How to hire an operations administrator assistant

How to hire an operations administrator assistant, step by step

Here's a step-by-step operations administrator assistant hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an operations administrator assistant job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new operations administrator assistant
• Step 8: Go through the hiring process checklist

What does an operations administrator assistant do?

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1. Identify your hiring needs

   First, determine the employments status of the operations administrator assistant you need to hire. Certain operations administrator assistant roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   An operations administrator assistant's background is also an important factor in determining whether they'll be a good fit for the position. For example, operations administrator assistants from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list presents operations administrator assistant salaries for various positions.

   Type of Operations Administrator Assistant	Description	Hourly rate
   Operations Administrator Assistant	Secretaries and administrative assistants perform clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.	$12-21
   Administrator Secretary	Administrator secretaries are assistants to managers or higher officers in charge of administrative tasks. Their responsibilities include liaising with an organization's internal departments and in communicating with the general public... Show more	$12-22
   Office Administrator	Office administrators are employees who ensure that the office is running in tip-top shape. They manage the administrative needs of the office... Show more	$13-23

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Data Entry
   • PowerPoint
   • Payroll
   • Provides Administrative Support
   • Travel Arrangements
   • Office Equipment
   • Purchase Orders
   • Expense Reports
   • Logistics
   • Computer System
   • Word Processing
   • Human Resources
   • Administrative Tasks

   Check all skills

   Responsibilities:

   • Manage and develop the daily clinical schedule for the in-patient rehabilitation staff taking into consideration Medicare guidelines and staffing ratios.
   • Create SharePoint templates, sub-sites, and permission groups, and update documents.
   • Participate in ISO certification process.
   • Upload final version documents onto SharePoint corporate compliance database.
   • Create PowerPoint sales presentations that successfully garner new business for the company.
   • Assist in preparation of PowerPoint presentations for contract acquisitions and staff meetings.

   More operations administrator assistant duties

3. Make a budget

   Including a salary range in your operations administrator assistant job description is a great way to entice the best and brightest candidates. An operations administrator assistant salary can vary based on several factors:

   • Location. For example, operations administrator assistants' average salary in oklahoma is 46% less than in connecticut.
   • Seniority. Entry-level operations administrator assistants earn 40% less than senior-level operations administrator assistants.
   • Certifications. An operations administrator assistant with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in an operations administrator assistant's salary.

   Average operations administrator assistant salary

   $16.81hourly

   $34,960 yearly

   ---

   Entry-level operations administrator assistant salary

   $27,000 yearly salary

   Updated January 20, 2026

   Average operations administrator assistant salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Massachusetts	$43,889	$21
   2	New York	$42,931	$21
   3	California	$42,121	$20
   4	Oregon	$40,475	$19
   5	Washington	$38,918	$19
   6	Colorado	$37,356	$18
   7	Virginia	$36,210	$17
   8	Missouri	$35,793	$17
   9	Texas	$34,798	$17
   10	Ohio	$33,582	$16
   11	Kansas	$33,493	$16
   12	Wisconsin	$32,831	$16
   13	Iowa	$32,377	$16
   14	North Carolina	$32,131	$15
   15	Florida	$32,092	$15
   16	Utah	$31,578	$15
   17	Indiana	$29,787	$14
   18	Arkansas	$28,974	$14

   Average operations administrator assistant salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	The Aspen Institute	$54,999	$26.44
   2	Johnson Controls	$48,525	$23.33	6
   3	University of California-Berkeley	$47,421	$22.80	1
   4	Oil States International	$46,329	$22.27	2
   5	General Electric	$45,752	$22.00	51
   6	First Republic Bank	$45,126	$21.70
   7	ALDI USA	$44,894	$21.58	7
   8	Bechtel Corporation	$43,686	$21.00	33
   9	Uline	$42,611	$20.49	59
   10	Halliburton	$42,371	$20.37	4
   11	AbbVie	$42,200	$20.29	27
   12	University of Southern California	$42,112	$20.25	33
   13	Andersen	$41,758	$20.08
   14	Rich Products	$41,734	$20.06	5
   15	UPS	$41,621	$20.01	19
   16	Bristol-Myers Squibb	$41,587	$19.99	37
   17	Colgate-Palmolive	$41,432	$19.92	11
   18	Steel Dynamics	$41,371	$19.89	9
   19	Helix Energy Solutions Group	$40,688	$19.56	1
   20	Massachusetts Eye and Ear	$40,564	$19.50	23

4. Writing an operations administrator assistant job description

   An operations administrator assistant job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of an operations administrator assistant job description:

   Operations administrator assistant job description example

   Administrative Assistant - Global Operations
   At Wolfspeed, we do amazing things in a human way.
   
   We know that the achievements of our organization are due to the passion, hard work and creativity of our employees. We celebrate different perspectives to foster excellence across our organization, and our goal is to make diversity a foundation of what we do. We are proudly building an environment where you can bring your authentic self to work.
   
   Enjoy doing things that people say can't be done? Innovation is at the center of everything we do.Hate red tape? We remove roadblocks instead of creating them.Working parent? We provide childcare assistance and paid parental leave.Student? We offer continuing education assistance.Looking for community? There are many ways to get involved, from Employee Resource Groups to local outreach.
   
   Here's the Gist:
   We are seeking a high performing, self-motivated Administrative Assistant to support our Global Operations leadership team. In this role, you would deliver a high level of service and support while exercising judgment, diplomacy and discretion in handling sensitive and confidential information. You would work effectively on your own and in a team environment. You will interact professionally with all levels of Wolfspeed employees.
   
   The Day-to-Day:
   The primary role of the position entails full support of Global Operations leadership team. Specific responsibilities include, but are not limited to:
   Planning and coordination of large team events and town halls.Creation of department wide distribution lists and email announcements email announcements Schedule onsite and offsite meetings, prepare meeting notices, reserve appropriate meeting rooms, and arrange for equipment and catering as necessary Coordinate and organize large employee meetings and events Apply technical expertise with Microsoft Office applications to streamline workflow and output
   
   This Job is Right for You if You Have (Minimum Requirements):
   Experience supporting leaders Strong organization and planning skills Proficient in all Microsoft Office applications including Excel, Word, Outlook and PowerPointOutstanding written and verbal communication skills Ability to prioritize, plan, organize and manage details in a fast-paced environment while exercising sound judgment Flexible and adaptable with a good sense of humor
   
   This role may require additional duties and/or assignments as designated by management.
   
   To put it legally - Wolfspeed is an equal opportunity employer.
   We recruit, employ, train, compensate and promote regardless of race, sex, religion, color, national origin, disability, age, veteran status, gender identity, sexual orientation and other protected status as required by law.
   
   We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.

   Copy this example

   

5. Post your job

   There are a few common ways to find operations administrator assistants for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your operations administrator assistant job on Zippia to find and recruit operations administrator assistant candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with operations administrator assistant candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new operations administrator assistant

   Once you have selected a candidate for the operations administrator assistant position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   After that, you can create an onboarding schedule for a new operations administrator assistant. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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