Manager's assistant/administrative assistant jobs in Union, NY - 1,136 jobs

A dynamic and mission-driven CEO based in Fort Washington, PA, is seeking a highly organized and proactive Executive Assistant / Personal Assistant to provide seamless support across both business and personal matters. This is a unique opportunity for a resourceful professional who thrives in a fast-paced environment, enjoys wearing multiple hats, and can anticipate needs before they arise. The ideal candidate will be a true right hand with a 24/7 mentality, keeping the CEO's professional life running smoothly while also managing select personal tasks. Responsibilities: Manage complex calendars, scheduling, and meeting coordination Organize travel arrangements, including flights, accommodations, and detailed itineraries Prepare meeting materials, presentations, and handle confidential correspondence Act as a liaison between the CEO and internal/external stakeholders Collaborate closely with Personal Assistant and cross-functional team members Assist with inbox and communication management Oversee personal appointments, reservations, etc. Run errands and manage personal shopping or gift sourcing Coordinate family or personal travel logistics Assist with event planning (both corporate and personal) Handle special projects as needed, both professional and personal in nature Requirements: Prior experience in a similar role Exceptional organizational skills with a proactive, solution-oriented mindset Strong written and verbal communication skills Ability to manage sensitive information with discretion and confidentiality Tech-savvy Comfortable working in-office full-time with weekend availability as required Ability to multitask and adapt in a fast-paced, ever-changing environment Strong attention to detail and ability to anticipate needs without constant direction Schedule: This is a full-time role that will require work outside of regular business hours Compensation: Up to $150K based on experience, healthcare stipend, PTO, bonus Location: Fort Washington, PA

Who We Are JOYC Brands is a multi-disciplinary brand studio dedicated to incubating and scaling disruptive consumer products. As the parent company of Tinkr, JOYC, and a growing portfolio of lifestyle brands, we combine thoughtful design with omnichannel expertise to captivate modern audiences. Visit JOYCbrands.com to see what we're building. The Opportunity We are looking for a hungry, high-energy individual to serve as the right hand to our CEO. This is a hybrid role that blends the organization of an Executive Assistant with the strategic execution of a Chief of Staff. You will not just be taking notes; you will be holding the team accountable. You will not just be booking travel; you will be spotting the next big trend. Critically, you must be an AI-native. We need someone who leverages Artificial Intelligence to work faster, smarter, and more efficiently than the average person. Who You Are AI-Powered: You don't write emails from scratch; you prompt them. You don't summarize meetings manually; you use tools. You are constantly finding new ways to use AI to 10x your output. Hyper-Organized: You are obsessed with order. You anticipate problems before they happen and have a system for everything. Nothing slips through the cracks. Trend-Savvy: You have your finger on the pulse of culture. You know what is "cool," what is selling, and where the market is going before the data even shows it. Thick-Skinned & Vocal: You aren't afraid to hold people accountable-whether that's the CEO or the sales team. You follow up relentlessly. What You Will Do 1. The CEO's Right Hand (Operations) AI-Driven Efficiency: Utilize LLMs (ChatGPT, Claude, etc.) to draft communications, summarize research, and automate repetitive tasks. The "Enforcer": Attend meetings, take detailed notes, and chase down team members to ensure deliverables are met on time. Gatekeeping: Manage the CEO's calendar and inbox with military precision, ensuring focus remains on high-priority growth tasks. 2. Strategic Growth (Sales & Product) Product Development: Research emerging trends and assist in line development. Use AI tools to visualize concepts or analyze market data to keep us ahead of the curve. Sales Support: Manage sales follow-ups and ensure the pipeline is moving. You will be the engine that keeps our deals from stalling. Requirements AI Fluency is a MUST: You must be highly proficient in prompting and utilizing AI tools (ChatGPT, Midjourney, Perplexity, etc.) to accelerate work. In-Office Requirement: Our office is in Brooklyn, NY. You must be willing and able to travel to the office daily. Tech Stack: Proficiency in Slack, Notion/Asana, and CRM tools. A "Figure It Out" Mindset: When you don't know the answer, you find it immediately.

Investment Banking/Financial Services/Professional Services New York, NY Base $90,000-115,000 base + Bonus/Benefits Hybrid (M-Thursday in office and Friday remote) The Senior Administrative role represents a unique opportunity for a highly capable professional to assume a wide set of responsibilities and make a significant impact in a fast-paced, entrepreneurial environment. The right individual should be prepared to work within a small, collaborative team environment to manage discrete work streams. The Administrative Assistant will support up to five Managing Directors. Responsibilities Support office management including ordering supplies, liaising with building management, greeting visitors, technology maintenance and troubleshooting and mail management Support Practice Line Leaders and Managing Directors with calendar management, travel planning, event coordination, CRM (Intapp) data entry, invoicing and expense reporting Support new hire onboarding, such as pre-start communication and relevant system set-ups, as well as employee offboarding Support business development, talent acquisition and firm development efforts as needed Contribute to creating a high-performing and inclusive culture Serve as the culture keeper for the office Share and manage best practices Additional duties as assigned Qualifications Bachelor's degree from a top undergraduate program 2 to 4 years of experience as an Administrative Assistant at an investment bank, private equity / law firm or professional services firm. Excellent written and verbal communication skills including strong e-mail etiquette High degree of maturity with a proven ability to interact with senior executives, team members and external partners Experience with Concur and / or Intapp preferred Ability to successfully work in a small, collaborative team environment Effectively communicates analysis through Microsoft Word, Excel, Outlook and PowerPoint including high-quality messaging, structure and formatting Proven track-record of success in high pressure, time-constrained environments Top-tier organizational skills and attention to detail Self-starter and entrepreneurial spirit

Executive Personal Assistant to Sole Principal, Securities Brokerage and Insurance Firm/Family Office, Mamaroneck, NY, In-Person, 5 Days A sole owner of a securities brokerage and insurance firm with well-established clients and a family office is looking for an experienced and highly organized “right hand” Executive Personal Assistant. The ideal candidate has at least 5 years of experience supporting a HNW Principal, preferably in the brokerage/ finance space and will like to work at his home office on a daily basis, preferring a small office environment where you will get involved in many projects, personal and professional. About The Job: Serve as the primary administrative support, “right hand” to the principal, managing his calendar, scheduling meetings and prioritizing his in-box, personal and professional. Manage personal and professional projects including a home construction project and house maintenance. Manage commercial real estate holdings Arrange domestic and international travel arrangements Craft and edit emails and other correspondence on his behalf; speak to broker dealers/clients on a regular basis; maintain client and broker dealer files; financial reporting Handle work with charitable organizations Plan dinners, events Track and manage deadlines, priorities, and follow-ups for the principal Expense reporting Personal work; errands and special projects Professional ad hoc projects About You: At least 5 years of experience as an Executive Personal Assistant supporting a HNW C-Suite executive, preferably at a small finance firm or family office. Experience at a brokerage firm also highly desired Bachelor's Degree; finance degree a PLUS Detail-oriented and organized with exceptional problem-solving skills. A great communicator to speak with broker dealer clients with a “high touch” service mentality. Proficiency in Microsoft Office Suite; Advanced Excel Professional, proactive with a warm, calm personality. A desire to work in a small home office Compensation: Competitive salary, annual discretionary bonus, healthcare stipend.

Full Time, Permanent Position Our client is a dynamic and rapidly expanding brand management and private equity firm, is seeking a poised, highly capable Executive Administrative Assistant to directly support the COO in a fast-paced, high-expectation environment. This is a pivotal role requiring exceptional communication, organizational, and problem-solving skills, as well as the ability to navigate high-level, confidential matters with discretion and professionalism. The ideal candidate is a strategic thinker and confident gatekeeper who thrives in a high-pressure setting and is deeply committed to enabling executive productivity. Core Responsibilities: Act as the right hand to the COO, managing an extremely active calendar, coordinating complex scheduling across global time zones, and prioritizing competing demands Serve as primary point of contact and liaison for internal and external stakeholders, exercising sound judgment and diplomacy Coordinate board meetings, investor relations events, and key internal leadership gatherings, including preparation of agendas, briefing materials, and follow-up documentation Manage highly confidential and sensitive information related to business strategy, brand acquisitions, and key partnerships Handle travel arrangements, both domestic and international, providing on-call support as needed Proactively monitor deadlines, commitments, and deliverables to ensure the COO is prepared and supported at all times Draft high-level correspondence, memos, and reports with a sharp eye for tone, accuracy, and clarity Support ad hoc projects involving strategic initiatives, special events, and brand-related campaigns, often liaising with top-tier partners and executives Qualifications: Strong, hands-on experience supporting a CEO, COO, Chairman, Founder, or other C-suite executive in a demanding, fast-paced environment Strong discretion and professionalism in handling sensitive and high-stakes information Highly polished communication skills, written and verbal, with the ability to interface confidently with investors, board members, and brand partners Masterful calendar, time, and task management skills, with a “no task too small” mentality and proven ability to stay calm under pressure Background in private equity, brand management, retail, fashion, or consumer goods is a significant plus, but not required

Our client, a global leader in commercial real estate services, is seeking an experienced Administrative Associate / Executive Assistant to provide high-level administrative support to C-suite executives at a professional office location in New York, NY. This is a full-time, 2-month contract opportunity with the possibility of extension and potential conversion to a full-time role. The position is fully onsite and operates Monday through Friday, 8:00am-5:00pm, with flexibility as needed to support executive schedules. In this role, you will serve as a trusted administrative partner to executive leadership, ensuring seamless coordination of daily activities, communications, and vendor interactions. You will work closely with internal teams, external partners, and service providers while maintaining professionalism, confidentiality, and operational efficiency. This position is ideal for a highly organized executive assistant who thrives in a fast-paced, executive-level environment and is comfortable managing multiple priorities with precision and discretion. Key Responsibilities • Provide administrative services for C-suite executives. • Manage calendars, meetings, travel arrangements, and correspondence. • Serve as the primary point of contact for executive-level communications. • Escort and coordinate with vendors and external partners onsite. • Assist with office supply management, ordering, and expense tracking. • Collaborate with security and cleaning vendors to support office operations. • Maintain accurate records, documentation, and administrative files. • Support executives with ad hoc administrative and operational tasks. Must-Have Qualifications / Skills • 3-5 years of experience in an executive administrative or C-suite support role. • Strong communication, organization, and multitasking skills. • High level of professionalism, discretion, and confidentiality. • Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint. • Ability to work onsite and adapt to executive-level demands. Nice-to-Have Skills • Experience coordinating vendors, security, or facilities services. • Background supporting executives in a corporate or professional services environment.

A leading financial institution is seeking a Private Equity Fund Admin Associate to manage daily client deliverables for Private Equity fund administration. The role encompasses maintaining books and records, calculating management fees, and overseeing capital events. Candidates should have a CA/CPA qualification, 4+ years of experience in fund administration, and proficiency in accounting for complex transactions. Strong communication and team collaboration skills are essential for managing client expectations and resolving issues effectively. #J-18808-Ljbffr

We are seeking an Office Administrative Assistant to manage the front desk of our office in Sag Harbor. This is a key role for us, as this position is the company's first point of contact for our clients, partners and vendors. We are looking for an energetic individual who is well-organized, communicates well and practices excellent time management skills. In addition, this individual should have top-notch customer service skills and be a problem solver. RESPONSIBILITIES: Answers and transfers phone calls, screening when necessary Welcomes and directs visitors and clients Maintains filing systems as assigned Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed Responds to and resolves administrative inquiries and questions Coordinates and schedules travel, meetings, and appointments for managers or supervisors Prepare agendas and schedules for meetings as needed Maintains office supplies and coordinates maintenance of office equipment Order supply for yards and field workers, including uniforms, handheld equipment, etc. Oversees distribution of the mail Oversee the organization and planning of all charitable donations. Create process for requests for donation to be submitted and reviewed Oversee Conference registrations; review process registration forms, review all travel arrangements if required, all restaurant reservations if required Oversee the organization and maintain the permits and renewal calendar Oversee Membership renewals (ex. ASLA, Garden Conservancy, etc.) Manage the renewal of all permit registrations/2290/special permits annually Manage the renewal of landscaper/contractor permits as needed Enter cash receipts QUALIFICATIONS: Excellent verbal and written communication skills Excellent interpersonal and customer service skills Proficient in Microsoft Office Suite or related software Excellent organizational skills and attention to detail Basic understanding of clerical procedures and systems such as recordkeeping and filing Ability to work independently Spanish language proficiency a plus

The New York City office of a pretigious global investment firm is looking for a couple of excellent Executive Assistants (positions open due to growth of the company). These roles will be supporting a team (HR or Investor Relations/Marketing) so the proper candidate must have current/recent experience supporting multiple individuals. The position is working from the NYC office 4 days/week and one day is remote. Key Responsibilities: Organize travel arrangements, including booking flights, hotels, and transportation. Ensure all necessary documents (Visas if required) are in order. Heavy calendar management including scheduling meetings, interviews, and conferences as requested by key stakeholders. Screen/manage phone calls, emails, and other forms of communication including but not limited to drafting correspondences or responding to routine inquiries. Process expenses. Arrange/prepare materials for meetings. Assist with special projects or initiatives as needed. Partner with the other EA to ensure seamless team coverage. Contribute to a “no task too big or small” culture, ensuring things get done efficiently and accurately. Key Requirements: Bachelors Degree required Strong attention to detail, organizational skills and follow-through. Handle sensitive information and maintain a high level of confidentiality. Able to quickly adjust to changing priorities, urgencies, and unexpected situations. Advanced proficiency in Microsoft Office, experience in Concur and aptitude to learn new software tools. Able to find solutions to challenges or obstacles that may arise in the course of the day. Maintain a high level of professionalism in all interactions and represents the organization in a positive manner.

Global Asset Management Firm - Executive Administrative Assistant We are seeking a highly experienced Executive Assistant (EA) to provide senior-level administrative support to a Managing Director and Senior Executives at a global asset management firm. This role is ideal for a proactive, detail-oriented professional who thrives in a fast-paced, high-volume environment and has prior experience supporting senior leaders within financial services, preferably on the buy side. The EA will be part of a collaborative administrative team, requiring strong communication, discretion, and the ability to seamlessly coordinate across executives and support partners. Key Responsibilities Provide comprehensive administrative support to a Managing Director and senior executives, including complex calendar management, meeting coordination, and travel arrangements Manage high-volume scheduling across multiple time zones with accuracy and urgency Coordinate internal and external meetings, including preparation of materials, agendas, and follow-ups Serve as a trusted gatekeeper, exercising sound judgment, discretion, and confidentiality at all times Liaise closely with other Executive Assistants and administrative staff to ensure seamless coverage and team alignment Handle expense reporting, invoice processing, and ad hoc administrative requests Assist with special projects, events, and executive initiatives as needed Anticipate executive needs and proactively resolve scheduling or logistical challenges Qualifications & Experience 5+ years of experience in an administrative or executive assistant capacity Prior experience within financial services required (buy-side experience strongly preferred) Proven experience supporting senior-level executives in a fast-paced, high-demand environment Experience working as part of an administrative team, with a collaborative and flexible mindset Demonstrated ability to manage high-volume workloads with exceptional attention to detail Strong organizational, time-management, and prioritization skills Excellent written and verbal communication skills High level of professionalism, discretion, and emotional intelligence Proficiency in Microsoft Office Suite and standard corporate systems Work Environment & Benefits In-office: 4 days per week (100% on-site expectation) Competitive base salary 401(k) with company match Free lunch provided daily Comprehensive health, dental, and vision benefits Generous paid time off and holidays Opportunity to work closely with senior leadership at a global investment firm

Our client, a luxury fashion brand, is seeking a CRM Data Entry Temp to join their NYC team on a temporary basis. Responsibilities: Review potentially matching client profiles using a database tool to determine whether profiles should be merged or maintained separately Compare and validate profile attributes to ensure accurate data is preserved on merged client profiles Track review progress across the database and maintain documentation of completed work Escalate and flag questionable or complex profiles for team review and collaboration Uphold data accuracy, confidentiality, and consistency throughout all processes Qualifications: Strong attention to detail and a commitment to data accuracy Discretion, confidentiality, and a high level of integrity when handling sensitive client data Quick learner, able to master new tools and systems easily Familiarity with Microsoft Teams Basic experience in Excel and PowerPoint Prior experience with data entry or manipulation in a tech system preferred (e.g. a client database tool, point of sale, etc) Able to work independently and as part of a team Ability to focus on a single task for long periods of time Please submit your resume for consideration. You can use ****************** to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Pay: Starting $20-$30/hr (based on experience; salary will increase after evaluations) Schedule: Full-Time, In-Office Reports To: COO (Micky Bell) & Founder (Maksud Agadjani) About TraxNYC TraxNYC is a fast-growing luxury jewelry company in New York City, specializing in custom jewelry, high-end diamonds, luxury watches, and content-driven retail. We operate in a fast-paced environment with a young, motivated team focused on long-term growth, trust, and aligned goals. We are seeking a highly organized Executive Assistant / Operations Assistant who wants to build a serious career in business operations, administration, and executive support. Position Overview We are looking for a detail-oriented, analytical, and proactive Executive Business Operations & Strategy Assistant to support senior leadership. This person will assist in operations management, executive support, administrative organization, financial tracking, sales auditing, and project coordination. This role is ideal for someone searching for an executive-level support position within a luxury brand, jewelry company, or high-growth business, who wants hands-on involvement in day-to-day operations. Key Responsibilities Executive Assistant + Administrative Support • Manage, organize, and prioritize emails for the COO and Founder • Handle executive communication, follow-ups, and administrative scheduling • Maintain operational documents, Google Workspace files, and task systems Operations & Business Management • Assist in business travel planning, event coordination, jewelry show registrations • Help organize company promotions, marketing initiatives, and internal workflow systems • Support daily operations, deadlines, and internal communication structures Financial Tracking & Accounting Support • Help audit Amex and credit card charges • Track recurring monthly expenses, subscriptions, and vendor payments • Support accounting with documentation reviews and discrepancy identification • Assist with gold scrap, dust logs, and production inventory checks Sales Auditing & KPI Oversight • Work with leadership to review sales activity, Instagram DMs, and lead management • Audit CRM data, KPIs, and reporting accuracy in Monday.com • Manage inbound Instagram and Facebook leads for the sales department Hiring, Staffing & HR Support • Assist with screening candidates, resume evaluation, and interview coordination • Identify strong potential hires and provide input on culture fit and work ethic What We're Looking For • Executive Assistant experience or strong administrative/operations background • Highly organized, detail-oriented, and reliable • Strong communication skills and professional presence • Ability to manage multiple tasks in a fast-paced environment • Tech-savvy with Google Workspace, Excel, CRM tools (Monday.com), and social media • Comfortable reviewing communication logs, sales messages, and performance data • Problem-solver with a no-excuses mindset • Looking for long-term career growth Compensation & Growth • Starting rate: $20-$30/hr based on experience • Salary will increase based on performance and contribution • Direct training from senior leadership • Growth paths into Operations Manager, Executive Strategy, or Business Development • PTO + Employee jewelry discounts • Major long-term career opportunities in a luxury brand environment Learn more about the role here: ****************************************** Check out our social media below Instagram: ********************************** TikTok: ******************************* YouTube: ********************************************** Facebook: ******************************** Twitter/X: *********************

Primary Office Location:100 Federal Street. Pittsburgh, Pennsylvania. 15212.Join our team. Make a difference - for us and for your future.Position Title: Customer Feedback Administrator Business Unit: Retail Operations Reports To: Manager of Complaint Escalation and Customer Feedback Position Overview: This position is primarily responsible for monitoring adherence to the Bank's customer feedback program/policy. The incumbent works under manager guidance to categorize, analyze and escalate risks of the feedback collected from customers via written, telephone, internet, in-person channels (solicited and unsolicited) and other survey programs. Ensures all feedback is handled appropriately while identifying opportunities for training and/or procedure and policy changes. The incumbent coordinates with the Consumer Banking Solutions analytics group to provide reporting. Primary Responsibilities: Categorizes feedback based on submission content. Identifies insights, trends and generates summary reports for appropriate department heads. Ensures the timely delivery of reporting. Elevates risks, insights and trends that do not match the intended Customer Experience. Ensures that all complaints meet regulatory guidelines for resolution. Monitors the company's adherence to the Customer Feedback Program's policy and procedures. Identifies and reports on employee participation. Follows up with employees to ensure customers are responded to in an appropriate manner. Serves as a resource to offer verbal and written reply suggestions. Assists, as directed, with the construction and review of written responses. Performs other related duties and projects as assigned. All employees have the responsibility and the accountability to serve as risk managers for their businesses by understanding, reporting, responding to, managing and monitoring the risk they encounter daily as required by F.N.B. Corporation's risk management program. F.N.B. Corporation is committed to achieving superior levels of compliance by adhering to regulatory laws and guidelines. Compliance with regulatory laws and company procedures is a required component of all position descriptions. Minimum Education: BA or BS Minimum Years Experience: 3 Special Skills: Ability to work and multi-task in a fast paced environment Excellent communication skills, both written and verbal Excellent organizational, analytical and interpersonal skills Detail-oriented Ability to use a personal computer and job-related software MS Word - Intermediate Level MS Excel - Intermediate Level MS PowerPoint - Intermediate Level Experience in retail banking or related retail or customer service. Understanding of bank systems and technology, including database management. Familiar with Consumer regulatory requirements. Special Licenses and Certificates: N/A Physical Requirements: N/A Equal Employment Opportunity (EEO): It is the policy of F.N.B. Corporation (FNB) and its affiliates not to discriminate against any employee or applicant for employment because of age, race, color, religion, sex, national origin, disability, veteran status or any other category protected by law. It is also the policy of FNB and its affiliates to employ and advance in employment all persons regardless of their status as individuals with disabilities or veterans, and to base all employment decisions only on valid job requirements. FNB provides all applicants and employees a discrimination and harassment free workplace.

Based in Greenwich, CT, Summer Rain employs more than 170 people and has been in operation for over 40 years. The company provides unparalleled irrigation and landscape lighting. wells and water filtration services to residential and commercial customers in Connecticut and New York. Recognized nationally as one of the top 100 irrigation companies in America, Summer Rain is dedicated to exceeding customer expectations and meeting the needs of its employees and communities. The company guarantees a 24-hour response time and immediate emergency service for its custom-designed irrigation and lighting systems. Role Description This is a full-time, on-site role for an Office Administrative Assistant located in Port Chester, NY. The Office Administrative Assistant will be responsible for a variety of clerical and administrative tasks including answering phones, scheduling appointments, managing executive schedules, and providing support to other staff members as needed. These tasks will necessitate excellent phone etiquette and strong communication skills. Salary range- $50,000 to $55,000. Qualifications Administrative Assistance and Executive Administrative Assistance skills Excellent Phone Etiquette and Communication skills Proficient Clerical Skills Strong organizational skills and attention to detail Ability to multitask and manage time efficiently Experience with office software and equipment Previous experience in a similar role is a plus

Join a Groundbreaking Audiology Start-Up | Flexible, Independent Role | Growth Opportunity GTP are delighted to be recruiting on behalf of an exciting new audiology start-up that's transforming how hearing care is delivered across Downstate New York.They're passionate about making hearing healthcare more accessible, personal, and convenient and they're looking for a Mobile Audiologist to help lead the charge. Key Duties This role is ideal for someone who enjoys working independently, values flexibility, and is motivated by patient-focused care delivered outside of the traditional clinic setting.You'll be seeing patients in their homes, in assisted living communities, and in other outreach settings, bringing high-quality audiology services directly to those who need them. What's on offer: Full-time or part-time flexibility $130,000$160,000 base salary no commission structure, just a strong, stable income so you can focus on what really matters: helping people hear better! State-of-the-art mobile equipment and strong operational support A chance to help shape the future of a patient-first audiology service from day one Key Skills and Qualifications If you're a licensed audiologist in New York and are curious about what it's like to work with a forward-thinking start-up in a meaningful and independent way, then apply today. INDUSAAUD J473629

Do you value Pennsylvania's natural landscapes, state forests, and parks? Have you ever wondered about the behind the scenes operations that keep our facilities accessible for everyone's enjoyment? If so, the Department of Conservation and Natural Resources (DCNR) has the perfect opportunity for you! We are excited to welcome a highly-organized, detail-oriented Administrative Assistant 1 to join the Field Engineering & Contract Management Division. This role is far more than routine administrative support-you will be a key partner in ensuring park operations are efficient, compliant, and financially sound. Here, you will serve as the gatekeeper for a wide-range of professional consultant agreements for DCNR's Bureaus of Facility Design and Construction, State Parks, and Forestry. If you are ready to build your DCNR career while supporting our mission of conserving and sustaining Pennsylvania's natural resources for generations to come, we invite you to apply today! DESCRIPTION OF WORK As an Administrative Assistant 1, you will be responsible for the development, advertisement, and administration of a range of professional consultant agreements for several bureau's within DCNR. This includes instructing department personnel and consultant firms regarding proper adherence to specified procedures, as well as establishing and maintaining productive working relationships while serving as the liaison between the department and other pertinent Commonwealth agencies. You will also facilitate the creation and administration of other Inter-Agency Agreements, Letters of Commitment (LOC), and Memorandums of Understanding (MOU). Specific duties will entail requesting proposals for design, surveying, construction inspection, or other specialized services, in addition to assisting the technical evaluation team by assembling evaluation paperwork and preparing award letters for selected consultants. You will compose contractual language to be included in Professional Design Agreements and draft any necessary agreement amendments as required by the department or as requested by consultants. You may also engage in specialized situations such as handling Emergency Service Purchase Orders, Sole Source Agreements, or Settlement Agreements that have been approved by the supervisor or others. Interested in learning more? Additional details regarding this position can be found in the position description. Work Schedule and Additional Information: Full-time employment Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch. Telework: You may have the opportunity to work from home (telework) part-time, up to five days per pay period (three days week 1, two days week 2). In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview. Salary: In some cases, the starting salary may be non-negotiable. You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY QUALIFICATIONS Minimum Experience and Training Requirements: Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training. Other Requirements: You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency. You must be able to perform essential job functions. How to Apply: Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. Your application must be submitted by the posting closing date . Late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position. Veterans: Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to ************************************************ and click on Veterans. Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply. EXAMINATION INFORMATION Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam). Your score is based on the detailed information you provide on your application and in response to the supplemental questions. Your score is valid for this specific posting only. You must provide complete and accurate information or: your score may be lower than deserved. you may be disqualified. You may only apply/test once for this posting. Your results will be provided via email.

Admin role supports the post-sale team, which handles customers with issues or breakdowns after truck pickup; while the role doesn't frequently deal directly with customers, it involves back-office work, and they are looking for someone who wants to grow into a customer-facing role, rather than someone who is avoiding customer interaction. They need to be ready to backfill when needed due to PTO or other unusual circumstances, to assist customers - answering phones, emails, chats. They will be trained across the remarketing team for support. *Skills* Administrative support, customer service, Windows 10, salesforce crm, communication and writing skills, cross functional support *Top Skills Details* Administrative support,customer service,Windows 10,salesforce crm,communication and writing skills *Additional Skills & Qualifications* Cross Functional Collaboration. The role interacts with finance teams, fleet management, service coordinators, and other internal groups. Comfort working across departments and understanding how different teams operate helps someone excel. Attention to Detail. Tasks like refund workflows, DocuSign releases, and case updates benefit from a high level of accuracy and comfort with repetitive but important work. Operational + Logistics Flow. While not explicitly required, the responsibilities tie closely to vehicle pickups, postsale cases, and sales cycle timing-so having intuition around logistics or sales operations can be helpful. Reliability + Work Ethic Traits. Traits like punctuality, predictable attendance, and willingness to work a required schedule are highlighted-these stand out as valuable soft traits. *Experience Level* Entry Level *Job Type & Location*This is a Contract to Hire position based out of Reading, PA. *Pay and Benefits*The pay range for this position is $19.00 - $19.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: * Medical, dental & vision * Critical Illness, Accident, and Hospital * 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available * Life Insurance (Voluntary Life & AD&D for the employee and dependents) * Short and long-term disability * Health Spending Account (HSA) * Transportation benefits * Employee Assistance Program * Time Off/Leave (PTO, Vacation or Sick Leave) *Workplace Type*This is a fully onsite position in Reading,PA. *Application Deadline*This position is anticipated to close on Jan 27, 2026. h4>About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. About TEKsystems and TEKsystems Global Services We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

The CEO of a global leading direct access trading firm is seeking a dedicated and proactive personal assistant to join his team of assistants part-time. This is a great internship-style opportunity that is ongoing to showcase strategic and analytical thinking abilities while juggling the private and professional needs of a very active executive. This is a position for someone who thrives in a fast-paced environment and has exceptional organizational skills. Responsibilities Manage both personal and professional tasks, which include reservations, appointments, and any household needs Coordinate international and domestic travel logistics including flight itineraries, hotel reservations and car services. Organize agendas, manage calendar and plan events while prioritizing competing demands Prioritize and manage multiple projects simultaneously, maintaining diligent track of project timelines and deadlines Conduct thorough research on various topics as needed, providing detailed reports and actionable insights to support the CEO's initiatives Handle contract negotiations with third-party vendors, ensuring favorable terms and agreements Wardrobe and style management, personal shopping, procuring, and audit of wardrobe from day to day and special event clothing Perform general admin duties such as; recording meeting minutes, data entry, filing, copying, faxing, mailings, etc. Prioritize and lead multiple projects at a time, keeping diligent track of project timelines and deadlines Uphold a highly organized and detailed to-do list for both the CEO and business and taking careful note of important dates Maintain diligent communication with the rest of the team and ensure all aspects of the business are on track Monitor multiple social media accounts to help grow and expand online presence on existing and emerging social platforms Additional Personal / Creative / Executive Assistant duties as needed Requirements Incoming Freshman of Sophomore pursuing a Bachelor's Degree from an accredited university Must be able to provide SAT and/or ACT scores in order to be considered Ability to provide clear and concise oral and written communication A self-starter who is eager, optimistic, and has a “no task too small” mindset Must be able to work 10-15 hours per week Pays $39/ hour Visa sponsorship available

SUNY Broome Community College is seeking a highly organized and dependable Assistant to the Vice President for Academic Affairs (VPAA). The Assistant supports daily operations across fifteen (15) to twenty (20) departments, including the Library, Information Technology Services (ITS), Institutional Effectiveness (IE), Student Support services (Advising, LAD, ARO, Success Coaching), Admissions, Registrar, Workforce Development, and Marketing & Communications (MarCom). This role requires sound judgment, attention to detail, and the ability to manage multiple responsibilities while handling confidential information. This is an in-person position, with a standard Monday through Friday schedule. Responsibilities include, but are not limited to: * Provide administrative support to the Academic Affairs Division, including calendar management, meeting coordination, and correspondence. * Manage scheduling, appointments, and events for the VPAA. * Coordinate travel arrangements and reimbursement submissions for the VPAA/CAO and the Admissions team. * Collect and organize materials related to budgets, policies, procedures, and regulations for weekly Academic Leadership meetings. Assisting with agendas and presentations. * Assist with the development and ongoing monitoring of the Academic Affairs Division budget, including Perkins-related expenditures. * Process purchasing and requisitions for the VPAA and the MarCom office, including Fast Forward initiatives. * Manage contracts for distance learning reimbursements. * Track and manage clinical affiliation agreements to ensure timely completion and renewal. * Maintain records related to department chair release time, Fast Forward agreements, and others as directed. * Maintain department chair lists. * Prepare Academic Affairs materials for Board of Trustees packets, including faculty appointments, promotions, sabbaticals, and other items as directed. * Assist with the preparation of institutional reports such as the Strategic Enrollment Plan and Academic Master Plan. * Enter program goals and results into the college's assessment software. * Maintain curriculum committee documentation and ensure proper routing and recording of curricular actions. * Respond to student inquiries and provide general Academic Affairs information. * Follow up on requests from deans, chairs, faculty, and staff regarding SUNY Broome, SUNY System, and New York State Education Department policies and procedures. * Support programs and activities as directed by the VPAA. Requirements: * Bachelor's degree and one (1) year of office or administrative experience; OR * Associate's degree and three (3) years of office or administrative experience. * Must be eligible to work in the United States without a visa sponsorship. Required Skills and Abilities: * Strong written and verbal communication skills. * Ability to work independently, take initiative, and manage competing priorities. * Professional demeanor and ability to represent the College positively. * Strong organizational skills with close attention to detail. * Familiarity with budgetary processes. * Ability to maintain confidentiality. * Ability to interpret and apply policies and procedures in a higher education setting. Additional Information: The minimum annual salary for this position is $57,948. Salary offer will be based on the candidate's qualifications and experience. Offers of employment will be conditional based upon the results of a satisfactory, required pre-employment Standard Background Check. Affirmative Action/Equal Opportunity Employer. To learn more about SUNY Broome's employee benefits please click here. Application Instructions: For best consideration, application materials must be received no later than Friday, January 30, 2026. SUNY Broome will continue to review and consider applications until this position is filled. Please submit a letter of interest, resume, and the name, address, and phone number of three (3) references to: URL: *****************************