Administrative assistant to the dean vs administrative project assistant

The differences between administrative assistant to the deans and administrative project assistants can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both an administrative assistant to the dean and an administrative project assistant. Additionally, an administrative assistant to the dean has an average salary of $49,362, which is higher than the $41,668 average annual salary of an administrative project assistant.

The top three skills for an administrative assistant to the dean include travel arrangements, phone calls and scheduling appointments. The most important skills for an administrative project assistant are customer service, data entry, and powerpoint.

Administrative assistant to the dean vs administrative project assistant overview

	Administrative Assistant To The Dean	Administrative Project Assistant
Yearly salary	$49,362	$41,668
Hourly rate	$23.73	$20.03
Growth rate	-8%	-8%
Number of jobs	11,116	58,448
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 59%	Bachelor's Degree, 54%
Average age	50	50
Years of experience	2	2

What does an administrative assistant to the dean do?

An administrative assistant to the dean primarily performs administrative and clerical support tasks related to the daily operations of a college or university. Their responsibilities usually include handling calls and correspondence, preparing and processing documents, receiving and organizing files, overseeing schedules, arranging appointments, and running errands as needed. They also assist the dean in writing proposals and other reports, supervising student workers, and coordinating activities. Moreover, an administrative assistant to the dean maintains an active communication line with different offices for an efficient workflow.

What does an administrative project assistant do?

An administrative project assistant is responsible for supporting the project management operations according to business requirements and client specifications. Administrative project assistants perform administrative duties, such as conducting market research, writing progress reports, updating tracking systems, sorting project documents, and scheduling meetings. They also maintain accurate records of financial transactions, managing the stock inventories, and escalating concerns that would affect the output deliveries. An administrative project assistant must have excellent communication and organizational skills, especially on data management processes and performing duties under minimal supervision and strict deadlines.

Administrative assistant to the dean vs administrative project assistant salary

Administrative assistant to the deans and administrative project assistants have different pay scales, as shown below.

	Administrative Assistant To The Dean	Administrative Project Assistant
Average salary	$49,362	$41,668
Salary range	Between $25,000 And $94,000	Between $31,000 And $55,000
Highest paying City	Santa Cruz, CA	Washington, DC
Highest paying state	California	California
Best paying company	Columbus College of Art & Design	Jacobs Engineering Group
Best paying industry	Education	Construction

Differences between administrative assistant to the dean and administrative project assistant education

There are a few differences between an administrative assistant to the dean and an administrative project assistant in terms of educational background:

	Administrative Assistant To The Dean	Administrative Project Assistant
Most common degree	Bachelor's Degree, 59%	Bachelor's Degree, 54%
Most common major	Business	Business
Most common college	Northwestern University	Western Carolina University

Administrative assistant to the dean vs administrative project assistant demographics

Here are the differences between administrative assistant to the deans' and administrative project assistants' demographics:

	Administrative Assistant To The Dean	Administrative Project Assistant
Average age	50	50
Gender ratio	Male, 14.5% Female, 85.5%	Male, 10.3% Female, 89.7%
Race ratio	Black or African American, 9.4% Unknown, 3.9% Hispanic or Latino, 16.4% Asian, 3.8% White, 65.8% American Indian and Alaska Native, 0.7%	Black or African American, 9.2% Unknown, 3.9% Hispanic or Latino, 16.0% Asian, 3.8% White, 66.4% American Indian and Alaska Native, 0.7%
LGBT Percentage	6%	6%

Differences between administrative assistant to the dean and administrative project assistant duties and responsibilities

Administrative assistant to the dean example responsibilities.

Manage finances including tuition, billing, services, and staff payroll.
Manage and coordinate complex internal and external meetings and/or events via videoconferencing, WebEx and teleconference calls.
Create detailed PowerPoint presentations for conferences, seminars, and workshops.
Process payroll data by collecting, coding, and computing time sheets for all part-time instructional and support staff.
Present PowerPoint presentations when need.
Review crime prevention surveys, economic crime and logistics security, and personnel security vulnerability assessments for high risk personnel.

Administrative project assistant example responsibilities.

Manage quality assurance checks for FDA and internal audits which result in no documentation/information error and successful completion of the audits.
Create and maintain project-related SharePoint sites and pages, including updating graphics, uploading resource documents and adding new users.
Prepare presentation materials for meetings, utilizing Microsoft PowerPoint.
Develop creative PowerPoint presentations for company to be present for conferences/conventions.
Eliminate potential errors by establishing an alternate payroll template and process.
Coordinate certified payroll, credit card reconciliation, and travel expense reimbursements.

Administrative assistant to the dean vs administrative project assistant skills

Common administrative assistant to the dean skills

Travel Arrangements, 10%
Phone Calls, 8%
Scheduling Appointments, 6%
Provides Administrative Support, 6%
Payroll, 5%
Financial Aid, 5%

Common administrative project assistant skills

Customer Service, 11%
Data Entry, 10%
PowerPoint, 8%
Project Management, 5%
Meeting Minutes, 4%
Office Equipment, 4%

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Administrative Assistant To The Dean vs Administrative Project Assistant

Updated January 8, 2025

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