Manager's assistant/administrative assistant jobs in Port Saint Lucie, FL - 34 jobs

JRN: #2369 We are seeking a talented Executive Administrative Assistant to support our client, a private, mission-driven family in Palm Beach, to serve as a true right-hand. This is a dynamic, high-trust role for someone who thrives in fast-paced, founder-style environments and brings clarity, structure, and follow-through to complex priorities. This position goes far beyond traditional administrative support. The ideal candidate is a calendar expert, natural operator, and proactive problem-solver who enjoys owning projects from start to finish and supporting a principal who moves quickly and decisively. This is a rare opportunity for a driven, thoughtful professional who takes pride in execution, values trust and responsibility, and enjoys being at the center of meaningful, fast-moving work. Responsibilities Manage a highly complex and ever-evolving calendar with precision and confidence Act as a business liaison in meetings by taking detailed notes, synthesizing discussions, and driving next steps Own projects end-to-end, ensuring timelines, deliverables, and priorities are met Coordinate domestic and international travel and shifting logistics seamlessly Build and maintain systems for contacts, communication, and project tracking Anticipate needs, identify inefficiencies, and proactively solve problems Requirements Bachelor's degree required (Communications, Political Science, or related field preferred) 2-5+ years of executive support experience in a private household, family office, startup, or entrepreneurial environment Prior experience as a founder, early-stage operator, or supporting senior leadership strongly preferred Exceptional organizational, communication, and prioritization skills Comfortable working at a rapid cadence with changing priorities and irregular hours Highly detail-oriented, discreet, polished, and professional Low-ego, no-drama, collaborative mindset Full-time role with flexibility required, including evenings, weekends, and travel Compensation $150,000 + bonus, commensurate with experience Comprehensive benefits package and relocation assistance available Location: Palm Beach, FL. Full-time in person. Open to relocation.

Our client, a highly reputable family office, is looking to hire a Personal / Executive Assistant for their West Palm Beach office. In this role, the candidate will provide end-to-end administrative, personal, and executive support across both personal and business matters. The successful candidate will demonstrate sound judgment, adaptability, and clear communication, with a can-do, flexible attitude. Candidate will have the ability to remain available, with notice, for key engagements and online during travel, when needed. This is an exciting opportunity to get involved, wear different hats, and join a dynamic team! RESPONSIBILITIES Manage all travel, dining, and accommodation arrangements, ensuring seamless logistics and detailed itineraries Coordinate calendars across multiple individuals, working closely with assistants, executives, and household staff Proactively oversee scheduling, personal appointments, reservations, and confirmations to ensure accuracy and efficiency Prepare and submit expense reports and track related documentation Plan, organize, and support business, personal and social engagements, including family gatherings and private events Welcome and assist guests in both office and household settings with professionalism and discretion Maintain ongoing communication with administrative colleagues and household team members Coordinate the pickup and delivery of personal items such as packages and mail Research, source, and purchase items as requested, including online and in-person shopping Maintain organized electronic filing systems Track incoming and outgoing correspondence, ensuring materials are properly filed Conduct research on various topics, summarize findings, and maintain related records Ongoing ad hoc assignments and projects as requested REQUIREMENTS 3+ years of relevant experience in a similar role - out of hospitality is a plus! Strong verbal and written communication skills Proficiency with Microsoft Office Suite and comfort with modern technology, including apps and smartphones Exceptional organizational skills and strong attention to detail Flexible approach with the ability to operate beyond a set job scope Confident, capable, and solutions-oriented professional Ability to manage multiple requests simultaneously, prioritize effectively, and respond with urgency when needed Proactive self-starter who takes initiative and follows through Ability to work flexible hours if needed (i.e. for events or to stay online when principals are traveling, etc.) Comfortable adapting to last-minute changes Able to work independently while collaborating effectively with a broader team Willingness to travel between residences as required College degree preferred SALARY $100-$135K (DOE) + Benefits + Discretionary Bonus Opportunity + Perks! HOURS 8:30am-5:30pm (DOE) + flexibility if needed This role is on-site, 5x/ a week, with the ability to travel between the office and residences There will also be flexibility to WFH during certain times of the year #IND1

In support of the university's mission and objectives, the Administrative Assistant to the Dean of the Rinker College of Business oversees the day-to-day operations of the office ensuring efficient administrative and faculty support. The Administrative Assistant is responsible for accounting and payroll functions, maintaining financial accuracy while supporting curriculum currency to align with academic standards. Administrative Support Coordinates and maintains the Dean's schedule, ensuring efficient time management. Schedules meetings, appointments, and events, prioritizing critical engagements. Performs all clerical hiring tasks, schedule interviews and onboarding. Assists with other PBA departments on upcoming meetings and projects. Assists with FEFs and other Dean obligations. Oversees RSB scholarship administration. Organizes all ancillary events, graduation for the department. Accounting Completes and reconciles purchasing statements. Tracks and processes travel expenses. Tracks all special event expenses. Manages all accounts activity. Directs faculty expenses. Carries out payroll LOI and overloads. Office Management Oversees student reception. Manages office supplies. Oversees building maintenance and workorders. Coordinates and updates digital screens. Serves as lead for all Jenzabar activities. Curriculum Catalog Updates all faculty forms. Updates all catalog changes and edits. Responds to faculty needs and schedules. Qualifications EDUCATION: Post high school training, required; Bachelor's degree, preferred, or equivalent experience. EXPERIENCE: 5+ years of office and administrative management, required. ESSENTIAL COMPETENCIES (Knowledge, Skills, and Abilities) Customer Service Orientation - Keeps internal and/or external key stakeholder(s), students, parents, faculty, staff and community partners in mind at all times. Professionalism - Displays a high level of professionalism, e.g. timeliness, reliability, communication, and work ethic. Christ-first Faith - Provides spiritual support to community members, including students, on their Christian faith journey. Attention to Detail - Ability to efficiently and accurately focus on a specific task or number of tasks. Reviews details with a critical eye. Business & Financial/Budget Acumen - Demonstrates knowledge and understanding of financial concepts, accounting, marketing and organizational functions. Effective Communication - Expresses ideas and information in a clear and concise manner both verbally and in writing to convey clear, well-articulated messaging across a wide variety of audiences. Problem-solving - Anticipates, evaluates, diagnoses, and resolves problems in a systematic and fact-based manner. Project and Time Management - Effective planning and priority setting. Ability to manage several complex projects simultaneously while working under pressure to meet deadlines. Teamwork & Collaboration - Creates a climate that fosters commitment to a common vision and shared values that promote cooperation and working together through trust and support of others both departmentally and cross-functionally. ADDITIONAL REQUIREMENTS: Ability to sit for prolonged periods of time.

Become an integral part of the Consumer and Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As a Senior Administrative Assistant in Consumer and Community Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. Job responsibilities Maintain complex and detailed calendars Screen incoming calls and determine the level of priority, while using caution in dispensing information Manage the coordination and logistics of both internal and external meetings Arrange and coordinate complicated domestic and international travel Organize all aspects of internal and external events, including catering and transportation Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access Produce high quality emails and messages to individuals at all levels of the organization Maintain department documents, including current organizational charts and Executive Bio's Handle regular activities without prompting, and advise in advance with issues or delays Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Required qualifications, capabilities, and skills At least three years of administrative experience Advanced ability to organize Discretion and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Preferred qualifications, capabilities, and skills College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid option

Become an integral part of Consumer & Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Administrative Assistant in Consumer & Community Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. Job responsibilities Maintain complex and detailed calendars Screen incoming calls and determine the level of priority, while using caution in dispensing information Manage the coordination and logistics of both internal and external meetings Arrange and coordinate complicated domestic and international travel Organize all aspects of internal and external events, including catering and transportation Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access Produce high quality emails and messages to individuals at all levels of the organization Maintain department documents, including current organizational charts and Executive Bio's Handle regular activities without prompting, and advise in advance with issues or delays Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Required qualifications, capabilities and skills At least 3 years of administrative experience Advanced ability to organize Discretion and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Preferred qualifications, capabilities and skills Experience supporting at the Managing Director level (or equivalent) or above College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

Affinity Management Services is an Association Management Company proudly serving Miami-Dade, Broward, and Palm Beach County! We have grown over time due to our commitment to creating a first-class living environment for our residents and enriching the quality of life in our communities through our innovative services. As the demand for our services continues to grow, we are looking for individuals to join us on our quest to empower and transform each community we partner with. Job Summary: Affinity Management Services is seeking an Assistant Manager to support the daily operation of the management office for community associations. The Assistant Manager will be responsible for handling administrative tasks, ensuring effective communication, and maintaining organized records. Proficiency in Microsoft Office products and strong interpersonal and customer service skills are essential for success in this role. Key Responsibilities: Assist in the daily operation of the management office, following established company procedures and guidelines. Ensure proper telephone etiquette and handle messages courteously, accurately, and in a timely manner. Respond to all emails appropriately and promptly. Daily pickup of incoming mail (FedEx, UPS, USPS) and ensure timely distribution. Perform administrative assistant tasks, including record-keeping, filing, mail collection, word processing, data entry, and managing office supplies. Maintain and update information in VertiLink (Property Management Software) and other association databases. Provide general office support, including processing print jobs, scanning, and faxing. Assist community managers in preparing monthly board packages, meeting agenda notices, and in-house mailings. Coordinate and track important dates and meetings, such as turnover, annual, and budget meetings. Manage maintenance and purchase requests, including processing applications and other property-specific forms. Assist in producing meeting minutes for board meetings. Code and enter all invoices for the community. Collaborate with committees and committee chairpersons. Provide daily interaction and support to owners. Post all agendas to the proper physical locations and the website. Process vendor packets for all vendors and monitor vendor license and insurance expiration. Coordinate and reserve conference room events. Undertake special projects as instructed. Requirements Proficiency in Microsoft Office products (Word, Excel, Outlook, etc.). Professional communication skills (phone, interpersonal, written, verbal, etc.). Exceptional customer service skills. Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.). Bilingual proficiency is preferred. 2 years of experience in property management is preferred. General computer skills required. Who We Are: At Affinity Management Services, we are passionate about community association management. We value knowledge sharing and welcome new team members who enjoy the challenges of community association and property management, including Homeowners Associations, Condominiums, and Apartments. Our Values: We lead with the following values: Relationship Oriented: We exceed expectations and build lasting relationships. Teamwork: We collaborate and take collective ownership of our clients' needs. Professionalism: We hold ourselves to a high standard and have a continued commitment to self-development. Solutions oriented: We anticipate, adapt, and implement the right strategy and process. What We Offer: We invite you to be a member of our team, where you can enjoy a comprehensive benefits package, including: - Fully paid medical insurance - Voluntary dental, vision, life insurance, and short-term disability - 401(K) Plan after 90 days of employment Additionally, we provide competitive pay, paid time off, a respectful, caring, and positive working environment. You will have opportunities for growth and promotion within the organization, including specialized training, industry-related organization memberships, and mentoring support to help you achieve your career development aspirations. Note: The company provides a disclaimer that the job post may not be an exhaustive list of all responsibilities and requirements, and the essential functions of the job may change based on business necessity. Affinity Management Services is committed to a non-smoking and drug-free environment. We are dedicated to fair treatment of all applicants and associates without regard to factors such as race, national origin, sex, age, disability, veteran status, sexual orientation, or gender identity, as protected by law.

Benefits: Bonus based on performance Competitive salary Dental insurance Health insurance 401(k) 401(k) matching Paid time off Vision insurance About Us: Tew & Taylor has been a trusted name in building code inspections and plan review services since 2008. Our mission is to provide expert services with a strong emphasis on accuracy, timeliness, and exceptional customer service. With an expanding presence across Florida, our Sarasota office is seeking a skilled and dedicated Plan Reviewer to join our team in the office. Position Overview We are seeking a detail-oriented and organized Permit Technician & Administrative Assistant to join our team in Palm Beach, FL. This role combines technical permit processing responsibilities with general administrative support to ensure smooth daily operations. The ideal candidate will have experience in permitting, strong organizational skills, and the ability to multitask effectively. Key Responsibilities Permit Technician Duties: Prepare, submit, and track permit applications with local and state agencies. Review permit requirements to ensure compliance with regulations and company policies. Maintain detailed records of permits, approvals, and related documentation. Communicate with municipal departments and regulatory agencies to resolve permitting issues. Assist project managers and clients in navigating the permitting process. Administrative Assistant Duties: Provide general administrative support, including scheduling meetings, managing correspondence, and maintaining records. Assist with document preparation, reports, and presentations. Handle office coordination tasks, such as ordering supplies and managing filing systems. Support the team with data entry, invoicing, and other clerical duties as needed. Serve as a point of contact for internal and external stakeholders. Qualifications & Skills: Previous experience in permitting, construction administration, or a related field required. Strong knowledge of local and state permitting processes is a plus. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Excellent organizational and time management skills. Strong communication and interpersonal abilities. Ability to work independently and collaboratively in a fast-paced environment. Compensation & Benefits: Competitive salary of $70,000 per year. Plus an annual performance bonus. Comprehensive benefits package, including health, dental, PTO and retirement plans. Opportunities for professional development and career growth. A dynamic and collaborative work environment. Compensation: $60,000.00 - $70,000.00 per year About Tew & Taylor Tew & Taylor was founded in 2008 by Doug Taylor and Beverly Tew. Since then, the team has been providing Private Inspections and Plan Review for clients all over Southeast Florida. About Private Provider Enacted October 1, 2002, and then revised on July 1, 2006, F.S. §553.791 provides that homeowners "may elect to use a private provider to provide plans review or required building inspections, or both." The law also ensures that projects using private provider save money on permitting fees charged by the governing municipality. Tew & Taylor partners with homeowners and home builders across Florida to provide private plan review, inspections, and permitting management. Using Tew & Taylor expedites projects and removes the headaches of permitting during construction.

Job Description Social Media Coordinator and Administrative/Marketing Office Assistant Position: Full-Time (Mon-Fri, 8 AM - 4 PM) Languages Preferred: Bilingual - English & Spanish Rate: $20-30/hour based on experience Powerserve Technologies, Inc. is seeking an organized, detail-oriented Social Media Coordinator and Administrative/Marketing Office Assistant. This hybrid role is responsible for managing our social media platforms, supporting marketing initiatives, and assisting with day-to-day office operations. Social Media Services: Manage and distribute content across platforms that are most effective for our business. Oversee content creation, provide strategic guidance, and optimize platform usage for maximum engagement and visibility. Proposed Platforms: LinkedIn/Instagram/Facebook: Share company news and updates. Promote job openings and recruitment efforts. Enhance networking opportunities with clients and industry professionals. Grow our follower base and engagement. Join relevant industry groups to increase visibility. Highlight fieldwork and projects. Showcase heavy equipment and completed jobs. Share behind-the-scenes content and job site photos. Increase brand awareness through engaging visuals. YouTube: Publish long-form content, such as educational videos, safety guidelines, and work practices. Integrate video content into our website or link to the YouTube channel. Collaborate with team members to discuss content direction and strategy. Use/fly our drone and take video footage at our construction sites so we can use this as effective content to showcase what we do and help grow our brand. Action Items: Determine whether to create a YouTube account. Plan content strategy and video production. Administrative Responsibilities: When you aren't as busy on the marketing/social media side of things we ask that you greet visitors, clients, and employees, and handle phone calls professionally. Provide administrative support for HR, AP/AR, and Marketing departments. Compile data for reporting and analysis, manage credit card receipt reconciliations, and organize uniforms, office supplies, vehicles, and service appointments. Setup and clean up for office meetings, maintain organized meeting areas, and manage the office front desk. Assist with assembling employee/safety manuals, distributing birthday cards, and updating employee contact lists. Collect and return admin tools, such as credit cards, phones, keys, and computers for departing employees. Must be able to lift boxes of paper that are delivered to our office, snacks that are delivered, etc. Requirements: Social Media Management: We are looking for someone who has *professional experience* handling the social media content for a company on the following platforms: LinkedIn, Instagram, YouTube and Facebook...meaning you are currently doing this for your current employer, or have done this for a previous employer/client. Technical Skills: Proficient in Microsoft Office (Excel, Word), familiarity with any CRM (Customer Relationship Management software), and office equipment operation. Strong verbal, written, and interpersonal communication skills. Organizational Skills: Detail-oriented, ability to multitask and work independently. Ability to compile and analyze data for reporting. Experience with Canva, Bluebeam REVU, Adobe tools, (e.g. Photoshop) etc. Must be able to lift boxes of paper delivered to our office as well as items such as snacks, etc... Website & Marketing Support Assist with updating and maintaining website content for accuracy and relevance Support miscellaneous marketing initiatives, promotional materials, and internal communications Coordinate with team members to gather content and information for marketing use Graphic design experience a plus

Background Screening Information - ******************************** The Assistant Administrator assists in overall facility operations to provide quality patient care. assists in the direction of all department functions within the corporate/facility policies and approved budgets in accordance with all applicable laws, regulations, and Life Care standards. Education, Experience, and Licensure Requirements Bachelor's degree in business or health care field from accredited college or university Completed one full year of the Administrator In Training (AIT) program OR have previous experience as an Assistant Administrator Active State license in good standing as a Nursing Home Administrator or be working licensure Specific Job Requirements Proficient in Microsoft Word, Excel, and e mail Read and interpret financial records and reports Demonstrate effective people skills with patients, staff, families, vendors, community, etc. Effectively communicate policies, procedures, regulations, and reports to staff, patients, families, visitors, government agencies, community, etc. Plan, organize, develop, implement, and interpret programs, goals, objectives, policies, and procedures necessary for providing quality care and maintaining sound operations Possess the ability to make independent decisions when circumstances warrant such action Knowledgeable of practices and procedures as well as the laws, regulations, and guidelines governing functions in the post acute care facility Implement and interpret the programs, goals, objectives, policies, and procedures of the department Perform proficiently in all competency areas including but not limited to: patient rights, and safety and sanitation Maintains professional working relationships with all associates, vendors, etc. Maintains confidentiality of all proprietary and/or confidential information Understand and follow company policies including harassment and compliance procedures Displays integrity and professionalism by adhering to Life Care's Code of Conduct and completes mandatory Code of Conduct and other appropriate compliance training Essential Functions Assist with planning, developing, organizing, implementing, evaluating, and directing the facility's programs to ensure quality patient care Act effectively as the administrator in the Executive Director's absence Assist with supervision of facility departments Exhibit excellent customer service and a positive attitude towards patients Assist in the evacuation of patients Demonstrate dependable, regular attendance Concentrate and use reasoning skills and good judgment Communicate and function productively on an interdisciplinary team Sit, stand, bend, lift, push, pull, stoop, walk, reach, and move intermittently during working hours Read, write, speak, and understand the English language An Equal Opportunity Employer

Job Description At Hein Wealth & Tax Solutions, you'll join a close-knit, professional team where your work directly supports meaningful client relationships and real-life financial decisions. As a Client Service Associate, you'll be a key part of an organized planning process-working closely with advisors, managing client accounts and paperwork, and ensuring a smooth, high-touch client experience. We offer a supportive environment, clear processes, and the opportunity to learn and grow within financial services. If you're detail-oriented, proactive, and take pride in doing things the right way, this role offers purpose, stability, and room to develop your skills. Responsibilities: Interface with broker/dealer to open new accounts, update account information, service accounts, complete and process necessary forms Complete paperwork to fund Alternative Investments and Annuities Maintain and update information in the CRM System Handle requests for transfers of funds in and out of accounts Front desk meets and greet client Answer basic client questions (not including financial/investment advice) Research products and product pricing, and contact carriers for information Set up and retrieve reports in the portfolio management system Help manage social media and marketing campaigns Assist the Client Service Administrator in day-to-day duties Other responsibilities as assigned by the lead advisor Qualifications: Positive attitude, customer-oriented Detail-oriented with the ability to manage a full plate of tasks concurrently, with the ability to track progress and follow up accordingly Ability to learn a new Client Service Online Platform Proficient with Windows-based software, including MS Word, Excel, and Adobe Understands how to properly complete paperwork that has not previously been encountered by reading instructions, following precedent, or calling for assistance Ability to ask questions when not sure of something Brokerage Experience preferred High School Degree required Associate's degree or higher preferred About Company Hein Wealth & Tax Solutions is an independent, family-founded financial planning firm based in Jupiter, Florida. We help individuals, families, and business owners navigate important financial decisions with clarity, care, and long-term perspective. Our work goes beyond investments, focusing on thoughtful planning, education, and building trusted relationships over time. We value integrity, teamwork, and attention to detail, and we believe great planning starts with listening and follow-through. Our team is professional, supportive, and committed to doing what's right for the clients. Joining Hein Wealth means being part of a firm where your work supports meaningful relationships and real-life decisions. You'll collaborate with experienced professionals, contribute to an organized planning process, and play an important role in helping clients feel confident about their financial future.

The Role Provides office services by implementing administrative systems, procedures, policies, and monitoring administrative projects. Legends Global is a holistic agency that specializes in delivering solutions for legendary brands. We approach each project with our 360-degree service solution. Our Global Planning, Global Sales, and Hospitality service solutions collaborate on every project to ensure success across each of our six verticals including professional sports, collegiate, attractions, entertainment, international, and conventions. Our intellectual property is our people. It's our expertise that makes up Legends Global. We know what it's like to be on the team, business, or athletic department side, which drives our passion in creating solutions for our partners. Collectively, our leadership has over 300 years of experience in sales and sponsorship, analytics and valuation, hospitality and operations. Responsibilities Maintain timesheets and data entry of payroll. Complete tip reporting functions. Send all payroll reports to appropriate management for review each week. Must maintain strict payroll deadlines. Complete time sheets for temp employees and email to appropriate personnel. May be asked to assist checking in employees, temps, and other staff/vendors before events/concerts. Maintain calendar, arrange appointments, coordinate on projects with the Management Team. Maintain a variety of files and records of information (e.g. attendance, event files, employee files, vendor files, etc.), will serve as keeper of the records for all current and closed files within the office. Place and answer phone calls, take accurate messages, direct inquiries appropriately and greet and direct visitors. Maintain inventory of office supplies. Monitor office equipment (printers/scanners/computers/etc.) for proper functioning; arrange repairs if needed. Retrieve, screen, and deliver mail correspondence. Coordinate FedEx and UPS mailings. Draft letters, reports, and other correspondence in a timely, accurate manner. Complete a variety of reports for management (must be proficient in Excel/Word). Enforce and implement corporate policies and procedures and remain well informed of all office functions. This position will incorporate duties of other positions, including, but not limited to: Accounting Clerk, Scheduling Coordinator, and Payroll Clerk. Will work closely with other administrative employees, assisting with accounts payable, scanning files to management, and other functions. Will assist in analyzing/reviewing vendors statements for accuracy and resolve problems as necessary. Maintain Product Receiving Log. Contributes to the team atmosphere of Legends. Must be flexible. Hours for this position will vary depending on the concert/event schedule. Some nights and weekends will be required. Perform other related duties, tasks, and responsibilities, and special projects as required from time to time. Qualifications: Associates Degree or three years of accounting experience required. Experience in the Hospitality industry is a plus. Experience in office management principles and procedures. Payroll experience is required. Proficient in MS Word, Excel, Outlook, PowerPoint, database, and internet searching skills. Ability to perform duties above expectations with little supervision. Professional demeanor with the aptitude to interact with poise and upholding the company name. Strong written and verbal communication skills. Must be able to follow direction and then instruct others to follow those directions. Hours may be extended or irregular to include nights, weekends, and holidays. Travel to our second venue in Dallas may be required. Excellent organizational skills. Ability to participate in a team environment. Practice safe work habits, follow all safety policies and procedures and regulations, complete company-wide safety training and any additional job specific safety training. Legends Global is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information. Qualifications Skills Preferred Microsoft Office(Excel, PPT, Word, Outlook) Expert Education Preferred Bachelors or better in Other. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

The Role Provides office services by implementing administrative systems, procedures, policies, and monitoring administrative projects. Legends Global is a holistic agency that specializes in delivering solutions for legendary brands. We approach each project with our 360-degree service solution. Our Global Planning, Global Sales, and Hospitality service solutions collaborate on every project to ensure success across each of our six verticals including professional sports, collegiate, attractions, entertainment, international, and conventions. Our intellectual property is our people. It's our expertise that makes up Legends Global. We know what it's like to be on the team, business, or athletic department side, which drives our passion in creating solutions for our partners. Collectively, our leadership has over 300 years of experience in sales and sponsorship, analytics and valuation, hospitality and operations. Responsibilities * Maintain timesheets and data entry of payroll. Complete tip reporting functions. * Send all payroll reports to appropriate management for review each week. Must maintain strict payroll deadlines. * Complete time sheets for temp employees and email to appropriate personnel. * May be asked to assist checking in employees, temps, and other staff/vendors before events/concerts. * Maintain calendar, arrange appointments, coordinate on projects with the Management Team. * Maintain a variety of files and records of information (e.g. attendance, event files, employee files, vendor files, etc.), will serve as keeper of the records for all current and closed files within the office. * Place and answer phone calls, take accurate messages, direct inquiries appropriately and greet and direct visitors. * Maintain inventory of office supplies. * Monitor office equipment (printers/scanners/computers/etc.) for proper functioning; arrange repairs if needed. * Retrieve, screen, and deliver mail correspondence. Coordinate FedEx and UPS mailings. * Draft letters, reports, and other correspondence in a timely, accurate manner. Complete a variety of reports for management (must be proficient in Excel/Word). * Enforce and implement corporate policies and procedures and remain well informed of all office functions. * This position will incorporate duties of other positions, including, but not limited to: Accounting Clerk, Scheduling Coordinator, and Payroll Clerk. * Will work closely with other administrative employees, assisting with accounts payable, scanning files to management, and other functions. Will assist in analyzing/reviewing vendors statements for accuracy and resolve problems as necessary. * Maintain Product Receiving Log. * Contributes to the team atmosphere of Legends. Must be flexible. Hours for this position will vary depending on the concert/event schedule. Some nights and weekends will be required. * Perform other related duties, tasks, and responsibilities, and special projects as required from time to time. Qualifications: * Associates Degree or three years of accounting experience required. * Experience in the Hospitality industry is a plus. * Experience in office management principles and procedures. * Payroll experience is required. * Proficient in MS Word, Excel, Outlook, PowerPoint, database, and internet searching skills. * Ability to perform duties above expectations with little supervision. * Professional demeanor with the aptitude to interact with poise and upholding the company name. * Strong written and verbal communication skills. Must be able to follow direction and then instruct others to follow those directions. * Hours may be extended or irregular to include nights, weekends, and holidays. Travel to our second venue in Dallas may be required. * Excellent organizational skills. * Ability to participate in a team environment. Practice safe work habits, follow all safety policies and procedures and regulations, complete company-wide safety training and any additional job specific safety training. Legends Global is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information. Qualifications Skills Preferred Microsoft Office(Excel, PPT, Word, Outlook) Expert Education Preferred Bachelors or better in Other. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

The Operations Administrative Assistant performs multiple and varying tasks in support of general warehouse, crating, and operational areas. The Ops Admin Assistant may help support sales or accounting functions as necessary for regional office needs, including collections, assisting with job quotes and booked jobs, and pending/ongoing projects. Some office support, such as answering or responding to customer or vendor inquiries, record-keeping, and information dissemination may also be necessary. Essential Job Duties and Responsibilities: Assist or complete job-related quotes requiring immediate attention while salespeople are in the field or otherwise unavailable. Perform collection duties and document all collection related communication. Obtain purchase orders and ensure vendor receipt of same, and other necessary closing transactions. Generate daily paperwork, such as work orders, purchase orders, etc., and ensure that all pertinent information is noted, and all necessary documents are attached. Communicating with customers as requested regarding change orders, storage confirmations, new customer information packets, etc. Coordinate sales order requirements (equipment, customer, labor) and communications with dispatch for digital job board. Coordinate with site safety professionals to organize and manage safety certification training & compliance. Administers the job packet process from collection of job packet documents through preparing packets for final review and submission to accounting admin. for customer invoicing. Create, update, and maintain documents and spreadsheets related to customers, project costs and special projects. Interact with customers, drivers, vendors, auditors, and visitors in a manner that is consistent with MEI's values. Research and collaborate with regional operations team to build awareness and understanding of customer needs and expectations to aid in delivering the highest level of quality service. Utilize customer service approach to communicate and follow up with customers regarding final confirmation or coordination of job site work by making pre-calls the prior day to being onsite as well as job completion courtesy calls. Provide backup for incoming phone calls or assisting walk-in customers as needed. Capture job utilization information from dispatch and operations team in sale scheduling software; assist in scheduling equipment and labor; enter/reconcile hours (including overtime) to time and attendance systems (ADP) hours daily. Warehouse data entry of incoming/outgoing truckloads for storage into company data portal and Excel. Maintenance of storage logs and filing. Compile & organize crating and warehouse handling packets, daily workorder time slips, and Bill of Lading (BOL's) for Sales Admin team to invoice customers. Assist with monthly storage and inventory reporting. Identify work order discrepancies and communicate with appropriate stakeholders for resolution. Facilitate master tracking of open jobs and customer information to be used for forecasting and communications. Coordinate and track the vetting and badging of employees for site access per customer and job requirements. Utilize analytical skills to track procurement and distribute information for operational needs. Perform all other duties as necessary and assigned. Minimum Qualifications (Experience, Skills, and Education): HS Diploma or GED equivalent necessary; higher education (associate degree) strongly preferred. Two (2) years of experience in fast paced construction industry environment preferred. A minimum of 2 years' experience working in Microsoft Office Suite to include Word, Excel, Outlook and PowerPoint Excellent written and oral communication skills; strong interpersonal skills and ability to build positive relations with internal and external stakeholders, and all levels of staff. Excellent organizational skills, is detail oriented, and has superior time management skills; able to work independently or with minimal supervision. Effectively able to maintain discretion and confidentiality of employee and customer information as appropriate. Ability to multi-task and process multiple activities successfully Demonstrated ability to work under deadlines and time frames effectively with a customer service demeanor. HazMat regulation knowledge and working experience strongly preferred. TSA certification or ability to pass TSA Background check required. Problem Solving aptitude required. Valid driver's license or the ability to attain. Physical Requirements and Working Conditions: Work is typically performed in a normal, climate-controlled environment involving frequent use of hands / arms and manual dexterity. Extended periods of seated work using a computer, telephone, and standard office equipment. The Operations Administrative Assistant may stand or walk as needed. Occasional exposure to normal warehouse environment including accessing low-lit areas. Will periodically work outdoors with exposure to inclement weather and uneven terrain. Additional Requirements: Must be able to work in a high functioning team environment. Display the highest levels of honesty, integrity, and professionalism. Take pride in your work and in the company. Communicate openly and strive for peak performance in daily tasks. Know and deliver the quality service MEI's customers have come to expect. Disclaimer: This is intended to summarize the type and level of work performed by the Operations Administrative Assistant, and is not an exhaustive list of all duties, responsibilities, and/or requirements. MEI reserves the right to change or modify this job description or the essential duties of the job, as necessary. MEI is an Equal Opportunity, M/F/Disabled/Vet Preferred Employer.

Company DescriptionAbercrombie & Fitch Co. is a global, digitally led omnichannel specialty retailer of apparel and accessories catering to kids through millennials with assortments curated for their specific lifestyle needs. The company operates a family of brands, including Abercrombie & Fitch, YPB, abercrombie kids, Hollister and Gilly Hicks, each sharing a commitment to offer products of enduring quality and exceptional comfort that support global customers on their journey to being and becoming who they are. Abercrombie & Fitch Co. operates over 750 stores under these brands across North America, Europe, Asia and the Middle East, as well as the e-commerce sites abercrombie.com, abercrombiekids.com, and hollisterco.com. At Abercrombie & Fitch Co., we lead with purpose and always put our people first. Job DescriptionThe Assistant Manager is a multi-faceted role that merges business strategy, operations, creativity, and people management. Strategically, assistant managers are responsible for driving sales results by analyzing the business and providing best-in-class customer service. They are responsible for overseeing daily store operations including opening and closing routines and driving efficiency in all store processes. Assistant managers leverage their creative expertise through floorset updates, styling recommendations and product knowledge. Assistant managers are also talent leaders, driving everything from recruiting and training to engagement and development. They are expected to show up, bringing their best selves every day. With a promote from within philosophy, our Assistant managers will build upon their initial foundation and have the opportunity to grow into the future leaders of our store's organization. What You'll Do Customer Experience Drives Sales OMNI Channel Fulfillment Store Presentation and Sales Floor Supervision Store & Stockroom Operations Staffing, Scheduling, and Payroll Management Training and Development Communication Asset Protection QualificationsWhat it Takes Bachelor's degree OR one year of supervisory experience in a customer-facing role Strong problem-solving skills Ability to show up in a fast-paced and challenging environment Team building skills Self-starter Strong interpersonal and communication skills Drive to achieve results Adaptability / Flexibility Multi-Tasking Fashion Interest & Knowledge Additional InformationWhat You'll Get As an Abercrombie & Fitch Co. (A&F Co.) associate, you'll be eligible to participate in a variety of benefit programs designed to fit you and your lifestyle. A&F is committed to providing simple, competitive, and comprehensive benefits that align with our Company's culture and values, but most importantly - with you! We also provide competitive incentives to reward the commitment our associates have for moving our global business forward: Quarterly Incentive Bonus Program Paid Time Off Paid Volunteer Day per Year, allowing you to give back to your community Merchandise Discount Medical, Dental and Vision Insurance Available Life and Disability Insurance Associate Assistance Program Paid Parental and Adoption Leave 401(K) Savings Plan with Company Match Training and Development Opportunities for Career Advancement, we believe in promoting from within A Global Team of People Who'll Celebrate you for Being YOU FOLLOW US ON INSTAGRAM @LIFEATANF Abercrombie & Fitch Co. is an Equal Opportunity employer.

Company DescriptionAbercrombie & Fitch Co. is a global, digitally led omnichannel specialty retailer of apparel and accessories catering to kids through millennials with assortments curated for their specific lifestyle needs. The company operates a family of brands, including Abercrombie & Fitch, YPB, abercrombie kids, Hollister and Gilly Hicks, each sharing a commitment to offer products of enduring quality and exceptional comfort that support global customers on their journey to being and becoming who they are. Abercrombie & Fitch Co. operates over 750 stores under these brands across North America, Europe, Asia and the Middle East, as well as the e-commerce sites abercrombie.com, abercrombiekids.com, and hollisterco.com. At Abercrombie & Fitch Co., we lead with purpose and always put our people first. Job DescriptionThe Assistant Manager is a multi-faceted role that merges business strategy, operations, creativity, and people management. Strategically, assistant managers are responsible for driving sales results by analyzing the business and providing best-in-class customer service. They are responsible for overseeing daily store operations including opening and closing routines and driving efficiency in all store processes. Assistant managers leverage their creative expertise through floorset updates, styling recommendations and product knowledge. Assistant managers are also talent leaders, driving everything from recruiting and training to engagement and development. They are expected to show up, bringing their best selves every day. With a promote from within philosophy, our Assistant managers will build upon their initial foundation and have the opportunity to grow into the future leaders of our store's organization. What You'll Do Customer Experience Drives Sales OMNI Channel Fulfillment Store Presentation and Sales Floor Supervision Store & Stockroom Operations Staffing, Scheduling, and Payroll Management Training and Development Communication Asset ProtectionQualificationsWhat it Takes Bachelor's degree OR one year of supervisory experience in a customer-facing role Strong problem-solving skills Ability to show up in a fast-paced and challenging environment Team building skills Self-starter Strong interpersonal and communication skills Drive to achieve results Adaptability / Flexibility Multi-Tasking Fashion Interest & KnowledgeAdditional InformationWhat You'll Get As an Abercrombie & Fitch Co. (A&F Co.) associate, you'll be eligible to participate in a variety of benefit programs designed to fit you and your lifestyle. A&F is committed to providing simple, competitive, and comprehensive benefits that align with our Company's culture and values, but most importantly - with you! We also provide competitive incentives to reward the commitment our associates have for moving our global business forward: Quarterly Incentive Bonus Program Paid Time Off Paid Volunteer Day per Year, allowing you to give back to your community Merchandise Discount Medical, Dental and Vision Insurance Available Life and Disability Insurance Associate Assistance Program Paid Parental and Adoption Leave 401(K) Savings Plan with Company Match Training and Development Opportunities for Career Advancement, we believe in promoting from within A Global Team of People Who'll Celebrate you for Being YOU FOLLOW US ON INSTAGRAM @LIFEATANF Abercrombie & Fitch Co. is an Equal Opportunity employer.

We are looking for a detail-oriented Finance Office Assistant to join our team in Palm Beach Gardens, Florida. This Contract to permanent position offers an excellent opportunity to contribute to administrative tasks in a dynamic environment while gaining valuable experience in the financial services sector. The role requires strong organizational skills and the ability to manage various data-driven activities effectively. Responsibilities: - Assist with a designated special project under the guidance of management. - Perform data entry tasks using Microsoft Excel to ensure accuracy and reliability. - Monitor financial transactions to confirm funds are allocated correctly. - Generate and review daily and weekly reports for accuracy and compliance. - Provide administrative support to streamline office operations. - Handle inbound calls professionally and ensure inquiries are addressed promptly. - Utilize CRM tools to maintain accurate client and transaction records. - Support buying processes and cash activity tracking. - Collaborate with team members to ensure smooth workflow and task execution. Requirements - Proficiency in Microsoft Excel and data processing tools. - Familiarity with CRM systems for managing client and transaction information. - Strong administrative skills with previous office experience. - Ability to monitor account transactions and ensure accuracy. - Effective communication skills for handling inbound calls. - Detail-oriented approach to managing financial and operational data. - Interest in gaining experience within the financial services industry. - Capability to multitask and prioritize responsibilities in a fast-paced environment. Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

In support of the university's mission and objectives, the Administrative Assistant to the Dean of the Rinker College of Business oversees the day-to-day operations of the office ensuring efficient administrative and faculty support. The Administrative Assistant is responsible for accounting and payroll functions, maintaining financial accuracy while supporting curriculum currency to align with academic standards. Administrative Support * Coordinates and maintains the Dean's schedule, ensuring efficient time management. * Schedules meetings, appointments, and events, prioritizing critical engagements. * Performs all clerical hiring tasks, schedule interviews and onboarding. * Assists with other PBA departments on upcoming meetings and projects. * Assists with FEFs and other Dean obligations. * Oversees RSB scholarship administration. * Organizes all ancillary events, graduation for the department. Accounting * Completes and reconciles purchasing statements. * Tracks and processes travel expenses. * Tracks all special event expenses. * Manages all accounts activity. * Directs faculty expenses. * Carries out payroll LOI and overloads. Office Management * Oversees student reception. * Manages office supplies. * Oversees building maintenance and workorders. * Coordinates and updates digital screens. * Serves as lead for all Jenzabar activities. Curriculum Catalog * Updates all faculty forms. * Updates all catalog changes and edits. * Responds to faculty needs and schedules.

Become an integral part of the Consumer and Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As a Senior Administrative Assistant in Consumer and Community Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. **Job responsibilities** + Maintain complex and detailed calendars + Screen incoming calls and determine the level of priority, while using caution in dispensing information + Manage the coordination and logistics of both internal and external meetings + Arrange and coordinate complicated domestic and international travel + Organize all aspects of internal and external events, including catering and transportation + Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines + Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access + Produce high quality emails and messages to individuals at all levels of the organization + Maintain department documents, including current organizational charts and Executive Bio's + Handle regular activities without prompting, and advise in advance with issues or delays + Assist in editing spreadsheets and presentations, including printing and binding, for client meetings **Required qualifications, capabilities, and skills** + At least three years of administrative experience + Advanced ability to organize + Discretion and good judgment in confidential situations, and proven experience interacting with senior management + Strong interpersonal, written, and oral communication skills + Strong proficiency in Microsoft Office + Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management **Preferred qualifications, capabilities, and skills** + College degree is a plus **Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid option** Chase is a leading financial services firm, helping nearly half of America's households and small businesses achieve their financial goals through a broad range of financial products. Our mission is to create engaged, lifelong relationships and put our customers at the heart of everything we do. We also help small businesses, nonprofits and cities grow, delivering solutions to solve all their financial needs. We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process. We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation. Equal Opportunity Employer/Disability/Veterans

Become an integral part of Wealth Management team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Executive Assistant in Wealth Management, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. Job responsibilities Manage extensive and complex calendar for Senior Executive in a fast paced and dynamic environment. Assist RD and Regional Business Manager with key reports, meetings, and presentations. Produce high quality emails and messages to individuals at all levels of the organization. Coordinate and organize senior meetings, draft communications and presentations including agenda setting, material preparation and distribution, coordination of guest speakers, and logistics. Arrange and coordinate complicated domestic travel. Organize all aspects of internal and external events, including catering, meeting setup, agendas and travel logistics. Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines. Screen incoming calls and determine the level of priority, while using caution in dispensing information. Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access and general office support. Handle regular activities without prompting and advise in advance with issues or delays. Anticipate needs and proactively communicate on all issues. Required qualifications, capabilities, and skills At least five years of administrative experience Advanced ability to organize Discretion and good judgment in confidential situations, and proven experience interacting with senior management Operate with a high degree of professionalism and expect a high level of advisor interaction Manage the coordination and logistics of both internal and external meetings. Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Preferred qualifications, capabilities, and skills Experience supporting at the Managing Director level (or equivalent) or above College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.