Manager's assistant/administrative assistant jobs in Scranton, PA

Seeking best-in-class executive support A top-tier investment firm is actively searching for a best-in-class executive assistant and / or an operations and logistics guru to contribute significantly in a collaborative environment where outstanding abilities, skills, and performance are valued highly. The group is open to applicants from a variety of professional and academic backgrounds. Key qualifications and skills will include: anticipating the principal's needs and handling high-level interactions with confidence; prioritizing and managing multiple projects simultaneously while following through on issues in a timely manner; taking point on complex planning and logistics; and running a busy, dynamic executive calendar. Discretion and awareness of confidentiality and privacy concerns are of paramount importance. If you are the best at what you do and have high standards and goals, this can be a very lucrative position, and the firm is looking to hire for the long run. Starting salary is expected to be $150,000 - $170,000+ with significant room for growth. We would also welcome submissions from best-in-the-business individuals commanding higher compensation. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

A high-profile executive in the financial services & public relations industry is seeking an experienced Executive Personal Assistant. This position is fully on site at the executive's home office on the Upper East Side of Manhattan. Who You Are You have 5+ years of experience providing executive-level administrative support in fast-paced environments Highly organized with exceptional attention to detail and accuracy Confident managing complex schedules and logistics Tech-savvy with strong Microsoft Office skills and ability to set up and troubleshoot Apple devices Professional, discreet, and trusted to handle sensitive information What You'll Do Coordinate calendars and arrange meetings, appointments, and travel Ensure smooth day-to-day operations by managing household and professional logistics Provide technical support, particularly for Apple products Keep systems organized for easy access and clarity Monitor and manage incoming items and services, ensuring timely follow-up and accurate records Draft polished emails and business communications Research options for projects or purchases and present clear recommendations Capture notes and action items quickly and accurately, both digitally and by hand Provide consistent updates throughout the day to maintain alignment and accountability What Success Looks Like Scheduling is seamless and personal logistics are handled with care and confidentiality Systems are organized, making information easy to locate and tasks simple to track Needs are anticipated and issues are resolved before they escalate Salary Range: $100,000 - 125,000 annually, based on experience Location: New York, NY (Upper East Side) - On site Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.

Midtown Manhattan, NYC Full Time, Permanent Position Our client, a prestigious and highly regarded family office, is seeking an Executive Personal Assistant to provide high-level concierge services. This role requires a proactive and highly organized professional to support an Ultra High-Net-Worth individual with personal and logistical tasks as well as day-to-day operations. The ideal candidate will have experience working with executives or high-net-worth individuals, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Job Description: Provide high-touch concierge and personal assistant services, ensuring seamless day-to-day support. Manage personal errands and coordinate logistics between multiple locations, including the client's home and office. Conduct research, summarize findings, and present actionable recommendations. Prepare documents, correspondence, and presentations for various personal and business needs. Assist with medical and health-related paperwork, scheduling, and coordination. Troubleshoot simple IT-related issues and provide step-by-step guidance on device management. Liaise with household staff, track work progress, and oversee home maintenance projects. Develop and maintain vendor relationships, ensuring service agreements and quality standards are met. Maintain detailed records for subscriptions, car services, expenses, and home-related services. Coordinate mail and package deliveries through certified mail, FedEx, and other methods. Manage travel logistics, including flights, hotels, ground transportation, and itinerary planning. Lead and oversee special projects, track progress, and provide status updates. Implement and manage administrative processes to enhance efficiency. Flexibility to work extended hours, weekends, and at multiple locations as needed. Additional responsibilities as assigned based on evolving client needs.

Investment Banking/Financial Services/Professional Services New York, NY Base $90,000-115,000 base + Bonus/Benefits Hybrid (M-Thursday in office and Friday remote) The Senior Administrative role represents a unique opportunity for a highly capable professional to assume a wide set of responsibilities and make a significant impact in a fast-paced, entrepreneurial environment. The right individual should be prepared to work within a small, collaborative team environment to manage discrete work streams. The Administrative Assistant will support up to five Managing Directors. Responsibilities Support office management including ordering supplies, liaising with building management, greeting visitors, technology maintenance and troubleshooting and mail management Support Practice Line Leaders and Managing Directors with calendar management, travel planning, event coordination, CRM (Intapp) data entry, invoicing and expense reporting Support new hire onboarding, such as pre-start communication and relevant system set-ups, as well as employee offboarding Support business development, talent acquisition and firm development efforts as needed Contribute to creating a high-performing and inclusive culture Serve as the culture keeper for the office Share and manage best practices Additional duties as assigned Qualifications Bachelor's degree from a top undergraduate program 2 to 4 years of experience as an Administrative Assistant at an investment bank, private equity / law firm or professional services firm. Excellent written and verbal communication skills including strong e-mail etiquette High degree of maturity with a proven ability to interact with senior executives, team members and external partners Experience with Concur and / or Intapp preferred Ability to successfully work in a small, collaborative team environment Effectively communicates analysis through Microsoft Word, Excel, Outlook and PowerPoint including high-quality messaging, structure and formatting Proven track-record of success in high pressure, time-constrained environments Top-tier organizational skills and attention to detail Self-starter and entrepreneurial spirit

A dynamic and mission-driven CEO based in Fort Washington, PA, is seeking a highly organized and proactive Executive Assistant / Personal Assistant to provide seamless support across both business and personal matters. This is a unique opportunity for a resourceful professional who thrives in a fast-paced environment, enjoys wearing multiple hats, and can anticipate needs before they arise. The ideal candidate will be a true right hand with a 24/7 mentality, keeping the CEO's professional life running smoothly while also managing select personal tasks. Responsibilities: Manage complex calendars, scheduling, and meeting coordination Organize travel arrangements, including flights, accommodations, and detailed itineraries Prepare meeting materials, presentations, and handle confidential correspondence Act as a liaison between the CEO and internal/external stakeholders Collaborate closely with Personal Assistant and cross-functional team members Assist with inbox and communication management Oversee personal appointments, reservations, etc. Run errands and manage personal shopping or gift sourcing Coordinate family or personal travel logistics Assist with event planning (both corporate and personal) Handle special projects as needed, both professional and personal in nature Requirements: Prior experience in a similar role Exceptional organizational skills with a proactive, solution-oriented mindset Strong written and verbal communication skills Ability to manage sensitive information with discretion and confidentiality Tech-savvy Comfortable working in-office full-time with weekend availability as required Ability to multitask and adapt in a fast-paced, ever-changing environment Strong attention to detail and ability to anticipate needs without constant direction Schedule: This is a full-time role that will require work outside of regular business hours Compensation: Up to $120K+ based on experience, healthcare stipend, PTO, bonus Location: Fort Washington, PA

Job Title: Personal Executive Assistant to the Partner Industry: Private Equity Employment Type: Full-Time Compensation: 120k-155k base + bonus About the Firm: We are a boutique Private Equity firm headquartered in New York City, focused on long-term value creation through strategic investments across various industries. The firm operates in a fast-paced, entrepreneurial environment led by a dynamic and visionary Founder with a deep background in finance and business leadership. Position Summary: We are seeking a highly dedicated and exceptionally organized Personal Executive Assistant (PEA) to provide comprehensive, support to a Partner. This role spans both professional and personal responsibilities and requires someone who is proactive, trustworthy, and able to operate with discretion and sound judgment at all times. The ideal candidate is sharp, anticipatory, resourceful, and thrives under pressure. You will act as an extension of the Founder-protecting their time, streamlining their operations, and managing logistics with precision. Key Responsibilities: Executive Support : Provide comprehensive to a Partner, ensuring availability to address urgent matters and travel changes, even outside standard business hours. Manage complex and ever-changing calendars; schedule meetings across multiple time zones with speed and accuracy. Coordinate high-level domestic and international travel, including private aviation, hotels, transportation, and detailed itineraries. Prepare briefing documents, agendas, memos, and follow-ups for meetings and presentations. Serve as a liaison between the Founder and key stakeholders, both internal and external. Handle sensitive information and confidential documentation with complete discretion. Personal Support: Oversee day-to-day personal logistics, including appointments, reservations, gifting, and event planning. Coordinate with household staff, vendors, and service professionals to ensure smooth personal operations. Handle personal travel arrangements, including vacation planning and family coordination. Assist with errands, purchases, and other personal tasks as needed. Operational & Strategic Support: Monitor and track follow-ups and deliverables across multiple business ventures and personal projects. MUST HAVE EVENT EXPERIENCE - will be the point person for large scale events both domestically and internationally Assist with basic financial oversight, including invoice approvals, reimbursements, and expense tracking. Support special projects, offsite events, and strategic initiatives led by the Founder. Conduct research and provide recommendations on vendors, products, and services across business and personal domains. Qualifications: Bachelor's degree preferred. Minimum of 3 years supporting a high-net-worth individual, Founder, or C-suite executive in a fast-paced environment-ideally within finance, private equity, or family office. Demonstrated ability to provide 24/7 availability, limited but as needed and handle after-hours needs with discretion and professionalism. NYC-based & willing to occasionally travel to run events Impeccable organizational and time-management skills; thrives in high-demand settings. High emotional intelligence, problem-solving ability, and calm under pressure. Tech-savvy and experienced with tools such as Microsoft Office, Google Workspace, Slack, Notion, and expense platforms. Work Environment: This is a full-time, in-person position based in New York City. Required to be in office when Partner is in - typically 2-3 days per week Some travel and on-site presence at events or meetings may be required.

Highly respected Midtown, NYC Asset Management firm is seeking a bright, loyal and pro-active administrative assistant with stable, impressive work exposure, a Bachelors' degree and 3+ years administrative experience, to support a very Sr. Executive of the firm. Manage intricate calendar, coordinate meetings, organize global travel, conduct research, prepare meeting materials, and process expense reports. Great opportunity for someone with exceptional administrative skills, a can-do attitude, solid attention to detail, and a true desire to succeed both personally and financially. Proficiency in all MS Office programs required. Base salary up to 120K with an extremely generous bonus and sensational benefits and perks. Bachelors' degree required.

Executive Personal Assistant to the Principal/Founder, Hospitality Company, Greenwich Village, NYC Our client, the Founder of a hospitality firm is looking for an Executive Personal Assistant to manage her busy life with a “high touch” service mentality. The ideal candidate has at least 5 years of experience supporting an entrepreneurial executive knowing how to switch gears quickly. Key qualities for success are having a creative mindset, the ability to run key projects and problem solve with little intervention. This is an in-person role in their offices in Greenwich Village. About the Job: Support the Founder with complex calendar management/ meeting scheduling and understanding shifting priorities; attend some meetings, as needed Arrange domestic and international travel arrangements and itineraries, personal and professional Coordinate key meetings and projects and collaborate with the team and act as a conduit Handle special projects both professional and personal; experience with creative projects a PLUS Arrange special events, dinners Expense reporting, personal and professional Handle customer mailings lists Personal work; take as much off her plate as possible so she can focus on the growing business, Special ad hoc projects, personal and professional Salary Plus Discretionary Bonus, 100% Coverage of Health Benefits About You: At least 5 years of experience as an Executive Personal Assistant to an entrepreneurial, preferably in a creative or hospitality company or HNW principal Bachelor's Degree Very detail oriented and organized with superior project management skills High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence Microsoft Office Suite; tech savvy A creative mindset that is looking to solve problems; excellent communication skills with a true collaborative approach and “high-end” service mentality Warm, engaging and agile

Senior Administrative Assistant - Project & Operations Support (Full-Time, Direct-Hire) Salary: $70,000-$84,000 Schedule: Monday-Friday | Full-Time | Hybrid Schedule (TBD) A faith- and community-based nonprofit organization in the Bronx is seeking a Senior Administrative Assistant - Project & Operations Support to support executive leadership and strengthen program operations across the organization. This role is ideal for an experienced administrative professional who excels in project management workflows, executive support, and high-level communication. Candidates who thrive in fast-paced environments, bring structure and clarity to complex initiatives, and are comfortable managing up to senior leadership will be especially successful here. About the Role Reporting to senior leadership, this position provides a blend of high-level administrative support, project coordination, operational oversight, and programmatic assistance. The ideal candidate is proactive, organized, and skilled at anticipating needs, streamlining processes, and keeping leadership aligned with priorities. Key Responsibilities Executive Administrative Support Manage calendars, scheduling, communications, and meeting preparation for senior leadership. Keep leadership aligned with deadlines, deliverables, and strategic priorities (“managing up”). Prepare and edit high-level correspondence, reports, and PowerPoint presentations. Maintain organized physical and electronic filing systems. Project Coordination & Workflow Management Assist with project planning, milestone tracking, and documentation of progress. Prepare agendas, facilitate meetings, take minutes, and ensure follow-through on action items. Coordinate cross-departmental communication for initiatives, audits, deliverables, and grant-related tasks. Implement or support project management tools and systems to streamline workflows. Operational Support Oversee office operations including supplies, vendor coordination, facilities requests, and event logistics. Support staff onboarding by scheduling trainings, preparing materials, and coordinating system access. Assist with expense tracking, invoice processing, and monitoring program expenditures. Programmatic Support Serve as a liaison between senior leadership and program teams to maintain communication and workflow. Collect, verify, and organize program data and reports for internal or funder purposes. Support documentation standards, compliance requirements, and audit readiness. Qualifications Required: Bachelor's degree preferred. 5+ years of administrative and/or operations experience supporting senior leadership. Strong project management skills, including timeline management and cross-functional coordination. Experience creating professional-level reports and presentations. Exceptional communication, organization, and time-management skills. Proficiency with Microsoft Office, Google Workspace, and project management software. Ability to handle confidential information with discretion. Preferred: Experience in nonprofit, community-based, or justice-related program settings. Familiarity with grants administration, budgeting, or invoicing. Ability to recommend workflow improvements and solve operational challenges.

Executive Assistant / Personal Assistant to UHNW Tech Founder Fort Lee, New Jersey $180,000 - $220,000 Tiger Recruitment is partnering with a highly influential UHNW Founder of multiple globally successful tech businesses to hire an exceptional Executive Assistant/Personal Assistant. This is a fast-paced, high-exposure position requiring absolute discretion, outstanding organizational capability, and the confidence to operate at CEO/Founder level. The Role The EA/PA will take full ownership of the Founder's demanding and constantly shifting schedule, ensuring smooth coordination of all professional and personal commitments. You will act as the Founder's right hand, travelling frequently and representing him as needed. This is a full-time role, on-site, with significant travel. Key Responsibilities: Managing an extremely busy, ever-changing calendar with international time zones Coordinating high-level meetings, calls, and engagements across global locations Prioritising and safeguarding the Founder's time to maximise efficiency Acting as gatekeeper and primary liaison with senior stakeholders, partners, and global teams Providing seamless logistical and administrative support, including travel coordination Travelling frequently with the Founder to support on-the-ground arrangements Acting as the Founder's proxy when required, representing him with confidence and professionalism The Candidate We are looking for a polished, forward-thinking EA/PA who thrives in a high-performance environment and has proven experience supporting a top-tier leader. You will have: Demonstrable experience supporting a CEO, Founder, or UHNW principal A track record of managing complex, multinational diaries The ability to anticipate needs, problem-solve, and remain composed under pressure Exceptional communication skills and total discretion Confidence to represent the Founder as his proxy when needed Flexibility and willingness to travel frequently, sometimes at short notice A proactive, solutions-driven mindset with strong technical proficiency What's on Offer A highly competitive salary of $180,000 - $220,000, depending on experience The opportunity to support an influential leader at the forefront of global technology innovation A dynamic, prestigious role with significant responsibility and impact If you are a world-class EA/PA seeking your next challenge in a fast-paced, high-profile environment, we encourage you to apply. * MUST BE AUTHORIZED TO WORK FOR ANY EMPLOYER IN THE US *

A boutique financial services firm in Downtown Manhattan is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a Director of IT. This is a newly created role designed to enhance efficiency, streamline operations, and serve as a key liaison across the firm's IT function. The ideal candidate thrives in a fast-paced environment, has excellent communication and follow-up skills, and enjoys building structure around complex workflows. This position offers broad exposure across IT operations, budgeting, vendor management, and project coordination. This position offers quality of life hours - 9am-6pm. Responsibilities: Executive & Departmental Support Manage and prioritize the IT Director's calendar, email inbox, meetings, and daily workflow Serve as the central point of contact for the IT department, ensuring timely follow-up on requests from partners and staff Maintain departmental logs and continuously monitor open items for resolution Budgeting, Purchasing & Vendor Administration Assist with IT budgeting, financial planning, and ongoing expense tracking Oversee IT purchasing, contracts, subscriptions, and renewals Maintain a calendar of renewal dates, expirations, deadlines, and deliverables Track orders, invoices, and coordinate closely with the firm's bookkeeping team Operations, Reporting & Asset Management Maintain accurate and up-to-date IT department records, reports, inventory lists, and asset management databases Support IT projects and initiatives, including administrative tasks, documentation, and budget coordination Assist with the preparation of presentations, meeting materials, and departmental reporting General Administrative Support Order supplies, support software/hardware coordination, and help manage incoming IT equipment Provide high-level administrative support as needed to ensure smooth day-to-day operations Assist with any additional IT or office-related tasks as required Qualifications: Bachelor's degree, preferred 5+ years of administrative experience, ideally in professional services or a fast-paced corporate setting Strong organizational skills with exceptional attention to detail Ability to manage multiple priorities and communicate effectively across teams Tech-savvy with a comfort level working alongside IT leadership Proactive, reliable, and able to follow through without heavy supervision Base Salary: $75k- $85k plus bonus and benefits The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives. If this particular role isn't the ideal fit, please feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated! Advice Personnel *Celebrating 40 years as New York's trusted boutique executive recruiting & staffing firm

New York, NY | Full-Time | Onsite A New York-based fashion brand is seeking a warm, passionate, and highly seasoned Executive/Personal Assistant to support two C-level executives. This role is best suited for a polished EA who thrives in a creative, fast-paced environment and has experience supporting founders or senior creative leaders. The Founders are dynamic, direct, and deeply invested in the culture of the company. The ideal candidate will be engaging, proactive, and comfortable offering ideas and perspective. This position requires someone who builds trust easily, navigates nuanced personal/professional boundaries, and can serve as a true gatekeeper. Compensation Base Salary: $100,000-$120,000 Schedule Onsite, 5 days per week Hours: 9:30am-6:00pm, with flexibility as needed About the Environment The office is relaxed yet driven and there is a strong sense of loyalty and community. A strong understanding of the fashion industry and the ability to thrive in an intense, creative atmosphere is essential. Key Responsibilities Complex calendar and scheduling management Daily correspondence and communication on behalf of the Founders Extensive domestic and international travel coordination Planning and coordinating team dinners at the Founders' home Assisting with preparation for Shabbat dinners Seasonal closet organization and wardrobe-related personal support Light administrative support for the Chief Merchant (based in LA) as needed Serving as a trusted gatekeeper and liaison across teams Who You Are An experienced EA/PA with a background supporting Founders, Creatives, or C-suite leaders Fashion industry experience required Warm, intuitive, and relationship-oriented Able to handle direct communication with confidence Comfortable blending personal and executive support Highly organized, unflappable, and adaptable Possess “fashion thick skin” and understand the rhythm, intensity, and nuance of a creative business Tech-savvy (Gsuite + Slack)

At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as an Assistant Dental Office Manager , which at Aspen Dental we call an Operations Lead, you will have the opportunity to give back to communities and positively affect patients' lives. Job Type: Full-time Salary: $16 - $18/ Hour PLUS 2 Potential Incentive Opportunities -Report Card Bonus - Up to $300/ month -Quarterly bonus At Aspen Dental, we put You First. We offer: A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match* Career development and growth opportunities to support you at every stage of your career A fun and supportive culture that encourages collaboration and innovation Free continuous learning through TAG U How You'll Make a Difference As an Assistant Dental Office Manager, you will report to the Manager and perform daily front office tasks and duties to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an eight-week training program to succeed in your role. Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards Work collaboratively with other members of the dental team to provide exceptional patient care Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care Under the direction of the Manager, supervise and reinforce the daily tasks and priorities of the non-clinical team Review data day to day to evaluate the impact on the practice Oversee scheduling and confirming patient appointments Verify insurance payment, collection, balance nightly deposits and credit card processing Additional tasks assigned by the Manager Preferred Qualifications High school diploma or equivalent; college degree preferred Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds Demonstrate analytical thinking; place a premium on leveraging data Organized and detail oriented

Global firm has an excellent opportunity to join their collaborative environment in a role supporting the CTO and team with administrative support and project coordination. This position is perfect for a motivated, efficient and detail orientated individual with strong communication skills. Responsibilities Include: Provide administrative assistant to the CTO and their Chief of Staff. Coordinate senior leadership team's calendars, including scheduling appointments, arranging meetings, and anticipating needs Assist with drafting presentation and briefing materials Submit and receive purchase orders, coordinating renewals and vendor follow ups as needed Maintain data and project updates for internal check-ins and coordination with other teams, assist with project reporting and communication with all parties involving deadlines, deliverables, status updates, and the like Manage the IT Contracting process including coordination with the legal team and facilitating document review across necessary parties Assist with planning and coordination of team events occasionally Provide back-up admin support to other team members as required. Work on special projects as assigned. Qualifications Include: Bachelor's degree or equivalent experience is strongly preferred Minimum of 3 years of experience in an administrative or project coordinator role (or one that combines both) working in a fast-paced environment Exceptional organization, project management, and time management skills Outstanding interpersonal and communication skills, both verbal and written Strong technical skills; Proficiency in MS Office Suite (specifically Outlook, Word, Excel, and PowerPoint)

About the Role Velvet Caviar is a leading lifestyle and tech accessories brand and is seeking a dynamic, stylish, and incredibly organized Executive Personal Assistant to support our CEO and Founder. This role sits at the intersection of high-level executive support, personal assistance, and creative collaboration. This is not your typical EA role. From managing packed calendars to supporting social content shoots, international travel, company events, and daily to-dos - you'll help keep both the business and the CEO's personal brand running seamlessly. If you thrive in fast-paced environments, love aesthetics and TikTok trends, and are known for being two steps ahead - this role is for you. Key Responsibilities Executive & Administrative Support Manage CEO's work and personal calendar with precision; schedule meetings, appointments, and events Oversee inbox management; draft responses and flag priority items Attend meetings, take notes, and manage follow-up action items Maintain and manage the CEO's daily to-do list, priorities, and long-term goals Act as a gatekeeper, managing the CEO's time and workload effectively Coordinate domestic and international travel (including arrangements for her small dog) Send and arrange vendor and personal payments on behalf of CEO Creative & Brand Support Support CEO's personal social media presence (TikTok & Instagram): film, edit, brainstorm, and keep content aligned with trends and brand identity Offer creative input for event outfits, content shoots, and personal brand moments Source, pick up, and return items for content, events, and daily needs Manage closet organization and resale (e.g., Postmark listings) Personal & Lifestyle Support Run personal errands, book travels, make reservations, and execute lifestyle tasks with care and discretion Maintain the CEO's office space and household organization and logistics Assist with CEO's small dogs, as needed (must be dog-friendly) Drive for errands or events when needed (must hold a valid driver's license and be comfortable driving in NYC) Handle expense reports, reimbursements, and bill payments Project & Event Coordination Organize personalized gifting and coordinate events Help plan and coordinate company events and special projects Support internal creative initiatives and cross-functional priorities Anticipate the CEO's needs and proactively look around corners for solutions You Are... Highly organized, detail-obsessed, and thrive at managing chaos with calm A natural problem solver who's proactive and solutions-oriented A strong communicator - professional, clear, and personable Tech-savvy with experience across Google Suite, calendar/email systems, and editing tools for IG/TikTok Fashion-forward and social-media fluent with a sharp eye for aesthetics A team player with positive energy who's service-minded and discrete Someone with a valid driver's license who can confidently navigate NYC Requirements 3+ years of Executive or Personal Assistant experience, preferably in fast-paced, creative environments Based in NYC with deep familiarity navigating the city Comfortable managing both professional and personal tasks with professionalism and care Prior experience supporting social media or a personal brand is a strong plus Must love dogs and be flexible to assist as needed Available for occasional evening/weekend needs based on CEO's schedule or travel/events Bonus Points If You... Have experience with small-business operations or startup environments Have a background or interest in fashion, beauty, or influencer marketing Are familiar with travel logistics for events like Fashion Week, pop-ups, or influencer trips PERKS: Be a key strategic leader at a fast-growing brand! Competitive salary + performance-based bonuses Nice office located at the Brooklyn Navy Yard Hybrid schedule with 1-2 days a week in office PTO Days + Specified National Holidays Off Health Insurance coverage + other benefits Quarterly team events and or retreats Velvet Caviar is an equal-opportunity employer committed to a diverse workplace environment.

Our Client in Rancocas, New Jersey is seeking an Administrative Assistant to provide direct support to the Operations Department. This is a Temp to Hire position, Monday through Friday, 8:00 am - 5:00 pm. The pay rate for this position is $20 - $25 per hour. Job Duties: Typing correspondence Create and maintain spreadsheets Verify and process expense reports Copy, file, and assemble documentation Maintain excellent attention to detail Communicate with employees and all levels of management Maintain office supply inventory including purchase and replenishment of office supplies Willing to work a reasonable amount of overtime Additional administrative duties as needed Requirements: High School Diploma or GED One year of office/clerical experience in a business office. Familiar with Microsoft Office suite including Word, Excel, and PowerPoint. Familiar with Microsoft Dynamics 365 ERP System Excellent written and verbal communication J & J pays WEEKLY and we offer Direct Deposit, Medical, Dental and Vision Benefits, Paid Time Off, and a $$$ Referral Bonus $$$ !!! If you have previously registered with us, please call our office at 856-751-5050 so that we can update your information with you. If you are interested in signing up with J & J Staffing Resources today, please copy and paste the link below into your web browser to get started. https://hrcenter.ontempworks.com/en/JJStaff Since 1972 J & J Staffing Resources has specialized in finding great jobs for great people. Every year we place thousands or candidates with thriving local companies. Put your trust in J & J. We look forward to working with you!

TITLE: Front Desk Administrative Assistant DEPARTMENT: Administrative Services STATUS: Full-time non-exempt Bachelors Degree Required The Front Desk Administrative Assistant reports to Corporate Services and is responsible day-to- for day general administration and office management for UBA America. Successful candidate must be able to work in an extremely fast-paced environment, requiring high degree of independent judgment and a people person. ESSENTIAL FUNCTIONS & ACCOUNTABILITIES Assist in the effective delivery of corporate services, including Travel and Logistics, Hospitality, Procurement, and Premises/Office Management, aligned with the institution's overall objectives. Assist in office facilities, premises/office management including prompt replacement of faulty appliances/fixes and cleaning and ensure compliance with local codes for premise occupancy ensuring a safe and conducive working environment, and managing office space planning, renovations, and maintenance. Function as an assist fire warden to improve and implement emergency response and control procedures, prevent emergencies wherever possible by regularly assessing the current condition of the workplace and its hazards, and make other staff aware of the hazards in their building. FRONT DESK DUTIES Responsible for premise oversight walk through daily. Maintain the organization of the pantry and kitchen in the morning with coffee, tea etc. Greet and welcome guests as soon as they arrive at the office and offer tea, coffee and water as needed by guests. Direct visitors to the appropriate person and office. Will be required to run errands such as pick up Birthday cake and chips for the monthly birthday celebrations. Organize lunch or meals for the office if needed for TGIF or Bagel Fridays Maintain Visitors Logs and building portal access. Wipe down the front door handles and other commonly touched surfaces as necessary if needed. Answer, screen, and forward incoming phone calls. Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms, and brochures) Provide basic and accurate information in-person and via phone/email. Receive, register, sort and distribute daily mail/deliveries, packages and distribute them accordingly. Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, add visitor to the security portal for building access) Perform other clerical receptionist duties such as filing, photocopying, and faxing. Diary and management of conference meeting rooms. Manage office supplies such as stationaries. TRAVEL & LOGISTICS SERVICE Responsible for logistical and business travel-Works with travel agents, the company Corporate Services to ensure all travel is carried out in line with the bank's policy. Work with local embassies to ensure visas are in place when applicable. Ensure smooth transitions for staff transfers including hotel and ground transportation. PROCUREMENT & INVENTORY MANAGEMENT Fulfills all stationery and supplies functions (ordering/distributions and vendor interaction) Fulfills all Archival Records Maintenance Functions (retrieving/sending boxes to/from archives) Fulfills all Outgoing Mail functions (logging/postage/End of Day Proof) Logs and distributes mail, when needed(courier and US Mail) Maintains Messenger Service function (arranging pick-ups/deliveries & maintaining log, when needed. VENDOR MANAGEMENT Manage Vendor Risk Assessment Files Responds to External Audits, when needed. Assist in supporting vendor management duties, including contract negotiation, process vendor invoices and ensure all vendor pricing is competitive/in line with bank's policy. Maintains Physical Inventory (Fixed Assets) Record Keeping Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures. Managing and documenting office expenditures, budget ,and inventory. Fulfillment of stationary and all office supplies OTHER DUTIES Complies with all UBA America legal and regulatory requirements, adheres to the Bank's Code of Conduct, attends regular periodic training on core Bank policies, and reports any known or suspected violations of the Code of Conduct to UBA America management. Fulfills other responsibilities as assigned, including special projects from COO. Support as needed in organizing company employee engagement events. ** Other duties may be assigned similar to the above consistent with the knowledge, skills and abilities required for the position.

This is a shared support role responsible for performing essential tasks related to scanning, filing, printing, shipping, and accurate data entry of documents. The associate will ensure accurate and timely processing of workloads to facilitate smooth operations. PRIMARY RESPONSIBILITIES (E = Essential | A = Additional) Scan/File Room Duties • E - Receive and open packages via UPS/FedEx; create barcode pages for document tracking. • E - Sort recordable documents from lender packages in preparation for filing. • E - Maintain communication with team members to ensure accurate and timely document processing. • E - Meet and strive to exceed production standards, metrics, and SLAs set by management. • A - Provide backup to department functions as needed. • A - Perform additional tasks as assigned by the manager. Printing/Shipping Duties • E - Print documents and prepare them for shipment in accordance with internal procedures and client-specific requirements. • E - Pack and ship completed documents each night using UPS/FedEx. • E - Ensure all printed and shipped materials are accurate and labeled correctly. • E - Maintain a clean and organized workspace, including supplies inventory and equipment upkeep. • A - Assist with inventory management of shipping materials and printing supplies. Data Entry and Administrative Duties • E - Accurately enter data related to scanned and shipped documents into internal tracking systems, databases, or spreadsheets. • E - Verify data for completeness, accuracy, and consistency before final submission. • E - Maintain electronic and paper filing systems for easy retrieval of documents. • A - Assist with generating reports related to document processing and shipment status. • A - Support general administrative tasks such as scheduling, handling correspondence, and coordinating with other departments as needed. • A - Help maintain office supplies inventory and reorder as necessary to support operational needs. EDUCATION AND EXPERIENCE • E - High School Diploma or equivalent • D - 1 year of related experience in a shipping, printing, scanning, or data entry environment is preferred. KNOWLEDGE, SKILLS & ABILITIES • Strong organizational and data entry skills with high accuracy • High attention to detail • Ability to multitask in a fast-paced environment • Team-oriented mindset • Basic computer literacy, including proficiency with MS Office (Excel, Word) and familiarity with office equipment (printers, scanners, etc.) • Good written and verbal communication skills PHYSICAL REQUIREMENTS • Prolonged periods of standing and sitting • Manual dexterity for inserting and sorting documents • Ability to lift packages (up to 30 lbs) • Frequent communication via phone and in person • Adequate hearing and vision to perform job functions WORKING CONDITIONS • Normal office environment • May require occasional overtime • Exposure to paper dust and frequent handling of packages EQUIPMENT OPERATED • Personal computer and peripherals • Printers, scanners, copiers • Standard office equipment • Shipping label machines and packaging tools

Real Estate Administrative Assistant Permanent Hours: Flexible to either 8:30am - 4:30pm or 9am - 5pm Salary: $60,000 - 70,000/year We are seeking an experienced Real Estate Administrative Assistant to work for an established real estate firm in Livingston, NJ. The person selected for this role will be energetic, hard-working, and detailed-oriented. The best candidate for this position is someone who has a proven track record of great organizational and follow-through skills, and the ability to manage multiple projects simultaneously. This position requires someone who is a quick learner, a team player, self-motivated and proficient with Microsoft Office. What you will be doing: · Perform background checks and onboard new residents. · Prepare new leases and lease renewals (electronically via Rent Manager) · Prepare notices to and correspondence with residents. · Respond to miscellaneous resident inquiries. · Track resident renter's insurance policies and pet registrations/licenses to ensure they remain current. · Liaise with company's law firm to process / track landlord-tenant filings. · Track rent receivables; assist with follow-up communications. · Keep online advertising current & relevant (i.e., Apartments.com, Zillow, etc.) · Assist with supply and appliance orders. · Assist with interactions with utility companies, government agencies and vendors. · Work on various one-off projects and initiatives · Assist with general in-office property management responsibilities. · Make periodic trips to the Livingston Post Office (1-2 times per week) · Perform other administrative duties as assigned to support the overall operations of the department What experience we are looking for: · 5+ years of Administrative Assistant supporting departments or team. · 1-2 years of real estate-related experience is a plus, but not a requirement. · Familiarity with real estate terminology and industry practices is highly preferred. · Strong communication and interpersonal skills, with a customer-focused approach · Strong knowledge of Microsoft Office suite (Outlook, Word, Excel, PowerPoint) · Knowledge of Rent Manager software is a big plus. · Attention to detail and the ability to maintain accurate records. · Self-driven with a strong sense of urgency · Excellent organizational and time management skills with the ability to prioritize tasks and meet deadlines. · Ability to see tasks and projects through completion. · Result oriented and an independent thinker. Final compensation will be determined based on factors such as experience, skills, and qualifications. Benefits include paid time off, holiday pay and sick time off. WorkDynamX and our Client are Equal Opportunity Employers.