Executive administrative assistant jobs in College Station, TX

NOTE TO APPLICANTS: An application must be completed in its entirety in a single session. The system does not allow the applicant to save their information and return later to complete the application. Please have all materials on hand before starting the application. WHAT WE CAN DO TOGETHER The Association of Former Students engages and inspires the Aggie Network for Texas A&M University in perpetuating the Aggie Spirit. Through our Annual Fund as well as other revenue streams, we provide scholarships, endowments, emergency student loans, and awards for faculty excellence. Our newest colleague will join our Executive Administration team in advancing our mission through dedicated support that ensures the Senior Vice President and the Vice President & CFO have everything they need to represent The Association with excellence each day. OUR CULTURE AND BENEFITS We work in an inclusive, professional, creative, and collaborative environment that delivers a strong positive social impact to current and former students, alumni, faculty and friends of Texas A&M University. Whether preparing meeting agendas, tracking projects for engagement efforts, or creating financial schedules and presentation slides, you'll have opportunities to expand your career skills. Professional development and continuous growth are fundamentals in our organization. What we do and how we do it is enhanced by using the most current tools relevant to each role. All full-time employees are eligible for generous, 100% Association-funded benefits including healthcare, life insurance equal to annual income, savings plan, long-term disability insurance and exceptional holiday and paid time off schedules. Also, you may enhance your benefits through additional self-paid coverage such as short-term disability, family healthcare, increased life insurance and more, to fit your unique personal and family needs. The Association of Former Students is a designated non-profit employer for the Public Service Loan Forgiveness student loan program. A CAREER WITH IMPACT AND MEANING Your efforts will bring the Aggie Network to life, helping students, alumni, and faculty stay connected in meaningful ways. You will directly support scholarships, emergency student aid, and faculty excellence and help shape the future of Aggies for years to come. ESSENTIAL FUNCTIONS Absolute discretion and confidentiality. Execute administrative tasks in a manner that reflects positively and professionally upon The Association of Former Students organization and its leadership. Coordinate tracking of all engagement efforts for programs including Former Student, Campus and Events with high degree of accuracy and in always current state. Cultivate strong peer relationships across campus, particularly the assistants to the CFO affiliates, as well as those in the offices of the Chancellor, the President, and the Board of Regents of Texas A&M University. Exhibit a high level of accuracy and analytical ability while coordinating projects of a financial nature in support of the VP & CFO. These would include annual budget, fundraising platform, accounting system upgrades, taxable fringe benefits, etc. ROUTINE DUTIES Answer and screen calls, greet guests, schedule appointments, maintain calendars. Read and reply to email, routing to other departments as needed, create original correspondence, prepare expense, advance, mileage, and other reports. Prepare meeting agendas and assist before and after meetings. Manage travel arrangements including itineraries and all necessary collateral. Prepare meeting agendas and ensure offices and meeting rooms are in proper condition to receive guests at any time. Coordinate lunch orders for staff and guests, and prepare gift bags and baskets, as needed. Provide in-office support for special events as needed, including some weekends and after regular work hours. Other duties as assigned. Assist the Engagement Division with administrative tasks, such as: Maintain a weekly dashboard tracking the engagement efforts of the Former Student Program, Campus Programs, and Events teams. Assist all Programs and Events teams with administrative tasks for recurring or special events such as Worldwide Muster Roll Call. Perform administrative duties in support of the Vice President & CFO, such as: Prepare for Quarterly Board of Directors and Board Committee meetings including compiling Meeting Minutes. Gatekeeper for contracts signed by Vice President & CFO, corporate credit card issuance, timely expense reporting from cardholders, invoice and expense coding and accuracy in keeping with Finance Policy. Receive inquiries and correspondence relating to maintenance of state fundraising compliance portal. Coordinate projects working with other departments and staff to track financial information, such tax-deduction and giving acknowledgements, personal use of company vehicles, ticket and entertainment packages, family travel, rental car agencies, and records for The Association's vehicle fleet. Requirements EDUCATION Required: High School graduate or equivalent. Preferred: Bachelor's degree from Texas A&M University. EXPERIENCE Required: Two years as either an Executive Assistant, Accounting Associate, Project Administrator or equivalent. Preferred: More than Three years of experience in an Executive Assistant, Accounting Associate, Project Administrator role, or equivalent. KNOWLEDGE, SKILLS & EXPERIENCE (Minimum Requirements) Highest level of professionalism, detail-orientation, efficiency, discretion, confidentiality, and organizational skills. Exceptional proof reading, project coordination, and time management skills that support a high functioning, multi-tasking work environment supporting senior executives. Exercise discernment in anticipating and taking the initiative to meet executive's needs in advance of being asked. Advanced word processing and data management skills (MS Office Suite: Word, Outlook, Excel), as well as spreadsheet and database skills. Must be analytical and exhibit a high degree of accuracy and confidence with financial data, budgets, and spreadsheets. Cross-generational communication and interpersonal skills that allow for developing strong, long-lasting relationships with current and former students of all generations. Excellent oral and written communication skills as well as gracious and warm conversational skills and detailed knowledge and use of appropriate social and business etiquette. Comfortable interacting with board of directors, leadership, faculty and staff of Texas A&M University, The Association of Former Students, and the Texas A&M System. PHYSICAL CAPACITY REQUIREMENTS Ability to sit or stand for long periods on occasion and lift and carry up to 10 pounds. Ability to work at a desk with frequent use of keyboard and monitor. We are committed to providing reasonable accommodations to applicants with disabilities; if needed, please reach out to our Human Resources department to discuss your needs. SUPERVISION Received: The Senior Vice President and also the Vice President & Chief Financial Officer. Given: None. EMPLOYEES OF THE ASSOCIATION OF FORMER STUDENTS Participate in various Association-wide activities such as engagement and fundraising goals, internal event teams, task committees, attending gameday receptions, Distinguished Alumni Gala and other external events as required. Serve as an ambassador by meeting our Team Expectations, fostering relationships with students and other constituents of Texas A&M University. Exemplify Our Core Values.

Job Title Executive Assistant II Agency Texas A&M Agrilife Research Department Vice Chancellor of Agriculture - Management Proposed Minimum Salary Commensurate Job Type Staff Job Description About Texas A&M AgriLife As the nation's largest and most comprehensive agriculture program, Texas A&M AgriLife brings together a college and four state agencies focused on agriculture and life sciences within The Texas A&M University System. With over 5,000 employees and a presence in every county across the state, Texas A&M AgriLife is uniquely positioned to improve lives, environments and the Texas economy through education, research, extension and service. What We Need Are you energized by supporting leaders and excel in a collaborative environment where your organizational skills truly matter? If you have exceptional attention to detail and a passion for ensuring accuracy in every task, your reliability and thoroughness will be crucial to our success. We seek someone who thrives on managing complex schedules, navigating shifting priorities, and tackling new challenges with a positive, solutions-oriented attitude. Your commitment, professionalism, and adaptability will make you an essential partner in advancing the mission of Texas A&M AgriLife and supporting our executive team's strategic goals. Position Information The Executive Assistant II provides high-level administrative support to the Executive Associate Vice Chancellor and COO and the Assistant Vice Chancellor for Educational Development and Engagement, ensuring the efficient management of calendars, schedules, meetings, engagements, and appointments. This role is also responsible for project coordination, including tracking progress and deliverables, and ensuring deadlines are met. The Executive Assistant II acts as a liaison between executives, internal teams, and external stakeholders, always maintaining confidentiality and professionalism. Responsibilities: Calendar & Schedule Coordination: * Manage complex executive calendars, including scheduling meetings, engagements, and appointments. * Coordinate logistics for internal and external meetings, including room bookings, virtual meeting links, attendee communications, parking, and catering. * Proactively resolve scheduling conflicts and prioritize competing demands. Project Coordination: * Track project milestones, deliverables, and deadlines using project management tools or spreadsheets. * Follow up with project stakeholders to ensure timely completion of tasks. * Prepare status reports and assist in project documentation. Administrative Support: * Prepare and edit correspondence, reports, and other documents. * Handle confidential information with discretion. * Coordinate travel arrangements and expense reports as needed. Relationship Management: * Serve as a point of contact for internal and external stakeholders. * Foster positive and professional relationships on behalf of the executives. * Other duties as assigned. Required Qualifications: * Bachelor's degree or equivalent combination of education and experience. * Four years of experience supporting senior executives in a fast-paced environment. * Knowledge of word processing, spreadsheet, and presentation applications. * Ability to multitask and work cooperatively with others. * Interpersonal and communication skills. Planning and organizational skills. Preferred Qualifications: * Six years of experience supporting senior executives in a fast-paced environment. * Advanced skills in Microsoft Outlook, especially calendar, Teams, Word, Excel, and PowerPoint. Familiarity with project management software is a plus. * Exceptional ability to manage multiple priorities, schedules, and deadlines with attention to detail. * Excellent verbal and written communication skills; ability to interact effectively with all levels of the organization. * Proactive and resourceful approach to resolving scheduling conflicts and project challenges. * Demonstrated ability to handle sensitive and confidential information with integrity. * Strong relationship-building skills; professionalism in all interactions. * Ability to work independently, prioritize tasks, take initiative, and manage time efficiently. * Experience in project coordination or project management. * Knowledge of executive office operations and protocols. * Ability to adapt quickly to changing priorities. * Strong judgment and decision-making abilities are important. What You Need to Know Salary: Compensation for this position is commensurate based on the selected candidate's qualifications. Other Requirements: This position typically operates in a traditional office setting. The role may require early morning, evening, or occasional weekend support depending on executive needs and project deadlines. Applicant Instructions: A cover letter and resumé are requested. You may upload these documents to the application under CV/Resume. Failure to provide the requested documents could result in an invalid submission and a rejected application. Why Work at Texas A&M AgriLife? When you choose to work for Texas A&M AgriLife, you become part of an organization that is an established leader in agriculture and life sciences with a wide range of capabilities to meet the needs of our statewide, national, and international constituents. In addition, Texas A&M AgriLife offers a comprehensive benefit package including the following: * Health, dental, vision, life and long-term disability insurance with Texas A&M AgriLife contributing to employee health and basic life premiums * 12-15 days of annual paid holidays * Up to eight hours of paid sick leave and at least eight hours of paid vacation each month * Automatic enrollment in the Teacher Retirement System of Texas * Employee Wellness Initiative for Texas A&M AgriLife All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

Job Title Executive Assistant II Agency Texas A&M Agrilife Research Department Vice Chancellor of Agriculture - Management Proposed Minimum Salary Commensurate Job Type Staff Job Description About Texas A&M AgriLife As the nation's largest and most comprehensive agriculture program, Texas A&M AgriLife brings together a college and four state agencies focused on agriculture and life sciences within The Texas A&M University System. With over 5,000 employees and a presence in every county across the state, Texas A&M AgriLife is uniquely positioned to improve lives, environments and the Texas economy through education, research, extension and service. What We Need Are you energized by supporting leaders and excel in a collaborative environment where your organizational skills truly matter? If you have exceptional attention to detail and a passion for ensuring accuracy in every task, your reliability and thoroughness will be crucial to our success. We seek someone who thrives on managing complex schedules, navigating shifting priorities, and tackling new challenges with a positive, solutions-oriented attitude. Your commitment, professionalism, and adaptability will make you an essential partner in advancing the mission of Texas A&M AgriLife and supporting our executive team's strategic goals. Position Information The Executive Assistant II provides high-level administrative support to the Executive Associate Vice Chancellor and COO and the Assistant Vice Chancellor for Educational Development and Engagement, ensuring the efficient management of calendars, schedules, meetings, engagements, and appointments. This role is also responsible for project coordination, including tracking progress and deliverables, and ensuring deadlines are met. The Executive Assistant II acts as a liaison between executives, internal teams, and external stakeholders, always maintaining confidentiality and professionalism. Responsibilities: Calendar & Schedule Coordination: * Manage complex executive calendars, including scheduling meetings, engagements, and appointments. * Coordinate logistics for internal and external meetings, including room bookings, virtual meeting links, attendee communications, parking, and catering. * Proactively resolve scheduling conflicts and prioritize competing demands. Project Coordination: * Track project milestones, deliverables, and deadlines using project management tools or spreadsheets. * Follow up with project stakeholders to ensure timely completion of tasks. * Prepare status reports and assist in project documentation. Administrative Support: * Prepare and edit correspondence, reports, and other documents. * Handle confidential information with discretion. * Coordinate travel arrangements and expense reports as needed. Relationship Management: * Serve as a point of contact for internal and external stakeholders. * Foster positive and professional relationships on behalf of the executives. * Other duties as assigned. Required Qualifications: * Bachelor's degree or equivalent combination of education and experience. * Four years of experience supporting senior executives in a fast-paced environment. * Knowledge of word processing, spreadsheet, and presentation applications. * Ability to multitask and work cooperatively with others. * Interpersonal and communication skills. Planning and organizational skills. Preferred Qualifications: * Six years of experience supporting senior executives in a fast-paced environment. * Advanced skills in Microsoft Outlook, especially calendar, Teams, Word, Excel, and PowerPoint. Familiarity with project management software is a plus. * Exceptional ability to manage multiple priorities, schedules, and deadlines with attention to detail. * Excellent verbal and written communication skills; ability to interact effectively with all levels of the organization. * Proactive and resourceful approach to resolving scheduling conflicts and project challenges. * Demonstrated ability to handle sensitive and confidential information with integrity. * Strong relationship-building skills; professionalism in all interactions. * Ability to work independently, prioritize tasks, take initiative, and manage time efficiently. * Experience in project coordination or project management. * Knowledge of executive office operations and protocols. * Ability to adapt quickly to changing priorities. * Strong judgment and decision-making abilities are important. What You Need to Know Salary: Compensation for this position is commensurate based on the selected candidate's qualifications. Other Requirements: This position typically operates in a traditional office setting. The role may require early morning, evening, or occasional weekend support depending on executive needs and project deadlines. Applicant Instructions: A cover letter and resumé are requested. You may upload these documents to the application under CV/Resume. Failure to provide the requested documents could result in an invalid submission and a rejected application. Why Work at Texas A&M AgriLife? When you choose to work for Texas A&M AgriLife, you become part of an organization that is an established leader in agriculture and life sciences with a wide range of capabilities to meet the needs of our statewide, national, and international constituents. In addition, Texas A&M AgriLife offers a comprehensive benefit package including the following: * Health, dental, vision, life and long-term disability insurance with Texas A&M AgriLife contributing to employee health and basic life premiums * 12-15 days of annual paid holidays * Up to eight hours of paid sick leave and at least eight hours of paid vacation each month * Automatic enrollment in the Teacher Retirement System of Texas * Employee Wellness Initiative for Texas A&M AgriLife All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

Executive Assistant / Office Manager Bryan, Texas Description & Interest We are looking for a Executive Assistant/Office Manager to join our team! You will be responsible for creating and maintaining a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety. Responsibilities * Oversee and execute a broad range of administrative tasks. * Resolve unexpected business issues. * Manage office assistant, runner, and housekeeping staff. * Work with Maintenance to maintain the office condition and grounds. * Assists sales team by producing licensing agreements and quotes, shipping software to clients, and maintaining software records. * Schedule, coordinate, and maintain multiple calendars. Required Skills / Abilities * Prior demonstrated professional experience as an Office Manager, Front Office Manager or Administrative Assistant. * Ability to work with and preserve confidential information. * Excellent verbal and written communication skills. * Excellent interpersonal and customer service skills. * Excellent organizational skills and attention to detail. * Strong supervisory and leadership skills. * Proficient with Microsoft Office Suite or related software. * Friendly and professional demeanor.

Job DescriptionSalary: Type: Full-Time Travel Requirement: Occasional travel expected (domestic) We are seeking a dynamic, highly organized Executive Assistant to provide dedicated support to a Founder/Executive who oversees multiple ventures in the engineering, construction, technology, and government sectors. This is a unique opportunity to contribute meaningfully across several early-stage startups and established companies, ensuring seamless operations and assisting with both professional and occasional personal tasks. Key Responsibilities Executive Support: Manage and maintain complex calendar appointments, meeting coordination, and travel arrangements. Serve as a primary point of contact for internal and external communications on behalf of the Founder. Draft and prepare reports, memos, presentations, and correspondence. Attend key meetings, document minutes and action items, and ensure timely follow-ups. Conduct research and prepare executive-level briefs on industry trends, competitors, and operational strategies. Support contract and document management in coordination with vendors, clients, and legal advisors. Operational & Administrative Duties: Manage office and business logistics across multiple entities. Monitor and maintain digital tools including email systems, websites, etc. Ensure compliance with company and industry policies and standards. Interface with cross-functional teams and vendors, including legal, HR, and technology service providers. Relationship & Stakeholder Management Act as a key liaison between the Founder and internal staff, investors, clients, vendors, and partners across all businesses. Serve as a gatekeeperstrategically prioritize access to the Founder while preserving goodwill and professionalism. Build and maintain strong, positive relationships with executives, including navigating high-pressure personalities with diplomacy and discretion. Support relationship development and follow-up communications with business and community leaders. Represent the Founder in meetings when needed and ensure appropriate documentation of action items. Collaborate with other administrative and operational staff to ensure seamless support across entities. Personal/Lifestyle Support (up to 10%): Assist with personal errands, scheduling, and travel for the Founder. Support personal or event logistics as needed. Qualifications Minimum of 3 years of experience as an Executive or Administrative Assistant, ideally supporting C-level leadership. Proven ability to multitask, prioritize, and handle confidential information with discretion. Exceptional communication and interpersonal skills. Proficiency with Microsoft Office Suite and familiarity with QuickBooks or other bookkeeping tools. Experience working in dynamic, high-growth, or startup environments is a plus. Must be based in or willing to relocate to College Station, Texas. Comfortable with occasional travel and working flexible hours to accommodate executive schedules. Key Attributes Proactive: Able to anticipate needs and act without requiring extensive direction. Organized: Skilled at creating order, refining processes, and handling multiple workflows simultaneously. People-Oriented: Builds rapport easily and effectively navigates relationships across all levels of an organization. Politically Astute: Understands how to navigate interpersonal and organizational dynamics to protect time and preserve relationships. Adaptable: Comfortable switching contexts between companies and projects, and shifting priorities quickly.

Purpose: The Administrative Assistant provides high-level administrative support to the Vice President of Sales & Marketing and the CFO. This role ensures smooth day-to-day operations by managing schedules, coordinating communications, preparing reports, and handling sensitive information with discretion. The Administrative Assistant serves as a trusted partner to these executives, enabling them to focus on strategic initiatives that drive company growth and operational excellence. Tasks/Responsibilities: Manage and maintain calendars for the VP of Sales & Marketing and CFO, including scheduling meetings, coordinating travel arrangements, and organizing events. Serve as the primary point of contact between executives and internal/external stakeholders, handling communications with professionalism and confidentiality. Prepare, edit, and distribute correspondence, reports, presentations, and other executive-level documents. Coordinate and track special projects, ensuring timely completion and alignment with company priorities. Attend meetings as requested, record meeting minutes, and distribute follow-up action items. Assist in preparing board packets, executive summaries, and other materials for ownership and senior leadership. Maintain organized filing systems, both digital and physical, for confidential company records. Screen phone calls, emails, and inquiries, and prioritize issues requiring executive attention. Monitor deadlines and ensure executives are prepared for meetings and deliverables. Perform additional administrative duties and special assignments as directed by the VP of Sales & Marketing and CFO. Updating and maintaining Cascade Strategy platform. Integrating departmental metrics into Cascade Strategy platform. Skills/Qualifications: 4+ years of administrative assistant or executive assistant experience, preferably supporting senior leadership. Exceptional organizational skills and ability to manage multiple priorities under tight deadlines. Excellent written and verbal communication skills. High level of professionalism, discretion, and confidentiality. Proficiency in Microsoft Office 365 (Outlook, Excel, Word, PowerPoint, Teams). Proficiency in Adobe Acrobat Pro (editing forms, creating fillable forms) Strong problem-solving skills with initiative to anticipate needs. Bachelor's degree preferred, or equivalent combination of experience and education. Tools Required: Microsoft Office 365 (Word, Excel, Outlook, Teams). LumberPro Computer and Phone

Performs highly complex professional assistance work for the Executive Director. Work involves overseeing high-level administrative operations of the agency; and supervising the work of others. Works under limited supervision with considerable latitude for the use of initiative and independent judgment. II. ESSENTIAL FUNCTIONS A. Provides administrative and technical assistance; evaluates administrative practices and programs and formulates policies; develops, reviews, and communicates administrative policies, procedures, standards, and methods; and advises agency executives on administrative matters. B. Plans and prepares correspondence, reports, studies, forms, and other documents; prepares, interprets, and disseminates information related to agency programs, policies, and operations; plans and prepares manuals and publications; and assists in budget preparation. C. Coordinates work with agency departments and divisions and with other agencies and organizations; and establishes and maintains liaison with agency staff, other agencies, organizations, legislators, and the public. D. Develops administrative procedures, standards, and methods; plans, organizes, and schedules meetings and conferences; prepares agendas and related documentation; and establishes and coordinates filing and record keeping systems. E. Supervises the work of others. * Performs a variety of marginal duties not listed, to be determined and assigned as needed. III. MINIMUM QUALIFICATIONS A. Education, Experience, and Training 1. Bachelor's degree from a college or university recognized by an organization accredited by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE). Major course work in Business Administration, Criminal Justice, or a related field preferred. Each additional year of experience as described below in excess of the required five years may be substituted for thirty semester hours from an accredited college or university on a year-for-year basis. 2. Five years full-time, wage-earning secretarial, administrative support, or technical program support experience. 3. Two years full-time, wage-earning computer operations experience. 4. Experience in the supervision of employees preferred. 5. Legislative or criminal justice experience preferred. 6. Experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred. B. Knowledge and Skills 1. Knowledge of office practices and procedures. 2. Knowledge of local, state, and federal laws and regulations relevant to criminal justice and corrections. 3. Knowledge of agency and departmental organization structure, policies, procedures, rules, and regulations preferred. 4. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. 5. Skill to communicate ideas and instructions clearly and concisely. 6. Skill to interpret and apply rules, regulations, policies, and procedures. 7. Skill in administrative problem-solving techniques. 8. Skill to review technical data and prepare technical reports. 9. Skill in public address. 10. Skill in the use of computers and related equipment in a stand-alone or local area network environment. 11. Skill to plan and coordinate meetings. 12. Skill to train and supervise the work of others. 13. Skill to type 45 words per minute (with no more than 10 errors) preferred. IV. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.

At Carriage Services, we are united by our purpose of creating premier experiences through innovation, empowered partnership, and elevated service. As a member of our team, you'll join a dynamic community dedicated to setting new standards in the Funeral and Cemetery profession. Join us on this exciting journey as we continue to shape the future of our industry. Carriage Services is an equal opportunity employer. We are seeking an organized and self-motivated Administrative Assistant who will be handling clerical duties, coordinating calendars, and organizing meetings. To be successful in this position you should be detail-oriented, professional and have excellent written and verbal communication skills. Compensation: $19 per hour Job Type: Full-Time M-F from 8:45am to 5pm Location: Hillier Funeral Home located in College Station, Tx. Qualifications * High School Diploma or equivalent. * 2+ years of administrative or accounting experience. * High degree of overall computer proficiency. * High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) & Google Docs. * Proficiency with multi-line phone systems and general office equipment; and * Working knowledge of basic accounting principles Job Duties * Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business. * Greets and escorts all visitors and their guests. * Performs all accounting (AP/AR), inventory, and account reconciliation for the business. * Schedules appointments for the business. * Composes and types of correspondence as needed. * Compiles and reports on statistical data as required by the business or Managing Partner. * Inputs data into CFSS system accurately, completely, and timely. * Assists client families with processing necessary paperwork and scheduling appointments. * Receives and records payments from client families. * Updates and maintains files and related systems for the business. * Serves as business timekeeper and maintains local employee files. * Coordinates and maintains office supplies and equipment. * Serves as a backup in other administrative functions as needs dictate; and * Other duties as assigned. Main Job Duties Included but not limited to: * Opening and closing the building on a daily basis * Answering phone calls and taking messages * Taking first calls * Help process and file Death Certificates * Run payments * Help with placing obituaries on our website and into newspapers * File and audit our files * Design and print our print work for families * Stage the funeral home for services

Job Description We are hiring immediately for full time ADMINISTRATIVE ASSISTANT positions. Note: online applications accepted only. Schedule: Full time schedule. Hours and days may vary. Schedule is based on events. More details upon interview. Requirement: Previous administrative experience is preferred. Pay Range: $17.00 per hour to $19.00 per hour. We Make Applying Easy! Want to apply to this job via text messaging? Text JOB to 75000 and search requisition ID number 1486295. The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: *************************** Skg Application Deadline: applications are accepted ongoing until all openings are filled for this position. If an applicant is declined due to the position being filled, they may still be considered for future opportunities and are always welcome to reapply. Join our campus team where you are valued and empowered to make a difference. Enjoy competitive wages, benefits, and perks like Instapay through the One @Work app. Our careers are filled with purpose and encourage learning, growth, and meaningful impact. Apply today! Job Summary Summary: Responsible for clerical functions and administrative support of food service programs. Essential Duties and Responsibilities: Answer telephones and direct inquiries in a professional and client centric manner. Maintain confidential personnel files. Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices. Assist with staffing, including finding staff when employees call out on short notice. Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor. Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable. Enter weekly cash sales and meal counts using computer. Perform daily bank deposit reconciliation. Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing. Perform monthly vendor statement reconciliation. Prepare monthly state claim form for reimbursement. Assist in preparation of end of month financial reports. Attend in-service and/or safety meetings as required. Maintain clean and safe work environment; ability to perform job safely. Performs other duties as assigned. The Benefits We are always looking for ways to invest in our people both inside and outside of work to help them achieve their full potential. Both full-time and part-time associates are eligible for the following benefits: Opportunities for Training and Development Retirement Plan Associate Shopping Program Health and Wellness Programs Discount Marketplace Identity Theft Protection Pet Insurance Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program In addition, full-time positions also offer the following benefits to associates: Medical Dental Vision Life Insurance/AD Disability Insurance Commuter Benefits Employee Assistance Program Flexible Spending Accounts (FSAs) Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Maryland, Washington State, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information. ********************************************************************************************** Because this position requires you to perform services in an educational facility, there may be periods when the Company does not require you to perform work (such as winter and summer breaks when food service needs decline or cease). Any such periods during which you do not perform work on the Company's behalf may be unpaid and deemed a temporary layoff. However, depending on business needs, you may be required to work year-round, potentially at a different location during break periods. Business needs may vary from year to year. Our Commitment to Diversity and Inclusion Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. Applications are accepted on an ongoing basis. Chartwells Higher Ed maintains a drug-free workplace.

The Administrative Assistant will play a key role in supporting daily operations across HR, Safety, and DOT consulting services. This individual will provide administrative support to consultants, assist in preparing written manuals and client documentation, and contribute to marketing initiatives. The ideal candidate is organized, proactive, professional, and able to manage multiple tasks in a fast-paced environment. Key Responsibilities: Administrative Support Provide general administrative support including scheduling, answering phones, managing emails, and filing. Prepare, format, and proofread documents, reports, and manuals related to HR, Safety, and DOT compliance. Maintain accurate and organized records and client files. Assist consultants and the leadership teams with project coordination, client follow-ups, and meeting preparation. Manuals & Documentation Support the development, editing, and organization of safety manuals, employee handbooks, and policy documents. Ensure documents are accurate, consistent, and client-ready. Assist with translations and bilingual formatting, when applicable. Marketing Assistance Assist with the creation and posting of content for newsletters, social media, and marketing materials. Maintain and update the company website and social media accounts with new content and announcements. Help coordinate promotional campaigns, events, and client communications. Additional Duties Assist with onboarding new clients, gathering necessary information and documentation. Provide bilingual support (English/Spanish preferred) for client communications and documentation. Perform other office duties and special projects as assigned. Qualifications: High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration, Communications, or related field preferred. 2+ years of administrative or office experience (consulting, HR, safety, or DOT industry experience a plus). Strong organizational skills with attention to detail and accuracy. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Comfortable using social media and marketing platforms. Ability to manage multiple priorities and meet deadlines. Bilingual (English/Spanish) strongly preferred. What We Offer: Competitive salary based on experience. Opportunities for professional development and growth. Supportive and collaborative team environment. The chance to contribute to meaningful work that impacts client safety and compliance.

The Scheduling & Administrative Support role for Gessner Engineering's Construction Materials Engineering and Testing (CoMET) team is responsible for coordinating daily technician schedules, maintaining accurate documentation, and providing general administrative support. This position ensures smooth communication between clients, technicians, and project managers, enabling efficient operations and high-quality service delivery. Duties & Responsibilities / Essential Functions Coordinate and maintain daily schedules for field and laboratory technicians. Receive incoming calls and emails from clients, project managers, and internal teams; respond promptly or route appropriately. Schedule field testing, inspections, and dispatch technicians based on availability, certifications, and project requirements. Maintain accurate digital records including scheduling logs, work requests, reports, and project documentation. Organize and maintain electronic and physical filing systems. Provide general office support such as data entry, scanning, document preparation, and supply management. Communicate job details, site requirements, and schedule changes to technicians clearly and in real time. Collaborate closely with Materials leadership to forecast staffing needs and adjust schedules as needed. Support billing workflows by ensuring necessary documentation and reports are complete and stored accurately. Maintain a professional and positive attitude when interacting with clients and internal teams. Qualifications Education High school diploma or equivalent required. Experience/Skills Previous experience in scheduling, dispatching, or administrative support preferred. Strong verbal and written communication skills. Highly organized and detail-oriented with the ability to prioritize and adjust quickly. Excellent customer service and interpersonal skills. Proficiency with Microsoft Office Suite and the ability to learn scheduling and reporting software. Ability to work in a fast-paced environment and handle multiple tasks simultaneously. Collaborative mindset with a willingness to help where needed. Solutions-driven attitude; able to troubleshoot scheduling conflicts and support operations. Gessner Engineering does not sponsor employment visas (e.g., H-1B, OPT, CPT, TN, or similar) for this position. Gessner Engineering is an equal opportunity employer and does not discriminate on the basis of any legally protected status or characteristic. Race/Color/Gender/Sexual Orientation/Gender Identity/Religion/National Origin/Disability/Veteran.

About Us We are one of Houston's largest single-source providers of premier construction, tenant build-outs, HVAC systems, and mechanical services. As a construction engineering firm proficient in industrial design and construction, our services are enhanced by extensive mechanical engineering capabilities, as well as HVAC, commercial plumbing, and process piping expertise. Job Summary The Administrative Staff Assistant will be responsible for assisting the VP of Operations with confidential and time-sensitive material. The ideal candidate will perform routine clerical and administrative functions that will include providing support to office personnel and field employees through a variety of tasks related to organization, file maintenance, and communication. He or she must be reliable, punctual, organized, and have demonstrated the ability to juggle multiple priorities in a busy office setting. Essential Duties & Responsibilities Essential duties and responsibilities include, but are not limited to, performing the following regularly or as a backup: Answer multi-line telephone system Greet visitors or callers and handle their inquiries and/or direct them to the appropriate persons according to their needs Operate office equipment, such as fax machines, copiers, scanners, etc. and arrange for repairs when equipment malfunctions Purchase and maintain materials, supplies, or equipment Create and maintain purchase orders as well as subcontract numbers, including processing change orders as needed Issuance of job numbers Apply for and obtain necessary building permits for projects Coordinate bid requests, including working in Procore, Building Connected, Isqft, etc. Prepare and assist in the distribution of regularly scheduled reports, internally and externally Serve as liaison between field office, main office, project team, and field personnel as needed. Maintain confidentiality of company information. Comply with I.S.O. 9000:2015 operations work instructions, contracts, safety program, and Company established policies and procedures. Escalate critical and/or sensitive issues to the VP of Operations Perform additional assignments as required by the company or as directed by management. Qualifications To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. PREFERRED EDUCATION and/or EXPERIENCE 5 - 10 years' experience preferred High school diploma or GED required Bachelor's Degree or currently pursuing preferred Working knowledge of the construction industry, operations management, and safety practices a plus Working knowledge of federal, state, and city regulations and guidelines Knowledge of COINS is preferred but not required PREFERRED SKILLS and ABILITIES The preferred list below is representative and is only a summary of the typical functions of the offered position and is not an exhaustive or comprehensive list. Construction administration experience is a plus Excellent organizational, communication, customer service and interpersonal skills Strategic, analytical, scheduling, time-management, and multi-tasking skills COMPUTER SKILLS Must demonstrate proficiency in Microsoft Office applications (i.e. Outlook, Word and Excel) Working knowledge of project and financial software a plus. REQUIRED ATTRIBUTES The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully. Must demonstrate integrity, honesty, professionalism, and appropriate concern regarding dissemination of sensitive and confidential information. Must have the ability to make sound decisions and produce accurate and timely results in mind. Must prioritize and organize work in a fast-paced multi-task environment. Must monitor and analyze data and solve problems on a tactical and strategic level. Must build positive working relationships with multiple levels of employees, management, suppliers, and customers. Must demonstrate commitment to company values. Must demonstrate an ability to work well with others #gowgar Equal Opportunity Employer As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Notice to Prospective Employees Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.

Administrative Assistant Job Description Classification: Non-Exempt, Part Time Department: Inert Maintenance & Fabrication Reports to: Branch Manager Company Profile: USA DeBusk is a best-in-class mechanical and industrial cleaning services provider specializing in servicing the downstream energy market. We offer the full suite of maintenance and turnaround services including hydro blasting, hydro cutting, hydro excavation, chemical cleaning, PEPTM polymer extraction service, vacuum services, tank cleaning, degassing/vapor control, FCC catalyst handling and transportation, and specialty turnaround services. Founded in 2012, USA DeBusk currently has field offices in 24 cities and continues to provide services internationally. Summary/Objective: The Administrative Assistant will perform a wide range of administrative and office support activities for the company and/or managers and supervisors to facilitate the efficient operation of the organization. The Administrative Assistant will have effective communication and computer skills and can follow or provide verbal and written instructions with sufficient grammar and spelling skills to avoid mistakes or misinterpretations. Responsibilities: Answer, screen and transfer inbound phone calls with the highest level of professionalism. Composes, types and edits correspondence, reports, memoranda, and other material. Adheres to all safety policies and procedures in performing job duties and responsibilities while supporting a culture of high quality and great customer service. Maintain office procedures, electronic and hard copy filing system(s). May assist in maintaining/updating service schedule/calendar. May assist with Creating purchase orders as needed. Update and maintain office records/spreadsheets as needed. Create bank deposits when needed (daily, weekly). May assist with overflow of AR/AP duties. May assist with issuance of POs to vendors. May assist with office events set-up and recovery. Provide administrative support to and other Managerial staff. Receive and process incoming packages and mail in a timely manner. Perform other duties and assigned and all essential job duties. Qualifications: High School Diploma or GED, some college preferred. 1-2 years' experience as a clerical or assistant administrator. Proficiency with Microsoft Office, Outlook, Excel, and Word Customer Service: 2 years' experience (Preferred) Excellent written and verbal communication skills. Working knowledge of office equipment Detail oriented, professional attitude, reliable The ability to work in an unsupervised environment. The ability to read and understand documents. Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift to 15 pounds at times. EQUAL EMPLOYMENT OPPORTUNITY: USA DeBusk is an equal opportunity employer, and we thrive on our differences for the benefit of our employees, our customers, and our community. It is our policy to provide equal opportunities in all decisions related to hiring, training, and promoting regardless of race, religion, color, gender, disability, national origin, ancestry, age, military status, sexual orientation, marital status or any legally protected characteristic or class.

ob Title: Kids Klub Site Administrative Assistant Spring 2026 Wage/Hour Status: Nonexempt Reports to: Director of Community Education Pay Grade: TBD- Special Funded Per Annual Budge Allowance Dept./School: Campus assigned Days: 187 Primary Purpose: Provide a safe, quality after-school program that produces developmentally appropriate, recreational and enrichment based experiences for the children enrolled in Kids Klub. Qualifications: Education/Certification: • Must be at least 18 years of age • Must have a high school diploma Special Knowledge/Skills:5 Ability to work well with children Ability to communicate effectively Experience: Some experience working with children Training • All staff members must be First Aid and CPR certified (can be trained by Kids Klub). • All staff members must be CPI certified (Crisis Prevention Intervention; will be trained by Kids Klub.) • All staff members must participate in the Child Abuse and Bullying Awareness training • All staff members are required to attend the applicant orientation and any other designated staff development. • Staff members must attend weekly site meetings and monthly staff meetings. Major Responsibilities and Duties: Be knowledgeable about and adhere to proper procedures and expectations set forth by the Kids Klub handbook and the school district employee handbook Child Accountability Manage records and files Site Administrative Assistants must be committed, caring, and understanding; they must be aware that they are to be positive role models for the children. Portraying a professional and positive attitude Greet and welcome parents/guardians/visitors to the campus Manage public access to facility and students enrolled Take initiative to solve problems Meet assigned deadlines Assist the site supervisors in performing his/her responsibilities as deemed necessary. Utilize computer programs, such as PPT, Word, Excel, the Kids Klub registration system Communication Responsibilities Perform other related duties as assigned within the appropriate skill and experience capabilities expected for this position. Communication Responsibilities Communicate with parent/guardians in a friendly and professional manner about their child. Communicating openly and interacting professionally with school personnel, parents, and Kids Klub personnel Communicate effectively in person, by phone, and email Working Conditions: Mental Demands/Physical Demands/Environmental Factors: Maintain emotional control under stress. Moderate standing, stooping, bending, and lifting. The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. College Station ISD does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities. The district provides equal access to the Boy Scouts and other designated youth groups.

Responsive recruiter Benefits: Dental insurance Health insurance Paid time off Vision insurance Lone Star Cowboy Church is prayerfully seeking a full-time Administrative Assistant to serve alongside our Adult Ministry Pastor and ministry teams. This position is more than an office role-it is a vital part of helping us live out our mission to Reach, Teach, and Disciple . The administrative assistant will provide day-to-day support for ministry operations, ensuring that the pastor and teams are equipped to lead effectively. Key responsibilities include overseeing social media content for the ministry, budget stewardship, and communication with volunteer leaders and participants; managing calendars, calls, and correspondence; preparing documents and maintaining accurate records; supporting Bible studies and events such as Digging Deep. Additional responsibilities include coordinating travel and logistics for study trips and providing administrative support for the Lone Star Institute. The ideal candidate will demonstrate strong organizational and communication skills, proficiency in Google Suite, using spreadsheets and digital tools, and the ability to handle confidential information with care. A minimum of 3 years' administrative experience is required, with ministry experience strongly preferred. A servant's heart, positive attitude, and commitment to teamwork are essential. This is a full-time position (40 hours per week). In addition to supporting the daily operations of the ministry, the administrative assistant will have the opportunity to grow personally and spiritually through ongoing training, staff collaboration, and participation in the life of the church. If you are detail-oriented, tech-savvy, and passionate about using your gifts to support ministry, we invite you to prayerfully consider joining our team at Lone Star Cowboy Church. Together, we can help more people know and follow Jesus. EDUCATION & EXPERIENCE High school diploma or equivalent required. A minimum of 3 years of prior experience in administrative or office support is required. 2+ years of working in church ministry strongly preferred. 2 years of experience reconciling and managing budgets is desired. Proficient with current technology, written and verbal communication, and online tools required. Experience with social media publishing is helpful. Experience working with office equipment and exhibit excellent telephone etiquette skills. Must be accomplished using spreadsheets. Proficient in Google Suite (Sheets, Docs, Slides, Forms, etc.) and other similar software. Compensation: $17.00 per hour Lone Star Cowboy Church is a vibrant, thriving Assembly of God Church found in the heart of Montgomery, Texas. We are a church with a heart for people and missions. Our vision Reach, Teach, and Disciple Our core values 1. People are God's greatest treasure. 2. Honor God, and He will honor you. 3. The church is the only hope for the world. Reasons to be part of our team Be a source of inspiration, encouragement, and faith as part of a team of servants who guide others through seasons, groups, and activities that help them connect with their spirituality. If you are actively involved here at Lone Star, please upload a cover letter with your resume and tell us how you are involved! Together, let's sow the seeds of faith, kindness, and joy.

Job Title: Transportation Administrative Assistant Wage/Hour Status: Nonexempt Reports to: Director of Transportation Pay Grade: TR 3 Dept./School: Transportation Revised: 11/13/2025 Annual Work Days: 226 Funding: Local SALARY / WORK DAYS: Hourly pay range minimum is $20.20; pay based upon experience; will work 7.5 hours daily, normally work 226 days annually Primary Purpose: Under minimal supervision, organize and conduct the routine work activities of the transportation department and provide clerical services to the director of transportation. Qualifications: Education/Certification: * High school diploma or GED * Clear and valid Texas commercial driver's license with Passenger (P) and School Bus (S) endorsements preferred Special Knowledge/Skills: * Proficient keyboarding, data entry, word processing, and file maintenance skills * Knowledge of correct English usage, grammar, spelling, and punctuation * Knowledge of basic bookkeeping principles * Ability to use software to develop spreadsheets, databases, and do word processing * Ability to prioritize workflow to address the multiple needs of the supervisor or department * Ability to multi-task numerous complex administrative activities * Strong organizational, communication, and interpersonal skills * Bilingual preferred Experience: * 3 years secretarial experience, preferably in public education environment * Experience using Skyward software in both financial management and student management (preferred) Major Responsibilities and Duties: Records, Reports, and Correspondence * Prepare correspondence, memorandums, forms, requisitions, and reports for the director and other transportation department staff. * Receive and process work orders. * Compile, maintain, and file all reports, records, and other documents as required including bus incident reports, trip forms, and student records. * Set up and maintain secure convenience files on all department employees in accordance with state, federal, and district requirements. Coordinate file maintenance schedules with the central office. Phones * Answer incoming calls, take messages, and route them to appropriate staff. Handle questions and requests falling within the level of responsibility. Accounting * Perform routine bookkeeping tasks and maintain department budget records in an accurate manner including calculating trip tickets and billing appropriate department or campus for payment. * Order office supplies for the department. Prepare purchase orders and payment authorizations as directed. * Compile and report time records, including leave requests and reports. Prepare payroll data on department employees. Other * Welcome all visitors and handle their requests or refer them to appropriate personnel. Maintain effective rapport with the general public and handle any problems or concerns in a prompt and courteous manner. * Maintain a calendar of department activities and staff schedules and make appointments as required. Make meeting arrangements including arranging and setting up facilities and equipment and preparing materials. * Maintain confidentiality of information. * Follow district safety protocols and emergency procedures. * May be required to monitor a route as needed. * Serve as a substitute driver/monitor as needed. * Any other duties as assigned by the supervisor. General Employee Requirements: * Quality of Work - complete assignments meeting quality standards, to include accuracy, neatness, thoroughness and adherence to standards and safety rules. * Quantity of Work - demonstrate the ability to manage several responsibilities simultaneously, perform work in a productive and timely manner, and meet work schedules. * Work Habits - display a positive, cooperative attitude toward work assignments, working diligently to accomplish tasks assigned. * Communication - communicate in a positive manner with others, to include listening and responding appropriately, expressing ideas orally and in writing in a manner that helps build a positive climate for the organization. * Dependability - adhere to time frames, monitor projects and exercise follow-through, be on time for meetings and appointments, and respond appropriately to instructions and procedures. * Cooperation - work well with co-workers and supervisors as a contributing team member, demonstrate consideration of and maintain rapport with others, and help others willingly. * Initiative - seek and assume greater responsibility, monitor projects independently as required, and follow through appropriately. * Adaptability - adjust well to any change in duties, procedures, supervisors or work environment, accept new ideas and approaches to work, and respond appropriately to constructive criticism and suggestions for work improvement. * Judgment - effectively analyze problems, determine appropriate action for solutions, and use logical thinking to exhibit timely and decisive action. * Attendance - attend work on a consistent basis, taking care to consider the use and number of absences in accordance with policy so that the organization is not negatively impacted. * Punctuality - arrive to work and depart from work according to department and district requirements Supervisory Responsibilities: None. Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Standard office equipment, including computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Frequent repetitive hand motions; frequent keyboarding and use of mouse Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: Work is performed in an office setting; may require occasional irregular and/or prolonged hours Mental Demands: Maintain emotional control under stress; work with frequent interruptions The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Mediclinic Louis Leipoldt | Bellville, Cape Town | South Africa Number of positions: 1 Recruiter name: Nadia Botha Reference number: 64083 Workplace Type: On-site Permanent Please note if you are an internal employee on a fixed term contract please apply using an external candidate profile and not your employee profile MAIN PURPOSE OF JOB To deliver optimal support towards processes and procedures in the nursing unit KEY RESPONSIBILITY AREAS Perform administrative duties Assist with patient administration related functions Control pharmaceutical stock Deliver a reception service REQUIRED EDUCATION ESSENTIAL EDUCATION: Grade 12 (with computer literacy subjects or an additional computer literacy certificate) DESIRED EDUCATION: Reception / Secretarial /Personal Assistant / Administration training REQUIRED EXPERIENCE ESSENTIAL MINIMUM EXPERIENCE: None DESIRED EXPERIENCE: Administrative experience in a healthcare setting REQUIRED JOB SKILLS AND KNOWLEDGE * Recordkeeping * Patient administration system * Compliment and complaints management * Data capturing * Telephone etiquette * Computer literate (Microsoft Office) * Stock control processes All applicants will be considered, with the understanding that preference will be given in accordance with the Employment Equity Plan of Mediclinic Southern Africa, as well as internal applicants/employees that meet the minimum requirements. Please note if you are an internal employee on a fixed term contract please apply using an external candidate profile and not your employee profile Join our Talent Community Become a part of our Talent Community and we will get in touch with you as soon as there is a relevant opening that fits your skills, interests and experience. Sign Up Job Type: Administration Video Token: KDIu6uSOve4 Custom Field 1: v1658405577/JobAdvert04_zntmx4.jpg Job Segment: Pharmaceutical, Secretary, Administrative Assistant, Science, Administrative, Records

ob Title: Kids Klub Site Administrative Assistant Spring 2026 Wage/Hour Status: Nonexempt Reports to: Director of Community Education Pay Grade: TBD- Special Funded Per Annual Budge Allowance Dept./School: Campus assigned Days: 187 Primary Purpose: Provide a safe, quality after-school program that produces developmentally appropriate, recreational and enrichment based experiences for the children enrolled in Kids Klub. Qualifications: Education/Certification: * Must be at least 18 years of age * Must have a high school diploma Special Knowledge/Skills:5 Ability to work well with children Ability to communicate effectively Experience: Some experience working with children Training * All staff members must be First Aid and CPR certified (can be trained by Kids Klub). * All staff members must be CPI certified (Crisis Prevention Intervention; will be trained by Kids Klub.) * All staff members must participate in the Child Abuse and Bullying Awareness training * All staff members are required to attend the applicant orientation and any other designated staff development. * Staff members must attend weekly site meetings and monthly staff meetings. Major Responsibilities and Duties: * Be knowledgeable about and adhere to proper procedures and expectations set forth by the Kids Klub handbook and the school district employee handbook * Child Accountability * Manage records and files * Site Administrative Assistants must be committed, caring, and understanding; they must be aware that they are to be positive role models for the children. * Portraying a professional and positive attitude * Greet and welcome parents/guardians/visitors to the campus * Manage public access to facility and students enrolled * Take initiative to solve problems * Meet assigned deadlines * Assist the site supervisors in performing his/her responsibilities as deemed necessary. * Utilize computer programs, such as PPT, Word, Excel, the Kids Klub registration system Communication Responsibilities * Perform other related duties as assigned within the appropriate skill and experience capabilities expected for this position. Communication Responsibilities * Communicate with parent/guardians in a friendly and professional manner about their child. * Communicating openly and interacting professionally with school personnel, parents, and Kids Klub personnel * Communicate effectively in person, by phone, and email Working Conditions: Mental Demands/Physical Demands/Environmental Factors: Maintain emotional control under stress. Moderate standing, stooping, bending, and lifting. The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. College Station ISD does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities. The district provides equal access to the Boy Scouts and other designated youth groups.

Performs complex administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under general supervision with moderate latitude for the use of initiative and independent judgment. ESSENTIAL FUNCTIONS A. Participates in the planning and execution of private facilities contracts and contract monitoring programs; coordinates work with agency departments; assists in the development of administrative and technical assistance policies and procedures; and reviews and seeks solutions to problems. B. Prepares and disseminates information concerning agency programs and operations; prepares, edits, and distributes correspondence, reports, studies, forms, and other documents; and responds to inquiries regarding rules, regulations, policies, and procedures. C. Compiles and enters data, makes calculations, and prepares administrative and statistical reports; researches, composes, designs, and edits agency forms, manuals, and reports; and maintains filing, record keeping, and records management systems to include automated information systems. D. Assists in the preparation of presentations for administrative and executive meetings; schedules and coordinates appointments, interviews, and conferences; and provides liaison with other agencies and organizations. * Performs a variety of marginal duties not listed, to be determined and assigned as needed. MINIMUM QUALIFICATIONS A. Education, Experience, and Training * Graduation from an accredited senior high school or equivalent or GED. * One year full-time, wage-earning customer service, clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience. * One year full-time, wage earning experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs. B. Knowledge and Skills * Knowledge of office practices and procedures. * Knowledge of business terminology, spelling, punctuation, and grammar. * Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. * Skill to communicate ideas and instructions clearly and concisely. * Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. * Skill in problem-solving techniques. * Skill to interpret and apply rules, regulations, policies, and procedures. * Skill in the electronic transmission of communications. * Skill in the use of computers and related equipment in a stand-alone or local area network environment. * Skill to review technical data and prepare technical reports. * Skill to prepare and maintain complex records and files in an automated system. * Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs. * Skill to type 45 words per minute (with no more than 10 errors) preferred. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, paper shredder, paper cutter, telephone, dolly, and automobile