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Document coordinator vs document management specialist

The differences between document coordinators and document management specialists can be seen in a few details. Each job has different responsibilities and duties. It typically takes 2-4 years to become both a document coordinator and a document management specialist. Additionally, a document management specialist has an average salary of $71,208, which is higher than the $42,975 average annual salary of a document coordinator.

The top three skills for a document coordinator include data entry, GMP and FDA. The most important skills for a document management specialist are clinical documentation, patients, and sharepoint.

Document coordinator vs document management specialist overview

Document CoordinatorDocument Management Specialist
Yearly salary$42,975$71,208
Hourly rate$20.66$34.23
Growth rate-8%11%
Number of jobs18,26388,740
Job satisfaction--
Most common degreeBachelor's Degree, 53%Bachelor's Degree, 52%
Average age4444
Years of experience44

What does a document coordinator do?

A document coordinator is responsible for handling the sorting and distribution of files and documents as part of the business's services and operations. Document coordinators label and categorize the files according to their purposes and submit them to the appropriate personnel or department. They also ensure the safety and security of the documents' storage to prevent leakage of confidential information that might put the company's privacy in jeopardy. A document coordinator keeps a record of every document within the database, properly disposing of outdated ones, and retrieve documents as requested.

What does a document management specialist do?

A document management specialist is in charge of managing the documents in a company using electronic systems. They typically perform research to identify the strengths or weaknesses of current processes, develop management plans and strategies to enhance procedures, implement solutions against problem areas, liaise with external parties, and coordinate with various departments to gather and analyze data. Moreover, a document management specialist must lead and encourage staff to reach goals while implementing the company's documentation management policies and regulations, creating new ones as needed.

Document coordinator vs document management specialist salary

Document coordinators and document management specialists have different pay scales, as shown below.

Document CoordinatorDocument Management Specialist
Average salary$42,975$71,208
Salary rangeBetween $26,000 And $70,000Between $51,000 And $99,000
Highest paying CityRocklin, CASan Francisco, CA
Highest paying stateNevadaCalifornia
Best paying companyGradyHealthFUJIFILM Diosynth Biotechnologies
Best paying industryPharmaceuticalFinance

Differences between document coordinator and document management specialist education

There are a few differences between a document coordinator and a document management specialist in terms of educational background:

Document CoordinatorDocument Management Specialist
Most common degreeBachelor's Degree, 53%Bachelor's Degree, 52%
Most common majorBusinessBusiness
Most common collegeStanford UniversityStanford University

Document coordinator vs document management specialist demographics

Here are the differences between document coordinators' and document management specialists' demographics:

Document CoordinatorDocument Management Specialist
Average age4444
Gender ratioMale, 25.3% Female, 74.7%Male, 34.0% Female, 66.0%
Race ratioBlack or African American, 6.2% Unknown, 4.7% Hispanic or Latino, 8.8% Asian, 12.0% White, 67.7% American Indian and Alaska Native, 0.5%Black or African American, 6.2% Unknown, 4.7% Hispanic or Latino, 8.8% Asian, 12.0% White, 67.7% American Indian and Alaska Native, 0.5%
LGBT Percentage11%11%

Differences between document coordinator and document management specialist duties and responsibilities

Document coordinator example responsibilities.

  • Manage high volume RFI traffic.
  • Train new hires and current employees on update Medicare (CMS) guidelines and manage care contracts.
  • Review and manage all GMP relate documentation in a bulk pharmaceutical production plant in accordance with FDA guidelines.
  • Assist in the development and implementation of new documentation processes, coordinate workflow and manage credit derivatives documentation backlog.
  • Ensure engineering documentation meets the criteria for ISO9001, FDA GMP, and EN46001 requirements.
  • Create technical documentation for certification to ISO 9000requirements.
  • Show more

Document management specialist example responsibilities.

  • Manage all incoming Medicaid claims to ensure that patients are being cover under the correct plan.
  • Manage medical records with Cerner electronic medical record program.
  • Manage medical transcription and deficiencies, guiding physicians toward chart completion.
  • Manage SharePoint assignments for distribution and preparation to facilitate accuracy and adherence to establish productivity standards.
  • Support ISO audits for process documentation and software/ literature distribution, managing follow-up corrective action plans as needed.
  • Perform field walk downs to identify and document field installations to verify FDA requirements t and maintain GMP.
  • Show more

Document coordinator vs document management specialist skills

Common document coordinator skills
  • Data Entry, 13%
  • GMP, 7%
  • FDA, 7%
  • Word Processing, 6%
  • Access Database, 5%
  • ISO, 4%
Common document management specialist skills
  • Clinical Documentation, 20%
  • Patients, 19%
  • SharePoint, 7%
  • PowerPoint, 6%
  • Windows, 5%
  • Revision Control, 4%

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