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How to hire a program and research coordinator

Program and research coordinator hiring summary. Here are some key points about hiring program and research coordinators in the United States:

  • In the United States, the median cost per hire a program and research coordinator is $1,633.
  • It takes between 36 and 42 days to fill the average role in the US.
  • Human Resources use 15% of their expenses on recruitment on average.
  • On average, it takes around 12 weeks for a new program and research coordinator to become settled and show total productivity levels at work.

How to hire a program and research coordinator, step by step

To hire a program and research coordinator, you should create an ideal candidate profile, determine a budget, and post and promote your job. Here's a step-by-step guide on how to hire a program and research coordinator:

Here's a step-by-step program and research coordinator hiring guide:

  • Step 1: Identify your hiring needs
  • Step 2: Create an ideal candidate profile
  • Step 3: Make a budget
  • Step 4: Write a program and research coordinator job description
  • Step 5: Post your job
  • Step 6: Interview candidates
  • Step 7: Send a job offer and onboard your new program and research coordinator
  • Step 8: Go through the hiring process checklist

What does a program and research coordinator do?

Research and program coordinators are responsible for helping with the establishment of research data from laboratory investigations and clinical trials with the administration of a research supervisor or a lead researcher. Their duties include leading field investigations and evaluating existing research materials after realizing the scope and limitations of the study. They record their results and valuable resources on the research database as sources to the research team. Research and program coordinators must have excellent communication skills, both written and oral, especially generating data and collaborating with other researchers for the progress and improvement of the study.

Learn more about the specifics of what a program and research coordinator does
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  1. Identify your hiring needs

    First, determine the employments status of the program and research coordinator you need to hire. Certain program and research coordinator roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

    Determine employee vs contractor status
    Is the person you're thinking of hiring a US citizen or green card holder?

    A program and research coordinator's background is also an important factor in determining whether they'll be a good fit for the position. For example, program and research coordinators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

    This list presents program and research coordinator salaries for various positions.

    Type of Program And Research CoordinatorDescriptionHourly rate
    Program And Research CoordinatorNatural sciences managers supervise the work of scientists, including chemists, physicists, and biologists. They direct activities related to research and development, and coordinate activities such as testing, quality control, and production.$17-34
    Clinical Trial ManagerA clinical trial manager is primarily responsible for organizing and supervising clinical trials, ensuring to meet all goals while maintaining smooth operations. They are also responsible for collaborating with managers to set targets, hiring staff and participants for studies, and arranging the event... Show more$29-68
    Clinical Project ManagerA clinical project manager specializes in developing and organizing clinical trials. Their responsibilities revolve around planning and coordinating with all necessary personnel and experts, scheduling meetings, and preparing necessary documentation, ensuring compliance with all laws and regulations... Show more$35-65
  2. Create an ideal candidate profile

    Common skills:
    • Patients
    • Research Program
    • IRB
    • Informed Consent
    • Clinical Research
    • Research Data
    • Immunization
    • Public Health
    • Data Entry
    • Research Studies
    • Research Projects
    • Clinical Trials
    • Data Management
    • Data Analysis
    Check all skills
    Responsibilities:
    • Assess study participants for adverse reactions or complications and manage side effects of chemotherapy and other study relate drugs.
    • Clarify and communicate IRB guidelines to research team and provide quality assurance oversight.
    • Assist in evaluation and implementation of IRB tracking software/database and subsequent maintenance of records via database or software.
    • Conduct interviews with patients on their understanding of trials and designing modifications to trial literature in order to enhance understanding.
    • Organize CRF pages in a structural order to reflect the schedule of assessments as specified in the protocol.
    • Monitor and document subject's progress in studies including source document, CRF completion, regulatory documentation and drug accountability.
    More program and research coordinator duties
  3. Make a budget

    Including a salary range in your program and research coordinator job description is a great way to entice the best and brightest candidates. A program and research coordinator salary can vary based on several factors:
    • Location. For example, program and research coordinators' average salary in iowa is 36% less than in washington.
    • Seniority. Entry-level program and research coordinators earn 50% less than senior-level program and research coordinators.
    • Certifications. A program and research coordinator with a few certifications under their belt will likely demand a higher salary.
    • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a program and research coordinator's salary.

    Average program and research coordinator salary

    $51,368yearly

    $24.70 hourly rate

    Entry-level program and research coordinator salary
    $36,000 yearly salary
    Updated January 19, 2026

    Average program and research coordinator salary by state

    RankStateAvg. salaryHourly rate
    1New York$66,154$32
    2California$65,765$32
    3Massachusetts$64,829$31
    4District of Columbia$59,700$29
    5Minnesota$59,123$28
    6Illinois$59,021$28
    7Oregon$55,647$27
    8Georgia$55,040$26
    9Oklahoma$54,778$26
    10Florida$54,028$26
    11Alaska$52,194$25
    12Colorado$51,684$25
    13Michigan$51,214$25
    14Wisconsin$50,801$24
    15North Carolina$49,951$24
    16Maine$49,846$24
    17Maryland$49,307$24
    18Texas$48,688$23
    19Arizona$48,627$23
    20Pennsylvania$48,521$23

    Average program and research coordinator salary by company

    RankCompanyAverage salaryHourly rateJob openings
    1Mayo Clinic$97,324$46.79169
    2Lifespan$67,995$32.693
    3STR Holdings$67,128$32.272
    4St. Jude Children's Research Hospital$64,479$31.00120
    5Children's National Medical Center$63,657$30.6027
    6University of Illinois Springfield$61,810$29.729
    7Southcentral Foundation$60,294$28.992
    8University of Central Florida$60,059$28.877
    9Dartmouth$59,006$28.3738
    10Cedars-Sinai$58,796$28.27213
    11Parkland Hospital$58,445$28.10
    12Brigham and Women's Hospital$55,233$26.5571
    13Stanford University$55,139$26.51163
    14PSEA$54,778$26.34109
    15University of Oklahoma$54,701$26.3049
    16Vanderbilt University Medical Center$54,112$26.0237
    17Mount Sinai Health System$54,001$25.96136
    18Atrium Health Floyd$53,836$25.8867
    19University of Nevada, Reno$53,495$25.7227
    20Yale University$52,932$25.4533
  4. Writing a program and research coordinator job description

    A program and research coordinator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a program and research coordinator job description:

    Program and research coordinator job description example

    ISW’s General Jack Keane Center for National Security publishes analysis on Russia, Ukraine, the Middle East, China, and other geographic and thematic areas. ISW’s maps of Russia’s invasion of Ukraine have reached millions of viewers across broadcast and print media including CNN, Fox News, The New York Times, Washington Post, CNN, BBC, Financial Times and other leading publications and broadcast networks. ISW’s social media following is rapidly growing and now includes over 350,000 Twitter followers.


    ISW also runs a top-tier and growing talent development program. ISW’s General David Petraeus Center for Emerging Leaders identifies, educates, and develops the next generation of national security leaders through formal educational programs and other offerings.


    ISW provides a proven platform for emerging researchers to launch their careers in an innovative and highly relevant project. ISW is undergoing transformational growth and change. ISW’s coverage of the Russian invasion of Ukraine has earned more than 50k media mentions since February 2022 and brought us to over 350,000 Twitter followers.

    China Program Researcher

    ISW seeks a self-motivated Researcher with expertise in Chinese foreign policy, national security, central decision-making, and/or military policy issues. The Researcher will join an open source intelligence team conducting analysis, assessments, and forecasts for publication and to support the Alternative Strategies for the Coalition Defense of Taiwan effort ISW is launching together with the American Enterprise Institute. The Researcher will contribute directly to publications under his or her own byline to help U.S. policy makers and practitioners develop and execute better strategic approaches to the problem of China and the protection of US and allied vital national interest in the Indo-Pacific region. The candidate must be passionate about conducting detail-oriented research on current events and demonstrate the ability to manage and mentor a team of research interns supporting the project.


    Responsibilities:

    The China Researcher will provide expert analysis on the dynamic security issues within the China Portfolio by synthesizing open-source information on political and security developments. The Researcher will capture and analyze granular information on these developments, with a particular focus on the China-Taiwan security situation. The Researcher will help ISW keep policy makers apprised of the situation, inflection points, developments affecting US interests, and potential policy options for the United States and its coalition partners. The Researcher will also work closely with others studying Russia, the Middle East, Afghanistan, and other portfolios in order to generate insight into regional and cross-border trends and themes.

    The Researcher will gain proficiency in data-driven analytic software platforms to support his or her investigations into complex research questions and will publish findings through timely written and graphical reports as well as oral briefings. The Researcher will also provide synthetic research support to long-term projects and forecasts to other team-members and programs as required. The Researcher will lead, coach, mentor, and manage several research interns and collaborate with other team members. The Researcher will author, co-author, and oversee short, medium, and long-form intelligence products that adhere to institutional writing standards. The Researcher will also adhere to and enforce rigorous processes and procedures for data acquisition, validation, and management.

    Candidates are not expected to have prior experience in open source or classified intelligence practices, but must be able to learn and apply them rapidly.

    Qualifications: The ideal candidate will have:

    1. A Bachelor's degree in a field of study related to the ISW's core mission and research agenda, Master’s degree preferred;
    2. Professional working proficiency in Mandarin Chinese (minimum 2 years of study);
    3. Demonstrated ability to write clear and logical arguments supported by evidence;
    4. Strong understanding of Chinese political dynamics and military operations, either in an operational context or through research or coursework. A sophisticated understanding of military institutions and military history is a plus;
    5. Exceptional writing skills, proven independent research skills, good initiative, and the ability to collaborate on research projects; experience writing for a policy audience is a plus;
    6. Eagerness for professional development in briefing and presentation skills including experience conveying information to senior-level decision-makers and developing public speaking and briefing skills;
    7. Excellent qualitative and analytic skills, ability to represent material graphically in team-oriented settings. Comfort with integrating technology into research, and knowledge of using ArcGIS a plus;
    8. The dedication and drive to produce policy-relevant research in a timely manner;
    9. Passionate curiosity for ISW’s research agenda and mission.

    Applications will be considered on a rolling basis.

    Compensation will be commensurate with work experience.


    To apply, please submit:

    • a CV/resume,
    • a letter of interest/cover letter,
    • an academic/professional writing sample ( include the writing sample in the same document as your cover letter ).
    • answers to a few questions after you click "Apply for This Job."

      We look forward to your application.
  5. Post your job

    To find the right program and research coordinator for your business, consider trying out a few different recruiting strategies:

    • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
    • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with program and research coordinators they would recommend.
    • Recruit at local colleges. Attend job fairs at local colleges to recruit program and research coordinators who meet your education requirements.
    • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.
    Post your job online:
    • Post your program and research coordinator job on Zippia to find and recruit program and research coordinator candidates who meet your exact specifications.
    • Use field-specific websites.
    • Post a job on free websites.
  6. Interview candidates

    Recruiting program and research coordinators requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

    It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

    The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

  7. Send a job offer and onboard your new program and research coordinator

    Once you've decided on a perfect program and research coordinator candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

    You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

    Once that's done, you can draft an onboarding schedule for the new program and research coordinator. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

  8. Go through the hiring process checklist

    • Determine employee type (full-time, part-time, contractor, etc.)
    • Submit a job requisition form to the HR department
    • Define job responsibilities and requirements
    • Establish budget and timeline
    • Determine hiring decision makers for the role
    • Write job description
    • Post job on job boards, company website, etc.
    • Promote the job internally
    • Process applications through applicant tracking system
    • Review resumes and cover letters
    • Shortlist candidates for screening
    • Hold phone/virtual interview screening with first round of candidates
    • Conduct in-person interviews with top candidates from first round
    • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
    • Conduct background checks on top candidates
    • Check references of top candidates
    • Consult with HR and hiring decision makers on job offer specifics
    • Extend offer to top candidate(s)
    • Receive formal job offer acceptance and signed employment contract
    • Inform other candidates that the position has been filled
    • Set and communicate onboarding schedule to new hire(s)
    • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)
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How much does it cost to hire a program and research coordinator?

Recruiting program and research coordinators involves both the one-time costs of hiring and the ongoing costs of adding a new employee to your team. Your spending during the hiring process will mostly be on things like promoting the job on job boards, reviewing and interviewing candidates, and onboarding the new hire. Ongoing costs will obviously involve the employee's salary, but also may include things like benefits.

You can expect to pay around $51,368 per year for a program and research coordinator, as this is the median yearly salary nationally. This can vary depending on what state or city you're hiring in. If you're hiring for contract work or on a per-project basis, hourly rates for program and research coordinators in the US typically range between $17 and $34 an hour.

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