Office manager/administrative assistant jobs in Albany, OR

Agility Robotics is a pioneer. Our robot, Digit, is the first to be sold into workplaces across the globe. Our team is differentiated by its expertise in imagining, engineering, and delivering robots with advanced mobility, dexterity, intelligence, and efficiency -- robots specifically designed to work alongside people, in spaces built for people. Every day, we break through engineering challenges and invent new solutions and capabilities that will one day make robots commonplace and approachable. This work is our passion and our responsibility: our mission is to make businesses more productive and people's lives more fulfilling. About the Work: As site Office Manager, you'll be tasked with several office duties which have a direct impact on our employee and guest experience. This includes: Greeting and assisting employees, visitors, and vendors Answering phone calls and promptly responding to voicemails Accurately processing/distributing incoming and outgoing mail and packages Providing support with conference room scheduling, setup and coordination Planning, ordering and stocking office supplies, snacks, food, and drinks for office/break areas. Coordinate and manage on-site employee lunches and company events, including ordering, setting up, serving, and cleanup Directly assisting new employees onboarding, including answering questions, desk setup, and assisting with the overall first day experience Providing support for management, staff and office administrators as needed Maintain and update staff seating chart Ensuring documents are appropriately managed (e.g.: stored, scanned, shredded, etc.) Manage and maintain badge access system, including creating badges Manage and maintain security camera system and vendor relationship Manage and maintain building entrance systems Manage janitorial staff ensuring janitorial contracts are being fulfilled, follow up and resolve any issues Ensuring office and kitchen equipment are maintained or repaired if needed Promptly report facility or safety concerns to management Drive to other local sites when need arises About You: High school diploma or certificate required, associate's degree strongly preferred Highly customer-oriented, possessing a positive and helpful attitude to all employees Demonstrates consistent dependability, punctuality and follow-through Self-starter, and ability to work independently and collaborate well with others Strong level of computer literacy and experience using Google Suite or MS 365 Exhibit strong positive written and verbal communication skills Ability to be flexible and adaptable within a dynamic environment Exhibit a high level of personal integrity, judgment, and discretion Good critical thinking and problem-solving skills Able to lift to 30lbs safely Have valid driver's license and transportation Preferred: Previous experience as an Office Manager or lead role in an office environment with 100 or more staff Experience with budgeting and asset tracking Purchasing and managing outside services and contractors Event planning experience Other Duties:Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job as this is subject to change at any time with or without notice. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give such instructions or assignments. Work Environment & Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be provided to enable individuals with disabilities to perform the functions. While performing the duties of this job, the employee routinely is required to sit; talk and hear; use hands to touch, feel, handle, push/pull and move objects; see details of objects that are less than a few feet away; see differences between colors, shades, and brightness. The employee is occasionally required to stand, walk and move around the office; stoop, kneel, crouch, twist, crawl, reach, and stretch. Full-time Employees are eligible for Benefits: 401(k) Plan: Includes a 6% company match. Equity: Company stock options. Insurance Coverage: 100% company-paid medical, dental, vision, and short/long-term disability insurance for employees. Benefit Start Date: Eligible for benefits on your first day of employment. Well-Being Support: Employee Assistance Program (EAP). Time Off: Exempt Employees: Flexible, unlimited PTO and 10 company holidays, including a winter shutdown. Non-Exempt Employees: 10 vacation days, paid sick leave, and 10 company holidays, including a winter shutdown, annually. On-Site Perks: Catered lunches four times a week and a variety of healthy snacks and refreshments at our Salem and Pittsburgh locations. Parental Leave: Generous paid parental leave programs. Work Environment: A culture that supports flexible work arrangements. Growth Opportunities: Professional development and tuition reimbursement programs. Relocation Assistance: Provided for eligible roles. All of our roles are U.S.-based. Applicants must have current authorization to work in the United States. Agility Robotics is committed to a work environment in which all individuals are treated with respect and dignity. Each individual has the right to work in a professional atmosphere that promotes equal employment opportunities and prohibits unlawful discriminatory practices, including harassment. Therefore, it is the policy of Agility Robotics to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, national origin, genetic information, or any other characteristic protected by law. Agility Robotics prohibits any such discrimination or harassment. Agility Robotics does not accept unsolicited referrals from third-party recruiting agencies. We prioritize direct applicants and encourage all qualified candidates to apply directly through our careers page. If you are represented by a third party, your application may not be considered. To ensure full consideration, please apply directly. Apply Now: ***************************

The mission for this position is to provide both personal and business support to the President, COO and Director of Industrial Sales, Chief Sales & Marketing Office & Co-Owner. Personal duties may include but are not limited to running errands, ordering online, grocery pick up, attending to the family dog, and other needs as they arise. Business support may include but are not limited those items listed in “outcomes”. Outcomes Assist with confidential matters both in business endeavors and personal support as directed. Assist in the management of the schedules for the President, CMO and Director of Industrial Sales & Marketing. This includes travel arrangements internationally and throughout the US. Provide support with customers, vendors and business contacts for coordination of projects, meetings and documentation. Perform confidential business and personal administrative and light accounting functions utilizing Microsoft software and other applications as needed. Screen incoming calls, correspondence and responds independently when possible. Perform both personal and business special projects as assigned. Frequently handles calls from/contacts with confused and upset people, patience and tact is required. Maintain an extremely high level of confidentiality. Provide routine information to and solicit situation specific information company wide from employees, managers and external relationships and general inquiries. Perform other duties as assigned. Minimum Qualifications Associates or Bachelor's degree highly desired. Will accept any combination of education, experience and training that provides the required knowledge, skills and abilities. Strong level of competency with Word, Outlook, Excel, PowerPoint, and Quicken. Excellent proofreading, grammar skills, and project management. 5 to 10 years of experience as an executive/personal administrative assistant. Must have a valid Oregon driver's license and meet the insurability requirements of the company. The statements made in any and all of the position postings are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed, as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Stahlbush Island Farms, Inc is an equal opportunity employer, focused on the employment and advancement of all applicants and colleagues for employment and promotion without regard to race, color, ethnicity, religion, gender, pregnancy/childbirth, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, citizenship, veteran or military status, marital or domestic partner status, or any other category protected by federal, state and/or local laws. Stahlbush Island Farms is an equal opportunity employer, program auxiliary aids and services are available upon request to individuals with disabilities.

Department: University Advancement Appointment Type and Duration: Regular, Ongoing Salary: $55,000 - $61,000 per year Compensation Band: OS-OA05-Fiscal Year 2025-2026 FTE: 1.0 Application Review Begins open until filled Special Instructions to Applicants To be considered for this position, applicants must submit a complete application. Complete applications must include a cover letter and a resume that address how you meet the minimum and preferred qualifications. We are interested in finding the best candidate for the position. We encourage you to apply, even if you don't think you meet every one of our preferred qualifications--use your application to let us know what is meaningful to you about the role and what transferable skills or other qualities you would bring. Department Summary University Advancement (UA) supports the University of Oregon's (UO) mission of providing exceptional teaching, discovery, and service by strategically positioning the university to create awareness, build long-term relationships, and secure resources that increase understanding and further its aims. The division consists of approximately 200 employees primarily working out of Eugene, with offices in Portland and Bend. We are committed to fostering equity and inclusion in a welcoming, safe, and respectful environment that recognizes the value of all members of our community. The Advancement Strategies and Technology Innovation (ASTI) department is focused on finding the solutions for foundational issues that will best position UO Advancement to achieve its goals around engagement and fundraising. The department has a unique function in that it is based in UO Advancement but also has a strong working partnership and provides strategic direction to UO Foundation (UOF) and UO Information Services staff. Position Summary The Executive Assistant provides high-level, confidential administrative support to the Associate Vice President (AVP) of Advancement Strategies. This role serves as the AVP's primary point of contact for scheduling, communications, and operational coordination and plays a critical role in coordinating campaign planning efforts. The Executive Assistant plays a key role in managing daily workflows, supporting strategic initiatives, and ensuring smooth departmental operations. This position also supervises administrative support staff that provide support for the Prospect Development and Digital First Strategies teams This role includes responsibility for maintaining fiscally sound management practices in alignment with departmental and university policies. This includes monitoring, administering, and maintaining account records for leadership budgets and expenditures, as well as overseeing shared budget lines and memoranda of understanding (MOUs). Minimum Requirements • Bachelor's degree or an equivalent combination of experience, education, and/or training. • Two years of experience providing high-level administrative support within a large, complex organization or team. • One year of progressively responsible experience in supervision or performing lead worker responsibilities. Professional Competencies • Ability to work independently to anticipate needs, prioritize multiple tasks, and follow through while handling frequent interruptions and rapidly shifting priorities. • Ability to manage people and work effectively with others. • Ability to manage executive calendars, coordinate travel, schedule complex meetings with several stakeholders and staff executive level committees. • Experience with data collection and analysis. • Strong time management and organizational skills, with the ability to manage details of multiple and complex projects within firm schedules. • Excellent verbal and written communication skills, especially technical writing and creating visual representations of data analysis and workflows. • Ability to work with technology platforms. • Ability to manage stressful situations with tact and diplomacy and to use sound judgment and initiative, particularly as it relates to handling sensitive and/or confidential information. • Ability to interact, communicate and work effectively with individuals, recognizing and respecting the many and varied identities of each person. • Commitment to promoting and enhancing diversity, equity, and inclusion. Preferred Qualifications • Budget management and administration experience. • Professional experience in note/minute taking and documentation, especially for board, volunteers, or senior leadership. • Experience providing executive-level support in a higher education environment. FLSA Exempt: Yes All offers of employment are contingent upon successful completion of a background check. The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit our website. The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please email us or call ************. UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information, related policies, and complaint procedures are listed here. In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online.

The Senior Yard Staff is responsible for assisting with inspection of incoming vehicles at assigned Branch location. Responsibilities include vehicle check-in, digital imaging, vehicle clean-up and preservation, auction numbering/preparation, and responding to customer needs. Responsibilities Vehicle check-in by recording and filing information on incoming vehicles being assigned to the facility. Detail (thoroughly clean) vehicles to improve their appearance for purposes of enhancing their value at auction. Operate passenger vehicles in a safe manner for the purposes of moving the vehicles around the facility and/or participating in drive-through auctions. Numbering, preparation and set up for weekly/biweekly auction. Recover keys, license plates, and other information or objects from vehicles at the facility and store them in the appropriate locations at the branch. Assist visitors by providing appropriate guidance and/or directing them to the appropriate person for additional assistance. Perform basic forklift/loader operation. Adhere to all company policies and procedures. Reads and understands documents, such as safety rules, operating and maintenance instructions and other procedural documents, and ensures adherence to applicable safety and environmental rules in order to provide a safe business for customers and employees. Remain alert to potential hazards associated with heavy equipment and other vehicles operated in assigned work area. Meets key performance metrics, including daily, weekly, and monthly goals Must be willing to learn how to operate a forklift (may not be required in certain facilities) Capable of interacting effectively and supportively with customers & towers. Capable of performing and/or assisting with light maintenance of vehicles. Must be able to perform activities that involve stooping, bending, standing, and walking for reasonable periods of time. Ability to work in varying climates, weather conditions, and walking surfaces, inside and outside. General mechanical knowledge of makes and models of vehicles required. Ability to function well as part of a team. *Valid driver's license & ability to operate vehicles (may not be required in certain facilities). Ability to apply appropriate use of security, maintenance, and safety procedures to protect Company and customer assets. Ability to apply appropriate use of personal protective equipment (i.e., safety gloves, safety glasses). Ability to avoid accidents by recognizing potentially unsafe situations and responding appropriately when accidents occur. Ability to follow appropriate industry specific regulations related to the handling of hazardous materials. Acts as a role model and coaches, mentors, and manages a team of accounting specialist in the execution of department and company goals (non-people management). Duties are subject to change, based on business needs. Qualifications 2-3 year related Experience Experience in the equipment rental or construction industry and/or related field preferred. Previous forklift operating experience is a plus. Basic automotive repair skills. Proficiency with handheld PDA. Must be willing to learn how to operate a forklift. Capable of interacting effectively and supportively with customers & towers. Capable of performing and/or assisting with light maintenance of vehicles. Must be able to perform activities that involve stooping, bending, standing, and walking for reasonable periods of time. General mechanical knowledge of makes and models of vehicles required. Ability to function well as part of a team. Work both indoors and outdoors year-round, and climb on and off large equipment and trucks

MV Advancements in McMinnville, OR is hiring a full-time Supervisor Assistant to join our mission of empowering people to live their best life. If you thrive in dynamic environments, love building meaningful relationships, and want a career in human services that truly makes a difference, this is your moment. Apply today and be the change! As a Supervisor Assistant, you'll earn $22-$28 per hour. We provide training and advancement opportunities, helping you grow professionally. Full-time Benefits: Medical, dental, and vision 6 paid holidays plus three "floating holidays" Paid time off (PTO) Life and AD&D Company-wide Benefits: Company-sponsored 401(k) plan with employer contribution 100% employer-paid employee assistance program (EAP) for the employee and their household Access to telemedicine for the employee and anyone in their household State and federally mandated leave programs THE GROWTH YOU HELP PROVIDE This is a full-time human services position, Monday to Thursday with occasional Fridays. As a Supervisor Assistant, you will Complete production tasks assigned by the supervisor Act as a working supervisor and provide ongoing skill training for a crew of production workers who experience developmental disabilities with the goal of developing job skills needed for competitive integrated employment. Provide supervisor support when Small Group Supervisor(s) are not available to support client needs. Keep the work area flowing smoothly and efficiently to facilitate production. Respond to client and business needs professionally and maintain positive working relationships. OUR IDEAL SUPERVISOR ASSISTANT We're looking for someone who can meet the following qualifications: Passionate about service and a desire to support others to achieve their goals Production experience is preferred. Proven experience reading, writing, and speaking English effectively in business communication. Attention to detail with a positive attitude. Complete all required training within the associated training timelines. Minimum high school diploma or GED 18 years of age or older and able to provide proof of eligibility to work in the United States at time of hire. Valid driver's license with a safe driving record ABOUT US We are a local nonprofit founded in 1966 with a primary focus on job training for individuals with developmental disabilities. We currently provide solution-oriented services to those we support in the areas of employment, residential support, and community inclusion. Our mission is to empower people to live their best life! We put people first in everything we do. We are flexible and always looking for new and innovative ways to enhance our services. With a belief in growth through teamwork and uncompromised integrity, we work together to create a culture of inclusion built on trust, respect, and dignity for all. In order to hire and retain employees who support our belief in the value of community-based services that promote independence, integration, and self-respect, we offer competitive pay, excellent benefits, and a supportive work culture. Our culture is built off our core values: We Are People People Let's Try This Be Your Best! We Got This! PIVOT! HOW TO JOIN US Join our human services team and help us create a more inclusive workforce! Our initial application process is quick, easy, and mobile-friendly. Apply now! MV Advancements is and Equal Opportunity Employer We take the care and safety of people seriously. To obtain a position, applicants must pass a pre-employment drug screen (we are a drug-free workplace), and be approved through our agency-specific DHS background check. If you have questions regarding your ability to qualify, please feel free to call our office at ************

Site: North Shore Medical Center, Inc. Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. Job Summary Summary This position is responsible for providing high-level administrative support to the executive and management teams. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties. The position is critical in ensuring efficient office operations and may also lead junior administrative staff. Does this position require Patient Care? No Essential Functions * Manage and maintain executive schedules, including appointments, meetings, and travel arrangements. * Prepare, review, and edit reports, presentations, and other documents. * Handle incoming and outgoing correspondence, including emails, letters, and phone calls. * Organize and maintain office files, both electronic and physical. * Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items. * Arrange logistics for internal and external meetings, including room bookings and catering. * Serve as the primary point of contact between executives and internal/external stakeholders. * Draft and distribute memos, announcements, and other communications as directed. * Oversee office supplies inventory, ordering, and distribution. * Ensure office equipment is properly maintained and serviced. * Coordinate with IT for technical support and equipment needs. * Assist in the planning and execution of special projects and events. * Monitor project time lines and ensure deadlines are met. Qualifications Education High School Diploma or Equivalent required or Associate's Degree Business Administration preferred or Associate's Degree Related Field of Study preferred Can this role accept experience in lieu of a degree? No Licenses and Credentials Experience Experience in an administrative role, preferably in a healthcare setting 5-7 years required and Experience supporting senior-level staff 1-2 years preferred Knowledge, Skills and Abilities - Proficient in Microsoft Office Suite (Word, Excel, Power point, Outlook). - Excellent verbal and written communication skills. - Strong organizational and multitasking abilities. - Ability to work independently with minimal supervision. - Strong attention to detail and problem-solving skills. - Familiarity with hospital administration processes and healthcare regulations. - Professional demeanor and ability to interact effectively with all levels of staff. Additional Job Details (if applicable) Physical RequirementsStanding Occasionally (3-33%) Walking Occasionally (3-33%) Sitting Constantly (67-100%) Lifting Occasionally (3-33%) 20lbs - 50lbs Carrying Occasionally (3-33%) 20lbs - 50lbs Pushing Rarely (Less than 2%) Pulling Rarely (Less than 2%) Climbing Rarely (Less than 2%) Balancing Occasionally (3-33%) Stooping Occasionally (3-33%) Kneeling Rarely (Less than 2%) Crouching Rarely (Less than 2%) Crawling Rarely (Less than 2%) Reaching Occasionally (3-33%) Gross Manipulation (Handling) Constantly (67-100%) Fine Manipulation (Fingering) Frequently (34-66%) Feeling Constantly (67-100%) Foot Use Rarely (Less than 2%) Vision - Far Constantly (67-100%) Vision - Near Constantly (67-100%) Talking Constantly (67-100%) Hearing Constantly (67-100%) Remote Type Onsite Work Location 81 Highland Avenue Scheduled Weekly Hours 36 Employee Type Regular Work Shift Day (United States of America) Pay Range $19.42 - $27.74/Hourly Grade 4 At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package. EEO Statement: North Shore Medical Center, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at **************. Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

Job Description Sage Dental Wellness is a new biologic dental practice in Eugene Oregon that is growing quickly. We are looking to add an experienced Dental Office Manager to our work family, who is passionate about oral health and the whole body approach to dentistry, believes in healthy living, is kind, reliable and has an excellent work ethic and communication skills. Our ideal candidate is an experienced dental office manager who is looking for a career as a key administrative professional, who is responsible for ensuring the smooth and efficient operation of a dental practice. Teaching skills are needed to help train the team and help support the practice. This position requires working closely with our professional team through excellent communication to help you best represent our practice vision and philosophy. One should possess excellent organizational skills, leadership abilities, and a deep understanding of dental office workflows to maintain productivity and enhance patient satisfaction. One must have financial management skills, such as billing and insurance claims. You will need a good understanding of how to productively and efficiently schedule patient appointments so no patient is waiting and to minimize production down times as well as collect deposits and payments where computer and billing skills are required. This position requires the following: 1. Leadership and Team Management Skills- Help with team member interviews, hiring, reviews, questions, schedules and motivate the team to build a community that works in harmony. Have the ability to recognize and a willingness to take initiative to complete or reassign tasks that may be overwhelming a team member to help maintain balance of team job duties and responsibilities. Under strained situation this may require you to chair side assist, clean, sterilize, turn rooms over if no other person is available. Hold the team accountable to assigned job duties ensuring follow-through and implement office policies and procedures. Have the ability to adopt to changes as the practice grows, being open to new policies, procedures and protocols. Be willing to be the change maker when you see areas that need improvement once discussed with doctor and agreed to implement. This position requires "Walking the Floor", interacting with the team, takes the pulse of the organization and assesses status and needs of their team. 2. Organizational Skills- Keeping files and supplies organized, running team, safety and compliance meetings that are logged and referenced and keeping records of office compliance and maintenance schedules so everything runs smoothly. Be in charge of all HIPAA, OSHA, CPR, and any other regulatory standards. Have the ability to multi-task not loosing focus on the task at hand while managing multiple operations. Work in a timely manner, not leaving patients or team members waiting longer than needed for requests/answers. 3. Communication Skills- Work closely with the doctor in a professional manner, to maintain clear and consistent communication on a daily basis or as needed outside of patient treatment times to help facilitate the practice vision and philosophy. Keep clear records of requested tasks/job assignments delegated to you and follow-up with doctor when completed to insure follow through. Be accountable for your actions demonstrating thoughtfulness for the practice, patients and team in the decisions you make. Must have the ability to resolve patient and team member concerns, build trust amongst the team and patients. 4. Financial Management Skills- Solid understanding of how to schedule for productivity and efficiency. Ability to understand patient insurances billing, finances, and payment plans. Ensure we are collecting for all deposits and treatment so there are no outstanding balances when run end of day report. Knowledge of insurance processes is critical in helping facilitate reimbursement to patient and support patient relations. Run reports catching and correcting any errors. Monitor and report office performance metrics to owner that may require additional follow-up or changes in policies. 5. Knowledge of Dental Software and Technology- A strong technology background is required as this is a very high tech practice/position and being able to manage the technology is a daily operation. Proficiency in computer skills is a must as well as good written communication skills. This position will make forms, documents, slide presentations and spreadsheets for better patient and team communication. Strong proficiency in using our dental office management software so you can help others in the office who have questions, attending software trainings on a regular basis for updates will be required. Having a good grasp of our practice management software and familiarity with technology streamlines tasks like appointment scheduling, patient record keeping , treatment planning/presenting and billing. You will also need to understand how to best maximize the software for reviews, reports, recare and patient communication. 6. Coordinate Marketing Initiatives- Promote the dental practice in the community to help attract new patients. Have the ability to work with social media helping to educate and share online about our practice. Attend events in the community as they arise, educating and effectively communicating our practice philosophy and unique services. This position offers a nice work environment with a supportive team, competitive compensation, fully vested 401k with profit sharing, paid vacation, dental an health benefits. We request 3 years minimum dental office manger experience and past experience as an assistant or hygienist is ideal. Please send us your resume and any additional information you feel will help us learn more about you. Sincerely, Sage Dental Wellness and Team

Accounting Specialist / Office Manager - Innovative Air (Springfield/Eugene, OR) Full-Time | Monday-Friday | Competitive Pay DOE Innovative Air is a fast-growing HVAC company serving the Springfield/Eugene area. We're looking for a detail-oriented Accounting Specialist who can take ownership of our financial operations, support our project managers, and help keep our books clean, accurate, and up to date. If you enjoy structure, organization, and improving financial processes, this role is a great fit. What You'll Do Daily / Weekly Responsibilities * Manage Accounts Payable (AP) and Accounts Receivable (AR) * Enter and reconcile vendor invoices, match POs, verify pricing * Monitor customer accounts, apply payments, send statements as needed * Prepare and process job costing entries (labor, materials, equipment, burden, subcontractors) * Maintain accurate job budgets and cost-tracking inside QuickBooks * Support weekly payroll prep (review timecards, match jobs/phases, verify hours) * Assist with financial reporting, month-end reconciliation, and data cleanup * Maintain vendor files, W-9s, certificates, and project billing documentation * Work closely with our Owner, field managers, and office team to streamline workflows * Handle additional administrative accounting tasks as needed Requirements Must Have * 5+ years of bookkeeping or accounting experience * Strong skills in QuickBooks Desktop * Experience with job costing * Ability to manage multiple deadlines with accuracy and consistency * Excellent communication and organizational skills * Comfort working in a fast-paced construction/service environment * Complete understanding of financial statements, AP/AR cycles, and reconciliation Nice to Have * Knowledge of HVAC or construction accounting * Familiarity with Kojo, ADP, or similar workflow tools * Ability to improve and document processes Compensation & Benefits * Competitive hourly wage DOE * Health, dental, and vision benefits * PTO, paid holidays * Stable, long-term position with room to grow * Positive team culture and supportive leadership How to Apply Please submit your résumé and a brief message explaining why you'd be a great fit for Innovative Air.

About Us Potelco, Inc., a subsidiary of Quanta Services, Inc. (NYSE: PWR), was founded in 1965. We specialize in engineering, procurement, and construction (EPC) services, which include designing, estimating, material acquisition, project management, construction, emergency power restoration, system maintenance, and similar services. Our expertise is in power, transmission, distribution, and substation projects. We are a leading full-service provider of power infrastructure, construction, and support services in utility and energy contracting throughout the Pacific Northwest and neighboring states. We are proud to be working with some of the region's largest energy companies as we continue to modernize their electric systems, move towards de-carbonization, and maintain thousands of miles of overhead and underground lines serving millions of residential and commercial customers. We uphold high safety, productivity, and reliability standards as we work with our customers to provide both current and strategic, forward-thinking energy infrastructure, delivery, and solutions. About this Role If you enjoy working with a great group of professionals, thrive in a fast-paced environment, and like keeping things organized and running smoothly, then we have a role for you! Potelco, Inc. is looking for an Office Manager to join the team in Hubbard, OR. The Office Manager will oversee day-to-day office operations, provide support to project managers and staff, and ensure that our office runs efficiently. This role is critical in coordinating administrative tasks, supporting cost coding and expense processes, and maintaining a professional, well-supplied work environment. The pay for this role is $33-$42/hour, depending on qualifications What You'll Do Administrative Support · Perform general office administrative duties, including scheduling meetings, managing conference rooms, and organizing office files. · Assist with preparing, coding, and tracking expenses and invoices. · Coordinate expense approvals and route documentation as needed. · Maintain office supply inventory, ensuring supplies are stocked and available. Project & Team Support · Provide day-to-day support to project managers with administrative tasks, documentation, and coordination. · Assist with cost coding for projects and ensure proper documentation is maintained. · Support internal communication by organizing schedules, meetings, and office correspondence. Office Operations · Serve as the point of contact for office needs, including vendors and service providers. · Maintain an organized, efficient, and professional office environment. · Ensure office equipment and systems are functional and coordinate maintenance as needed. · Support onboarding of new employees with office-related needs. Other Duties · Support leadership and staff with ad hoc projects and reporting. · Perform all other duties as assigned. What You'll Bring Minimum Qualifications · 5+ years of experience in office administration, office management, or related role. · Strong organizational skills and ability to manage multiple priorities. · Proficiency in Microsoft Office Suite (Word, Excel, Outlook). · Strong attention to detail with excellent follow-through. · Effective written and verbal communication skills. · Ability to work independently and as part of a team in a fast-paced environment. Preferred Qualifications · Experience in construction, utilities, or related industries. · Familiarity with cost coding or accounting processes. · Prior experience supporting project managers or operations teams. What You'll Get · 401(k) · 401(k) matching · Dental insurance · Flexible spending account · Health insurance · Life insurance · Paid time off · Vision insurance · Eligible for a discretionary bonus Equal Opportunity Employer All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.

Employment Type: Full-time Reports To: Design Operations Manager ______________________________________________________________________________ Ausland Group is a Design+Build commercial construction firm headquartered in Southern Oregon, delivering architecture, engineering, and construction services under one roof. We specialize in bringing visionary projects to life - from complex commercial facilities to cultural landmarks - through collaborative design and innovative building solutions. Our team includes talented architects, engineers, and construction professionals dedicated to excellence, client service, and community impact. ______________________________________________________________________________ Role Overview We're seeking a highly organized, tech-savvy Office Manager / Business Coordinator to lead business-side operations in our busy Eugene design department. This position is the hub for project accounting, client coordination, and office operations, ensuring our architects, engineers, and in-office construction staff have the systems and support they need to deliver exceptional work. As the sole business operations lead in our Eugene office, you will serve as the primary liaison to leadership in Grants Pass, coordinate daily operations, enforce company SOPs, and support consistent technology use across the team. ______________________________________________________________________________ Key Responsibilities Set up and maintain projects in Deltek / Ajera from contract execution through final billing - including processing contracts, amendments, and work authorizations; preparing accurate monthly invoices; tracking accounts receivable; and following up directly with clients to ensure timely payments. Coordinate with Ausland's central accounting team for financial alignment. Manage local office operations - supplies, vendors, building access, conference rooms, and mail. Provide technology support: computer setup, video conferencing, and guiding consistent use of MS Office 365 tools (Teams, Planner, SharePoint, etc.). Support project managers with budgets, schedules, and client communications. Enforce SOPs for design+build integration and ensure completion of performance measurements such as schedule updates. Foster a positive office culture and coordinate local events. ______________________________________________________________________________ Qualifications 5+ years in office management, project accounting, or business coordination in an A/E/C firm. Proficiency with Deltek / Ajera or similar project/financial management software. High aptitude for technology, including troubleshooting and training staff on platforms. Strong MS Office 365 skills (Teams, Planner, Excel, Word, PowerPoint). Excellent organizational, communication, and problem-solving skills. Ability to work independently and represent the Eugene office with professionalism. Highly desired: Experience in architecture and engineering industries. ______________________________________________________________________________ Why You'll Love Working Here Key leadership role in a collaborative and creative environment. Direct impact on project success and client satisfaction. Competitive salary and benefits package. Be the trusted point of contact for staff in our Eugene and Grants Pass office's. ______________________________________________________________________________ EEO Statement Ausland is an Equal Opportunity Employer. We revel in diversity and are committed to creating an inclusive environment for all employees. If you need assistance or accommodation, please contact Ausland at ************.

Job Details Courtyard by Marriott Springfield - Springfield, OR Full Time None $42000.00 - $46000.00 Salary/year Any AnyDescription Unlock Your Potential at Merete! Ready for a change? Merete offers more than just a job; we provide a steppingstone to your future. With us, you'll tackle exciting challenges and grow. See which positions are open and apply today. We offer Competitive Pay Flexible Scheduling Career Development / Advancement Opportunities Paid Time Off Health Benefits Travel Industry Discounts At Merete, we are committed to establishing a supportive and welcoming workplace environment where bias is acknowledged and overcome and where all associates feel welcomed and supported. We value and develop people from all backgrounds and, experiences, leading us to better serve our guests, associates, and community. Merete is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, sexual orientation, gender identity or age. FRONT OFFICE MANAGER Associates are paid weekly! SUMMARY Effectively manage the overall operations of the Front Desk. Ensure all Front Desk Agents are properly trained in guest service, safety, and Front Desk operation procedures. ESSENTIAL FUNCTIONS Select, train, supervise, develop, schedule, discipline, and counsel team members according to hotel policies and procedures. Follow predictive scheduling laws and regulations. Conduct performance appraisals. Demonstrate positive leadership characteristics that inspire team members to meet or exceed standards. Apply the company handbook and employment and labor laws in a fair and equitable manner. Monitor payroll hours and reports. Completes reports paperwork (e.g., forecasts, budgets, action plans). Ensure that objectives of sales, costs, profits, guest satisfaction, and associate performance are met. Attends, as well as schedules and conduct departmental meetings. Keeps work area neat and organized. Reports all unsafe working conditions immediately. Assures property operation meets audit standards. Regular and reliable attendance and punctuality are essential functions of this position. Treating others with respect and behaving in a manner that is positive, productive and encourages teamwork at all times is an essential function of this job. PHYSICAL DESCRIPTION Constantly standing at the Front Desk on tile or carpet. Constant repetitive motions of stooping (bending at the waist), twisting (knees, waist and neck), and crouching (bending at the knees). Lifting, carrying average weight frequently 5 lbs. Maximum weight occasionally 20 lbs. Pushing/pulling average weight frequently 5 lbs. Maximum weight occasionally 20 lbs. WORKING CONDITIONS Exposed to computers, telephones, fluorescent lighting and office/lobby noise. May involve exposure to fumes, chemicals, vibrations, humidity, cold, heat, dust, crowds and noise. Must adhere to Company safety standards and procedures. SUCCESS FACTORS Effective time management (e.g., planning prioritizing, delegating, directing) Effective communication both verbal and written with associates, guests, and members of management. Demonstrate initiative, integrity, and business professionalism. Follow all appropriate policies and procedures while constantly striving to improve all standards of operations. Ensure prompt and courteous service to guests to ensure all guest experiences are superior. Meets or exceeds productivity standards. Follow all safety procedures. Qualifications Prior customer service experience necessary. Experience working with computers and operating keyboards. Prior cash handling experience necessary. Supervisory experience preferable. May require a valid driver's license with acceptable driving record. Must pass criminal background check.

Full-time Description Job Title: Office Manager FLSA Status: Exempt The Office Manager plays an essential role in the practice. He/she is responsible for managing administrative and clinical staff and oversee office flow and patient flow as well as ensuring that day to day operations run smoothly by developing systems and procedures to ensure optimal efficiency, ensuring that the employees have adequate training, resources, and support, and that the patient's needs are being met. The Office Manager is responsible for managing the overall compliance and certification programs, information technology, and building maintenance. Strong organization and communication skills are imperative to the success of this position. Supervisory Responsibilities Manages the activities of all administrative and clinical staff at assigned Locations. Work and cover for the Office Managers at the other locations as needed. Overseeing the work of all office employees to ensure they work productively and meet deadlines and company standards Counseling any employees struggling in their roles Answering telephone calls and emails from customers and clients and directing them to relevant staff Creating an office budget and ensuring all employees follow it Monitoring office supplies and ordering new stationery, furniture, appliances and electronics as required Interviewing and training new office employees and organizing their employment paperwork Organizing maintenance companies to keep the office clean and safe and ensure its appliances are in good working order Reporting office progress to senior management and working with them to improve office operations and procedures Essential Duties and Responsibilities Administrative Management - Collaborate with Front Desk Lead Supervise daily work of Front Office and Billing Office Delegate tasks Develop and assign projects. Work with Credentialling team to assure Physicians and Physician Assistants are Credentials with all insurance plans. Maintains schedule to assure coverage for all providers and staff Clinical Management - Collaborate with MA Lead and Clinical Coordinator Supervise daily work of Medical Assists/Nurse and Physician Assistants Delegate tasks Develop and assign projects Maintains schedule to assure coverage for all providers and clinical staff Work closely with the MA leads at the locations to assure proper workflow and completion of tasks Time Management - Collaborate with Practice Manager/Administrator Assists the physician(s) with office/personnel matters. Inform physician(s) of: Commitments Meetings Seminars CME Requirements and Course Schedules Office/patient appointments Hospital obligations Depositions/court appearances Other as required When necessary acts as a liaison between the physician(s) and: Management Pharmaceutical Reps Sales people (software vendors, advertising sales etc.) Contractors Patients Other physician(s) Other as required Assists the physician(s) with personal matters as deemed appropriate Assists the physician(s) in any areas to optimize his/her time Performs legal or professional correspondence as necessary Reviews current procedures and identifies ways to improve accuracy and efficiency Set goals for staff and work with Practice Manager and leads to develop KPI Holds regular meetings with staff and Management to determine practice needs Conduct and attend Front Office, Back Office and General Staff Meetings (Document Agenda and meeting minutes). Holds regular meetings with office staff to assure optimal medical care. Hires and trains staff as needed Performs 90 days, quarterly and annual employee evaluations and as needed. Schedules regular in-service training programs to keep staff current Practice Enhancement Marketing - Collaborate with Marketing Coordinator Work with our Marketing Coordinator for the marketing and public relations of your practice (s) Responsible for assuring good patient relations: Written communication Timely responses to patient complaints Adequate/consistent policies are in place Monitoring staff and patient satisfaction surveys Sending thank you notes for patient to patient referrals Financial Management - Collaborate with Practice Manager and Accountant. Daily deposit reconciliation and weekly deposits/ reports Complete credit card purchases report weekly and monthly- CME/Travel Reimbursement reconciliation Maintains a system for accounts payable Supervise that all incoming bills are paid bimonthly and others as needed Issue patient and insurance refunds as required Prepares end-of-the-month and quarterly reports- Work with Billing Manager Generates accounts receivable reports Generates monthly aging of account reports Generates other financial reports as required Keeps physician(s) aware of office activity and statistics Monthly reports of collections vs. services rendered Number of patients seen (New vs. Existing) Percent of Insurance vs. Self Pay Any growth or declined patterns noted Other reports as required Responsible for minimizing office overhead expenses according to acceptable area/specialty average Minimize office waste Inventory control system Control personnel waste as required Responsible for verifying daily deposit of monies Monitor service charges Human Resources - Collaborate with Human Resources Manager Interview, and trains personnel as required to assure efficient and effective office workflow. Track employee's time and attendance Process Time off Requests Produce detailed employee reviews Conduct evaluation and training schedule for new hires Maintains a personnel file on each employee including: Employment Application or Resume Offer Letter and Signed Contract (if applicable) Policy Manual Acknowledgment Letter Performance Review Data/Forms Fluctuating Work Week Letter (if applicable) Copies of Training Certificates, Licenses etc. Proof of vaccinations (if applicable) CPR Certification (if applicable) Copies of W-2's and other Tax Paperwork Copies of incident reports Responsible for managing the work schedule Ensuring that all shifts are covered Scheduling vacations Covering positions when employees are out Responsible for holding weekly staff meetings Responsible for rectifying all personnel problems as they relate to office efficiency, performance, and effectiveness Foster teamwork, coach employees and promote good will Regulatory Responsibilities - Collaborate with Compliance Officer (OSHA and HIPPA) Understand and Implement State and Federal Employment Regulations Maintain OSHA standards Maintain HIPAA compliance Maintain employee records Have a clear understanding of Risk Management Responsible for having an appropriate OSHA plan. The plan should include: Blood-borne pathogen program Hazardous chemical communication plan Biohazardous waste tracking and disposal plan Laboratory plan Responsible for maintaining manuals and written materials as required by Federal and/or state plan Responsible for scheduling employee in-service meetings to familiarize staff of mandated OSHA information Responsible for assuring The Guard training is up to date with compliance requirements and staff training Responsible for assuring physical plan compliance Biohazard signage Lab Eyewash station Responsible for ensuring that the office maintains the appropriate inventory of universal safety precaution items (e.g., gloves, masks, gowns, eye shields, etc.) Responsible for assuring proper waste of biohazardous materials Sharps Contaminated supplies Chemicals Other Responsible for keeping up-to-date on the provisions of OSHA as appropriate Medical Records Activity - Collaborate with Practice Manager Responsible for maintaining a current, accurate medical record system Responsible for assuring accurate and timely entries of pertinent medical information on all patients: Phone messages by patients Reports from outside facilities Referral Letters Progress notes Operative Reports Refills/prescriptions No Shows/cancellations Other as required Responsible for supervising all transcription activities, whether, in-house or out-of-house Assures quality Assures confidentiality of information Assures timeliness Responsible for maintaining a policy to assure confidentiality of Medical Records and Private Health Information to include: A Notice of Privacy Practices that is readily available for patients to review A policy for release of medical information Record storage Record destruction Personnel education on ethics and professionalism regarding record maintenance Any other activities as deemed necessary to maintain the integrity of the system Environmental Management - Collaborate with Practice Manager/Landlords Responsible for the proper maintenance and functioning of the physical office Janitorial services Landscaping services Pest Control services Repairs/other maintenance Garbage Utilities Assures adequate insurance, proper permits and occupational licenses are maintained and up to date including; Liability/accident Contents/structure Accounts receivable Medical Records/Important papers Down time insurance (office closed due to fire, structural damage) Other as necessary Troubleshoot computer problems Manage office environment Organize repair work Information Technology - Collaborate with IT Manager Responsible for management of office computer equipment, network, and Internet service Ensures that servers are operating efficiently and data is being backed up Assure practice Web site information for location is accurate Ensures data security and compliance per HIPAA standards Performs any and all other duties which may be required to assure proper administration and management of the practice Requirements Strong written and verbal communication skills to produce reports, assign tasks, accept instructions and handle vendor contracts, among other tasks Organization and the ability to multitask to complete a wide variety of tasks Flexibility to help them adjust to new tasks should company or office needs change Strong interpersonal skills to interact positively with all employees Leadership ability to manage challenges and oversee employees Attention to detail to ensure tasks are completed thoroughly and correctly Competencies Practice Ideals - Maintain the professional atmosphere of the Practice; Follow CVLC Policy and Procedure; Upholds organizational values; Treats people with respect; Works with integrity and exhibits ethical behavior. Leadership - Exhibits confidence in self and others; Inspires and motivates others to perform well; effectively influences actions and opinions of others; Accepts feedback from others; Gives appropriate recognition to others. Managing People - Includes staff in planning, decision -making, facilitating and process improvement; Takes responsibility for subordinates' activities; Makes self-available to staff; Provides regular performance feedback; Develops subordinates' skills and encourages growth; Improves processes and services; continually works to improve supervisory skills. Planning and Organization - Prioritizes and plans work activity; Uses time efficiently; Integrates changes in work assignment smoothly, exhibits ability to adapt to changing scenarios; Sets goals and objectives both professionally and personally; Works in an organized manner. Critical Thinking/Creative Problem Solving - Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Supports practice decisions; Contributes to innovative approaches and ideas. Communication - Listens and get clarification; Responds well to questions; Communicates effectively with team members; Communicates effectively with vendors and service providers; Writes clearly and legibly. Job Knowledge - Competent in required job skills and knowledge; Exhibits ability to learn and apply new skills; Requires minimal supervision; Displays understanding of how job relates to others; Uses resources effectively. Quality - Demonstrates accuracy and thoroughness; Displays commitment to excellence; Looks for ways to improve and promote quality; Applies feedback to improve performance; Completes work / tasks in a timely manner. Dependability - Punctual; Exhibits intellectual honesty, accepts responsibility for behavior and decisions; Follows through on new tasks or programs; Responds to Medical Director's direction, follows instructions; Does not waste Practice resources. Use of Technology - Demonstrates necessary skills to perform job; Adapts to new technologies; Uses technology to increase productivity; Keeps technical skills up to date; Maintains technology in good working order. Teamwork - Balances team and individual responsibilities; Focuses on solving conflict, not blaming; Gives and welcomes feedback (constructive criticism); Contributes to positive team spirit; Puts success of team above own interests. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience: Bachelor's degree (B. A.) from a four-year college or university; or 5 to 10 years related experience and/or training; or equivalent combination of education and experience. Language Skills: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Computer Skills: To perform this job successfully, an individual should have knowledge of Accounting software; Contact Management systems; Database software; Human Resource systems; Internet software; Inventory software; Spreadsheet software and Word Processing software. Other Skills and Abilities: Must have a positive outlook and have the ability to interact with a diverse group of people. Salary Description $50,000 - $60,000

George Fox University's Department of History and Politics and Department of Communication Studies is seeking an exceptional administrator to serve as our Administrative Assistant. About the Job: This administrative assistant position serves as an essential member of the History & Politics and the Communication Studies departments, providing a high level of support for the academic program and the work of the department chairs and faculty. Exceptional office and program management are key elements in successful contributions toward university goals. Job responsibilities include, but are not limited to: Providing administrative support for department chairs and faculty. Planning and organizing department and student recruitment events (Friday @ Fox, Bruin Preview, Scholarship Summit); participating as needed or asked in College of Humanities and university events. Creating and maintaining a courteous and welcoming presence to students and other visitors as the public face of these departments. Assisting in the hiring and managing of student employees. Collaborating with department chairs to facilitate requirements of academic administration offices. Managing department budgets and finances, purchasing department supplies, travel needs, food, etc. Communicating effectively and courteously with others, including employees, students, and the public, in a spirit of teamwork, respect and customer service. By actions, words, and lifestyle, be a Christian role model to students, whether through casual contact or in a formal supervisory role. Demonstrated experience working cross culturally with respect, appreciation and humility. Other duties as assigned. A Day in the Life of This Position: Each day involves providing administrative support to department chairs and faculty, managing the office environment, and serving as the first point of contact for students and visitors. Responsibilities include tracking budgets, supervising student employees, coordinating academic tasks such as syllabi and course evaluations, and planning departmental events. The role blends organization, communication, and hospitality to ensure the departments run smoothly. We're looking for candidates who have: A Bachelor's Degree or an Associate's Degree with equivalent work experience. 3-5 years of successful office clerical and administrative support, preferably experience in a higher education environment. Exceptional written, verbal, and interpersonal communication skills. Excellent organization skills and detail orientation with the ability to manage multiple tasks and meet deadlines. Positive decision-making and problem-solving skills. Proficient knowledge of Microsoft Office - Word, Excel, Google documents, Internet navigation, and able to become proficient in other administrative software programs. Integrity and discretion in maintaining a high degree of confidentiality. Legal authorization to work in the United States. This position does not offer visa sponsorship; therefore, only applicants who do not require sponsorship for employment visas, now or at any point in the future, should apply. A commitment to the University's Theology of Racial and Ethnic Diversity. A desire to work with a diverse community of students and employees who represent various cultures, backgrounds, abilities, ethnicities, political views, and expressions of Christian faith. A personal commitment to Jesus Christ and express their Christian testimony in a church. In addition, employees agree to live in agreement with the Community Lifestyle Statement and affirm the theological commitments expressed in the Statement of Faith. Job information: Hours Per Week: 25 hours per week, 9 months per year Primary Work Location: Newberg Campus Working Conditions: Physical requirements are those of a normal office environment. Supervisor: Chair, Department of History and Politics George Fox University has been transforming student's lives for over 125 years. We are a Christ-centered community that prepares students spiritually, academically, and professionally to think with clarity, act with integrity, and serve with passion. Our vision is to be the Christian university of choice known for empowering students to achieve exceptional life outcomes. We put students first, with Christ at the center of our work, embracing change in order to improve. We are looking for enthusiastic candidates to join us in creating transformational experiences for our students. Being a part of our community means a commitment to faith and to a lifestyle that is consistent with the university's mission as described in the Statement of Faith and Community Lifestyle Statement on our website. As a Christ-centered community, George Fox University is an institution that values diversity as an essential dimension of God's design for human communities. In seeking to become a more inclusive community, we especially encourage applications from women and candidates from racial and ethnic backgrounds that are underrepresented in our community. What is most appealing about working at George Fox University? Faith-friendly: Our culture is unique for higher education. At George Fox you can pursue academic excellence while integrating scriptures, praying with staff members and students at work, and helping to make an impact on the world in a way that promotes Christian values. Unapologetically Christian: As a university, we have an enduring commitment to Christ, his kingdom and the truth of God's Word. Live out your calling: You are able to use your God-given talents and abilities while having a profound influence on students as they deepen their relationship with Jesus Christ. Equip students for kingdom work: You can be a part of helping students discover their callings, at which they will be able to glorify the kingdom of God just as they have seen you do. For your personal well-being we offer: A strong Christian vision and mission-led organization with opportunities for your growth and contributions. Wonderful Christian peers and a vibrant student population. A beautiful and peaceful campus environment with areas to walk and coffee shops and restaurants close by. Free Fitness Center membership. Free parking. Application Procedures - kindly apply only through this website When completing the online application, please upload the following as Word or .pdf documents in the section marked Letter of Interest and Curriculum Vitae or Resume : Letter of Interest Curriculum Vitae (CV) or Resume Other supporting materials may be requested at a later stage of the review process. Interested applicants are encouraged to apply immediately as review of applications will begin immediately and continue until the position is filled. We invite you to Be Known at Oregon's largest private and nationally recognized Christian University! **This position is subject to close at any time, regardless of the date on the posting. **Have questions or need assistance with our application process? Contact ****************************** Equal Employment Opportunity Policy The university is an equal-opportunity employer. Every employee has the right to work in surroundings free from all forms of unlawful discrimination. It is our policy to make decisions about applicants and employees without regard to sex, age, race, color, marital status, national origin, disability, veteran status, or any other status to the extent prohibited by applicable local, state, or federal law. This prohibition applies not only to the recruiting and hiring process but to all facets of the employment relationship, including promotion, pay, training, classification, performance reviews, discipline, and termination. George Fox is owned by the Northwest Yearly Meeting of Friends Church and its mission is distinctly Christian. Employees are required to agree with and abide by the university's faith statement and its statement of community responsibilities. Within the context of this agreement and commitment, employment opportunities are otherwise available to all persons on the basis of their experience and skills. In the recruiting process, the university may make special effort to solicit applicants from underrepresented groups. This is done as an affirmative step to increase the representation of these populations in the university's workforce to better match their availability in the labor market. Hiring decisions are based on the applicants' qualifications as they relate to the needs of the position.

Founded in 1895, Bushnell University provides a holistic Christian education, fostering wisdom, faith, and service in its students. In joining the staff here, you will be part of an academic community that seeks to cultivate your faith while you make a difference in the lives of our students. Bushnell is the largest private university in Eugene's vibrant university district, which includes the University of Oregon. Eugene is a college town small enough to know your neighbors and large enough to offer fantastic arts, entertainment, dining, healthcare, and educational opportunities. It is also an ideal place to enjoy the beautiful Pacific Northwest, being just one hour from the Oregon Coast, one hour from the Cascade Mountains, and less than two hours from Portland and the Columbia River Gorge. Job Summary: This position will report to the Dean of Admissions and assists with the daily operations of the Admission and Marketing departments. The primary roles of the position are to welcome guests, answer the main line to the University, perform extensive data entry within CRM, organize and facilitate communication to prospective students, track inventory, and create a hospitable and welcoming environment. This position requires the frequent exercise of independent judgment within the assigned areas of responsibility, with the latitude for initiating action on behalf of the Vice President for Enrollment and the Dean of Admission. Strong communication, organization, typing, attention to detail, confidentiality, and ability to handle multiple tasks are essential to this position. Position Duties and Responsibilities: * Oversee the campus Welcome Center which includes: greeting campus guests, distributing visitor parking passes, answering the mainline for the university, and providing general hospitality. * Support the work of the Office of Admission and Marketing teams. * Serve as administrative support to the Vice President for Enrollment and Dean of Admission for a variety of clerical and administrative duties. * Develop and maintain knowledge in and help facilitate staff utilization of the Office of Admission's CRM (Salesforce/JRM). * Manage data entry into CRM including applications, transcripts, recommendations, resumes, essays, and other application materials as required. * Assist with mass and individual mailings/emails for the Office of Admission. * Supervise student assistants as applicable * Work collaboratively with the Office of Admission to enhance the overall database functioning and enhance the overall recruitment experience for students and staff. * Order and maintain inventory of equipment, materials, and supplies. * Perform related duties as assigned. Experience and Qualification Requirements: * Bachelor's degree is required. * Excellent interpersonal, oral and written communication skills are required. * Prior experience using Microsoft software including Word, Excel, PowerPoint, and Outlook. * Ability to work independently and operate effectively within a team environment. * High technical aptitude. * Higher education experience is preferred. Working Conditions/Special Requirements: * Bushnell employees must have a maturing Christian Faith and be supporting of Bushnell's mission to develop competent, ethical leaders for service in the workplace, community, Church and world. * The position requires a strong commitment to multiculturalism and diversity. * The position requires working in a non-smoking, drug free environment. * The employee must adhere to FERPA guidelines and student confidentiality at all times. * The employee must have high personal motivation, with great attention to detail and accuracy, project a positive and vibrant attitude in assisting people, and have high ethics of honesty and confidentiality with a genuine and gracious presence pertaining to the students, faculty, staff and business of the department and the University. * The employee must be able drive a vehicle and possess (or have the ability to attain) an Oregon Drivers License. * The position may require lifting up to 25 lbs, as well as bending, stooping, kneeling for the purposes of event set up and organization. * The position may occasionally require evening and weekend hours. _________________________________________________________________________________________________________ Application Instructions Bushnell employees are expected to abide by the Theological Context for Bushnell Community Life. Please read this document before continuing. To be considered for this position, please submit all of the following: * Cover letter addressing skills, experience, and knowledge * CV/Resume * Personal Statement of Faith that clearly addresses all three of the sections below: * Section 1: how a maturing Christian faith finds expression in the candidate's personal life, family life, community life, and current church membership; * Section 2: how the candidate integrates faith into his or her work life; and * Section 3: the candidate's understanding of and ability to support Bushnell University's Theological Context for Community Life statement. * Contact Information for three references, one of which must be the applicant's pastor or another appropriate church leader who is able to address the applicant's faith background. Please include all requested materials. Incomplete application packets may result in disqualification. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting Wendy Yamada at ************ or ********************. In compliance with the Clery Act, Bushnell University provides our Annual Security Report & Fire Safety Report. You may request a paper copy from the Office of Student Life by calling ************. This report is required by federal law and contains policy statements and crime statistics for the university.

Details Information Department Radiation Center (RIP) Title Office Manager Job Title Office Manager Appointment Type Professional Faculty Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Job Summary The Radiation Center is seeking an Office Manager. This is a full-time (1.00 FTE ), 12-month, professional faculty position. The Radiation Center is a unique institutional facility designed to provide support to instructional and research programs for all OSU departments and to other organizations statewide, nationally, and internationally. The Radiation Center occupies approximately 45,000 square feet of floor space and houses the Oregon State TRIGA reactor ( OSTR ), which is licensed to operate continuously at a power level of 1.1 MW. There are approximately 30 permanent employees located at the Radiation Center as well as research personnel on a temporary basis. Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all. FACTS : -Top 1.4% university in the world -More research funding than all public universities in Oregon combined -1 of 3 land, sea, space and sun grant universities in the U.S. -2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties -7cultural resource centers (********************************************************************** that offer education, celebration and belonging for everyone -100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates -35k+ students including more than 2.3k international students and 10k students of color -217k+ alumni worldwide -For more interesting facts about OSU visit:***************************** Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total Rewards Package: Oregon State University offers acomprehensive benefits package (********************************************************* with benefits eligible positions that is designed to meet the needs of employees and their families including: -Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. -Free confidential mental health and emotional support services, and counseling resources. -Retirement savings paid by the university. -A generous paid leave package, including holidays, vacation and sick leave. -Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. -Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. -Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life. Oregon State University is deeply committed to the principles of a Health Promoting University. This commitment drives a collaborative approach across OSU's safety and well-being programs, reducing silos and coordinating efforts to enhance employee safety and well-being. By prioritizing resources that support the health of both employees and students, OSU fosters a culture of care and a healthier campus environment where everyone can thrive. Future and current OSU employees can use the Benefits Calculator (********************************************************************** to learn more about the full value of the benefits provided at OSU . Key Responsibilities 40% Administrative Support to the Director + Provide comprehensive administrative support to the Radiation Center Director. Screen telephone calls and manage access to his time. Open and process incoming mail, responding or forwarding to appropriate staff for action. + Maintain the Center's and Director's calendars. Coordinate meetings, conferences, and other special events. Supervise arrangements for facility tours. + Professionally relate to facility residents and visitors. Serve as an information resource with regard to services, policies, and procedures. + Compose correspondence, reports, and other materials relating to confidential or sensitive facility matters. 40% Administrative Support to the Center + Manage and coordinate administrative tasks supporting the Radiation Center. + Develop and implement internal offices policies and procedures to ensure efficient workflow and address issues related to support services for faculty, staff and students. + Manage key control and accountability system for the facility. Conduct annual physical inventories of all security keys in accordance with US Nuclear Regulatory Commission ( NRC ) regulations. Maintain accurate records for all keys that are subject to NRC audits. + Coordinate facility orientation for all persons with access to the Center, including orientation packets and forms, video orientations, key requests, and after-hour permits. + Manage and maintain manuals and files for the Reactor Operations Committee, Reactor Administrator, Senior Health Physicist, and coordinate the preparation of the Radiation Center Annual Report. + Monitor, evaluate, and coordinate all facility web pages and other promotional media. + Serve as personnel manager for all Center employees, using HRSC Employee Portal, and Benny Hire for personnel transactions. Coordinate and serve on hiring committees, process all hiring and termination paperwork, maintain files of present and former employees, and advise Center Director and staff of personnel rules. + Serve as backup for the Business Manager, providing support for fiscal and other bookkeeping duties needed. Maintain working knowledge of Banner, Concur and BennyBuy. + Serve as backup for Office Specialist/Receptionist to cover front desk during their lunch breaks and vacation days. 20% Supervision of Clerical Staff + Serve as the immediate supervisor of the receptionist. Assign and manage workloads. + Train staff, review work, identify training needs, and plan professional development. + Conduct performance appraisals, approve leave, and mediate discipline and grievance issues. + Initiate search process as applicable and participate in recruitment. + Facilitate a safe, respectful, and inclusive work environment and support opportunities for the growth and development of students. What You Will Need + Bachelor's degree in Business Administration or related field and a minimum of three years' experience providing advanced administrative support, or an equivalent combination of education, training and experience. + Experience with Microsoft 365 using Word, Excel, and Access. + Demonstrated ability to maintain confidentiality of personnel and departmental records. + Demonstrated ability to coordinate effort, communication, tasks, and priorities between departments and agencies. + Demonstrated ability to act independently and to work in a team setting to support a diverse set of professionals including faculty, staff, and students, administrators, and the public. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. What We Would Like You to Have + Prior experience in administrative role for OSU or higher education experience in the Academic industry. + Experience using Concur, Banner, Benny Hire, BennyBuy, Outlook, HRSC Employee Portal, and Drupal. + Demonstrated experience assisting in the management of long- and short-term goals and objectives. Working Conditions / Work Schedule Full-time, preferred work schedule Monday-Friday from 7:30am-4:30pm with occasional need to stay until 5pm when covering for receptionist. Pay Method Hourly Pay Period 16th - 15th of the following month Pay Date Last working day of the month Recommended Full-Time Salary Range $32.36 - $35.76 Link to Position Description ********************************************************* Posting Detail Information Posting Number P09599UF Number of Vacancies 1 Anticipated Appointment Begin Date 02/01/2026 Anticipated Appointment End Date Posting Date 12/10/2025 Full Consideration Date Closing Date 12/29/2025 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants Special Instructions to Applicants When applying you will be required to attach the following electronic documents: 1) A resume/CV; and 2) A cover letter indicating how your qualifications and experience have prepared you for this position. You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process. For additional information please contact: Nicole Thompson at ******************************* We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. OSU will conduct a review of the National Sex Offender Public website prior to hire. Starting salary within the salary range will be commensurate with skills, education, and experience. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks (***************************************************** website including thefor candidates (********************************************** section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team ************************************. Supplemental Questions Read More at: ******************************************** OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

Create an outstanding customer experience through exceptional service. Establish and maintain a safe and clean environment that encourages our customers to return. Achieve sales and profit goals established for the department, and monitor and control all established quality assurance standards. Assist in directing and supervising all functions, duties and activities for the department. Support the day-to-day functions of the Grocery operations. Demonstrate the company's core values of respect, honesty, integrity, diversity, inclusion and safety of others.Based in Portland, Oregon, Fred Meyer merged with The Kroger Company in 1998. Today, we're proudly serving Fred Meyer customers in over 120 stores throughout Oregon, Washington, Idaho and Alaska. As part of the Kroger family of companies, we take pride in bringing diverse teams with a passion for food and people together with one common purpose: To Feed the Human Spirit. With a history of innovation, we work tirelessly to create amazing experiences for our customers, communities AND each other, with food at the heart of it all. Here, people matter. That's why we strive to provide the ingredients you need to create your own recipe for success at work and in life. We help feed your future by providing the value and care you need to grow. If you're caring, purpose-driven and hungry to learn, your potential is unlimited. Whether you're seeking a part-time position or a new career path, we've got a fresh opportunity for you. Apply today to become part of our Fred Meyer family! What you'll receive from us: The Kroger Family of Companies offers comprehensive benefits to support your Associate Well-Being, including Physical, Emotional, Financial and more. We'll help you thrive, with access to: A wide range of healthcare coverage, including affordable, comprehensive medical, dental, vision and prescription coverage, through company plans or collective bargaining agreement plans. Flexible scheduling in full- and part-time roles with paid time off, including holiday and sick pay based on eligibility and length of service. Emotional and financial support with free counseling through our Employee Assistance Program and free, confidential financial tools and coaching with Goldman Sachs Ayco. Valuable associate discounts on purchases, including food, travel, technology and so much more. Up to $21,000 in tuition reimbursement over your career, through our industry-leading Continuing Education program. Vast potential for growth, through an abundance of industry-leading training programs and diverse career pathways. For more information about benefits and eligibility, please visit our Benefits Page ! Minimum Effective communication skills Knowledge of basic math: counting, addition, and subtraction. Ability to handle stressful situations Must be able to meet the minimum physical demands of the position. Must be 18 or older Desired High school diploma or equivalent. Management experience Grocery experience Retail experience Second language: speaking, reading and/or writing. Adhere to all local, state and federal laws, and company guidelines. Create an environment that enables customers to feel welcome, important and appreciated by answering questions regarding products sold within the department and throughout the store. Gain and maintain knowledge of products sold within the department and be able to respond to questions and make suggestions about products. Inform customers of grocery specials. Understand the store's layout and be able to locate products. Implement the period promotional plan for the department. Stay current with present, future, seasonal and special ads. Monitor and control expenses for the department. Maintain an awareness of inventory/stocking conditions; note any discrepancies in inventory. Observe scheduled shift operating hours. Demonstrate creative merchandising. Condition all products in assigned sections according to company policy. Maintain workload to guarantee that production deadlines are met. Integrate key retailing work processes into daily department operations. Ensure that all current merchandising, customer service, cash control, labor control, expense and supply controls, loss prevention, maintenance, safety, food safety, associate and customer engagement rules are being followed. Reinforce safety programs by complying with safety procedures and identify unsafe conditions and notify store management. Practice preventive maintenance by properly inspecting equipment and notify appropriate department or store manager of any items in need of repair. Notify management of customer or employee accidents. Report all safety risks or issues, and illegal activity, including: robbery, theft or fraud. Must be able to perform the essential functions of this position with or without reasonable accommodation.

Do you enjoy caring for others and building relationships with patients, providers and peers? Join our team! Our care team assistants are an important part of the Salem Clinic family! Full time opening at: Salem Clinic Main | 2020 Capitol St Ne, Salem OR 97301 | OB/GYN Benefits offered for full-time and part-time (budgeted 22.5-40 hrs/wk): 401(k) retirement plan- 10% employer contribution 100% Clinic paid employee premiums for medical, dental, and vision plans. 50% Clinic paid premiums for part-time employees. Free Lab and Imaging services when performed at Salem Clinic for those covered with the Clinic's medical plan. Health Reimbursement Account Life & Long-term Disability Insurance Paid time off & Holiday pay Flexible Spending Account Athletic & Weight Management Club Credits Bilingual pay differential program (3% wage increase if qualified) Job Summary: Provides direct hands-on and clerical support to healthcare providers and nursing staff. This position's goal is to help improve our patient's experience of care. Required Knowledge, Skills, Abilities: High School diploma or GED. Ability to maintain confidentiality. Skill in establishing and maintaining effective working relationships with patients, medical staff, and the public. Ability to interpret, adapt, and apply guidelines and procedures. Ability to communicate clearly. Ability to read, understand, and respond to detailed oral and written instructions. Ask clarifying questions as necessary. Ability to be flexible and adaptable to work volume. Ability to recognize problems and share ideas for solutions. Good judgment and decision making skills. Ability to utilize computer programs and the ability to type at least 30 wpm. Ability to provide a wide range of clerical tasks including photocopying, faxing, management of records, entering and retrieving information from EPIC. Must be a team player, have a positive attitude, and be detail oriented. Must be highly organized and able to plan day to day workload in order to meet the demands of the position without direct supervision. Ability to coordinate communication between patients, their families, and the care team. Ability to prioritize, multitask, and handle frequent interruptions. Preferred Qualifications: Experience working in a medical office/clinic setting. Knowledge of medical practice and medical terminology Bilingual Essential Functions: Morning Check-in with team. Check provider boxes and separate documents. Makes follow up phone calls to outside specialists for consult notes or see if patient scheduled. Surgical Clearance Forms: Fax/Call once approved FMLA paperwork: Fill out, obtain ROI's Prepare nursing home and home health orders. Faxes documents or locates fax numbers for nursing. (Pharmacies, care facilities, outside providers etc.) Reschedules patients if appointment is unexpectedly cancelled. Manages Immunization data in ALERT. (Entering historical immunizations, inactivating patients, print out most current VIS as needed.) Makes follow up phone calls for Health Maintenance items (e.g. Fit Kits, overdue immunizations). Assists with monitoring metrics (working metric reports; may involve calling patients, scheduling and/or placing orders). Assists with scrubbing the charts prior to the visit to check Health Maintenance, etc. Assists with prior authorizations including Rx Refill as needed. Schedules follow up appointments before patient leaves the office or under the direction of the provider. Assists with abstracting patient information and entering outside information (i.e. diabetic retinal exam results). Fills out referral forms, prints office visit note and faxes appropriately Writes patient letters under the direction of the provider. Prints off medical records as requested by nursing staff or providers. Maintains supply of handouts; copying as needed. Preps hardcopy prescriptions for pickup (Look up UDS and pain contract /material risk and attach as needed, fill out half sheets, call patients to advise that their prescriptions are ready). Enters supply orders for department and puts away supplies as they come in. Stock and clean medication/supply room. Escorts/monitors drug reps and assists in obtaining the provider's signature (department specific). Assists with courtesy calls as able (patients needing help to cars). Replaces sharps containers when full. Help clean exam rooms for quick turn over. Print out after visit summary and give to patients at the end of appointment. Assist with/ Perform Retinal eye exam (on the job training available). Act as a medical chaperone as needed by provider request. Assists with other clerical/supportive duties as determined by Nursing Administration. Our mission at Salem Clinic is to improve the health of those we serve in a spirit of compassion and respect.

Agility Robotics is a pioneer. Our robot, Digit, is the first to be sold into workplaces across the globe. Our team is differentiated by its expertise in imagining, engineering, and delivering robots with advanced mobility, dexterity, intelligence, and efficiency -- robots specifically designed to work alongside people, in spaces built for people. Every day, we break through engineering challenges and invent new solutions and capabilities that will one day make robots commonplace and approachable. This work is our passion and our responsibility: our mission is to make businesses more productive and people's lives more fulfilling. About the Work: As site Office Manager, you'll be tasked with several office duties which have a direct impact on our employee and guest experience. This includes: Greeting and assisting employees, visitors, and vendors Answering phone calls and promptly responding to voicemails Accurately processing/distributing incoming and outgoing mail and packages Providing support with conference room scheduling, setup and coordination Planning, ordering and stocking office supplies, snacks, food, and drinks for office/break areas. Coordinate and manage on-site employee lunches and company events, including ordering, setting up, serving, and cleanup Directly assisting new employees onboarding, including answering questions, desk setup, and assisting with the overall first day experience Providing support for management, staff and office administrators as needed Maintain and update staff seating chart Ensuring documents are appropriately managed (e.g.: stored, scanned, shredded, etc.) Manage and maintain badge access system, including creating badges Manage and maintain security camera system and vendor relationship Manage and maintain building entrance systems Manage janitorial staff ensuring janitorial contracts are being fulfilled, follow up and resolve any issues Ensuring office and kitchen equipment are maintained or repaired if needed Promptly report facility or safety concerns to management Drive to other local sites when need arises About You: High school diploma or certificate required, associate's degree strongly preferred Highly customer-oriented, possessing a positive and helpful attitude to all employees Demonstrates consistent dependability, punctuality and follow-through Self-starter, and ability to work independently and collaborate well with others Strong level of computer literacy and experience using Google Suite or MS 365 Exhibit strong positive written and verbal communication skills Ability to be flexible and adaptable within a dynamic environment Exhibit a high level of personal integrity, judgment, and discretion Good critical thinking and problem-solving skills Able to lift to 30lbs safely Have valid driver's license and transportation Preferred: Previous experience as an Office Manager or lead role in an office environment with 100 or more staff Experience with budgeting and asset tracking Purchasing and managing outside services and contractors Event planning experience Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job as this is subject to change at any time with or without notice. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give such instructions or assignments. Work Environment & Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be provided to enable individuals with disabilities to perform the functions. While performing the duties of this job, the employee routinely is required to sit; talk and hear; use hands to touch, feel, handle, push/pull and move objects; see details of objects that are less than a few feet away; see differences between colors, shades, and brightness. The employee is occasionally required to stand, walk and move around the office; stoop, kneel, crouch, twist, crawl, reach, and stretch. Full-time Employees are eligible for Benefits: 401(k) Plan: Includes a 6% company match. Equity: Company stock options. Insurance Coverage: 100% company-paid medical, dental, vision, and short/long-term disability insurance for employees. Benefit Start Date: Eligible for benefits on your first day of employment. Well-Being Support: Employee Assistance Program (EAP). Time Off: Exempt Employees: Flexible, unlimited PTO and 10 company holidays, including a winter shutdown. Non-Exempt Employees: 10 vacation days, paid sick leave, and 10 company holidays, including a winter shutdown, annually. On-Site Perks: Catered lunches four times a week and a variety of healthy snacks and refreshments at our Salem and Pittsburgh locations. Parental Leave: Generous paid parental leave programs. Work Environment: A culture that supports flexible work arrangements. Growth Opportunities: Professional development and tuition reimbursement programs. Relocation Assistance: Provided for eligible roles. All of our roles are U.S.-based. Applicants must have current authorization to work in the United States. Agility Robotics is committed to a work environment in which all individuals are treated with respect and dignity. Each individual has the right to work in a professional atmosphere that promotes equal employment opportunities and prohibits unlawful discriminatory practices, including harassment. Therefore, it is the policy of Agility Robotics to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, national origin, genetic information, or any other characteristic protected by law. Agility Robotics prohibits any such discrimination or harassment. Agility Robotics does not accept unsolicited referrals from third-party recruiting agencies. We prioritize direct applicants and encourage all qualified candidates to apply directly through our careers page. If you are represented by a third party, your application may not be considered. To ensure full consideration, please apply directly. Apply Now: ***************************

Office Manager / Business Coordinator Employment Type: Full-time Reports To: Design Operations Manager ______________________________________________________________________________ About Ausland Group Ausland Group is a Design+Build commercial construction firm headquartered in Southern Oregon, delivering architecture, engineering, and construction services under one roof. We specialize in bringing visionary projects to life from complex commercial facilities to cultural landmarks through collaborative design and innovative building solutions. Our team includes talented architects, engineers, and construction professionals dedicated to excellence, client service, and community impact. ______________________________________________________________________________ Role Overview Were seeking a highly organized, tech-savvy Office Manager / Business Coordinator to lead business-side operations in our busy Eugenedesign department. This position is the hub forproject accounting, client coordination, and office operations, ensuring our architects, engineers, and in-office construction staff have the systems and support they need to deliver exceptional work. As thesole business operations lead in our Eugene office, you will serve as the primary liaison to leadership in Grants Pass, coordinate daily operations, enforce company SOPs, and support consistent technology use across the team. ______________________________________________________________________________ Key Responsibilities Set up and maintain projects in Deltek / Ajera from contract execution through final billing including processing contracts, amendments, and work authorizations; preparing accurate monthly invoices; tracking accounts receivable; and following up directly with clients to ensure timely payments. Coordinate with Auslands central accounting team for financial alignment. Manage local office operations supplies, vendors, building access, conference rooms, and mail. Provide technology support: computer setup, video conferencing, and guiding consistent use of MS Office 365 tools(Teams, Planner, SharePoint, etc.). Support project managers with budgets, schedules, and client communications. EnforceSOPs for design+build integrationand ensure completion of performance measurements such asschedule updates. Foster a positive office culture and coordinate local events. ______________________________________________________________________________ Qualifications 5+ years in office management, project accounting, or business coordination in an A/E/C firm. Proficiency with Deltek / Ajeraor similar project/financial management software. High aptitude for technology, including troubleshooting and training staff on platforms. Strong MS Office 365 skills (Teams, Planner, Excel, Word, PowerPoint). Excellent organizational, communication, and problem-solving skills. Ability to work independently and represent the Eugene office with professionalism. Highly desired: Experience in architecture and engineering industries. ______________________________________________________________________________ Why Youll Love Working Here Key leadership role in a collaborative and creative environment. Direct impact on project success and client satisfaction. Competitive salary and benefits package. Be the trusted point of contact for staff in our Eugene and Grants Pass offices. ______________________________________________________________________________ EEO Statement Ausland is an Equal Opportunity Employer. We revel in diversity and are committed to creating an inclusive environment for all employees. If you need assistance or accommodation, please contact Ausland at ************.