Office manager/administrative assistant jobs in Pearland, TX - 239 jobs

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Key Responsibilities: 1. Administrative Support: Manage billing and personal finances for a family business Oversee payment schedules for household staff Coordinate meetings, appointments, travel arrangements, and conference calls Liaise with internal and external stakeholders, including clients, vendors, and board members Maintain an organized filing system of paper and electronic documents 2. Meeting Coordination: Schedule and coordinate meetings and events, including preparing agendas, taking minutes, and following up on action items Ensure executives are well-prepared for meetings, including providing necessary materials and briefing notes 3. Travel Management: Arrange complex and detailed travel plans, itineraries, and agendas Compile documents for travel-related meetings. 4. Communication: Screen and direct incoming calls and emails; prioritize and respond appropriately Draft and edit correspondence, reports, and presentations Act as a point of contact between executives and internal/external clients 5. Personal Finances: Monitor daily activity of AMEX for CEO and staff Ensure payments are made, credit card limits are managed, and receipts are collected Put together a monthly reconciliation report for company and personal expenses 6. Office Management: Work with Office Manager to ensure office supplies and manage vendor relationships Ensure the CEO's office environment is organized and functional Skills and Qualifications: Bachelor's degree in Business Administration, Communications, or related field preferred Additional qualifications as an Accounting Assistant or Administrative Assistant are a plus Minimum of 5 years experience in an executive assistant role or similar capacity Experience in managing multiple priorities, administrative coordination, and logistics Exceptional organizational and time management skills Strong verbal and written communication abilities Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Ability to multitask and prioritize tasks effectively High degree of discretion and confidentiality Professional demeanor and strong interpersonal skills Ability to work independently with minimal supervision

Criss Cross Commercial Group is seeking a highly organized, detail-oriented temporary professional to assist with organizing and standardizing both electronic and physical files related to our commercial real estate operations. This temporary role is ideal for someone who is exceptionally methodical, comfortable working independently, and familiar with commercial real estate documentation and workflows. The assignment will focus on bringing structure, consistency, and clarity to existing records, supporting ongoing legal, accounting, development, and property management activities. A candidate successful in the role is likely to be offered a permanent employment position with similar and additional duties. Key Responsibilities Organize, sort, and label electronic and physical files related to commercial real estate projects and operations Review and categorize documents such as leases, amendments, contracts, closing files, loan documents, development records, invoices, and correspondence Create and implement logical folder structures and naming conventions Identify missing, duplicate, or misfiled documents and flag issues for follow-up Coordinate with internal team members to confirm document context and priorities Maintain confidentiality and handle sensitive business and legal materials with discretion Required Qualifications Demonstrated experience organizing files and records in a commercial real estate, legal, accounting, or professional services environment Familiarity with common commercial real estate documents (e.g., leases, purchase agreements, loan documents, development or construction records) Exceptional organizational skills and attention to detail Ability to work efficiently, independently, and with minimal supervision Comfortable working in an in-office setting and handling physical files Preferred Qualifications Prior experience in a real estate firm, law firm, accounting firm, or corporate real estate department Experience creating or improving document management systems Proficiency with Microsoft Office and shared drive environments Additional Details Temporary, project-based role Hybrid position requiring some in-office presence. Competitive hourly compensation based on experience Application Please submit a brief resume outlining relevant experience with file organization and commercial real estate documentation.

Senior Administrative Assistant Employment Type: Contract to Hire Schedule: M-F 8-5pm Pay: $38 - $43 / Hour DOE is eligible for medical, dental, vision, and 401(k). Description: Meeting coordination/scheduling Expense reporting Event Coordination Daily mailbox check and mail distribution Daily food replenishment & cleanup Food purchasing (coffee, perishables, snacks, drinks) Office cleanliness Office services (equipment maintenance, access cards, etc.) Office supplies and storage closet Building liaison (office issues, closures, security clearances, parking, etc.) Reception coverage Auditing information/reformatting Contact updates and additions Tracking interactions / meeting notes Qualifications: Minimum 5 solid years of EA experience/Sr. Admin experience (supported Senior to C level individuals). Proven experience working in a professional environment (O&G, legal, banking, investment, etc). Event planning experience.

Ila Sodhani is seeking a highly organized, detail-oriented, and dynamic Executive Assistant & Operations Coordinator to join her growing team. This is a unique opportunity to work closely with a passionate founder and designer in a fast-paced, creative environment where no two days are the same. The ideal candidate is mindful, proactive, and thrives in a role that blends structure with flexibility. A strong work ethic, a sharp eye for detail, and the ability to pivot quickly are essential, as creativity touches every part of the business-from client communication to production logistics to brand storytelling. This is more than a support role-it's a partnership in helping build a thoughtful, high-touch luxury experience for clients while supporting the vision behind the brand. Key Responsibilities Production Oversight: Manage and coordinate all aspects of jewelry production to ensure timely delivery and quality standards Client Experience: Support and maintain best-in-class customer service with new and existing clients through in-person meetings, virtual consultations, and email correspondence Operations Management: Handle product shipping, receiving, and inventory coordination Digital Presence: Manage social media across Instagram, Facebook, Pinterest, and TikTok, including content creation, copy writing, posting schedules, growth strategies, and photography editing oversight Website Management: Maintain and update the brand website, including product listings, photography, copy, and pricing Process Development: Collaborate with the Founder to create and implement systems that enhance operational efficiency

We are seeking an experienced Senior Secretary to provide high-level administrative and clerical support to site leadership and department managers in a fast-paced petrochemical environment. This short-term contract role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities while supporting critical business operations. Key Responsibilities: Provide executive-level administrative support, including calendar management, meeting coordination, and travel arrangements. Prepare, edit, and distribute correspondence, reports, presentations, and spreadsheets. Serve as the primary point of contact for internal and external communications. Coordinate meetings, compile agendas, take minutes, and track action items. Maintain electronic and physical filing systems in compliance with company and regulatory standards. Support expense reporting, purchase requisitions, and invoice tracking. Assist with document control related to safety, operations, and compliance. Handle confidential and sensitive information with professionalism and discretion. Qualifications: Bachelor's degree in Business Administration, Office Management, or related field. 10+ years of experience in an administrative or senior secretary role. Prior experience supporting leadership in industrial, petrochemical, energy, or engineering environments preferred. Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint). Excellent written and verbal communication skills. Ability to work independently, manage competing priorities, and meet deadlines. High level of professionalism and attention to detail. Contract Details: Short-term assignment (duration dependent on project needs). Onsite work required in an operating facility or corporate office setting.

About the Company Advanced Aquarium Technologies (AAT) is a global leader in the design, construction, and operation of world-class aquarium and aquatic facilities. AAT's U.S. office, located in Houston, Texas, plays a key role in supporting our global operations, managing North American projects, and coordinating administrative, financial, and human resource functions for regional and international teams. By maintaining strong internal systems and efficient administrative processes, the Houston office supports the seamless execution of AAT's projects and ensures compliance with company policies, financial controls, and operational standards. About the Role The Office Manager will oversee the daily operations of AAT's Houston office, managing human resources, purchasing, finance coordination, and general administration. This role ensures that all internal functions-ranging from payroll and employee onboarding to procurement and client coordination-run efficiently and in compliance with company standards and applicable U.S. laws. The Office Manager will work closely with AAT's senior management and the Global Services Centre team in the Philippines to align office operations with AAT's international processes and Service Level Requirements (SLRs). Responsibilities Manage HR administration, including onboarding/offboarding, payroll coordination, benefits administration, employee records, and policy updates Oversee office operations, facilities, vendors, travel logistics, and general administration Handle purchasing, inventory, shipping, and logistics coordination, including domestic and international vendors Support accounting and finance processes such as invoicing, bill entry, payments, reconciliations, and audit support Coordinate project estimating and tracking in collaboration with engineering and project teams Maintain client compliance, insurance documentation, COIs, lien waivers, and prequalification records Drive process improvements aligned with company values and operational best practices Support leadership with ad-hoc projects and operational initiatives Qualifications 10+ years of experience in Office Administration, Operations, or Office Management roles Required Skills Strong understanding of HR processes, payroll, purchasing, and financial coordination Proven ability to manage multiple priorities with accuracy and discretion Excellent communication and cross-functional collaboration skills Experience supporting compliance with U.S. (Texas) labor and business regulations Highly organized, proactive, and solutions-oriented mindset Preferred Skills Broad, impactful role with visibility across the business Opportunity to shape processes and operational standards Collaborative, values-driven work environment

This is a full-time, on-site role based in Pasadena, TX for an Executive/Personal Assistant. Responsibilities include providing administrative support for executives, managing their schedules, coordinating meetings, and performing a range of clerical and personal assistance tasks. The individual will handle communications, prioritize workflows, maintain organized records, and ensure seamless day-to-day operations for the executives they support. Job Duties Own and manage the schedules/calendars for the Chief Executive Officer/Founder, the Chief Strategy Officer and the Chief Operating Office Filter and handle meeting requests for these executives, ensuring that the right people are prioritized at the right time Proactively handle lunch orders, planning ahead and knowing what each executive needs before they ask Communicate outside of business hours, to ensure each executive is on time, informed and redirected as schedules change Book and coordinate travel, domestic and international Handle any personal tasks requested by each executive Willingly take on any additional duties as requested, while seeking additional ways to make each executive's life run smoother Accountabilities/Results/Success for this role Ensures that the CEO, COO and CSO are making the biggest impacts possible in their roles by ensuring their time and resources are allocated to working on the most important and urgent strategic priorities for the organization. Required Qualifications/Skills/Competencies Experience in Personal Assistance and Executive Administrative Assistance, supporting 2 or more executives simultaneously Exceptional in personal demeanor and appearance Strong Communication skills for liaising with internal and external stakeholders Proficiency in calendar management and scheduling tasks Proficiency in clerical skills, including organization, filing, and correspondence Excellent time management and problem-solving abilities High level of discretion and professional demeanor Proficiency/advanced in standard office software and tools Benefits The Complete You Health, vision, and dental insurance, life insurance, 401(k) matching, paid time off (PTO), nine paid holidays, 8 hours of volunteer paid time off (VPTO), and maternity and parental leave. Campus Perks Onsite gym with full amenities, walking workstations, free parking, mini mart/snack machines, gourmet coffee machines, multiple indoor and outdoor collaboration areas, huddle rooms, deep workspaces, and lactation facilities. Company Celebrations Quarterly town hall and fellowships, length of service awards where employees receive additional paid time off and bonuses to cover travel expenses for anniversary milestone trips (5, 10, and 15 years). Empowering You for Success Opportunity to participate in customer-focused project management groups (PODs) that help facilitate collaboration and project support, access to company technology stack of Microsoft Office 365 Suite and MS Teams, comprehensive onboarding, on-demand training, regular lunch and learns, supervisor and accountability training, leadership development programs, continuous learning opportunities, and more. About Pinnacle Headquartered in Pasadena, Texas, Pinnacle is focused on helping industrial facilities improve reliability performance, resulting in increased production, optimized spend, and improved process safety and environmental impact. Pinnacle bridges the gap between data and reliability decisions by combining reliability engineering expertise with data science and technology. Pinnacle is privately held and has been consistently recognized for its growth by Inc. Magazine, the Houston Business Journal, and more. Working Environment Conditions may include working inside and/or outside. May work around office machinery with moving parts and moving objects. Working near radiant and electrical energy. Working closely with others or working alone. Working extended or irregular hours and travelling by all possible modes of transportation. Physical Job Requirements Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, lift and carry under 30 lbs., and perceive depth. Tools and PPE Requirements Equipment (machines, tools, devices) used in performing the essential job function include but not limited to computers and related equipment, calculators, copiers, fax machines, and telephone. Limitations and Disclaimer This describes the general job duties, accountabilities and physical requirements associates with the position; it is not an exhaustive list of all the duties, accountabilities, or skills required for the position. The general job duties, accountabilities and physical requirements associated with the position are subject to modification to reasonably accommodate individuals with disabilities. Some physical requirements may exclude individuals who pose a threat or risk to the health or safety to themselves or others. This job description neither states nor implies that the listed general job duties, accountabilities, and physical requirements associated with the position are the only tasks expected of an employee. An employee is also required to follow any other job-related instructions and perform any other job-related tasks requested by their supervisor and not in violation of any applicable laws, regulations, or rules. Requirements are representative of minimum levels of knowledge, skills, and abilities. To perform this job successfully, an employee must possess the abilities and aptitude to perform each duty, accountability, and physical requirement proficiently. Visa Sponsorship: Employment eligibility to work with Pinnacle in the U.S. is required. This employer will not sponsor any applicants for the following work visa in this job category: H-1B - Cap Subject (Change of Status or Consular Notification). Note that an H-1B Change of Employer is generally not considered to be Cap Subject. Pinnacle participates in E-Verify, a federal government system used to verify employment authorization and social security number of each new employee. Pinnacle is an equal employment opportunity employer and does not discriminate based on race, color, national origin, religion, gender identity, sexual orientation, sex, age, disability, veteran or military status, genetic information, or any other characteristic protected by applicable law.

We're seeking a highly capable, adaptable Executive / Personal Assistant to support a fast-moving, high-performing executive in both professional and personal capacities. This is a relationship-driven role for someone who thrives on variety, takes pride in being the person who keeps everything running smoothly, and brings calm, competence, and follow-through to a dynamic environment. This is not a traditional desk job. The right candidate may come from hospitality, events, travel, service, or other fast-paced, people-forward roles. We will train you on our specific systems, preferences, and workflows - what matters most is your judgment, organization, discretion, and “get it done” mindset. You'll serve as a trusted right hand, balancing executive support, project coordination, and personal logistics with professionalism, warmth, and adaptability. This role is a direct-hire opportunity supporting a principal executive whose businesses are exclusively supported by O'Mally Management Group. Due to the personal and security-sensitive nature of the position, details regarding the executive will be shared with qualified candidates at the appropriate stage of the hiring process. Our Environment & Values This role supports a values-driven, family-centered household and executive environment that prioritizes integrity, discretion, respect, and personal accountability. We're seeking someone who is grounded, emotionally mature, and comfortable working closely with a family, including a young child, in a high-trust setting. The right candidate appreciates structure, clear communication, and thoughtful follow-through, and finds fulfillment in supporting both professional goals and day-to-day life with care and intention. Key Responsibilities Executive & Professional Support Manage daily schedules, calendars, deadlines, and longer-term planning priorities Coordinate travel logistics, itineraries, and occasional accompaniment on scheduled trips Support meetings, events, and executive priorities with proactive preparation and follow-up Assist with projects, timelines, budgets, and tracking using tools such as Excel, calendars, and productivity apps Communicate clearly and professionally via phone, email, and text with internal and external contacts Personal & Household Support Manage personal logistics such as appointments, errands, vendor coordination, and household-related tasks Assist with packing/unpacking, vehicle coordination, shopping, and day-to-day organization Coordinate with professionals such as medical offices, banks, service providers, and schools Provide flexible support as needs shift week to week - no two days look exactly the same Events, Family & Environment Support event planning ranging from small gatherings to larger hosted functions Serve as a welcoming liaison during events; interact confidently with executives, leaders, and guests Work comfortably in environments with children and families Occasionally assist with caregiving support for a young female child, including travel and overnight stays General Expectations Anticipate needs, solve problems proactively, and follow tasks through to completion Handle sensitive information and situations with discretion and maturity Work independently when needed, while also collaborating effectively as part of a team Adapt quickly as priorities evolve and circumstances change The Ideal Candidate Exceptionally organized with strong time-management instincts Polished, personable, and comfortable engaging with executives and guests Calm under pressure; able to pivot without becoming flustered Resourceful, resilient, and solution-oriented Comfortable using Excel, calendars, email, and modern apps (training provided for specifics) Thrives in a role that blends structure with variety No prior Executive or Personal Assistant title is required. Transferable experience from hospitality, events, travel, service, or similar fast-paced roles is highly valued. Additional Note This role involves occasional caregiving support for a young female child, including travel and overnight stays. Due to the personal nature of these responsibilities and family preferences, we are seeking candidates who are comfortable and appropriate in providing care in this context.

The Executive Assistant - Project Coordinator provides administrative support to an Executive team member and project support as needed, using knowledge of the organization, policies, and a high level of technical skill. This position operates with considerable independent judgment and initiative, and collaboration throughout the department and across the executive team. This position requires exceptional planning, calendar and email management, organizational skills, strict confidentiality, and a strong presence in all communication types. The Executive Assistant - Project Coordinator is proactive, resilient and adapts to changing business priorities. Adhere to PACT values. (Purpose: Using our strengths passionately to contribute to our mission. Accountability: Choosing to rise above one's circumstances and demonstrating ownership to achieve results. See It. Own It. Solve It. Do It. Courage: Standing up for what's right and acting. Transparency: Doing things openly and honestly). ESSENTIAL JOB FUNCTIONS: Reliable, consistent, on-site attendance is a requirement. This position requires dependable attendance to meet the needs of the business, including attending and participating in meetings and presentations. Coordinates and accurately maintains the Executive's calendar and email to optimize time and information sharing. Proactively makes alternative arrangements for conflicts of scheduling. Coordinates all aspects of travel, meetings, and other events, including managing expenses by collecting receipts, coding expense reports, and submitting a reimbursement request. Provides Accounting with a complete and balanced copy of all statements and receipts with proper approvals. Responsible for handling all discrepancies, returns, and/or credits through the credit card website and/or NetSuite. Knowledgeable of department and organizational systems (i.e., NetSuite, Paylocity). Monitors deadlines, follows up on delegated tasks, and provides appropriate reminders. Operates with a high level of integrity and the ability to maintain strict confidentiality. Provides data analysis and reporting as requested, such as canned reports and scorecards. Supports local employee engagement activities such as team recognition, events, etc. Submits IT requests and ensures distribution lists are accurate. Coordinates a variety of tasks, events, or special projects in support of the Executive's function and department. Provides meeting agendas, captures notes, meeting minutes, and action items as appropriate; distributes, archives, and schedules follow-up meetings as action items dictate. Assists with the preparation of presentations and materials for internal and external meetings. Drafts, proofreads, and edits mailings, correspondence, memorandums, pre-approved contract templates, and other documents as needed. Supports meetings with the Board of Directors and Committees, when needed. Coordinates and takes required steps to ensure the Executive's meetings have the required set up and preparation of agenda, invitation lists, and materials, and coordinates AV to connect remote staff and/or meeting attendees. Actively supports projects and initiatives to ensure the most efficient use of departmental resources and time. Establishes credibility throughout the organization with management and employees through responsiveness and quality of work product. Leverages knowledge and experience to identify opportunities with existing technology to further support, simplify, and automate processes and enhance the experience with an eye for innovation and continuous improvement. Develops techniques for compiling, preparing, and organizing departmental information. 20. Demonstrates behavior that is professional, ethical, responsible, composed, and in alignment with HFB policies, procedures, and expectations. SUPERVISORY RESPONSIBILITIES: This position has no direct supervisory responsibilities but may indirectly provide guidance and/or oversight to vendors and/or contractors related to special events. Carries out responsibilities following the organization's policies and applicable laws. Responsibilities include planning, assigning, and directing work, and resolving problems. Responsibilities also include sponsoring, directing, coordinating, and supporting projects and participating in and/or supporting project teams sponsored by other management team members. Requirements QUALIFICATIONS: Education/Experience: Bachelor's degree from an accredited four-year college or university in Business Management, Communications, or a closely related field (strongly preferred) or a combination of education and relevant experience. Plus 3-5 years of direct senior-level administrative support experience or extensive exposure to C-Suite protocols and executive meeting etiquette, including capturing meeting minutes. Certificates, Licenses, and Registrations: Must have reliable transportation, a valid driver's license, and insurance. Special Knowledge/Skills/Abilities: To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability needed. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions. (For best performance, the job holder in this position would be expected to show the right knowledge, skills, and abilities in the listed areas.) Proficient in Microsoft Office Suite, including but not limited to Excel, Word, PowerPoint, Outlook, Google Sheets, and DocuSign. Must be proactive, have meticulous attention to detail and execution of all responsibilities, strong judgment, and decision making, and be forward thinking. Ability to work effectively with situations that require tact and diplomacy. Ability to work on multiple projects simultaneously on a variable schedule based on project demand. An active listener - giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. Ability to meet and work with diverse populations and the general public. Must have excellent written and verbal communication skills with the ability to effectively interact and communicate with all levels within the company in English. Ability to learn new software systems. Strong customer service skills and willingness to assist others. Strong organizational skills, including the ability to multitask, prioritize, and thrive in a fast-paced environment. Demonstrated ability to work independently to complete projects and effectively collaborate with cross-functional teams and senior-level leadership. Strong analytical skills and problem-solving skills. High attention to integrity, ethics, and sensitivity, particularly regarding confidential information. COMPLIANCE: Carries out responsibilities in accordance with HFB policies. REASONING ABILITY: Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability needed. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions. (For best performance, the jobholder in this position would be expected to show the right knowledge, skills, and abilities in the listed areas.) COMPETENCIES: Action-Oriented / Customer Focus / Drives for Results / Priority Setting / Managerial Courage / Interpersonal Savvy / Creativity / Standing Alone / Time Management / Decision Quality / Self-development / Patience PHYSICAL REQUIREMENTS: The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. While performing the duties of the job, the employee is required daily to analyze and interpret data, communicate, and remain in a standing or stationary position for a significant amount of the workday; and often access, input, and retrieve information from the computer and other office productivity devices. The employee must regularly move about the office and around the facility, use hands, wrists, and fingers to grip, type, and write. The employee must frequently lift 10 pounds. The employee will need to have the average ability to hear horns, warnings, and alerts associated with a warehouse. The employee must occasionally travel to other sites for business. WORK ENVIRONMENT: The work environment characteristics described here are representative of those employee encounters while performing the essential functions of this job. While the job is generally performed in an enclosed office environment, the employee is occasionally exposed to freezers, enclosed and/or tight spaces, wet and/or humid conditions, areas in which moving mechanical parts, fumes, toxic or caustic chemicals are present, strong food-related smells, and outside weather conditions. The noise level in the office environment is typically quiet, but the employee will be occasionally exposed to loud noise levels (e.g., horns, fans). TRAVEL REQUIRED: Minimal local travel is required for this position (up to 20% of the time and on a domestic basis). Travel may occur during the evening and weekends to attend work-related activities or events. This role supports hours of operations at the Houston Food Bank facilities, as necessary, and may require flexibility (e.g., times of disaster, community events, company events). *Is legally able to work in the United States. Salary Description Starting pay: $55,000 - $68,750

←Back to all jobs at La Colombe d'Or Hotel and Tonight & Tomorrow Restaurant Executive Assistant/F&B Coordinator The Food and Beverage (F&B) Administrative Assistant & General Manager Support provides critical administrative support to the F&B department and serves as a dedicated assistant to the General Manager. This role ensures smooth and efficient operation of all dining and event services while managing high-level administrative tasks for the executive office. The ideal candidate is a highly organized, detail-oriented professional with strong communication skills, discretion, and a proactive approach to supporting both departmental needs and executive priorities within the hospitality industry. Key Responsibilities: Executive Assistant Duties (Supporting the General Manager): Calendar and Schedule Management: Expertly manage the General Manager's calendar, including scheduling internal and external meetings, appointments, and travel arrangements, proactively resolving conflicts. Correspondence and Communication: Handle confidential correspondence, draft emails, prepare reports and presentations, and act as a professional gatekeeper and liaison for the GM with staff, owners, vendors, and high-profile clients. Meeting Support: Coordinate executive and departmental meetings, prepare agendas, record and distribute meeting minutes, and ensure all follow-up actions are tracked and completed. Confidential Information Handling: Exercise discretion and maintain the highest level of confidentiality when handling sensitive information, including personnel records, financial data, and strategic planning details. Project Coordination: Assist the GM in tracking key strategic initiatives and projects across various departments, ensuring deadlines are met and providing administrative support for project deliverables. F&B Administrative Support: Administrative Tasks: Perform comprehensive secretarial duties, including answering phones, managing department correspondence, and maintaining organized filing systems. Financial and Inventory Support: Process F&B invoices, track expenses, assist with accounts payable/receivable, and support inventory management processes, ensuring accuracy in data entry and billing. Departmental Coordination: Act as a primary liaison between F&B management, kitchen staff, service teams, and other hotel/facility departments. Event and Menu Support: Assist the Events team with logistics, prepare banquet event orders (BEOs), and design/format menus and promotional materials. Essential Skills and Qualifications: Organizational & Time Management Skills: Exceptional ability to manage multiple tasks, prioritize workloads effectively, and meet tight deadlines in a fast-paced environment. Communication & Interpersonal Skills: Proficient in both verbal and written communication, with a professional, polished, and courteous demeanor for interacting with all levels of staff, vendors, clients, and executives. Computer Proficiency: Strong experience with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is required. Familiarity with hospitality-specific software (e.g., POS systems, inventory management software) is highly desirable. Attention to Detail & Accuracy: Crucial for accuracy in all tasks, especially data entry, billing, report preparation, and executive-level communications. Discretion & Confidentiality: Proven ability to handle sensitive information with integrity and professionalism. Hospitality Knowledge: Familiarity with the operations, terminology, and culture of a food and beverage department, restaurant, or hotel setting. Problem-Solving: Proactive approach to identifying issues and finding effective solutions to ensure smooth daily operations and executive efficiency. Education and Experience: High school diploma or equivalent required; an Associate's or Bachelor's degree in Hospitality Management or Business Administration is a plus. Proven experience in an administrative support role is required; previous experience within the hospitality industry is highly preferred. Please visit our careers page to see more job opportunities.

Floor Coverings International is the #1 mobile flooring company in North America. With over 225 locations across the United States and Canada, our unique shop-at-home model allows customers to get perfect new floors without leaving their home. Our 400,000+ customers give us an average of 4.8-star rating. As an Office Manager at Floor Coverings International, you are key to the growth and expansion of the local franchise. Your success will allow for more proposals to be written, lead the scheduling and installation of projects, assist with marketing efforts, and help maintain clean financials. Office Manager Perks and Benefits: * No experience is required, but 1-3 years of experience is preferred. * Paid training. * Full-time * Annual company convention (determined by the owner and local structure goals) * Use of the Mobile Showroom for work appointments when available (insurance and gas covered by the company). Office Manager Responsibilities: Customer Management * Develop trust with customers by living our Core Values all day and every day. * Creating raving fans by providing extra-mile service * As soon as possible, convert leads to appointments by scheduling appointments for the sales team. * Follow up on open proposals as needed. * Keep the showroom and office organized and presentable. * Assist in the development, management & delivery of local marketing tactics. * Resolve customer conflicts. Marketing * Ensure customers feel cared for by taking pride in what you do-providing extra-mile service by going above and beyond expectations. * Strengthen emotional connections with customers and the community by engaging in the community and making it fun! * Support and participate in home shows. * Support and implement local marketing efforts as needed. Operations (Production) * Meet with sales staff weekly to discuss recent sales and review customer expectations and product orders. * Order all products needed for jobs accurately and follow up on delivery. * Schedule the job to meet the schedule of customer and installers. * Communicate with installers and customers on start dates and times. * Update the customer with ongoing details of installation and job progress. * Discuss and obtain written permission for any changes in contracted work. * Confirm scope of work and compensation with installers prior to start of job. * Update Salesforce/production board daily with status of job and upcoming schedule. Financials * As a job is landed and produced, complete the job costing form with the pertinent details. * Accurately update QuickBooks daily for all income and expenses. * Track, prepare, and manage timely payment of business-related expenses. Continuous Improvement * Attend weekly meetings with the owner at scheduled times. * Submit the GS&R Prep form weekly via email. * Work weekly and monthly to meet goals. * Be available to attend training seminars at the owner's discretion. * Make decisions and act in accordance with Floor Coverings International's core values and mission. Office Manager Qualifications: * Excellent customer service skills * Strong communication skills, particularly over the phone. * Organized, detail-oriented, and able to multi-task. * Experienced in bookkeeping using QuickBooks is a plus. * Able to work independently without supervision. Apply today!

We are looking for a Dental Office Manager to join our team! As a Dental Office Manager, you will lead the office in day-to-day operations in support of the doctors and office staff to help develop the practice while providing an exceptional patient experience. Responsibilities Deliver an exceptional patient experience by addressing patient concerns and education of treatment options, verification of insurance, collection of payment Regular review of business results, profit and loss management, creation of strategies and plans to improve business performance Work in collaboration with providers and office staff to ensure priorities and work assignments are communicated regularly Lead strategic local marketing initiatives that help drive brand awareness and new patient growth Ensure compliance with health and safety regulations Travel as needed for training and to perform job functions Benefits for FT Employees Healthcare Benefits (Medical, Dental, Vision) Paid time Off 401(k) Employee Assistance Program Qualifications Minimum of high school diploma or equivalent required; bachelor's degree preferred 2+ years of leadership/management experience, dental experience preferred Strong communication and customer service skills to deliver an exceptional experience Proven leadership abilities, relationship building skills and team motivation Excellent multi-tasking and organizational skills Western Dental Services, Inc. and all relevant affiliates are Equal Opportunity Employers.

Job Description** MUST BE EXPERIENCED ** A People-First Culture Recognized for Excellence! At URBN Dental, we value individuals who bring positivity, care, and energy to a fast-paced environment. We're currently seeking Office Managers to lead our growing teams in Houston. With state-of-the-art offices throughout the area and more opening soon, this role offers real opportunities for career growth within one of Texas's most trusted dental groups. URBN Dental has been featured in Vanity Fair, The New Yorker, and recognized as one of Inc. Magazine's Best Places to Work. With over 5,000 five-star reviews, we're proud to be known for our culture, innovation, and patient-first care. 📍Location: Houston, TX Commitment: Full-Time Experience Required: 3+ years of Dental Office Management or equivalent leadership experience in dentistry Why URBN Dental? We understand that systems don't run organizations, people do! We're redefining modern dental care through elevated service, leadership development, and people-first culture. We are: Leadership-Driven: We don't just fill roles, we build leaders Growth-Minded: Expansion is happening fast, and your growth is part of it People-First: We invest in emotional intelligence, team unity, and culture Mission-Oriented: Our purpose is to elevate both patient and employee experiences Recognized for Excellence: Featured in national publications and industry awards What You'll Do: As a Dental Office Manager at URBN Dental, you'll be the driving force behind team unity, patient experience, and operational success. Key Responsibilities Include: Lead and mentor front and back-office staff with clarity, consistency, and care Oversee daily operations, including scheduling, billing, claims, insurance, and reporting Drive KPIs and team performance with accountability and vision Champion the patient journey with empathy, service, and proactive communication Collaborate with doctors and clinical staff to align on treatment goals and productivity Build trust through strong leadership, clear communication, and consistent follow-through Foster a culture of ownership, growth, and servant leadership Who You Are: Someone who leads with influence, not just authority Earning respect by leading through action, not just title Coaches and uplifts teams with steady, values-based leadership Proactive, coachable, and committed to both personal and team growth Skilled at building trust and driving unity in both easy and difficult conversations Guided by the belief that "people buy into the leader before they buy into the vision" A practitioner of self-discipline, servant leadership, and emotional intelligence Emotionally intelligent and able to navigate both calm and high-pressure moments A team builder who values culture, accountability, and mutual respect Driven by purpose and inspired by results Deeply experienced in dental operations and team development (3+ years minimum) Apply now and start building something exceptional with URBN Dental! Powered by JazzHR 34GEWpnxXB

We are looking for a Dental Office Manager to join our team! As a Dental Office Manager, you will lead the office in day-to-day operations in support of the doctors and office staff to help develop the practice while providing an exceptional patient experience. Responsibilities Resonsibilities * Deliver an exceptional patient experience by addressing patient concerns and education of treatment options, verification of insurance, collection of payment * Regular review of business results, profit and loss management, creation of strategies and plans to improve business performance * Work in collaboration with providers and office staff to ensure priorities and work assignments are communicated regularly * Lead strategic local marketing initiatives that help drive brand awareness and new patient growth * Ensure compliance with health and safety regulations * Travel as needed for training and to perform job functions Benefits for FT Employees * Healthcare Benefits (Medical, Dental, Vision) * Paid time Off * 401(k) * Employee Assistance Program Qualifications Qualifications * Minimum of high school diploma or equivalent required; bachelor's degree preferred * 2+ years of leadership/management experience, dental experience preferred * Strong communication and customer service skills to deliver an exceptional experience * Proven leadership abilities, relationship building skills and team motivation * Excellent multi-tasking and organizational skills Western Dental Services, Inc. and all relevant affiliates are Equal Opportunity Employers.

Job Description Join Our Team as an Dental Office Manager! Do you love working with kids and teens? Are you passionate about making dental visits fun and stress-free? If so, we want YOU to be part of our team at Rosenberg Children's Dentistry in Rosenberg! At Rosenberg Children's Dentistry, we create smiles that last a lifetime by making every visit a Kidsperience! We're on the lookout for a reliable, energetic, and compassionate Operations Manager who thrives in a team-oriented environment and is committed to providing outstanding care to our kiddos and their caregivers. Why Join Us? Make a Difference: Be a part of a team that helps kiddos develop lifelong healthy habits. Supportive & Fun Team: Work in an environment where teamwork, positivity, and making a difference are at the heart of what we do. Competitive Pay & Perks: Enjoy a flexible schedule, full-time hours, and a benefits package that includes: Medical, Dental & Vision Insurance 401K Paid Time Off & Holiday Pay Bonus Opportunities Company-Paid Continuing Education Referral Bonus Program Starting Range of $57,000 - $65,000 / year Who We're Looking For: Someone who loves working with kids and creating a positive experience. A dependable, detail-oriented team player with a strong work ethic. A difference-maker who is eager to learn and grow. Requirements: Minimum of 3-5 years of management experience is required. A minimum of 3 years dental or ortho experience required. Working knowledge of clinical operations. Proficiency in dental software (Denticon highly preferred) and Microsoft office required. Payroll processing experience is a plus! Organization and Leadership skills A Typical Day as an Operations Manager: Managing the operations workflow daily, weekly, and monthly Ensure office is scheduled with confirmed patience Maintaining appropriate staffing levels Ensuring smooth patient flow and maintaining a kid-friendly environment. Develop, coach, and inspire other team members to grow Schedule: Occasional Saturday work Occasional travel to surrounding offices as needed Daytime hours Availability to respond to patient issues outside normal work hours (within reason) Be Part of Something Bigger! Lone Peak Dental Group is a leading pediatric specialty Dental Support Organization (DSO) with over 76 offices across 15 states. Founded in 2003, we are committed to serving underserved communities and ensuring all children receive the dental care they deserve. Our mission, “Creating healthy habits that last a lifetime,” is at the heart of everything we do. YOU are the key to creating a welcoming, engaging, and exceptional experience for every kiddo. If you're ready to bring smiles and make a lasting impact, we can't wait to meet you! Apply today and become a Difference Maker! Lone Peak Dental Group is proud to be an equal-opportunity employer and an E-Verify employer.

Benefits: 401(k) 401(k) matching Bonus based on performance Dental insurance Health insurance Paid time off Vision insurance Job description: Conducts the settlement/valuation/reporting activities related to the operations and contracts managed after its execution by respective departments: Perform the activities related to settlements and follow-up arising from (i) market operations (ii) from physical/financial contracts executed by Cobra, (iii) Renewable Energy Credits (RECs), (iv) short hedges, (v) tollings Develop and implement automated processes for settlements and data recording in databases, ensuring efficiency and accuracy in information management generated from the day-to-day settlement (DAM/RT/RECs/Balancing/PTP Options/Ancillary Services) to help taking decisions on the Renewable Energy Portfolio strategy performed by Middle Office. Perform the required activities related to the reporting of the PPAs Perform the required activities related to the issuance of Renewable Energy Credits (RECs) or monitoring the status and position of those. Communicate settlement amounts arising from market operations to Accounting & Controlling departments. Support on related energy management activities (e.g. compliance of regulatory requirements, process for issuing financial guarantees and collaterals). Job Requirements: Bachelors degree or foreign equivalent in Engineering, Finance, Economics, or closely related field. At minimum of 5-year experience in similar role within the Renewable Energy sector. Used to work in an international environment and different geographies is a plus. Domain Microsoft Office package, especially Microsoft Excel, Word and Power Point. Interest and proficiency in database management, combined with knowledge of other programming tools (such as Python, R, SQL) or Power BI Strong organization skills and ability to coordinate multiple tasks and deliverables Ability to multi-task, while working independently and as part of a team Motivated self-starter, goal-oriented, and strong problem-solving abilities Fluency in Spanish is a plus.

Overview Responsibilities The Office Manager is responsible for overseeing the daily operations of the medical office to ensure the delivery of efficient, high-quality patient care and administrative support. This role includes supervising clinical and administrative staff, optimizing workflow processes, managing patient access and scheduling, addressing patient experience and concerns, and ensuring compliance with healthcare regulations and billing practices. Staff Supervision & Workflow Management: Interview, hire and train. Provide training, performance feedback and coaching to staff as needed. Supervise front office and clinical support staff, ensuring efficient daily operations. Develop and maintain staff schedules to support patient volume and provider availability. Conduct regular team meetings to communicate updates, address concern and foster collaboration. Address and resolve day-to-day staffing or workflow issues in coordination with the Practice Manager. Patient Access & Scheduling Oversee referral and appointment scheduling processes to optimize provider productivity and patient access. Ensure timely and accurate patient scheduling, check-in and check-out procedures Monitor patient flow and wait time, implementing improvements to enhance efficiency. Patient Experience Serve as point of contact for patient concerns, resolving issues with professionalism and empathy. Ensure high standards of customer service and patient satisfaction. Monitor patient experience and implement strategies to improve service quality. Compliance & Billing Ensure compliance with HIPAA, OSHA, SOX and other healthcare regulations Monitor insurance verification and authorization processes to prevent delays in care and mitigate denials Coordinate with billing teams to ensure accurate coding and timely insurance claim submission. Assist in resolving billing issues and patient account inquiries. Technology & Systems: Manage practice management systems (e.g., EHR/EMR software). Troubleshoot and report technical issues; coordinate with IT support as needed. Leadership & Collaboration: Act as a liaison between providers, staff, practice manager and other administrative leadership. Work closely with the Practice Manager to develop and implement strategic office improvements. Foster a culture of accountability, teamwork and continuous improvement. Administrative Operations: Manage office supplies, equipment maintenance and vendor relationships. Prepare reports on office performance patient volumes and other operational metrics. Ensure smooth patient flow, from check-in to check-out. Support implementation of clinical systems updates, workflow changes and quality improvement initiatives. Qualifications Education: High school diploma or equivalent Associate's or Bachelor's degree in healthcare administration, business administration, or a related field (preferred) Certified Medical Office Manager (CMOM) Preferred Certified Physician Practice Manager (CPPM) Preferred HIPAA Certification Preferred Experience Industry: Healthcare Experience: 5+ years of experience in a medical office or healthcare administrative role. 1-2 years of supervisory or leadership experience preferred. Skills/Abilities: Strong leadership, organizational, and communication skills. Proficiency in electronic health record (EHR) systems and MS Office Suite. Knowledge of medical terminology, billing, and insurance procedures. Ability to handle sensitive information with discretion and integrity. Excellent problem-solving and multitasking abilities. Benefits and Compensation Take great care of the patient, every day and every way. TM At Pediatrix & Obstetrix, that's not only our motto at work each day; it's also how we view our employees and their families. We know that our greatest asset is YOU. We take pride in offering comprehensive benefits in a vast array of plans that fit your life and lifestyle, supporting your health and overall well-being. Benefits offered include, but are not limited to: Medical, Dental, Vision, Life, Disability, Healthcare FSA, Dependent Care FSA and HSAs, as well as a 401k plan and Employee Stock Purchase Program. Some benefits are provided at no cost, while others require a cost share between employees and the company. Employees may also select voluntary plans and pay for these benefits through convenient payroll deductions. Our benefit programs are just one of the many ways Pediatrix & Obstetrix helps our employees take care of themselves and their families. About Us Pediatrix Medical Group is one of the nation's leading providers of highly specialized health care for women, babies and children. Since 1979, Pediatrix has grown from a single neonatology practice to a national, multispecialty medical group. Pediatrix-affiliated clinicians are committed to providing coordinated, compassionate and clinically excellent services to women, babies and children across the continuum of care, both in hospital settings and office-based practices. The group's high-quality, evidence-based care is bolstered by significant investments in research, education, quality improvement and safety initiatives. Please Note: Fraudulent job postings/job scams are becoming increasingly common. All genuine Pediatrix job postings can be found through the Pediatrix Careers site: ************************* . #PedNC Pediatrix is an Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. We can recommend jobs specifically for you! Click here to get started.

Job DescriptionAbout Urgent Care for Kids At Urgent Care for Kids, we believe every child deserves access to high-quality, compassionate healthcare. Our team works hard to provide excellent care in a fast-paced, supportive environment where collaboration and growth are encouraged. Job Summary The Clinic Office Manager plays a dual role in supporting both patient care and clinic operations at our Willowbrook clinic. About 90% of this role is dedicated to clinical and front-desk duties as a Utility Player, while 10% of the role focuses on leadership and administrative responsibilities. This is a hands-on position ideal for a strong leader who enjoys both patient interaction and team management. What You'll Do Leadership & Operations Oversee daily clinic operations and ensure proper staffing Create schedules, delegate tasks, and monitor workflow Lead, coach, and mentor team members while fostering a positive culture Manage payroll/timecards, inventory, and supply orders Ensure compliance with HIPAA, OSHA, and all federal/state regulations Participate in recruiting, training, and onboarding new team members Track KPIs, patient satisfaction, and operational performance Address patient concerns and reviews Clinical & Front Office Duties Triage patients and assist providers with procedures (splinting, wound care, injections, labs, etc.) Administer medications as directed and provide patient education Maintain exam rooms and support lab/radiology procedures Perform front-desk functions such as patient check-in, insurance verification, billing, and collections Travel to other clinic locations when coverage is needed What We're Looking For Required High school diploma or equivalent Certified Medical Assistant (RMA, CMA, NRCMA) with at least 2 years of leadership/management experience BLS certification (AHA preferred) 1+ year pediatric experience 1+ year medical office management experience Strong leadership, training, and customer service skills Proficient in Microsoft Office Suite and EMR software Preferred RN or LVN (Texas or compact license, in good standing) Bilingual (Spanish) 1+ year urgent care experience Additional pediatric or management experience Work Environment & Physical Requirements Fast-paced urgent care clinic setting with regular patient interaction Exposure to communicable diseases and clinical substances Ability to stand/walk for extended periods and lift/move up to 50 lbs Why Join Urgent Care for Kids? We're committed to creating a team that reflects the communities we serve. We embrace diversity, equity, and inclusion-and believe that diverse teams make the strongest teams. 👉 Apply today to join our mission of making healthcare more accessible for children and families across Texas! Powered by JazzHR FsjHyYTh17

🐧 Dental Office Manager- Join URBN Dental ** EXPERIENCED REQUIRED ** At URBN Dental, we value individuals who bring positivity, care, and energy to a fast-paced environment. We're currently seeking Office Managers to lead our growing teams in Houston. URBN Dental has been featured in Vanity Fair, The New Yorker, and recognized as one of Inc. Magazine's Best Places to Work. With over 5,000 five-star reviews, we're proud to be known for our culture, innovation, and patient-first care! 📍Location: Houston, TX Commitment: Full-Time Experience Required: 3+ years of Dental Office Management Why URBN Dental? We understand that systems don't run organizations, people do! We're redefining modern dental care through elevated service, leadership development, and people-first culture. We are: Leadership-Driven: We don't just fill roles, we build leaders Growth-Minded: Expansion is happening fast, and your growth is part of it People-First: We invest in emotional intelligence, team unity, and culture Mission-Oriented: Our purpose is to elevate both patient and employee experiences Recognized for Excellence: Featured in national publications and industry awards What You'll Do: As a Dental Office Manager at URBN Dental, you'll be the driving force behind team unity, patient experience, and operational success. Key Responsibilities Include: Lead and mentor front and back-office staff with clarity, consistency, and care Oversee daily operations, including scheduling, billing, claims, insurance, and reporting Drive KPIs and team performance with accountability and vision Champion the patient journey with empathy, service, and proactive communication Collaborate with doctors and clinical staff to align on treatment goals and productivity Build trust through strong leadership, clear communication, and consistent follow-through Foster a culture of ownership, growth, and servant leadership Who You Are: Someone who leads with influence, not just authority Earning respect by leading through action, not just title Coaches and uplifts teams with steady, values-based leadership Proactive, coachable, and committed to both personal and team growth Skilled at building trust and driving unity in both easy and difficult conversations Guided by the belief that "people buy into the leader before they buy into the vision" A practitioner of self-discipline and servant leadership Emotionally intelligent and able to navigate both calm and high-pressure moments A team builder who values culture, accountability, and mutual respect Driven by purpose and inspired by results Deeply experienced in dental operations and team development (3+ years minimum) ✨Apply now and start building something exceptional with URBN Dental!