Office clerk jobs in Gilroy, CA - 152 jobs

✨ Now Hiring: Part-Time Office Coordinator / Receptionist (Temp-to-Hire) 📍 Menlo Park & San Francisco | Onsite | 24-30 hours/week 💼 Confidential - Top-Tier Venture Capital Firm We're partnering with a prestigious and confidential venture capital firm to hire a polished, articulate, and service-oriented Office Coordinator / Receptionist. This is a temp-to-hire opportunity, ideal for someone who thrives in a fast-paced, high-touch environment and enjoys being the face and voice of a top-tier organization. 🗓️ Schedule: Part-time (3-4 days/week), 24-30 hours 📍 Location: Onsite in Menlo Park with one day needed in San Francisco 🕒 Potential to convert to full-time after ~3 months 🔹 What You'll Do: Greet and host guests, entrepreneurs, and investors with warmth and professionalism Answer and direct calls, manage front desk operations Maintain appearance and function of office space and conference rooms Support internal teams with office logistics, scheduling, and facilities coordination Manage supplies, mail, deliveries, and vendor communications 🔹 What We're Looking For: Prior receptionist, office coordinator, or hospitality experience Strong EQ and interpersonal skills-comfortable interacting with high-profile guests Proactive, organized, and adaptable in a dynamic office setting Tech-savvy: Microsoft Office, Google Calendar, and AV basics College degree preferred, or equivalent experience If you're seeking a refined, high-caliber environment without the demands of a full-time schedule-or if you're returning to the workforce-this is a fantastic opportunity to join a respected firm with potential for long-term growth.

We invite you to review our current business services professionals openings to learn about the opportunities available across the firm. About Us Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients' legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world's major financial centers. The Opportunity We are seeking an Office Services, Facilities & Security Specialist (mid-level) to join our Firm. This position will be based in our Palo Alto office. This position acts as primary to Facilities workflow by managing the Firm facilities software FMS (Facilities Management Software), organizing office or furniture moves, assisting with vendor management, and acts as primary for ergonomic supplies and installation. This position will also act as primary to internal Security by patrolling and conducting inspection of all office space, assuring the safety and security of personnel and property. Assists Office Services Manager with administrative project facilitation for Facilities. Helps ensure all shipping and receiving procedures are followed by checking PsShip (Firm shipping software) history daily. Ensures each delivery step is followed and quickly alerts Office Services Coordinators if errors are caught. Monitor shipping vendors daily to ensure items in transit are meeting expected delivery, as needed contacts vendor's customer services line to submit a ticket. Uses Computer Aided Facilities Management (CAFM) and Building Management System (BMS), to support facilities related requests for the office. Patrols and inspects office space; identifies and corrects security or fire hazards; locks unoccupied offices; opens and closes doors based on operating schedule and ensure security. As needed acts a liaison to the building management team to input requests into their system known as Angus, and follows up when there is an unnecessarily long delay. As needed notifies stakeholders such as the Office Services Manager, of emergency building situations. Upon request assists with after-hours emergency requests relating to the pre-action, MDF (Main Distribution Frame), and IDF rooms, and grants emergency vendors access to the space as a part of the response. Assist with escorting facilities vendors to support operations and maintenance. Coordinates with Human Resources to participate in safety week, safety trainings, and life safety functions, including the annual CPR training. Monitors and assists with maintaining AED equipment for the office. Coordinates maintenance and housekeeping activities for the office. Participates in daily cleaning inspections and meets with cleaning provider Able to address deficiencies. Conducts daily elevator door checks to ensure the shut fully and securely; adjusts door closures as needed and uses the Building Management System (BMS) to monitor and adjusts CFM (Cubic Feet Per Min of airflow) to ensure proper door function. Escorts terminated employees from the premises upon request from Human Resources. Documents and reports unusual situations (accidents, illnesses, criminal activity, equipment malfunction) to the Office Services Manager, Human Resources or Attorney Development Manager. Reports all unusual occurrences or conditions and any incidence of visitor or employee actions, which could result in injury or loss to the Firm or employees to the Office Services Manager, Human Resources or Attorney Development. Performs frequent physical exertion including: standing, walking, bending over, twisting, reaching above shoulder level, pushing, pulling, repetitive use of both hands, lifting or carrying up to 50 lbs. frequently and over 100 lbs. on occasion Receives, records and facilitates timely delivery of packages by preparing assignments to relieve key stations of heavy workloads. Produces monthly BMS and FMS department statistics reports. Maintains awareness of postal regulations and procedures for other delivery services (e.g. FedEx, UPS, etc.). Disseminates information appropriately to ensure departmental awareness. Ensures all Firm office space is maintained at all times. Disassembles, assembles and moves office furniture as required to meet needs of the Firm. Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others. Manages Firm resources responsibly. Complies with and understands Firm operation, policies and procedures. Performs other related duties as assigned. Qualifications Knowledge of relevant firm computer software programs (e.g., Word, Outlook, Excel, PowerPoint, Computer Aided Facility Management (CAFM) system, PS Ship, PS Receiver), with the ability to learn new software and operating systems Ability to obtain job related certification including defibrillator training and CPR Ability to stand or sit at work station, and ability to walk, for extended periods of time Ability to exert moderate to high physical energy to ensure quick response to medical or criminal emergencies Knowledge of cleaning materials Ability to handle constant exposure to adverse conditions Ability to read, interpret, and follow instructions Ability to read and interpret floor plans Ability to work in a moderate to high risk environment Ability to delegate work effectively Ability to follow up consistently Demonstrates effective interpersonal and communication skills, both verbally and in writing Demonstrates close attention to detail. Demonstrates consistent follow up skills. Ability to handle multiple projects and shifting priorities Ability to handle sensitive matters and maintain confidentiality Ability to organize and prioritize work Ability to work well in a demanding and fast-paced environment Ability to work well independently as well as effectively within a team Flexibility to adjust hours and work the hours necessary to meet operating and business needs Education and Experience High School Diploma or equivalent Minimum of five years related experience Culture & Life at Skadden What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals. Benefits The overall well-being of our team is important to us. We offer generous benefits to help you achieve wellness in all areas of your life. Competitive salaries and year-end discretionary bonuses. Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits. Generous paid time off. Paid leave options, including parental. In-classroom, remote, and on-demand learning and professional development opportunities. Robust well-being classes and programs. Opportunities to give back and make an impact in local communities. For further details, please visit: ******************************************************* Skadden is an Equal Opportunity Employer (Disability/Vet/other protected categories). For more information, please visit Skadden.com/careers. The starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law. This position is eligible for overtime pay and may be eligible for a discretionary year-end bonus. Salary Details $70,000 - $75,000 EEO Statement Skadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking. Applicants who require an accommodation during the application process should contact Alex Taylor at **************. Skadden Equal Employment Opportunity Policy Skadden Equal Employment Opportunity Policy Applicants Have Rights Under Federal Employment Law Applicants Have Rights Under Federal Employment Law In accordance with the Transparency in Coverage Rule, click here to review machine-readable files made available by UnitedHealthcare: Transparency in Coverage Applicants Have Rights Under California Law Applicants Have Rights Under California Law Skadden will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Salary Range: $26.55 - $35.85 Summary of Duties: Responsible for performing assigned staffing, scheduling, and payroll duties for the Patient Care Services Division as well as maintaining current nursing personnel information as designated. May be assigned other duties as required. Educational Requirements: High school graduate or equivalent (GED) with some college or business school education required. Experience Requirements: Scheduling and staffing. Special Skills/Abilities: Personal computer skills required. Strong verbal and written communication skills in English. Good communication, phone & problem-solving skills required. Washington Hospital Health System does not utilize any form of electronic chatting, such as Google chat for the purposes of interviewing candidates for employment. If you are contacted by any entity or individual attempting to engage you in this format, do not disclose any personal information and contact Washington Hospital Healthcare System.

Office Clerk OUR MISSION To empower the youth in our community with equitable access to social, academic, and career opportunities to thrive OUR VISION All youth grow up to lead fulfilling lives fueled by their passions, talents, and a love of learning OUR CORE VALUES Curiosity, Respect, Ownership, Ganas, Unity, Equity ORGANIZATION OVERVIEW Boys & Girls Clubs of the Peninsula (BGCP) proudly stands as the largest expanded learning provider in San Mateo County, dedicated to empowering 6,700 TK-College students across 30 sites from East Palo Alto to Daly City. We believe that talent is equally distributed across Silicon Valley, but opportunity is not, so we are committed to ensuring that socio-economically disadvantaged students have equitable access to the opportunities that will help them thrive in school and beyond. Students benefit from high-quality academic programs, captivating enrichment activities, and access to critical mental health services. With support from our staff, Board, and broader Team BGCP community, we strive to make our community a great place for all kids to grow up. POSITION OVERVIEW As Office Clerk, you will work collaboratively with the on-site leadership team and program staff, where we provide academic support and enrichment offerings to K-5th students. You will provide office, administrative, and logistical support to ensure our program can run in an efficient and safe manner. ROLES & RESPONSIBILITIES Manage the administrative and site operations of the BGCP office during program hours Greet, monitor, and track all members and visitors on site, including parents and volunteers Maintain inventories of office supplies, first aid supplies, and program materials Handle the student sign-in and sign-out process Answer phone calls and promptly return messages Foster a positive work atmosphere, encourage teamwork, and facilitate constructive exchange of ideas with peers Assist in planning and executing special events as required Manage site enrollment and daily attendance Build positive relationships with students, supporting BGCP behavior standards and discipline policies Supervise youth as needed, either in the office or as coverage for a classroom instructor Communicate with students and families regarding enrollment and attendance matters Generate and share attendance and membership reports with site leadership staff to meet ASES reporting requirements Enter all enrollment data into Salesforce, BGCP's database Perform additional relevant duties as assigned QUALIFICATIONS Spanish fluency is required Commitment to BGCP's mission and vision and working with youth Experience working with diverse youth and communities of color Keen attention to detail and ability to create systems for efficiency and effectiveness Maturity and strong communication skills Energy, leadership skills, strong initiative, ability to motivate through positive reinforcement Positive attitude, team player, strong customer service orientation Administrative experience with an excellent knowledge of standard office practices LOCATION Redwood City, CA WORK SCHEDULE 1:30 pm-6:30 pm, M-F (25-29 hours per week) COMPENSATION & BENEFITS Employment Status: Part-Time, Non-Exempt Pay Range: $22.00-$25.00/hour, depending on experience (DOE) Retirement Benefits: BGCP offers salary contributions to the 401(k) plan Contributing to a thriving community for youth growth: Beyond measure As part of the hiring process, BGCP requires candidates to complete a LiveScan fingerprinting, background check, and tuberculosis (TB) test. Disclaimer: The above declarations are not intended to be an “all-inclusive” list of all duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job. BGCP is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. We provide equal employment opportunities for all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ethnicity, age, disability, genetic information, medical condition, marital status, military or veteran status, or any other characteristic or combination of characteristics protected under applicable law. BGCP is dedicated to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity. We actively encourage candidates from all backgrounds to apply for positions within our organization.

Amarr, part of global opening solutions company ASSA ABLOY, is hiring a process-oriented Office Administrator to join our distribution center team in the Bay Area. This is the ideal position for the person who loves handling a wide variety of responsibilities in a fast paced, high volume environment. In this position you will: Efficiently answer and respond to telephone calls and customers' needs Receive and process customer orders and invoices on a daily basis Provide product quotes to customers Develop a strong understanding of product line and services offered Assist in inventory control, including purchase order receipts and transfers Maintain daily receipts and bank statements Maintain customer files and pricing Assist in production, product pick-up, and product delivery schedules Required Experience: High school diploma or equivalent One year prior office administrative experience or related experience, preferably in the building supply industry Clear and effective written and oral communication skills High attention to detail and accuracy Ability to work quickly and accurately in a fast-paced environment The Details: This position is Monday - Friday from 7:30am - 4pm with occasional overtime. Pay range is $25-27/hr based on, but not limited to, skill sets, experience and training, licensure and certifications. Benefits include Medical/Dental/Vision, Paid Time Off (13 days in your first year that you start earning immediately), Paid Holidays from day one, tuition reimbursement, and a 401k plan (with an automatic 3% company contribution, regardless of if you contribute!). At Amarr, we welcome the unique perspectives that each individual brings to our team. We are passionate about creating an inclusive and welcoming environment where everyone feels valued and can truly be their authentic selves. We believe that our diversity fuels our creativity and innovation, helping us to excel and lead in our industry. Join us, and let's build a future where equal and equitable opportunities are available to all. As one of North America's leading garage door manufacturers, Amarr Company takes pride in fostering a culture where employees enjoy many opportunities for career growth, rapid advancement, and relocation to some of America's most desired cities. Although Amarr Company is an international business, employees enjoy a family-oriented, caring culture and rewarding work environment. Amarr Company offers competitive wages, generous benefits, and a bonus program for every employee. At Amarr Company, the door is always open and there is no ceiling to your career growth. #amarrcareers

On-Site **Responsibilities:** As a data clerk at Pacific Scientific EMC, you will be responsible for interactions between the Receiving Inspectors, Buyers, Quality Engineers and Management. You will use Citrix to log and track Feedbacks, Microsoft Office to communicate with team members from multiple departments. + Maintain and update internal records for easy access by the team. + Open Feedbacks and communicate with team members. + Run reports for daily management. + Sort and distribute incoming jobs and prepare outgoing data packages. + Utilize office appliances such as photocopier, printers etc. and computers for word processing and spreadsheet creation. + Archiving jobs in database and process to Iron Mountain for retention of documents. + Stamp control- Issue stamps, Retire stamps, maintain stamp log and perform stamp audits. + Order materials needed for the RI department. + Perform other related duties as assigned. **Qualifications - External/internal:** + Familiarity and confidence with office procedures. + Working knowledge of office devices such as MS Office products. + Outstanding communication and organizational skills. + Ability to work closely with others. + Customer-service oriented. + 50-60-wpm typing skills desired. + Excellent multitasking abilities. + Good communication skills. + Attention to detail. + Ability to lift 20 lbs. + 2 years related experience in clerical position. **Desired** + Interest in growing with the team. + Previous experience as a QC inspector. + Ability to use inspection tools - Calipers, Micrometer, Optical comparator, etc. + Knowledge of GD&T. **Education and Experience:** + H. S. Diploma/GED **Working Conditions:** + Half of the day will be at your desk; half will be performing other duties. + Temperature controlled room 68° ±4 **°.** + Rapid pace. + Overtime expected **Benefits** : + PTO + 401K + Health Insurance (medical, dental, optical) + Tuition reimbursement + Parental leave (mothers, fathers, and adoptive parents) In addition to the benefits, you'd expect we also offer flexibility, stability, and prosperity: + A bonus payment for all associates, paid quarterly, based on performance and behavior metrics. + 70 years of trend setters & trail blazers with new products. + Promote from within culture. + Opportunity to move vertically or laterally. + A culture where we all have a role in building a community where everyone belongs. Where you can speak your mind, be yourself, and feel supported. It's how we achieve more together, for each other, for our customers, and for the world. + A team that you can depend on every day & likes each other enough to hang out after work. **Ralliant Corporation Overview** Ralliant, originally part of Fortive, now stands as a bold, independent public company driving innovation at the forefront of precision technology. With a global footprint and a legacy of excellence, we empower engineers to bring next-generation breakthroughs to life - faster, smarter, and more reliably. Our high-performance instruments, sensors, and subsystems fuel mission-critical advancements across industries, enabling real-world impact where it matters most. At Ralliant we're building the future, together with those driven to push boundaries, solve complex problems, and leave a lasting mark on the world. **About PacSci EMC** Pacific Scientific Energetic Materials Company (PacSci EMC), a Ralliant Corporation (NYSE: RAL) operating company, makes critical missions possible. From concept to demonstration to delivery, we provide leading-edge energetic materials, devices and subsystems for use in military and commercial applications. With engineering and manufacturing capability in Arizona and California, our associates work together to solve the toughest technical challenges with a dedication to Safety First, Quality Every TimeTM. We enable success for innumerable missions on a daily basis, impacting the lives of military personnel, law enforcement officers, commercial airline pilots, astronauts, and oil field operators. For nearly a century, PacSci EMC's experience and expertise has been relied upon in the times When Milliseconds MatterTM. For more information, go to ******************** EMC is an equal opportunity employer. We do not discriminate against any applicant or employee on the basis of race, sex, religion, age, national origin, color, disability, or veteran status. Nonetheless, pursuant to our subcontractor status on highly sensitive national security matters, Mechanical Assemblers and all other floor personnel who frequently shift cell assignments, as well as any personnel directly working with the following contract are subject to the following contractual provision: THAAD PRIME Flowdowns (H-Clauses) H-42 FOREIGN PERSONS, paragraph D., "All employees of all entities that make up the Contractor's team, whether subcontractors, consultants, or anyone who works with or on behalf of the Contractor will be citizens of the U.S." Accordingly, only U.S. citizens will be qualified to fill these roles. We are committed to providing a workplace free of any discrimination or harassment. We all have a role in building a community where everyone belongs. Where you can speak your mind, be yourself, and feel supported. It's how we achieve more together - for each other, for our customers, and for the world. ******************************************** We Are an Equal Opportunity Employer. Ralliant Corporation and all Ralliant Companies are proud to be equal opportunity employers. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity or expression, or other characteristics protected by law. Ralliant and all Ralliant Companies are also committed to providing reasonable accommodations for applicants with disabilities. Individuals who need a reasonable accommodation because of a disability for any part of the employment application process, please contact us at applyassistance@Ralliant.com. **Bonus or Equity** This position is also eligible for bonus as part of the total compensation package. **Pay Range** The salary range for this position (in local currency) is 14.57 - 27.07

Responsibilities: As a data clerk at Pacific Scientific EMC, you will be responsible for interactions between the Receiving Inspectors, Buyers, Quality Engineers and Management. You will use Citrix to log and track Feedbacks, Microsoft Office to communicate with team members from multiple departments. Maintain and update internal records for easy access by the team. Open Feedbacks and communicate with team members. Run reports for daily management. Sort and distribute incoming jobs and prepare outgoing data packages. Utilize office appliances such as photocopier, printers etc. and computers for word processing and spreadsheet creation. Archiving jobs in database and process to Iron Mountain for retention of documents. Stamp control- Issue stamps, Retire stamps, maintain stamp log and perform stamp audits. Order materials needed for the RI department. Perform other related duties as assigned. Qualifications - External/internal: Familiarity and confidence with office procedures. Working knowledge of office devices such as MS Office products. Outstanding communication and organizational skills. Ability to work closely with others. Customer-service oriented. 50-60-wpm typing skills desired. Excellent multitasking abilities. Good communication skills. Attention to detail. Ability to lift 20 lbs. 2 years related experience in clerical position. Desired Interest in growing with the team. Previous experience as a QC inspector. Ability to use inspection tools - Calipers, Micrometer, Optical comparator, etc. Knowledge of GD&T. Education and Experience: H. S. Diploma/GED Working Conditions: Half of the day will be at your desk; half will be performing other duties. Temperature controlled room 68° ±4°. Rapid pace. Overtime expected Benefits: PTO 401K Health Insurance (medical, dental, optical) Tuition reimbursement Parental leave (mothers, fathers, and adoptive parents) In addition to the benefits, you'd expect we also offer flexibility, stability, and prosperity: A bonus payment for all associates, paid quarterly, based on performance and behavior metrics. 70 years of trend setters & trail blazers with new products. Promote from within culture. Opportunity to move vertically or laterally. A culture where we all have a role in building a community where everyone belongs. Where you can speak your mind, be yourself, and feel supported. It's how we achieve more together, for each other, for our customers, and for the world. A team that you can depend on every day & likes each other enough to hang out after work.

Hollister School District JOB SUMMARY: Under the direction of the Principal, Lead School Nurse and/or the School Nurse, is responsible for implementing a variety of health related tasks at assigned schools. EXAMPLES OF DUTIES: Reviews emergency cards for health problems and notifies school nurse assigned to site. Makes telephone contacts with parents regarding suspected or known health problems. Enters routine information into the health insert of the cumulative file (i.e., passed health screening, general health information, CHDP exam dates, immunization dates). Assists during health screenings. Performs medical procedures and assists medically fragile or physically disabled students with toileting needs. Dispenses medication to students with authorized medication orders. Performs first aide at assigned school(s). Performs preliminary data collection for nurse referrals, health problems, medical releases, etc. Compiles listing of student health problems and screening/rescreening dates. Assists with conducting first aide/disaster pack inventory, distribution, and restocking. Conducts classroom lice checks. Conducts health supply inventory, ordering, and stocking at assigned school. Conducts home visit with nurse Performs computer data input Assists in performing duties of office manager and secretarial staff at assigned site when time allows. Assists with a wide range of activities including, catheterization, feeding and suctioning, bracing and unbracing. Attends to the personal care needs of some students with physical limitations. Performs other related duties as required. EMPLOYMENT STANDARDS: Training and Experience: Any combination of training and experience which would indicate possession the knowledge, skills and abilities listed herein. Completion of the 12th grade or the equivalent and one year of health related field preferred. Knowledge: Knowledge of proper office methods and practices including filing systems, business correspondence, receptionist and telephone techniques, report writing; proper English usage and vocabulary including grammar, spelling and punctuation and computer usage. Spanish speaking skills recommended. Abilities: Ability to understand and carry out oral and written instructions; apply good judgment in recognizing the scope of authority as delegated; maintain the security and confidentiality of specified records and information; communicate tactfully and effectively in both oral and written form in English; type accurately at 30-40 words per minute; establish and maintain effective work relationships with those contacted in the performance of required duties. Physical Effort/Work Environment: Light to moderate physical effort; frequent standing or walking; periodic handling of light to medium weight parcels or supplies. Indoor work environment. A pre-placement physical examination may be required. Licenses and Certificates: A valid Class 3 California Driver's License and evidence of appropriate automobile insurance, based upon DMV regulations, may be required, in addition to a valid First Aid and CPR certificate. High School Diploma or G.E.D. Equivalency and some college level courses required; Knowledge of proper office methods and practices including filing systems, business correspondence, receptionist and telephone techniques, report writing; proper English usage and vocabulary including grammar, spelling and punctuation and computer usage. Typing skills required. Under the direction of the Principal, and/or the School Nurse, the Health Clerk is responsible for implementing a variety of health-related tasks at assigned schools. Makes telephone contacts with parents regarding suspected or known health problems. Assists during health screenings, dispenses medication to students with authorized medication orders, performs preliminary data collection for nurse referrals, health problems, medical releases, etc. Assists with conducting first aide/disaster pack inventory, distribution, and restocking. Conducts health supply inventory, ordering, and stocking. Enters routine information into the health insert of the cumulative file. Performs medical procedures and assists medically fragile or physically disabled students with toileting needs. Bilingual preferred, but not required. High School Diploma or G.E.D. Equivalency and some college level courses required; Knowledge of proper office methods and practices including filing systems, business correspondence, receptionist and telephone techniques, report writing; proper English usage and vocabulary including grammar, spelling and punctuation and computer usage. Typing skills required. Under the direction of the Principal, and/or the School Nurse, the Health Clerk is responsible for implementing a variety of health-related tasks at assigned schools. Makes telephone contacts with parents regarding suspected or known health problems. Assists during health screenings, dispenses medication to students with authorized medication orders, performs preliminary data collection for nurse referrals, health problems, medical releases, etc. Assists with conducting first aide/disaster pack inventory, distribution, and restocking. Conducts health supply inventory, ordering, and stocking. Enters routine information into the health insert of the cumulative file. Performs medical procedures and assists medically fragile or physically disabled students with toileting needs. Bilingual preferred, but not required. * Letter of Introduction * Letter(s) of Recommendation (3 current letters of recommendation) * Other (Proof of High School Diploma or GED completion) Comments and Other Information The Hollister School District prohibits, at any district school or school activity, discrimination, harassment, including sexual harassment, intimidation, and bullying, based on actual or perceived race, color, ancestry, nationality, national origin, immigration status, ethnic group identification, ethnicity, age, religion, marital status, pregnancy, parental status, physical or mental disability, sex, sexual orientation, gender, gender identity, gender expression, or genetic information, or association with a person or group with one or more of these actual or perceived characteristics. This shall apply when applicable, to interns, volunteers, and job applicants. For questions, concerns or complaints, please contact Title IX Compliance Officer: Kip Ward, Deputy Superintendent; 2690 Cienega Road, Hollister, CA 95023; **************; **************.

Fish Window Cleaning is Hiring! We are currently seeking a highly motivated individual to join as an Office Administrator. We are the largest and the best window cleaning company in the world, and our team enjoys a friendly atmosphere and job flexibility. We work no evening hours, weekends, or holidays! If this sounds like a good fit for you, apply to join our window cleaning team today! Job Type: Part-time Typical Schedule: Mon-Fri 15-20 hours per week, 9am - 12 or 1pm Pay: $20 plus incentive opportunities Job Responsibilities: · Check in and assign daily work orders for our Cleaners Use our proprietary Fish software to schedule work daily Process received payments and actively administer Accounts Receivable processes Issue invoices to FMC Customers Inventory and order Uniforms, Equipment and Supplies Confirm upcoming residential appointments by phone Follow up on written window cleaning estimates by phone Answer customer calls Must have: · Excellent communication skills in person and on the phone · Good organizational skills and ability to follow-through on contacts made· Proven PC Skills (Ability to learn and use Microsoft Office Suite, and Fish software) Compensation: $20.00 per hour Fish Window Cleaning has grown to be the world's largest window cleaning company with more than 250 franchise territories in 43 states, yet we still maintain the traditional values we were founded on. We will always treat every customer as though they are our only customer. Since its inception over three decades ago, Fish Window Cleaning has been dedicated to being a considerate and respectable neighbor in the communities where we work and live. FISH partners with nonprofit organizations on an ongoing basis to support causes across the United States. Through volunteering, leadership, and charitable giving, FISH lives its mission to be the best and most respected window cleaning company in the world. We are looking for courteous, self- motivated and friendly individuals that pay attention to detail. We clean glass at commercial and residential locations; including retail locations, office buildings, and malls from 1 to 3 stories. Some ladder work, travel between jobs, and minimal paperwork are required. You need reliable transportation, proof of insurance, and a valid driver's license to be considered for employment. Thank you for your interest in Fish Window Cleaning . Fish Window Cleaning is a franchise. All Fish Window Cleaning locations are independently owned and operated. By clicking the apply button you understand that you are not applying to Fish Window Cleaning but rather an independent company that does business as Fish Window Cleaning.

Wilson Sonsini is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide. We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them. The firm has approximately 1,100 attorneys in 17 offices: 13 in the U.S., two in China, and two in Europe. Our broad spectrum of practices and entrepreneurial spirit allow exceptional opportunities for professional achievement and career growth. The Office Coordinator plays a key role in supporting the smooth and efficient daily operations of the Palo Alto office. In this highly visible role, you will serve as a central resource for attorneys and staff at all levels, collaborating closely with teams across the firm (including Facilities, IT, Attorney Recruiting, Security, Finance, Marketing, and HR) to assist with the seamless day-to-day operations. This position is ideal for someone who is proactive, highly organized, and detail oriented. The right candidate thrives in a fast-paced environment, enjoys building genuine relationships, and takes pride in creating a positive, well-run office experience. Regular in-office presence is required to support collaboration, events, and business needs while upholding all firm policies and standards of conduct. Event & Engagement Coordination Assist with coordination of office, Community Impact, and DEI engagement events, including processing of related invoices/expense reimbursements, interfacing with vendors, working with property management to obtain COIs and contracts, and assisting with the creation of calendar invitations to various events. Participate on Community Service Committee to assist with facilitation and coordination of events. Assist Office Administrator with Marketing Department event logistics. Collaborate with office services teams (e.g., Facilities, Engineering, IT, Café, CST, Reception, etc.) to ensure an efficient and appropriate operation of the hospitality services, including food and beverage set ups, supplies, and clean ups for office events. Maintain and update the Palo Alto office events calendar on the Intranet. Take an active role in fostering a positive, inclusive, and welcoming office culture that promotes employee engagement and continuous improvement. Facilities & Office Operations Assist with onboarding process for new employees by conducting office tours. Maintain records for Palo Alto office moves and communicate actionable items to relevant teams. Monitor quality and cleanliness of office common spaces, escalating issues as needed. Audit assigned offices for facilities needs and adherence to guidelines (e.g., artwork installation, unpacked boxes, clutter, unauthorized items). Audit hoteling offices for facilities, IT, and cleanliness needs, escalating issues as necessary. Support building safety by ensuring emergency protocols and procedures are clearly understood and followed during emergency situations. Administrative Support Update and maintain internal lists such as EA/attorney assignments, holiday PTO coverage calendar, and recognition notes. Assign attorney/executive assistant pairings in Workday. Track snack offering feedback and recommend adjustments based on budget considerations. Field employee questions by directing to the appropriate department or policy and serve as a general resource for office-related topics. Provide occasional backup coverage for Reception when needed. Work cross-functionally with Office Coordinators in other locations to provide coverage and ensure seamless office operations when needed. Serve as a resource for employees when Office Administrator is out of office (apart from employee relations issues). Process expense reimbursements and invoices. General & Ad Hoc Projects Support additional office initiatives and special projects as needed (e.g., organizing storage spaces). Maintain regular in-office attendance as required to support business needs, team collaboration, and on-site events. Adhere to and uphold all firm policies, procedures, and standards of conduct. Education and/or Work Experience Requirements: Bachelor's degree preferred. 3+ years of experience working in an office setting. Event planning/coordination experience preferred. Excellent computer proficiency (MS Office - Word, Excel and Outlook). Excellent verbal and written communication skills, including ability to effectively communicate with internal and external clients. Highly organized, proactive, and solutions-oriented with a focus on continuous improvement. Exceptionally responsive and reliable in managing emails, requests, and follow-through. Ability to work independently and to carry out assignments to completion within parameters of instructions given. Skilled at managing multiple priorities and deadlines with efficiency and composure. Demonstrates strong interpersonal skills with the ability to build rapport and work effectively with individuals at all levels of the organization. Maintains impeccable attention to detail and accuracy in all aspects of work. Genuinely invested in fostering community and positive relationships within the office. Handles confidential and sensitive information with discretion and professionalism. Exercises sound judgment and initiative, stepping in confidently to support operations in the Office Administrator's absence. Flexible and willing to participate in occasional after-hours office events as needed. The primary location for this job posting is in Palo Alto. The actual base pay offered will depend upon a variety of factors, including but not limited to the selected candidate's qualifications, years of relevant experience, level of education, professional certifications and licenses, and work location. The anticipated pay range for this position is as follows: $35.96 - $48.65 per hour. The compensation for this position may include overtime and a discretionary year-end merit bonus based on performance. We offer a highly competitive salary and benefits package. Benefits information can be found here. Equal Opportunity Employer (EOE).

2026 Summer Clerkship Program - Minneapolis and San Jose The firm is seeking current law students for its summer clerkship program. Our summer clerkship program provides aspiring patent attorneys with a thorough exposure to the profession. Summer clerks work under the mentorship of our attorneys to assist with a variety of client projects related to patent prosecution. These projects may include preparation of responses to office actions, preparation of patent applications, conducting searches for prior art, and preparing appeal briefs. We work with our clients in a variety of technologies, and we hope to provide our summer clerks with experience in a technology area that closely matches both their technical background and their interests. We also seek to provide summer clerks with exposure to client interactions, such as attending meetings and participating in teleconferences with clients, where appropriate. Qualifications: Applicants should be current law students and have a Bachelor of Science degree in computer science, computer engineering, mechanical engineering, or electrical engineering. Equivalent degrees will be considered. Advanced degrees are a plus. Technical work experience is highly valued, especially industry experience in designing, developing, testing, or supporting software, hardware, or networking technologies. Applicants should be interested in patent law, as shown by coursework or legal experience. An ideal applicant is able to demonstrate a strong interest in patent prosecution specifically. Candidates who are registered to practice before the U.S. Patent and Trademark Office are encouraged to apply. Format: The summer clerkship program operates during the summer months of June through August, with a formal program typically during June and July. To accommodate different academic calendars at different law schools, the start and completion dates for each summer clerkship can be individually customized to support the goals of the firm and the clerk. Application Process: Qualified law students may apply at any time, up to one year prior to their particular desired summer clerkship program. Applicants interested in clerking during summer of 2026 are encouraged to apply early, by October 1, 2025, due to the large number of applicants interested in summertime clerkships. To apply, please use our online form to submit a resume, a cover letter, an undergraduate transcript, a law school transcript, office location preference, and a writing sample, preferably related to patents. Unofficial transcripts are acceptable for this initial submission. Duties at SLW may involve exposure to technical information that may be subject to U.S. Export Control laws. Therefore, proof of U.S. citizenship or permanent residency (“green card”) status may be required before consideration for a position at SLW.

Full-time Description Join The Top HVAC Team in the Bay Area! You're the best and you want to join a team that appreciates you, where you can create your own opportunities. Salary: $54,000 - $70,000 + Performance Bonuses Paid Holiday & Vacation Time Off Health Insurance Including Medical, Dental & Vision Plans Life insurance Employee Referral Bonuses New and continuing training and opportunities for career growth Who We Are We're not your average HVAC company. We're growing fast, breaking records, and setting new standards across the industry. We've earned 4 out of 5 national awards from Bryant, were named Fastest-Growing HVAC Company in the Nation by ServiceTitan, and landed on the Inc. 5000 list for our explosive growth. And we don't just care about performance-we care about impact. At TRIO, we plant one tree for every job we complete, with over 10,000 trees planted so far. We've built a company where top techs thrive-and now we're hiring more. What We Do We are a team of home service experts who go the extra mile to ensure peak performance for our customers home's heating and air conditioning systems. The Big Task You will schedule installation jobs, order materials, keep in communication with clients and our team of installers and prepare the installers so they can accomplish the highest quality installations, every time. You are the glue that holds the installation department together. Key Sub Tasks Maintain communication with dispatch, your manager, the parts department and the installation team Show technicians how to establish customer rapport to ensure highest levels of satisfaction Monitor performance of installation technicians and advise them on how to improve Analyze and control job expenses to meet budget Contact the customers to schedule the installation Properly complete paperwork Participate in training so that you grow and develop as a professional Desired Skills and Experience If you can achieve the above and you find it fun and challenging - you have just the right amount What We Offer Our top performers are among the highest paid in the Bay-Area. A family. This is last on the list because it's most important. We care about our team, and expect you to bring that same caring when you join. We do a lot more than just work together. You'll come to love our company outings, and you'll build life-long friendships at TRIO Heating, Air & Plumbing. If you want to be part of something bigger than just a job - make this career move and find exactly what you're looking for. You will work in a place where you will be appreciated by your team and customers, and where your work has a direct effect on the success of the company. If this sounds like you, spend a little time learning about TRIO Heating & Air by googling TRIO Heating & Air, you will find that our online reputation speaks for itself. Schedule: Monday to Friday Requirements computer skills good verbal communication skills customer service detail oriented project management working with excel spanish is a bonus HVAC background or construction background is not required but is a bonus Salary Description $54,800 - $70,000 + Performance Bonuses

Purpose The office administrator will support Silicon Valley office management and will also perform Insurance Coordinator duties. This position will play a critical role in maintaining an organized and engaging work environment that supports the needs of all staff. This position will work with the business unit leader to manage general office operations and procedures including functioning of the facility and coordinating office events. This role will also be expected to work closely with the legal, risk and compliance team to manage insurance certificates. Representative Tasks and Responsibilities Management of Office - 50% Provide concierge services for clients and visitors. Ensure facilities are clean, organized, and safe for employees and visitors. Manage vendor selection and relationship management. Maintain office supplies and equipment inventory. Manage incoming and outgoing mail and packages. Work with IT to ensure equipment needs are met (computers, printers, network, phones, etc.). Assist HR with onboarding new employees (workspace, welcoming, etc.). Maintain office and event calendars. Manage and coordinate event planning and logistics. Implement office Occupational Health, Safety, and Security plans (ergonomics, emergency response, etc.). Manage annual office management budget in coordination with SF Office Manager. Maintain tenant records. Resolve complaints, problems and requests from tenants. Maintain building security and card access system. Oversee security, fire prevention and other safety systems. Handle site and building maintenance issues. Contract service contractors as needed to maintain, repair or improve the property. Oversee contractors and inspect completed work. Assist with emergency response and evacuations. Monitor building maintenance budget. Insurance Coordination - 50% Confirm project specific insurance requirements. Request, receive, track and file all project related insurance certificates. Ensure accuracy of all certificates received. Maintain insurance files on a per project basis and request updated certificates prior to their expiration date. Responsible for coordinating with people from several company departments. Manage compliance requirements, provide support to Project Managers, and obtain Pre Lien info for projects. Upload insurance certificates to “X/Shared drive” and to Procore for each project. Follow up with Subcontractors and BCCI Teams about insurance certificates and email status updates for every job. Submit Insurance certificates to the property buildings for every project via email. Qualifications To perform job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education Associates degree required; bachelor's degree preferred. Specialized Knowledge and Skills Excellent verbal and written communication skills. Excellent interpersonal and negotiation skills. Excellent organizational skills and attention to detail Excellent time management skills with a proven ability to meet deadlines. Proficient with MS Office Experience 2-4 years professional experience in office, facilities, and project management. Hospitality and event coordination experience a plus. Physical Demands and Work Environment The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the responsibilities of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical demands While performing the duties of this job, the employee is occasionally required to stand, walk, sit; use hands to finger, handle or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance, stoop, kneel crouch, or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus. Work environment This employee generally performs this work in an office environment. The noise conditions are usually minimal to moderate. Benefits: The Company offers the following benefits for this position, subject to applicable eligibility requirements: Medical Insurance, Dental Insurance, Vision Insurance, Health Savings Account, Healthcare Flexible Spending Account, Dependent Care Flexible Spending Account, 401(k) retirement plan with employer match, Life & AD&D Insurance, Long-term Disability Insurance, Short-term Disability Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Home & Auto Insurance, Family Support, Pre-tax Paid Parking/Public Transportation, Paid time off, Time Away Benefits, 10 Paid Holidays, Group Legal, Employee Stock Purchase Plan, Identity Theft Protection, Pet Insurance, Employee Assistance Program Disclaimer: The salary and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law. EEO Statement: BCCI is an equal opportunity employer. We evaluate qualified employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. The salary range for this position is $60,000 - $75,000.

Job Title: Office Clerk Tabulates and posts data in record books. Compiles records and reports. Computes wages, taxes, premiums, commissions and payments. Records orders for merchandise or service. Greets and assists visitors. Provides information to customers, claimants, employees and sales personnel. Interviews dissatisfied customers and adjusts complaints or refers customer to appropriate dealership employee for resolution. Prepares, issues and sends out receipts, bills, policies, invoices, statements and checks. Sends weekly schedules of accounts to managers as directed. Scans Car Deals daily into the DMS, and assists with data archives for parts and service Prepares stock inventory. Operates office machines such as computer, typewriter, adding machine, calculator and copier. Opens and routes incoming mail, answers correspondence and prepares outgoing mail. Purchases supplies. Maintains professional appearance and neat work area. Other tasks as assigned. Qualifications Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience. Language Skills Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization. Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. Mathematical Skills Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Reasoning Ability Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form. Certificates, Licenses, Registrations [If applicable.] Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job DescriptionWe are seeking a detail-oriented and organized Office Clerk to join our team. The ideal candidate will be responsible for performing a variety of administrative tasks to support the efficient operation of our office. This role requires excellent communication skills, proficiency in office software, and the ability to manage multiple tasks simultaneously. Duties Manage incoming and outgoing correspondence, including emails and phone calls. Perform data entry tasks with accuracy and attention to detail. Maintain organized filing systems for documents and records. Assist with bookkeeping tasks using QuickBooks, including invoicing and tracking payments. Provide support as a medical or dental receptionist, including scheduling appointments and managing patient records. Utilize Google Suite applications for document creation, spreadsheets, and presentations. Proofread documents for accuracy and clarity before distribution. Operate office equipment such as printers, copiers, and phone systems. Collaborate with team members to ensure smooth office operations. Skills Proficiency in Excel Word and Google Suite (Docs, Sheets, Slides) is essential. Strong typing skills with a focus on accuracy. Familiarity with QuickBooks for basic accounting tasks is preferred. Excellent proofreading skills to ensure error-free documentation. Experience as a used car dealership clerk is a plus. Ability to perform data entry efficiently and accurately. Bilingual in Spanish as this will enhance communication with diverse clients. Strong organizational skills and the ability to multitask in a fast-paced environment. Effective verbal and written communication skills. Join our team as an Office Clerk and contribute to the success of our organization through your administrative expertise! -- All USA Motors 1260 E. Santa Clara St. San Jose, CA 95116 ************ Leticia J Santiago

Key Responsibilities: Coordinate Catering Services: Work closely with support staff and external vendors to arrange catering for meetings and events. Provide Departmental Support: Assist with various non-client business activities and departmental tasks as needed. Manage Facilities Operations: Oversee daily operations to ensure a clean, safe, and efficient work environment. Prepare Meeting Rooms: Ensure all meeting spaces are clean, organized, and ready for use, including wiping tables, chairs, and credenzas. Post-Meeting Cleanup: Maintain conference rooms by cleaning and resetting them after meetings. Stock and Maintain Break Areas: Ensure break areas are fully stocked and meet employee needs. Service Coffee Machines: Perform routine maintenance, including weekly rinsing and replenishing supplies. Technical Proficiency: Demonstrate strong skills in Microsoft Office applications. Physical Requirements: Ability to lift up to 50 lbs. And remain on your feet for extended periods. Perform Additional Duties: Be able to follow and execute additional tasks or directives from management as assigned.

Contract Litigation Secretary. As a Litigation Legal Secretary, you will provide a variety of secretarial and administrative duties for assigned attorneys. You will be responsible for interacting with colleagues in a team setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters. The Day-to-day On any given day, you will be working with firm leadership, partners, and business colleagues on a variety of requests and projects. You will: Input, revise, and finalize correspondence, memoranda and other legal documents. Draft routine correspondence, memoranda and other documents. File legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case shell documents for use by attorneys. Verify all attachments, exhibits and enclosures are included with transmittal letters/memos. Proofread documents and check for appropriate formatting, spelling and grammar. Maintain good public relations with clients. Review all incoming mail, distribute to teams as needed and upload to the DMS. Prepare documents and packages for mail, messenger and overnight delivery. Prepare expense reports, manage vendor invoices, mailings, and request checks as needed. Enter attorney time. Send time entry reminders. Process client billing. Assist with review and edit of bills as necessary. Schedule appointment and make arrangements for meetings, conferences and travel. Complete client/matter intake forms. Request conflicts of interest checks. Open new files. Prepare files to be closed. Coordinate and follow through on requests and projects with other support departments (e.g. receptionists, file/document clerks, office services). Provide overflow and absence coverage assistance as well as secretarial support for Secretarial Team Members attorneys. Other duties and projects as assigned. You Have A minimum of 5 years of litigation secretarial experience. (Entertainment Litigation experience is a plus). Strong proofreading skills, attention to detail and solid grammar/spelling skills. High degree of proficiency with Microsoft programs (Word, Outlook, Excel). Legal citation and legal terminology expertise. Familiarity with iManage, Compulaw or similar technology. The ability to organize, prioritize and meet the demands off multiple attorney assignments. Flexibility to work overtime occasionally. Good attendance and punctuality.

The Office Coordinator will perform several administrative supports to ensure efficient operation of the office environment. Responsibilities: Maintain calendar of appointments and meetings Create and maintain filing systems Design the office layout with efficiency and organization in mind Collaborate with human resources to organize company activities Maintain office equipment in good working order with the assistance of the IT department Negotiate contracts and pricing with vendors and service providers Accurately maintain general office budget Monitoring office supplies and ordering new stationery, furniture, appliances and electronics as required Organizing maintenance companies to keep the office clean and safe and ensure its appliances are in good working order Reporting office progress to senior management and working with them to improve office operations and procedures Requirements: · Fluent in spoken and written Chinese is required . Degree in business or related majors· Past work experience as an office coordinator or similar role· Real Estate industry experience preferred· Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence· Ability to adapt and prioritize, meeting deadlines, in a fast-paced environment· Proficiency in full Microsoft Office suite, especially with Excel and PowerPoint · Excellent writing, communication, and presentation skills· Highly motivated with strong organizational skill, detail oriented Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. We are an equal opportunity employer and do not discriminate based on gender, race, color, religion, age, mental or physical disability, medical condition, genetic information, sex, sexual orientation, gender identity and expression, national origin, marital or domestic partner status, veteran status, or any other characteristic protected under federal or state laws or local ordinance or regulation. Company Overview Z&L Properties, Inc. is a California based real estate development and management company that specializes in high-rise mixed-use developments. Z&L has an impressive portfolio of high-rise condo projects in California's most preeminent cities, including San Francisco, Los Angeles, and San Jose. Headquartered in Foster City, CA, the company includes a team of engineers, planners, architects, lawyers, accountants, and marketing professionals who work on all phases of development, from acquisition to close. JOB OPENINGS Welcome to Z&L Properties. Whether you specialize in development, construction, finance or administration, you will find diverse and exciting opportunities at Z&L Properties. We are continually growing and dedicated to finding the right talent to ensure a strong and bright future.

Job Description Who We Are: We are a privately owned leading Managed IT Services company (Managed Service Provider). Since 1997 we have specialized in providing managed IT services and managed security services for our clients. which are made up of small to medium-sized enterprises. We are looking for highly passionate individuals to join our team to help and drive the growth and success of our company. Position Description The Office Administrator will be responsible for the administrative and organizational management of the office. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks, will be exceedingly well organized and flexible, and will enjoy the administrative challenges of supporting a small office of diverse individuals and programs. This individual must be able to function effectively in a variety of roles within a dynamic environment under minimum supervision. This position requires frequent communication and coordination with ICE Consulting staff and clients. Requirements Key Responsibilities Provide general administrative support to the ICE Consulting team to include: Receive and interact with visitors Answer and manage incoming calls Maintain physical and electronic records and define procedures for their retention, protection, retrieval, transfer, and disposal Arrange meetings and conference calls (including coordination of all meeting logistics, development of agendas and meeting materials, etc.) Draft correspondences and presentations Record, transcribe, and distribute notes/minutes of meetings Assist with the orientation of new employees to the organization Provide other daily support to staff as needed Assist in the support of our clients (which could require an onsite visit) Procurement of IT equipment and materials for the organization Support the development of our supply chain through business partner relationships, continuous improvement programs, and just-in-time delivery management Function as backup buyer for client's IT hardware and software purchasing Quote, co-ordinate and manage ISP (Internet Service Provider) installation at our client sites Source and develop new suppliers Achieve best value sourcing, taking into account quality, delivery, and cost Evaluate and execute all material requirement plans Perform general office/facilities management duties to include: Manage the inventory of office supplies, order additional supplies as needed and ensure that costs are appropriately managed Shipping and receiving Plan space allocations, layouts, and floor moves as required, and arrange for and supervise building maintenance Maintain office facilities and equipment by assisting with procurement and routine maintenance and upkeep Assist the organization's President & CEO with his schedule and duties, to include managing his calendar, commitments, and travel arrangements (planning itineraries, developing agendas, and meeting materials, reporting expenses, etc.) Skills and Experience 5+ years of solid administrative experience in an office setting Prior experience with a Managed Services company or international development and/or non-profit organizations, and/or working in a start-up business environment (preferred) Excellent verbal and written communication, networking, and presentation skills (in English) Excellent organizational skills and attention to detail Demonstrated ability to manage complex tasks and prioritize competing demands in order to meet deadlines Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Experience in a ticketing system, such as Connectwise or Service Now Personal Characteristics The successful candidate will be: Committed to and enthusiastic about the mission and vision of ICE Consulting A strategic thinker who is adept at multi-tasking in a fast-paced environment, and able to plan, prioritize, and organize individual and group activities and processes Outgoing, straightforward, and creative