Project assistant jobs in Fountainebleau, FL - 733 jobs

Founded in Boston, Massachusetts in 2007, Liberty offers expertise in a broad array of construction and equipment services nationwide including general requirements, equipment, supply, concrete, special projects, and site access solutions. Our experience, combined with our innovative approach and stellar customer service, ensures a seamless experience -with safety and reliability at the forefront. We've built strong relationships with key contractors and clients in every sector, including commercial, residential, healthcare, and higher education. Overview: The Operation Support Assistant is responsible for supporting the regional operational team in managing and administering systems, maintaining project files and accounts and supporting the broader office through administrative support. The broad spectrum of duties includes Systems administration and Operations Support. Duties & Responsibilities: System Administration Manage HH2 projects across all sites, including establishing new user access, issuing password resets, and adding new employees to designated payroll groups. o Deliver systems training for Liberty field and office staff, as well as external users; update training guides and materials as needed. o Ensure accurate assignment and maintenance of payroll approval paths for all jobs. o Verify that all laborer, carpenter, and operator time is entered correctly each week and coded properly based on union/non-union requirements; ensure weekly client approval and escalate unapproved hours to the PM team. o Provide payroll processing support to Payroll Managers. o Manage fuel card requests and distribution. o Oversee all Core Cloud expenses, including gathering backup from the Liberty team and ensuring entries are properly coded for approval. Operations Support Open jobs in HH2, Rental Results, and other systems; coordinate with Accounting and PM teams on cost code setup and respond to new cost code requests as needed. o Maintain the active job list in HH2 and review regularly for job closures. o Communicate with client teams to address requests and prioritize departmental needs. o Save and organize weekly job labor backup files for Accounting and PM teams across all projects. o Coordinate and schedule regional weekly operations meetings. o Provide administrative support to Liberty operations and leadership teams as needed. o Assist with new hire and layoff paperwork for field employees. Project Management Support Create, track, and distribute Change Order Requests monthly for payment application submissions. Collaborate with the Business Administration Team to ensure StratusVue is updated with all CORs and aligned with contract values. Compliance Support Support Labor Services companies in proper setup for rate‑compliance projects (Certified Payroll, Responsible Wages, etc.), including establishing systems for tracking and ensuring compliance. Collect and verify certified payroll reports to ensure accuracy and compliance for all Labor Service providers. o Request, verify, and track Certificates of Insurance for all labor vendors across all projects, ensuring compliance with project‑specific requirements. Qualifications: Proficient in basic administrative functions and skilled in the use of office equipment and computer software including Microsoft Word, Excel and Outlook. Ability to manage and prioritize tasks/projects with little supervision. Excellent written and verbal communication skills. 4-year college degree or equivalent work experience desired. Construction background preferred, but not necessary. Professional appearance and manner. Ability to travel to various job sites Working Conditions: General office working conditions with some exposure and time on the physical job site and/or in the construction trailer. Job site walking Disclaimer: While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stand; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level and spend additional time on the physical job site or construction trailer. Job site walking.

One of the best-known names in cruising, Princess is the world's leading international premium cruise line and tour company, carrying millions of guests each year to hundreds of destinations around the globe. We give our guests the Medallion Class experience others simply cannot. The Love Boat promises something for everyone. We are looking for an amazing Specialist, Strategic Projects to fill this role, which is based in our Doral office. The Specialist, Strategic Projects is a hands-on contributor within the Strategy & Analytics organization, reporting to the Manager, Strategic Projects. This role is responsible for supporting the execution of strategic initiatives that span shipboard and shoreside operations, with a focus on transformation, innovation, and performance improvement. Here is a summary of what Princess is looking for in its Specialist, Strategic Projects. Is this you? **Responsibilities** + Support the day-to-day execution of strategic projects across shipboard and shoreside operations, including guest experience, onboard revenue, product innovation, and process improvements. + Conduct detailed quantitative and qualitative analysis to inform project direction and measure impact. + Assist in scoping, planning, and implementing project workstreams, ensuring objectives, timelines, and deliverables are clearly defined and met. + Prepare and maintain project documentation, including business cases, implementation plans, and progress reports for leadership review. + Coordinate with cross-functional teams to facilitate alignment and accountability on high-priority initiatives. + Monitor project milestones and timelines, proactively identifying risks or barriers and supporting their resolution. + Prepare clear communications and reporting materials to update stakeholders and leadership on project status and outcomes. + Work closely with the Manager, Strategic Projects, and other team members to share insights, best practices, and lessons learned. + Contribute to a collaborative, high-performance team culture focused on innovation and operational excellence. + Support process improvement efforts and champion experimentation within project workstreams, helping to drive ongoing transformation. **Requirements** + Bachelor's degree required + 2+ years of experience in business intelligence, or an alternative analytical field, preferably in hospitality, cruise, or travel industries. + Proven track record of delivering large-scale, cross-functional initiatives with significant financial impact. + Exceptional leadership, communication, and stakeholder management skills. + Ability to thrive in a fast-paced, matrixed environment. + Strong analytical and problem-solving abilities, with a track record of turning data and insights into actionable plans. + Advanced project management skills, including the ability to coordinate multiple initiatives and drive cross-functional collaboration. + Excellent written and verbal communication skills, with experience preparing presentations and reports for senior audiences. + Ability to synthesize complex information and present it in a clear, compelling manner. + Proficiency in building relationships and working effectively across teams and organizational levels. + Adaptability and resourcefulness in a fast-paced, dynamic environment. + Experience in the travel, hospitality, or consumer experience industries is preferred. + **This position is considered Hybrid and follows the Company's schedule of three days in the office per week (Tuesday - Thursday)** **What You Can Expect** + Cruise and Travel Privileges for You and Your Family + Health Benefits + 401(k) + Employee Stock Purchase Plan + Training & Professional Development + Tuition & Professional Certification Reimbursement + Rewards & Incentives **Our Culture... Stronger Together** Our highest responsibility and top priority is compliance, environmental protection and the health, safety and well-being of our guests, the people in the communities we touch and serve, and our shipboard and shoreside employees. Please visit our site to learn more about our Culture Essentials, Corporate Vision Statement and our Core Values at: ******************************************************* Princess is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. **Americans with Disabilities Act (ADA)** Princess will provide reasonable accommodations with the application process, upon your request, as required to comply with applicable laws. If you have a disability and require assistance in this application process, please contact ********************************** **\#PCL**

Pirtle Construction is one of Florida's premier builders, with a yearly revenue of over $250 million. The company specializes in constructing public facilities, including schools, public safety, municipal projects, and private/commercial development. Since 1968, Pirtle Construction has been committed to delivering excellence from concept to completion. Pirtle Construction Company has earned a distinct reputation for providing exceptional client service while constructing high-quality buildings. Our Team is an integral part of our success and the key behind our reputation as one of the most respected builders in Florida. We strive to reward our employees by creating an environment that promotes professional and personal growth. We are proud to offer competitive salaries and benefits in a company that cares about its people. Pirtle Construction is proud to share company ownership with its employees through our Employee Stock Ownership Plan (ESOP) We are seeking a Project Coordinator who is well-organized, detail-oriented, a great communicator, must have the ability to work independently, and have a passion for success and growth while being able to handle a fast-paced environment and work on multiple projects simultaneously. The ideal candidate will provide administrative support to the Project Management Team. Responsibilities Process general correspondence for the Project Manager. Process change orders with subcontractors and owners. Process bid packages to bidding subcontractors, owners, and architects. Process, log, collect, assemble, and submit all closeout documents. Assist the Project Manager with calendar and appointments. Maintain and update daily job logs, construction progress photographs, submittals, meeting minutes, subcontractor, and other contact information for your projects. Communicate with owners, vendors, subcontractors, and architects via fax, e-mail, and phone. Responsible for electronic filing of project material. Must have experience in construction processes for Submittals, RFI, Subcontracts, COI, subcontractor relations, scheduling, and purchasing. "We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.” Skills and Qualifications Strong knowledge of Microsoft Office (Word, Excel, and Outlook). Exceptional communication and interpersonal skills. Demonstrate ability to manage details and multitask. Excellent organizational and follow-through skills. Ability to handle change. Must have experience in construction (Required) Bi-lingual is a plus.

In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. WME GROUP WME Group is a global network of businesses that represent the world's leading talent, intellectual property and brands. WME Group comprises preeminent talent agency WME, global marketing agency 160over90, brand licensing agency IMG Licensing, and non-scripted content business Pantheon Media Group. WME WME is the world's preeminent talent agency. With over 125 years of experience, WME enables artists, athletes and brands to grow their businesses, leverage the full potential of their intellectual property, and bring projects to life that define the cultural landscape. WME's expertise spans books, comedy, digital media, fashion, film, food, licensing, music, sports, television, theater, and more. Headquartered in Beverly Hills, WME's office locations include Australia, Chicago, China, London, Miami, Nashville, and New York. WME is part of WME Group, a global network of businesses that represent the world's leading talent, intellectual property and brands. For more information, please visit ****************** Responsibilities: • Assist agent in all professional administrative matters. • Ensure clients and client businesses are handled appropriately. • Answer phones and make calls in a professional manner. • Analyze content dependent on the Agent's department. • Schedule meetings and maintain calendar. • Track deals and associated tasks. Experience Required: • Excellent verbal and written skills. • Basic computer skills are mandatory. • Experience using Microsoft Office and Microsoft Outlook. • Former Assistant experience is a plus. Knowledge, Skills and Abilities: • General knowledge and keen interest of sports industry, especially golf • Must be personable with ability to maintain confidentiality at all times-role is client-facing. • Must be detail-oriented, organized, and able to adapt to changes and work in a fast-paced, demanding environment. • Must be an excellent multi-tasker and have proven problem-solving abilities. • Demonstrates accuracy and thoroughness in execution of assigned tasks. • Ability to work autonomously and spearhead delegated tasks. • Dependable and proactive. Able to prioritize the workload and use time efficiently. • Knowledge of WME Group architecture is a plus. WME is an equal opportunity employer and encourages applications from qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

About the Company BEYOND Hospitality has been appointed by Qatar Airways to deliver the Qatar Airways Holidays (QRH) Tour Operator Program for the FIFA World Cup 2026™, providing a white-label travel services solution comprising flights, accommodation, ground transportation, match tickets and potentially other ancillary services. About the Role The role requires coordination of ticket-inclusive travel packages in compliance with Qatar Airways Holidays' and Event regulations and policies. In parallel, the Travel Services department will also be managing a ticket exclusive travel package for the FWC26 which will be marketed to 3rd party organisations and sales agents across the world, under the Beyond brand. The Travel Services Program Coordinator supports the Tour Operator Program delivery by combining travel services industry expertise with PMO discipline and advanced Microsoft Office 365 and Excel automation skills. Responsibilities Support delivery of the full tour operator program lifecycle from initiation through closure, applying PMO best practices, principles, processes, and governance. Develop/ maintain supporting PMO documents as needed, including project charters, WBS, and governance documentation. Manage change, quality, and control processes, maintaining applicable logs. Track progress, interdependencies, and milestones across all workstreams, conducting regular health checks to ensure timely delivery. Coordinate cross-functional activities between Travel Services and other functional departments and assist with the communication of any activity, outcomes or decisions. Where appropriate, set up and lead cross functional project meetings. Monitor KPIs and operational metrics, preparing concise status reports for steering committees. Facilitate effective information flow, program meetings, action tracking, and follow-through. Coordinate program deliverables across multiple geographies and time zones, ensuring alignment with local operational requirements. Leverage tour operator/ travel services expertise across flights, accommodation, and ground transport to work with the subject matter experts to identify operational gaps and implement solutions. Support development of travel services commercial and operational procedures and workflows, in conjunction with the head of these areas and Program Director, as needed. Work with Travel Services to develop a plan to apply industry best practices to enhance program delivery and customer experience. Support compliance monitoring and service-level adherence. Support operational readiness planning for event-time service delivery. Build and maintain Excel-based tracking systems with automation for travel services operations. Create dashboards consolidating data from multiple sources. Maintain risk registers, KPIs, and program health metrics to support performance monitoring. Ensure data accuracy and consistency across all documents and reporting platforms. Monitor compliance with project obligations and Qatar Airways Holidays policies, escalating risks as necessary. Review existing workflows to identify opportunities for automation, efficiency, and simplification. Design collaboration structures that maximize efficiency information dissemination. Implement SharePoint architectures and Power Automate workflows. Document processes for consistent execution and monitoring. Qualifications Proven experience in project coordination or management, with a strong understanding of project management methodologies and tools. Experience in tour operator/ travel services/ product operations. Knowledge of either tour operator requirements, operations, group travel management, travel services and packages preferred. Project management certification (CAPM, PMP) preferred. Required Skills Skilled in project management tools and software. Proficient in Office 365, including SharePoint, Power Automate, and Teams governance preferred. Advanced Excel such as VBA, macros, complex formulas, Power Query a bonus. Preferred Skills Strong organizational skills with the ability to manage multiple workstreams, priorities, and deadlines concurrently. Exceptional attention to detail while maintaining a strategic perspective and translating complex requirements into structured, actionable outcomes. Analytical and proactive in problem-solving and risk management. Solutions-focused with a strong sense of ownership and accountability. Resilient and adaptable, thriving in fast-paced, agile, deadline-driven environments and performing under pressure. Collaborative team player with excellent interpersonal skills. Excellent written and verbal communication skills. Pay range and compensation package Working hours 09:00 - 18:00 Monday-Friday. Due to the nature of the business, the candidate will be required to work after hours and on weekends as required and be available for long hours during events, including weekends and holidays. Equal Opportunity Statement Provide full support to BEYOND in meeting deadlines which require input. Manage and treat all matters of a confidential nature, oral or written, with tact and discretion. Demonstrate a positive attitude to all colleagues and team members. Work collaboratively with the wider BEYOND Hospitality and BEYOND Accommodation Team. Follow all policies and procedures related to absence, sickness, business travel and expenses, and ensure compliance within the agreed timeframe. Understand and strictly adhere to the Rules & Regulations established in the Company Handbook, and other internal BEYOND Hospitality policies and procedures. This role will require regular travel to event locations, host city venues and off site project meetings.

Our client is seeking a front desk receptionist to join their team! Greet and welcome visitors in a warm and professional manner. Manage incoming phone calls, directing them to the appropriate personnel while maintaining phone etiquette. Maintain an organized filing system for documents and records. Scheduling appointments, managing calendars, and handling correspondence. Assist with administrative tasks as a personal assistant when required. Ensure the front desk area is tidy and presentable at all times. Handle customer inquiries and provide information about services offered. Support team members with various tasks as needed to ensure smooth operations. Skills Strong computer literacy with the ability to type efficiently and accurately. Familiarity with phone systems and excellent phone etiquette. Bilingual abilities are a plus, enhancing communication with diverse clientele. Exceptional customer service skills with a friendly disposition. Strong organizational skills with attention to detail in managing files and documentation. Ability to work independently as well as part of a team in a dynamic environment.

The Flacks Group of companies is seeking and executive assistant to support its executive team in it newly planned head office in Coral Gables, Florida Founded in 1983, The Flacks Group of companies operates a portfolio with $4 billion in assets. The company specializes in acquiring and revitalizing distressed businesses in the manufacturing, industrial, processing, and engineering sectors, with revenues between $50 million and $2 billion and distressed real estate. The objective is to build and hold long-term, and create value through strategic acquisitions and management initiatives. The Executive Assistant will provide high-level administrative support to the CEO and other Executive Committee members, reporting directly to the CEO. The Executive Assistant will provide support to the management team, including the Chairmen, CEO, CFO and CIO. The Executive Assistant also serves as a liaison to the CEOs and management teams of the portfolio companies; organizes and coordinates executive outreach and external relations efforts, and oversees special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. Key Responsibilities: Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company. Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization. Arrange travel and accommodations for executives. Prepare expense reports. Ability to function well in a high-paced environment; performs additional duties as assigned by executives. Manage the Executive's contacts. Assist in preparing and managing presentations and decks. Prepare and manage financial reports. Skills Required: Bachelor's degree required 5+ years of related experience required in working in an executive assistant role supporting C-Level executives. Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) Ability to communicate effectively and professionally Salary: $60k-$70k based on experience plus benefits

5th HQ - We are seeking a Production Team Lead to lead and oversee daily manufacturing operations in our nutraceutical production facility. This role is responsible for ensuring efficiency, quality, and compliance with industry regulations while maintaining a safe and productive work environment. The ideal candidate will have strong leadership skills, experience in production management, and a keen eye for process improvement. Location: Miramar, FL Schedule: Monday - Friday, 8:30 AM - 5:00 PM Salary: $19/hr Key Responsibilities: Supervise and coordinate daily production activities to meet production targets and quality standards. Ensure compliance with GMP (Good Manufacturing Practices), safety regulations, and company policies. Monitor and manage production schedules, inventory levels, and workflow efficiency. Train, mentor, and supervise production staff, ensuring proper execution of job duties. Identify and implement process improvements to enhance productivity and reduce waste. Maintain detailed production reports, tracking key performance indicators (KPIs). Coordinate with Quality Control and R&D teams to ensure product consistency and adherence to specifications. Troubleshoot operational issues and provide timely solutions to maintain production flow. Oversee the proper use and maintenance of equipment to ensure safety and efficiency. Promote a positive and collaborative work environment that fosters teamwork and high performance. Qualifications: 2+ years of experience in a supervisory role within a manufacturing or nutraceutical environment. Strong knowledge of GMP, FDA, and industry regulations for nutraceutical production. Experience with production planning, inventory control, and workflow optimization. Leadership and team management skills with the ability to train and develop staff. Excellent problem-solving and decision-making abilities in a fast-paced environment. Strong organizational and multitasking skills to manage multiple priorities effectively. Proficiency in Microsoft Office and familiarity with ERP systems is a plus. Ability to lift up to 50 lbs and work in a manufacturing setting as needed. Apply today and become a key player in our growing production team!

Becker was honored by U.S. News & World Report as one of the best law firms to work for in both the 2024 and 2025 inaugural lists, reflecting our strong commitment to employee well-being, professional development, and a supportive workplace culture. Come be a part of our award-winning team! Becker is a diverse, multi-practice, commercial law firm with international affiliates and offices in Florida, New York, New Jersey and Washington, DC. Becker prides itself on client focused services and a commitment to always exceeding our client's expectations. Since 1973, we have been focusing on building a culture that is collaborative, creative, and passionate about growth. We offer a comprehensive benefits package including Employer-Paid benefits, Mental Health coverage, and even a 401k match! To fulfill our commitment to our employee's health and safety, Becker has committees - such as the Mental Health and Wellness Committee - that ensures our employee's individual health is always a priority. We provide every incoming employee with individualized training to ensure that they are experts on Becker's use of above-industry-standard software and in their role. POSITION SUMMARY: The Accounting Administrative Assistant will provide administrative and operational support to the Accounting Department under the supervision of the Director of Accounting. This role is responsible for scanning, filing, organizing, and maintaining financial and accounting records, as well as assisting with Accounts Payable (AP), Accounts Receivable (AR), and Banking functions. The ideal candidate is detail-oriented, dependable, and capable of communicating effectively both verbally and in writing while working in a fast-paced, deadline-driven professional environment. DUTIES/RESPONSIBILITIES: Assist and back-up Accounts Receivable (AR) with processing of incoming mail, including posting cash receipts, whether electronic or physical checks. Complete vendor/client registration requests for electronic payment conversion. Process and return duplicate or overpaid checks to clients. Update the barcode in Expert Image for each expense report. Scan supporting documents into Expert Image. Compile and maintain supporting documents in iManage for the department. Scan fimwide voided checks into iManage. Manage address changes, including responding to the request and inquiries. Support and back-up the AP and Banking team as follows: AP: Upload missing images to Expert AP for invoices; upload the FEDEX feed into Expert AP; assist with entering check requests and post and hold as needed. Banking: Post incoming or outgoing wire transfers. Any and all other duties as may be required of the job. REQUIRED SKILLS/ABILITIES: Experience in an office environment. Experience in an accounting environment. Detail-oriented, adapt well to change, and possess good written and verbal communication skills. EDUCATION AND EXPERIENCE: Associate Degree in Accounting Replies are given within 24 hours, so apply today for immediate consideration. Equal Employment Opportunity Becker is committed to diversity in the workplace. Workplace diversity refers to the protection, respect and inclusion of all of the attributes that each employee contributes to the workplace. We strive for a workplace that welcomes and respects all employees regardless of any protected class status, including, but not limited to, race, color, religious creed, national origin, sex, sexual orientation, gender identity, genetic information, military service, age, ancestry, and disability. We also acknowledge the other ways in which people are different, such as educational level, life experience, work experience, socio-economic background, and personality and recognize the value of these individual differences. We are wholly committed to creating hiring practices and a work environment that values and utilizes the contributions of people with different backgrounds, experiences, and perspectives. As such, it is the policy of Becker to recruit, employ, train, develop, and promote employees on the basis of individual qualifications, competence, and merit. We believe that all persons are entitled to equal employment opportunity and do not discriminate on any basis prohibited by applicable law. It is our goal to fully comply with the letter of the law, as well as its spirit and intent. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

About The Role: A highly desirable international design studio is seeking a friendly, organized, and reliable Part-Time Administrative Assistant to support their Miami office 3 days/week. This role is ideal for someone who enjoys being helpful, has a positive attitude, and is looking for a steady, part-time position within a creative environment. This role will provide light front-of-house and general studio support and will act as the first point of contact for guests and clients when needed. This position will still assist with day-to-day office needs and basic administrative support for the team. Responsibilities will include coordinating meetings, ordering supplies, helping with simple logistics, and supporting the team as needed. This is a great opportunity for a capable admin who is a quick learner and enjoys contributing to a warm, collaborative workplace. Key Responsibilities: Welcome visitors and assist with any light front-of-house needs. Help maintain studio organization, kitchen, and shared spaces Assist with setting up meetings, calls, and occasional presentations Provide general administrative support to the studio team Help with ordering supplies and basic inventory tracking Support onboarding needs and occasional studio initiatives Coordinate with vendors or IT support as needed Assist with ad-hoc tasks to help keep the office running smoothly Key Skills/Requirements: Prior experience in an administrative, office support, or coordinator role Organized, dependable, and comfortable managing light multitasking Friendly, professional, and approachable with a positive attitude Quick learner who is happy to pitch in where needed Proficient in Microsoft Office and Outlook Team-oriented and comfortable in a lower-volume, flexible office environment To apply for this position please click on the apply button to attach your resume (and portfolio for design positions). By applying for this role, you are confirming that you agree to our Privacy Policy (full details are shown at the bottom of our website), and that all details submitted by you are correct and to the best of your knowledge. The Crowd is an equal opportunities employer and agency.

Introduction At Gallagher Bassett, we're there when it matters most because helping people through challenging moments is more than just our job, it's our purpose. Every day, we help clients navigate complexity, support recovery, and deliver outcomes that make a real difference in people's lives. It takes empathy, precision, and a strong sense of partnership-and that's exactly what you'll find here. We're a team of fast-paced fixers, empathetic experts, and outcomes drivers - people who care deeply about doing the right thing and doing it well. Whether you're managing claims, supporting clients, or improving processes, you'll play a vital role in helping businesses and individuals move forward with confidence. Here, you'll be supported by a culture that values teamwork, encourages curiosity, and celebrates the impact of your work. Because when you're here, you're part of something bigger. You're part of a team that shows up, stands together, and leads with purpose. Overview Gallagher Bassett Technical Services (GBTS) is a professional Industrial Hygiene (IH) and Environmental, Health & Safety (EH&S) consulting division of Gallagher Bassett. We are seeking a qualified Associate Project Specialist to become a valued member of Industrial Hygiene and Building Science Team in the Miami/Fort Lauderdale area. The ideal candidate for this position must be a motivated individual with the ability to conduct field assessments and generate quality deliverables with minor supervision. Pay Range: $22.00 to $25.00 an hour depending on experience. Location: Miami / Fort Lauderdale Area Hours: M-F 8am - 4pm or something similar (may be required to work some nights and weekends) How you'll make an impact Position Summary: Hybrid work location (e., home and office), reporting to a Senior Project Manager. Anticipated > 50% travel throughout Florida, with potential for minimal travel throughout the United States. Conduct various assessments, including but not limited to, pre-demolition/renovation hazardous building surveys (e.g., asbestos, lead-based paint, PCBs, etc.), indoor air quality (IAQ) assessments, moisture/mold damage assessments, worker exposure monitoring, and radon testing. Hands-on experience with various exposure monitoring and sampling devices (e.g., moisture meter, high volume and personnel pumps, handheld direct-read devices, etc.). Knowledgeable with applicable federal, state, and local regulations associated with field assessments (e.g., OSHA, EPA, NIOSH, FDEP, etc.). Ability to generate reports based upon findings of fieldwork in accordance with applicable federal, state, and local regulations, as well as current industry guidelines and best practices. About You Required: Bachelor's degree from an accredited college. AHERA-certified Asbestos Inspector and/or Supervisor (preferred current status) Minimum 1-3 years of professional experience in Environmental Consulting and Industrial Hygiene. Valid driver's license and insurance for personal vehicle. Computer competency in Microsoft Office products including Word, Excel, and PowerPoint. Home access to high-speed internet (computer and monitors provided). Ability to navigate client properties, which could entail climbing, walking, and lifting at least 25 lbs. Ability to pass a medical clearance physical to wear a respirator. Ability to pass criminal background check. Available on occasion for off-shift and weekend work or other field investigations which will require overnight stays. Desired: NIOSH 582 Certificate Florida licensed Mold Assessor EPA certified Lead Inspector and/or Risk Assessor Florida licensed Radon Measurement Technician or Specialist. Experience with Phase I and Phase II environmental site assessments. Bi-lingual or multi-lingual communication skills. Strong organizational skills and ability to participate in multiple projects at the same time. #LI-KB3 Compensation and benefits We offer a competitive and comprehensive compensation package. The base salary range represents the anticipated low end and high end of the range for this position. The actual compensation will be influenced by a wide range of factors including, but not limited to previous experience, education, pay market/geography, complexity or scope, specialized skill set, lines of business/practice area, supply/demand, and scheduled hours. On top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits. Below are the minimum core benefits you'll get, depending on your job level these benefits may improve: Medical/dental/vision plans, which start from day one! Life and accident insurance 401(K) and Roth options Tax-advantaged accounts (HSA, FSA) Educational expense reimbursement Paid parental leave Other benefits include: Digital mental health services (Talkspace) Flexible work hours (availability varies by office and job function) Training programs Gallagher Thrive program - elevating your health through challenges, workshops and digital fitness programs for your overall wellbeing Charitable matching gift program And more... The benefits summary above applies to fulltime positions. If you are not applying for a fulltime position, details about benefits will be provided during the selection process. We value inclusion and diversity Click Here to review our U.S. Eligibility Requirements Inclusion and diversity (I&D) is a core part of our business, and it's embedded into the fabric of our organization. For more than 95 years, Gallagher has led with a commitment to sustainability and to support the communities where we live and work. Gallagher embraces our employees' diverse identities, experiences and talents, allowing us to better serve our clients and communities. We see inclusion as a conscious commitment and diversity as a vital strength. By embracing diversity in all its forms, we live out The Gallagher Way to its fullest. Gallagher believes that all persons are entitled to equal employment opportunity and prohibits any form of discrimination by its managers, employees, vendors or customers based on race, color, religion, creed, gender (including pregnancy status), sexual orientation, gender identity (which includes transgender and other gender non-conforming individuals), gender expression, hair expression, marital status, parental status, age, national origin, ancestry, disability, medical condition, genetic information, veteran or military status, citizenship status, or any other characteristic protected (herein referred to as "protected characteristics") by applicable federal, state, or local laws. Equal employment opportunity will be extended in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff, and termination. In addition, Gallagher will make reasonable accommodations to known physical or mental limitations of an otherwise qualified person with a disability, unless the accommodation would impose an undue hardship on the operation of our business.

Location: Miami, FL (Brickell) | Full-time | On-site Salary: $45,000 base + 10% Performance Bonus + Benefits Lumicity is a dynamic division of G2V Recruitment, specializing in cutting-edge markets across Tech, Energy, Engineering, and Life Sciences. As part of a globally recognized recruitment group with offices across the US, UK, and Europe, Lumicity is in an exciting period of growth in both revenue and headcount. We are seeking a detail-oriented and proactive Office Administrator to join our Miami office, located in Brickell! This role is instrumental in maintaining operational excellence and a professional office environment, while also supporting the broader success of our national business. This is an exciting opportunity for a motivated professional who thrives in a fast-paced setting and is looking to grow within a dynamic, people-first organization. Key Responsibilities: Office Administration & Operations Serve as the first point of contact for visitors and staff, ensuring a welcoming and professional atmosphere. Oversee day-to-day office operations, including supply management, mail distribution, and vendor coordination. Maintain a clean, organized, and well-equipped workspace that reflects Lumicity's brand and values. Support the planning and execution of internal events, team-building activities, and client-facing functions. Assist with marketing initiatives and social media coordination in collaboration with internal stakeholders. Provide administrative support to the Director and Operations Manager, as needed. Contractor Care & Compliance Manage contractor onboarding, including W2 and C2C compliance in partnership with payroll providers. Draft, distribute, and track client and candidate contracts; ensure timely uploads to Bullhorn. Administer timesheets, background checks, and contract extensions. Monitor contractor end dates and proactively support consultants with renewal processes. Maintain accurate and up-to-date contractor records in the CRM. Act as a liaison between contractors and the sales team, delivering consistent high-quality service throughout the contractor lifecycle. About You You'll thrive in this role if you bring: Proven experience in office administration or operations support, preferably in a fast-paced, client-focused environment. Strong interpersonal and communication skills with a professional and approachable demeanour. Highly organized, detail-oriented, and capable of managing multiple priorities simultaneously. Proficiency in Microsoft Office Suite; experience with CRM systems (e.g., Bullhorn) is a plus. Demonstrated ability to work independently and collaboratively across teams and time zones. A proactive mindset with a commitment to continuous improvement and service excellence. Ability to work independently and collaboratively across teams and time zones. Why Join Lumicity? Be an important part of a fun, young workforce within a globally recognized recruitment firm. You'll be the main coordinator in organizing and executing company events and celebrations. Work in a vibrant and energetic office with direct access to leadership and cross-functional teams. Join a supportive, high-energy culture that values initiative, collaboration, and career development. Gain exposure to multiple business functions and play a key role in shaping operational success across the US. If you are a driven professional who enjoys being at the center of a thriving team and is eager to grow with a forward-thinking organization, we'd love to speak with you!

Gulla CPA is a rapidly growing CPA and advisory firm dedicated to delivering exceptional client service. We are looking for an Administrative Assistant professional who will serve as the first point of contact for clients, visitors, and callers. This role is essential to maintaining the smooth operation of the office and ensuring every client interaction reflects the professionalism and service standards of Gulla CPA. Role Summary The Administrative Assistant ensures that every client, visitor, and caller receives friendly, prompt, and professional support. This position supports daily office operations, assists with administrative tasks, and helps the team stay organized during a period of rapid company growth. Key Responsibilities 1. Client and Visitor Interaction Answer incoming phone calls promptly and professionally, directing them to the appropriate team members Greet clients and visitors warmly upon arrival and ensure they feel welcomed Manage client check-ins and assist with meeting coordination and logistics Represent Gulla CPA with a positive, professional, and service-oriented attitude 2. Administrative Support and Daily Operations Perform daily administrative tasks including scanning, copying, filing, and organizing documents Handle all incoming and outgoing mail, packages, and deliveries Support scheduling, appointment coordination, and meeting preparation as needed Maintain office supplies, ensuring the workspace is well-stocked, organized, and operating smoothly 3. Communication and Coordination Act as a primary communication link between clients and staff Record accurate messages and deliver them promptly to the appropriate team members Assist the Super Admin and Operations team with document collection and basic client coordination Maintain strict confidentiality and professionalism when handling sensitive or private information Qualifications Previous experience in an administrative, front desk, or customer-facing role Strong communication and interpersonal skills Professional, friendly, and polished demeanor Ability to multitask, prioritize, and stay organized in a fast-paced environment Basic computer skills, including proficiency with email, calendars, and office software Dependable, punctual, and committed to high-quality client service What We're Looking For Someone who enjoys helping people and creating a welcoming environment A professional who can represent the brand well, whether answering phones, greeting clients, or supporting the team A reliable team member who keeps the office running smoothly Someone who thrives in a growing company and is ready to support day-to-day operations What We Offer A role where your work makes a real impact on the success of the firm A collaborative culture that values reliability, initiative, and growth Competitive compensation based on experience PTO, holidays, 401(k), and health insurance for full-time employees A chance to grow alongside a firm that's scaling nationally Who We Are at Gulla CPAs & Advisors Since 2019, Gulla CPA has grown from a humble local firm to a trusted financial partner serving business owners across the U.S. and internationally. Our Mission: To empower business owners with financial clarity and proactive strategies so they can take control of their financial journey. We're a dynamic CPA and advisory firm offering: Accounting Tax Compliance Tax Advisory & Consulting Fractional CFO Services Ready to be the person who keeps everything running smoothly? Apply today and help us build something extraordinary.

We are currently seeking an experienced Administrative Assistant to join our Team in Ft. Lauderdale. If you're ready to work alongside an incredibly fun and passionate team, this is a great opportunity for you! We are looking for a team member who is: Is a proactive thinker Takes a proactive approach to managing day to day functional activities Enthusiastic to successfully collaborate with team members and contribute solutions to challenges with a positive attitude Do you have? A bachelor's degree in Business Administration or a related field A year office of experience in a similar role Excellent written and communications skills with a strong attention to detail Knowledge of Microsoft (preferred) Experience in travel arrangements (preferred) Experience with expense reports (preferred) Job responsibilities will include: Reception and front desk responsibilities Office operations including but not limited to: Mail coordination, collection and distribution; Common space upkeep, and supply inventory and replenishment; Maintain and schedule us of office conference rooms and onsite guesthouse Create and update expense reports while verifying relevant support documents Handle communication with employee, clients and vendors via phone, email and in-person with a positive and professional approach Assist with coordination of firm events, meetings, and celebrations Assist with coordination and tracking of internal trainings and meeting sessions Assist with scheduling candidate interviews and coordination with hiring teams At EDSA, we are creative thinkers, enthusiastic collaborators and passionate about design. We spend our days designing the most amazing places and we have a fun time doing it. Are you ready to join our talented team? We're looking for dedicated, innovative professionals who are passionate about working for a firm that is shaping the future through planning, landscape architecture and urban design. We care deeply about our team members, both in and outside of the office. That's why we provide each of our employees with the following total rewards package: Competitive salaries Employee benefits paid for at 100% Biannual bonuses A gracious wellness stipend Firmwide cultural celebrations Financial wellness initiatives with a 401(k) And much more

As an Office Coordinator you will be an intricate part of the Global Workplace Services team providing an exceptional experience at our Weston, FL. Headquarters. We are looking for an energetic professional who thrives wearing multiple hats, is well organized, flexible and enjoys the operational challenges of supporting an office of diverse people. This role is based full-time on-site at our Weston and Sunrise FL offices. This is Contract to potential Hire after about 6 months. Pay Rate: $20 to $21 per hour Schedule: 8am to 5pm Monday Through Friday Contract To Hire Primary/Essential Duties and Key Responsibilities: Receiving visitors at the front desk by greeting, welcoming, directing and announcing Answering screening and forwarding incoming phone calls Distribute visitor badges Maintain copy machines and printers Manage iOffice tickets Oversee Large conference room bookings Coordinate catering for large meetings Support and update the Workplace Services team SharePoint site Complete audits to ensure general office space and conference rooms are clean and adequately supplied. Work with security as needed Receive and sort mail Performs other duties as assigned Preferred Qualifications At least two years of experience in a corporate environment Proficiency in Microsoft office suite (Word, Excel, Outlook, SharePoint and PowerPoint) is required, candidates with experience in CMMS operations are preferred but not required. Demonstrated customer service orientation and interpersonal and communication skills Able to travel throughout Weston/Sunrise buildings

The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. From scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner. Responsibilities Manage Owners calendars and schedule. Support office and management with day to day activities. Support the bookings and operations team with tasks such as assigning events, maintaining photographers and videographers calendars and client follow ups Assist with follow up for videos and photos with internal and external clients Assist in handling office requests for dial-ins, conference rooms, travel requests, etc. · Coordinates the involvement of internal personnel, including support, service and management resources to reach objectives, trouble-shoot issues and meet customers' expectations Qualifications Proficiency in Google Workspace (Docs, Sheets, etc.) Excellent written and verbal communication skills Ability to multi-task, organize, and prioritize work Bachelor's degree Well organized with an aptitude in problem-solving

We have a unique opportunity for the right person! Our top producing group is seeking an energetic and enthusiastic licensed real estate sales associate to join our luxury real estate team! The ideal candidate must have an active FL real estate license, superior analytical and writing skills, a great customer service demeanor, and the ability to learn quickly in an extremely fast paced environment. This position will require administrative tasks as needed. If you thrive on juggling multiple tasks and would enjoy collaborating with a team that is consistently breaking records, please submit your resume ASAP! Job Functions Prepare homes to be shown to prospective buyers, secure home after showings show homes, describe features, as needed. set appointments for showings and maintain calendar, prepare itineraries attend inspections and walk through appointments keep informed of market conditions, develop market analysis in selling area update seller on showing activities, strategic listing adjustments schedule and host open houses, brokers opens and special events maintain list of visitors review client list to ensure entry into CRM and follow up respond to leads, answer prospect calls accurately prepare correspondence, documents, Contracts, etc audit listing inventory maintain key controls deliver presentations, client gifts write copy and assist marketing department Desired Skills Strong intiative Proficient in MLS Matrix, Microsoft Office Suite, Top Producer Team Player Able to work under pressure and meet short deadlines Flexible multi-tasker with the ability to prioritize assignments Willing to do administrative and personal work as needed Requirements FL Real Estate Sales Associate Real Estate: 1 year Spanish & English required Marketing background or interest Reliable transportation Work 5 days per week including weekends Ability to read and write English & Spanish accurately Job Type: Full-time Experience: Customer Service: 1 year (Preferred) License/Certification: Florida Real Estate Sales Associate License (Required) Driver's License (Required)

We're seeking a proactive and detail-oriented Administrative Assistant with commercial real estate industry experience to serve as the right hand to the team principals and help drive day-to-day operations, marketing execution, listing preparation, and transaction coordination. You'll also help formalize systems, manage our database, and ensure our listings and clients receive white-glove service. Key Responsibilities Administrative Operations Manage calendars, schedule meetings, and handle Zoom links for internal and client meetings Prepare buyer/seller documents, deal sheets, disclosures, and team contracts (Docusign, Compass tools) Organize and maintain internal trackers, digital files, and Compass compliance (Skyslope) Assist with invoices, vendor payments, and expense tracking Order office supplies and team promo items (cards, champagne, etc.) Maintain listing and transaction pipeline reports Coordinate post-closing follow-ups and testimonials Listing & Deal Coordination Coordinate listing prep: order photos, schedule vendors (stagers, handymen, cleaners, movers) Upload listings to Compass, MLS, LoopNet, Crexi Prepare brochures, OM flyers, open house collateral, and disclosure packets Track listing performance and prepare seller updates (Compass, Zillow, Redfin) Manage offer paperwork, deal sheet creation, attorney coordination, contract execution Ensure compliance with Compass systems, generate commission invoices, finalize in Deal Closer Update all status changes across platforms Marketing & Lead Management Design and send e-blasts, brochures, newsletters (Compass Marketing Center, Mailchimp) Manage team's Instagram and Facebook pages; assist with content creation and posting Coordinate print campaigns and seasonal marketing drops Support marketing campaigns (including Google Ads and Facebook Ads if applicable) Oversee CRM maintenance, track Zillow leads, and request client reviews Event & Client Support Plan client and broker events (venue, invites, food, promo items) Coordinate vendor and prospect meetings Support holiday, seasonal, and branding outreach campaigns Qualifications Minimum 2+ years in a support role (real estate, executive assistant, operations, or marketing) Experience in real estate (residential or commercial) strongly preferred Tech-savvy: Google Workspace, Docusign, CRM systems (Compass, FUB, Salesforce), Canva Strong writing, grammar, and communication skills Meticulous attention to detail and process-oriented Friendly and professional demeanor; able to handle clients, brokers, and vendors with confidence Real estate license is a plus, but not required Compensation & Perks Competitive salary based on experience Performance-based bonuses Room for growth as the team expands Flexible hours with hybrid work setup Paid time off and Compass platform access Entrepreneurial, collaborative team culture

Job DescriptionAbout Us At The Pharmacy Hub, we collaborate with pharmaceutical brands, manufacturers, health brands, telemedicine providers, and healthcare companies to deliver essential products directly to patients. Our expertise allows us to seamlessly distribute pharmaceuticals, medical devices, and other healthcare products to consumers, ensuring greater accessibility and convenience. Core Values The Pharmacy Hub is dedicated to breaking barriers in healthcare by championing access, intervention and affordability. Customer-first mindset - we develop strong partnerships with telehealth platforms and healthcare companies to enhance access and understand their specific needs Innovation for intervention in care - we develop advanced compounding solutions and products to better support patient health outcomes Continuous improvement - we continuously improve our processes and offerings through intelligent, honest and transparent practices to deliver cost-effective solutions that truly benefit our clients and their patients. You will play a pivotal role in maintaining these values and contributing to the company's mission of redefining healthcare delivery through superior pharmacy services. About the Role Key Responsibilities Support the Project Manager in planning, executing, and monitoring operational projects across all departments: PV1, Fulfillment, PV2, Shipping, Warehouse, Inventory, and Compounding. Assist in creating project schedules, timelines, and task lists. Track project progress and report on key performance indicators (KPIs), deadlines, and milestones. Coordinate with department leads to ensure resource availability and timely completion of tasks. Maintain accurate project documentation, including meeting notes, status reports, and process updates. Identify potential bottlenecks and escalate issues to the Project Manager as needed. Assist in process improvement initiatives and workflow optimization. Prepare presentations, dashboards, and reports for management. Support cross-functional communication and follow-up on action items. Qualifications 5 years of experience supporting project management or operations in healthcare, pharmacy, or manufacturing environments. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and Google Workspace. Experience with project management tools (Jira). Strong organizational and multitasking skills. Excellent written and verbal communication skills. Detail-oriented with the ability to follow through on multiple tasks simultaneously. Ability to work collaboratively across multiple teams and departments. Basic understanding of operational workflows, KPIs, and scheduling is a plus. Preferred Skills Knowledge of pharmacy operations, compounding, and fulfillment processes. Experience preparing reports and dashboards for management. 100% on site in Davie, FL Pay Range$54,000-$74,000 USD Benefits: 401(k) with up to 4% matching Medical, dental, vision and life insurance Paid time off Paid public holidays At The Pharmacy Hub, we don't just offer jobs-we offer opportunities for career growth and development. We take pride in our fast-paced, team-driven culture and are committed to supporting our employees in achieving success. If you're ready to join a company that values hard work, dedication, and teamwork, apply today! We look forward to welcoming you to The Pharmacy Hub and working together to deliver top-tier pharmacy fulfillment solutions.