Document control specialist vs document control administrator

The differences between document control specialists and document control administrators can be seen in a few details. Each job has different responsibilities and duties. While it typically takes 2-4 years to become a document control specialist, becoming a document control administrator takes usually requires 4-6 years. Additionally, a document control specialist has an average salary of $43,093, which is higher than the $38,893 average annual salary of a document control administrator.

The top three skills for a document control specialist include sharepoint, customer service and ISO. The most important skills for a document control administrator are engineering drawings, data entry, and ISO.

Document control specialist vs document control administrator overview

	Document Control Specialist	Document Control Administrator
Yearly salary	$43,093	$38,893
Hourly rate	$20.72	$18.70
Growth rate	-8%	-8%
Number of jobs	34,011	83,949
Job satisfaction	3	-
Most common degree	Bachelor's Degree, 49%	Bachelor's Degree, 58%
Average age	44	47
Years of experience	4	6

What does a document control specialist do?

A document control specialist is in charge of overseeing the data processes in a company, ensuring accuracy and timeliness. They are primarily responsible for managing and storing documents, as well as reviewing and organizing them. There are also instances when they have to subject it for revision and approval, disseminate documents to different departments, file according to systems, and devise strategies for optimal document processes. Furthermore, a document control specialist may train new employees, produce progress reports and presentations, manage schedules, and respond to any inquiries or concerns.

What does a document control administrator do?

A document control administrator is responsible for overseeing and managing an organization's documents. As a document control administrator, you will need to ensure that all documents are prepared and managed accurately and efficiently. You will be responsible for setting up, copying, and storing documents, creating templates, and handling requests for certain documents from clients or employees. You may also be tasked to assist project managers in developing and maintaining documents, and train other staff on records management policies and procedures.

Document control specialist vs document control administrator salary

Document control specialists and document control administrators have different pay scales, as shown below.

	Document Control Specialist	Document Control Administrator
Average salary	$43,093	$38,893
Salary range	Between $29,000 And $63,000	Between $26,000 And $56,000
Highest paying City	Redwood City, CA	-
Highest paying state	Virginia	-
Best paying company	Jacobs Engineering Group	-
Best paying industry	Construction	-

Differences between document control specialist and document control administrator education

There are a few differences between a document control specialist and a document control administrator in terms of educational background:

	Document Control Specialist	Document Control Administrator
Most common degree	Bachelor's Degree, 49%	Bachelor's Degree, 58%
Most common major	Business	Business
Most common college	Stanford University	Stanford University

Document control specialist vs document control administrator demographics

Here are the differences between document control specialists' and document control administrators' demographics:

	Document Control Specialist	Document Control Administrator
Average age	44	47
Gender ratio	Male, 26.1% Female, 73.9%	Male, 32.1% Female, 67.9%
Race ratio	Black or African American, 6.2% Unknown, 4.7% Hispanic or Latino, 8.8% Asian, 12.0% White, 67.7% American Indian and Alaska Native, 0.5%	Black or African American, 9.7% Unknown, 4.7% Hispanic or Latino, 19.5% Asian, 5.3% White, 60.1% American Indian and Alaska Native, 0.6%
LGBT Percentage	11%	8%

Differences between document control specialist and document control administrator duties and responsibilities

Document control specialist example responsibilities.

Lead cross-functional team in defining product lifecycle stages and corresponding PDM process for each lifecycle stage.
Design and manage the system maintenance plan, and upgrade schedule, for the OnBase environment (ECM).
Manage the engineering change order process, including distribution, ECO processing, ERP maintenance, and running the ECO meetings.
Manage daily ECN activity/implementation priority.
Manage transmittal of information between company and contractor.
Manage quality of care improvement initiatives for patients and other mandate hospital standards through surveys and information sessions.

Document control administrator example responsibilities.

Maintain tracking system for follow up letters, convert files to PDF files, manage loss control files on server.
Create SharePoint sites for managing domestic and international projects.
Manage quality of care improvement initiatives for patients and other mandate hospital standards through surveys and information sessions.
Issue part numbers and maintain the BOM.
Follow the rules and regulations of the FDA and OSHA.
Gather and verify BOM data to include in vendor's manual.

Document control specialist vs document control administrator skills

Common document control specialist skills

SharePoint, 7%
Customer Service, 7%
ISO, 7%
FDA, 6%
Computer Database, 6%
Data Entry, 6%

Common document control administrator skills

Engineering Drawings, 10%
Data Entry, 9%
ISO, 6%
Meeting Minutes, 6%
SharePoint, 6%
Access Database, 5%

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Document Control Specialist vs Document Control Administrator

Updated January 8, 2025

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