Project assistant jobs in Kentwood, MI - 189 jobs

Hours: Full-time (40 hrs/week) Salary Range: $18 - $20/hourly At Bethany Christian Services, we believe families providethe strongest foundation for care and connection. That's why we focus onstrengthening and empowering families, always advocating for family-centeredsolutions to keep children safe. Our work began in 1944 with the care ofa single child. Today, inspired by our faith, our aim is to demonstrate thelove and compassion of Jesus in our services for children, youth, andfamilies. Working at Bethany means joining a team of nearly 2,000 dedicatedprofessionals with diverse skills, serving communities across the country.Together, we're united in our mission and these shared values: we're motivatedby our faith, we support one another, we champion justice, we pursueexcellence, and we're in it for the long haul. The Administrative Assistant is primarily responsible for providing technical reporting and database administrative support to program staff to ensure streamlined data and reporting management. This individual will also be responsible for maintaining comprehensive knowledge of the program client database. This position is expected to function effectively with moderate supervision while following the guidelines given on procedures, along with agency, federal, and state regulatory requirements. ESSENTIAL JOB RESPONSIBILITIES Gather, compile, and report program data regarding foster youth in care to submit quarterly reporting to leadership in collaboration with Regional Quality Assurance Program Manager; Track reports submitted to the Office of Refugee Resettlement (ORR) and support case managers with managing those submissions, as needed; Generate the youth Medical Passport documents in accordance with state policy; Maintain information in the state's provider databases for all entities providing services to program youth and receive payment from the state; Accurately enter upcoming court hearing information into the state's foster care database; Promptly provide Case Managers the required form(s) for youth not living independently; Complete and submit youth funding requests to MDHHS for approval; Complete, submit, and maintain youth medical and dental funding requests to ORR and MDHHS for expenses incurred outside of insurance coverage; Work collaboratively with the team to ensure funding request processing is completed in a timely manner; Complete accurate data entry updates related to changes in the client's demographic information, such as residential address; Promptly forward new communications or emails to Case Managers upon reviewing new policy updates from Bethany, MDHHS, Medicaid, ORR, and other agencies in collaboration with the Regional QA Program Manager, as needed; Effectively track youth independent living contracts and support case managers with completion of contracts, as needed; Track and report on completed staff training hours in compliance with agency, federal and state requirements; Stay abreast of all agency, federal, and state regulatory requirements related to social services; Complete other duties as assigned. QUALIFICATIONS: High School Diploma or equivalent; At least one (1) year of experience in child welfare or refugee foster care, a plus; Excellent verbal and written communication skills; Must be reliable with time sensitive deadlines and tasks; Must possess strong data management and organizational skills; Must demonstrate and possess a strong attention to detail; Demonstrated ability to work collaboratively with a team; Work well under pressure and adaptable to change; Computer skillssufficient to perform essential functions including knowledge of MicrosoftOffice suite; Must be 21 years old with a valid driver'slicense with at least 3 years driving experience in the U.S. to operate a vehicle on behalfof Bethany. Must also pass a Motor Vehicle Records (MVR) check and maintain areliable vehicle with proof of adequate insurance coverage; Pass a criminal history screen, including state and local child protection agency registries; Subscription to and integration of the agency Statement of Faith, Mission Statement, and Commitment to Unity. #LI-KD1

Administrative Assistant (3‑Month Contract) Compensation: $17-$18/hr Schedule: Full-time, Onsite Equipment: Mac-based office We are seeking a Administrative Assistant to support daily office operations and serve as the first point of contact for all visitors. This individual will handle desk coverage, data entry, commission processing, and general administrative tasks while supporting systems such as Dotloop. The ideal candidate learns new software quickly, has strong attention to detail, and brings prior administrative experience. Key Responsibilities Front desk coverage including: Greeting visitors Answering and directing phone calls Maintaining smooth office flow and a welcoming environment Data entry and maintaining accurate files and records Support with Loop review and contract processing through Dotloop Processing and depositing commission checks Daily office maintenance and general administrative support Updating internal systems and documents promptly Assist leadership with administrative tasks as needed Requirements Previous administrative or office support experience preferred Tech‑savvy and able to pick up new systems quickly Experience with Google Suite (Docs, Sheets, Drive, Gmail, etc.) Must be comfortable using Mac computers only Strong attention to detail and organizational skills Professional, positive, and friendly demeanor - must be the “first face” of the office Excellent communication and customer service skills Contract Details Type: 3‑month contract Pay: $17-$18 per hour Location: 2415 South 11th St, Suite B, Kalamazoo, MI 49009 Environment: Fully onsite, Mac-based office

Would you like to work in a nice office environment with a great team? Look no further! We are currently recruiting for a medical office assistant to join our administrative team. Duties include Answering multiple line phone system, scheduling appointments, greeting patients, checking patients in and out and filing, working on the computer, handling miscellaneous office tasks. We are located in Southeast Grand Rapids. Our office is fast paced, and a private medical family practice. We are growing and are looking for excellent people to add to our team. We are looking for someone who is able to work cooperatively with a team of office staff to process paperwork and deliver exceptional customer service to our patients. The position is five days a week (40 hrs. per week). Medical office experience helpful along with strong computer skills. Skills Excellent time management skills and the ability to prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task Working knowledge of office equipment, like printers and fax machines and strong computer skills. Must be customer focused, have excellent phone skills and the ability to work as a team player. High School degree: additional qualification as an administrative assistant or medical assistant will be a plus. Strong patient service skills with a focus on creating a welcoming environment for patients. Join our team as a Medical Office Assistant where you can make a difference in the lives of patients while developing your career in the healthcare field. Proficiency in medical receptionist duties and familiarity with healthcare systems. Knowledge of health information management practices and regulations. Experience with electronic health record systems Excellent organizational skills with the ability to multitask effectively in a fast-paced environment. Strong communication skills, both verbal and written, to interact professionally with patients and staff. Attention to detail in managing patient records and administrative tasks. Benefits: 401(k) Medical Insurance Paid time off Beautiful office setting, great team atmosphere

Job Type: Full-time (Mon-Fri, 8am-5pm) Salary: $27-$28/HR Are you looking to join one of the world's leading professional services firms? We are seeking a skilled and proactive Administrative Assistant to provide comprehensive support to our Office Managing Partner (OMP). This role requires a high level of attention to detail, strong organizational skills, and the ability to handle multiple tasks simultaneously. Responsibilities Serve as primary on-site admin for the Office Managing Partner, managing calendar, inbox, travel, and expense reporting Coordinate meetings, conference calls, and internal events Prepare reports, format documents, and assist with LinkedIn/profile updates Distribute monthly office newsletters and marketing communications Track time and support CPA/CPE tasks and other OMP initiatives Liaise with clients, schedule restaurant reservations, and arrange gifts as needed Provide light tech troubleshooting and document e-signature support Assist in planning, coordinating, and executing internal and off-site events Attend vendor calls and handle catering, vendor escorts, and Certificates of Insurance Book venues, assist with restaurant reservations, send calendar invites, and register guests Qualifications Previous experience in an administrative or executive support role Proficient in Microsoft Office (Outlook, Word, Excel) Friendly, polished, and professional with strong communication skills Strong attention to detail, ability to multitask, and commitment to confidentiality Positive attitude and team-first mindset All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran

Hours: Full-time (40 hrs/week) Salary Range: $18 - $20/hourly At Bethany Christian Services, we believe families provide the strongest foundation for care and connection. That's why we focus on strengthening and empowering families, always advocating for family-centered solutions to keep children safe. Our work began in 1944 with the care of a single child. Today, inspired by our faith, our aim is to demonstrate the love and compassion of Jesus in our services for children, youth, and families. Working at Bethany means joining a team of nearly 2,000 dedicated professionals with diverse skills, serving communities across the country. Together, we're united in our mission and these shared values: we're motivated by our faith, we support one another, we champion justice, we pursue excellence, and we're in it for the long haul. The Administrative Assistant is primarily responsible for providing technical reporting and database administrative support to program staff to ensure streamlined data and reporting management. This individual will also be responsible for maintaining comprehensive knowledge of the program client database. This position is expected to function effectively with moderate supervision while following the guidelines given on procedures, along with agency, federal, and state regulatory requirements. ESSENTIAL JOB RESPONSIBILITIES Gather, compile, and report program data regarding foster youth in care to submit quarterly reporting to leadership in collaboration with Regional Quality Assurance Program Manager; Track reports submitted to the Office of Refugee Resettlement (ORR) and support case managers with managing those submissions, as needed; Generate the youth Medical Passport documents in accordance with state policy; Maintain information in the state's provider databases for all entities providing services to program youth and receive payment from the state; Accurately enter upcoming court hearing information into the state's foster care database; Promptly provide Case Managers the required form(s) for youth not living independently; Complete and submit youth funding requests to MDHHS for approval; Complete, submit, and maintain youth medical and dental funding requests to ORR and MDHHS for expenses incurred outside of insurance coverage; Work collaboratively with the team to ensure funding request processing is completed in a timely manner; Complete accurate data entry updates related to changes in the client's demographic information, such as residential address; Promptly forward new communications or emails to Case Managers upon reviewing new policy updates from Bethany, MDHHS, Medicaid, ORR, and other agencies in collaboration with the Regional QA Program Manager, as needed; Effectively track youth independent living contracts and support case managers with completion of contracts, as needed; Track and report on completed staff training hours in compliance with agency, federal and state requirements; Stay abreast of all agency, federal, and state regulatory requirements related to social services; Complete other duties as assigned. QUALIFICATIONS: Bachelor's degree in Social Science, Human Services, Behavioral Sciences, or related field of study from an accredited college; At least one (1) year of experience in child welfare or refugee foster care, a plus; Excellent verbal and written communication skills; Must be reliable with time sensitive deadlines and tasks; Must possess strong data management and organizational skills; Must demonstrate and possess a strong attention to detail; Demonstrated ability to work collaboratively with a team; Work well under pressure and adaptable to change; Computer skills sufficient to perform essential functions including knowledge of Microsoft Office suite; Must be 21 years old with a valid driver's license with at least 3 years driving experience in the U.S. to operate a vehicle on behalf of Bethany. Must also pass a Motor Vehicle Records (MVR) check and maintain a reliable vehicle with proof of adequate insurance coverage; Pass a criminal history screen, including state and local child protection agency registries; Subscription to and integration of the agency Statement of Faith, Mission Statement, and Commitment to Unity. #LI-KD1

A global fintech leader, Acrisure empowers millions of ambitious businesses and individuals with the right solutions to grow boldly forward. Bringing cutting-edge technology and top-tier human support together, we connect clients with customized solutions across a range of insurance, reinsurance, payroll, benefits, cybersecurity, mortgage services - and more. In the last twelve years, Acrisure has grown in revenue from $38 million to almost $5 billion and employs over 19,000 colleagues in more than 20 countries. Acrisure was built on entrepreneurial spirit. Prioritizing leadership, accountability, and collaboration, we equip our teams to work at the highest levels possible. Job Summary: Acrisure is seeking an Administrative Assistant to join our growing team in Kalamazoo, MI. We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support day-to-day operations and contribute to strategic initiatives across the Midwest Division. This role requires a flexible, multi-tasking professional who thrives in a fast-paced environment and enjoys balancing local office support with cross-functional projects. The ideal candidate will handle traditional administrative duties such as managing mail, overseeing shared inboxes, and providing general office support, while also playing a key role in three division-wide support areas: Supply Ordering Process, Celebration Planning, and Management System Clean-Up Projects. Responsibilities: * Manage incoming and outgoing mail and packages for the office * Monitor shared email inboxes and forward communications to the appropriate person or department for response * Greet visitors, assist with meeting room reservations, and provide general front-desk support * Order office supplies and maintain inventory levels * Assist with local meeting coordination * Handle day-to-day administrative tasks to ensure smooth operations Division-Wide Support in One or More of the Following Verticals: Supply Ordering Process: * Review and approve incoming supply order requests * Transact on orders with the relevant suppliers ensuring accuracy of items and delivery locations * Serve as a point of contact for supply related questions for Midwest offices Celebrations and Employee Engagement: * Collaborate with local offices to organize and support division-wide celebrations * Participate in maintaining a calendar of key dates and ensure timely execution of events and communications * Collaborate with peers on team to brainstorm ideas that contribute to overall employee engagement and satisfaction * Assist in sourcing celebration materials and managing logistics for both virtual and in-person events * Support initiatives that enhance employee experience and culture Management System Clean Up Projects: * Assist in auditing and cleaning up data in our internal agency management system (EPIC) * Track progress and maintain detailed documentation of clean-up efforts * Support process improvements to maintain data accuracy and integrity This description is not meant to be all-inclusive and may be modified from time to time at the discretion of management. Requirements: * Strong organizational skills and attention to detail * Proficient in Microsoft Office Suite (Outlook, Word, Excel, Teams) and comfortable learning new systems (EPIC, Service Now, Monday.com, etc.) * Expertise in providing administrative support to a department or group of individuals * Ability to manage day-to-day operations efficiently * Ability to manage multiple tasks and deadlines * Handle sensitive and confidential information with discretion * Excellent written and verbal communication skills * High level of professionalism * Demonstrated ability to work both independently and collaboratively across teams Education and Experience: * High School Diploma or equivalent. College Degree preferred. * Familiarity with administrative processes * Equivalent work experience in administrative roles #LI-On-Site #LI- DL1 Candidates should be comfortable with an on-site presence to support collaboration, team leadership, and cross-functional partnership. Why Join Us: At Acrisure, we're building more than a business, we're building a community where people can grow, thrive, and make an impact. Our benefits are designed to support every dimension of your life, from your health and finances to your family and future. Making a lasting impact on the communities it serves, Acrisure has pledged more than $22 million through its partnerships with Corewell Health Helen DeVos Children's Hospital in Grand Rapids, Michigan, UPMC Children's Hospital in Pittsburgh, Pennsylvania and Blythedale Children's Hospital in Valhalla, New York. Employee Benefits We also offer our employees a comprehensive suite of benefits and perks, including: * Physical Wellness: Comprehensive medical insurance, dental insurance, and vision insurance; life and disability insurance; fertility benefits; wellness resources; and paid sick time. * Mental Wellness: Generous paid time off and holidays; Employee Assistance Program (EAP); and a complimentary Calm app subscription. * Financial Wellness: Immediate vesting in a 401(k) plan; Health Savings Account (HSA) and Flexible Spending Account (FSA) options; commuter benefits; and employee discount programs. * Family Care: Paid maternity leave and paid paternity leave (including for adoptive parents); legal plan options; and pet insurance coverage. * ... and so much more! This list is not exhaustive of all available benefits. Eligibility and waiting periods may apply to certain offerings. Benefits may vary based on subsidiary entity and geographic location. Acrisure is an Equal Opportunity Employer. We consider qualified applicants without regard to race, color, religion, sex, national origin, disability, or protected veteran status. Applicants may request reasonable accommodation by contacting *******************. California Residents: Learn more about our privacy practices for applicants by visiting the Acrisure California Applicant Privacy Policy. Recruitment Fraud: Please visit here to learn more about our Recruitment Fraud Notice. Welcome, your new opportunity awaits you.

Schedule: Monday-Friday, 7:00 AM - 4:00 PM Compensation: $24-$28/hour (based on experience) Benefits: Medical, Dental, Vision, 401(k) with up to 6% match, PTO, Annual Raises, Holiday Bonuses About Us A well-established contractor with over 30 years of experience, headquartered in Michigan, known for delivering complex design-build projects on time and within budget. The company has earned both state and national recognition for its work and prides itself on a strong tradition of service. Success is driven by a deep understanding of client needs and consistently exceeding expectations. Project Assistant: Position Overview We're looking for a Project Assistant who's eager to learn, adaptable, and ready to grow into a versatile role. This person will be trained across multiple functions to provide coverage and support wherever needed, especially in project coordination and accounting. If you're organized, a team player, and have a background in construction, we'd love to meet you. Project Assistant: Key Responsibilities Project Support Manage and compile project submittals using Adobe Prepare access forms and OSHA documentation for year-end Accounting & Payroll Backup Assist with accounts payable: invoice processing, approvals, and check preparation Support payroll functions, including prevailing wage and tax-related tasks Cross-Training Learn various office roles to provide coverage during absences or transitions Retain and apply knowledge across departments Project Assistant: Preferred Qualifications Experience in the construction industry Proficiency in Adobe Acrobat and Microsoft Excel Familiarity with construction workers' compensation Understanding of accounts payable and payroll processes Experience with prevailing wage compliance ERP experience with Foundation software is a plus Associate's or Bachelor's degree preferred, but not required What We're Looking For A reliable team player with a stable work history Someone who's easygoing, collaborative, and not territorial about tasks Able to retain information and adapt to new responsibilities Must have a clean background-we've had issues with theft in the past Perks & Benefits Medical, Dental, Vision (eligible after 3 months) 401(k) with up to 6% match (eligible after 1 year) Bonuses: Holiday bonus and occasional recognition during Admin Week Project Assistant Project Assistant #injan2026

Job Description Project Coordinator Axis Automation is looking for a career-oriented Project Coordinator to join a dynamic, tight-knit team creating custom factory automation equipment. We're a company with big ambitions - plenty of opportunities for growth and advancement! Axis leverages the teamwork of our leading engineers and machine builders to conceptualize, design, integrate, deploy and service factory automation systems for forward-thinking manufacturing customers. Our team has decades of automation experience, spanning hundreds of projects and thousands of automation configurations. Job Title: Project Coordinator Position Description: The Project Coordinator role is responsible for supporting Project Managers in execution of automation projects from award kickoff through closure, with significant responsibilities including customer support, project communications, KPI tracking to monitor performance relative to schedule, cost objectives and scope tracking, and assisting with administrative tasks. Duties include: Supporting Project Managers to follow open equipment projects from customer order through completion Coordinating critical dates of customer visits, customer part receipt tracking, project team travel, etc. Administrative aspects of projects including job closing, milestone payment tracking and invoice preparation Assist preparation of project communication materials, gathering data, generating reports, etc. Assist with properly maintaining information in project folders Working with project managers / department leads and assisting in the tracking of projects Verifying accuracy of costs charged to projects Coordinate with designers/suppliers/purchasing on items such as purchased components, critical long-lead components for accurate delivery dates Verifying Axis & customer audits / check sheets have been completed at project milestone dates Preparation and communication of internal / external project status meetings and escalation of critical issues. Real-time communication with Axis departments on project developments Assist in other projects and departments as needed, including process / costing and design Complete "lessons learned" evaluations to help improve on future projects Travel to new / kit installations to lead overall project execution requirements / customer satisfaction and support all proposal activities with technical and commercial content Manage service orders received by various customers Champion Our Operating Principles: You will be expected to actively embody and uphold our ten Operating Principles, which guide us in every action and decision at Axis Automation. These principles are key to our culture and success. Position Requirements: 1-3 years' experience in engineering / automation a plus. Willingness to travel up to 25-50%, including on weekends with advanced notice. Background in administrative support. Experience using project management tools (Microsoft Project, Microsoft Teams, Microsoft Excel) Effective verbal and non-verbal communication skills internally and externally. Knowledge of project management best practices. Financial and analytical proficiency. Familiarity with automation project life cycles. Ability to stay highly organized and balance multiple tasks simultaneously. Ability to problem solve, be adaptable, and be flexible. Attention to detail. Willingness to travel. Risk management and proactive mitigation planning. Documentation and reporting skills. Salary: $70,000-$85,000 based on experience Benefits: Axis offers a comprehensive benefits package with no waiting period.

CommonSail Investment Group The Learning & Development Project Lead is responsible for working directly with business subject matter experts (SMEs) and collaborating to develop and execute learning projects that align with business objectives. Reporting to the Business Project Manager, this role oversees end-to-end project management of training initiatives, ensuring timely delivery, quality execution, and measurable impact. Using the ADDIE model (Analysis, Design, Development, Implementation, and Evaluation), the L&D Project Lead ensures all learning solutions are strategically developed and evaluated to drive performance and employee growth. Main Accountabilities: Lead the end-to-end execution of learning projects using project management methodologies (Agile, ADDIE, SAM, etc.). Demonstrates a strong understanding of adult learning principles. Collaborate with stakeholders, including SMEs, instructional designers, and leadership, to define learning objectives and outcomes. Manage timelines and resources to ensure timely and cost-effective project delivery. Oversee the development of e-learning content, instructor-led training, and blended learning solutions. Utilize Learning Management Systems (LMS) and analytics tools to track training effectiveness and learner engagement. Use data to assess course completion rates, learner feedback, and performance metrics; present findings to leadership. Maintain project documentation and provide regular status updates to the Business Project Manager and stakeholders. Ensure learning content meets quality, branding, and compliance standards. Ensuring compliance with industry standards such as SCORM, xAPI, and accessibility guidelines (WCAG). Driving continuous improvement in learning strategies through data-driven insights and learner feedback. Ability to positively and strategically lead teams through organizational change and adapt learning solutions based on evolving business needs. Demonstrates strong and proactive communication skills, fostering open dialogue with stakeholders, SMEs, and team members. Engages with a consultative mindset, actively listening to needs, providing guidance, and delivering clear, solution-focused recommendations that enhance learning outcomes and drive business success. Develop learning content as needed. Qualifications: 5 years of field-related experience Bachelor s degree in a related field preferred or equivalent experience (5 years of field-related experience) Medical background preferred #CSALL

Salary Range: $17-25/ hour (depending on experience) C2AE is a growing team made up of technical and creative people who love design. Our team is full-service, able to deliver the complete architecture, infrastructure and engineering package, and specializes in the markets of education, government, healthcare and manufacturing. We are looking for passionate problem solvers who are eager to collaborate on projects to improve the built environment and the world we live in. The primary role of an Intern is to assist with consultation, investigation, evaluation and planning, design, design review and approval, and/or determination of environmental and safety impacts of work processes in various projects for our Government, Education and Manufacturing clients. Interns will be assigned a work mentor who will guide daily activities and technology resources. This posting will remain open at all times. Once there are available internship opportunities, hiring managers will review the applicants for their discipline. Applications will stay on file for six months, they will then be made inactive. Candidates will be notified when their application moves to inactive status and will be encouraged to apply again if still interested in an internship at C2AE. Responsibilities Based on your desired discipline, you will participate either in design (engineering/architecture) or non-design (business/office administration) work. Below is a general summary of what can be expected for responsibilities during an internship. Design Disciplines (90%) Assist with evaluating, selecting and applying standard techniques and procedures. Assist with reviewing designs for compliance with codes and specifications. Access and use software to provide assistance with drafting, designing, detailing, and modifying engineering project designs and plans utilizing firm specifications. May provide assistance with proposals and presentations. Visit construction sites including in inclement weather (hot/cold) On site work can include use of testing equipment Other related duties as assigned. Non-Design Disciplines (90%) Assist with business support functions in the areas of human resources, accounting, marketing or information technology. Assist with the maintenance and upgrade of business systems. Assist with various reporting and data management. Provide support to design staff as needed. Other related duties as assigned. Administrative (10%) Participate in team meetings, all staff meetings, and other non-billable planning sessions. Participate in training and development activities as needed and directed by supervisor. Perform administrative tasks including, but not limited to, time sheet completion, expense reports, completing correspondence, etc. Competencies Technical Knowledge: Possession of a base level of technical engineering skill or knowledge and the ability to keep up with current developments and trends in discipline. Knowledge of or ability to learn standards, codes, and regulations, including program procedures, methods and practices, and their application to specific situations. Design and Analysis: Ability to learn to identify, develop, and analyze designs and/or specifications. Ability to plan and modify methods. Ability to use effective approaches for choosing a course of action or developing appropriate solutions. Communication: Ability to communicate, in written and oral form, detailed and technical information, guidelines and standards, statutes, codes, and regulations to various audiences to effectively communicate the information and the message, and to seek compliance. Technical Qualifications Enrolled in an accredited degree program majoring in the area of study you are applying for, or closely related field.

About Us At Sphirea Plus, we are committed to cultivating a culture of innovation, excellence, and strategic growth. Based in Dallas, TX, our mission is to empower individuals and organizations by providing development frameworks that foster strong leadership and long-term success. With a dynamic team and a forward-thinking approach, we partner with businesses across various industries to identify, nurture, and elevate emerging talent. Join us and be part of a company where leadership is not just a role-it's a journey. Job Description Hype Tier is seeking a highly organized and proactive Project Coordinator to support our project management team and ensure the seamless execution of initiatives from initiation to completion. The ideal candidate will assist in planning, tracking, and coordinating project activities, while ensuring effective communication among team members and stakeholders. Responsibilities Coordinate and monitor project timelines, deliverables, and documentation Maintain communication between internal teams and external partners Support the project manager in tracking progress, budget, and resource allocation Schedule and facilitate meetings, prepare agendas, and take detailed minutes Ensure that all project documentation is complete, accurate, and updated Identify and escalate potential issues or delays to leadership Assist in developing project reports, presentations, and performance summaries Qualifications Qualifications Bachelor's degree in Business Administration, Project Management, or related field 2+ years of experience in a project coordination or similar administrative role Strong organizational and time management skills Proficiency in project management tools (e.g., Asana, Trello, MS Project) Excellent written and verbal communication skills Ability to work independently and collaboratively in a team-oriented environment Attention to detail and problem-solving abilities Additional Information Benefits Competitive salary range of $67,000 - $70,000 annually Growth opportunities and internal promotion pathways Ongoing training and development programs Health, dental, and vision insurance Paid time off and holidays Supportive and innovative work environment

Are you interested in an internship that provides a unique perspective to the education field? Join National Heritage Academies (NHA) this summer as a Project and Change Management Coordinator Intern! This is a paid in-person internship in our Grand Rapids Service Center office. The duration of the internship is mid-May through early August. Internships are for those enrolled in a college/university program or a recent graduate. For candidates that don't meet this criteria, please explore our other open positions here. About Us: NHA is a charter school management company that operates over 100 schools in 9 states. We are committed to our mission of transforming lives by working together to help students build the knowledge, character, and skills they need to succeed. Our goal is for each student to grow as part of a caring community that encourages them to thrive in college, their careers, and in life. In this role, you will work at our Service Center located in Grand Rapids, Michigan. This is where all the behind-the-scenes magic happens. Our awesome team members are brag-worthy and work with a diverse group of departments to provide top-level support to our schools. We would like to add you to our NHAmazing team! Sound good to you? Keep reading! to add you to our NHAmazing team! Does this sound good to you? Keep reading! Job Title: Project and Change Management Coordinator Intern Position Overview National Heritage Academies (NHA) is looking for a detail-oriented, proactive, and tech-savvy IT Project and Change Coordinator Intern to join our team. In this role, you won't just be watching from the sidelines-you will be an active participant in projects and large-scale change initiatives, helping us deliver critical enterprise solutions that support our mission of preparing students for success in college and beyond. Key Responsibilities As an intern, you will gain hands-on experience by: Project Documentation: Assisting in the creation and maintenance of project plans, schedules, status reports, and Standard Operating Procedures (SOPs). Meeting Coordination: Scheduling project "kick-offs" and "status" meetings, preparing agendas, and capturing concise meeting minutes to ensure action items are tracked. Resource Tracking: Helping manage project timelines and resource allocations. Stakeholder Communication: Serving as a point of contact for project updates between the IT department and various departments at the Service Center or school leadership. Process Improvement: Identifying opportunities to streamline PMO workflows and contributing to the development of our internal project toolkit. Data Analysis: Compiling data for project dashboards to help leadership visualize progress and identify potential risks. Requirements & Qualifications Education: Currently pursuing or recently completed a degree in Information Technology, Computer Science, Business Administration, or a related field. Project Management Interest: A foundational understanding of project management methodologies (Agile, Waterfall, or Scrum) is a major plus, but not required. Tech Literacy: Proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint) is required. Communication Skills: Strong written and verbal communication skills; you should be comfortable explaining "the why" behind a project task. Organization: The ability to juggle multiple tasks at once without letting the "small details" slip through the cracks. Mission-Driven: A genuine interest in the education sector and a desire to help schools succeed. What You'll Gain Mentorship: Regular 1-on-1s with experienced Project Managers and Organizational Change Managers. Professional Development: Exposure to a large-scale enterprise environment. Impact: The projects you support directly influence the quality of education for thousands of students across the country. What We Offer You: 40 hours/week Onsite Monday through Friday, 8am-5pm $20/hour Scheduled events and meetings with company leaders! Formal program to help you grow professionally! Opportunity to share in a formal presentation your internship work.

Cost Center 151 Contact Center Scheduled Weekly Hours 36 Work Shift Third Shift (United States of America) Shift & Status 36 hours/week. Combination of 8 and 12-hour shifts, every other weekend, holiday rotation. Who Are We? We at Pine Rest believe in the power of healing and that everyone in our community has the right to expert care for mental health and substance use disorders. We are much more than just the third largest non-profit behavioral health system in the country, our 220-acre main campus, and our network of clinical sites across Michigan. We are a tight-knit community of healers who witness the impact of our life-changing work each day. Each day, we are closing the gaps in access to care. We are innovating through leading-edge research, testing, programs, and treatment modalities that others replicate across the country. Our services include a state-of-the-art psychiatric urgent care center and a soon-to-be-built pediatric behavioral health center, outpatient, inpatient, partial hospitalization (day programs), assessment and testing, residential, addiction treatment and specialty services such as crisis response, employee assistance programs, forensic psychiatry and psychology, and neuromodulation. On-the-job educational programs for nurses, psychologists, advanced practice providers, psychiatrists, and chaplains are equipping the next generation of care providers. We are passionate about serving and are honored to be a part of this incredible work. What Will You Do? As an Administrative Intake Support Specialist at Pine Rest, you'll be part of tight-knit team that believes in the healing power of your expertise and compassion. This position provides intake phone triage, customer reception, registration, external courtesy communication and completes admission in accordance with patient needs. Administrative Intake Support Specialists are dedicated to excellent customer service, enthusiastic about the care we offer, and foster a sense of belonging and empowerment in a diverse workplace. Principal Duties and Responsibilities: Professionally and calmly handles crisis calls to determine appropriate next steps in the assessment process. Complete phone triage intake for all HRS admission referrals. Reviews/monitors/collects program data, providing evaluation to enhance data. Works effectively and collaboratively in a multi-disciplinary team to insure excellent patient experience. Performs related office duties such as patient registration, insurance verification and courtesy phone calls. Able to manage and implement emergency procedures for the entire organization. Manage switchboard operations for the entire organization, directing customers to the requested persons. Orient patient to assessment process and complete admission paperwork. What Does This Role Require? Education/Experience: Associate degree or equivalent knowledge, skills, experience and abilities required. Ability to provide culturally inclusive care with a wide range of individuals in a diverse community setting. Interpersonal relationship skills necessary in order to relate to a wide variety of internal and external contacts including patients and families, multi-disciplinary treatment team members, other hospital employees, and a variety of individuals in the social sphere of the patient under treatment. What Benefits Do We Offer? Medical, dental, vision & life insurance plans 403(b) retirement match contribution by Pine Rest Generous PTO for full and part time employees Tuition assistance & loan forgiveness Employee Assistance Program offering many free and discounted services for therapy, legal, accounting, gym membership, etc. Partnership with Davenport University provides generous discount on tuition for employees and family members. Notice: Pine Rest provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. All new employees are subject to a criminal background check and education verification which may include sending a copy of your high school diploma, GED, or college transcripts. Successful completion of a drug screen prior to employment is also part of our background process.

Cost Center 151 Contact Center Scheduled Weekly Hours 12 Work Shift First Second Shift (United States of America) Shift & Status Who Are We? We at Pine Rest believe in the power of healing and that everyone in our community has the right to expert care for mental health and substance use disorders. We are much more than just the third largest non-profit behavioral health system in the country, our 220-acre main campus, and our network of clinical sites across Michigan. We are a tight-knit community of healers who witness the impact of our life-changing work each day. Each day, we are closing the gaps in access to care. We are innovating through leading-edge research, testing, programs, and treatment modalities that others replicate across the country. Our services include a state-of-the-art psychiatric urgent care center and a soon-to-be-built pediatric behavioral health center, outpatient, inpatient, partial hospitalization (day programs), assessment and testing, residential, addiction treatment and specialty services such as crisis response, employee assistance programs, forensic psychiatry and psychology, and neuromodulation. On-the-job educational programs for nurses, psychologists, advanced practice providers, psychiatrists, and chaplains are equipping the next generation of care providers. We are passionate about serving and are honored to be a part of this incredible work. What Will You Do? As an Administrative Intake Support Specialist at Pine Rest, you'll be part of tight-knit team that believes in the healing power of your expertise and compassion. This position provides intake phone triage, customer reception, registration, external courtesy communication and completes admission in accordance with patient needs. Administrative Intake Support Specialists are dedicated to excellent customer service, enthusiastic about the care we offer, and foster a sense of belonging and empowerment in a diverse workplace. Principal Duties and Responsibilities: Professionally and calmly handles crisis calls to determine appropriate next steps in the assessment process. Complete phone triage intake for all HRS admission referrals. Reviews/monitors/collects program data, providing evaluation to enhance data. Works effectively and collaboratively in a multi-disciplinary team to insure excellent patient experience. Performs related office duties such as patient registration, insurance verification and courtesy phone calls. Able to manage and implement emergency procedures for the entire organization. Manage switchboard operations for the entire organization, directing customers to the requested persons. Orient patient to assessment process and complete admission paperwork. What Does This Role Require? Education/Experience: Associate degree or equivalent knowledge, skills, experience and abilities required. Ability to provide culturally inclusive care with a wide range of individuals in a diverse community setting. Interpersonal relationship skills necessary in order to relate to a wide variety of internal and external contacts including patients and families, multi-disciplinary treatment team members, other hospital employees, and a variety of individuals in the social sphere of the patient under treatment. What Benefits Do We Offer? Medical, dental, vision & life insurance plans 403(b) retirement match contribution by Pine Rest Generous PTO for full and part time employees Tuition assistance & loan forgiveness Employee Assistance Program offering many free and discounted services for therapy, legal, accounting, gym membership, etc. Partnership with Davenport University provides generous discount on tuition for employees and family members. Notice: Pine Rest provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. All new employees are subject to a criminal background check and education verification which may include sending a copy of your high school diploma, GED, or college transcripts. Successful completion of a drug screen prior to employment is also part of our background process.

STATEMENT OF THE JOB The Administrative Assistant provides administrative and clerical support to the Senior Executive Assistant and executive leadership team. This position is responsible for coordinating meetings, travel, events, and office logistics, as well as assisting with general administrative tasks to ensure smooth operations within the Administration and Training Facility. ESSENTIAL FUNCTIONS · Assist the Senior Executive Assistant with scheduling meetings, travel, and event registrations. · Prepare agendas, take meeting minutes, and distribute materials for meetings as needed. · Set up and organize meeting and event spaces, including arranging equipment and materials. · Provide general clerical support, including answering phones, sorting and distributing mail, and preparing documents. · Maintain organized filing systems and assist in recordkeeping to ensure easy access to documents. · Manage office supplies inventory and place orders as needed. · Assist with coordination of staff and contractor activities as directed by the Senior Executive Assistant. · Support projects and initiatives led by the Senior Executive Assistant, including follow-up tasks. · Perform other administrative duties as assigned. Requirements: QUALIFICATIONS AND EXPERIENCE: · High school diploma or equivalent required; Associates degree in office administration or related field preferred. · At least 12 years of administrative or clerical experience preferred. · Experience in scheduling, meeting coordination, and clerical support preferred. KNOWLEDGE / SKILLS / ABILITIES · Exceptional ability to track details, prioritize tasks, and meet deadlines. · Confidentiality: Handles sensitive information responsibly. · Strong organizational and time management skills. · Excellent verbal and written communication skills. · Ability to prioritize tasks and manage multiple responsibilities. · Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). · Strong attention to detail and accuracy. · Ability to work independently and collaboratively. · Professional and courteous interpersonal skills. · Works well with cross-departmental teams, especially program staff contributing grant data. PHYSICAL REQUIREMENTS · This is largely a sedentary role with prolonged periods of sitting at a desk and working on a computer. · Must be able to lift to 15 pounds at times. · Ability to move furniture or equipment for event/meeting setup as needed. This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbents in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. PI8e7d615b1ecf-31181-39532995

The Communications Project Coordinator supports client-facing marketing initiatives by coordinating campaigns, creating content, managing timelines, and tracking performance. This role works closely with credit union clients and internal teams to deliver high-quality marketing communications across email, print, web, and social media channels. The ideal candidate is organized, detail-oriented, and comfortable juggling multiple projects in a fast-paced environment, with strong communication skills and an interest in data-driven marketing. What You'll Do · Create and review marketing content across multiple channels · Coordinate multiple marketing projects and manage deadlines · Support product launches and campaign execution · Build targeted audience lists using provided data · Track and report on campaign performance · Provide training and support on marketing tools and processes · Communicate regularly with clients via virtual meetings · Collaborate with cross-functional teams to ensure accurate, timely delivery · Support occasional in-person events What You Bring · High school diploma or equivalent; associate degree preferred · 1-3 years of experience in marketing, sales, or business administration · Experience with HTML emails, Canva, and social media preferred · Strong organizational, communication, and time-management skills · Detail-oriented with the ability to manage multiple projects · Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) · Self-motivated with a professional, positive attitude Why You'll Love Working With Us · Opportunity to support credit unions nationwide and make a meaningful impact for members · A collaborative environment aligned with cooperative values · Continuous learning through hands-on experience with CU*BASE and industry-leading tools · Unlimited growth potential What is Xtend? Xtend is a Credit Union Service Organization (CUSO) that is owned by its credit union clients that we support. We offer a multitude of services to these credit unions that allow them to serve their members including bookkeeping, back-office support, and contact center services. Join us and help advance a mission-driven cooperative culture built on innovation and industry leadership! Requirements WORK ENVIRONMENT & PHYSICAL ACTIVITIES Xtend operates in a professional office building setting. Some job assignments at Xtend are primarily conducted within the office building(s) while others have moderate to extensive travel responsibilities as described in the Job Functions and/or Job Qualifications section(s) above. Xtend is committed to working with its employees to reasonably accommodate them with the physical aspects of the position. NOTICE This is not intended to be, nor should be construed as a contract for employment. Xtend makes no guarantee of permanent employment. This job description is to be used as a guideline to give the employee an understanding of what Xtend has defined this position to be. Xtend will make reasonable accommodations for the known physical or mental disabilities of qualified applicants unless to do so would cause an undue hardship. Disabled individuals who feel accommodation is needed to perform their job, or the job for which they have applied, must notify Xtend in writing of the need for reasonable accommodation within 180 days after the date the individual knew or reasonably should have known that an accommodation was needed. Xtend, thereafter, will make all reasonable accommodations unless to do so would pose an undue hardship. Xtend is willing to accommodate disabilities to the extent a financial service organization can without impacting financial control or member service. Xtend is an Equal Opportunity Employer. Salary Description $18 per hour

CRB's nearly 1,400 expert professionals drive innovative, life-changing and life-saving solutions for manufacturers in the life sciences and food and beverage industries. Our mission, vision, and core values put client satisfaction and employee experience at the center of everything we do. As an AEC firm, we proudly specialize in industries that inherently carry important social responsibility - we recognize our impact and influence in the communities we serve and pursue corporate responsibility through the lens of people, community, and planet. From oncology and rare disorders to COVID-19 or alternative proteins, our design and construction projects are pioneering solutions addressing important issues such as food scarcity and global health. Job Description We are actively seeking a Project Engineer Intern to join CRB. Join our firm for an internship journey where you'll dive into real-world project work, learn from industry leaders and fully immerse yourself in the CRB employee experience. This program is more than just an internship-it's an opportunity to grow, innovate, and make a tangible impact on how we do business. You'll have the chance to work hands-on with cutting-edge projects, collaborate with peers and industry leaders, and contribute your unique perspective to spark meaningful change. At CRB, we believe that learning should be as dynamic as it is engaging, and that work can be both challenging and enjoyable. Join us to expand your horizons, build lasting relationships, and experience what it truly means to be part of a team that's dedicated to innovation and excellence. How will I contribute? As a Project Engineer Intern, you will be responsible for supporting the Project Manager and other project team members in executing activities to support the construction of the assigned project(s) and to ensure the work performed is in conformance with the project objectives and the requirements of the construction documents. Primary areas of responsibility include bidding support, executing the submittal and RFI review process, document control, verification of as-builts, supporting quality control, supporting site safety, executing equipment receiving process, managing closeout documentation, and supporting cost management activities. Core Responsibilities * Assist in the planning, scheduling and coordination of construction projects. Help develop project timeline, resource allocation and work schedule * Participate in site visits to monitor construction activities, ensuring compliance with safety standards and project specifications. * Support the preparation and review of technical documents, including blueprints, drawings and construction plans. * Work closely with contractors, suppliers and other stakeholders to ensure project goals are met. Communicate progress updates to the project team and other relevant parties. * Documents/tasks might include: * Bid package development * Bid review * Subcontractor selection and oversight * Executing the submittal and RFI review process * Equipment purchase, receiving process, and installation oversight * Construction schedule development * Estimate development * Supporting site safety * Closeout documentation * Supporting cost management activities Qualifications * Pursuing Bachelor's or Master's Degree in Construction Management, Construction Science or Construction Engineering preferred * Experience with Microsoft Office suite (Outlook, Word, Excel, PowerPoint, OneNote) * Interest in the Food & Beverage or Life Sciences industry strongly preferred * Strong problem-solving skills with the ability to analyze complex data sets and develop actionable insights * Must be willing to communicate and collaborate with multiple disciplines and other internal and external stakeholders (vendors, clients and contractors) * Ability to manage time effectively and work on multiple tasks simultaneously in a fast-paced environment * Eagerness to learn about the AEC industry and apply academic knowledge to real-world engineering applications * Must be willing to travel Preferred Qualifications * Experience with Construction / Project Management tools and software * Knowledge of construction safety practices and regulations * Prior internship or co-op experience in the Construction industry or related field Additional Information All your information will be kept confidential according to EEO guidelines. CRB is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. Employment is contingent on background screening. CRB does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of CRB without a prior written search agreement will be considered unsolicited and the property of CRB. Please, no phone calls or emails. CRB offers a complete and competitive benefit package designed to meet individual and family needs. If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

At Bethany Christian Services, we believe families provide the strongest foundation for care and connection. That's why we focus on strengthening and empowering families, always advocating for family-centered solutions to keep children safe. Our work Administrative Assistant, Administrative, Program Manager, Case Manager, Assistant

Axis Automation is looking for a career-oriented Project Coordinator to join a dynamic, tight-knit team creating custom factory automation equipment. We're a company with big ambitions - plenty of opportunities for growth and advancement! Axis leverages the teamwork of our leading engineers and machine builders to conceptualize, design, integrate, deploy and service factory automation systems for forward-thinking manufacturing customers. Our team has decades of automation experience, spanning hundreds of projects and thousands of automation configurations. Job Title: Project Coordinator Position Description: The Project Coordinator role is responsible for supporting Project Managers in execution of automation projects from award kickoff through closure, with significant responsibilities including customer support, project communications, KPI tracking to monitor performance relative to schedule, cost objectives and scope tracking, and assisting with administrative tasks. Duties include: Supporting Project Managers to follow open equipment projects from customer order through completion Coordinating critical dates of customer visits, customer part receipt tracking, project team travel, etc. Administrative aspects of projects including job closing, milestone payment tracking and invoice preparation Assist preparation of project communication materials, gathering data, generating reports, etc. Assist with properly maintaining information in project folders Working with project managers / department leads and assisting in the tracking of projects Verifying accuracy of costs charged to projects Coordinate with designers/suppliers/purchasing on items such as purchased components, critical long-lead components for accurate delivery dates Verifying Axis & customer audits / check sheets have been completed at project milestone dates Preparation and communication of internal / external project status meetings and escalation of critical issues. Real-time communication with Axis departments on project developments Assist in other projects and departments as needed, including process / costing and design Complete “lessons learned” evaluations to help improve on future projects Travel to new / kit installations to lead overall project execution requirements / customer satisfaction and support all proposal activities with technical and commercial content Manage service orders received by various customers Champion Our Operating Principles: You will be expected to actively embody and uphold our ten Operating Principles, which guide us in every action and decision at Axis Automation. These principles are key to our culture and success. Position Requirements: 1-3 years' experience in engineering / automation a plus. Willingness to travel up to 25-50%, including on weekends with advanced notice. Background in administrative support. Experience using project management tools (Microsoft Project, Microsoft Teams, Microsoft Excel) Effective verbal and non-verbal communication skills internally and externally. Knowledge of project management best practices. Financial and analytical proficiency. Familiarity with automation project life cycles. Ability to stay highly organized and balance multiple tasks simultaneously. Ability to problem solve, be adaptable, and be flexible. Attention to detail. Willingness to travel. Risk management and proactive mitigation planning. Documentation and reporting skills. Salary: $70,000-$85,000 based on experience Benefits: Axis offers a comprehensive benefits package with no waiting period.