Executive administrative assistant jobs in Cheektowaga, NY - 91 jobs

Office Services Manager Monday - Friday The salary range for this position is between $70,000-$110,000 annually, depending on experience, qualifications and location. Final compensation will be determined during the interview process. This Senior Executive Assistant position will incorporate office management responsibilities and is formally titled: Office Services Manager We are seeking a highly organized, professional, and proactive Office Services Manager & Executive Assistant to the President to provide top-level administrative support and oversee daily operations in a dynamic and collaborative team environment. This role requires excellent overall interpersonal attributes, excellent judgment, strong communication skills, and the ability to manage multiple priorities with discretion and efficiency. Essential Functions: Executive Leadership Support * Serve as primary point of contact to the President of Ivoclar North America * Manage complex calendars, schedule meetings and various arrangements * Assist in preparing correspondence, presentations, and reports on behalf of the President. * Support board and leadership meetings, including agenda preparation, note-taking and follow ups. * Maintain confidentiality of all sensitive company and personnel information. * Assist in special projects, research and executive initiatives as needed. * Ability to anticipate problems/solutions Office Services Management * Manage and oversee the Office Services Team to ensure a high level of support to the Executive Staff. * Establish and maintain good working relationships with a diverse group of leaders and departments. * Maintain rapport as liaison with Executive Assistants to the Supervisory Board. * Work with Corporate Travel Coordinator to negotiate transportation, airline and hotel discounts. * Develop and maintain office procedures * Coordination of staff schedules, resources, performance management and compensation. Your Qualifications: * Eight or more years of executive support and supervisory experience * Excellent interpersonal and communication skills required * High level of reasoning skills & anticipatory to problem solve * Extensive knowledge of Microsoft Office Suite * Highest degree of confidentiality, need for discretion Let's achieve our goal together. If you are looking for a career where you can contribute actively, develop personally and professionally, and make a lasting difference then this is the right opportunity for you. As an international dental manufacturer making people smile, we know that it is our 3500 world-wide employees that are the key to our success. Consider your next career move with us. Ivoclar is committed to Equal Employment Opportunity and Affirmative Action and, as such, affirms in policy and practice to recruit, hire, train, and promote, in all job classifications, without regard to race, religion, color, national origin, citizenship, sex, age, veteran status, disability, genetic information, sexual orientation, gender identity or any other protected characteristic. Ivoclar will not discriminate against persons because of their disability and will make reasonable accommodations for known physical or mental limitations of qualified employees and applicants with disabilities. We will also make reasonable accommodations during the interview and selection process. Candidates must be legally authorized to work in the United States on a permanent basis. This position is not eligible for employer-based visa sponsorship now or in the future.

The Summer Executive Associate (SEA) Program is designed for 1st year MBAs 10 weeks of impactful project-based assignments, with significant access to senior management and the bank's previous Executive Associates (EA). Primary Responsibilities: Perform project and/or management related assignments in such functional areas as Treasury, Trust and Investment Services, Credit, Finance, Retail Banking, Commercial Banking, and Technology and Banking Operations. Work directly with senior leaders in completion of assignments. Perform other related assignments as requested by management. Adhere to applicable compliance/operational risk controls in accordance with Company or regulatory standards and policies. Promote an environment that supports belonging and reflects the M&T Bank brand. Maintain M&T internal control standards, including timely implementation of internal and external audit points together with any issues raised by external regulators as applicable. Complete other related duties as assigned. Scope of Responsibilities: Perform project/management related assignments in field of expertise within the Summer Executive Associate Program. Supervisory/ Managerial Responsibilities: Not applicable. Education and Experience Required: Current enrollment in an MBA Program from an accredited business school. Minimum two years professional, full time work experience. Demonstrated leadership potential, as evidenced through previous work experience, extracurricular activities, or community involvement Excellent communication and interpersonal skills, with the ability to collaborate effectively with individuals at all levels of the organization Strong analytical and problem-solving skills, with the ability to think strategically and critically analyze complex business challenges Strong project management skills and the ability to handle multiple priorities and deadlines Work visa sponsorship not offered for this role M&T Bank is committed to fair, competitive, and market-informed pay for our employees. The pay range for this position is $100,000 - $171,000. The successful candidate's particular combination of knowledge, skills, and experience will inform their specific compensation. The range listed above encompasses all geographic locations. The pay rate specific to your location will fall within this range and is available from your recruiter.LocationBuffalo, New York, United States of America

Office Services Manager Monday - Friday The salary range for this position is between $70,000-$110,000 annually, depending on experience, qualifications and location. Final compensation will be determined during the interview process. This Senior Executive Assistant position will incorporate office management responsibilities and is formally titled: Office Services Manager We are seeking a highly organized, professional, and proactive Office Services Manager & Executive Assistant to the President to provide top-level administrative support and oversee daily operations in a dynamic and collaborative team environment. This role requires excellent overall interpersonal attributes, excellent judgment, strong communication skills, and the ability to manage multiple priorities with discretion and efficiency. Essential Functions: Executive Leadership Support Serve as primary point of contact to the President of Ivoclar North America Manage complex calendars, schedule meetings and various arrangements Assist in preparing correspondence, presentations, and reports on behalf of the President. Support board and leadership meetings, including agenda preparation, note-taking and follow ups. Maintain confidentiality of all sensitive company and personnel information. Assist in special projects, research and executive initiatives as needed. Ability to anticipate problems/solutions Office Services Management Manage and oversee the Office Services Team to ensure a high level of support to the Executive Staff. Establish and maintain good working relationships with a diverse group of leaders and departments. Maintain rapport as liaison with Executive Assistants to the Supervisory Board. Work with Corporate Travel Coordinator to negotiate transportation, airline and hotel discounts. Develop and maintain office procedures Coordination of staff schedules, resources, performance management and compensation. Your Qualifications: Eight or more years of executive support and supervisory experience Excellent interpersonal and communication skills required High level of reasoning skills & anticipatory to problem solve Extensive knowledge of Microsoft Office Suite Highest degree of confidentiality, need for discretion Let's achieve our goal together. If you are looking for a career where you can contribute actively, develop personally and professionally, and make a lasting difference then this is the right opportunity for you. As an international dental manufacturer making people smile, we know that it is our 3500 world-wide employees that are the key to our success. Consider your next career move with us. Ivoclar is committed to Equal Employment Opportunity and Affirmative Action and, as such, affirms in policy and practice to recruit, hire, train, and promote, in all job classifications, without regard to race, religion, color, national origin, citizenship, sex, age, veteran status, disability, genetic information, sexual orientation, gender identity or any other protected characteristic. Ivoclar will not discriminate against persons because of their disability and will make reasonable accommodations for known physical or mental limitations of qualified employees and applicants with disabilities. We will also make reasonable accommodations during the interview and selection process. Candidates must be legally authorized to work in the United States on a permanent basis. This position is not eligible for employer-based visa sponsorship now or in the future.

Are you an experienced and proactive professional who thrives in fast-paced, high-visibility environments? This full-time Executive Assistant position, paying $60,000-$70,000 per year depending on experience, is an opportunity to support two senior executives within a global, growth-oriented organization, headquartered in the Amherst area. This is a hands-on role that provides a unique chance to partner directly with senior leadership in a dynamic, international business environment. The ideal candidate will bring exceptional organizational skills, sound judgment, and the confidence to manage complex priorities across multiple time zones and departments. The Executive Assistant will be an essential link between leadership, internal teams, and external partners - ensuring smooth communication, well-coordinated schedules, and flawless execution of travel, logistics, and documentation needs. This role offers excellent exposure to executive leadership and the opportunity to make a meaningful impact in a growing, global organization. This is an on-site position in the Amherst, NY area, with flexibility to support remote executives and periodic travel, as needed. Responsibilities Provide high-level administrative support to Senior Executives, including complex calendar and email management Coordinate domestic and international travel arrangements, itineraries, and logistics Prepare, review, and assist to notarize documents Assist with entity setup and cross-border coordination Serve as a liaison between leadership, internal departments, and external partners Support contract and logistics documentation, when needed Manage office-related activities, including coordination with property management, vendors, and maintenance teams Track and reconcile credit card expenses, invoices, and other administrative reporting Collaborate and cross-train with other administrative professionals supporting the executive team Qualifications 5+ years of experience supporting Senior-Level Executives Proven success managing high-volume scheduling, travel, and communications Strong organizational, communication, and multitasking skills Experience supporting remote and traveling executives preferred Background in logistics, distribution, or finance environments beneficial International experience with documentation and coordination strongly preferred Bachelor's degree preferred; multilingual abilities (Spanish, German, Polish, or Mandarin) highly desirable Benefits & Culture Competitive salary: $60,000-$70,000/year Health and dental insurance 401(k) with company match Short-term and long-term disability coverage Paid vacation and paid holidays Year-end bonus opportunity Collaborative, high-growth global organization with long-term career potential If you're ready to step into a trusted, high-impact role supporting senior executives in a dynamic, international environment, apply today to take your career to the next level! The advertised pay range represents what we believe at the time of this job posting, that our client would be willing to pay for this position. Only in special circumstances, where a candidate has education, training, or experience that far exceeds the requirements for the position, would we consider paying higher than the stated range. First time working with a Recruiter ? No problem! We make the process as smooth and straightforward as possible. Communication is key - to get started, all we need from you is an updated resume and some time to chat. Our team will get to know and your future career goals. Throughout the process, we will provide resume feedback, schedule and prepare you for interviews, provide client feedback, and coach you through the offer stage. StaffBuffalo is an Equal Opportunity Employer and does not discriminate in employment on account of race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, gender, gender identity or expression, marital status, physical or mental disability, military status, or unfavorable discharge from military service.

Job Description Job Title: Executive Assistant Staff Category: Full Time Department: EPC100 Reports to: Chief Executive Officer Supervises: N/A FLSA Classification: Non-Exempt Position Summary: The Executive Assistant provides high-level administrative support to the Chief Executive Officer, ensuring smooth operations of EPIC's executive offices. Essential Functions: Act as the CEO's liaison and representative with internal teams and external partners. Manage calendar, email and phone communication with and for the CEO. Manage Board-related administrative tasks including accurately recording minutes, agendas, board and committee lists, scheduling meetings, and other items related to the Board. Prepare reports, memos, grant application information and other documents for the CEO. Coordinate the CEO's role in development activities, including proficiently using EPIC's donor data system Salesforce. Manage reports, processes, and procedures for development reporting in Salesforce. Support CEO in meetings (internal and external) and prepare agendas, notes, marketing packets and other materials as requested. Research and prepare data for documents for review and presentation at board, committee, and executive meetings. Manage corporate compliance, confidentiality agreements and code of conduct policies. Answer phones and route calls to the correct person or take messages as the occasional backup. Make travel arrangements for Executives as directed. Provide general administrative support. Other duties assigned by management. Education and Experience: Associate's degree with two (2) years of relevant experience or a minimum of five (5) years' relevant experience. Experience working with data administration or donor data systems. Experience working with Board of Directors. Computer skills including proficiency in Microsoft Office (Word, Excel). Salesforce experience preferred. Proficient with virtual meeting platforms and general technology. Exceptional writing, editing and proofreading skills. Notary Public License is a plus. Knowledge, Skills and Abilities: A proactive mindset: The ability to anticipate, prioritize, and prepare on the CEO's behalf. Strong written and verbal communication skills. Strong attention to detail, organizational skills. Strong ability to multitask and meet deadlines. A reliable, responsible attitude with a compassionate approach. Effectively build and maintain external and internal relationships and provide a high level of service. Ability to work within a team structure as well as independently. Competency working with diverse cultural and ethnic populations. Ability to interact with participants using a strengths-based approach. Demonstrated capability to conduct oneself in a calm and professional demeanor when dealing with people and/or with difficult situations. Quick learner and detail oriented. Must be able to exercise initiative and independent judgment; analyze situations carefully and adopt effective courses of action. Must have discretion to handle and maintain confidential information. Must be open-minded, have a passion for supporting families, flexible and confident. Self-direction required, with strong ability to multi-task and problem solve. Follow oral and written directions with minimum of supervision; learn rapidly. Resourceful with a can-do attitude. Must interpret and apply office policies and procedures. Actively contributes to a positive work culture. Physical Requirements/Working Conditions: The physical demands described represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, walk, and sit for long periods of time. The employee is required to regularly reach with arms and hands; use hands to handle. Hands and fingers frequently perform repetitive motion, including typing/keying. Occasionally the employee will lift and/or move up to 50 pounds. This job requires close vision, peripheral vision, depth perception and the ability to adjust focus. Employee is required to regularly talk and hear.

The Executive Assistant (EA) to the CEO provides high-level administrative support, ensuring the CEO's office operates efficiently and effectively. This role requires exceptional organizational, communication, and interpersonal skills to manage complex schedules, coordinate strategic initiatives, and serve as a trusted liaison between the CEO, Board of Directors, and senior leaders. A key responsibility of this role includes managing all logistics and materials related to monthly Board of Directors meetings. Essential Duties and Responsibilities: Manage and prioritize the CEO's calendar, appointments, travel, and correspondence with discretion and sound judgment. Prepare and edit reports, presentations, and communications on behalf of the CEO. Serve as the primary point of contact for internal and external inquiries directed to the CEO's office, exercising professionalism and confidentiality. Coordinate and track the CEO's deliverables, ensuring timely follow-up and completion of commitments. Support preparation for executive meetings, conferences, and events, including research, materials, and post-meeting follow-up as needed. This position is deemed an essential position and must follow the essential employee requirements. Complete all required training by or before the assigned deadline. Other duties as assigned. Board of Directors Support: Coordinate all logistics for monthly Board of Directors meetings, including scheduling, venue or virtual setup, catering, and technology arrangements. Prepare, compile, and distribute Board packets and meeting materials in collaboration with the CEO and senior leadership. Draft and finalize Board meeting agendas, minutes, and resolutions, maintaining accuracy and confidentiality. Track and manage action items and follow-up tasks resulting from Board meetings. Maintain up-to-date Board and volunteer records, directories, and governance documents in compliance with organizational policies. Serve as the primary liaison between the CEO, Board Chair, and Directors to facilitate communication and timely information sharing. Senior Leadership Team (SLT) Support: Assist SLT with administrative support as needed. Collect reports, updates, and metrics from SLT members for CEO and Board review. Support cross-departmental communication and alignment on priorities and initiatives. Assist in tracking organizational goals and project deadlines. Facilitate follow-up actions from SLT meetings and ensure accountability. Organizational Coordination: Collaborate with leadership and cross-functional teams to align priorities and streamline operations on behalf of the CEO. Handle sensitive and confidential information with discretion and professionalism. Support special projects and strategic initiatives as assigned by the CEO. Anticipate needs and proactively address issues to ensure the CEO's effectiveness and focus on organizational priorities. Update staff schedules on Teams as needed. Knowledge, Skills and Abilities: Deep understanding of how a credit union functions, and the value it brings to its members and community. This includes understanding of what a Cooperative is, as that is the business models of all credit unions. Deep understanding of executive administrative practices, office management, and business communications. Working knowledge of Board of Directors operations, including meeting protocols, minute-taking, and recordkeeping. Familiarity with organizational policies, confidentiality standards, and legal/ethical requirements for handling sensitive corporate information. Proficiency with productivity and collaboration software (e.g., Microsoft 365, PowerPoint, Excel, Zoom, Teams, etc). Knowledge, Skills and Abilities continued: Understanding of document management systems (e.g., SharePoint, etc.) Knowledge of travel coordination, expense management, and vendor relations best practices. Exceptional verbal and written communication skills, with the ability to draft professional correspondence, reports, and presentations on behalf of the CEO. Demonstrated ability to manage multiple priorities, deadlines, and competing demands efficiently and independently. Skilled in planning and executing high-level meetings, particularly Board and executive sessions, ensuring seamless logistics and professional materials. Accuracy and precision in scheduling, document preparation, and meeting minutes. Strong interpersonal skills for building trust and rapport with Board members, senior executives, staff, and external partners. Advanced computer literacy and comfort learning new systems quickly. Ability to anticipate needs, troubleshoot issues, and implement proactive solutions. Exercise a high degree of discretion, judgment, and diplomacy in handling confidential and sensitive information. Anticipate the CEO's needs and act proactively to ensure readiness for meetings, travel, and commitments. Work independently with minimal supervision while maintaining alignment with organizational priorities. Adapt quickly to shifting priorities and navigate ambiguity in a fast-paced, dynamic environment. Maintain composure and professionalism under pressure and tight deadlines. Represent the CEO and organization with poise, professionalism, and discretion. Foster an atmosphere of efficiency, collaboration, and trust within the executive office. Confidentiality: Employees are required to maintain the confidentiality of all sensitive Cornerstone CFCU, member, employee, and proprietary information both during and after their employment. If an employee has a question about the confidentiality of a particular matter, they should consult with their Manager/Supervisor or Human Resources. Any violation of this rule may subject the employee to disciplinary action, up to and including termination of employment. Qualifications: Bachelor's degree in Business Administration, Communications, or related field preferred. 5+ years of experience supporting a C-level executive, preferably in a fast-paced corporate or nonprofit environment. Demonstrated experience coordinating Board of Directors or executive-level meetings. Excellent organizational, writing, and communication skills with meticulous attention to detail. Proven ability to handle confidential information with discretion. Strong proficiency in Microsoft Office Suite, and virtual meeting platforms (e.g., Zoom, Teams). Ability to manage multiple priorities under tight deadlines with professionalism and composure. Bondable upon initial employment and continue to be bondable throughout term of employment. Physical Requirements: The functions of the position usually performed sitting but may require some amount of time standing. Some amount of stooping, kneeling, bending, crouching, lifting, walking, carrying and other movements may be required. Tasks involving working on a computer keyboard, typewriter, calculator, cutting, labeling and taping involve extensive wrist and hand movements. All individuals are required to be able to perform these movements without significant risk of injury to themselves or others. EOE Race/Sex/Vet/Disability Cornerstone CFCU is an equal opportunity employer that complies with the laws and regulations set forth in the following EEO Is the Law poster: **************************************************************** Cornerstone CFCU is committed to diversity, and values the ways in which we are different.

Wasserman operates at the epicenter of sports, music and entertainment, serving talent, brands and properties on a global scale. Headquartered in Los Angeles, Wasserman's presence spans 28 countries and more than 70 cities, including New York, London, Abu Dhabi, Amsterdam, Hong Kong, Madrid, Mexico City, Toronto, Paris and Sydney. For more information, please visit ***************** We are looking for a new executive assistant to support an executive team of three (3). This role will manage mostly business related tasks for the team such as coordinating calendars, planning meetings, organizing travel, and other supporting tasks. The successful candidate will be high energy and motivated to truly be an integral team member, ensuring day to day activities run smoothly. Duties: Coordinate and prioritize executive daily schedule; arrange meetings and conferences, act as a liaison between employees, clients, and executives. Lead planning and coordination of on and off-site team meetings and special events, Plan travel itineraries, coordinate related arrangements, gather information and determine and negotiate complex scheduling issues; prepare expense reports. Interface with high-level administrators within/outside the company requiring considerable discretion and judgment related to case and time sensitive matters. Prepare invoices, budget reporting, and other status documents, using Word, Excel spreadsheets, or presentation software. Contributes to a team effort by undertaking special projects as requested, including tasks such as background research or team event coordination. Skills/Qualifications: Bachelor's Degree and 3-5 years of prior experience supporting senior-level executives. Highly proficient in Microsoft Office Suit: Outlook, Excel, Word, Power Point, Adobe Reader, and standard office equipment. Ability to maintain confidentiality and professionalism in all situations. Ability to exercise discretion, sound judgment and significant initiative. Excellent verbal and written communication skills. Strong analytical, organizational, and project management skills. Ability to work independently and as a team, under pressure, and to meet tight deadlines. Polished, confident, and upbeat personality. Ability to collaborate and build credibility across different levels of the organization. Proven track record of successfully managing upwards. Base salary range: $80-90K, plus bonus potential if applicable for role. Actual base salary is dependent on several factors including but not limited to; market dynamics, location and region, experience, specialized skills/training (education), level of responsibility, budgetary considerations, tenure at the company (for current employees), etc. The salary range listed is just one component of the total compensation package for employees. Compensation decisions are dependent on circumstances of each role Wasserman does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.

CME Associates, Inc. (CME) is an engineering technology firm providing comprehensive Construction Materials Evaluation and Technical Support Services. Our experts specialize in geotechnical engineering, construction materials evaluation, special inspections, geological sciences, subsurface exploration, and investigative engineering. Summary The primary role of the Administrative Assistant is to receive incoming requests for services from clients and create a daily schedule for our field staff. Hours for this position are 8:00am-4:30pm, Monday - Friday. Responsibilities and Duties Be first point of contact for calls from clients, and maintain open communications regarding services Create and publish daily schedule for field services Complete report tracking and create project folders that include specifications and drawings Maintain open communication between technical staff and management Qualifications and Skills HS Diploma; Associate degree in Business Administration or related is ideal Experience with Microsoft Excel, Outlook, Word Ability to work independently and make decisions in accordance with established procedures Must have good attention to detail, customer service, and problem-solving skills Ability to maintain confidentiality Compensation: $20 - 22 / hour Benefits and Perks CME offers competitive wages and all benefits listed here: Health, Dental, Vision, 401K, Health Savings Account, Supplemental Insurance Products, and Paid Time Off (including Holiday, Vacation, Sick and Personal) for full-time employees. This is an Equal Employment Opportunity. All qualified applicants will be afforded equal employment opportunity without regard to race, color, sex, age, marital status, sexual orientation, gender identity, religion, national origin, disability, status as a protected veteran, or any other characteristic protected by federal, state, and local laws. CME Associates, Inc. is an Affirmative Action Employer. A New York State Certified Woman Owned Business Enterprise (WBE).

Equivalent to Administrative Assistant Grade 10 Perform administrative and secretarial duties as requested. Sort and file materials. Verify information on forms. Access information in tables graphs or charts. Photocopy/fax, perform detailed work, follow instructions and proofread/correct errors in documents; knowledge of grammar. Produce lists, labels, tables, forms or other simple and/or brief documents. Coordinate and arrange meetings and travel plans. Prepare expense reports. Transcribe and type correspondence and other documents, and proofread materials. Open and prioritize mail. Screen incoming calls and provide callers with assistance. Schedule appointments and maintain calendars. Prepare materials for presentations, including creating graphics and formatting documents. Knowledge of computer software required, with some demonstrated secretarial/ administrative assistant capabilities. Typically provides general administrative support for a department. Qualifications Knowledge of computer software required, with some demonstrated secretarial/ administrative assistant capabilities. Typically provides general administrative support for a department. Additional Information All your information will be kept confidential according to EEO guidelines.

Job DescriptionDescription: At Atlantic Testing Laboratories (ATL), we offer a dynamic career that blends fieldwork with office assignments. With 55 years of experience, ATL is a full-service engineering support firm operating from 11 offices throughout New York State. Our commitment to employee satisfaction and client service results in a culture of opportunity and inclusion. ATL is seeking qualified Administrative Assistant candidates for our Buffalo (Hamburg), New York office. This position provides an opportunity to work in a diverse marketplace and offers a challenging and rewarding career. Administrative Assistant Qualifications: Degree in Business or related field, or 2+ years of experience in an administrative role, preferably in the construction and/or architecture/engineering field Time management skills and the ability to prioritize work Attention to detail and strong organizational skills Proficient in the use of MS Office (Word, Excel, and Outlook) Strong written and verbal communication skills Ability to effectively multitask in a fast-paced, dynamic work environment Ability to work both independently and in a team environment Administrative Assistant Responsibilities: Provide direct administrative support to division management and technical staff Prepare proposals and invoices Answer and direct telephone calls Assist with scheduling and dispatching of field staff Process timesheets and expense reports for divisional staff Process purchase requisitions Assist with onboarding of new hires Competitive Benefits Package: Medical Dental Vision Life Flexible Spending 401(k) Paid time off ATL is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, national origin, sex, sexual orientation, gender identity, genetic characteristics, disability, military status, protected veteran status, and any other basis protected by applicable local, state, or federal law or Executive Orders. Requirements:

Full-time Description Summary: Under the local supervision of the Branch Manager, this position provides administrative, and operations support for branch operations of a projects-based company. Essential tasks include electronic and paper filing of supporting documentation for each project, billing, payroll coordination, accounts payable support, supply ordering, and special projects. Interacts with a diverse group of important external callers as well as internal contacts at all levels of the company. Essential Duties and Responsibilities include the following. Other duties may be assigned to meet business needs. • Professionally manage incoming calls and redirect accordingly • Sort and distribute mail, both internal and external (electronic and hard) • Prepare correspondence, reports, worksheets, and other documents · Maintain and order office supplies, kitchen supplies and equipment · Communicate proactively with supervisor · Maintain office records, including job records Qualification/Requirements: • Excellent verbal communication skills • Ability to work Independently with minimum supervision • Working knowledge of MS Office (Word, Excel, Outlook) • Detail orientated and work with a high degree of accuracy • Ability to work under pressure and time sensitive deadlines • Ability to multi-task Education/Training/Experience: • High school diploma or GED, bachelor's degree a plus • Customer service/bookkeeping/payroll experience preferred Physical Demands: · The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. · While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee is occasionally required to walk; use hands and fingers to feel, handle, or operate objects, tools, or controls; and bend and reach with hands and arms. · The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Work Environment · The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. · The work is performed primarily in an office setting. The noise level in the work environment is moderate. · The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. Salary Description $22/hr to $25/hr

Administrative Assistant Because we are expanding rapidly through acquisitions and internal growth, we have an excellent opportunity available for an Administrative Assistant at our Buffalo branch located in West Seneca, NY. The hourly rate for this position is $22.00-$23.00, depending on experience. We are hiring immediately! Founded in 1935, Roto-Rooter is North America's largest plumbing, drain cleaning, and water cleanup services provider. Roto-Rooter operates businesses in over 100 company-owned branches, independent contractor territories, and approximately 400 independent franchise operations, serving approximately 90% of the U.S. population and parts of Canada. If job security, top pay, excellent benefits, and career advancement representing a well-known national brand are what you're looking for, Roto-Rooter is the company for you. We take a lot of pride in being a great place to work, providing excellent pay and top benefits. Responsibilities The primary role of the Branch Administrative Assistant is to ensure smooth and accurate completion of office operations and act as administrative support to the management team. Communicates benefit information to employees. Interfaces with appropriate Home Office personnel to answer general employee questions. Collects and files signed time records for hourly and commissioned employees. May compute payroll for office staff and forwards it to home office payroll representative. Works with payroll representative to resolve any payroll discrepancies. Handles customer's confidential payment information. Balances services technicians turn-in paperwork against computer reports and completes reconciliation reports of technician credit cards according to company policy. May call all current A/R accounts to confirm receipt of the correct invoice. Also may call all delinquent accounts to collect past due balances. Prepares correspondence and inter-office memos as needed for communication between customers, management, office staff, and technicians. Orders and maintains office supplies for the branch. Requirements Demonstrated prior experience in accounts receivable accounting is highly preferred for this role. Proven ability to thrive in a fast-paced environment. A suitable candidate must work well within a team, be able to multitask and prioritize multiple assignments and deadlines, and have excellent organizational skills. A working knowledge of various common software programs such as Microsoft Office (Word, Excel). AS400 knowledge is preferred. Self-starter who is organized, thorough with attention to detail & follow-up skills. Highly motivated, detail oriented, able to work independently Benefits At Roto-Rooter we believe our greatest investment is in our employees. We prioritize the health and well-being of our team and their families. That's why we offer an extensive employee benefit package including: Medical insurance with a Prescription Drug Card Accident and Critical Illness Insurance Dental Insurance Vision Insurance Paid Vacation Paid Training Life Insurance Matching 401K Retirement Savings Plan Tuition Reimbursement Profit Sharing Roto-Rooter offers excellent career paths for military veterans and personnel transitioning to civilian professions. Throughout our 86 years in business, we've found that military training and structure are a great fit at our company. EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, religion, color, sex, gender, age, national origin, veteran status, military status, disability, gender identity, sexual orientation, genetic information, or any other characteristic protected by law. Advertising Tags IND33 #LI-ONSITE Not ready to apply? Connect with us for general consideration.

If you believe healthcare is a right, that everyone deserves high quality care so they can enjoy their highest level of health and wellbeing, and you value each person's individual story - consider joining us at Neighborhood! As an Administrative Assistant you'll play an important role in the success of the organization by using your attention to detail, resiliency, communication and collaboration skills. About the Role: You'll apply your kindness and customer service skills as you interact with staff and visitors, as you are the first ambassador they will interact with in the administrative office. Responsibilities include: * Performs administrative duties for the executive office and site * Carries out customer service to staff and visitors * Maintains inventory and coordinates supply purchasing * Performs notary duties You will be based at our Northwest location, 155 Lawn Ave, Buffalo NY 14207 but may occasionally be asked to stop at another location. What it's Like to Work at Neighborhood: The top three words employees say describe the work environment are: teamwork, supportive, kind. These are from an anonymous survey of Neighborhood employees for the Buffalo Business First Best Places to Work competition. Neighborhood has earned "finalist" distinction in the competition the last four years. We are a group of flexible and kind individuals who are open to each other's ideas, and see opportunities to innovate and find solutions when challenges arise. * Teamwork; you are open to others' unique perspectives, and will collaborate to meet shared goals * Able to read, write and speak the English language. A second language of Spanish preferred What We Offer: Compensation: Starting rate $19.75 per hour. Benefits: You'll have options for medical, dental, life, and supplemental insurance. We also offer a 403b match, health savings accounts with employer contribution, wellbeing programs, continuing education opportunities, generous paid time off, holidays. About Neighborhood: Neighborhood Health Center is the largest and longest serving Federally Qualified Health Center in Western New York, and is the highest ranked health center for quality in the region. We provide primary and integrated healthcare services all under one roof, regardless of a person's ability to pay. Services include internal/family medicine, pediatrics, OB-GYN, dentistry, podiatry, psychiatry, vision care, nutrition and behavioral health counseling, and pharmacy services. We're working toward a Western New York where all enjoy their highest level of health and wellbeing. Neighborhood Health Center is an equal opportunity employer.

The Arc Erie County NY The Arc Erie County NY is currently seeking a Administrative Assistant to perform general clerical work/reception duties including answering phones, filing and developing and typing correspondences, memos, reports and other related materials using standard office equipment Key Responsibilities: Assist in the data entry and database maintenance for various assigned programs. This may include property and liability claims, incident reporting, coding of various invoices/bills, reconciliation of departmental petty cash receipts and distribution, and/or the documentation maintenance using the school's software management system. Responsible for the file maintenance and documentation for many areas across the agency. May include bulk filing and scanning. Maintains and protects confidential or other sensitive information such as Protective Health Information (PHI) and Personally Identifiable Information (PII) as defined in the Agency's Information Security Policy. Qualifications: Associate's degree PLUS 6 months administrative office experience OR High school diploma or equivalent PLUS 1 yr administrative office experience Strong organizational and communication skills Proficiency with Microsoft Office and general office software Ability to multitask and manage priorities in a fast-paced environment Previous administrative experience preferred, especially in facilities in maintenance settings Pay & Benefits: $17 - $23 per hour Affordable health, dental, vision and life insurance Automatic Paid Time Off (PTO) 10 Paid Holidays Off Excellent Work-Life Balance 403b Retirement Plan w/ Employer Matching Contribution Paid Training w/ Experienced Supervisors Opportunity for Advancement See our full listed below: Job Title: Administrative Assistant Department: Administration Job Grade: 2 Position Summary: The Administrative Assistant is responsible for administrative support work in the areas of typing, data entry, maintenance of a variety of databases, dissemination of information, preparation of reports, receptionist duties including answering phones and directing visitors, and other duties as assigned. Gains and maintains knowledge of agency services and programs. Reporting Relationship: Reporting structure will be based on department/location of the position. For Administrative Assistants within the Education Program, they will report to the Associate Director of Educational Operations. For general agency Administrative Assistants, they will report to the Employment Relations Coordinator. Job Duties and Responsibilities: Performs general clerical work/reception duties including answering phones, filing and developing and typing correspondences, memos, reports and other related materials using standard office equipment. Expected to greet and direct all visitors and answers and directs incoming phone calls in a courteous and professional manner. Assist in the data entry and database maintenance for various assigned programs. This may include property and liability claims, incident reporting, coding of various invoices/bills, reconciliation of departmental petty cash receipts and distribution, and/or the documentation maintenance using the school's software management system. Maintains and protects confidential or other sensitive information such as Protective Health Information (PHI) and Personally Identifiable Information (PII) as defined in the Agency's Information Security Policy. Distributes all incoming U.S. Postal Service mail utilizing various lists to ensure proper distribution. Accepts all appropriate incoming packages and notifies receiver of same. Prepares the outgoing U.S. Postal Service mail by placing the correct amount of postage on the item and by placing stamps on the return envelopes. Travels to post office as assigned. Compiles data for informational reports and disseminates same on a routine basis. Maintains inventory of office and copy machine supplies and requisitions needed items. Maintains various office records and updates routine lists. Responsible for the file maintenance and documentation for many areas across the agency. May include bulk filing and scanning. Maintains updated list of all building staff and maintains in/out status and time of return. Monitors doors and hallways via internal security systems based on assigned location. Follows site-based policies to ensure that visitor's sign-in, show ID, receive badge and are escorted by a staff member to their destination. Utilizes internal security system to ensure that all visitors enter the building through the appropriate door. Transmits all outgoing faxes and properly directs all incoming faxes to the appropriate person. Demonstrates the agency values of integrity, respect, responsibility, trust, teamwork and positive attitude. Learning and honesty in working with students, individuals, families, colleagues and members of our community. May be transferred to non-primary location/site when coverage is needed/required. Other duties as assigned. Qualifications and Education Requirements: Associate's Degree PLUS less than one year of administrative office experience. OR High School or equivalent diploma PLUS one year administrative office experience. PLUS Proficient knowledge of Microsoft Word, Excel and Outlook email. Essential Job Functions: Physical demands and Exposure Risk outlined on attached form (A) Mental Requirements: The ability to read, write, analyze, be perceptive/comprehensive, show good judgment, have good decision making skills, independent action, planning & prioritizing and follow directions. Work independently as well as cooperatively with others. Must be able to meet job-related deadlines accordingly. Human Relations Skills: The ability to communicate with individuals in a positive manner. Receive supervision instruction in a positive manner. Adhere to and administer Agency's policies, procedures, rules and regulations. Maintain a professional attitude and appearance at all times. Equipment Operation: Proficient in the operation of the computer, copier and facsimile machine. Agency Principles: All staff members will assure and demonstrate the promotion of fundamental rights and protections for the people that we support. These include practices that treat people with dignity and respect at all times, ensure safety, best possible health/well-being and provide the person with continuity and personal security through the use of natural supports, positive relationships and opportunities for integration in the community. Staff members should also advocate and work toward assisting the people we support through person-centered planning to achieve the personal outcome goals that they have chosen by facilitating the plans and positive supports necessary to assist the person in progressing toward each outcome. Demonstrates the agency values of integrity, respect, responsibility, trust, teamwork, positive attitude, learning and honesty in working with students (persons), families, colleagues and members of our community. Good attendance is vital for the efficient and effective operation of quality programming and is an essential job function of this position. This position is NON-EXEMPT from the overtime requirements of the Fair Labor Standard Act. The Arc Erie County New York retains the right to change this job description at any time. “The Arc Erie County New York is an Equal Opportunity Employer”

Perks: * Online Mobile Courses * Flexible Scheduling * Paid Training for Career Advancement * Opportunity to Help People in Times of Need * Aggressive Competitive Wages * 401K With Company Match * Paid Time Off Company and Culture: PuroClean, a leader in emergency property restoration services, helps families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a 'servant-based leadership' mindset and seek to create an environment where our team members can grow both professionally and spiritually through serving our customers, communities, and each other. Job Position Description: With a 'One Team' mentality, perform all office administrative tasks related to customer calls, job management and tracking, scheduling of jobs, and customer satisfaction activities. Perform basic accounting duties relating to accounts receivable, accounts payable, payroll, and banking. Perform general office duties, such as drafting correspondence, filing, and creating reports. All administrative work is processed and documented accurately and timely. Customers, Centers of Influence, Production Team, Marketing Reps/Estimators, and the Office Manager/Owner are communicated to in a timely and accurate manner. Customer satisfaction is maintained at a high level. Processing of accounts payable and receivables are current. All files and reports are maintained and provided as required. All administrative tasks are completed assigned. A PuroClean administrative assistant takes pride in going above and beyond customer expectations in their times of need by providing a world class level of service which sets up apart from our competitors in the industry. Responsibilities: * Address and manage customer needs and concerns, notify management and ownership as needed * Answering calls, providing customer service and documenting messages * Preparing and maintaining job documentation to brand standards * Management of compliance documentation, business resume and national account programs * Weekly collection of accounts receivable and reporting to management * Maintaining inventory of office supplies, cleaning products and all office related materials * IT support, facilitating weekly computer backups, software upgrades and organization * Supporting marketing efforts and continuing to grow personally and professionally in the business Qualifications: * Ability to communicate clearly and effectively with a genuine interest in people. Representing the brand with honesty, integrity, and professionalism * Aptitude with handling customers, showing patience, empathy, and clarity of 'message' * Skilled with organization, record keeping and close attention to detail * Respect for safety and brand identity guidelines. Ability to present yourself professionally * Talent in identifying and maximizing opportunities to build relationships with teammates, clients, and customers to create win-win situations and support the business.

The Branch Administrative Assistant supports our Real Estate Sales Professionals in the administrative function of their duties to effectively service clients and customers. Additionally, this position provides comprehensive administrative support for the Branch Director and the management team. The successful candidate will be detail oriented with strong customer service skills and well adept to work in a fast-paced, teamwork environment. Primary Functions: Maintain listing inventory by entering new listings and revisions, upload media onto listings, and order home warranties where applicable Setup and maintain listing and sales files in compliance with Company standards and current DOS regulations Provide sales support to Sales Professionals and management and act as a liaison with the accounting department Maintain files and supply of standard printed forms for Sales Professionals, while assisting Sales Professionals in transaction correspondence Sort and distribute mail and post for outgoing mail Answer phones and assist in Sales Professional communications Other clerical and administrative duties as needed Requirements Skills & Abilities: Proficiency with current office technology (Microsoft Office, Google Workspace, etc.) Ability and eagerness to work in a cooperative and collegial manner, within a teamwork environment Ability to multitask and prioritize workflow Excellent oral and written communication skills Education & Experience: Experience in an office setting and administrative role required, Real Estate experience preferred High school diploma or equivalent required Valid Driver's License required Physical Requirements: Prolonged periods sitting at a desk and working on a computer Ability to lift, push, and pull up to 15 lbs Salary Description $18-$19

The Executive Associate Program is designed for 2nd year MBA students who seek to accelerate their career within M&T Bank. Program hires will undergo an immersive leadership experience designed to develop leadership competencies and strategic capabilities. Throughout the first year, the incoming cohort will be introduced to Program alumni, bank wide leadership, and collaborate with peers to drive change to support the vision and goals of the Bank. Department Overview: Banking Services is the primary back-office operation for the Bank, supporting multiple lines of business. The division strives to deliver superior services and support to our valued business partners, bank customers, and fellow employees. This Executive Associate position falls within our Modernization team, who's mission is to spearhead strategic initiatives to increase automation and AI technologies within the greater division. As an Executive Associate within this Modernization team you will help spearhead our Automation and AI strategy. Providing assistance leading significant process improvement projects and initiatives for individual lines of business, uses tools from Six Sigma, LEAN, Project Management and Change Management to consult with the business and executive management to develop strategic recommendations and improve Bank-wide and cross business processes at an enterprise level. Primary Responsibilities: · Lead efforts to define scope/approach for department initiatives. Direct and monitor resources. May be responsible on an individual basis for directing complex, critical, and highly visible projects for Banking Services. · Direct development of continuous improvement initiatives, generally of less complexity, consult with, and influence internal contacts, creating value and buy-in as the lead process improvement transformation partner. · Lead process improvement initiatives through the use of measurements, analysis and discussion of process alternatives to arrive at viable solutions and best practices. · Prepare recommendations for presentation to senior management for the prioritization and execution of process re-engineering efforts. · Develop project plans and/or execution framework for assigned activities. · Identify and document opportunities for automation (e.g. robotics); develop business case. · Communicate project status, issues, and risks to project sponsor on a regular basis. · Consider stakeholder perspectives, address objections, help develop solutions, and drive action. Interact with senior management (internal/external) to obtain pertinent information · Ensure sustainable measurement systems for key deliverables are in place for each project. · Develop business case and project benefits and monitor actual results against projected benefits. · Understand and adhere to the Company's risk and regulatory standards, policies, and controls in accordance with the Company's Risk Appetite. Identify risk-related issues needing escalation to management. · Promote an environment that supports belonging and reflects the M&T Bank brand. · Maintain M&T internal control standards, including timely implementation of internal and external audit points together with any issues raised by external regulators as applicable. · Complete other related duties as assigned. Scope of Responsibilities: Perform project/management related assignments in field of expertise within the Executive Associate Program. Supervisory/ Managerial Responsibilities: None Education and Experience Required: Completed MBA from an accredited business school. Minimum two years professional, full time work experience. Demonstrated leadership potential, as evidenced through previous work experience, extracurricular activities, or community involvement Excellent communication and interpersonal skills, with the ability to collaborate effectively with individuals at all levels of the organization Strong analytical and problem-solving skills, with the ability to think strategically and critically analyze complex business challenges Strong project management skills and the ability to handle multiple priorities and deadlines Work visa sponsorship not offered for this role IDEAL QUALIFICATIONS: Prior project management experience, consulting experience Understanding of AI and Automation Strategies Familiarity with strategic frameworks and software implementations M&T Bank is committed to fair, competitive, and market-informed pay for our employees. The pay range for this position is $100,000 - $171,000. The successful candidate's particular combination of knowledge, skills, and experience will inform their specific compensation. The range listed above encompasses all geographic locations. The pay rate specific to your location will fall within this range and is available from your recruiter.LocationBuffalo, New York, United States of America

Administrative Assistant Because we are expanding rapidly through acquisitions and internal growth, we have an excellent opportunity available for an Administrative Assistant at our Buffalo branch located in West Seneca, NY. The hourly rate for this position is $22.00-$23.00, depending on experience. We are hiring immediately! Founded in 1935, Roto-Rooter is North America's largest plumbing, drain cleaning, and water cleanup services provider. Roto-Rooter operates businesses in over 100 company-owned branches, independent contractor territories, and approximately 400 independent franchise operations, serving approximately 90% of the U.S. population and parts of Canada. If job security, top pay, excellent benefits, and career advancement representing a well-known national brand are what you're looking for, Roto-Rooter is the company for you. We take a lot of pride in being a great place to work, providing excellent pay and top benefits. Responsibilities The primary role of the Branch Administrative Assistant is to ensure smooth and accurate completion of office operations and act as administrative support to the management team. Communicates benefit information to employees. Interfaces with appropriate Home Office personnel to answer general employee questions. Collects and files signed time records for hourly and commissioned employees. May compute payroll for office staff and forwards it to home office payroll representative. Works with payroll representative to resolve any payroll discrepancies. Handles customer's confidential payment information. Balances services technicians turn-in paperwork against computer reports and completes reconciliation reports of technician credit cards according to company policy. May call all current A/R accounts to confirm receipt of the correct invoice. Also may call all delinquent accounts to collect past due balances. Prepares correspondence and inter-office memos as needed for communication between customers, management, office staff, and technicians. Orders and maintains office supplies for the branch. Requirements Demonstrated prior experience in accounts receivable accounting is highly preferred for this role. Proven ability to thrive in a fast-paced environment. A suitable candidate must work well within a team, be able to multitask and prioritize multiple assignments and deadlines, and have excellent organizational skills. A working knowledge of various common software programs such as Microsoft Office (Word, Excel). AS400 knowledge is preferred. Self-starter who is organized, thorough with attention to detail & follow-up skills. Highly motivated, detail oriented, able to work independently Benefits At Roto-Rooter we believe our greatest investment is in our employees. We prioritize the health and well-being of our team and their families. That's why we offer an extensive employee benefit package including: Medical insurance with a Prescription Drug Card Accident and Critical Illness Insurance Dental Insurance Vision Insurance Paid Vacation Paid Training Life Insurance Matching 401K Retirement Savings Plan Tuition Reimbursement Profit Sharing Roto-Rooter offers excellent career paths for military veterans and personnel transitioning to civilian professions. Throughout our 86 years in business, we've found that military training and structure are a great fit at our company. EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, religion, color, sex, gender, age, national origin, veteran status, military status, disability, gender identity, sexual orientation, genetic information, or any other characteristic protected by law. Advertising Tags IND33 #LI-ONSITE

If you believe healthcare is a right, that everyone deserves high quality care so they can enjoy their highest level of health and wellbeing, and you value each person's individual story - consider joining us at Neighborhood! As an Administrative Assistant you'll play an important role in the success of the organization by using your attention to detail, resiliency, communication and collaboration skills. About the Role: You'll apply your kindness and customer service skills as you interact with staff and visitors, as you are the first ambassador they will interact with in the administrative office. Responsibilities include: Performs administrative duties for the executive office and site Carries out customer service to staff and visitors Maintains inventory and coordinates supply purchasing Performs notary duties You will be based at our Northwest location, 155 Lawn Ave, Buffalo NY 14207 but may occasionally be asked to stop at another location. What it's Like to Work at Neighborhood: The top three words employees say describe the work environment are: teamwork, supportive, kind. These are from an anonymous survey of Neighborhood employees for the Buffalo Business First Best Places to Work competition. Neighborhood has earned “finalist” distinction in the competition the last four years. We are a group of flexible and kind individuals who are open to each other's ideas, and see opportunities to innovate and find solutions when challenges arise. Teamwork; you are open to others' unique perspectives, and will collaborate to meet shared goals Able to read, write and speak the English language. A second language of Spanish preferred What We Offer: Compensation: Starting rate $19.75 per hour. Benefits: You'll have options for medical, dental, life, and supplemental insurance. We also offer a 403b match, health savings accounts with employer contribution, wellbeing programs, continuing education opportunities, generous paid time off, holidays. About Neighborhood: Neighborhood Health Center is the largest and longest serving Federally Qualified Health Center in Western New York, and is the highest ranked health center for quality in the region. We provide primary and integrated healthcare services all under one roof, regardless of a person's ability to pay. Services include internal/family medicine, pediatrics, OB-GYN, dentistry, podiatry, psychiatry, vision care, nutrition and behavioral health counseling, and pharmacy services. We're working toward a Western New York where all enjoy their highest level of health and wellbeing. Neighborhood Health Center is an equal opportunity employer.