion continuous improvement efforts across VMRD. Basic Qualifications: High school diploma or equivalent; 2+ years of administrative experience, including executive support responsibilities. Expert-level knowledge of Microsoft Outlook, Excel, Word and PowerPoint (version 2010 or higher) Preferred Qualifications: BS degree or equivalent experience preferred Capacity to learn new digital systems including learning management and document management systems. Ability to effectively plan and complete work in accordance with stated deadlines. Excellent written and verbal communication skills. Effective time management skills. Attention to detail to produce high quality work. Open to new ideas and ability to improve upon current processes. Adaptable to new work processes and new systems/technology. Full time RegularColleague Any unsolicited resumes sent to Zoetis from a third party, such as an Agency recruiter, including unsolicited resumes sent to a Zoetis mailing address, fax machine or email address, directly to Zoetis employees, or to Zoetis resume database will be considered Zoetis property. Zoetis will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. Zoetis will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. This includes any Agency that is an approved/engaged vendor but does not have the appropriate approvals to be engaged on a search. Zoetis is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status or any other protected classification. Disabled individuals are given an equal opportunity to use our online application system. We offer reasonable accommodations as an alternative if requested by an individual with a disability. Please contact Zoetis Colleague Services at ********************************** to request an accommodation. Zoetis also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as employment eligibility verification requirements of the Immigration and Nationality Act. All applicants must possess or obtain authorization to work in the US for Zoetis. Zoetis retains sole and exclusive discretion to pursue sponsorship for the acquisition or maintenance of nonimmigrant status and employment eligibility, considering factors such as availability of qualified US workers. Individuals requiring sponsorship must disclose this fact. Please note that Zoetis seeks information related to job applications from candidates for jobs in the U.S. solely via the following: (1) our company website at ********************** site, or (2) via email to/from addresses using only the Zoetis domain of “@zoetis.com”. In addition, Zoetis does not use Google Hangout for any recruitment related activities. Any solicitation or request for information related to job applications with Zoetis via any other means and/or utilizing email addresses with any other domain should be disregarded. In addition, Zoetis will never ask candidates to make any type of personal financial investment related to gaining employment with Zoetis.

Description of Work The Executive Assistant to the Administrator, under the general direction of the Administrator and Deputy Administrator, provides direction and execution of internal and external communications, including but not limited to document/presentation preparation, event planning, implementation of innovative communications, print/digital publications, program/project support, and website updates. Provides a wide variety of highly responsible and complex confidential executive support to the Administrator and Deputy Administrator. Substantial latitude exists for the exercise of independent initiative and judgment. Required Minimum Entrance Qualifications Possess a Bachelors degree in Business Administration or a closely related field from an accredited university, college, or business school; AND have a minimum of one (1) year of recent, full-time, progressively responsible administrative experience; OR Possess an Associate's degree in Business Administration or a closely related field from an accredited university, college, or business school; AND have a minimum of four (4) years of recent, full-time, progressively responsible administrative experience. Note: The recruitment for this position utilizes assessment(s) to match candidate foundational competencies, personality, and job fit to those required for the position. Physical Conditions / Work Location Physical Activities: An employee in this class performs generally sedentary work activity requiring the occasional lifting of objects weighing thirty-five (35) pounds or less. Environmental Conditions: An employee in this class generally works in the Administration Office, although occasional travel within the area may be required. Additional Information Evaluation Content: The selected candidate must take a post-offer medical examination (including a back screen and complete physical) and drug screening test conducted by an appointed physician before the first day of employment. Employment offers are contingent upon the results of these examinations. Applicants may also be subject to a post-offer criminal background check depending on the position's nature and assignment. Employment is contingent upon the results of this check. Appointees must satisfactorily complete a probationary period before the appointment is considered permanent. Applicant Review Procedure Applicants are entitled to a review of any determination or action taken regarding their employment application. Inquiries should be directed to the Human Resources Department. Purpose The purpose of this recruitment is to establish an eligible list to fill current and future vacancies in this classification. For each opening, the Department Head selects candidates meeting the required minimum qualifications. The eligible list remains effective for three (3) months unless extended or exhausted. Working Place: Muskegon, Michigan, United States Company : Virtual Feb 6th - COunty of Muskegon

Job Description Title: Production Admin. Associate Reports to: This position will provide project management and administrative support to the team by coordinating meetings, placing orders for department supplies, maintaining work logs, creating and updating records, initiating electronic approvals, and assisting with floor operations duties as needed. Responsibilities: Monitor and manage inventory of supplies, equipment, parts, and machinery for the department Document orders electronically, submitting electronic approvals and generating purchase receipts Track, organize, and distribute production work logs Coordinate team meetings Maintain an up-to-date roster of personnel, providing name tags and lockers as needed Perform monthly calibrations and preventative maintenance Schedule annual calibrations with outside vendor Participate in monthly inventory Perform floor operations as needed Follow LGESMI existing cleaning SOP's during downtime (e.g. line stop, waiting time, etc.), which includes cleaning your designated machine and/or surrounding work area Maintain cleanliness at work-site in accordance with 5S3R Standards: Sort, Set in order, Shine, Standardize, Sustain Right Location, Right Quantity, Right Container Perform other duties as assigned Qualifications: High School Diploma or GED required Vocational Certificate or Associates Degree preferred or equivalent, relevant experience Experience: 1 to 3 years of previous work experience in manufacturing preferred Working knowledge of ERP and SAP (preferred) IATF certificate (preferred) Skills: MS Office suite Organization Document management Problem solving and troubleshooting Time management and multitasking Lift truck operation Cleaning equipment operation Ability to lift up to 50 lbs. Ability to work in elevated platforms

Van Andel Institute (VAI), a world-class biomedical research institute, located in Grand Rapids, Michigan, is dedicated to improving human health. We are pioneers in the fight against cancer, Parkinson's, and other diseases. We are committed to inspiring the next generation of scientists and educators. The Van Andel Institute (VAI) has an opening for a full-time, on-site Administrative Assistant, reporting to and supporting seven faculty members in the Department of Cell Biology. In this role, you will support faculty members (laboratory head) and their personnel, including research scientists, technicians, postdoctoral fellows, and graduate students. This position will also work with several other departments to support the function of the entire Institute. Upon joining VAI, you can expect to: * Schedule and coordinate seminars, meetings, and presentations; this may include inviting attendees, preparing agendas for one-on-one meetings with faculty members, and travel arrangements for speakers/guests. * Coordinate travel arrangements, update memberships, submit registrations, and prepare travel itineraries for faculty and/or laboratory personnel to attend conferences and meetings. * Establish and maintain departmental filing and archiving systems; this may include maintaining manuals, records, publications, and personnel files while safeguarding their confidentiality. * Compile data from a variety of sources; this may include the coordination, preparation, and submission of technical or scientific proposals, manuscripts, grants, annual report information, marketing materials, and other documentation or presentations. * Answer phones, manage mail and email, prepare correspondence, coordinate multiple calendars, etc. These duties include exercising independent judgment and tact in handling requests, resolving problems, and managing confidential matters. * Initiate the on-boarding, off-boarding, or transfer of faculty and laboratory personnel. * Prepare monthly expense reports and track the budget for faculty members and laboratory personnel. * Maintain appropriate levels of office supplies, equipment, work orders, etc. This job might be for you if you: * Have administrative experience working in a laboratory, research, or similar environment. * Be able to work independently and as a team member with other research administrative assistants to complete administrative tasks in support of VAI faculty. * Have strong organizational skills, attention to detail, and a sharp focus on efficient completion of tasks. * Be able to anticipate needs and suggest proactive measures to lessen the administrative burden on faculty members. * Be able to communicate efficiently both verbally and in writing. * Be able to effectively prioritize tasks to efficiently manage multiple projects and requests. * Have a high school diploma, GED, or equivalent, plus 3-5 years of college training, or the equivalent combination of education and experience. Expectations: The following are the objectives we expect you to achieve within the first six months. * 1 month - calendaring, preparing agendas * 3 months - expense reports, tracking budget, travel arrangements * 6 months - scheduling/coordinating seminars Joining the Van Andel Institute team will allow you to interact with over 500 of the most passionate and impactful scientific minds in the world, all while providing you with experiences to assist you in growing your career. Compensation and Benefits This position is benefits-eligible. A benefits overview is available on our careers page. The hourly rate of pay you can expect in this role is based on your experience and skills. How to Apply: If you possess these attributes and enjoy working with motivated and driven people, we would welcome speaking with you and encourage you to apply today! In your application, provide the following in a single combined pdf: * cover letter outlining your administrative support experience, future career goals, and how these factors fit with the position described * current resume * names and contact information of 3 professional references (we will check with you before checking references) If you have any difficulty uploading your application or any questions, please email Megan Doerr at *******************. About Van Andel Institute Established in Grand Rapids, Michigan, in 1996 by the Van Andel family, VAI is now home to nearly 500 scientists, educators and support staff, who work with national and international collaborators to foster discovery. The Institute's scientists study the origins of cancer, Parkinson's and other diseases and translate their findings into breakthrough prevention and treatment strategies. Our educators develop inquiry-based approaches for K-12 education to help students and teachers prepare the next generation of problem-solvers, while our Graduate School offers a rigorous, research-intensive Ph.D. program in molecular and cellular biology. VAI is committed to excellence through broad participation and diverse perspectives. We welcome applications from individuals of all backgrounds and experiences who share our passion for innovation and collaboration. Van Andel Institute is an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. As Van Andel Institute is a drug free employer, all prospective new employees undergo a urinalysis/drug test as part of our pre-employment process. This is a 7-panel drug screen and it includes testing for Marijuana, Cocaine, Amphetamines, Opiates, PCP, Barbiturates, and Benzodiazepines. About Grand Rapids, MI Van Andel Institute is in downtown Grand Rapids, Michigan in the center of the Medical Mile. A remarkable combination of a cosmopolitan atmosphere and small-town warmth, Grand Rapids is known for its philanthropic and sustainability-driven community. It's fun affordable and family-friendly. Located on the banks of the Grand River, Grand Rapids offers all the big-city excitement you'd expect from a million-resident metropolis, featuring hundreds of restaurants and nightspots, theaters, museums, sports and concerts. The safe and clean downtown is surrounded by an eclectic mix of walkable neighborhoods and natural areas. The downtown area is safe and clean with an eclectic mix of walkable neighborhoods and natural areas.

NOTE: Employees in these positions will be scheduled for not more than twenty-four (24) hours per week. The Juvenile Detention Center (JDC) Administrative Assistant under the general direction of the Superintendent, performs a variety of secretarial and clerical support for the Superintendent and Juvenile Detention Center. An employee in this class will perform the following duties, including but not limited to: responding to in-person, telephone, and/or electronic requests from public/family members/consumers, prepares and maintains youth and personnel records, monitors and replenishes office supplies, assists in licensing compliance, attends meetings and generates meeting minutes as assigned, assists in fiscal record keeping and coordinates with Family Court Accounting, complies data/generates reports, and performs other duties as assigned. Possess a Bachelor's degree from an accredited college or university with a major in Business Administration or closely related field; OR Possess an Associate's degree from an accredited college or university with a major in Business Administration or closely related field; AND Have a minimum of one (1) year full time increasingly responsible paid work experience in an account/record keeping capacity including direct client interaction and assistance; OR Be a high school graduate or have successfully completed the General Education Development (GED) test; AND Have a minimum of three (3) years full time increasingly responsible paid work experience in an account/record keeping capacity including direct client interaction and assistance. PHYSICAL ACTIVITIES An employee in this class performs generally sedentary work activities requiring the occasional lifting of objects weighing thirty-five (35) pounds or less. ENVIRONMENTAL CONDITIONS An employee in this class works within the facility of the Muskegon County Juvenile Detention Center as a Muskegon County Court employee. CLICK BELOW FOR JOB DESCRIPTION ************************************************************************* EVALUATION CONTENT The selected candidate must take a post-offer medical examination (including back screen and complete physical) and drug screening test given by a County appointed physician before the first day of employment. An offer of employment is contingent upon the results of the medical examination and drug screening test. Applicants for County employment may be subject to a post-offer criminal background check, depending on the nature and assignment of the position. When such check is conducted, an offer of employment is contingent upon the results of the criminal background check. Appointees must satisfactorily complete a probationary period before the appointment will be considered permanent. APPLICANT REVIEW PROCEDURE Any applicant is entitled to a review of any determination or action taken by the County regarding the applicant's employment application. Inquiries should be directed to the County Human Resources Department. PURPOSE The purpose of this recruitment is to establish an eligible list from which to fill present and future vacancies in this classification in the County system. For each opening, the Department Head has her/his choice of the candidates who meet the required minimum entrance qualifications. This list remains in effect for three months unless exhausted or extended. MUSKEGON COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER MUSKEGON COUNTY HAS ADOPTED A VETERANS PREFERENCE POLICY THAT RECOGNIZES QUALIFYING MILITARY SERVICE

JOB SUMMARYAs an Administrative Assistant II, you will provide essential administrative support to facilitate the smooth operation of the organization. You will perform a variety of tasks, including managing correspondence, scheduling appointments, organizing meetings, and handling administrative requests. Your strong organizational skills, attention to detail, and ability to multitask will contribute to the efficiency and effectiveness of the team and the overall success of the organization. Administrative Support: Manage and prioritize incoming communications, including emails, phone calls, and mail Draft and edit correspondence, memos, reports, and other documents Maintain accurate records and databases, ensuring data integrity and confidentiality Coordinate travel arrangements, including booking flights, accommodations, and transportation Assist with expense tracking and reimbursement processes Calendar Management and Scheduling: Maintain and update calendars, scheduling and coordinating appointments, meetings, and conferences Send meeting invitations, prepare meeting agendas, and ensure timely distribution of relevant material Coordinate and schedule conference calls, video conferences, and other virtual meetings Meeting and Event Coordination: Arrange logistics for meetings, conferences, and events, including venue selection, catering, and audiovisual setup Prepare and distribute meeting minutes and follow-up action items Track and manage RSVPs, ensuring appropriate attendance and participation Office Support: Serve as a point of contact for internal staff and external stakeholders, providing exceptional customer service Coordinate office supplies and equipment, ensuring availability and functionality Support special projects and initiatives as assigned Occasional reception area coverage Production Responsibilities Assembling tax returns Formatting financial statements and proposals Supervisory responsibilities None Work environment Work is conducted in a professional office environment with minimal distractions Physical demands Prolonged periods of sitting at a desk and performing work in front of a computer screen for long periods of time Must be able to lift up to 25 pounds at a time Travel required No Required education and experience High School Diploma (or GED or High School Equivalence Certificate) 1 - 2 years of relevant experience Proficient in using office software and tools, including MS Office Suite (Word, Excel, Outlook, PowerPoint) Preferred education and experience Software: Engagement, CCH Prosystem FH, Axcess Tax, Axcess Document, Axcess Workstream, Maconomy, Safesend Other duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the colleague for this job. Duties, responsibilities and activities may change at any time with or without notice. WHO WE ARE UHY is one of the nation's largest professional services firms providing audit, tax, consulting and advisory services to clients primarily in the dynamic middle market. We are trailblazers who bring our experience from working within numerous industries to our clients so that we can provide them with a 360-degree view of their businesses. Together with our clients, UHY works collaboratively to develop flexible, innovative solutions that meet our clients' business challenges. As an independent member of UHY International, we are proud to be a part of a top 20 international network of independent accounting and consulting firms. WHAT WE OFFER POSITIVE WORK ENVIRONMENT Enjoy a collaborative and supportive work environment where teamwork is valued. ATTRACTIVE COMPENSATION PACKAGES Our compensation is competitive and tailored to reflect the role, qualifications, and expertise of each individual. COMPREHENSIVE BENEFIT PACKAGE Access comprehensive benefits including group health insurance, dental and vision coverage, 401(k) retirement plans, and generous paid time off (PTO) allowances.