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Project assistant jobs in Arden-Arcade, CA - 344 jobs

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Project Assistant
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  • Statewide Initiatives Project Coordinator (CES IV) - TBD, CA, JOB ID 82234

    University of California Agriculture and Natural Resources 3.6company rating

    Project assistant job in Davis, CA

    The Statewide Initiatives Project Coordinator is a new statewide Community Nutrition and Health position, designed to help expand UC ANR's work in the human health realm. This position will join a statewide network of researchers and educators advancing integrated approaches that promote holistic health and equitable communities for all Californians. It will bring new opportunities for community-facing work, new collaborations across our network of academics, and new energy to strategic partnerships, with a focus on developing curricula and implementing new programming content. Department Summary: Community Nutrition and Health at UC ANR is a statewide network of researchers and educators promoting healthy and equitable communities for all Californians. Our shared goal is to co-create public education and partner training programming to advance community health across California. We collaborate with local organizations and community leaders who share our goals to advance community health and work to create changes across many areas including individual behavior change, leadership capacity building, organizational policy change, informing public policy, and affecting systems or environmental change such workflows or best practices within an institution. As a result of this work, our vision is for all Californians to have access to live a healthy life, free from chronic disease. This position is a contract appointment that is 100% fixed and ends one year from date of hire with the possibility of extension if funding permits. The home department is Community Nutrition and Health. While this position normally is based in one of the home office locations below, this position is eligible for hybrid flexible work arrangements for applicants living in the State of California at this time. Please note that hybrid flexible work arrangements are subject to change by the University. Home Office Location - The selected candidate may choose from one of the following county office locations: Butte County Sutter/Yuba Counties Imperial County Placer/Nevada Counties San Joaquin County Riverside County Yolo County Sacramento County Solano County Alameda County Contra Costa County Santa Clara County Pay Scale: $57,200.00/year to $102,200.00/year Job Posting Close Date: This job is open until filled. The first application review date will be 11/13/2025. Key Responsibilities: 80% Coordinates, develops and implements emerging initiatives to advance human health and health equity across California: Develops new statewide outreach and program curriculum. Identifies opportunities, prepares action plans, and identifies strategies for measuring project results. Synthesizes available scientific and policy resources to develop training programs. Identifies and engages with subject matter experts to participate in new projects. Independently gathers and analyzes complex scientific and statistical data to provide results to program leadership. Coordinates / manages long range strategic planning for statewide community extension programs. Consults with and participates in management team steering committee regarding program activities, outreach and extension. Designs, develops, and conducts training courses, outreach and other materials to program offices throughout the state. Collaborates with Statewide Director of Community Nutrition and Health, the advisor/specialist network, and statewide program teams planning and implementation of new projects and initiatives, including their integration with statewide programs. Examples of emerging initiatives areas are: Bridging with healthcare Social-emotional health/ mindfulness + nutrition PSE / systems change + civic engagement Economic, financial wellness + workforce development Risk and safety issues + disaster readiness/response Serves as lead educator, with coaching, mentorship and monitoring of other community health educators. Independently manages short-term and long-term budget planning process, including pre and post grant management for assigned programs/projects. 20% Contributes to external funding proposals that support sustainable funding structures and incentivize program growth and development for our unit: Anticipate future needs, challenges and opportunities and work in a highly effective and collaborative manner with UC ANR Advisors, statewide program colleagues, UCSF collaborators, and other external partners. Requirements: Bachelor's degree in Nutrition, Public Health, Health Science, K-12 or Adult Education or other relevant field and/or equivalent experience/training. Advanced written and oral communication skills including facilitating meetings, and public speaking skills to present ideas and information clearly and concisely to small and large groups. Experience leading, coaching, and/or mentoring others. Advanced project management skills to balance diverse and complex project responsibilities and timelines; ability to stay organized and anticipate next steps needed to keep up momentum. Experience in one or more area of human health education (eg. healthcare, social-emotional health/ mental health, financial wellness, disaster preparedness, public health). Familiarity with public health frameworks including social ecological model, policy, systems, environmental change work, social determinants of health, health equity, etc. Experience engaging with diverse communities and participants, including those with varied cultural, geographic, and socioeconomic backgrounds, to support inclusive and accessible educational programming. Experience with Microsoft Office, Google Drive, social media, and/or other web-based programs. Preferred Skills: Knowledge of UC policies and procedures. Bilingual communication/translation abilities in English and Spanish. Advanced working knowledge of budgets and grant-funded programs. Special Conditions of Employment: Must possess valid California Driver's License to drive a County or University vehicle. Ability and means to travel on a flexible schedule as needed, proof of liability damage insurance on vehicle used is required. Reimbursement of job-related travel will be reimbursed according to University policies. The University reserves the right to make employment contingent upon successful completion of the background check. This is a designated position requiring a background check and may require fingerprinting due to the nature of the job responsibilities. UC ANR does hire people with conviction histories and reviews information received in the context of the job responsibilities. As of January 1, 2014, ANR is a smoke- and tobacco-free environment in which smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes), is strictly prohibited. As a condition of employment, you will be required to comply with the University of California https://apptrkr.com/get_redirect.php?id=6788825&target URL=Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements. Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information, and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations. Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct: https://apptrkr.com/get_redirect.php?id=6788825&target URL= Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct: UC Sexual Violence and Sexual Harassment Policy UC Anti-Discrimination Policy Abusive Conduct in the Workplace To apply, please visit: https://careerspub.universityofcalifornia.edu/psc/ucanr/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&JobOpeningId=82234&PostingSeq=1&SiteId=17&language Cd=ENG&FOCUS=Applicant Copyright ©2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-941a227a4a90b544bf99e3b16f1c3bfb
    $57.2k-102.2k yearly 6d ago
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  • Project Administrative Assistant

    Redwood Electric Group 4.5company rating

    Project assistant job in Sacramento, CA

    Redwood Electric Group is seeking a proactive and detail-oriented Administrative Assistant to support our on-site Project Management and Field teams. This role is essential to keeping project operations running smoothly and efficiently, requiring strong organizational skills, financial awareness, and the ability to communicate effectively across teams. Duties/Responsibilities Perform general administrative tasks such as filing, typing, copying, and scanning. Provide support to the project team in managing day-to-day construction operations. Maintain a high level of organization in document management and control. Copy, scan, and order drawings for projects as requested. Assist with the processing of RFIs and change order tracking. Effectively prioritize and manage multiple tasks in a fast-paced, time-sensitive environment. Understand and follow operating procedures within company and jobsite guidelines. Required Skills/Abilities Proficiency in computer software, including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Adobe Acrobat, and Bluebeam. Strong organizational and priority management skills. Excellent interpersonal, verbal, and written communication skills. Strong administrative writing and reporting skills. Competence in managing processes and analyzing information. Ability to solve problems efficiently and effectively. High level of professionalism and integrity. Education and Experience High school diploma or GED required. Minimum of 3 years of administrative assistant experience, preferably in the construction industry. Working Conditions This position is based in our Sacramento office and is not eligible for remote work. Work may be performed in an office or on active job sites, depending on role and project needs. Office work includes sitting, typing, and using a computer for extended periods. Noise levels range from quiet (office) to high (job sites). May require occasional travel to project locations or meetings. REG will provide reasonable accommodations as required by the ADA and applicable state law. Disclaimer The duties and responsibilities listed above are representative of the work typically performed in this role but are not intended to be a comprehensive list. Actual responsibilities may vary depending on department needs, project scope, or business requirements. Employees may be assigned additional tasks as needed to support company goals and operations.
    $43k-57k yearly est. 4d ago

  • Contract Administrative Assistant

    Malone Workforce Solutions 4.6company rating

    Project assistant job in Sacramento, CA

    We are working with a client that is seeking an Administrative Assistant. The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. This position will answer the phone, process mail, make bank deposits, office organization, and enforce company policies. This is a contract to hire position and is fully onsite. No relocation and no sponsorship available. This is a W-2 position. No B2C/C2C. Must live in the Sacramento area. Responsibilities Answer telephones, direct calls and take messages. Process all incoming mail, distribute to the correct individuals, and completes all daily outgoing mail in a timely manner. To include date stamping all incoming material, stocking mail supplies, updating postage machine, sealing envelopes, adding postage to outgoing mail, and creating mailing labels. Completes and updates Property Emergency Data Sheets, Update company answering service, investigate calls, and contact Regional Manager and Property Staff as needed. Write up bank deposits to either mail or scan to bank. Send payroll and management fee checks and other checks payable to corporate office bi-weekly. Calculate monthly corporate charge back. Update and maintain property codes on copier. Communicate all problems to Regional Accounting Director for assistance in resolutions. Request assistance in difficult situations by calling the appropriate staff person. Make appropriate decisions with the purpose of allowing oneself to handle situations on your own when absolutely possible. Be courteously and professionally with residents, clients, staff, and vendors while maintaining personal boundaries. Maintain a neat, clean and organized work environment. Assist in office responsibilities such as completing office supply orders, maintain accurate filing, faxing, copying, and other duties that may be assigned by management. Creating Excel databases, Word documents, and proof reading as needed. Assist Office Manager with daily upkeep of the Administration Area to include cleaning the break room, cleaning the supply room, stocking paper in all copiers, and insuring all supplies are accessible and stocked. Responsible for opening and closing the office for business. Qualifications Experience working with people of various backgrounds Exposure to accounting is recommended Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite
    $39k-52k yearly est. 3d ago

  • Project Administrator

    Haggerty 4.0company rating

    Project assistant job in Stockton, CA

    Job DescriptionSalary: $28-$32 Description The Project Administrator is accountable to provide support to the Project Management and Accounting teams in terms of document control, record keeping, A/P, A/R, and clear communication with our Clients, Subcontractors, Vendors, and all Haggerty Construction Inc. (HCI) team members. The Project Administrator is accountable for monitoring the progress of Construction projects, issuing subcontracts and change orders, processing A/P invoices for Subcontractors and issuing A/R project billings to Clients. Project Administrators must diligently follow up with Subcontractors and Project Managers to ensure all documents are received and processed in a timely manner. The minimum responsibilities for this position include, but are not limited to, the following: Accountable For Project Accounting Identify information gaps and omission to check accurate management of the accounts in all operating systems Understands budgeting, project forecasting, cost control, schedule, anticipated cost and project profitability in the Construction Department Develop a thorough understanding of the billing parameters surrounding each project, with special emphasis on the subcontractors involved and schedules as they relate to billing Enter project budgets and Schedule of Values (SOV) in software programs Review and input Subcontractor/Vendor invoices for approval by Project Manager in Procore Discuss with Project Manager which subcontract invoices are being billed within monthly Pay Applications or percentages complete (if invoice not received) Create percentage complete Subcontractor invoices in Procore to ensure proper financials are accounted for and follow up with subs to collect actual invoices Handle all subcontractor communications in a professional and expedient manner Collect and track California Preliminary Notices, Conditional, & Unconditional waivers for Subcontractors, third tier Subcontractors and Suppliers for each assigned project Create all monthly construction billings per Project Managers request, ensuring accuracy and distributing final approved pay applications to Client and Lender, if applicable Follow up on collection status of project receivable payments Assist in collecting any special owner requirements for billing, i.e. sub lien releases Maintain project-related records The ability to identify, analyze and resolve complex issues within each project Ability to maintain confidentiality of all financial data Accurately complete accounting closeout for each project ensuring all costs are captured and commitments to subcontractors and vendors are recorded and closed in Procore Contract Administration Collection and tracking for current status throughout duration of projects all job specific subcontractor documents including, but not limited to executed contracts and packets, business and contractor licenses, IIPP safety policies, W-9s and Certificates of Insurance (COI), prior to any work being performed Maintaining an organized job project folder on HCIs main server or electronic repository (Procore) Auditing job files within operating systems and files for accuracy in both charges and credits as well as vetting contract language to ensure good communication to our subcontractors and internal staff are achieved Generate Letters of Intent (LOI) to subcontractors under direction of Project Manager Accurate preparation of subcontract agreements and purchase orders in compliance with the bid documents, budget, and estimate in HCIs current construction management software program Prepare and issue Change Orders under direction of Project Manager Verify executed subcontract and change order commitments are ERP linked Proactively communicate and maintain good relationship with Subcontractors Research and process HCI Preliminary Lien Notices prior to starting projects Maintain & update Procore directory, both global and project specific Collection and tracking of job specific closeout documentation, including O&M Manuals, warrantys and as-built plans to provide our respective Client Assists Project Managers with meeting preparation and capturing accurate meeting minutes and/or action items to distribute to team Project Administration Support with Field Team Operations Work with Project Managers to determine which cost codes in budget should be utilized Work with Project Manager, Project Engineer, and Field Supervisor to create Work Orders Create and process all Purchase Orders for self-performing work as Field Team needs Place material orders, when needed for Field Team Arrange delivery of temporary services, when needed for Field Team Support and communicate regularly with each assigned Superintendent Review Procore photos, daily logs, etc. for accuracy, review of duplication, and identify missing information and assist Superintendent with keeping it organized Reports To The Project Administrator reports directly to the Project Accounting Manager General Requirements Must have working knowledge of Microsoft Office programs including, but not limited to, Outlook, Word, and Excel Working knowledge of PROCORE Construction software Experience with accounting software (Knowledge of Sage 100 preferred) Ability to create and work with Adobe and/or Bluebeam PDFs Ability to type minimum 40 WPM Ability to use 10-key data entry General knowledge of project contracts and change order documents Understanding of Construction Mechanics Lien Law rules and notice requirements Ability to understand and grow experience in all types of construction and knowledge of industry practices, processes, and standards Excellent written and verbal communication skills and ability to understand the same Excellent listening and understanding skills Must be proactive, well organized, and have a strong ability to prioritize and manage multiple projects Extreme attention to detail Must have excellent follow up skills, both internally and externally Ability to work independently as well as part of a larger team Strong work ethic, deadline driven, and a can do attitude Must be self-motivated, punctual, and professional in both presentation, appearance, and speech Able to lift a minimum of 25 pounds Fluent in the English language Reliable personal transportation and a motor vehicle driving record that is consistent with HCIs and insurance carriers standards and policies Ongoing professional development and training is highly encouraged and is tied into compensation and career advancement consideration This position may be tasked with other business-related duties as necessary
    $28-32 hourly 15d ago

  • Project Assistant - Construction

    Iron Mechanical

    Project assistant job in Sacramento, CA

    We are currently looking for an experienced Project Assistant to join our team in Sacramento, CA! The ideal candidate has plumbing and/or HVAC-specific experience in the construction field as a Project Assistant. Experience in construction is preferred, but not required! Iron Mechanical is a large-scale plumbing and HVAC subcontractor with projects across the state, focusing primarily on multi-family housing and high rises, but also much, much, more! Our team is dynamic, fun, tight-knit and growing fast! Do you have little to no experience as a Project Assistant or in the construction field but are looking to join our dynamic and ever-growing industry? We'll train you to be able to perform the following! Job Description: - Assist Project Manager with daily duties - Assist foreman with on-site safety matters - Submit and track material submittals - Write, submit, and track Requests For Information - Track cost of field operations using data from project control budget - Create and maintain project schedule - Attend coordination meetings with the subcontractors and project owners - Attend pre-construction and progress meetings - Compare quotes from multiple vendors; complete buy-out process - Be a liaison between field personnel and office - Request and package O&M's - Ability to read plans and specs; proficient with Microsoft Office applications - Some travel to job sites may be required Essential Qualifications: - Construction knowledge is preferred - Knowledge of Microsoft Office Suite - Excellent time management skills; ability to prioritize tasks and ask for help when necessary - Professionally communicate with clients, vendors etc. - Willing to learn new software, systems, standards etc. - Positive, cooperative attitude; wants to see projects succeed - Experience with any of the following software systems desired but not required: PlanGrid, Bluebeam Benefits: Iron Mechanical offers an enjoyable office environment, a challenging work experience and a competitive, comprehensive benefits package to all full-time employees. These benefits include: - Health, vision, dental and life insurance - Paid holidays, vacation, and sick days - 401(k) plan - Tuition assistance for job-specific courses or certifications - Abundant opportunities for growth within the company
    $41k-68k yearly est. 27d ago

  • Project Assistant

    Deacon Construction, LLC

    Project assistant job in Sacramento, CA

    PROJECT ASSISTANT Location: Citrus Heights, CA Employment Type: Full-time, Non-Exempt About Deacon Construction Deacon Construction, LLC is a leading general contractor with over four decades of experience and offices across California, Oregon, Washington, and Idaho. We specialize in Commercial, Multifamily, Industrial, Retail, Hospitality, and Senior Living construction. Deacon is known for building long-term relationships, delivering quality projects, and fostering a culture that values integrity, teamwork, and commitment to excellence. We are a growing company that remains grounded in its people. We take pride in knowing one another, celebrating wins together, and recognizing that every role plays a part in our success. About the Role The Project Assistant is an office-based role located at Deacon's Citrus Heights office in the Sacramento area. This position supports project teams by coordinating administrative and operational tasks throughout the life of a construction project. The Project Assistant works closely with Project Managers, Superintendents, and Project Engineers to ensure project information is accurate, organized, and moving forward efficiently. This role is well-suited for someone with prior construction experience who enjoys supporting multiple projects, managing details, and being a reliable resource for the project team. Work Schedule: Monday through Friday, with some flexibility in start times. Key Responsibilities Provide administrative and project support from project startup through closeout. Assist with contracts, subcontracts, change orders, insurance tracking, billings, and job cost documentation. Support customer invoicing and subcontractor payments, including invoice review and cost code verification. Maintain accurate project documentation, including RFIs, submittals, meeting minutes, logs, and plan revisions. Coordinate permits, deposits, plan distribution, and project correspondence. Communicate with subcontractors and vendors regarding proposals, materials, RFIs, submittals, and long lead items. Support material ordering and temporary facilities such as dumpsters, storage containers, restrooms, and equipment. Assist with travel coordination, including flights, lodging, and vehicle rentals when required. Compile and distribute weekly project reports and support project schedules and purchase orders as directed. Maintain accurate daily timecards and project-related data entry. Assist with project closeout, including collecting as-built documents, warranties, and job books, and archiving documents. Support a positive, professional team environment through collaboration, communication, and accountability. Follow all company safety policies and support Deacon's commitment to health, safety, and environmental responsibility. Perform other duties as assigned. Qualifications and Experience 2 to 5 years of experience in construction administration, project coordination, or a related role. Prior experience working for a General Contractor in commercial construction is strongly preferred. High school diploma or equivalent required. Strong organizational skills with excellent attention to detail. Ability to manage multiple tasks and deadlines in a fast-paced environment. Clear verbal and written communication skills. Proficiency in Microsoft Office, including Word, Excel, and Outlook. Strong data entry skills with a focus on accuracy. Self-motivated, dependable, and comfortable supporting multiple project team members. Ability to build positive working relationships with project teams, subcontractors, and vendors. Ability to obtain Notary certification if required. Valid California driver's license, clean driving record, and reliable transportation. Why Deacon At Deacon, we believe our people are our greatest strength. We're proud to offer: A competitive compensation package and comprehensive benefits, including medical, dental, vision, life insurance, 401(k) with company match, and paid time off. A collaborative, people-first culture that values teamwork, integrity, and mutual respect. A commitment to promoting from within, with many of our leaders having grown their careers at Deacon. The Deacon Charitable Foundation, which supports causes that strengthen our communities and encourages employee involvement. A Women's Resource Group that provides mentorship, professional growth, and support for women across all roles in the company. Opportunities for learning, development, and long-term career growth with a stable and respected general contractor. Deacon Construction, LLC is an Equal Opportunity Employer. We maintain a drug-free workplace and conduct pre-employment drug screening.
    $41k-68k yearly est. 6d ago

  • Project Development/Management Intern

    Bellingham Marine 3.5company rating

    Project assistant job in Dixon, CA

    In the Project Development/Management Intern position you will assist in project proposals, sales calls, and project management. Bellingham Marine will provide on-the-job training in marina planning, estimating, production and construction management. Engineering skills will be preferred for interpreting drawings and developing marina designs/layouts. Successful applicant will be required to pass a pre- employment drug screen and will be subject to an administrative criminal background check. Reliability for work schedule is crucial. Travel up and down the West Coast to project sites will be required from time to time. ESSENTIAL DUTIES AND RESPONSIBILITIES: Operations: * Receives incoming calls and serves as the first point of contact for customers inquiring about products or services. * Maintains a list of customer contacts and regularly reaches out to determine customer needs, update them on new products and services, and provide other relevant information. * Researches competitor activity and current market trends to inform internal business strategies. * Actively participates in internal business meetings and presents ideas and/or concepts to promote and encourage company efficiency.? * Assists Operations Manager and Project Managers in creating and updating job files.? Project Management: * Develops accurate material take-offs and requests pricing from suppliers and subcontractors, collaborating with the General Manager (GM) and Project Development Manager (PDM) to create accurate project estimates and proposals. * Assists Project Manager in communicating and reviewing coordination of material orders, subcontractor, and supplier schedules with project teams. * Tracks project costs and performance metrics against budgets, reporting findings to GM and Project Manager (PM). * Assists Project Manager with freight and shipping for product and float deliveries. Engineering: * Assists plant employees in creating concrete floating docks, including the creation of forms, casting, sub-assembly, and finishing. * Demonstrates the ability to grasp technical concepts of products to accurately describe them to potential customers and clients. * Work with engineers and drafters to produce/review detailed drawings * Manage timelines and work within project deadlines * Establish strong working relationships with division clients * Prepare and submit written reports as needed * Assist with other processes and perform other duties as assigned or required QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE: Entering 3rd or 4th year of engineering or construction management degree, or equivalent
    $36k-42k yearly est. 60d+ ago

  • Project Manager Assistant

    Larry Methvin Installation, Inc. 3.9company rating

    Project assistant job in Lodi, CA

    A leading Shower Enclosure, Mirror, Closet Door and Organizer Manufacturing and Installation Company in the residential construction industry, has an IMMEDIATE opening Las Vegas, California for a Assistant Project Manager . We are seeking an individual to enhance our Project Management team by providing excellent and courteous assistance to our Project and Field Managers. Qualifications * Must be able to type a minimum of 40 WPM. * 10-key by touch, minimum of 8000 KPH. * Excellent communication skills (phone, email and verbal). * Ability to professionally perform multiple, detailed-oriented tasks with simultaneous deadlines. * Must be able to perform in a fast paced environment with emphasis on being able to work under pressure / deadlines. * Proficient in Microsoft Office applications; Outlook, Excel, Word etc. * EXCEL / Basic functions of Excel Spreadsheets; * New, Open, Save, Email, Print, Print Preview, Spelling, Cut, Copy, Paste, Format Painter, Undo, Redo, Auto Sum, Sort Ascending/Descending etc. * WORD / Basic functions of a word document; * Basic Functions: Formatting, Spacing, Spell Check, Font Types/Size/Style/Color, Page set up, Printing, Page Break. * OUTLOOK / Basic Functions of E-Mail; * Creating an email, Replying, Forwarding, CC, BCC, Adding an attachment, forwarding an attachment. * High Importance, Low Importance, Flagging, Drafts, Calendar, Find, Send/Receive * Out of the office message, Adding a signature to email, Adding a folder The right candidate will be given an opportunity to train with our staff in becoming our next Project Manager and see continued growth. If you are ready to learn and looking for the challenge of working in an environment for a construction subcontractor that is well organized, respected in the industry and places Quality and Safety as a high priority then we would like to hear from you Larry Methvin Installation, Inc. offers those employees who complete their Introductory Period the following benefits: Health, Dental, Vision, and Life Insurance 401(k) savings plan with company match. AFLAC Supplemental Insurance. PTO (Paid Time Off) Holiday Pay.
    $38k-56k yearly est. 60d+ ago

  • Project Administrator - AP

    Essel Environmental

    Project assistant job in Vacaville, CA

    We are seeking a detail-oriented and experienced Accounts Payable Specialist to join our finance team. The ideal candidate will be responsible for managing the accounts payable process, ensuring accurate and timely processing of vendor invoices and payments. Familiarity with Procore construction management software is highly desirable. Responsibilities: Invoice Processing: Receive, review, and verify vendor invoices for accuracy, completeness, and approval. Enter invoices into the Procore system and the accounting software for payment processing. Resolve discrepancies with vendors and internal departments to ensure timely and accurate payments. Payment Processing: Prepare and process weekly, bi-weekly, or monthly payments to vendors. Reconcile payments with vendor statements and resolve any discrepancies. Ensure compliance with company policies and vendor terms. Vendor Management: Maintain accurate vendor records in Procore, including contact information and payment terms. Communicate with vendors regarding payment inquiries and discrepancies. Build and maintain positive relationships with vendors to facilitate smooth payment processes. Expense Reporting: Review and process employee expense reports, ensuring adherence to company policies. Reconcile credit card statements and ensure proper coding of expenses. Month-End Closing: Assist with month-end closing activities, including reconciling accounts payable sub-ledger to the general ledger. Provide support for financial reporting and analysis as needed. Compliance and Documentation: Stay updated on relevant accounting regulations and ensure compliance with company policies. Maintain organized and complete documentation of all accounts payable transactions.
    $42k-69k yearly est. 60d+ ago

  • Project Coordinator

    Timeproofusa

    Project assistant job in Sacramento, CA

    Job Description TIMEPROOFUSA was founded by some of the home remodeling industry's most respected leaders. We have quickly become America's fastest-growing home improvement company-providing roofing solutions to homeowners across the country. Our rapid growth is driven by one mission: to deliver uncompromising quality, dependable service, and lasting peace of mind to every customer we serve. As a Project Coordinator, you'll be the backbone of the operations team at TIMEPROOFUSA, ensuring every roofing project runs smoothly from the moment it's sold to the day it's completed. You'll coordinate communication between homeowners, crews, and suppliers while supporting our Project Managers and Sales Representatives to deliver the ultimate roofing experience to our customers! What You'll Do Coordinate project schedules, material deliveries, and crew assignments to ensure timely completion. Communicate regularly with customers to provide updates, confirm appointments, and manage expectations. Review contracts, permits, and material lists for accuracy and completeness. Track project progress, input data into CRM systems (i.e., Salesforce), and ensure all documentation is current. Support Project Managers in resolving scheduling conflicts, order issues, or customer concerns. Collaborate with vendors and suppliers to verify deliveries and manage inventory needs What's In It for You Competitive Salary depending on experience Full benefits package - Medical, Dental, Vision, 401k and PTO Paid world-class training and mentorship from industry-leading experts Career growth opportunities - advance to Project Manager or Operations Manager positions Supportive team culture built on communication, collaboration, and recognition Full time schedule Monday-Friday, with occasional weekend needs. What It Takes to Succeed Strong organizational and time management skills - you thrive on structure and deadlines. Excellent communication skills - both verbal and written, with a professional customer-first approach. Detail-oriented mindset - you notice what others miss and ensure every "i" is dotted and "t" is crossed. Proficient computer literacy - comfortable navigating CRMs (i.e. Salesforce) and Microsoft Office applications Ability to submit to and pass a Background Check About Us TIMEPROOFUSA is redefining the future of roofing. With fire-safe materials, sustainable technology, and a leadership team backed by decades of success in home remodeling, we're building smarter, safer homes that stand the test of time. Our core values-People First, Innovation, Customer Obsession, Integrity & Craftsmanship, and Profit Fuels Our Future-aren't just words on a wall. They drive how we build, lead, and win together. If you're the kind of person who thrives on challenge, takes pride in excellence, and wants to be part of a team that's changing the industry, this is your moment. Apply today, take the next step in your career, and let's build something extraordinary together.
    $45k-70k yearly est. 9d ago

  • Project Coordinator

    Collins Electric 3.5company rating

    Project assistant job in West Sacramento, CA

    Here at Collins Electrical Company, Inc. we are committed to making our company a great place to work. We want to ensure our employees are healthy, have a good work-life balance and have the support to further their careers and ensure their long-term financial stability. At the heart of our company are the core values that continuously guide our actions and decisions. Family, Loyalty, Passionate, Integrity, Innovation, Respect for People and Socially Conscious are the values we uphold to create positive culture, retain top talent, and earn trust and respect from customers and partners. Job Purpose The purpose of the Project Coordinator is ensuring the seamless and efficient execution of projects through meticulous planning, organization, and communication. Their primary responsibility is to oversee document management, submittal processes, and facilitate effective communication among stakeholders. By organizing project documentation, managing material procurement, coordinating submittal processes, and facilitating meetings, the Project Coordinator contributes to the successful completion of projects on time and within budget. What You'll Do Files project schedules provided by the General Contractors. Coordinates delivery schedules of materials and equipment to ensure timely availability at job sites. Assists in the creation and updating of specialized project schedules and labor tracking sheets as required. Organizes the final preparation of project submittals and verifies approved documents for conformity. Maintains Proposed Change Orders, Change Orders, Material Logs, and RFI logs, ensuring accuracy and completeness of project documentation. Gather and manage required documents for turnover meetings and job start meetings, ensuring efficient organization and accessibility of project files. Manages the submittal process, ensuring all necessary documents are collected, reviewed, and submitted in accordance with project requirements and deadlines. Liaise with subcontractors, suppliers, and internal teams to gather required documentation and ensure compliance with project specifications. Tracks the status of submittals, address any discrepancies or issues, and communicate updates to stakeholders as necessary. Attends various meetings such as turnover and job start-up and turnover, recording accurate meeting minutes and following up on action items. Facilitate effective communication between project stakeholders, ensuring everyone is informed and aligned on project progress and requirements. Stay current and knowledgeable about projects to assist other departments as needed, contributing to cohesive project management efforts. Perform any other job-related duties or function as assigned by management. Accountable for leading efforts in implementing continuous improvement initiatives and methodologies to improve processes and increase efficiency. Participate in CECI Continuous Improvement events as needed (ex: JDI, RIE & A3's). Maintain SOPs (Standard Operating Procedures) for compliance practices and other associated functions. Demonstrates and represents company core values in daily actions, interactions, and decision-making processes. Integrates the company core values into work practices, ensuring that they are reflected in the tasks you undertake, projects you manage, and solutions you provide. Proactively seek ways to enhance and strengthen the integration of core values within direct role and the entire enterprise. What You'll Bring High school diploma or equivalent Previous experience in construction project coordination or administrative support is a plus. Strong organizational skills to effectively coordinate delivery schedules of materials and equipment, ensuring timely availability at job sites. Excellent attention to detail and accuracy in managing project documentation, including submittals, proposed change orders, change orders, material logs, and RFIs. Familiarity with document control systems and software to streamline document management processes. Attention to detail in ensuring compliance with project specifications and deadlines throughout the submittal process. Strong communication skills, both verbal and written, to facilitate effective communication between project stakeholders. Ability to adapt communication style to various stakeholders and effectively convey project updates, requirements, and expectations. Ability to make informed decisions under pressure, considering project constraints, deadlines, and stakeholder expectations. Critical thinking skills to evaluate alternatives, anticipate potential issues, and proactively address them to minimize project disruptions. Analytical skills to identify issues, assess risks, and develop solutions to overcome challenges throughout the project lifecycle. Proficiency in recording accurate meeting minutes and following up on action items to ensure accountability and progress tracking. Ability to communicate effectively with subcontractors, suppliers, and internal stakeholders to facilitate timely and accurate submittals. Understanding of submittal processes and requirements in construction projects, including document collection, review, and submission procedures. Proficiency in document organization and maintenance to ensure accessibility and completeness throughout the project lifecycle. Ability to prioritize tasks, support multiple projects simultaneously, and adapt to changing priorities in a fast-paced environment. Proficiency in computerized project scheduling software and document management systems to generate schedules, track project progress, and manage project documentation efficiently. Continuous learning mindset to stay updated on industry trends, best practices, and technological advancements relevant to project coordination and management. Familiarity with construction industry standards, codes, and regulations related to project management, documentation, and procurement processes. Benefits Competitive salary with opportunities for growth and advancement Comprehensive health, dental, and vision insurance plans 401(k) retirement savings plan with employer match Generous paid time off and holiday pay All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
    $38k-48k yearly est. 28d ago

  • Acct Project Coordinator

    A Plus Tree 4.6company rating

    Project assistant job in Sacramento, CA

    Job Description We are seeking an organized, detail-oriented Project Coordinator to support our field operations from job scheduling through job completion. This role is critical to client satisfaction - ensuring jobs are scheduled safely, completed on time, and managed efficiently. The ideal candidate is proactive, customer-focused, able to balance multiple priorities, and passionate about supporting crews with the right resources to deliver exceptional service. What You'll Do Coordinate job scheduling from approval to completion Confirm all jobs are scheduled with: The correct number of crew members The appropriate equipment Sufficient time to complete work safely Support field teams by managing timelines, permits, and job updates Track production progress and communicate changes or delays Ensure permits are submitted quickly and accurately Work with clients and internal teams to resolve issues promptly Provide exceptional communication and support to drive client satisfaction What Makes You Successful Excellent scheduling and organizational skills Clear and confident communicator Able to work with multiple teams and deadlines Comfortable tracking metrics and job progress Strong attention to detail and safety Why This Role Matters The Project Coordinator is the bridge between our clients and our field teams. When scheduling, planning, permitting, and communication are done well, jobs are safer, clients are happier, and our crews are set up for success. You will play a direct role in helping the company meet production goals - and you'll be rewarded for hitting them.
    $39k-50k yearly est. 21d ago

  • Administrative & Project Coordinator

    Eagle Ridge Construction and Roofing

    Project assistant job in Fair Oaks, CA

    Job DescriptionSalary: TBD Administrative & Project Coordinator (Construction/Roofing) Location:Sacramento, CA Type:Full-Time On-SiteAbout UsWe are a well-established construction and roofing company seeking a reliable Administrative & Project Coordinator to support project intake, scheduling, payroll, permitting, marketing, and day-to-day office operations.Responsibilities Receive and set up new projects; collect customer/job details and prepare folders. Assist project managers with daily meetings, scheduling, obtaining permits, and coordinating job walks. Support crews and vendors with work orders, job numbers, and documentation. Post and track timecards; prepare payroll packets; distribute and collect safety meeting materials. Assist with marketing efforts: create and distribute flyers, send emails, make calls, and track potential clients. Answer phones, monitor office email/voicemail, and provide customer support. Prepare lien/pre-lien documents, request COIs, and maintain equipment logs. Qualifications 3+ years administrative experience (construction/roofing preferred). Strong organizational and communication skills. Proficient in Microsoft Office/Google Suite; construction software a plus. Ability to multitask and meet deadlines. Bilingual English/Spanish a plus.
    $45k-70k yearly est. 26d ago

  • Project Coordinator

    Pacific Staffing

    Project assistant job in Vacaville, CA

    We are seeking a Project Coordinator to support our Woodland CA located client's administrative and operational activities across day-to-day construction, renovation, and development projects. This role provides essential administrative support, maintains project records and files, prepares reports, and schedules, and assists with interim project oversight. The position also facilitates communication and documentation with internal teams and external partners, including contractors, designers, and other project stakeholders. Pay:$28.00-$35.00/Hour (DOE) Contract 6 months Hybrid after onsite training period (3 days onsite, 2 days remote) PRIMARY RESPONSIBILITIES: Support project planning by preparing initiation documents, agendas, meeting materials, reports, and a variety of project-related correspondence and documentation. Coordinate with internal departments and external partners to maintain workflow, manage materials inventory, schedule inspections, and ensure required reviews and approvals are completed. Assist with construction administration tasks, including monitoring contract close-outs, preparing punch lists, maintaining documentation files, and ensuring compliance with applicable requirements. Help manage procurement activities by preparing and distributing bid materials, reviewing proposals, supporting vendor selection, and processing invoices, payments, and contract documents. Maintain organized filing systems, records, permits, and project documentation, and provide project oversight or administrative support as needed based on experience and departmental priorities. SKILLS AND QUALIFICATIONS: Associate's degree or equivalent education, plus experience in construction or construction business management; professional certifications such as PMP are a plus. Strong communication skills, with the ability to read and interpret technical documents and regulations, write clear reports and correspondence, and present information effectively to diverse audiences. Solid mathematical abilities, including working with geometry, trigonometry, probability, and applying ratios, percentages, and proportions to real-world situations. Strong problem-solving and analytical skills, with the ability to interpret written, verbal, and diagrammed instructions and navigate situations with limited standardization. Proficiency in Microsoft Office and familiarity with construction or project management software; experience with SharePoint, and Adobe PDF tools is preferred.
    $28-35 hourly 7d ago

  • Project Intern

    S+B James Construction 3.2company rating

    Project assistant job in Sacramento, CA

    Are you bored in your current position and are looking for growth and opportunities? Look no further! We are a thriving commercial construction company founded in 1977. Our Mission and Vision: To be the most trusted building partner in the communities that we serve. This is our goal in EVERYTHING that we do. This is how we know we are successful as a company. To reach this, we understand that our relationships are everything. Our relationships with owners, each other, and our community. In our actions, we commit to: Be there for each other Support our communities Be transparent Make things right S+B James Construction has been setting the standard for excellence in healthcare, education, life sciences, commercial, retail, industrial, and public works construction in Southern Oregon and Northern California. S+B James is an equal opportunity Employer. All applicants must be authorized to work in the United States. H1B Visa Sponsorship is available for this position. Position Overview: Work alongside project engineers, managers, and superintendents to support day-to-day project operations. Responsibilities: Assis with project documentation including RFIs, submittals, meeting minutes, and daily reports. Help track project schedules, budgets, and progress updates. Support subcontractor coordination and communication. Observe and assist with site management activities (quality control, safety walks, logistics, etc.,) Participate in jobsite meetings and learn project workflows. Review drawings and specifications to gain familiarity with design and construction processes. Assist with procurement and quantity take-offs as needed. What We're Looking For: Currently pursuing a Bachelor's degree in Construction Management, Civil Engineering, or any related field or experience. Strong organizational and communication skills. Proficient in Microsoft Office Suite (Word, Excel, Outlook, etc.,) Detail-oriented and eager to learn. Ability to work in a fast-paced environment and on active construction sites. Valid driver's license. Salary Range: $22/hour - $25/hour
    $22 hourly 60d+ ago

  • Project Coordinator

    Westamerica Ban 3.6company rating

    Project assistant job in Fairfield, CA

    Westamerica is among the largest commercial banks headquartered in California. We are looking for outstanding people to join our winning team. We reached our current strength because our employees, customers, and shareholders believe in the same fundamental goals: Delivering a wide variety of financial services with a superior customer service guarantee Weekly Working Hours: 40 JOB SUMMARY: (2-3) sentences describing purpose of job - begin with level of supervision provided to the incumbent) Under general managerial supervision, provides specialized administrative and analytical support to all staff in Real Property Management. Acts as primary contact for Real Property Management for both internal and external inquiries. ESSENTIAL FUNCTIONS: Fundamental Duties 1. Responsible for scheduling repairs and maintenance at all facilities. - Complete repair requests, maintain follow-up Log, assess the severity of the problem and resolve the problem. - Schedule work with vendor. - Follow up with branch/department and vendor to ensure problem is resolved. 2. Manage branch/building key systems. - Work in conjunction with Branch Review Department to ensure accuracy of Key Log. - Physically certify DOM key system annually. 3. Audit invoices and payment requests prior to submission for payment. Verify invoices to corresponding repair request to determine payment validity. 4. Create, monitor and maintain contracts for all vendors. Ensure vendor has current certificate of insurance on file. - Annually certify with the State of California that vendor is bonded. 5. Collect, post and monitor all sublease income. Create and maintain Financial Management System (FMS) tables for internal use (i.e., buildings with multiple tenants, operations and Systems cost allocation). Prepare related general ledger entries for month-end processing. 6. Monitor, analyze and process all PG&E statements on a monthly basis. 7. Complete monthly allocation of all building expenses. 8. Complete the Unclaimed Property filing with the State of California annually to include Westamerica Bancorporation and all organizations acquired. 9. Coordinate with Property Services Rep on assigned projects. § Prepare bid packages including contacting bidders, organizing list of bidders and typing bid documents and specifications. § Read contracts/agreements for accuracy. Follows up on outstanding bids. Maintain bid status reports. Schedules approved projects. 10. Provide secretarial support to department members. § Open and distribute all incoming mail. § Monitor phone mail for department members when they are away from the office. § File all paperwork in the respective files. 11. Other job duties as assigned. Requirements Minimum Knowledge, Prior Work Experience, and Skills Needed to Perform Job Functions: Progressively more responsible administrative support experience in a real property/facilities environment where incumbent has gained a broad working knowledge of assigned activities. General office machines skills and personal computer proficiency required. Excellent communications skills, verbal and written. Physical Demands: Sits for extended periods of time utilizing keyboard to input and retrieve data. Mental Demands: § Mathematical skills for budget and analysis of various invoices and bills. § Analytical abilities for tasks including competitive analysis and contract reviews. § Ability to handle multiple tasks simultaneously and prioritize urgent versus routine requests. § Ability to meet deadlines and work under pressure. Equipment Used to Perform Functions: Personal computer, photocopier, facsimile, telephone, calculator Decision Making: (Give examples of decisions and recommendations made by incumbent) § Ability to prioritize tasks when projects are required from various vendors. § Allocation of expenses to ensure costs are charged to correct accounts and budgets are balanced. EOE Westamerica Bank's Privacy Policy may be found at: ********************************* Salary Description $22.00 - $25.00
    $43k-55k yearly est. 36d ago

  • Project Engineer Intern

    Deacon 3.6company rating

    Project assistant job in Sacramento, CA

    Kickstart Your Career with Deacon Construction - Project Engineer Internship About Us: At Deacon Construction, we believe in nurturing talent and providing a solid foundation for future leaders in the construction industry. Our culture emphasizes learning, growth, and promoting from within. Many of our senior leaders started as interns or entry-level engineers. Join us and embark on a journey that will set the stage for your long-term success. Position: Project Engineer Intern What You'll Gain: Hands-On Experience: Work on commercial construction projects. Skill Development: Gain proficiency in MS Word, Excel, and Outlook; exposure to Prolog and MS Project. Professional Growth: Learn the ins and outs of project management and site supervision. Mentorship: Work alongside experienced Project Managers and Site Superintendents. Team Collaboration: Work with a dynamic team, contributing to high-pressure, fast-paced construction environments. Desired Skills and Experience: Education: Currently pursuing a Bachelor's Degree in Architectural, Engineering, Construction Management, or a related field. Technical Skills: Basic knowledge of MS Word, Excel, and Outlook; familiarity with Prolog and MS Project is a plus. Key Traits: Detail-oriented, organized, able to multitask, team player, and effective communicator. Requirements: Academic Background: Enrolled in a Bachelor's program (Architectural, Engineering, and Construction Management preferred). Communication: Strong written and verbal communication skills. Teamwork: Ability to work independently and as part of a team. Organization: Excellent time management and organizational skills. Why Deacon? Learning Environment: Gain valuable industry experience and skills. Growth Opportunities: Potential for future full-time employment. Supportive Team: Collaborate with experienced professionals dedicated to your growth. Ready to Start Your Career with Deacon? Apply now and take the first step towards a rewarding career with Deacon Construction. Deacon Construction - Building Excellence Together
    $42k-53k yearly est. 60d+ ago

  • Continuous Improvement Intern - Project Lead The Way

    Ardagh Group

    Project assistant job in Fairfield, CA

    Role description: This internship is a great opportunity for students who participate in Project Lead The Way (PLTW) programs and are interested in manufacturing and engineering. You'll gain hands-on experience working in our plant, learning about production and how we improve the way we work. You'll be part of the Continuous Improvement (CI) team, helping with projects that make our processes faster, safer, and more efficient. You'll gain real-world skills like how to solve problems, work with teams, and use tools and systems that professionals use in manufacturing. The program will consist of project assignments that will lay a strong foundation for future careers in manufacturing, helping members become an expert in the metal manufacturing operations. By the end of the summer, you'll have a better understanding of how metal packaging is made and how to make production better through teamwork, safety, and analytical thinking. Job Responsibilities: * Help the CI Lead with improvement projects across the plant. * Prioitizing training early on tools and techniques used in manufacturing. * Support events focused on improving processes, like Kaizen, SMED (quick changeovers), and 6S (Sort, Set in order, Shine, Standardize, Sustain, Safety) activities. * Contribute to planning the AMPS Month celebrations and training sessions in August. * Collaborate with cross-functional teams to identify and implement process improvements. * Learn how to read and understand production data. * Become assimilated into the Ardagh Metal Packaging organization by participating in a comprehensive orientation program * Be assigned to a mentor within Ardagh Metal Packaging * Be exposed to and work on special projects (50%~ of the workload) to help the plants meet goals and leverage learning from work experiences * Present an end-of-internship summary to the Ardagh Metal Packaging executive leadership team Minimum Qualifications: * High school diploma * Ability to complete a 10-week internship from June-August 2026 * Cumulative GPA of a 2.6 * Completion of PLTW coursework, preferably * Ambition to pursue a career in the manufacturing industry, preferably Work Environment: * Required to wear Personal Protective Equipment (PPE) such as hearing and eye protection, steel toe boots, and other PPE * Must be willing to travel to the corporate office (Chicago, IL) for final week * Compliance with FDA regulations established by OSHA and the company Ardagh Metal Packaging is a leading global supplier of sustainable, infinitely recyclable metal beverage cans to brand owners. A subsidiary of sustainable packaging business Ardagh Group and a leading industry metal packaging company, Ardagh Metal Packaging employs more than 6,300 people across Europe, North America and Brazil, with sales of approximately $4.7 billion. Ardagh Metal Packaging believes that the success of our business depends on the success of our people. We strive to create working environments where our employees feel valued and can work to their full potential. We offer exciting and rewarding opportunities for talented and creative people. If you have ambition and want to make an impact with your career, come and join our team - you'll enjoy the journey! Ardagh Metal Packaging - North America has been and will continue to be an equal opportunity employer. All employment decisions are made without regard to sex, gender (including pregnancy, childbirth, breast feeding, and related conditions), sexual orientation, gender identity, gender expression, race, creed, religion (including religious dress and grooming), color, national origin, ancestry (including association, affiliation, or participation with persons or activities related to national origin, English-proficiency or accent, or immigration status), physical or mental disability, medical condition, genetic information, marital or domestic partner status, age, veteran or military status or any other basis prohibited by federal, state, or local law. Discrimination against any employee or applicant based on any of these factors is prohibited. The hourly base for this role is $21.00. Please note that the wage provided is a good faith estimate and is only applicable for California residents. The wage could be different for applicants who do not reside in California. Nearest Major Market: Sacramento Nearest Secondary Market: Fairfield
    $21 hourly 60d+ ago

  • Group Administrative Assistant

    Redwood Electric Group 4.5company rating

    Project assistant job in Vacaville, CA

    About the job Redwood Electric Group is seeking a proactive and detail-oriented Administrative Assistant to support our on-site Project Management and Field teams. This role is essential to keeping project operations running smoothly and efficiently, requiring strong organizational skills, financial awareness, and the ability to communicate effectively across teams. Duties/Responsibilities Office Management Serve as primary contact for property management and all building-related vendors. Oversee office and field needs, including ordering, managing, and organizing supplies, coordinating deliveries, and maintaining equipment. Coordinate facility services such as cleaning, pest control, HVAC maintenance, fire inspections, alarm permits, and security access. Update and issue key fobs for new employees, and manage access removal when employees separate. Manage recurring vendor services (e.g., copier, shredding, water delivery) and ensure invoices are sent to the Accounting department. Maintain current phone extension lists and office directories in coordination with IT. Answer incoming calls, greet visitors, and route inquiries to the appropriate team members. Receive, sort, and distribute mail and packages, and coordinate outgoing shipments as needed. Administration Coordination Set up and maintain project documentation in ProjectSight, including contracts, submittals, RFIs, PCOs, and change orders. Maintain organized digital and hard-copy filing systems for all project documentation. Ensure data alignment between ProjectSight and Foundation for budgets and executed documents. Manage the submission, tracking, and receipt of submittals, RFIs, transmittals, and related logs. Support project setup, billing, insurance certificates, meeting minutes, and correspondence. Oversee project closeout, including O&M manuals, warranties, attic stock, and as-built documentation. Assist with training coordination, attendance tracking. Manage ProjectSight permissions and collaborate with IT and project partners (e.g., general contractors) to maintain proper system access. Coordinate with Prefab and Warehouse teams on material deliveries, staging, and logistics. Required Skills/Abilities Strong proficiency in Microsoft Excel, Word, and Outlook. Experience with project management software, preferably ProjectSight. Excellent organizational and multitasking abilities. Strong written and verbal communication skills. Ability to prioritize tasks and maintain accuracy under tight deadlines. Professional, proactive, and service-oriented approach to internal and external customers. Education and Experience High school diploma or GED required. Minimum of 3 years of administrative assistant experience, preferably in the construction industry. Working Conditions This position is based in our Vacaville office and is not eligible for remote work. Work may be performed in an office or on active job sites, depending on role and project needs. Office work includes sitting, typing, and using a computer for extended periods. Field environments may involve walking, standing, bending, or lifting materials (up to 30 lbs). Noise levels range from quiet (office) to high (job sites). May require occasional travel to project locations or meetings. REG will provide reasonable accommodations as required by the ADA and applicable state law. Disclaimer The duties and responsibilities listed above are representative of the work typically performed in this role but are not intended to be a comprehensive list. Actual responsibilities may vary depending on department needs, project scope, or business requirements. Employees may be assigned additional tasks as needed to support company goals and operations.
    $36k-49k yearly est. 3d ago

  • Project Administrator

    Haggerty 4.0company rating

    Project assistant job in Stockton, CA

    Description The Project Administrator is accountable to provide support to the Project Management and Accounting teams in terms of document control, record keeping, A/P, A/R, and clear communication with our Clients, Subcontractors, Vendors, and all Haggerty Construction Inc. (HCI) team members. The Project Administrator is accountable for monitoring the progress of Construction projects, issuing subcontracts and change orders, processing A/P invoices for Subcontractors and issuing A/R project billings to Clients. Project Administrators must diligently follow up with Subcontractors and Project Managers to ensure all documents are received and processed in a timely manner. The minimum responsibilities for this position include, but are not limited to, the following: Accountable For Project Accounting Identify information gaps and omission to check accurate management of the accounts in all operating systems Understands budgeting, project forecasting, cost control, schedule, anticipated cost and project profitability in the Construction Department Develop a thorough understanding of the billing parameters surrounding each project, with special emphasis on the subcontractors involved and schedules as they relate to billing Enter project budgets and Schedule of Values (SOV) in software programs Review and input Subcontractor/Vendor invoices for approval by Project Manager in Procore Discuss with Project Manager which subcontract invoices are being billed within monthly Pay Applications or percentages complete (if invoice not received) Create percentage complete Subcontractor ‘invoices' in Procore to ensure proper financials are accounted for and follow up with subs to collect actual invoices Handle all subcontractor communications in a professional and expedient manner Collect and track California Preliminary Notices, Conditional, & Unconditional waivers for Subcontractors, third tier Subcontractors and Suppliers for each assigned project Create all monthly construction billings per Project Managers request, ensuring accuracy and distributing final approved pay applications to Client and Lender, if applicable Follow up on collection status of project receivable payments Assist in collecting any special owner requirements for billing, i.e. sub lien releases Maintain project-related records The ability to identify, analyze and resolve complex issues within each project Ability to maintain confidentiality of all financial data Accurately complete accounting closeout for each project ensuring all costs are captured and commitments to subcontractors and vendors are recorded and closed in Procore Contract Administration Collection and tracking for current status throughout duration of projects all job specific subcontractor documents including, but not limited to executed contracts and packets, business and contractor licenses, IIPP safety policies, W-9's and Certificates of Insurance (COI), prior to any work being performed Maintaining an organized job project folder on HCI's main server or electronic repository (Procore) Auditing job files within operating systems and files for accuracy in both charges and credits as well as vetting contract language to ensure good communication to our subcontractors and internal staff are achieved Generate Letters of Intent (LOI) to subcontractors under direction of Project Manager Accurate preparation of subcontract agreements and purchase orders in compliance with the bid documents, budget, and estimate in HCI's current construction management software program Prepare and issue Change Orders under direction of Project Manager Verify executed subcontract and change order commitments are ERP linked Proactively communicate and maintain good relationship with Subcontractors Research and process HCI Preliminary Lien Notices prior to starting projects Maintain & update Procore directory, both global and project specific Collection and tracking of job specific closeout documentation, including O&M Manuals, warranty's and as-built plans to provide our respective Client Assists Project Managers with meeting preparation and capturing accurate meeting minutes and/or action items to distribute to team Project Administration Support with Field Team Operations Work with Project Managers to determine which cost codes in budget should be utilized Work with Project Manager, Project Engineer, and Field Supervisor to create Work Orders Create and process all Purchase Order's for self-performing work as Field Team needs Place material orders, when needed for Field Team Arrange delivery of temporary services, when needed for Field Team Support and communicate regularly with each assigned Superintendent Review Procore photos, daily logs, etc. for accuracy, review of duplication, and identify missing information and assist Superintendent with keeping it organized Reports To The Project Administrator reports directly to the Project Accounting Manager General Requirements Must have working knowledge of Microsoft Office programs including, but not limited to, Outlook, Word, and Excel Working knowledge of PROCORE Construction software Experience with accounting software (Knowledge of Sage 100 preferred) Ability to create and work with Adobe and/or Bluebeam PDF's Ability to type minimum 40 WPM Ability to use 10-key data entry General knowledge of project contracts and change order documents Understanding of Construction Mechanic's Lien Law rules and notice requirements Ability to understand and grow experience in all types of construction and knowledge of industry practices, processes, and standards Excellent written and verbal communication skills and ability to understand the same Excellent listening and understanding skills Must be proactive, well organized, and have a strong ability to prioritize and manage multiple projects Extreme attention to detail Must have excellent follow up skills, both internally and externally Ability to work independently as well as part of a larger team Strong work ethic, deadline driven, and a “can do attitude” Must be self-motivated, punctual, and professional in both presentation, appearance, and speech Able to lift a minimum of 25 pounds Fluent in the English language Reliable personal transportation and a motor vehicle driving record that is consistent with HCI's and insurance carrier's standards and policies Ongoing professional development and training is highly encouraged and is tied into compensation and career advancement consideration This position may be tasked with other business-related duties as necessary
    $41k-49k yearly est. 60d+ ago

Learn more about project assistant jobs

How much does a project assistant earn in Arden-Arcade, CA?

The average project assistant in Arden-Arcade, CA earns between $32,000 and $85,000 annually. This compares to the national average project assistant range of $25,000 to $57,000.

Average project assistant salary in Arden-Arcade, CA

$52,000

What are the biggest employers of Project Assistants in Arden-Arcade, CA?

The biggest employers of Project Assistants in Arden-Arcade, CA are:
  1. Marsh & McLennan Companies
  2. Deacon Construction, LLC
  3. Iron Mechanical
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