Office manager/administrative assistant jobs in Encinitas, CA - 169 jobs

Practice Type: Specialty Clinic & Ambulatory Surgery Center Employment Type: Full-time We are seeking an experienced and highly organized Medical Office Manager to oversee the daily operations of our medical practice and ambulatory surgery center. The ideal candidate will have a strong background in healthcare administration, excellent leadership skills, and the ability to ensure efficient workflows, regulatory compliance, and a positive patient experience. Key Responsibilities Manage day-to-day administrative and operational functions of the medical office and ambulatory surgery center Supervise, train, and support front office and clinical support staff Oversee scheduling, patient flow, and office efficiency Manage billing, coding coordination, insurance verification, and revenue cycle processes Ensure compliance with HIPAA, OSHA, and other healthcare regulations Handle payroll, timekeeping, and staff performance evaluations Maintain office budgets, supplies, vendor relationships, and equipment Serve as a point of contact for patients, providers, and external partners Address patient concerns and resolve administrative issues professionally Qualifications Experience in medical office management or healthcare administration Strong knowledge of medical billing, insurance processes, and EHR systems Proven leadership and staff management experience Excellent organizational, communication, and problem-solving skills Ability to multitask and work effectively in a fast-paced environment Education Associate's or Bachelor's degree in Healthcare Administration, Business Administration, or a related field preferred What We Offer Competitive salary based on experience Benefits package including health insurance, PTO, retirement plan Supportive work environment and opportunities for professional growth How to Apply: Please submit your resume and a brief cover letter outlining your relevant experience.

Language Requirement: Chinese required (Mandarin preferred), English fluent We are seeking a customer-focused and operationally strong Front Office Manager to oversee front-of-house operations at our restaurant location in San Diego. This role is ideal for a hospitality professional with proven chain restaurant experience, strong people management skills, and a commitment to service excellence in a fast-paced environment. Key Responsibilities Oversee daily front-of-house operations, ensuring exceptional guest experience and service standards Recruit, train, schedule, and motivate front-of-house staff to achieve service and operational goals Lead the team independently while maintaining high standards of professionalism and efficiency Ensure full compliance with U.S. restaurant regulations, including food safety, labor laws, and operational procedures Handle guest concerns professionally, remaining calm and solution-oriented in high-pressure situations Utilize POS systems and Microsoft Office tools to manage transactions, reporting, scheduling, and internal communication Maintain cleanliness, organization, and safety standards across all front-of-house areas Required Qualifications Minimum 1 year of experience as a Front of House Manager in a chain restaurant environment Catering or entrepreneurial restaurant experience is a strong plus Proven experience managing teams, including recruiting, training, and motivating staff Strong understanding of U.S. food & beverage industry regulations, food safety standards, and labor laws Fluent in English; Chinese (Mandarin) is required for this position Proficiency with POS systems and Microsoft Office Suite (Word, Excel, Outlook) High school diploma or equivalent required; additional education or training in hospitality is preferred Strong service mindset with excellent communication, coordination, and conflict-resolution skills Physical & Work Environment Requirements Ability to stand and walk for extended periods Ability to lift up to 30 lbs Ability to bend, stretch, and reach for products and supplies (with or without reasonable accommodation) Comfortable working in variable temperature environments, including refrigerated storage and hot kitchen areas Ability to maintain cleanliness, sanitation, and safety standards at all times Key skills: Front Office Manager, Restaurant Front of House Manager, Hospitality Management, Chain Restaurant Jobs, Restaurant Operations, Food & Beverage Management, POS Systems, Bilingual Restaurant Manager, Mandarin Speaking Jobs, San Diego Restaurant Jobs, Customer Service Leadership

Job Description Seeking a talented Dental Office Manager to join and lead our dental team! Schedule: Experience working front office and managing a dental office. Strong understanding of insurance, billing and treatment planning. The desire to build and develop strong leadership skills The ability to work closely with doctors to strategize and build an awesome practice. Duties for our Dental Office Manager include: Supervising both front and back office staff to ensure top quality care for our patients. Making sure production and hygiene schedules are optimized to meet our goals. Submit claims and manage our accounts receivable. Run team meetings including morning huddles. Delegate duties to staff to ensure all daily tasks are completed. Skills: General Practice Billing Claims/Appeals Management Experience HMO PPO Treatment Planning Dentrix Benefits: Dental PTO Bonuses Compensation: $35-$40/hour

Dental Office Manager / Treatment Coordinator (Part-Time with Growth Opportunity) Hi, I'm Dr. Georgina from Blyss Dental! We're seeking an experienced Dental Office Manager / Treatment Coordinator who has a proven track record of success in managing dental offices and driving results. If you're passionate about making a meaningful impact in a patient-focused, high-integrity practice, we'd love to hear from you. About the Role This position starts as part-time (Monday, Wednesday, Friday), with the potential to grow into a full-time role. You'll be instrumental in improving our revenue, managing day-to-day operations, and ensuring patients feel cared for every step of the way. Monthly performance-based revenue bonuses are available for the right candidate who delivers results. What We're Looking For We're searching for someone who: Has a proven track record of success as a Dental Office Manager with measurable results in improving office revenue. Is knowledgeable about advanced dental procedures, such as dental implants and cosmetic dentistry, and can confidently discuss treatment options with patients. Excels in managing and coaching front desk staff to improve phone skills, drive scheduling efficiency, and increase new patient bookings. Can manage and oversee insurance claims to ensure accuracy, follow-up, and timely reimbursements. Has a proven ability to present and close treatment plans for cosmetic and dental implant procedures, including offering financing options to patients. Thrives in a team environment while maintaining high standards of integrity and patient care. Your Key Responsibilities Present honest and transparent treatment plans to patients, ensuring they feel confident and informed about their care. Coach front desk staff to optimize phone conversion rates and maintain a smooth schedule. Oversee and manage day-to-day office operations, including supplies, labs, and insurance claims. Provide financial solutions to patients, offering financing options that make treatment plans more accessible. Help foster a welcoming, calm, and relaxing environment for our patients and team. Why Join Blyss Dental? We're a high-integrity dental practice that prioritizes patient trust and care above all else. You'll work in a beautiful, spa-like environment with an ocean view, designed to create a relaxing experience for both patients and staff. This is a part-time role with the potential to grow into full-time as we continue to expand. Performance-based monthly revenue bonuses give you the opportunity to directly benefit from your results. How to Apply If you have the experience, track record, and passion to make a difference at Blyss Dental, we'd love to hear from you! Send us your resume and a short note detailing your success in managing dental offices and driving revenue growth. Let's work together to create beautiful smiles and a thriving practice! Warmly, Dr. Georgina Blyss Dental

LiDAR Scanning Project Manager Type: Full-Time We are seeking an experienced LiDAR Scanning Project Manager to lead, manage, and execute laser scanning projects from start to finish. This role combines technical expertise in 3D Laser scanning and Revit Modeling with project management responsibilities to ensure the successful delivery of high-quality, on-time deliverables. The ideal candidate will have hands-on experience with industry-standard laser scanners and proficiency in Revit for creating accurate models from scan data. Key Responsibilities Project Coordination: Lead and monitor project progress both in the office and on-site. On-Site Scanning: Perform laser scanning using Faro, Leica, or Navvis scanners to capture precise data. Lifecycle Management: Oversee all phases of laser scanning project delivery to ensure milestones are met and quality standards are upheld. Revit Modeling: Develop and manage accurate 3D models in Revit from laser scan data to support project deliverables and ensure design accuracy. Collaboration: Coordinate closely with the VP of Project Services, Sr. Project Managers, and project teams to ensure seamless project delivery on time and within budget. Workflow Optimization: Document and improve workflows to boost productivity and efficiency. Resource Management: Oversee hardware, software, and resource requirements for scanning and modeling projects. Client Communication: Serve as a primary point of contact for clients, ensuring alignment on deliverables and expectations. Data and Deliverable Oversight: Manage the production of 2D drawings, point clouds, and BIM models, working closely with internal modeling teams and external sub-consultants as required. Project Estimation: Develop detailed project estimates, including labor, hardware, software, and timeline forecasts to support proposals and budgeting. Budget and Timeline Control: Monitor budgets and schedules to allocate resources effectively and ensure client satisfaction. Qualifications Education: Bachelor's degree in construction management, engineering, or a related field preferred. Experience: 3-5 years of experience in project management, preferably in laser scanning, surveying, or BIM. Technical Skills: Proficiency in Revit for 3D modeling and project documentation. Experience with Faro, Leica, or Navvis scanners for on-site scanning. Familiarity with FaroScene, Autodesk ReCap for processing point cloud data. Certifications: PMP or relevant project management credentials are advantageous. Other Requirements: Excellent interpersonal skills, strong problem-solving abilities, and a willingness to travel to job sites when necessary. Being able to pick up and move scanning gear, like the scanner, tripod, and targets, weighing about 40 pounds during your workday. A reasonable level of physical fitness is necessary for this role, as it may entail activities such as ascending stairs, prolonged periods of standing, and navigating uneven terrain and surfaces. Why Choose Us: Join Kelar Pacific, a renowned BIM, and Reality Capture services leader, setting industry standards. Experience a supportive and employee-friendly culture that values collaboration and growth. Unlock limitless career opportunities with access to cutting-edge AEC technologies, fostering continuous learning and development. Elevate your skills in a company that prioritizes innovation and tradition, shaping not only projects but also your career. Join Kelar Pacific and be part of a team that defines excellence in the AEC industry. Benefits: Competitive base salary with quarterly profit-sharing bonuses. 100% paid Comprehensive healthcare plan, plus optional dental and optical coverage. Personal development, career progression, and performance management frameworks. 100% matching 401(K) plan Opportunities to work with innovative, industry-changing technology solutions. Travel opportunities to industry events and conferences.

Job DescriptionBenefits: 401(k) Bonus based on performance Paid time off We're seeking an office manager/treatment coordinator with a minimum 3 years of experience of working in a dental practice, an outstanding work ethic, and a solid understanding of financial management in a dental office. Experience using dental software and dental treatment planning is a must. Please note that only candidates with dental experience will be considered. Candidates must have knowledge of dental insurances and claims Superb phone etiquette Address patient concerns and answer any questions Assist the patient in prioritizing the treatment and establish a plan for scheduling and payment Build trust, and understand the patients objectives Conduct financial consultations with all new patients and with existing patients when new treatment plans are presented. Manage and maintain the payment options and policies for patients to uphold the practices financial integrity. Understand the practices policy on working with dental benefit plans and be prepared to educate patients on their dental benefits. Proficient in Dental software Able to service the schedule on a consistent basis Communicate with all outside and third-party financing companies offered to patients and educate patients on the available outside financing options. Introduce new patients to the practice by going over health history, explaining the doctors examination, and describing any other features about the practice that should be highlighted. After proper training, provide treatment consultations with all new patients and with existing patients when new treatment plans are presented. Greet and check patients in and out before and after treatment. Answer incoming calls to include new patient calls, emergencies, scheduling patient appointments, requesting records, and follow up. Perform general office duties and other duties as required Office hours are Mondays through Thursdays 8 am to 5 pm

Job Description We are looking for an office manager for a 4 day work week (31 hours a week), Tuesday through Friday. We are a one doctor office located in Tierrasanta. The duties would include scheduling, billing, treatment plans, and financial arrangements. Salary is negotiable. Extended training is available for applicants who are motivated but lack experience. Please call Bonnie at ************ if you would like to come in for an interview.

Job Description Operations Manager - Spectrum Dental San Diego Lead Our Amazing Team & Grow Your Career! Join Spectrum Dental's high-performance team as our Operations Manager! We're looking for a dental industry pro who loves patient care and driving results. You'll Love: Modern office with latest technology Bonus opportunities & competitive pay Mentorship & career growth Fun, positive team culture Beautiful San Diego location! We Need: 3+ years management experience 5+ years dental background Dentrix proficiency Leadership & communication excellence Location: 8901 Activity Rd Ste 203, San Diego, CA 92126 Apply now - let's create something amazing together! Email your resume to: ************************** Job Type: Full-time Benefits: 401(k) 401(k) matching Continuing education credits Employee discount Health insurance Paid time off Professional development assistance Referral program Experience: Dental office: 3 years (Required) Ability to Commute: San Diego, CA 92126 (Required) Ability to Relocate: San Diego, CA 92126: Relocate before starting work (Required) Skills: General Practice Endodontic Periodontics Oral Surgery Billing Claims/Appeals Fee for Service Implants Management Experience Marketing PPO Social Media Insurance Dentrix Dexis Benefits: Medical 401k PTO Bonuses

Job Description Seeking a talented Dental Office Manager to join and lead our dental team! Compensation: Insert Pay. Schedule: Experience working front office and managing a dental office. Strong understanding of insurance, billing and treatment planning. The desire to build and develop strong leadership skills The ability to work closely with doctors to strategize and build an awesome practice. Duties for our Dental Office Manager include: Supervising both front and back office staff to ensure top quality care for our patients. Making sure production and hygiene schedules are optimized to meet our goals. Submit claims and manage our accounts receivable. Ensure all OSHA guidelines are met. Run team meetings including morning huddles. Delegate duties to staff to ensure all daily tasks are completed. Skills: Dentrix Denti-Cal HMO PPO Management Experience Insurance Fee for Service Scheduling Treatment Planning

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries. Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people's lives. Working in partnership makes it possible to deliver the world's most impactful projects and programmes as we turn challenge into opportunity and complexity into success. Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions. We are majority-owned by CBRE Group, Inc., the world's largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world. Job Description The Program Management Office (PMO) Manager is responsible for providing governance and assurance to the client program of projects by establishing the framework, process and procedures for the projects and monitoring the execution delivery teams as they deliver these projects. This candidate will also be the commissioning manager responsible for the leadership and account management of this commission. The PMO Manager will be reporting to the T&T director for this role and be the Global Program Management Office. Core Responsibilities Provide leadership and direction to the GPMO team on day-to-day basis. Mentor and lead team GPMO team and other Project delivery team consultants. Support the leadership with business development and account management Lead project management and cost management efforts for pre-approval stage (prior to full project funding) and provide assurance over the projects that are managed by the service delivery team once projects become funded and formally sanctioned. Integrate and drive stakeholder and consultant deliverables in support of project strategic priorities in alignment with delivery expectations and requirements. Lead consultant integration and engagement at the appropriate project stages in alignment with RACI and governance charts. Lead portfolio governance and assurance on project and cost management activities and accountabilities on projects in delivery stage. Lead stakeholder integration and capture confidential requests from client business units to help inform strategy and decision-making Responsible for coordinating with the global lead on producing and maintaining the overall program framework / playbook - the document is inclusive of the program execution plan and delivery methodology. Responsible for maintaining tools and templates aligned to the agreed program execution plan and delivery methodology. Responsible management of PACE (information management system) integrated with execution processes and procedures developed to provide a 'single source of truth'. And providing the client with accurate portfolio reports for the program. Responsible for the analysis, prioritization, and control of projects and programs in line with the strategic objectives and team and organizations capacity to deliver. Responsible for producing collateral that supports key decision-making relating to program and project prioritization. Responsible for the management of the intake process and the adoption of new projects or programs as part of the strategic business case or capital investment plan. Responsible for identifying strategic portfolio and program stakeholders, maintaining communication, influencing stakeholder involvement, and obtaining input as required. Escalation points for program and execution stakeholders. Responsible for managing the program and portfolio master schedule that is driven by data at a project or program level Facilitate contractual engagements - support contract negotiation, typically collaborating with the client procurement and legal counsel, including establishment of all consultant business terms. Facilitate procurement oversight - support contractor pre-qualification, bid solicitation, bid analysis and recommendations Responsible for analyzing program risk and opportunities trend and their respective cost and schedule impact. Responsible for establishing tools and techniques that are used to produce initial ROMs / estimates used as part of the project prioritization process and analysis Responsible for the management, identification and implementation of programmatic mitigation plans identified for risk and opportunities impacting strategic objectives Responsible for defining an overall approach to continuous improvements incorporating strategic objectives and alignment with defined benefits and targets. Responsible for the management, identification and implementation of strategic and portfolio improvement initiatives, lessons learnt and best practice. SOX control responsibilities may be part of this role, which are to be adhered to where applicable. Qualifications The candidate should have 15 years of relevant program management experience in the commercial office tenant fit outs for energy companies or similar. The candidate should at a minimum bachelor's degree in Project Management, Construction Management, Construction Engineering, Architecture, Civil Engineering, or a related construction degree; or equivalent years of transferable field experience. The candidate should have the following technical skills A thorough knowledge of Program Management methods and best practices. Experience with managing a program of connected projects successfully with a collective value of over $50m per year. A thorough knowledge of forecasting, budgeting, planning, design, schedule, and scope management. Proven track record in delivering projects within the budget and schedule constraints safety. Have the technical skills to read, understand, and communicate contract requirements including construction drawings and specifications and interpret construction methods. Be able to understand and follow site HSSE Policies. Technology competent in using the following Software: MS Outlook, MS Word, MS Excel, MS Project, MS PowerPoint Competent user of data management software and systems for data management, analytics, and quality assurance. OSHA 10 certification. The candidate should have the following soft skills Self-motivated and dependable. Must have the ability to prioritize workload and be organizationally astute. Demonstrate experience communicating and managing with multiple internal and external stakeholders such as design teams, client corporate real estate teams and contractors. Ability to develop concise and effective written presentations and participate effectively in meetings with senior client representatives to present program reports to Clients and articulate progress, change, key risks, issues, and critical factors in a concise manner. Ability to work in an agile manner with other stakeholders in a dispersed multi-disciplined environment, contributing to teamwork and a willingness to work in a spirit of partnership. Excellent oral, written and presentation skills, with an ability to develop, communicate and gain ownership for a clear vision and direction. Strong interpersonal skills, comfortable working with a diverse range of personalities across clients and partner organizations. Able to deliver projects within a technically complex environment whilst ensuring high levels of safety and environmental responsibility. Strong analytical and numerical skills and flexibility to rapidly understand complex problems and shape these into workable solutions for delivery. Strong planning and organizing skills including the ability to manage several work streams simultaneously. Valued but not required The ideal candidate has: A professional qualification i.e., PMP or similar certification Technical competent in using P6 schedule tools and electronic Project Management tools Safety -OSHA 30, STSC certification or above Additional Information The salary range for this full-time role is $85K-$160 per year. Ranges are determined by role and level and represent a good faith effort to provide a fair and equitable salary. This range is a reflection of base salary only, not of a total compensation package. Please note Turner & Townsend reserves the right to pay more or less than the posted range, depending on candidate's experience and qualifications. *On-site presence and requirements may change depending on our client's needs* Qualified candidates with arrest or conviction records will be considered for employment in accordance with LA County ordinance and CA law. Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change. We want our people to succeed both in work and life. To support this, we promote a healthy, productive, and flexible working environment that respects work-life balance. Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community. Please find out more about us at ************************** and ********************** All your information will be kept confidential according to EEO guidelines. #LI-MB1 Join our social media conversations for more information about Turner & Townsend and our exciting future projects: Twitter Instagram LinkedIn It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.

Full-time Description Responsible for the day-to-day management of all Front Office operations, including Front Desk, Reservations, Bell Stand, and Valet services. ESSENTIAL DUTIES AND RESPONSIBILITIES • Ensure smooth and efficient Front Office operations, including proper check-in/check-out procedures, reservations handling, bell services, and valet operations. • Oversee guest service to ensure guest expectations are consistently met and exceeded. • Receive, respond to, and follow up on guest feedback. • Monitor reservation sales calls and provide coaching and performance feedback to staff. • Supervise cash and charge transactions, ensuring accuracy of financial records and daily balances. • Prepare, implement, and monitor department procedures; communicate and interpret company policies; and enforce safety regulations. • Assist in implementing the company's revenue management strategies. • Serve as Manager on Duty when assigned. • Attend and participate in meetings, training sessions, and other management activities. • Assist with preparation of budgets, forecasts, and departmental reports (e.g., P&L, labor reports). • Assist with managing and troubleshooting hotel systems to ensure functionality and accuracy. • Train new and existing Front Office staff. • Ensure accuracy of time edits and staff scheduling. • Monitor and maintain adequate inventory of Front Office supplies and reorder as needed. • Must be available to work mornings, evenings, weekends, and holidays as required. • Perform other duties as assigned. Salary Description $70,000-75,000

Benefits: Bonus based on performance Flexible schedule Free uniforms at MAD SCIENCE of SAN DIEGO PART TIME: 20hr to 30+hrs per week. Are you someone who is dynamic and motivated to help operate and develop our business? Why not join our growing company dedicated to getting kids excited about science! You will be an integral member of the Mad Science team, bringing in your sales and marketing talents! Why work with Mad Science? Our mission is to inspire children through science, sparking lifelong imagination and curiosity. For over 30 years, we have delivered unique, hands-on science experiences for children through our after-school programs, birthday parties, workshops, special events, and summer camps. Our innovative programs are as entertaining as they are educational! We teach you everything you need to know with paid, hands-on training sessions. Make a difference and have a job that you truly look forward to doing What is the job description? The Operations Manager at Mad Science is responsible for ensuring the day-to-day business operations, as well as executing necessary functions and tasks within the business. The role requires someone with a positive take-charge attitude, who is comfortable working both in a team environment as well as autonomously. This is an individual who has demonstrated capabilities within the basic business tasks, but who is also eager to take on more and go above and beyond in the interest of ensuring the success of the business. As part of this job you will also have an opportunity to run After School programs with lots of exciting hands-on experiments and activities in every class. How are you compensated? $30 to $35 per hour - 20 to 30+ hours per week Paid training and orientation Responsibilities Primary coordinator for all after-school programs (ASPs), camps, and birthday parties responsible for day-to-day business operations. Handles incoming inquiries for programming Program and instructor scheduling. Ensure there is adequate staff to run all programs Manage, organize & update relevant data using various applications Ensure there is adequate staff to run all programs Instruct our educational and fun programs to elementary school kids on ad-hoc basis Help supporting development and implementation of marketing campaigns Contribute to social media communication and marketing Qualifications Office administration 2+ years Experience working with kids would be very beneficial Experience dealing with schools and school districts would be extremely beneficial Marketing and sales experience would be beneficial What are we looking for in a Mad Scientist? Self-motivated, detail-oriented, energetic, a reliable team player, and a highly organized individual Excellent communication and interpersonal skills, and the ability to prioritize and handle multiple projects are essential to this position You must enjoy and have some experience working with elementary-aged children. Positive energy and a sense of humor Reliable personal transportation We work with elementary schools and educational centers across San Diego County. Questions? Email ********************* You can also learn more about Mad Science from our web page *************** K650HVYfc Compensation: $30.00 - $35.00 per hour Mad Science is a powerhouse brand with locations around the globe! For over 35 years, we have sparked imaginative learning through our summer camps, birthday parties, in-class workshops, after-school programs, and special events for kids ages 3-12. Become part of our team and help us inspire the next generation of scientists and engineers. Our locations are always looking for part-time instructors and full-time office staff.

Job DescriptionSalary: $35-28/hr Experienced Office Manager needed for privately owned Dental Office. We have multiple doctors and offer every type of dental service. Patient-focused office with highly skilled staff. We take great pride in providing exceptional customer service to our patients who wish to experience unparalleled dental care. The ideal candidate should have excellent personal skills, a willingness to further their skills, and take great pride in the presentation of the office and themselves. *Must be comfortable presenting and selling ortho, implant and full mouth cases. Pay $35-28/hr DOE $Monthly Bonus of 1% of total office revenues Benefits Medical Dental Retirement Plan Monthly Bonuses Responsibilities Operational Focuses and trains on specialty, hygiene, and general dentistrys growth in collections. Accurately maintains and analyzes financial reports and achieves practice financial goals. Analyze internal processes, monitors competitors innovations, and recommends and implement procedural or policy changes to improve operations and control costs. Monitor the facilities to ensure that it remains safe, secure, and well-maintained. Prepare, monitor, and track operational reports and key vitals of the company to ensure accuracy and efficiency. Oversees billing and collection processes. Supervises patient recordkeeping and HIPAA compliance. Ensures optimal patient care, monitors patient satisfaction, and resolves complaints. Ensures office compliance to OSHA, Dental Board, and dental plan requirements. Weekly and monthly reporting as requested by owner or Director and ensures managers are doing the same. Evaluates and implements additional providers including GP, hygiene, and specialties Personnel Perform annual performance evaluations for the regions employees Ensure adequate staffing levels are meet Oversee and approve the regions employee schedules, time off and vacation request Successfully manage the staff including employee relations, coaching and development. Support the dentists and ensure their clinic duties are carried out Perform to expectations of the production goals outlined by the executive team Maintain and manage regulatory and compliance issues within your office. Pluses Open Dental Spanish is a Plus!

Job Description Seeking a talented Dental Office Assistant Manager to join and lead our dental team! Experience working front office and managing a dental office. Strong understanding of insurance, billing and treatment planning. The desire to build and develop strong leadership skills The ability to work closely with doctors to strategize and build an awesome practice. Duties for our Dental Office Manager include: Supervising both front and back office staff to ensure top quality care for our patients. Making sure production and hygiene schedules are optimized to meet our goals. Submit claims and manage our accounts receivable. Ensure all OSHA guidelines are met. Run team meetings including morning huddles. Delegate duties to staff to ensure all daily tasks are completed. Fridays needed with potential for working more days. Skills: General Practice Dentrix Benefits: Medical Dental 401k PTO Bonuses

←Back to all jobs at San Diego Harley-Davidson EXPERIENCED Dealership Office Manager Job Title: Office Manager Reports To: Group Controller FLSA Status: Exempt Department: Accounting/ Finance Job Status: Full-time Date: March 2023 About the Company: San Diego Harley Davidson has grown to become one of the best-known dealerships in the country by having the very best staff and making customer service our number one priority. On any given day, you will hear the bell ringing, music playing and loud applause from our staff welcoming the newest member into our Harley-Davidson family. We are proud of our military presence, being community focused, and operating as a true family business. Job Summary: The Office Manager is responsible for providing accounting, cash management, administrative, and payroll support to the dealership. The Office Manager works closely with the General Manager and dealership's management teams to tackle day-to-day dealership operations and activities. The Office Manager is proactive, works independently with limited supervision, and continually seeks opportunities to make an impact on the organization's efficiencies. Job Responsibilities: · Analyzes and organizes office operations and procedures · Hires, trains, and supervises office personnel Assists the HR Department in onboarding new employees. · Controls all posted documents, including time records, vehicle deals, commissions and additions and changes to inventory · Prepares daily bank deposit and cash report · Maintains an effective cash management system and accurately forecasts cash needs · Controls petty cash amounts for dealership and sales department · Provides a timely daily performance report (DPR) and keeps the dealer/general manager informed about trends · Reconciles select accounts monthly · Approves adjustments to inventory and receivable accounts as appropriate · Ensures that all manufacturer accounts including warranty claims, rebates, interest, protection, and co-op advertising accounts are current and accurate · Prints monthly journals, schedules and general ledger. Closes month by processing accounting month-end · Assists in completion of annual review/audit · Ensures compliance with all government regulations · Prepares payroll on a timely basis, posts payroll and maintains payroll records · Prepares tax reports, tax deposits and tax returns in a timely, accurate manner · Stays abreast of current factory incentives and codes deliveries on dealership computer system accordingly · Administers charge-back program · Manages the payoff of vehicle floor plan and works with bank representatives · Compiles information and prepares reports as requested by management and/or dealer principal · Attends management meetings as requested · All other duties assigned by management Job Requirements: · Prior Automotive /Power sports Accounting experience required · Bachelor's degree (B.A.) or Associates Degree with minimum of 2 years of accounting/ finance experience preferred · Payroll preparation and reporting experience required Solid computer skills (Excel, Word, Outlook, PowerPoint) Must have advanced problem solving and analytical skills Prioritizes and completes tasks with a concern for all the details involved; monitors and checks work for accuracy Must be self-directed and effective working independently, yet equally comfortable contributing in a team environment Job Competencies: · Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments. · Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan. · Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed. · Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things. · Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals. · Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings. · Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity. · Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality. Physical Demands: · Prolonged periods of sitting Working Conditions: · The noise level in the work environment is usually loud · Occasionally exposed to exhaust fumes or other airborne particles · Frequently works near moving mechanical parts Please visit our careers page to see more job opportunities.

Roles & Responsibilities: With a focus on excellent customer service, efficiency and time management, a well-organized Office Manager, in addition to overseeing and handling inbound and outbound communication with all customers, will be responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control and task delegation. Below is a list of various specific duties, not limited in overall scope and subject to change: Reconcile sales software and accounting software transactions. Handle A/R and prepare deposits for bank run. Negotiate pricing with vendors to stay current in market place ongoingly. Manage the day to day operations of the staff Customer Service Rep. (if applicable) Answer inbound phone calls promptly during business hours. (if applicable) Pre-screen incoming leads/potential customers in a proper manner. (if applicable) Respond to any voicemails and/or messages from answering service. (if applicable) Manage and respond the inbound email correspondence and forward accordingly. Greet customers and all other visitors to the showroom promptly and professionally (if applicable). Schedule estimate appointments properly using the appropriate customer software. Quote product by telephone for potential new clients/customers. Assist Estimators with follow up on pending estimates by phone and/or email. Strategically schedule work appointments for Installation Techs, along with customers accordingly. Troubleshoot issue(s) from field if needed, working with GM/vendors and Technicians to find solutions. Check order confirmations from fabricators/vendors for size and pricing accuracy. Oversee proper filing of daily work orders and estimates. Process timesheets for payroll processing. Prepare Accounts Receivable and prepare deposits for bank daily. Reconcile sales software and accounting software transactions as required. Qualifications & Educational Requirements: 1-2 years' residential glass experience (ordering, estimating, office/project management) preferred. HS Diploma or equivalent. 2 or 4-year college degree preferred. All candidates must pass initial background check and drug test. Preferred Skills: Excellent verbal/written communications skills. Microsoft Office proficient (Word, Excel). Experience with QuickBooks Online and web based software preferred. *Eligibility for company benefits is optional and contingent upon completion of an initial employee probationary period. Compensation: $20.00 - $25.00 per hour

Perks: Online Mobile Courses Flexible Scheduling Paid Training for Career Advancement Opportunity to Help People in Times of Need Aggressive Competitive Wages Company and Culture: PuroClean, a leader in emergency property restoration services, helps families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a ‘servant-based leadership' mindset and seek to create an environment where our team members can grow both professionally and spiritually through serving our customers, communities, and each other. Job Position Description: With a ‘One Team' mentality, manage the office team to perform all accounting and administrative activities. Manage all aspects of accounting and reporting. Implement and adhere to accounting guidelines and reporting requirements. Ensure all job files are properly audited and contain all required documentation. Develop and implement an annual office administration plan and budget to improve productivity. Train and coach all office personal to efficiently perform all assigned tasks. Serve as the in-house expert on utilizing QuickBooks Pro , and Microsoft Office. Manage and improve customer satisfaction, including the resolution of customer complaints. Manage the efficient operation and appropriate support of all business functions. Ensure proper accounting procedures are followed. All reporting is accurate and timely. Ensure customer files contain proper documentation, and office team is competent and effective in all administrative tasks. All customer complaints are resolved quickly to the satisfaction of the customer. A PuroClean Office Manager takes pride in going above and beyond customer expectations in their times of need by providing a world class level of service which sets up apart from our competitors in the industry. Responsibilities: Managing Customer and client satisfaction and representing and improving brand operations Being proactive in resolution of customer issues, concerns and complaints Managing documentation related to jobs, compliance, scheduling, and delegation of responsibilities Maintaining employee documentation, new hire orientations, and managing invoices, petty cash and duties related to office administration Continue professional development of PuroClean specific skills and expertise: office procedures and processes Safety and risk management, following and maintaining guidelines for all field staff and office personnel Qualifications: Focus on personal development, team building, and leadership skills is essential Attention to detail, aptitude for multitasking and calm under pressure Ensure clear communication with entire staff, ability to manage relationships. Aptitude with record keeping, easily accessing information, and communicating ‘the message' Awareness and respect for safety, using care are caution with teammates and customers Strength with multitasking and handling deadlines, organizational and leadership skills Ability to learn quickly and flexible with change and professional challenges Compensation: $55,000.00 per year “We Build Careers” - Steve White, President and COO With over 300 locations across North America and Canada, PuroClean is leading the industry in emergency property restoration services, by helping families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a ‘servant-based leadership' mindset and seek to create an environment where our team members can grow both professionally and spiritually through serving our customers, communities, and each other. Culture is very important to us. We want to make sure that we are the right fit for YOU! Apply today and join our Winning TEAM. “We are One Team, All In, Following The PuroClean Way in the spirit of Servant Leadership” This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to PuroClean Corporate.

Job DescriptionMercedes-Benz of Laguna Niguel, a proud member of the Murgado Automotive Group, is renowned for its dedication to excellence in luxury automotive services and customer satisfaction. We represent prestigious brands and offer a dynamic work environment where growth and development are encouraged.Position: Automotive Office Manager Location: Mercedes-Benz of Laguna Niguel, Laguna Niguel, CA Position Overview:We are seeking a highly organized and detail-oriented Automotive Office Manager to join our team. This role is crucial in ensuring the smooth and efficient operation of our dealership's administrative functions. The ideal candidate will possess strong leadership skills, a thorough understanding of office management procedures, and a commitment to providing exceptional support to our team and customers. Key Responsibilities:Oversee daily administrative operations, including accounting, payroll, and billing/license and title functions.Manage office staff, ensuring efficient workflow and adherence to company policies and procedures.Coordinate with other departments to ensure seamless operations and customer satisfaction.Maintain accurate records and ensure compliance with regulatory requirements.Handle customer inquiries and concerns with professionalism and efficiency.Assist with financial reporting, budgeting, and expense management.Develop and implement office procedures to improve efficiency and productivity.Support senior management with special projects and initiatives as needed. Qualifications:High school diploma or equivalent required; Bachelor's degree in Business Administration or related field preferred.Proven 3-5 years of experience in office management within the automotive industry.Strong understanding of accounting principles and HR practices.Excellent organizational and multitasking skills.Exceptional communication and interpersonal abilities.Proficient in Microsoft Office Suite (Word, Excel, Outlook) and dealership management software.Ability to work independently and as part of a team.Strong problem-solving skills and attention to detail. Benefits:Competitive salary and performance-based incentives.Comprehensive medical, dental, and vision insurance.401(k) retirement plan with employer match.Paid time off and holidays.Professional development and training opportunities.Employee discounts on vehicles, parts, and services.Family-oriented work environment with a focus on work-life balance. Join Our Team:If you are a dedicated professional with a passion for excellence and a desire to work with a leading luxury automotive group, apply now to become an Automotive Office Manager at Mercedes-Benz of Laguna Niguel. Grow your career with us and be a part of our commitment to exceptional service and customer satisfaction. Murgado Automotive Group is an equal opportunity employer. Murgado Automotive Group does not discriminate in employment on account of race/ethnicity, color, religion, national origin, gender, sexual orientation/transgender status, age disability, martial/parental status, citizenship status, military status, political affiliation and/or beliefs, pregnancy, order of protection status or other non-merit status. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job DescriptionBenefits: 401(k) matching Bonus based on performance Paid time off Oral Surgery/Dental Manager and Treatment Coordinator