Document coordinator vs document control administrator

The differences between document coordinators and document control administrators can be seen in a few details. Each job has different responsibilities and duties. While it typically takes 2-4 years to become a document coordinator, becoming a document control administrator takes usually requires 4-6 years. Additionally, a document coordinator has an average salary of $42,975, which is higher than the $38,893 average annual salary of a document control administrator.

The top three skills for a document coordinator include data entry, GMP and FDA. The most important skills for a document control administrator are engineering drawings, data entry, and ISO.

Document coordinator vs document control administrator overview

	Document Coordinator	Document Control Administrator
Yearly salary	$42,975	$38,893
Hourly rate	$20.66	$18.70
Growth rate	-8%	-8%
Number of jobs	18,263	83,949
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 53%	Bachelor's Degree, 58%
Average age	44	47
Years of experience	4	6

What does a document coordinator do?

A document coordinator is responsible for handling the sorting and distribution of files and documents as part of the business's services and operations. Document coordinators label and categorize the files according to their purposes and submit them to the appropriate personnel or department. They also ensure the safety and security of the documents' storage to prevent leakage of confidential information that might put the company's privacy in jeopardy. A document coordinator keeps a record of every document within the database, properly disposing of outdated ones, and retrieve documents as requested.

What does a document control administrator do?

A document control administrator is responsible for overseeing and managing an organization's documents. As a document control administrator, you will need to ensure that all documents are prepared and managed accurately and efficiently. You will be responsible for setting up, copying, and storing documents, creating templates, and handling requests for certain documents from clients or employees. You may also be tasked to assist project managers in developing and maintaining documents, and train other staff on records management policies and procedures.

Document coordinator vs document control administrator salary

Document coordinators and document control administrators have different pay scales, as shown below.

	Document Coordinator	Document Control Administrator
Average salary	$42,975	$38,893
Salary range	Between $26,000 And $70,000	Between $26,000 And $56,000
Highest paying City	Rocklin, CA	-
Highest paying state	Nevada	-
Best paying company	GradyHealth	-
Best paying industry	Pharmaceutical	-

Differences between document coordinator and document control administrator education

There are a few differences between a document coordinator and a document control administrator in terms of educational background:

	Document Coordinator	Document Control Administrator
Most common degree	Bachelor's Degree, 53%	Bachelor's Degree, 58%
Most common major	Business	Business
Most common college	Stanford University	Stanford University

Document coordinator vs document control administrator demographics

Here are the differences between document coordinators' and document control administrators' demographics:

	Document Coordinator	Document Control Administrator
Average age	44	47
Gender ratio	Male, 25.3% Female, 74.7%	Male, 32.1% Female, 67.9%
Race ratio	Black or African American, 6.2% Unknown, 4.7% Hispanic or Latino, 8.8% Asian, 12.0% White, 67.7% American Indian and Alaska Native, 0.5%	Black or African American, 9.7% Unknown, 4.7% Hispanic or Latino, 19.5% Asian, 5.3% White, 60.1% American Indian and Alaska Native, 0.6%
LGBT Percentage	11%	8%

Differences between document coordinator and document control administrator duties and responsibilities

Document coordinator example responsibilities.

Manage high volume RFI traffic.
Train new hires and current employees on update Medicare (CMS) guidelines and manage care contracts.
Review and manage all GMP relate documentation in a bulk pharmaceutical production plant in accordance with FDA guidelines.
Assist in the development and implementation of new documentation processes, coordinate workflow and manage credit derivatives documentation backlog.
Ensure engineering documentation meets the criteria for ISO9001, FDA GMP, and EN46001 requirements.
Create technical documentation for certification to ISO 9000requirements.

Document control administrator example responsibilities.

Maintain tracking system for follow up letters, convert files to PDF files, manage loss control files on server.
Create SharePoint sites for managing domestic and international projects.
Manage quality of care improvement initiatives for patients and other mandate hospital standards through surveys and information sessions.
Issue part numbers and maintain the BOM.
Follow the rules and regulations of the FDA and OSHA.
Gather and verify BOM data to include in vendor's manual.

Document coordinator vs document control administrator skills

Common document coordinator skills

Data Entry, 13%
GMP, 7%
FDA, 7%
Word Processing, 6%
Access Database, 5%
ISO, 4%

Common document control administrator skills

Engineering Drawings, 10%
Data Entry, 9%
ISO, 6%
Meeting Minutes, 6%
SharePoint, 6%
Access Database, 5%

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Document Coordinator vs Document Control Administrator

Updated January 8, 2025

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