Executive administrative assistant jobs in Midwest City, OK

Executive Concierge We are seeking a skilled, proactive, and highly organized Executive Concierge to provide dedicated support to our Office Managing Partner (OMP). This role is critical to the smooth functioning of our office and requires exceptional attention to detail, multitasking abilities, and strong communication skills. The ideal candidate is comfortable managing high-level administrative tasks in a fast-paced, client-focused environment. Work Hours: Monday to Friday, 8:00 AM - 5:00 PM Pay Rate: $27.00 - $28.00 per hour Key Responsibilities Executive & Administrative Support Provide high-level, on-site administrative assistance to the OMP. Manage the OMP's calendar using Microsoft Outlook, ensuring seamless scheduling of meetings and appointments. Monitor and respond to emails on behalf of the OMP; prioritize and escalate as needed. Support reporting needs and assist with CPE and CPA-related administrative tasks. Prepare and process expense reports in line with firm policies. Coordinate domestic and international travel arrangements, including maintaining travel profiles. Process Passport and Visa requests accurately and efficiently. Manage restaurant reservations, client/staff gifts, and office newsletter distribution. Format, edit, and brand documents to firm standards; coordinate electronic signatures. Provide support for Microsoft Office Suite and troubleshooting assistance as needed. Meeting & Event Coordination Schedule and support meetings via WebEx, Microsoft Teams, or video conferencing platforms. Arrange conference rooms and coordinate catering through approved vendors. Assist with internal and external meeting logistics, including set-up and A/V readiness. Conduct client research and prepare briefing materials for OMP-led meetings. Distribute marketing materials and manage OMP subscriptions. Office Operations & Facilities Support Maintain shared spaces and ensure office organization aligns with cleanliness and safety standards. Perform regular floor walks to check supplies, restock printers, and report/track maintenance issues. Coordinate with third-party vendors for on-site tasks and ensure timely completion. Provide hands-on support for office activities, including room set-ups and box moves. Troubleshoot basic A/V and tech issues in meeting rooms. Community & Collaboration Meet and escort visitors for the OMP when necessary. Maintain regular touchpoints with partners and MDs to ensure alignment on priorities. Participate in monthly Executive Concierge community calls and stay informed on best practices and updates. Collaborate closely with team members while working independently with minimal oversight. Qualifications Proven experience in executive or administrative support roles. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Experience with WebEx, Microsoft Teams, and social media platforms (e.g., LinkedIn) preferred. Exceptional organizational, time management, and multitasking skills. Strong interpersonal and written/verbal communication abilities. Proactive, detail-oriented, and adaptable to shifting priorities. Comfortable working in a dynamic, fast-paced environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, or any other characteristic protected by law.

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Description : Application Executive Assistant DEPARTMENT: City Clerk's Office PAY RANGE: Grade 19/1, Starting at $19.20/hour. DIVISION: City Clerk REVISED: November 10, 2025 EXEMPT: No SAFETY SENSITIVE: Yes This classification is a safety-sensitive position as defined by the United States Department of Transportation drug and alcohol testing regulations and/or the Oklahoma Standards for Workplace Drug and Alcohol Testing Act. As a safety-sensitive classification, you will be subject to drug and alcohol testing, including random testing. Marijuana is one of the substances included in the drug panel screening. Possession of a medical marijuana certification will not excuse you from the testing process, or the consequences of testing positive for marijuana. JOB SUMMARY: This non-exempt clerical position in the City Clerk's office provides administrative and technical support under the general supervision of the City Clerk. Duties include greeting visitors, answering phones, taking messages, preparing correspondence and reports, filing, managing records, coordinating meetings, and other office tasks. The role requires judgment within established guidelines and compliance with Oklahoma's Open Records and Open Meetings Acts. The position may also involve assisting with liens, tort claims, and other City Clerk functions. Job descriptions may be modified based on City needs, and employees may be required to perform functions beyond those described. Employees are "at-will," meaning either the employee or the City may terminate the employment relationship at any time, with or without cause or notice. ESSENTIAL DUTIES AND RESPONSIBILITIES * Provides high-level administrative and clerical support to the City Clerk and Senior Deputy City Clerk, including scheduling, correspondence, document preparation, and meeting coordination. * Prepares, reviews, and edits correspondence, reports, and official documents to ensure accuracy, clarity, and compliance with City policy and state law. * Communicates effectively with internal and external customers, elected officials, and the public in person, by phone, email, and written correspondence. * Assists in maintaining the official records of the City in accordance with the Oklahoma Records Act and City retention policies, including maintaining retention and disposition schedules, coordinating archiving, and overseeing the Records Center. * Prepares, indexes, scans, and archives ordinances, resolutions, contracts, meeting minutes, and other permanent records for secure and accessible storage. * Processes and posts meeting notices for the City Commission and other City boards and ensures compliance with the Oklahoma Open Meeting Act (25 O.S. §301 et seq.). * Processes and responds to records requests in compliance with the Oklahoma Open Records Act (51 O.S. §24A.1 et seq.), coordinating with appropriate departments and the City Attorney's Office as needed. * Provides professional, courteous, and knowledgeable assistance to the public, elected officials, and employees regarding City Clerk services, records access, and municipal procedures. * Processes and files liens on nuisance properties, including preparing and filing all related documentation with the County Clerk or Treasurer. * Processes tort claims and lawsuits in coordination with the City Clerk and City Attorney's Office. * Receives payments from citizens and outside entities, maintains the department's petty cash fund, and prepares deposits for the Finance Department. * Processes incoming and outgoing mail daily, including travel to and from the post office. * Serves as key operator for departmental business machines and orders paper, office supplies, and related materials. * Maintains strict confidentiality of sensitive and privileged information. * Performs other related duties as assigned to support the efficient operations of the City Clerk's Office. KNOWLEDGE, SKILLS, AND ABILITIES * Knowledge of modern office practices, procedures, and equipment. * Understanding of Oklahoma's Open Records Act and Open Meeting Act, and the City's Records Retention Policy. * Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). * Strong written and verbal communication skills with excellent proofreading ability. * Skill in organizing and maintaining accurate records, files, and schedules. * Ability to interpret and apply City ordinances, resolutions, policies, and applicable state laws. * Ability to maintain confidentiality and exercise discretion, integrity, and sound judgment. * Ability to establish and maintain effective working relationships with elected officials, staff, and the public. * Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment. MIMIMUM QUALIFICATIONS * High school education or equivalent. * Must be bondable. * Minimum of two (2) years of administrative, executive assistant, or office management experience. * Knowledge of office and bookkeeping procedures. * Ability to operate a variety of office/computer equipment. * Must possess a valid Oklahoma Driver's License and maintain a status of insurability. * Notary Public commission (or ability to obtain within six months of hire). DESIRED QUALIFICATIONS * Previous experience in municipal or a public-sector environment. WORKING CONDITIONS AND PHYSICAL HAZARDS * Employee works in an office environment and uses a desktop computer, adding machine, copier, and other office equipment. * Employee is occasionally required to bend, stoop and twist when maintaining files. * Employee may be required to walk up and down stairs. * Some lifting is required usually up to at least 35 pounds - but may be required to lift up to 50 pounds on occasion. * May be required to attend and/or participate at meetings after normal business hours. * May be exposed to irate citizens. SPECIAL LICENSES OR CERTIFICATIONS REQUIRED: Notary Public. SUPERVISION REQUIRED: Works under general supervision of the City Clerk and Senior Deputy City Clerk. SUPERVISION GIVEN: None required. Reasonable accommodations may be made to enable individuals with disabilities to perform any non-essential function. Contact : Please email applications to *********************** Questions: Personnel - ************ Deadline for Applying : Open until filled

* 493331 * Langston * VP OPERATIONS (LU) * Staff Full-time * Opening on: Oct 20 2025 * VP Operations (LU) * High school diploma or equivalent Add to favorites Favorited View favorites Campus LANGSTON Contact Name & Email Angel Stanfield, **************************** Work Schedule Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends. Appointment Length Regular Continuous/Until Further Notice Hiring Range $27,000 - $30,000 Commensurate with education and experience Priority Application Date While applications will be accepted until a successful candidate has been hired, interested parties are encouraged to submit their materials by to ensure full consideration. About this Position Langston University Office of Admissions, Recruitment and Outreach Programs is seeking a dedicated and outgoing Administrative Assistant to join our "Dream Team". This position plays a critical role within our department as the Administrative Assistant will be the FIRST friendly face our students, parents, and stakeholders see when they enter our office. As we know Admissions, Recruitment and Outreach Programs is the heartbeat of the campus, which means at all times the office dynamics are extremely fast paced. It is our sole responsibility to provide great customer service and assist students with their admissions' needs to ensure the student enrolls, matriculates, and become a Langston University Alum. Essential Duties and Responsibilities: * This position plays a key role in ensuring the smooth operation of ARO by providing administrative support to the staff therein and servicing as a resource to the university community. * Exercise discretion in the handling and dissemination of confidential and other sensitive information (such as student file contents and budget matters). * Responsible for opening the office for business, daily. Receives, greets, and directs visitors to appropriate individuals or office within the institution and maintains records of visitors. * Answers, properly routes, and return phone calls. Greets incoming office callers, screening them to determine the purpose of their call or visit, and providing them with the necessary assistance to ensure they are directed to the best resource(s). Responsible for maintaining the record of callers for reference. * Must have superb organization, communication, and interpersonal skills with the ability to work in a diverse community serving students, faculty, administrators, and external constituents (such as alumni and prospective students and their families). * Must have the ability to work well under pressure, experience in managing multiple projects and meeting deadlines is required. Excellent knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Outlook, etc.) is also required. * Responsible for supervising and directing the work of student employees within the Office, including setting work schedules and approval of electronic timesheets. * Responsible for collecting, opening, sorting, and distributing incoming mail. * Assist with all aspects of ARO events and perform routine office tasks such as: Office supply inventory maintenance and ordering, maintenance of office equipment including arrangement for service calls as needed, reconciliation of records, such as travel and purchasing documents, general procurement tasks and processing of invoices/receipts. Experience with SciQuest platform (OK Corral) preferred. * Responsible for special projects, assigned by the supervisor, including but not limited to gathering information for reporting or other activities and development of special correspondence or documents, presentations, or publications as needed. * Responsible for filing documents and maintaining office files, to include active and inactive student files. Responsible for ensuring student files are transferred to the appropriate LU School, as students matriculate to upper division. * Must have at least three years of experience as an administrative assistant, administrative specialist, office manager, or related position. * Responsible for making travel arrangements for the Director of Admissions, Recruitment and Outreach Programs * Attend routine and emergent office meetings and take notes for future dissemination. * Performs other related duties as required and deemed appropriate in support of the Office, along with meeting the additional duties which may be assigned by the Director of Admissions, Recruitment and Outreach Programs. Required Qualifications * High School/GED (degree must be conferred on or before agreed upon start date) * Three years or more in a customer service position and or fast-paced office setting; preferably K-12 or Higher Education. * Experience preparing travel itineraries and coordinating travel accommodations, excellent verbal and communication skills, strong organization skills, ability to handle multiple tasks, meet deadlines, and work cooperatively and strategically in a team environment with all levels of professional, technical, and administrative staff. * Knowledge of Microsoft Office products, including Word, Excel, PowerPoint, Publisher, Access, Element 451, Ellucian and Internet Explorer or another worldwide web search engine. * Skills, Proficiencies, and/or Knowledge: * Ability to work flexible hours, including evenings, weekends (Registration and Summer Schedule) * Strong interpersonal, communication, and organizational skills with a proven ability to work independently and as part of a team. * Ability to manage multiple priorities and meet strict deadlines with professionalism and adaptability. * Valid Driver's License Preferred Qualifications * Associate's Langston University is an equal opportunity employer. Our hiring decisions are based on merit, qualifications, and institutional needs, ensuring equal opportunities for all individuals, regardless of race, gender, age, disability, or other protected characteristics. We welcome qualified applicants who share our commitment to academic excellence, community engagement, and fostering a vibrant campus culture. For more information, please contact *****************************. You may also be interested in Administrative Specialist - 1795 Langston OFFICE OF PRESIDENT (LU) Administrative Specialist, SOEBS-1698 Langston VP ACADEMIC AFFAIRS (LU) Payroll Systems Analyst - 001730 Langston VP FISCAL & ADMINISTRATIVE AFFAIRS (LU) frame-loader#show Progress clinch:authenticated@document->frame-loader#reload" id="turbo_frame_page_block_5caac52edfe864f0bdb28cf42b068817" src="/pages/ff75e49fb9bc74f54de482be2db3794e/blocks/5caac52edfe864f0bdb28cf42b068817?job_uid=1d118abfbb5a58a24641953d1723c493&postfix=2_0">

We are seeking a highly organized, proactive, and dedicated Executive Assistant to provide comprehensive support to the senior leadership of the Mortgage Acquisition team in our mortgage division. This role creates capacity for leadership to focus on the goals and long-term initiatives of the organization while also performing critical support tasks with the appropriate level of attention and care. This is an excellent opportunity for an energetic and enthusiastic person who likes working in a fast-paced environment, enjoys creative problem solving, and genuinely desires helping others. Primary Responsibilities The primary responsibilities include: Manage and maintain calendars, including scheduling meetings, appointments, and travel arrangements. Organize and coordinate meetings, ordering meals as necessary. Plan and execute employee events, ensuring all logistics are managed seamlessly. Manage all new employee onboarding needs, including equipment purchase, software and system access requests, and scheduling all onboarding meetings and training for new hires Organize document & data management, utilizing shared network folders and drives with intuitive nomenclature Manage office supplies, equipment maintenance, and new equipment orders. Distribute tickets to company-sponsored events Ensure the office environment is organized and efficient. Prepare invoices and expense reports for processing. Assist in managing office administrative projects by tracking progress, coordinating with team members, and ensuring deadlines are met. Interfacing with technology support team and facilities team on behalf of department members Assist with disaster recovery planning and implementation Anticipate the needs of leadership and proactively address potential issues before they arise. Handle other administrative duties as required. Position Requirements The ideal candidate will have the following experience, skills and attributes: Minimum of 3 years of experience in an executive assistant or similar role. A positive attitude, a passion for serving others, and the ability to maintain composure under pressure. Takes a proactive and creative approach to identifying and meeting needs. Employs best practices with respect to task management and personal productivity tools. Exceptional organizational and time management skills. Strong interpersonal skills and ability to interact effectively with a variety of individuals in a prompt and professional manner. Reliable with a high attention to detail, accuracy, and strong follow-through on tasks and projects. Thrives in a fast-paced environment and exercises good judgment in decisions and priorities. Maintains a high level of discretion in all interactions and communications. Proficiency in office software (e.g., Microsoft Office Suite, Asana).

The “right fit” must be determined with care. Our extensive knowledge of the legal and regulatory environment assures our client's plan design and operation will meet these requirements. We draw on this same knowledge base to provide our clients with ideas and strategies for maximizing plan contributions and asset accumulation. Job Description Executive Administrative Assistant Responsibilities: Welcome visitors to the office. Answer phone calls. Respond to emails. Manage the executive calendar. Schedule meetings for executives. Maintaining filing systems. Ordering office supplies. Qualifications Executive Administrative Assistant Requirements: A high school qualification or equivalent. Excellent computer literacy skills. Professional appearance. Proficiency with Microsoft Office. Excellent verbal and written communication skills. Ability to prioritize tasks. Ability to work well under pressure. Additional Information All your information will be kept confidential according to EEO guidelines.

For a description, see file at: ************ okbu. edu/hr/job-forms/executive-assistant-for-athletics. pdf

Administrative InternDepartment:AdministrationJob Description: General Description: Through immersive education, hands-on experience, and close mentorship, interns are exposed to a variety of learning opportunities. Interns contribute to OU Health via project work, utilizing and developing their knowledge, skills, abilities, and networks. This is a 10-week internship at 40 hours per week. Essential Responsibilities: Responsibilities listed in this section are core to the position. Inability to perform these responsibilities with or without an accommodation may result in disqualification from the position. Shadows areas of administration and professional units of the hospital to gain an understanding of policies and procedures within hospital administration and individual departments. Attends and participates in meetings of administrative staff or other hospital committees. Assists in the completion of tasks and activities in support of hospital administrative activities. Completes designated, business-focused project work to contribute to the company's success and prepare for work following graduation. Presents work and outcomes to hospital leadership. Prepares reports and/or maintains records for assigned projects. Engages with internal and external customers and stakeholders to complete work and provide appropriate service. Provides suggestions to management for improving service and processes. Works independently under direction from leadership. General Responsibilities: Performs other duties as assigned. Minimum Qualifications: Education: Enrolled in an accredited university Master's Degree program in Hospital Administration (MHA), Public Health (MPH), Business Administration (MBA) or related degree program. Experience: N/A License(s)/Certification(s)/Registration(s) Required: N/A Knowledge, Skills and Abilities: Knowledge of the principles and practices of hospital administration. Familiar with managerial techniques of office procedures, business communications and/or public relations. Good interpersonal skills that allow for integrated team work with hospital staff and the general public. Excellent verbal and written communication and presentation skills. Ability to evaluate and analyze situations and take an appropriate course of action. Current OU Health Employees - Please click HERE to login.OU Health is an equal opportunity employer. We offer a comprehensive benefits package, including PTO, 401(k), medical and dental plans, and many more. We know that a total benefits and compensation package, designed to meet your specific needs both inside and outside of the work environment, create peace of mind for you and your family.

The Administrative Assistant is primarily responsible for supporting the team leaders of Digital Product Engineering, Rock, Interactive, and Data Insights by managing key operational functions across the Digital Product team. This role helps maintain a consistent operating rhythm, provides logistical support, and ensures the excellence of our shared work environment. The Administrative Assistant plays a critical role in advancing the team's strategy through practical execution and team support. This role (operationally) supports the team's direction, initiatives, and ministry efforts to achieve outcomes that further Life.Church's mission and reach people for Christ. At Life.Church, we exist to lead people to become fully devoted followers of Christ. It's been our mission since 1996 and has guided us every day. Leading people isn't just an expectation; it's a necessity. It's a cornerstone of our culture. That's why we're always seeking leaders-leaders like you-to bring your skills to life. We are one church meeting in multiple locations, and we want to help you become the person God made you to be.What You'll Do Manage calendars and meeting logistics for team leaders as needed, ensuring alignment with team and organizational priorities. Provide support for meeting preparation and follow-ups, presentation development, phone and video interview scheduling and final interview hosting. Partner with team leaders to maintain alignment with the Digital Product operating cadence (weekly huddles, planning sessions, and monthly updates). Represent team leaders in cross-functional meetings, capturing key insights and next steps. Serve as the primary owner for planning and executing team events for Interactive, Rock, Data Insights, and Digital Product Engineering, including but not limited to team offsite meetings, milestone celebrations (birthdays, anniversaries, etc.), and cross-team events and meetings. Collaborate with team leaders, the Director of Digital Product, and the Senior Central Team Leader to ensure events support team culture and engagement. Coordinate group travel, meeting logistics, and volunteer support as needed. Own the management of the physical office space, including supplies, shared tools, and environment upkeep. Manage the office budget in partnership with the Director of Digital Product. Ensure the office environment reflects Life.Church values and supports team productivity and connection. Skills Needed to Succeed Ability to self-motivate, make independent decisions, and solve problems with innovation Effective at multi-tasking and time management to meet strict deadlines while remaining flexible and open to change Excellent verbal, written, and interpersonal communication skills to clearly explain complicated processes and foster partnerships Effective at project management, including process and organizational management to coordinate, structure, and provide vision to projects Ability to maintain flexibility, adaptability, and be detail-oriented to manage shifting priorities while maintaining accuracy, efficiency, and a strong focus on quality outcomes Bachelor's Degree in Business Administration, Project Management, or a related field preferred 1-3 years of experience in operations, events, or administrative leadership, preferably within a digital or technology-focused environment Benefits We Offer・ Paid parental leave, including maternity, paternity, and adoption leave.・ Generous employer-paid leave for the use of vacation, sick time, and other qualifying reasons. ・ Innovative and comprehensive Medical, Dental, and Vision insurance that provides team members with useful resources and savings to navigate their holistic health. ・ Life insurance policy provided for all staff members at 2x annual salary at no cost. Additional life insurance coverage is available to purchase. ・ Short-Term and Long-Term disability is covered at 100% for full-time qualified staff members.・ Comprehensive wellness and mental health benefits allow staff to proactively invest in their physical and emotional health.・ Generous 401(k) retirement plan allowing a team member to have up to 12.5% (including employee contribution, employer match, and employer discretionary contribution) contributed into their account in their first year. It doesn't stop there-the more years on staff, the greater the investment! ・ $160 annually in development dollars for team members to invest in their professional growth. ・ Casual dress and work environment.・ And much more! Our Beliefs, Culture, and Commitment to DiversityAt Life.Church, every staff member, and intern is a minister and is expected to engage in the church's ministry fully. We consider ministry readiness and an individual's capacity to represent Life.Church's beliefs as a minister during the selection process for all staff and intern positions. An essential function within every position held by a staff member or intern at Life.Church is to uphold and represent the beliefs of Life.Church. Learn more about what we believe at Life.Church. While we unite around our mission, we know unity doesn't mean uniformity. Our calling is too great, and our mission is too important not to be intentional about strengthening our team through diversity. We know that diverse perspectives in race, ethnicity, background, age, and gender are essential to reaching the world for Christ. To learn more about how we strengthen our team through diversity, visit our careers page. All data collected in our application process, from resume collection to application questions, is used for recruitment purposes only.

: BEHAVIOR SUPPORT ASSISTANT SALARY SCHEDULE: TEACHER ASSISTANT - SCHEDULE BB DEPARTMENT: SECONDARY INSTRUCTION FLSA STATUS: NON-EXEMPT SAFETY-SENSITIVE: YES This position is responsible for monitoring student behavior during the school day. Their duties are to help the staff with all aspects of student behavior. Work is performed under the general supervision of the site principal. QUALIFICATION REQUIREMENTS: Ability to perform each essential duty satisfactorily. Must pass physical, drug testing, and background felony check. High school diploma or general education degree (GED) is required. Ability to compose and write correspondence, memos and behavior reports. ESSENTIAL DUTIES AND RESPONSIBILITIES: Follows the time/task schedule assigned by the site principal. Maintains neatness and orderliness of the school to promote a positive experience for students. Knows and understands the rules of discipline with students. Maintains discipline in all non-instructional areas as directed by the site principal. Expected to use professional conduct at all times. Develop a positive rapport with students. Establish positive professional relationships with students, family, and staff. Additional duties that may be assigned by immediate supervisor or above. LANGUAGE AND GRAMMAR SKILLS: Ability to read and comprehend simple instructions, short correspondence and memos. Ability to compose and write grammatically correct correspondence and memos. REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, schedule form, or blueprint form. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee frequently is required to stand, walk, climb or balance, and stoop, kneel, crouch, or crawl. The employee is occasionally required to sit. The employee must frequently lift and/or move up to 100 pounds, frequently lift and/or move more than 100 pounds, and frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly exposed to fume or airborne particles. The employee frequently works in high, precarious places and in outside weather conditions. The employee frequently works near moving mechanical parts, extreme cold (including outdoors), extreme heat (including direct sunlight), risk of electrical shock and vibration. The noise level in the work environment will vary from somewhat loud to extremely loud. To ensure continuity of services, a different work location may be necessary in the event of a health crisis or disruptive situation that requires the closing of school and/or office buildings. An employee's eligibility for a varied work location will be determined by the superintendent of schools. Expectations and guidelines for this change will be distributed by the employee's supervisor, based on his/her role and responsibilities. SUPERVISORY RESPONSIBILITIES: Employee may occasionally be required to supervise a varying number of employees in the overall direction, coordination, and completion of tasks as assigned. DISCLAIMER: Please note that job descriptions are not intended, and should not be construed, to be exhaustive lists of all responsibilities, skills, efforts, or working conditions associated with a job. They are intended to be accurate reflections of those principal job elements essential for making fair hiring and pay decisions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

For more than 120 years, we have remained true to our vision of putting our clients' interests first. We are passionate about helping you live the full and rich life you've earned and committed to helping you be brilliant. Integrity has been a core value since we were founded by John Tappan in 1894. It's how, through panics, recessions, the Great Depression and the recent Great Recession, we've grown into a global financial leader. We've never lost our focus on our clients. That's who we are. Job Description Duties and Responsibilities Welcome and greet clients and office guests Support office staff and executives with general operational tasks Plan and schedule meetings, presentations, and other office related events Perform general accounting and bookkeeping duties Suggest changes to office task workflow to improve efficiency Answer phones in a professional manner Direct calls to appropriate persons or take detailed messages Answer and send out faxes as needed Prepare outgoing mail and packages for executives Reserve conference spaces for meetings Schedule travel arrangements Send reminders regarding upcoming appointments Manage communication of information in and out of the office Type out correspondence letters, emails, memos, etc. (paper and electronic) Assist in preparation of presentation materials Qualifications Requirements and Qualifications High school diploma or GED equivalent required 2+ years experience as an administrative assistant Certified Administrative Professional (CAP) certification preferred Fast, proficient, and accurate typist Extensive knowledge of Microsoft Suite and other administrative programs Outstanding communicator, both orally and written Excellent customer service skills Self-starter who works well independently Ability to prioritize given tasks and work efficiently towards completing them Familiar with common office equipment (printers, copier, fax, etc.) Additional Information All your information will be kept confidential according to EEO guidelines.

At Carriage Services, we are united by our purpose of creating premier experiences through innovation, empowered partnership, and elevated service. As a member of our team, you'll join a dynamic community dedicated to setting new standards in the Funeral and Cemetery profession. Join us on this exciting journey as we continue to shape the future of our industry. Carriage Services is an equal opportunity employer. We are seeking an organized and self-motivated Administrative Assistant who will be handling clerical duties, coordinating calendars, and organizing meetings. To be successful in this position you should be detail-oriented, professional and have excellent written and verbal communication skills. Compensation: $17 - $18 per hour Job Type: Full-Time Location: Resthaven Funeral Home & Memory Gardens located in Oklahoma City, OK. Qualifications * High School Diploma or equivalent. * 2+ years of administrative or accounting experience. * High degree of overall computer proficiency. * High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) & Google Docs. * Proficiency with multi-line phone systems and general office equipment; and * Working knowledge of basic accounting principles Job Duties * Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business. * Greets and escorts all visitors and their guests. * Performs all accounting (AP/AR), inventory, and account reconciliation for the business. * Schedules appointments for the business. * Composes and types of correspondence as needed. * Compiles and reports on statistical data as required by the business or Managing Partner. * Inputs data into CFSS system accurately, completely, and timely. * Assists client families with processing necessary paperwork and scheduling appointments. * Receives and records payments from client families. * Updates and maintains files and related systems for the business. * Serves as business timekeeper and maintains local employee files. * Coordinates and maintains office supplies and equipment. * Serves as a backup in other administrative functions as needs dictate; and * Other duties as assigned. Benefits: * 401(k) * Dental insurance * Employee assistance program * Employee discount * Flexible spending account * Health insurance * Health savings account * Paid time off * Vision insurance

Administrative Assistant I/II Department: Arthritis & Clinical Immuno Location: Oklahoma City, OK START YOUR APPLICATION Overview and Responsibilities The Arthritis and Clinical Immunology Research Program (ACI) at Oklahoma Medical Research Foundation (OMRF) is seeking an Administrative Assistant to provide comprehensive support to multiple senior scientists (Principal Investigators [PIs]). This role plays a key part in ensuring smooth research operations by assisting with administrative, organizational, and research support tasks. The ideal candidate will be detail-oriented, highly organized, able to multi-task and proactive, with strong communication skills and a helpful, positive attitude. Responsibilities include, but are not limited to: Providing administrative and organizational support to multiple PIs within the program, including answering the phone. Distributing meeting flyers. Drafting and editing letters, regulatory documents (e.g., IRB or IACUC applications), and other materials. Managing PI calendars, arranging meetings and interfacing with recruits and other guests visiting the department. Scheduling and managing web conference meetings. Coordinating and setting up conference rooms for departmental seminars. Updating and maintaining website content. Coordinating travel arrangements, reimbursements, and office supply purchasing. Planning and arranging guest speaker visits, meetings, seminars, and symposia. Reviewing spending, assembling budgets and forecasting support. Performing general office tasks including filing, copying, and handling mail. Meeting regularly with PIs to review workloads, deadlines, and provide updates on task completion. Other duties as assigned. Minimum Qualifications High school diploma/GED. Strong initiative, responsibility, and adaptability. Excellent organizational skills with the ability to manage multiple tasks, meet deadlines, and produce high-quality work. Strong oral and written communication skills. Proficiency in computer applications including Windows, Microsoft Word, PowerPoint, Excel, and Adobe Acrobat. Ability to work both independently and collaboratively with diverse groups of people, personalities, and cultures. Preferred Qualifications College degree (BS/BA/BBA in Business Administration, Finance, Accounting, or a related field preferred) and/or at least two years of previous experience in finance/bookkeeping. Demonstrated interest in gaining new skills in research administration through on-the-job mentoring and online learning. Work Hours Typically, Monday through Friday, from 8:30AM to 5:00PM. OMRF Overview Founded in 1946, the Oklahoma Medical Research Foundation (OMRF) is among the nations oldest, most respected independent, nonprofit biomedical research institutes. OMRF is dedicated to understanding and developing more effective treatments for human diseases, focusing on critical research areas such as Alzheimers disease, cancer, lupus, multiple sclerosis, and cardiovascular disease. OMRF follows an innovative cross-disciplinary approach to medical research and ranks among the nations leaders in patents per scientist. Located in Oklahoma City, a city that offers a dynamic and flourishing downtown area, with low cost of living, short commute times and a diversified economy, OMRF has been voted one of the Top Workplaces since the inception of the award. This achievement has been accomplished thanks to OMRF individuals who share a unified understanding that our excellence can only be fully realized with a collective commitment to our mission, . . . so that more may live longer, healthier lives. Successful candidates will demonstrate commitment to this mission. OMRF Benefits We offer competitive salaries and comprehensive benefits to full-time employees including medical, dental, and vision insurance, minimum 8% company retirement contribution, vacation and sick leave, and paid holidays. All employees have access to our onsite café, free onsite fitness center with access to personal trainer, free parking and much more! Relocation assistance available for those located 50 miles outside of Oklahoma City metro. Learn more about our benefits here. OMRF is an Equal Opportunity Employer. START YOUR APPLICATION

The Administrative Assistant is part of the Norman-based Advancement Team and will provide support to the Norman Advancement Leadership Team, which is comprised of 6-8 Executive Directors with small-to-large fundraising teams. This role provides administrative support for scheduling, correspondence, travel and record-keeping. The administrative assistant coordinates a variety of meetings, which involve scheduling, agenda preparation, setting up meeting rooms, ordering food, etc., and assists with presentations, reports and communications. This professional serves as the liaison with university deans' offices, as well as Foundation and Advancement staff. Associate degree and 36 months of experience supporting an executive are required. An equivalent combination of education and experience will be considered. University experience, four years of previous experience providing high-level team support and experience in development or similar areas, such as marketing or sales, are preferred. Please note that this is an on-site role in Norman, Oklahoma. For more information, please review the attached . If you are viewing this on LinkedIn, please select Apply to review the job description. Internal applicants should apply through ADP Workforce Now.

This half-time position provides services and support to administrators, faculty, and staff within the Division of Agricultural Sciences and Natural Resources ( DASNR ) in the scope of assigned HR functions. Must become familiar with DASNR on- and- off-campus structure; enjoy working with people; able to multi-task; pay close attention to detail; maintain confidentiality; have a desire to learn OSU policy and procedures; workers' comp, the on-line EA system, etc., and enjoy a variety of work assignments. Willing to be flexible with proposed hours of work schedule. Work Schedule Twenty hours to be scheduled by supervisor.

Job Description Oklahoma State University Mens in Stillwater, OK is looking for one admin assistant to join our team. Our ideal candidate is attentive, motivated, and engaged. Responsibilities Field telephone calls Receive and direct visitors Maintain and coordinate schedules, appointments, and calendars Create spreadsheets, presentations, and marketing materials Maintain an organized filing system Conduct internet research Place orders for office equipment or business needs Enter data into reports as needed Create email and postal mail campaigns Qualifications Exceptional attention to detail Ability to organize and create orderly systems Experienced in computer technology that includes excel, google docs, powerpoint, and social media marketing We are looking forward to reading your application. Available shifts and compensation: We have available shifts all days of the week. Compensation depends on your experience. By applying to this job, you agree to receive periodic text messages from this employer and Homebase about your pending job application. Opt out anytime. Msg & data rates may apply. Powered by Homebase. Free employee scheduling, time clock and hiring tools.

Job DescriptionThe Administrative Assistant is primarily responsible for supporting the team leaders of Digital Product Engineering, Rock, Interactive, and Data Insights by managing key operational functions across the Digital Product team. This role helps maintain a consistent operating rhythm, provides logistical support, and ensures the excellence of our shared work environment. The Administrative Assistant plays a critical role in advancing the team's strategy through practical execution and team support. This role (operationally) supports the team's direction, initiatives, and ministry efforts to achieve outcomes that further Life.Church's mission and reach people for Christ. At Life.Church, we exist to lead people to become fully devoted followers of Christ. It's been our mission since 1996 and has guided us every day. Leading people isn't just an expectation; it's a necessity. It's a cornerstone of our culture. That's why we're always seeking leaders-leaders like you-to bring your skills to life. We are one church meeting in multiple locations, and we want to help you become the person God made you to be.What You'll Do Manage calendars and meeting logistics for team leaders as needed, ensuring alignment with team and organizational priorities. Provide support for meeting preparation and follow-ups, presentation development, phone and video interview scheduling and final interview hosting. Partner with team leaders to maintain alignment with the Digital Product operating cadence (weekly huddles, planning sessions, and monthly updates). Represent team leaders in cross-functional meetings, capturing key insights and next steps. Serve as the primary owner for planning and executing team events for Interactive, Rock, Data Insights, and Digital Product Engineering, including but not limited to team offsite meetings, milestone celebrations (birthdays, anniversaries, etc.), and cross-team events and meetings. Collaborate with team leaders, the Director of Digital Product, and the Senior Central Team Leader to ensure events support team culture and engagement. Coordinate group travel, meeting logistics, and volunteer support as needed. Own the management of the physical office space, including supplies, shared tools, and environment upkeep. Manage the office budget in partnership with the Director of Digital Product. Ensure the office environment reflects Life.Church values and supports team productivity and connection. Skills Needed to Succeed Ability to self-motivate, make independent decisions, and solve problems with innovation Effective at multi-tasking and time management to meet strict deadlines while remaining flexible and open to change Excellent verbal, written, and interpersonal communication skills to clearly explain complicated processes and foster partnerships Effective at project management, including process and organizational management to coordinate, structure, and provide vision to projects Ability to maintain flexibility, adaptability, and be detail-oriented to manage shifting priorities while maintaining accuracy, efficiency, and a strong focus on quality outcomes Bachelor's Degree in Business Administration, Project Management, or a related field preferred 1-3 years of experience in operations, events, or administrative leadership, preferably within a digital or technology-focused environment Benefits We Offer・ Paid parental leave, including maternity, paternity, and adoption leave.・ Generous employer-paid leave for the use of vacation, sick time, and other qualifying reasons. ・ Innovative and comprehensive Medical, Dental, and Vision insurance that provides team members with useful resources and savings to navigate their holistic health. ・ Life insurance policy provided for all staff members at 2x annual salary at no cost. Additional life insurance coverage is available to purchase. ・ Short-Term and Long-Term disability is covered at 100% for full-time qualified staff members.・ Comprehensive wellness and mental health benefits allow staff to proactively invest in their physical and emotional health.・ Generous 401(k) retirement plan allowing a team member to have up to 12.5% (including employee contribution, employer match, and employer discretionary contribution) contributed into their account in their first year. It doesn't stop there-the more years on staff, the greater the investment! ・ $160 annually in development dollars for team members to invest in their professional growth. ・ Casual dress and work environment.・ And much more! Our Beliefs, Culture, and Commitment to DiversityAt Life.Church, every staff member, and intern is a minister and is expected to engage in the church's ministry fully. We consider ministry readiness and an individual's capacity to represent Life.Church's beliefs as a minister during the selection process for all staff and intern positions. An essential function within every position held by a staff member or intern at Life.Church is to uphold and represent the beliefs of Life.Church. Learn more about what we believe at Life.Church. While we unite around our mission, we know unity doesn't mean uniformity. Our calling is too great, and our mission is too important not to be intentional about strengthening our team through diversity. We know that diverse perspectives in race, ethnicity, background, age, and gender are essential to reaching the world for Christ. To learn more about how we strengthen our team through diversity, visit our careers page. All data collected in our application process, from resume collection to application questions, is used for recruitment purposes only.

This position will be responsible for providing administrative support to a Commercial Lending Officer(s). Candidate will communicate frequently with commercial customers and commercial banking officers regarding lending and deposit related activities, such as loan closings, opening of new accounts, wire transfers, account transfers, exception item processing, and various inquiries. Candidate will be responsible for providing administrative support to commercial banking officers such as answering phones, filing paperwork, preparation of documents, scheduling meetings, following up on various items, and other duties/projects as assigned. Position Requirements: 1-3 years of retail banking experience or commensurate experience to include loan or bank operations ; additional experience as an administrative experience would be a plus Proficient PC skills, specifically with Microsoft products Excellent written and oral communication skills, as well as organizational skills and detail oriented Self-motivated and eager to learn and problem solve to ensure deadlines are met and excellent client service is delivered Maintain a professional appearance A college degree is strongly preferred Preference will be given to those candidates with previous commercial lending experience including those with a working knowledge of bank systems, loan documents, and other loan related processes

Serve as Office Manager/Receptionist for NCAA Compliance. Coordinate the office recordkeeping process and various administrative support duties as assigned by Associate Athletics Director of NCAA Compliance Work Schedule 8-5