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The differences between document coordinators and document management specialists can be seen in a few details. Each job has different responsibilities and duties. It typically takes 2-4 years to become both a document coordinator and a document management specialist. Additionally, a document management specialist has an average salary of $71,208, which is higher than the $42,975 average annual salary of a document coordinator.
The top three skills for a document coordinator include data entry, GMP and FDA. The most important skills for a document management specialist are clinical documentation, patients, and sharepoint.
| Document Coordinator | Document Management Specialist | |
| Yearly salary | $42,975 | $71,208 |
| Hourly rate | $20.66 | $34.23 |
| Growth rate | -8% | 11% |
| Number of jobs | 18,263 | 88,740 |
| Job satisfaction | - | - |
| Most common degree | Bachelor's Degree, 53% | Bachelor's Degree, 52% |
| Average age | 44 | 44 |
| Years of experience | 4 | 4 |
A document coordinator is responsible for handling the sorting and distribution of files and documents as part of the business's services and operations. Document coordinators label and categorize the files according to their purposes and submit them to the appropriate personnel or department. They also ensure the safety and security of the documents' storage to prevent leakage of confidential information that might put the company's privacy in jeopardy. A document coordinator keeps a record of every document within the database, properly disposing of outdated ones, and retrieve documents as requested.
A document management specialist is in charge of managing the documents in a company using electronic systems. They typically perform research to identify the strengths or weaknesses of current processes, develop management plans and strategies to enhance procedures, implement solutions against problem areas, liaise with external parties, and coordinate with various departments to gather and analyze data. Moreover, a document management specialist must lead and encourage staff to reach goals while implementing the company's documentation management policies and regulations, creating new ones as needed.
Document coordinators and document management specialists have different pay scales, as shown below.
| Document Coordinator | Document Management Specialist | |
| Average salary | $42,975 | $71,208 |
| Salary range | Between $26,000 And $70,000 | Between $51,000 And $99,000 |
| Highest paying City | Rocklin, CA | San Francisco, CA |
| Highest paying state | Nevada | California |
| Best paying company | GradyHealth | FUJIFILM Diosynth Biotechnologies |
| Best paying industry | Pharmaceutical | Finance |
There are a few differences between a document coordinator and a document management specialist in terms of educational background:
| Document Coordinator | Document Management Specialist | |
| Most common degree | Bachelor's Degree, 53% | Bachelor's Degree, 52% |
| Most common major | Business | Business |
| Most common college | Stanford University | Stanford University |
Here are the differences between document coordinators' and document management specialists' demographics:
| Document Coordinator | Document Management Specialist | |
| Average age | 44 | 44 |
| Gender ratio | Male, 25.3% Female, 74.7% | Male, 34.0% Female, 66.0% |
| Race ratio | Black or African American, 6.2% Unknown, 4.7% Hispanic or Latino, 8.8% Asian, 12.0% White, 67.7% American Indian and Alaska Native, 0.5% | Black or African American, 6.2% Unknown, 4.7% Hispanic or Latino, 8.8% Asian, 12.0% White, 67.7% American Indian and Alaska Native, 0.5% |
| LGBT Percentage | 11% | 11% |