Manager's assistant/administrative assistant jobs in Bend, OR

Department: University Communications Appointment Type and Duration: Regular, Ongoing Salary: $70,000 - $83,000 per year Compensation Band: OS-OA07-Fiscal Year 2024-2025 FTE: 1.0 Application Review Begins open until filled Special Instructions to Applicants Please submit the following with your online application: A cover letter in which you clearly describe how your knowledge, skills, and abilities prepare you for the job responsibilities and requirements outlined in the job announcement. A resume of your educational and professional work experience. Department Summary University Communications drives the University of Oregon's strategic goals through the development and implementation of comprehensive communications and marketing programs. The division manages media relations, digital communications, social media, creative design, writing, editing, strategic communications, licensing, and marketing strategy. It collaborates with departments across campus to tell the UO's key stories, enhance its reputation, and support initiatives that showcase academic and research excellence while promoting student success. Position Summary The Executive Assistant to the Vice President (VP) for Communications and Chief Marketing Officer provides high-level administrative and executive support to the Vice President, including management of executive time, handling key information, working with the Vice President to proactively plan and prepare for key meetings, presentations and reports. The Executive Assistant acts as a key facilitator and support, helping ensure the VPs time and focus are effectively managed to support the strategic goals of the division. The Executive Assistant acts as a key liaison between the VP, university leadership, and external stakeholders, facilitating smooth communication, coordinating logistics, and maintaining the confidentiality of sensitive matters. This position requires exceptional attention to detail, particularly with the VP's complex calendar, a high degree of discretion and sound judgment, and the flexibility to plan for expected and unexpected developments. Minimum Requirements • Bachelor's degree or equivalent combination of skills, experience, and training. • Five years of experience providing executive-level administrative support, including calendar management for senior leaders. Professional Competencies • Exceptional attention to detail and organizational skills. • Strong communication abilities, including drafting correspondence and preparing presentations. • Ability to prioritize tasks, work independently, and handle sensitive information with discretion. • Strong interpersonal skills and the ability to interact effectively with diverse stakeholders are also required. • Proficiency with electronic calendars, email systems, and office software (e.g., Microsoft Office) is essential. Preferred Qualifications • Experience in higher education or a similarly complex organization. • Knowledge of university policies and procedures. • Familiarity with project management tools and techniques. • Familiarity with University of Oregon travel, timekeeping, hiring and accounts payable systems. FLSA Exempt: Yes All offers of employment are contingent upon successful completion of a background check. The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit ************************************** The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at ********************* or ************. UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listed here. In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at ************************************************************************

AutoBidMaster is seeking to hire an Executive/Personal Assistant to provide administrative support to the CEO. This role combines executive-level responsibilities with personal assistance duties, ensuring the CEO's professional and personal schedules run smoothly. The ideal candidate thrives in a collaborative environment, manages multiple priorities with precision, and approaches every task - large or small - with dedication and discretion. Candidates should have exceptional communication skills, a commitment to achieving a high level of accuracy and attention to detail. An ideal team member will be able to work well independently but also be flexible enough to be directed at times. RESPONSIBILITIES WILL INCLUDE, AND NOT BE LIMITED TO: Manage the CEO's personal/professional calendar, prioritize meetings, and coordinate competing demands. Schedule and facilitate company conference calls, virtual meetings, and in-person appointments as needed. Organize and coordinate company/personal events and team-building activities. Arrange travel itineraries, including flights, hotels, car rentals, visas, and airport pickups. Manage documentation, prepare any other needed correspondence, meeting notes with action items (ex. Teams, SharePoint, etc.) Develop spreadsheets, reports, and visual data presentations. Serve as the gatekeeper for the CEO-field calls, coordinate meeting requests, and attend meetings when needed. Provide executive support to other executives, as directed by the CEO. Receive and manage incoming communication or memos, including mail, on behalf of CEO and his entities. This includes reviewing contents, determining level of importance, and summarizing or distributing contents when applicable. Maintain filing systems for personnel, update registrations, licenses, and other matters as needed. Assist with personal tasks and errands to keep daily life running smoothly Handle projects and assignments as the business and personal needs dictates. Provide ongoing updates on projects, assist with daily operations, and address ad hoc requests promptly. SKILLS, AND QUALIFICATIONS: Handle multiple projects simultaneously within established time constraints. Work both independently and collaboratively within a team. Ability to work with vendors in a professional manner. Strong work ethic, reliable, punctual, practical, efficient, and honest. Highly organized, meticulous, detail oriented. Excellent communication skills, highly responsive, fast at texting and typing on a computer. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and fluency with Microsoft Teams Capacity to handle tight deadlines and last-minute changes, adapt quickly while remaining flexible, and problem-solve without sacrificing detail. Demonstrated ability to anticipate needs, think critically, and offer proactive solutions. Vault-like ability to maintain confidentiality and be ultra-discreet. Excellent command of the English language, both written and spoken. Bilingual is a plus. Intent to stay in the position long-term. REQUIREMENTS: Bachelor's degree Minimum 5 years' related experience. Willingness to work occasionally nights and weekends, as needed. BENEFITS: Group Health plans Paid holidays Paid time off Bonus program 401k Dynamic and supportive company culture!

A highly successful and growing ecommerce wellness business is seeking a high-caliber Executive/Personal Assistant to serve as a strategic and personal right hand to the CEO. This role blends executive support, personal household management, operational coordination, and emerging chief-of-staff responsibilities. This is not a traditional administrative role - you will enable the CEO to operate at maximum focus and efficiency by managing both business and personal workflows (approximately 50/50). The ideal candidate is proactive, organized, emotionally intelligent, and thrives in a fast-paced, entrepreneurial environment. Must be local to the Portland, Oregon metro area or willing to relocate. About the Job: Executive & Personal Support Manage and optimize complex calendars, travel, and daily priorities Act as a proactive gatekeeper to protect the CEO's time and focus Coordinate personal and professional travel, appointments, reservations, and logistics Monitor email flow, draft correspondence, and ensure follow-through on key tasks Support household logistics (e.g., wellness scheduling, pet care, maintenance vendors) Handle sensitive documents and confidential personal/business matters Create meeting notes, summaries, task trackers, and preparation briefings Project & Administrative Coordination Track action items and deadlines across teams and stakeholders Provide business administration support including expenses and vendor coordination Assist with special projects and personal logistics (finance/tax document coordination, renewals) Maintain systems and processes for task management and accountability Communication & Relationship Management Serve as a point of contact for internal and external stakeholders Prepare agendas, briefing materials, and follow-up documentation Coordinate with internal leadership on access, systems, and onboarding tasks Communicate professionally with personal contacts and service providers About You: 5-7+ years supporting C-level leaders, founders, or entrepreneurs Highly trustworthy with impeccable discretion and professionalism Extremely organized, resourceful, and able to manage multiple priorities Proactive; anticipates needs and solves problems independently Strong written and verbal communication skills Tech-savvy with proficiency in Google Workspace, communication and project management tools Calm under pressure, confident, polished, and emotionally mature Comfortable supporting both business and personal life logistics Competitive salary; discretionary annual bonus; medical, dental, and vision insurance; paid time off. Opportunity for long-term growth with the organization. Hours: Full time, standard business hours with flexibility to address time-sensitive matters.

_This position is remote and can be based anywhere within the United States. Candidates must be able to work within EST or CST business hours._ **_What Administration contributes to Cardinal Health_** Business & Administrative Support is responsible for assisting general business operations by providing an array of administrative and data support activities. Administration is responsible for performing a variety of administrative activities in support of their assigned work team. May assist executives in budget preparation, record maintenance, and generating reports regarding operations, personnel changes, etc. Uses company software to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. May design processes to enhance workflow. Serves as administrative liaison with others within and outside the company regarding administrative issues. **_Responsibilities_** + Maintain Vice President's calendar, including but not limited to management of daily schedule, quickly responding to schedule changes, coordinating multiple schedules to align availability, standing up recurring meeting cadence, scheduling department/team meetings and coordinating associated logistics (conference room reservations, room set-up, luncheons, etc.) + Provides executive administrative support for eight other Vice President level leaders. + Maintain confidentiality of executive communication, projects, and work. + Coordinate travel including the booking of all flights, hotels, car rental, etc. for conferences, and other external and internal events and meetings. + Prepare and submit expense reports for executive staff members as requested. Review and approve expense reports as executive delegate which requires familiarity with all T&E policies. + Coordinate department leadership meetings and arrange catering and transportation when needed. + Create, edit, and proofread Microsoft PowerPoint, Excel and Word documents and presentations utilizing data or input provided by staff inclusive of managing shared live versions on Microsoft Teams. + Maintain team organization charts. + Screen incoming calls/inquiries and handle independently where possible. + Other administrative support duties (i.e., functional support during key projects), as assigned. **_Qualifications_** + 6+ years of experience, preferred + High School Diploma, GED or technical certification in related field or equivalent experience, preferred + Self-directed; ability and willingness to problem-solve and apply creative solutions (for example with calendaring conflicts) + Proficient verbal and written communication skills + Proven experience and ability to multitask. + Ability to interface with employees at all organizational levels, especially VP+ level. Work collaboratively with peer level Executive Administrative Assistants. + Ability to escalate issues when necessary. + Strong time management and prioritization skills; ability to effectively set expectations with internal customers regarding timing of activities. + Detail-oriented and able to work with a high level of confidentiality, experience using discretion and judgment in all interactions. + Proficient in Microsoft Office programs and Outlook **_What is expected of you and others at this level_** + Takes the lead in effectively applying and teaching new processes and skills in order to accomplish a wide variety of assignments + Comprehensive knowledge in technical or specialty area + Ability to apply knowledge beyond own areas of expertise + Performs the most complex and technically challenging work within area of specialization + Preempts potential problems and provides effective solutions for team + Works independently to interpret and apply company procedures to complete work + Provides guidance to less experienced team members + May have team leader responsibilities but does not formally supervise **Anticipated hourly range:** $27.00/hr - $42.00/hr **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/29/2025 *if interested in opportunity, please submit application as soon as possible. _**The hourly range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity._ _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

MV Advancements in McMinnville, OR is hiring a full-time Supervisor Assistant to join our mission of empowering people to live their best life. If you thrive in dynamic environments, love building meaningful relationships, and want a career in human services that truly makes a difference, this is your moment. Apply today and be the change! As a Supervisor Assistant, you'll earn $22-$28 per hour. We provide training and advancement opportunities, helping you grow professionally. Full-time Benefits: Medical, dental, and vision 6 paid holidays plus three "floating holidays" Paid time off (PTO) Life and AD&D Company-wide Benefits: Company-sponsored 401(k) plan with employer contribution 100% employer-paid employee assistance program (EAP) for the employee and their household Access to telemedicine for the employee and anyone in their household State and federally mandated leave programs THE GROWTH YOU HELP PROVIDE This is a full-time human services position, Monday to Thursday with occasional Fridays. As a Supervisor Assistant, you will Complete production tasks assigned by the supervisor Act as a working supervisor and provide ongoing skill training for a crew of production workers who experience developmental disabilities with the goal of developing job skills needed for competitive integrated employment. Provide supervisor support when Small Group Supervisor(s) are not available to support client needs. Keep the work area flowing smoothly and efficiently to facilitate production. Respond to client and business needs professionally and maintain positive working relationships. OUR IDEAL SUPERVISOR ASSISTANT We're looking for someone who can meet the following qualifications: Passionate about service and a desire to support others to achieve their goals Production experience is preferred. Proven experience reading, writing, and speaking English effectively in business communication. Attention to detail with a positive attitude. Complete all required training within the associated training timelines. Minimum high school diploma or GED 18 years of age or older and able to provide proof of eligibility to work in the United States at time of hire. Valid driver's license with a safe driving record ABOUT US We are a local nonprofit founded in 1966 with a primary focus on job training for individuals with developmental disabilities. We currently provide solution-oriented services to those we support in the areas of employment, residential support, and community inclusion. Our mission is to empower people to live their best life! We put people first in everything we do. We are flexible and always looking for new and innovative ways to enhance our services. With a belief in growth through teamwork and uncompromised integrity, we work together to create a culture of inclusion built on trust, respect, and dignity for all. In order to hire and retain employees who support our belief in the value of community-based services that promote independence, integration, and self-respect, we offer competitive pay, excellent benefits, and a supportive work culture. Our culture is built off our core values: We Are People People Let's Try This Be Your Best! We Got This! PIVOT! HOW TO JOIN US Join our human services team and help us create a more inclusive workforce! Our initial application process is quick, easy, and mobile-friendly. Apply now! MV Advancements is and Equal Opportunity Employer We take the care and safety of people seriously. To obtain a position, applicants must pass a pre-employment drug screen (we are a drug-free workplace), and be approved through our agency-specific DHS background check. If you have questions regarding your ability to qualify, please feel free to call our office at ************

Site: North Shore Medical Center, Inc. Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. Job Summary Summary This position is responsible for providing high-level administrative support to the executive and management teams. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties. The position is critical in ensuring efficient office operations and may also lead junior administrative staff. Does this position require Patient Care? No Essential Functions * Manage and maintain executive schedules, including appointments, meetings, and travel arrangements. * Prepare, review, and edit reports, presentations, and other documents. * Handle incoming and outgoing correspondence, including emails, letters, and phone calls. * Organize and maintain office files, both electronic and physical. * Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items. * Arrange logistics for internal and external meetings, including room bookings and catering. * Serve as the primary point of contact between executives and internal/external stakeholders. * Draft and distribute memos, announcements, and other communications as directed. * Oversee office supplies inventory, ordering, and distribution. * Ensure office equipment is properly maintained and serviced. * Coordinate with IT for technical support and equipment needs. * Assist in the planning and execution of special projects and events. * Monitor project time lines and ensure deadlines are met. Qualifications Education High School Diploma or Equivalent required or Associate's Degree Business Administration preferred or Associate's Degree Related Field of Study preferred Can this role accept experience in lieu of a degree? No Licenses and Credentials Experience Experience in an administrative role, preferably in a healthcare setting 5-7 years required and Experience supporting senior-level staff 1-2 years preferred Knowledge, Skills and Abilities - Proficient in Microsoft Office Suite (Word, Excel, Power point, Outlook). - Excellent verbal and written communication skills. - Strong organizational and multitasking abilities. - Ability to work independently with minimal supervision. - Strong attention to detail and problem-solving skills. - Familiarity with hospital administration processes and healthcare regulations. - Professional demeanor and ability to interact effectively with all levels of staff. Additional Job Details (if applicable) Physical RequirementsStanding Occasionally (3-33%) Walking Occasionally (3-33%) Sitting Constantly (67-100%) Lifting Occasionally (3-33%) 20lbs - 50lbs Carrying Occasionally (3-33%) 20lbs - 50lbs Pushing Rarely (Less than 2%) Pulling Rarely (Less than 2%) Climbing Rarely (Less than 2%) Balancing Occasionally (3-33%) Stooping Occasionally (3-33%) Kneeling Rarely (Less than 2%) Crouching Rarely (Less than 2%) Crawling Rarely (Less than 2%) Reaching Occasionally (3-33%) Gross Manipulation (Handling) Constantly (67-100%) Fine Manipulation (Fingering) Frequently (34-66%) Feeling Constantly (67-100%) Foot Use Rarely (Less than 2%) Vision - Far Constantly (67-100%) Vision - Near Constantly (67-100%) Talking Constantly (67-100%) Hearing Constantly (67-100%) Remote Type Onsite Work Location 81 Highland Avenue Scheduled Weekly Hours 36 Employee Type Regular Work Shift Day (United States of America) Pay Range $19.42 - $27.74/Hourly Grade 4 At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package. EEO Statement: North Shore Medical Center, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at **************. Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

This is a per diem position, the salary range is $19.53 - $29.26/hour plus a 15% per diem differntial added to the base salary. In a bustling cosmopolitan area surrounded by nature, Adventist Health Portland has been one of the area's leading healthcare providers since the 1800s. In partnership with OHSU, we are comprised of a 302-bed hospital, 11 medical offices, home care services, comprehensive cancer care and a vast scope of award-winning services located throughout East Portland and the surrounding areas. There are many outdoor adventures readily available, including carving the snow at North America's only year-round ski resort, hiking along the Columbia River Gorge or taking a day trip to the unmatched beauty of the Oregon coast. Job Summary: Oversees a broad range of administrative and clerical duties in support of department operations. Directs workflow. Ensures a consistent and professional appearance in all communications in written and verbal form. Assists with research and provides administrative support to special projects. Assists in making recommendations to management on process improvement, new processes, tools and techniques. Works with sensitive and confidential information, often involving the interpretation of policies and procedures. Assists with orienting and providing on-the-job skills training to others. Job Requirements: Education and Work Experience: * High School Education/GED or equivalent: Preferred * Associate's/Technical Degree or equivalent combination of education/related experience: Preferred * Two years' administrative and clerical experience in a healthcare setting: Preferred Essential Functions: * Oversees clerical and administrative activities for Director such as processing correspondence, answering the telephone, scheduling meetings/appointments, making travel arrangements and maintaining employee department files. * Creates documents, tracks budgets and assists with special projects. Maintains current calendar of Director. Prepares all departmental memos, agendas, minutes and reports. Copies, distributes and files reports/memos/records as requested. * Coordinates departmental/program functions with other hospital departments. Conducts research for director. Coordinates arrangements for meetings including notification, preparing material, reserving room and equipment as needed. * Performs special projects/events (i.e., conferences, in-services and presentations). Prepares all departmental memos, agendas, minutes and reports. * Organizes and maintains systematic records and reports. Assists with ordering supplies and maintaining inventory of all supplies, as needed. Ascertains files are current, accurate and complete. * Performs other job-related duties as assigned. Organizational Requirements: Adventist Health is committed to the safety and wellbeing of our associates and patients. Therefore, we require that all associates receive all required vaccinations as a condition of employment and annually thereafter, where applicable. Medical and religious exemptions may apply. Adventist Health participates in E-Verify. Visit ******************************************** for more information about E-Verify. By choosing to apply, you acknowledge that you have accessed and read the E-Verify Participation and Right to Work notices and understand the contents therein.

The mission for this position is to provide both personal and business support to the President, COO and Director of Industrial Sales, Chief Sales & Marketing Office & Co-Owner. Personal duties may include but are not limited to running errands, ordering online, grocery pick up, attending to the family dog, and other needs as they arise. Business support may include but are not limited those items listed in “outcomes”. Outcomes Assist with confidential matters both in business endeavors and personal support as directed. Assist in the management of the schedules for the President, CMO and Director of Industrial Sales & Marketing. This includes travel arrangements internationally and throughout the US. Provide support with customers, vendors and business contacts for coordination of projects, meetings and documentation. Perform confidential business and personal administrative and light accounting functions utilizing Microsoft software and other applications as needed. Screen incoming calls, correspondence and responds independently when possible. Perform both personal and business special projects as assigned. Frequently handles calls from/contacts with confused and upset people, patience and tact is required. Maintain an extremely high level of confidentiality. Provide routine information to and solicit situation specific information company wide from employees, managers and external relationships and general inquiries. Perform other duties as assigned. Minimum Qualifications Associates or Bachelor's degree highly desired. Will accept any combination of education, experience and training that provides the required knowledge, skills and abilities. Strong level of competency with Word, Outlook, Excel, PowerPoint, and Quicken. Excellent proofreading, grammar skills, and project management. 5 to 10 years of experience as an executive/personal administrative assistant. Must have a valid Oregon driver's license and meet the insurability requirements of the company. The statements made in any and all of the position postings are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed, as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Stahlbush Island Farms, Inc is an equal opportunity employer, focused on the employment and advancement of all applicants and colleagues for employment and promotion without regard to race, color, ethnicity, religion, gender, pregnancy/childbirth, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, citizenship, veteran or military status, marital or domestic partner status, or any other category protected by federal, state and/or local laws. Stahlbush Island Farms is an equal opportunity employer, program auxiliary aids and services are available upon request to individuals with disabilities.

Description Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community- eligible for opportunities through the New Haven Hiring Initiative or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale! Hourly Range $31.05 Overview Under the supervision of the Administrative Manager and exercising independent judgment and initiative, provide a high level of support to the Division of Vascular Surgery. Assist faculty with scheduling meetings, internal and external meetings, and domestic and international travel. Edit and proofread various material for grammatical and factual accuracy and take meeting minutes. Assist faculty in entering CV'S into the faculty profile system, CV builder. Work closely with staff responsible for expense report and preparation and business office in execution of financial transactions. Required Skills and Abilities 1. Prior demonstrated proficiency working in an administrative support position in a medical/clinical environment. Proven ability to work productively under pressure with constant and varied interruptions, meet deadlines, manage a broad variety of tasks and shifting priorities in a changing environment, and take initiative. 2. Demonstrated ability with high volume clinical scheduling. Proficient computer skills including well-developed knowledge of Microsoft Office and Outlook Calendar. 3. Ability to multitask and meet deadlines; easily adaptable to change. Excellent organizational and oral written communication skills. Ability to correctly and efficiently complete online forms and entries in the University electronic system. 4. Well-developed problem-solving skills, ability to work independently, and exercise good judgement. Proven ability to take initiative and follow through. 5. Ability to demonstrate patience, respect and emotional control under pressure. Display of strong and versatile interpersonal skills and ability to work with a diversity of individuals such as community members, a wide range of vendors. Administration and personnel from other departments. Preferred Skills and Abilities 1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 2. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. Principal Responsibilities 1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities. Required Education and Experience Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education. Required License(s) or Certification(s) Required License(s) or Certification(s): Physical Requirements Physical Requirements: Job Posting Date 12/16/2025 Job Category Administrative Support Bargaining Unit L34 Compensation Grade Labor Grade D Compensation Grade Profile Time Type Full time Duration Type Staff Work Model Hybrid Location 330 Cedar Street, New Haven, Connecticut Background Check Requirements All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website. Health Requirements Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy. Posting Disclaimer The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement. The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department. The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran. Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA). Note Yale University is a tobacco-free campus. Salary31.05 Hour Listing Type Jobs | Remote Categories Clerical/Administrative Position Type Full Time Experience Level Senior Level Salary Min 31.05 Salary Max 31.05 Salary Type /hr.

Executive Assistant / Studio Administrator Based in Portland, OR. This is a Part-time position, with room for growth. We are a busy Professional Headshot Photography Studio located in Portland, Oregon. We value customer service, attention to detail, making clients feel welcome and cared for. Our clients are local and international professional speakers, entrepreneurs, authors, performers, practitioners, CEOs, and business owners. Job Description We are looking for an experienced Executive Assistant / Studio Administrator who can take minutia and detailed administrative tasks off the plate of our executive. Our ideal person for this job is creative, efficient, and task oriented. She/he is comfortable working independently, takes direction cheerfully, and exercises excellent taste and judgement. S/he is personable and a good communicator on the phone and in writing. Responsibilities Provide professional administrative support to our executive and exceptional customer service to clients. Daily tasks will range in scope and priority. A successful candidate must have the attitude that no task is too big or too small for their attention and focused efforts. Tasks will include reviewing, answering, generating and sending email correspondence; generating, editing and maintaining documents using Microsoft Office; miscellaneous data entry and file maintenance; general clerical duties; and special projects as assigned. Our ideal candidate loves getting things done, is highly organized, gets personal satisfaction from being helpful, and working as part of a team. Our ideal candidate has an efficient approach to tasks and is excellent at initiating and maintaining supportive and smart systems that will serve us well as our company grows. This person is, first and foremost, excellent at rolling up their sleeves and taking action, proactively taking things off our executive's plate. Demonstration of examples of roles in which you have freed up the time of someone you were assisting in the past will be required. This individual can transform a fire-hose of potentially conflicting 'must-dos' into a linear 'plan of action'. You have the ability to take disparate information and conflicting priorities and not only make order out of it, but 'make tracks' and 'get sh*t done'. This is a role with a lot of 'ownership' potential. We want to empower the individual in this role to 'take-charge' of their area and make a personal impact in the company. We want someone who would like to grow with the company. Hours will start at part-time 15-20 hrs a week, however there is potential for more hours over time. Schedule is somewhat flexible with a combination of core remote week day hours as well as in person shoot assistance that may be required outside of core hours ( evening or weekend.) We want someone with a sense of personal responsibility to progress on projects without supervision. In this position you will: Follow up with client inquiries professionally, describing package offerings, communicating the differentials of our work to potential clients. Be "ground control" for our busy studio by maintaining and communicating schedule and scheduling additional supportive staff (stylists, photo-assistants) as needed for upcoming shoots. Set appointments and manage studiomanage the studio calendar. Be the point-person for all orders and client image files. You will follow up with receipts, and track progress of retouching files with retouchers and track final image delivery for clients. Provide 'Traffic-Control' for all client jobs (i.e., deciding which project needs attention when, tracking the progress of projects, keeping track and giving reports as needed.) Provide client communication + care before shoots, during, and after by facilitating on-going relationships with clients. Supervise + direct design contractors, or occasionally put together simple marketing and communication pieces yourself in Photoshop, InDesign or Canva. Develop community and communication channels maintaining the smart, passionate, creative, caring 'voice' of our studio on social media (Instagram, Twitter, Linked In, Facebook). Walk and drive to run errands in the local area as necessary. Qualifications ● 3-5 years experience working at the senior or executive level in an administrative or coordination role in an office or studio setting. ● Flexible - takes direction with ease ● Ability to effectively manage time, prioritize tasks and work within deadlines with little supervision ● Demonstrates initiative, is self-motivated and proactively takes on tasks ● The ability to think of creative solutions and keep abreast of technology + Apps (examples: Canva, Animoto) that can help us to a.) become more efficient and b.) work better as a team and c.) communicate with and serve our clients in fun and delightful ways, is highly valued. ● Ability, interest, and experience in developing community and communication channels by maintaining the smart, passionate, creative, caring 'voice' of our studio on social media (Instagram, Twitter, Linked In, Facebook) is a plus. ● Design sensibility and experience is a definite plus. Understanding of typography and white-space is not required but will definitely make you stand out. ● Ability with Photoshop (retouching) is a plus. But more importantly, the ability and 'eye' to perform quality control as you coordinate with contracted retouchers to ensure the high artistic standard of the work of the studio is maintained before sending final work to clients is a must. ● Advanced verbal and written interpersonal communication skills and personal discretion and 'good taste' required. ● Extremely organized with strong multi-tasking and time management skills. Ability to juggle multiple projects with superb accuracy. ● Excellent written and verbal communication skills. The ability to write, speak and interact clearly and professionally. ● Must be able to maintain a professional demeanor and a positive service attitude at all times. ● Detail oriented with good analytical skills. Additional Information Important Note: Please read before applying: Yes, we are a photography studio, but we want to be clear: this position is not suitable for aspiring photographers. This is an administrative, behind the scenes, support role. Please do not apply if you don't have a strong track record and experience in an administrative support or *related role. (* i.e., Administrative assistant, Office Manager, etc.) Thank you.

George Fox University's Department of History and Politics and Department of Communication Studies is seeking an exceptional administrator to serve as our Administrative Assistant. About the Job: This administrative assistant position serves as an essential member of the History & Politics and the Communication Studies departments, providing a high level of support for the academic program and the work of the department chairs and faculty. Exceptional office and program management are key elements in successful contributions toward university goals. Job responsibilities include, but are not limited to: Providing administrative support for department chairs and faculty. Planning and organizing department and student recruitment events (Friday @ Fox, Bruin Preview, Scholarship Summit); participating as needed or asked in College of Humanities and university events. Creating and maintaining a courteous and welcoming presence to students and other visitors as the public face of these departments. Assisting in the hiring and managing of student employees. Collaborating with department chairs to facilitate requirements of academic administration offices. Managing department budgets and finances, purchasing department supplies, travel needs, food, etc. Communicating effectively and courteously with others, including employees, students, and the public, in a spirit of teamwork, respect and customer service. By actions, words, and lifestyle, be a Christian role model to students, whether through casual contact or in a formal supervisory role. Demonstrated experience working cross culturally with respect, appreciation and humility. Other duties as assigned. A Day in the Life of This Position: Each day involves providing administrative support to department chairs and faculty, managing the office environment, and serving as the first point of contact for students and visitors. Responsibilities include tracking budgets, supervising student employees, coordinating academic tasks such as syllabi and course evaluations, and planning departmental events. The role blends organization, communication, and hospitality to ensure the departments run smoothly. We're looking for candidates who have: A Bachelor's Degree or an Associate's Degree with equivalent work experience. 3-5 years of successful office clerical and administrative support, preferably experience in a higher education environment. Exceptional written, verbal, and interpersonal communication skills. Excellent organization skills and detail orientation with the ability to manage multiple tasks and meet deadlines. Positive decision-making and problem-solving skills. Proficient knowledge of Microsoft Office - Word, Excel, Google documents, Internet navigation, and able to become proficient in other administrative software programs. Integrity and discretion in maintaining a high degree of confidentiality. Legal authorization to work in the United States. This position does not offer visa sponsorship; therefore, only applicants who do not require sponsorship for employment visas, now or at any point in the future, should apply. A commitment to the University's Theology of Racial and Ethnic Diversity. A desire to work with a diverse community of students and employees who represent various cultures, backgrounds, abilities, ethnicities, political views, and expressions of Christian faith. A personal commitment to Jesus Christ and express their Christian testimony in a church. In addition, employees agree to live in agreement with the Community Lifestyle Statement and affirm the theological commitments expressed in the Statement of Faith. Job information: Hours Per Week: 25 hours per week, 9 months per year Primary Work Location: Newberg Campus Working Conditions: Physical requirements are those of a normal office environment. Supervisor: Chair, Department of History and Politics George Fox University has been transforming student's lives for over 125 years. We are a Christ-centered community that prepares students spiritually, academically, and professionally to think with clarity, act with integrity, and serve with passion. Our vision is to be the Christian university of choice known for empowering students to achieve exceptional life outcomes. We put students first, with Christ at the center of our work, embracing change in order to improve. We are looking for enthusiastic candidates to join us in creating transformational experiences for our students. Being a part of our community means a commitment to faith and to a lifestyle that is consistent with the university's mission as described in the Statement of Faith and Community Lifestyle Statement on our website. As a Christ-centered community, George Fox University is an institution that values diversity as an essential dimension of God's design for human communities. In seeking to become a more inclusive community, we especially encourage applications from women and candidates from racial and ethnic backgrounds that are underrepresented in our community. What is most appealing about working at George Fox University? Faith-friendly: Our culture is unique for higher education. At George Fox you can pursue academic excellence while integrating scriptures, praying with staff members and students at work, and helping to make an impact on the world in a way that promotes Christian values. Unapologetically Christian: As a university, we have an enduring commitment to Christ, his kingdom and the truth of God's Word. Live out your calling: You are able to use your God-given talents and abilities while having a profound influence on students as they deepen their relationship with Jesus Christ. Equip students for kingdom work: You can be a part of helping students discover their callings, at which they will be able to glorify the kingdom of God just as they have seen you do. For your personal well-being we offer: A strong Christian vision and mission-led organization with opportunities for your growth and contributions. Wonderful Christian peers and a vibrant student population. A beautiful and peaceful campus environment with areas to walk and coffee shops and restaurants close by. Free Fitness Center membership. Free parking. Application Procedures - kindly apply only through this website When completing the online application, please upload the following as Word or .pdf documents in the section marked Letter of Interest and Curriculum Vitae or Resume : Letter of Interest Curriculum Vitae (CV) or Resume Other supporting materials may be requested at a later stage of the review process. Interested applicants are encouraged to apply immediately as review of applications will begin immediately and continue until the position is filled. We invite you to Be Known at Oregon's largest private and nationally recognized Christian University! **This position is subject to close at any time, regardless of the date on the posting. **Have questions or need assistance with our application process? Contact ****************************** Equal Employment Opportunity Policy The university is an equal-opportunity employer. Every employee has the right to work in surroundings free from all forms of unlawful discrimination. It is our policy to make decisions about applicants and employees without regard to sex, age, race, color, marital status, national origin, disability, veteran status, or any other status to the extent prohibited by applicable local, state, or federal law. This prohibition applies not only to the recruiting and hiring process but to all facets of the employment relationship, including promotion, pay, training, classification, performance reviews, discipline, and termination. George Fox is owned by the Northwest Yearly Meeting of Friends Church and its mission is distinctly Christian. Employees are required to agree with and abide by the university's faith statement and its statement of community responsibilities. Within the context of this agreement and commitment, employment opportunities are otherwise available to all persons on the basis of their experience and skills. In the recruiting process, the university may make special effort to solicit applicants from underrepresented groups. This is done as an affirmative step to increase the representation of these populations in the university's workforce to better match their availability in the labor market. Hiring decisions are based on the applicants' qualifications as they relate to the needs of the position.

Job Details OREGON - PORTLAND, OR Full TimeDescription Applied Technical Services, LLC (“ATS” or the “Company”) is a leading provider of critical testing, inspection, certification, and compliance services. The Company serves clients across a diverse set of large and stable end markets including manufacturing, power generation, aerospace, medical, and defense. ATS was founded in 1967 and is headquartered in Marietta, GA. Today the Company employs nearly 2,100 team members in over 95 locations across the United States. Our purpose is to create a safe and reliable world and our mission is to deliver assurance through precise technical and professional services. Summary: ATS is seeking Level II Radiographers with source experience and RT Assistants to support our Portland, OR office. Responsibilities/Duties: RT Assistants Perform tasks as directed in order to prepare components or equipment for inspections. Work alongside certified technicians to help complete projects and learn activities. Interface with personnel to determine scope of work and work priorities in order to meet customer expectations. Help clean and organize equipment before, during, and at the completion of projects. Document on job training experience as assigned by management. Perform other job related tasks as assigned by supervisors. Responsibilities/Duties: Level II Radiographers Perform RT examinations of materials in accordance with procedures, codes, standards, and specifications. Set up and utilize NDT Testing Equipment for Radiographic Inspections. Be thoroughly familiar with the scope and limitations of the methods for which qualified and exercise assigned responsibility for OJT and guidance of trainees Interface with department managers and clients to determine scope of work and work priorities in order to meet customer expectations. Be able to prepare written instructions and to organize and report the results of examinations. Work independently and support team members. Perform other job related tasks as needed and assigned by supervisors. Actively participate in ATS and Client Safety Programs. Qualifications Minimum Requirements/Qualifications: RT Assistants - Meet the minimum requirements of an NDT RT Assistant, High School Diploma, GED, or equivalent; math and print reading skills; ability to used computers for data entry and report writing. Applicants with documented prior NDT classroom training or OJT preferred. Level II Radiographers - Meet the minimum requirements of an NDT Level II RT Technician; provide documentation of education, training, and experience in the applicable NDT method(s); have a working knowledge of industrial environments and general manufacturing processes; ability to effectively communicate with other departments, and customers to report issues and solve problems. Documented experience with DR and/or CR X-ray imaging and processing as required. State or IRRSP card required. Additional NDT certs are a plus. High School Diploma, GED or equivalent. Completion of a 40 Hour Radiation Safety Course preferred. All applicants require the following: Ability to learn and comply with all company policies and procedures. Excellent communication skills written and verbal. Applicants must pass a drug screen and have a valid driver's license with a clean driving record. “U.S. Persons” Only: A requirement of this position is access to information that is subject to U.S. export controls under the U.S. International Traffic in Arms Regulations (“ITAR”). Accordingly, the company will consider only “U.S. Persons” for this position. A “U.S. Person” includes (a) U.S. citizens or nationals; (b) U.S. lawful permanent residents (i.e., “green card” holders); (c) persons granted refugee status; or (d) persons granted asylum in the United States. This information is collected solely for purposes of complying with U.S. export control requirements and will not be used to unlawfully discriminate in the hiring process. Work Conditions: Must be able to wear safety equipment as required by the safety department for personal protection. Work from heights on scaffolding, ladders, elevated platforms, man-baskets, etc. Work in confined spaces which will require crawling, stooping, climbing, etc. Work in around operating equipment and industrial environments. Work with radiation and hazardous materials such as cleaners, penetrants, film developing chemicals, etc. Work shifts up to 12 hours/day and 7 days/week and travel for extended periods of time Ability to lift and carry 100 pounds. Benefits: ATS offers excellent wages and advancement opportunities. ATS full-time employee benefits include: medical, dental, vision, 401k, vacation, personal time, and bonuses. EOE/AA/M/F/Vet/Disabled ATS is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Transmit information or documents using a computer, mail, or facsimile machine. Operate standard office equipment other than computers. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Handle incoming and outgoing mail, including date stamping and distributing incoming mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Compile, copy, sort, and file records of office activities, business transactions, and other activities. Enter and locate work-related information using computers and/or point of sale systems. Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors. At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.

Now Hiring: Company Management Assistant Department: General & Company Management | Reports to: Company Manager Status: Full-Time, Non-Exempt Hourly Rate: $22.66 | Location: Ashland, OR 1/5/2026 - 6/25/2026 The Oregon Shakespeare Festival (OSF) is seeking an organized, service-oriented Company Management Assistant to support our vibrant community of artists and staff. This role is ideal for someone who enjoys balancing administrative precision with people-centered problem solving in a creative and fast-paced environment. The Role You'll Play As a Company Management Assistant, you'll provide hands-on support to OSF's General & Company Management department, ensuring that artists, staff, and guests have what they need to thrive. You'll help manage housing and travel logistics, coordinate hospitality and company events, and assist with transportation and office operations. You'll also participate in an on-call rotation, providing responsive, thoughtful support to artists and company members as unexpected needs arise. What You'll Do Administrative & Department Support: Assist the General & Company Management team with day-to-day operations, communications, and guest artist services. Housing & Travel Coordination: Work with Coordinators to meet artist housing and travel needs; maintain up-to-date housing and scheduling tools. Project Management: Contribute to projects like the Welcome Book, Housing Catalogue, Week of Welcome, and budget tracking. Hospitality & Events: Support receptions, orientations, company gatherings, and other artist-centered events. On-Call & Transportation: Participate in a 24/7 on-call rotation for emergencies and transport artists, staff, or materials as needed. Car Share & Vehicle Management: Execute daily operations for OSF's car-share program, including bookings, refueling, and training. Collaborative Support: Work closely with Safety, Stage Management, and Housing to ensure artists' logistical and accessibility needs are met. You'll Thrive Here If You… Hold a high school diploma or equivalent (some college preferred). Have at least one year of professional experience in customer service, hospitality, or a related field. Are highly organized, adaptable, and thrive in a team-oriented environment. Communicate clearly and maintain the highest level of confidentiality. Possess strong Microsoft Office skills (Word, Excel, Outlook) and are comfortable learning new technology tools. Hold a valid driver's license and maintain a clean Motor Vehicle Record (MVR). Enjoy problem-solving and are willing to take initiative in meeting the needs of artists and colleagues. Preferred Qualifications Background in theatre, live entertainment, or company management. Experience using cloud-based collaboration tools (e.g., Box.com). Strong organizational and motivational skills; ability to work independently. Physical & Schedule Requirements Ability to drive in all weather and visibility conditions. Frequent walking and stair climbing; occasional lifting up to 40 lbs. Schedule includes evenings, weekends, and after-hours requests as part of the on-call rotation. Organizational Background The Oregon Shakespeare Festival (OSF) was founded in 1935 in Ashland, OR, and has grown from a three-day festival of two plays to a nationally renowned theatre arts organization that presents a rotating repertory season of up to 10 plays and musicals, including illuminating interpretations of Shakespeare, other enduring classics, and new works. OSF productions have been presented on Broadway, internationally, and at regional, community, and high school theatres across the country. OSF received the 1983 Special Tony Award for Outstanding Regional Theatre and is one of the largest nonprofit theatres in the nation with three stages, including an outdoor Allen Elizabethan Theatre. Statement of Purpose The Oregon Shakespeare Festival creates world-class theatre, revealing our collective humanity through illuminating interpretations of new and classic plays, and inspiring a love of our art form for current and future generations. Company Values We are committed to working toward inclusion, diversity, equity, and accessibility, creating a space of belonging for all audiences and employees-through concrete actions and systemic improvements. We nurture and support our artists, attracting and retaining diverse, innovative talent across the organization. We believe in the transformational power of collaborative artmaking and performance. We recognize the importance of responsible stewardship of resources and sustainable business, financial, and environmental practices. We serve the public good and engage with and respect our community of artists, audiences, staff, local citizens, patrons, donors, and the greater theatre community worldwide.

Job DescriptionWhy Work for Us? Partners In Care (PIC) is an independent 501(c)(3) nonprofit organization and the largest, oldest provider of home health, palliative care, and hospice services in Central Oregon. Serving Deschutes, Crook, and Jefferson counties, our dedicated team of over 200 employees and 150 volunteers delivers compassionate, patient-centered care across a 10,000-square-mile area. Additionally, Hospice House in Bend, Oregon, is a specialty hospital for inpatient hospice care, creating an oasis of tranquility and comfort for patients and their families. We prioritize excellence, empathy, and collaboration. We foster a culture of kindness, respect, and learning while valuing diversity and the well-being of our employees, volunteers, patients, and families. Status: Full Time (hourly, non-exempt) 40 hours per week. Hours: 8:00 AM to 5:00 PM Monday-Friday. Work outside of these hours may be required. Summary/Objective The Clinical Administrative Associate III provides administrative support in a variety of functions to individuals, teams, departments, or other groups in the organization. Collects, reviews, and analyzes data and prepares reports and other presentation materials. Additionally, an Administrative Associate may be responsible for creating reports and distributing them on a regular schedule. Essential Functions: Part-time/back-up scheduler. Provides general administrative support for the Clinical Operations Director and the Clinical Supervisor. Assists with phone/front desk coverage, as needed. Serves as department resource for troubleshooting, operational assistance, and clinical staff support. Assists Clinical Supervisors with new staff training/orientation. Supports special project requests. Supports and troubleshoots staff scheduling and processes. Provides PTO staff coverage, overflow support, and process troubleshooting for various departments. Assist in answering the central telephone system and direct calls accordingly. Receives the public and answers questions, in person and by telephone; responds to inquiries from employees, citizens, and others and refers, when necessary, to the appropriate person, official, or department. The above statements are meant to be a representative summary of the duties of the Clinical Administrative Associate III position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Required Skills & Qualifications: Clinical Administrative Associate possesses excellent interpersonal skills in a clinical setting, and the ability to communicate and relate effectively with Clinical Operations Director, clinical Supervisors, office staff, and agency visitors via in-person, phone, and email communications. Must be detail oriented with excellent organizational, communication, problem-solving and time management skills. Able to take direction from a wide variety of individuals at all levels. Prior experience in hospice and home health operations is desired, and willingness to develop a broad knowledge base in these areas of operation is required. More than 75% of daily tasks are completed at a desk. Advanced word processing, Excel/spreadsheet, and graphics software skills. Requires a high school diploma or its equivalent. Ability to pass a background test, drug screen, and TB test. Ability to work independently and collaboratively within an interdisciplinary team. Compassion, empathy, and dedication to patient care. Supervisory Responsibility: This position has no supervisory responsibility. Work Environment: Category 3 - Position includes tasks that involve no exposure to blood, body fluids, tissues; would not be required to perform Category I tasks. Company Perks: We offer two medical, dental, and vision plans. Insurance starts on the 1st of the month following the hire date! Generous Paid time off. $25,000 life insurance policy. Short and long-term disability. 403b retirement savings with employer match, no vesting required! Employee Assistance Program Voluntary benefits: Legal Shield, AFLAC & MASA Transportation.

Job DescriptionDescription: We're looking for a skilled Office Assistant to join our administrative team and help keep our operations running smoothly. The Office Assistant will provide comprehensive administrative and accounting support to ensure the efficiency of office operations. This position requires a motivated, detail-oriented individual with proven experience in bookkeeping, office management, and general administrative duties. This is not an entry-level position - prior experience in a similar administrative or accounting support role is required. Key Responsibilities Perform bookkeeping functions including Accounts Payable (AP), Accounts Receivable (AR), and collections. Conduct credit checks and assist in managing customer accounts. Process, scan, and organize paperwork related to accounting, production, and administration. Answer phones, greet visitors, and provide excellent customer service. Provide backup support to the Accounting Manager as needed. Manage office supplies, purchasing, and vendor relationships. Assist with general administrative tasks to support the office staff and management team. Ensure files, records, and systems are well-organized and maintained. Requirements: Qualifications Minimum 3+ years of experience in an office assistant, accounting clerk, or similar role. Proficiency with Microsoft Office Suite (Word, Excel, Outlook), and standard office equipment. Strong attention to detail, organization, and time management skills. Excellent written and verbal communication abilities. Ability to handle confidential information with integrity and discretion. Team-oriented with a proactive approach to problem-solving.

Details Information Department Ext Washington Co Office (TEX) Classification Title Administrative Program Assist Job Title Administrative Program Assistant Appointment Type Classified Staff Job Location Beaverton Benefits Eligible Not benefits eligible Remote or Hybrid option? Employment Category Limited Duration Job Summary This recruitment will be used to fill one, part-time (approximately 4 hours per week) Administrative Program Assistant position for the Division of Extension and Engagement's Oregon Naturalist Program in the Oregon State University (OSU) Extension Washington County Office. This is a limited duration position with hours that will vary based on the programming needs and is expected to last approximately six months from the appointment begin date. This is a limited duration Administrative Program Assistant (APA) position with the Oregon State University Division of Extension and Engagement's Oregon Naturalist Program. The Oregon Naturalist Program (ONP) is part of the OSU Extension Service Forestry and Natural Resources Program. This position is based in Washington County, Oregon. This APA is supervised by the Oregon Naturalist Program Coordinator. The weekly hours for this position will vary based on programming needs. The APA provides critical administrative support for the Youth and Environment Educators (YEE) program, a partnership with Metro Regional Government that trains youth leaders to educate and engage children and families on the natural environment, and is nested under the ONP. This support includes assisting with programming planning, organization, collaboration, and outreach related to training youth leaders to educate and engage children and families on the natural environment. Ensuring compliance to youth safety, this position will work with the OSU Youth Protection office. This APA works with the Oregon Naturalist Program Coordinator to ensure that non-credit educational programming and outreach activities serve broad and diverse populations in an accessible, inclusive, equitable, and socially just manner. This includes complying with civil rights and language/visual access regulations The division has built the capacity and expectation for employees to use digital communications and technologies in the modern-day workplace. This reflects our demonstrable commitment to using digital communications tools and changing technologies as a primary way to raise Oregonian's awareness of and engagement with our organization, programs and resources. This APA position requires working outside the office setting. Active and effective communication with OSU employees and key stakeholders is critical to the success of this position. About the Oregon Naturalist Program: The Extension Oregon Naturalist Program provides people with an opportunity to learn about natural resources through the study of rigorous science and research-based content: the natural history of plants, animals, habitats, and geology, the history and processes of landscape change, as well as the most relevant topics in present-day sustainable natural resource management. Participants volunteer for natural resources programs, agencies, organizations, and other groups in their communities. About the Division of Extension and Engagement (division): The Division of Extension and Engagement (division) is core to Oregon State University's mission. The division helps create real solutions and positive impact across Oregon and beyond. The division is aligned under the leadership of the Vice Provost for Extension and Engagement. To learn more about our division and its core units and initiatives, visit the division's website. Oregon State University strives to ensure that all educational programs, services, activities, and materials we offer to the public are identified, developed, delivered, and evaluated in an accessible, inclusive, equitable, and socially just manner. OSU division's educational programs, services, activities, and materials are available to all people. OSU division prohibits discrimination in all its programs, services, activities, and materials. All employees are responsible for and expected to comply with Civil Rights obligations and actively work to expand access to all eligible populations. Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all. FACTS: * Top 1.4% university in the world * More research funding than all public universities in Oregon combined * 1 of 3 land, sea, space and sun grant universities in the U.S. * 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties * 7 cultural resource centers that offer education, celebration and belonging for everyone * 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates * 35k+ students including more than 2.3k international students and 10k students of color * 217k+ alumni worldwide * For more interesting facts about OSU visit: ***************************** Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total Rewards Package: Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including: * Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. * Free confidential mental health and emotional support services, and counseling resources. * Retirement savings paid by the university. * A generous paid leave package, including holidays, vacation and sick leave. * Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. * Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. * Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life. Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU. Key Responsibilities 60% Oregon Youth and Environment Educators (YEE) administrative support * Provide administrative program support functions related to the daily operational activities for the YEE program in Washington County. * Ensure compliance with the OSU youth safety policies. * Ensure of safe, inclusive, and welcoming environment for adults and youth in the YEE program at both the office and site locations. * Collaborate with the ONP Coordinator and the ONP Education Program Assistant to explore ways that YEE and ONP can work together on mutually beneficial projects. * Mentor youth leaders. Individuals will have different backgrounds and communication styles and expectations. * Foster positive and supportive youth peer interactions and community between YEE members. * Track requests from YEE participants and community members through appropriate digital communication and tracking tools, such as Ideal-Logic and MailChimp. * Organize, schedule, and coordinate events on behalf of YEE, based on program needs. * Commitment to offering a physically, psychologically and emotionally safe environment for all adults and youth. 30% Administrative assignments * Attend program meetings, including those attended by youth participants and community partners. * Follow up on tasks discussed in program meetings. * Complete administrative tasks, which include digital drive organization and archival maintenance. * Maintain and update records of youth participants' attendance and engagement. * Assist with non-credit programming planning, organization, and outreach. * Follow OSU and division brand guidelines for programmatic communications, marketing and engagement. * Develop procedures necessary for work completion. 10% Other duties * Process financial transactions related to the program (e.g., mileage reimbursements). * Complete the division's civil rights training session(s). * Perform other duties as assigned. What We Require Three years of office experience which included two years at full performance level and experience generating documents; and Lead work responsibility or coordination of office procedures. What You Will Need * A commitment to collaborative and respectful learning and working environments that are safe, inclusive, and welcoming. * Ability to communicate successfully and inclusively with broad and diverse groups in a culturally responsible manner. * General knowledge and ability to use computers, including proficiency with information technology, collaborative work platforms, and professional office software such as or similar to the Microsoft Applications. * Ability to work independently with minimal supervision. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. What We Would Like You to Have * Demonstrated leadership experience with volunteer programs. * Experience working with youth in a formal or informal educational setting. * Prior participation in youth development and education or similar educational programs. * Ability to learn and adapt to using multiple forms of digital communication systems, including website software, email newsletters, social media, and other tools in a changing technological environment. Working Conditions / Work Schedule * The Administrative Program Assistant has regular contact with the public, in person and by telephone or email, to promote awareness of interest in the Oregon Youth and Environmental Educators Program. There is regular communication in person, by telephone and email with participants, potential participants, and community partners related to the program. * Flexibility to work non-standard schedule: evenings and weekends may be required based on programming needs, coordinating with supervisor to adapt work schedule to address needs. * This is a limited duration position with intermittent hours which will vary weekly based on programming needs. More work hours will be assigned in the spring and summer. * Position duties will include working in a varied working environments including professional offices and outdoors. * The primary work location for this position is the OSU Washington County Office in Beaverton, Oregon. However, remote work may be established via OSU's Flexible Work Arrangement Agreement Form, with pre-determined periodic reviews of on-going work for continuation of the agreement. Pay Method Hourly Pay Period 1st through the last day of the month Pay Date Last working day of the month Min Salary $20.98 Max Salary $31.63 Link to Position Description ********************************************************* Posting Detail Information Posting Number P05481CT Number of Vacancies 1 Anticipated Appointment Begin Date 12/31/2025 Anticipated Appointment End Date 06/30/2026 Posting Date 12/01/2025 Full Consideration Date 12/10/2025 Closing Date 12/17/2025 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants Special Instructions to Applicants To ensure full consideration, applications must be received by 12/10/2025. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants. Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position. Equivalent required experience is based on full-time equivalent (40 hours per week). PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties. Typically, the starting salary is at the lower end of the salary range. For additional information please contact: Nadine Menashe, ****************************** Accommodation and/or Accessibility Requests: Please reach out to the Search Chair with any requests or questions for accommodation and/or accessibility relating to the interview process. Alternatively, requests may be directed to the Office of Equal Opportunity and Access at **************. We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team at **********************************. Supplemental Questions

Department: University Advancement Appointment Type and Duration: Regular, Ongoing Salary: $55,000 - $61,000 per year Compensation Band: OS-OA05-Fiscal Year 2025-2026 FTE: 1.0 Application Review Begins open until filled Special Instructions to Applicants To be considered for this position, applicants must submit a complete application. Complete applications must include a cover letter and a resume that address how you meet the minimum and preferred qualifications. We are interested in finding the best candidate for the position. We encourage you to apply, even if you don't think you meet every one of our preferred qualifications--use your application to let us know what is meaningful to you about the role and what transferable skills or other qualities you would bring. Department Summary University Advancement (UA) supports the University of Oregon's (UO) mission of providing exceptional teaching, discovery, and service by strategically positioning the university to create awareness, build long-term relationships, and secure resources that increase understanding and further its aims. The division consists of approximately 200 employees primarily working out of Eugene, with offices in Portland and Bend. We are committed to fostering equity and inclusion in a welcoming, safe, and respectful environment that recognizes the value of all members of our community. The Advancement Strategies and Technology Innovation (ASTI) department is focused on finding the solutions for foundational issues that will best position UO Advancement to achieve its goals around engagement and fundraising. The department has a unique function in that it is based in UO Advancement but also has a strong working partnership and provides strategic direction to UO Foundation (UOF) and UO Information Services staff. Position Summary The Executive Assistant provides high-level, confidential administrative support to the Associate Vice President (AVP) of Advancement Strategies. This role serves as the AVP's primary point of contact for scheduling, communications, and operational coordination and plays a critical role in coordinating campaign planning efforts. The Executive Assistant plays a key role in managing daily workflows, supporting strategic initiatives, and ensuring smooth departmental operations. This position also supervises administrative support staff that provide support for the Prospect Development and Digital First Strategies teams This role includes responsibility for maintaining fiscally sound management practices in alignment with departmental and university policies. This includes monitoring, administering, and maintaining account records for leadership budgets and expenditures, as well as overseeing shared budget lines and memoranda of understanding (MOUs). Minimum Requirements • Bachelor's degree or an equivalent combination of experience, education, and/or training. • Two years of experience providing high-level administrative support within a large, complex organization or team. • One year of progressively responsible experience in supervision or performing lead worker responsibilities. Professional Competencies • Ability to work independently to anticipate needs, prioritize multiple tasks, and follow through while handling frequent interruptions and rapidly shifting priorities. • Ability to manage people and work effectively with others. • Ability to manage executive calendars, coordinate travel, schedule complex meetings with several stakeholders and staff executive level committees. • Experience with data collection and analysis. • Strong time management and organizational skills, with the ability to manage details of multiple and complex projects within firm schedules. • Excellent verbal and written communication skills, especially technical writing and creating visual representations of data analysis and workflows. • Ability to work with technology platforms. • Ability to manage stressful situations with tact and diplomacy and to use sound judgment and initiative, particularly as it relates to handling sensitive and/or confidential information. • Ability to interact, communicate and work effectively with individuals, recognizing and respecting the many and varied identities of each person. • Commitment to promoting and enhancing diversity, equity, and inclusion. Preferred Qualifications • Budget management and administration experience. • Professional experience in note/minute taking and documentation, especially for board, volunteers, or senior leadership. • Experience providing executive-level support in a higher education environment. FLSA Exempt: Yes All offers of employment are contingent upon successful completion of a background check. The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit our website. The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please email us or call ************. UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information, related policies, and complaint procedures are listed here. In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online.

Job Description MV Advancements in McMinnville, OR is hiring a full-time Supervisor Assistant to join our mission of empowering people to live their best life. If you thrive in dynamic environments, love building meaningful relationships, and want a career in human services that truly makes a difference, this is your moment. Apply today and be the change! As a Supervisor Assistant, you'll earn $22-$28 per hour. We provide training and advancement opportunities, helping you grow professionally. Full-time Benefits: Medical, dental, and vision 6 paid holidays plus three "floating holidays" Paid time off (PTO) Life and AD&D Company-wide Benefits: Company-sponsored 401(k) plan with employer contribution 100% employer-paid employee assistance program (EAP) for the employee and their household Access to telemedicine for the employee and anyone in their household State and federally mandated leave programs THE GROWTH YOU HELP PROVIDE This is a full-time human services position, Monday to Thursday with occasional Fridays. As a Supervisor Assistant, you will Complete production tasks assigned by the supervisor Act as a working supervisor and provide ongoing skill training for a crew of production workers who experience developmental disabilities with the goal of developing job skills needed for competitive integrated employment. Provide supervisor support when Small Group Supervisor(s) are not available to support client needs. Keep the work area flowing smoothly and efficiently to facilitate production. Respond to client and business needs professionally and maintain positive working relationships. OUR IDEAL SUPERVISOR ASSISTANT We're looking for someone who can meet the following qualifications: Passionate about service and a desire to support others to achieve their goals Production experience is preferred. Proven experience reading, writing, and speaking English effectively in business communication. Attention to detail with a positive attitude. Complete all required training within the associated training timelines. Minimum high school diploma or GED 18 years of age or older and able to provide proof of eligibility to work in the United States at time of hire. Valid driver's license with a safe driving record ABOUT US We are a local nonprofit founded in 1966 with a primary focus on job training for individuals with developmental disabilities. We currently provide solution-oriented services to those we support in the areas of employment, residential support, and community inclusion. Our mission is to empower people to live their best life! We put people first in everything we do. We are flexible and always looking for new and innovative ways to enhance our services. With a belief in growth through teamwork and uncompromised integrity, we work together to create a culture of inclusion built on trust, respect, and dignity for all. In order to hire and retain employees who support our belief in the value of community-based services that promote independence, integration, and self-respect, we offer competitive pay, excellent benefits, and a supportive work culture. Our culture is built off our core values: We Are People People Let's Try This Be Your Best! We Got This! PIVOT! HOW TO JOIN US Join our human services team and help us create a more inclusive workforce! Our initial application process is quick, easy, and mobile-friendly. Apply now! MV Advancements is and Equal Opportunity Employer We take the care and safety of people seriously. To obtain a position, applicants must pass a pre-employment drug screen (we are a drug-free workplace), and be approved through our agency-specific DHS background check. If you have questions regarding your ability to qualify, please feel free to call our office at ************ Job Posted by ApplicantPro