Project Coordinator, Self Perform
Project coordinator job in Sparks, NV
What to Expect Tesla is seeking a detail-oriented Labor Coordinator to join our large-scale EPC project team. You will play a critical role in ensuring accurate labor tracking for self-perform contingent workers, supporting project efficiency and financial accountability. Success in this role requires a commitment to precision, collaboration, and alignment with Tesla's mission-driven goals.
What You'll Do
* Collaborate with foremen and superintendents across all disciplines (Electrical, CSA, Mechanical, I&C) to ensure daily timekeeping logs are submitted accurately and on time
* Verify that timekeeping data is billed to the correct project scopes and aligns with labor invoicing requirements
* Populate and maintain weekly labor hour reports, including headcount tracking, project burn rates, and variance analysis
* Utilize Microsoft Excel and Power BI to organize, visualize, and report on contingent labor metrics. Support in flagging discrepancies to supporting teams for support
* Support labor management by identifying trends in staffing needs, overtime, and productivity through basic data analytics
* Conduct training sessions for field teams on timekeeping tools and processes to standardize data entry
* Ensure compliance with internal labor policies and contractual obligations for self-perform contingent workforce tracking
What You'll Bring
* Bachelor's Degree in Business Administration, Construction Management, or related Engineering field preferred
* Basic understanding of construction jobsite workflows and discipline-specific roles (Electrical, Mechanical, etc.)
* Proficiency in Microsoft Excel (formulas, pivot tables, data validation) and Power BI (dashboards, reporting)
* Excellent communication skills to coordinate between field teams and back-office billing departments and strong attention to detail and ability to cross-reference timekeeping data with project documentation
* Prior experience in labor tracking, project coordination, or administrative support in a construction environment
* Data analytics background for interpreting labor trends and optimizing reporting and familiarity with construction labor billing processes and scope coding systems is a plus
* Willingness to travel to other projects up to 20% of time
Tesla is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to any factor, including veteran status and disability status, protected by applicable federal, state or local laws.
Tesla is also committed to working with and providing reasonable accommodations to individuals with disabilities. Please let your recruiter know if you need an accommodation at any point during the interview process.
For quick access to screen reading technology compatible with this site click here to download a free compatible screen reader (free step by step tutorial can be found here). Please contact ************* for ADA related questions or to request ADA accommodations.
Privacy is a top priority for Tesla. We build it into our products and view it as an essential part of our business. To understand more about the data we collect and process as part of your application, please view our Tesla Talent Privacy Notice .
Project Coordinator, Self Perform
Tesla participates in the E-Verify Program
Project Expense Coordinator with the VA
Project coordinator job in Carson City, NV
The Project Consultant is an entry-level project management role that manages deliverables throughout the implementation project, including plan milestones, forecasting and project schedules. The consulting role is instrumental in project tasks that uphold the mission and vision of the Certification & Trainer Lifecycle team to identify, train and deploy training talent for use on the VA EHRM project and internally as needed.
A qualified candidate will support project planning around the selection, placement, and resourcing of trainers across multiple training locations; providing coordination among third-party suppliers, internal contracting teams, and Certification to manage project planning including hours forecasting, and trainer travel costs.
This position requires exceptional attention to detail, strong recall ability for names and numbers, and proficiency in Microsoft Excel to ensure accurate tracking, reporting, and collaboration across the internal teams and the client where applicable. This new team member will take direction from the Certification Program leadership in support of all Certification project related activities.
Must be U.S. citizen and be able to obtain a Public Trust clearance once hired. Able to work irregular hours as needed and allowed by local regulations, including weekends and minimal yearly travel up to 25%. Those residing in the Kansas City, MO metropolitan area and within 50 miles of the Oracle location are not eligible for a remote worker designation.
Qualifications
Work involves problem solving with assistance and guidance in understanding and applying company policies and processes. Gaining competence in own area and acquiring a higher-level understanding of independent role, processes and procedures.
· Bachelor's degree or equivalent experience in a related field.
· 2-4 years of project coordination, training administration, vendor management, or related experience preferred.
· Exceptional attention to detail and recall ability for tracking names, numbers, and scheduling data.
· Proficiency to advanced skills in Microsoft Excel (including formulas, pivot tables, reporting, and data analysis).
· Ability to learn and use Oracle Proprietary people management tools effectively.
· Strong organizational and communication skills; proven ability to collaborate across teams and with external suppliers.
· Familiarity with project management tools, practices, or software a plus.
· Problem-solving ability with guidance; eagerness to learn and grow in project management, training operations, and fiscal/vendor coordination.
Key Competencies
· Accuracy and precision in data management and reporting.
· Strong collaboration and interpersonal skills across internal teams and external vendors.
· Ability to manage multiple priorities in a fast-paced environment.
· Analytical thinking and financial awareness in tracking hours, budgets, and costs.
**Responsibilities**
Responsibilities
Trainer Resourcing & Project Coordination
· Assist in tracking project milestones, maintaining timelines, and escalating risks or delays as needed.
· Coordinate the selection, scheduling, and placement of trainers to meet training delivery needs across multiple locations.
· Participate in inter-team collaboration around trainer selection, training execution, and resource allocation around for goal setting and project management.
· Provide administrative support for training logistics, including communication, and reporting to managers.
Vendor & Fiscal Support
· Partner with task order owners and internal contracting team members to align trainer resourcing with fiscal requirements.
· Coordinate with third-party suppliers to monitor trainer assignments, hours, and utilization.
· Track and forecast trainer hours, resource needs, and travel costs to support accurate financial planning.
· Maintain detailed records of costs, schedules, and resource allocations for reporting and compliance.
· Assist in ensuring consistency, accuracy, and adherence to customer standards in all fiscal tracking and reporting activities.
Disclaimer:
**Certain US customer or client-facing roles may be required to comply with applicable requirements, such as immunization and occupational health mandates.**
**Range and benefit information provided in this posting are specific to the stated locations only**
US: Hiring Range in USD from $27.07 to $54.13 per hour; from: $56,300 to $112,600 per annum. May be eligible for bonus and equity.
Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience, market conditions and locations, as well as reflect Oracle's differing products, industries and lines of business.
Candidates are typically placed into the range based on the preceding factors as well as internal peer equity.
Oracle US offers a comprehensive benefits package which includes the following:
1. Medical, dental, and vision insurance, including expert medical opinion
2. Short term disability and long term disability
3. Life insurance and AD&D
4. Supplemental life insurance (Employee/Spouse/Child)
5. Health care and dependent care Flexible Spending Accounts
6. Pre-tax commuter and parking benefits
7. 401(k) Savings and Investment Plan with company match
8. Paid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week, the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment. Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation.
9. 11 paid holidays
10. Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.
11. Paid parental leave
12. Adoption assistance
13. Employee Stock Purchase Plan
14. Financial planning and group legal
15. Voluntary benefits including auto, homeowner and pet insurance
The role will generally accept applications for at least three calendar days from the posting date or as long as the job remains posted.
Career Level - IC2
**About Us**
As a world leader in cloud solutions, Oracle uses tomorrow's technology to tackle today's challenges. We've partnered with industry-leaders in almost every sector-and continue to thrive after 40+ years of change by operating with integrity.
We know that true innovation starts when everyone is empowered to contribute. That's why we're committed to growing an inclusive workforce that promotes opportunities for all.
Oracle careers open the door to global opportunities where work-life balance flourishes. We offer competitive benefits based on parity and consistency and support our people with flexible medical, life insurance, and retirement options. We also encourage employees to give back to their communities through our volunteer programs.
We're committed to including people with disabilities at all stages of the employment process. If you require accessibility assistance or accommodation for a disability at any point, let us know by emailing accommodation-request_************* or by calling *************** in the United States.
Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans' status, or any other characteristic protected by law. Oracle will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.
Project Coordinator
Project coordinator job in Sparks, NV
General Job Description: Under the general direction, the Project Coordinator's position provides administrative and project support for the assigned group and serves as the primary point of contact for internal and external customers on all administrative and informational matters. This position will have secondary responsibilities in providing marketing and administrative support to the Sales and Project Managers and providing back up and collaborative support for other regional offices.
Supervises: None
Essential Duties & Responsibilities
* Plans organize and execute meetings for department leadership, sales managers, salespeople, and vendors as needed by the Sales Manager including rooms and catering (for both in-person and virtual meetings as applicable)
* Take and distribute meeting minutes for sales and department team meetings; email recap with action items to meeting attendees
* Assist with onboarding new hires
* Coordinate with Human Resource to ensure that all first-day activities are scheduled in advance, itinerary, meet & greets, etc.
* Assist the manager with new hire equipment setup; ITPAFs, business cards, key fob/building access, email setup, etc. to ensure a successful onboarding process
* Bid Support
* Receive and distribute Pre-bid notifications / invitations
* Prepare and submit Prequalification Statements/Packages
* Assist with Bid Forms, RFPs and presentation
* Assist with generating and printing accounting reports for Sales and Project Managers
* Monitoring various lead generation sites for Bid opportunities
* Manages event tickets for Construction Group
Position Requirements (Skills, Knowledge, Abilities):
* High School Diploma or equivalent required. Associate degree or higher preferred
* 2+ years' experience and intermediate proficiency-level usage of MS Office applications, including Word, Excel, and PowerPoint, MS Project
* 1+ years' experience/intermediate-level usage of desktop publishing software application(s); experience with Adobe In-Design, Acrobat, Bluebeam Photoshop, and Illustrator preferred.
* Strong interpersonal skills and the ability to relate with a variety of departments and personalities.
* Excellent verbal and written communication skills.
* Strong organizational and time management skills to handle multiple issues efficiently and completing work to a deadline.
* Demonstrated service excellence (e.g., ability to participate in customer relation issues and find solutions to solve customer disputes).
* General knowledge of the construction or service business is preferred, but not required.
* High level attention to detail and ability to complete work to a deadline.
* Able to participate in customer relation issues and find solutions to solve customer disputes.
* Understand the necessity of maximizing the productivity of construction and technical workforce.
* Understand the importance of handling sensitive and confidential information and documents.
* Ability to work overtime when required.
ACCO Competencies:
* Proactivity / Initiative: Recognizes what needs to be done and accomplishes it in a manner appropriate for one's level/position and with minimal supervision.
* Perseverance: Shows the wherewithal to fight for difficult goals despite challenges and to bounce back from adversity.
* Insight: The ability to gather and make sense of information that suggests new possibilities.
* Engagement: Shows a knack for using emotion and logic to communicate a persuasive vision and connect with people.
* Teamwork: The ability to effectively work toward common goals with others by supporting, encouraging, and sharing information in an authentic and approachable manner.
* Big Picture: Understands and contributes to organizations' short- and long-term business strategy. On a personal level has independently developed a vision for short- and long-term career success.
* Motivation / Dedication: Commits to excellence in pursuing unselfish goals. Initiates action with collective goals, takes responsibility, and shows personal humility.
* Technical Curiosity / Willingness to Learn: Interest in seeking out new experiences, knowledge, and candid feed, back; demonstrating openness to learning and change.
* Problem-Solver: Ability to identify, analyze, and solve a problem in support of personal, group, department, or organizational objectives.
Physical Requirements:
(The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
* Sit and stand; use hands and fingers to operate computer, tablet, keyboard and/or telephone; grasp, handle and/or feel; reach with hands and arms; talk and hear.
* Walk and stand; climb and balance; stoop, kneel, crouch, or crawl (for purposes of assisting with project job walks and site inspections).
* Lift, push, pull, carry, and/or move up to 10 pounds, and occasionally up to 30 pounds.
* Specific vision abilities required by this job include Close vision and Distance vision.
* Maintain regular and routine attendance.
Hours:
Monday through Friday beginning between 6:00 am and 7:00 am and ending between 4:00 and 5:00 pm, with one hour for lunch. Eight hours per day is required, and occasional overtime may be necessary due to business needs.
Auto-ApplyProject Coordinator, School of Public Health
Project coordinator job in Reno, NV
The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment.
If you need assistance or have questions regarding the application process, please contact our recruitment helpline at ************** or ************. For UNR Med professional job postings, please contact the Office of Professional Recruitment at **************.
Job Description
The University of Nevada, Reno is inviting applications for a Project Coordinator. This position supports the School of Public Health.
The Project Coordinator is a research-focused role primarily responsible for data collection, quality assurance, and project coordination within the School of Public Health. The position ensures studies meet recruitment and retention goals by managing recruitment strategies, interfacing with contractors, and maintaining participant engagement. They perform and oversee various data collection activities, conduct quality audits in REDCap and other systems, and analyze data for reports and interim analyses. The role involves coordinating projects by developing relationships with study personnel and community partners, managing research space and equipment, and ensuring compliance with study protocols and regulatory requirements. The position requires collaboration with the Coordinator of Evaluation & Research and Principal Investigators to ensure successful research implementation.
Required Qualifications
Bachelor's Degree and two years of related work experience OR
Master's Degree and one year of related work experience
Related Experience: Evaluation and/or research in public health and/or social sciences, project coordination and planning, data collection.
A valid driver's license is required at the time of appointment and as a condition of continuing employment.
Schedule or Travel Requirements
Local travel in Reno/Carson City. Must possess personal vehicle and be willing to drive to appointments and meetings in Reno/Carson City area
Occasional travel to Las Vegas, Elko, or other parts of Nevada with possible overnight stays may be required
Occasional out-of-state travel may be required
Flexible working hours including occasional nights and weekends
Compensation Grade
Administrative Faculty - B
To view the salary schedule for this position, please visit: Salary Schedules and select Administrative Faculty by Grade. Salary is competitive and commensurate with related education and experience.
Remarkable Retirement
Our retirement plan is beyond compare. Your 19.25% contribution is generously matched by the University. With the faculty retirement plan, you are 100% vested your first day. Sit back and watch your retirement dollars grow! All permanent employees on an annual "A" or "B" contract who are employed at least 50% full-time are eligible to participate in the NSHE retirement program unless they are members of PERS of Nevada.
Perks of Working at UNR
Health insurance options including dental and vision - Health Insurance
Generous annual and sick leave and life insurance - Faculty Benefits
E. L. Wiegand Fitness Center offers annual or semester memberships and spouse/domestic partner membership options. E.L. Wiegand Fitness Center
Reno is proud to be a University town! Many local businesses offer discounts to WolfCard holders
Mountain EAP supports employees (and eligible dependents) through life's difficult moments. Mountain EAP is located in Reno and specializes in counseling and advising services for personal or interpersonal issues.
Faculty Senate is the principal representing body for faculty. Its membership includes representatives from each academic and administrative major unit of the University. Faculty Senate
No state income tax!
Grants-in-Aid for Faculty Employees
The University is proud to provide a reduced-rate tuition benefit to faculty and qualified dependents. Faculty can take up to six credits per semester at a reduced rate. Dependents of faculty have unlimited credits, but in order to be eligible children must be unmarried and under the age of 24 and must receive at least 50% of their financial support from the employee and/or employee's spouse or domestic partner. Faculty Grants-in-Aid
Faculty Dual Career Assistance Program
The University of Nevada, Reno recognizes the importance of addressing dual-career couples' professional needs. We offer a dual career assistance program to newly hired faculty spouses/partners that provides resources and assists them to identify career opportunities in Northern Nevada. Dual Career Assistance Program
Contact Information
Search Coordinator - Adriane Russell, ****************
Yes
Full-Time Equivalent
100.0%
Required Attachment(s)
Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact the candidate helpdesk at ************.
Please attach the following documents to your application
1) Resume/CV
2) Cover Letter
3) Contact Information for three professional references
This posting is open until filled
Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.
Posting Close Date
Note to Applicant
A background check will be conducted on the candidate(s) selected for hire.
HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member's first day of employment.
References will be contacted at the appropriate phase of the recruitment process.
Applicants hired on a federal contract may be subject to E-Verify.
As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.
For positions that require driving, evidence of a valid driver's license will be required at the time of employment and as a condition of continued employment.
Schedules are subject to change based on organizational needs.
The University of Nevada, Reno is committed to providing a place of work and learning free of discrimination on the basis of a person's age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes).
About Us
The University of Nevada, Reno is a leading public research university committed to the promise of a future powered by knowledge. Founded in 1874 as Nevada's original land-grant university, the University serves more than 23,000 undergraduate and graduate students from all 50 states and 63 countries.
Classified by the Carnegie Classification of Institutions of Higher Education as an R1 (“Very High Research”) university, it is also recognized in the Carnegie Community Engagement classification. The University is also ranked by U.S. News & World Report among the “Best National Universities” and “Best National Public Universities.” It also ranks in the top tier of the WSJ/Times Higher Education World University Rankings and the New York Times' “Top Colleges for Economic Diversity.”
Since 2009, nearly $1 billion has been has invested in advanced labs, facilities, and residence halls on the main campus. The University is home to Nevada's first medical school - the University of Nevada, Reno School of Medicine and the Wayne L. Prim Campus at Lake Tahoe, where education, research, and creative work thrive in a stunning mountain setting. The University delivers on its original land-grant mission with outreach across the state through the University of Nevada, Reno Extension, Nevada Agricultural Experiment Station, Nevada Bureau of Mines and Geology, Nevada Small Business Development Center, the Nevada Seismological Laboratory, and Wolf Pack Athletics.
The main campus is in Reno, Nevada, a burgeoning global technology hub with a vibrant midtown and downtown. Found where the high desert of the Great Basin meets the High Sierra and Lake Tahoe, the beautiful, 290-acre main campus is also a Nevada State Arboretum. The University's physical infrastructure is expanding with ongoing construction of the newly named John Tullock Business Building, set to open in fall 2025. Groundbreaking is also planned for a new State Public Health Laboratory Building on campus, alongside the recent acquisition of 16 parcels near campus, known as “University Village,” to provide affordable housing for graduate students and early career faculty.
Collaborating with world-renowned organizations, the University fosters innovation through initiatives such as the Digital Wolf Pack partnership with Apple, which ensures equitable access to technology for students, providing new incoming freshman or transfer students with an iPad Air and accessories. Google's TechWise initiate is an 18-month program that fully supports undergraduate students in becoming entry-level software engineers by graduation.
In 2023, the U.S. Department of Commerce's Economic Development Administration (EDA) announced that Nevada - led by the University of Nevada, Reno - was named one of the inaugural 31 Regional Technology and Innovation Hubs (TechHubs). Nevada was selected from a competitive pool of 489 applicants from across the United States and its territories. Nevada's Tech Hub will strengthen America's lithium batteries, critical elements and other electric vehicle materials industry sectors within the state.
Through its commitment to high-impact education, world-improving research and creative activity, and outreach that's transforming Nevada's communities and businesses, the University continues its 150-year tradition of benefitting our state, nation and world.
The University recognizes that diversity promotes excellence in education and research. The inclusive and engaged community on campus recognizes the added value that students, faculty, and staff from different backgrounds bring to the educational experience.
Today, the University delivers on its original land-grant mission of access to education and knowledge by investing in the academics, facilities, support, engagement and vibrant campus life that promote our diverse students' cognitive growth and academic achievement - all while remaining one of the best values in American higher education.
For more information, please visit the University's website.
University of Nevada, Reno
Auto-ApplyProject Coordinator
Project coordinator job in Sparks, NV
The Project Coordinator is responsible for supporting the regional office by maintaining and monitoring project plans, project schedules, work hours, budgets, and expenditures to ensure that all projects are completed on time. Essential Job Duties and Responsibilities:
* Work closely with regional leadership to prepare comprehensive action plans, including resources and timeframes.
* Collaborate with clients and internal teams to deliver results on deadlines.
* Organizing, attending, and participating in management and or project meetings
* Documenting and following up on important actions and decisions from meetings.
* Providing administrative and logistic coordination as needed
* Undertaking project tasks as required, determining project changes and ensuring project deadlines are met.
* Developing rigging strategies and coordinating tasks
* Ensuring projects adhere to frameworks and all documentation, maintained, and communicated appropriately for each project.
* Evaluate project risks, issues and provide solutions where applicable.
* Ensure MEI Rigging & Crating's visions & values are maintained and managed.
* Sourcing and product procurement
Minimum Qualifications (Experience, Skills, and Education):
* High School Diploma or Equivalent
* Construction, Rigging, or a related field.
* One project coordinator experience preferably within the construction, rigging or similar industry.
* minimum computer i.e. Microsoft applications including Word, Excel, and Outlook
* Auto Cad experience is a plus but not required.
* Excellent interpersonal and project coordinator skills
* Excellent communication and interpersonal skills with internal leadership team
* Goal orientated and deadline driven.
* Demonstrated ability to interface with clients.
* Organized, detail oriented, punctual, and highly self-motivated.
* Business Acumen and professionalism
Physical Requirements and Working Conditions:
Standard office environment including work at a computer terminal. Work involves extended periods of sitting, occasional walking and lifting to 10 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Additional Requirements:
Work with a Top-of-Mind Awareness for the safety of yourself and everyone at the job site. Must be able to work in a high functioning team environment. Display the highest levels of honesty, integrity, and professionalism. Take pride in your work and in the company. Communicate openly and strive for peak performance in daily tasks. Know and deliver the quality service MEI's customers have come to expect.
Disclaimer: This is intended to summarize the type and level of work performed by a Project Coordinator and is not an exhaustive list of all duties, responsibilities, and/or requirements. MEI reserves the right to change or modify this job description or the essential duties of the job, as necessary.
MEI is an Equal Opportunity, M/F/Disabled/Vet Preferred Employer.
Project Administrator
Project coordinator job in Reno, NV
The Project Administrator will report to the Project Manager and is responsible for office support, accounting administration and reporting necessary to keep project running smoothly. Will work in conjunction with Project team in a very fast paced environment. Key Responsibilities
Answer and direct incoming calls, taking messages as necessary
Maintain filing system (including project directory, master file index and subcontractor index) and office supplies/equipment
Distribute incoming mail to project staff/division offices and package/distribute outgoing mail
Assist project staff with project closeout responsibilities, accounting and maintenance of cost reports, assembly of progress reports and maintenance of project management database
Set up vendor accounts for field office
Process weekly payroll using LCP Tracker and assemble monthly pay requests to owner and monthly billings from subcontractors
Produce manpower summary reports and process new hires
Track and maintain subcontractor and supplier records
Skills & Qualifications
7+ years administrative experience in the construction industry
5+ years experience with certified payroll, pay applications, AP & AR
Excellent computer skills and proficiency with MS Office products (Word, Excel, PowerPoint, etc.) typing 50+WPM
Ability to work in a fast-paced office environment, multi-task, meet critical deadlines with an eye for accuracy and attention to detail
Ability to work with all levels of project staff and organization
McCarthy is proud to be an equal opportunity employer, including disability and protected veteran status.
Auto-ApplyProject Coordinator -- IRA Programs
Project coordinator job in Carson City, NV
APTIM's Energy Transition is seeking a **Project Coordinator** . This position's primary responsibilities are processing eligibility and project applications for the HOMES and HEAR programs. APTIM's role is to develop and manage Home Energy Rebates created through the Inflation Reduction Act including the Home Efficiency Rebate Program (HOMES) and the Home Electrification and Appliance Rebate Program (HEAR). The **Project Coordinator** will be responsible for ensuring the accuracy of applications submitted by customers and Trade Allies. Incomplete applications will require interaction with the customer and/or Trade Ally to ensure accurate applications. Residential program knowledge and some technical expertise in energy efficiency and electrification is preferred. This role will report to the Operations Manager.
APTIM's Energy Transition team is a recognized leader in the marketplace. Our technical experts deliver highly innovative projects and complex client solutions providing the full breadth of energy solutions including energy management, carbon management, smart energy infrastructure, distributed energy resources (DER), and carbon-free mobility solutions. Our consultants proactively collaborate with clients to define and implement strategies and campaigns around key business drivers, with the primary focus of finding and delivering high-impact projects exceeding expectations and meeting the unique needs for our clients.
The **Project Coordinator** is responsible for providing customer service and administrative support, while ensuring that project information is accurate, projects workflows are maintained and continuously reviewed, and continuous communication with key internal stakeholders and customers is maintained. This position is additionally responsible for managing customer incentive reviews, processing, and supporting or directly coordinating on project tasks with internal functional teams. We serve our clients as the Program Administrator to distribute the program's benefits while providing businesses and residents with the opportunity for equitable participation in these programs. You will also be working with others who are enthusiastic about clean energy, energy efficiency and making a positive impact on the industry.
**Key Responsibilities/Accountabilities:**
+ Work as part of an energy efficiency team ensuring that the administration, implementation, and verification of projects are successfully executed.
+ Review project application forms by customers, contractors, engineers/consultants, and other program participants to ascertain compliance with program policies and procedures.
+ Maintain, update, and add entries to the system databases accurately.
+ Develop, maintain, and engage with customers and contractors through email and in/outbound calling and updating program databases as needed.
+ Develop relationships with program partners to identify and address their needs from the Program to provide information to the program managers.
+ Follow escalation processes and directly assist in the resolution of issues.
+ Commitment to fostering a collaborative work environment within the team and broader organization.
+ All other duties as assigned.
+ Ensuring compliance with all APTIM quality and safety policies as well as all OSHA regulations.
**Basic Qualifications:**
+ High school degree or associates from an accredited two-year college or equivalent work experience.
+ 1-2 years' application processing and/or quality control
+ Effective communication skills, experience with client engagement and coordination.
+ Experience with Microsoft Office, CRM systems and tracking systems.
+ Quantitative and analytic capabilities including report writing spreadsheet analysis, and identification of existing or potential problems, and recommend solutions.
+ Advanced written and oral communication skills.
+ Excellent critical thinking skills with ability to analyze situations, identify existing or potential problems and recommend solutions.
+ Self-starter with the ability to manage time and prioritize projects within established deadlines and manage multiple tasks simultaneously.
+ Detail-oriented with excellent time management, project management, and follow-through.
+ Commitment to fostering a collaborative work environment within the team and the broader organization.
+ Willingness to learn new technologies across multiple industries.
+ Proven experience developing and maintaining relationships with internal colleagues and external stakeholders.
+ Must be a self-starter, organized and have an ability to manage competing priorities with established deadlines.
+ Commitment to fostering a collaborative work environment within the team and broader organization.
+ Proficient in Microsoft Office software -- Excel, Word, PowerPoint, Outlook, and SharePoint.
**Desired/Preferred Qualifications:**
+ 1+ years' experience in the energy efficiency or electrification industries.
+ Four years of previous office experience.
+ Professional experience working with a wide variety of stakeholders, such as state, local and federal governments, for-profit and non-profit organizations, utilities, multifamily properties, and others.
+ Ability to speak additional languages.
**Who we are and what we do:**
**ABOUT APTIM**
APTIM is committed to accelerating the transition toward a clean and efficient energy economy, building a sustainable future for our communities and natural world, and creating a more inclusive and equitable environment that celebrates the diversity of our communities. We specialize in environmental, resilience, and sustainability and energy solutions, as well as technical and data solutions, program management, and critical infrastructure. For every challenge our clients face, there is an opportunity for APTIM to innovate a fit-for-purpose solution that will raise your organization or community to a new standard of excellence.
What you can expect from APTIM:
+ Work that is worthy of your time and talent
+ Respect and flexibility to live a full life at work and at home
+ Dogged determination to deliver for our clients and communities
+ A voice in making our company better
+ Investment into your personal and professional development
As of the date of this posting, a good faith estimate of the current pay range for this position is $21.00-26.50. Compensation depends on several factors including: experience, education, key skills, geographic location of the position, client requirements, external market competitiveness, and internal equity among other employees within APTIM.
**Employee Benefits**
Aptim Environmental & Infrastructure, LLC is committed to providing an extensive range of benefits that protect and promote the health and financial well-being of our employees and their families through the APTIM Benefits Marketplace *********************************** .
+ Medical, vision, and dental insurance: Through the marketplace, our employees can choose benefits from five metallic levels and 10+ carriers to find the right benefits that work for them in their location.
+ Life insurance
+ Short-term and long-term disability insurance
+ 401(k) APTIM offers three 401k plans through the Aon Pooled Employer Plan (PEP). The specific plan you are eligible for depends on the business unit you are in. The details of the largest plan are found here:
+ APTIM 2025 401(k) Plan Features (makeityoursource.com) (***********************************getattachment/eaa3a0a0-e46b-447b-b8b7-18f2fbf26eae/APTIM-401k-Plan-Features.pdf)
+ APTIM - Helpful Documents
+ Paid holidays, vacation, and sick leave (eligibility based on company policy and applicable law)
**Watch our video:**
About APTIM - In Pursuit of Better (********************************************
Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled
Applicants with a physical or mental disability who require a reasonable accommodation for any part of the application or hiring process may make their request known by e-mailing ********************************** or calling ************ for assistance.
EOE/Vets/Disability
Senior Operations Coordinator
Project coordinator job in Reno, NV
Why join us? AtkinsRéalis is growing fast in the U.S.-and there's never been a more exciting time to be part of our journey. We're committed to engineering a better future for our planet and its people. That means creating solutions that matter, and building a workplace where every voice is heard, every perspective counts, and everyone belongs.
By connecting people, data, and technology across our global network, we're tackling some of the world's most complex challenges. And we're looking for passionate, driven professionals like you to help shape what's next.
Let's build the future-together.
We are seeking a Senior Operations Coordinator to join our team in Reno, NV.
About Us
AtkinsRéalis is a world-class engineering services and nuclear organization. For over 50 years, we've partnered with public and private clients across the U.S. to deliver infrastructure planning, engineering, construction, environmental consulting, urban planning, architecture, and program management. Our depth and breadth of expertise enables us to tackle the most technically complex and time-sensitive projects-driving innovation, resilience, and real-world impact where it matters most.
How will you contribute to the team?
* Provide administrative and operations support to the manager of a large technical operating unit. Act as extension of manager's authority in administrative matters. Incumbent holds a position of responsibility, which includes compilation, analysis and presentation of operational data, preliminary budget development, and tracking of projects and budgets.
* Acts as liaison between manager and his/her clients and staff, and is charged with information flow across a wide organization. Plays proactive role in ensuring that budgets and goals are met by monitoring progress and keeping manager well informed with up-to- date reports, graphs and other decision-making tools.
* Acts as liaison between manager and his/her staff, responding to inquiries and requests for information/approval and/or directing to appropriate staff, as required.
* Responsible for the compilation of data and the preparation of monthly reports and preliminary budgets. Confers with managers' direct reports to ensure budget items are reasonable before presentation to the manager. Monitors project progress/charges, adjusting budgets and monitoring revenue generation, project performance, and budget conformance throughout the year. Advises unit managers on items needing attention, e.g., when marketing expenditures are close to exceeding budgeted amount.
* Coordinates operations within organization unit to ensure consistency with policies and procedures.
* Assists manager with the initiation and/or processing of personnel actions.
* Analyzes project control reports and profit planning monitors to ensure expenses have been accurately charted to proper account and proper organization. Advises managers when corrections are needed.
* Develops charts and graphs based on financial reports, and updates them as needed for meetings, monthly reports, or presentations.
* Assists in the development of presentations to clients and prospective clients.
What will you contribute?
* Bachelor's degree in Business Administration, plus ten years' experience.
* Without a degree, requires fifteen years' experience in progressively responsible administrative work.
* Knowledge of business administration practices and principles, including finance and accounting.
* Computer skills required, particularly in Excel, PowerPoint and Word.
* Knowledge of the consulting engineering industry helpful.
* Ability to deal effectively and harmoniously with people at all levels of the organization.
* General Competencies expected of all Professionals and Managers are as follows: Client Service, Commitment, Communication, Innovation & Continuous Improvement, Professionalism, Quality and Teamwork.
* Job requires ability to process paper/electronic documents and operate computer keyboard. Ability to retrieve and file folders.
* Ability to communicate effectively, both verbally and in written form.
* Excellent interpersonal and organizational skills required.
What we offer at AtkinsRéalis:
At AtkinsRéalis, our values-Safety, Integrity, Collaboration, Innovation, and Excellence-are more than just words. They are the foundation of who we are and how we work. These principles shape our culture, guide our decisions, and inspire us to create an environment where every team member feels empowered to grow, succeed, and make a meaningful impact.
Depending on your employment status, AtkinsRéalis benefits may include medical, dental, vision, company-paid life and short- and long-term disability benefits, employer-matched 401(k) with 100% vesting, employee stock purchase plan, Paid Time Off, leaves of absences options, flexible work options, recognition and employee satisfaction programs, employee assistance program, and voluntary benefits. You can review our comprehensive benefits page here.
Are you ready to expand your career with us? Apply today and help us shape something extraordinary.
AtkinsRéalis is an equal opportunity, Drug-Free employer EOE/Veteran/Disability
Please review AtkinsRéalis' Equal Opportunity Statement here.
AtkinsRéalis cares about your privacy and is committed to protecting your privacy. Please consult our Privacy Notice our Careers site to know more about how we collect, use and transfer your Personal Data. By submitting your personal information to AtkinsRéalis, you confirm that you have read and accept our Privacy Notice.
Note to staffing and direct hire agencies:
In the event a recruiter or agency who is not on our preferred supplier list submits a resume/candidate to anyone in the company, AtkinsRéalis family of companies, we explicitly reserve the right to recruit and hire the candidate(s) at our discretion and without any financial obligation to the recruiter or agency. *****************************************************
Worker Type
Employee
Job Type
Regular
At AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.
Auto-ApplySenior Operations Coordinator
Project coordinator job in Reno, NV
Why join us?
AtkinsRéalis is growing fast in the U.S.-and there's never been a more exciting time to be part of our journey.
We're committed to engineering a better future for our planet and its people. That means creating solutions that matter, and building a workplace where every voice is heard, every perspective counts, and everyone belongs.
By connecting people, data, and technology across our global network, we're tackling some of the world's most complex challenges. And we're looking for passionate, driven professionals like you to help shape what's next.
Let's build the future-together.
We are seeking a
Senior Operations Coordinator to join our team in
Reno, NV.
About Us
AtkinsRéalis is a world-class engineering services and nuclear organization. For over 50 years, we've partnered with public and private clients across the U.S. to deliver infrastructure planning, engineering, construction, environmental consulting, urban planning, architecture, and program management. Our depth and breadth of expertise enables us to tackle the most technically complex and time-sensitive projects-driving innovation, resilience, and real-world impact where it matters most.
How will you contribute to the team?
Provide administrative and operations support to the manager of a large technical operating unit. Act as extension of manager's authority in administrative matters. Incumbent holds a position of responsibility, which includes compilation, analysis and presentation of operational data, preliminary budget development, and tracking of projects and budgets.
Acts as liaison between manager and his/her clients and staff, and is charged with information flow across a wide organization. Plays proactive role in ensuring that budgets and goals are met by monitoring progress and keeping manager well informed with up-to- date reports, graphs and other decision-making tools.
Acts as liaison between manager and his/her staff, responding to inquiries and requests for information/approval and/or directing to appropriate staff, as required.
Responsible for the compilation of data and the preparation of monthly reports and preliminary budgets. Confers with managers' direct reports to ensure budget items are reasonable before presentation to the manager. Monitors project progress/charges, adjusting budgets and monitoring revenue generation, project performance, and budget conformance throughout the year. Advises unit managers on items needing attention, e.g., when marketing expenditures are close to exceeding budgeted amount.
Coordinates operations within organization unit to ensure consistency with policies and procedures.
Assists manager with the initiation and/or processing of personnel actions.
Analyzes project control reports and profit planning monitors to ensure expenses have been accurately charted to proper account and proper organization. Advises managers when corrections are needed.
Develops charts and graphs based on financial reports, and updates them as needed for meetings, monthly reports, or presentations.
Assists in the development of presentations to clients and prospective clients.
What will you contribute?
Bachelor's degree in Business Administration, plus ten years' experience.
Without a degree, requires fifteen years' experience in progressively responsible administrative work.
Knowledge of business administration practices and principles, including finance and accounting.
Computer skills required, particularly in Excel, PowerPoint and Word.
Knowledge of the consulting engineering industry helpful.
Ability to deal effectively and harmoniously with people at all levels of the organization.
General Competencies expected of all Professionals and Managers are as follows: Client Service, Commitment, Communication, Innovation & Continuous Improvement, Professionalism, Quality and Teamwork.
Job requires ability to process paper/electronic documents and operate computer keyboard. Ability to retrieve and file folders.
Ability to communicate effectively, both verbally and in written form.
Excellent interpersonal and organizational skills required.
What we offer at AtkinsRéalis:
At AtkinsRéalis, our values-Safety, Integrity, Collaboration, Innovation, and Excellence-are more than just words. They are the foundation of who we are and how we work. These principles shape our culture, guide our decisions, and inspire us to create an environment where every team member feels empowered to grow, succeed, and make a meaningful impact.
Depending on your employment status, AtkinsRéalis benefits may include medical, dental, vision, company-paid life and short- and long-term disability benefits, employer-matched 401(k) with 100% vesting, employee stock purchase plan, Paid Time Off, leaves of absences options, flexible work options, recognition and employee satisfaction programs, employee assistance program, and voluntary benefits. You can review our comprehensive benefits page here.
Are you ready to expand your career with us? Apply today and help us shape something extraordinary.
AtkinsRéalis is an equal opportunity, Drug-Free employer EOE/Veteran/Disability
Please review AtkinsRéalis' Equal Opportunity Statement here.
AtkinsRéalis cares about your privacy and is committed to protecting your privacy. Please consult our Privacy Notice our Careers site to know more about how we collect, use and transfer your Personal Data. By submitting your personal information to AtkinsRéalis, you confirm that you have read and accept our Privacy Notice.
Note to staffing and direct hire agencies:
In the event a recruiter or agency who is not on our preferred supplier list submits a resume/candidate to anyone in the company, AtkinsRéalis family of companies, we explicitly reserve the right to recruit and hire the candidate(s) at our discretion and without any financial obligation to the recruiter or agency. *****************************************************
Worker TypeEmployeeJob TypeRegular
At
AtkinsRéalis
, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.
Auto-ApplyFinancial Operations Coordinator
Project coordinator job in Reno, NV
Location: Reno, NV (In Person) | Reports To: Sierra Miles partner Brandon App and/or Compliance Officer
We're looking for an experienced, organized Financial Operations Coordinator. You'll manage financial operations-reconciling accounts, generating invoices, and coordinating payroll and tax providers. You'll work with our Customer Success Manager on client billing and with vendors to ensure timely payments.
Key Responsibilities
Reconcile accounts and generate client invoices
Manage accounts payable and receivable
Sales, Use and other tax administration
Coordinate with payroll and tax providers for accurate, timely processing
Manage vendor payments on behalf of clients
Collaborate with Customer Success Manager on billing
Maintain efficient financial processes and systems
Prepare and analyze financial reports; present insights
Recommend improvements to processes and systems
Communicate effectively with clients; verify and reconcile transactions
Perform other duties as assigned
RequirementsRequirements
Experience in Accounting, Finance, or related field; technical background a plus
3+ years of experience in financial operations or bookkeeping
Strong understanding of accounts payable, accounts receivable, payroll, and tax management
Proficiency with QuickBooks or similar accounting software
Advanced Excel skills
Excellent organizational, analytical, and problem -solving skills
Strong interpersonal and communication skills
Ability to work independently and collaboratively
BenefitsBenefits
Competitive salary and benefits
Health, dental & vision insurance (full -time only)
401(k) with company match (prorated for part -time)
Paid time off and holidays (prorated for part -time)
Professional development support
Reasonable and flexible work schedule
Ongoing learning to keep up with technology
Company culture grounded in diversity and equality
Project Coordinator
Project coordinator job in Reno, NV
Job DescriptionProject Coordinator $1,240>+ WEEKLY Join Talent Framework, a Savard Company - where your skills are valued! Key Requirements:
A 2-year community college degree required
Highly proficient with Microsoft Apps
Experience with CRM software is a plus
Candidate must be confident and proficient in business communication and writing skills
The position requires someone who is highly detailed oriented, very organized, and. takes initiative without being directed
Must be able to pass a pre employment drug test and background check
Shifts:
Monday-Friday
8:00 AM-5:00 PM
Duration:
Temp to hire
How to Apply:
Apply & Receive offers NOW! Download Savard 24/7 App!
Call us at 225-930-0685 or 775-322-5004
Job ID#51192859
Project Coordinator
Project coordinator job in Reno, NV
Project Coordinator $1,240>+ WEEKLY Join Talent Framework, a Savard Company - where your skills are valued! Key Requirements:
A 2-year community college degree required
Highly proficient with Microsoft Apps
Experience with CRM software is a plus
Candidate must be confident and proficient in business communication and writing skills
The position requires someone who is highly detailed oriented, very organized, and. takes initiative without being directed
Must be able to pass a pre employment drug test and background check
Shifts:
Monday-Friday
8:00 AM-5:00 PM
Duration:
Temp to hire
How to Apply:
Apply & Receive offers NOW! Download Savard 24/7 App!
Call us at ************ or ************
Job ID#51192859
Electrician/Project Coordinator - Full Time
Project coordinator job in Gardnerville, NV
that works as an Electrician and Project Coordinator.
Electrician: Install, maintain, and repair electrical systems in buildings and structures, including planning the layout of electrical wiring; diagnosing electrical problems; conducting general electrical maintenance; identifying and repairing breakdowns; faults and malfunctions; testing and inspecting electrical systems; and certifying the compliance of electrical installations.
Project Coordinator: the incumbent will participate and lead in various minor building projects, including renovations, remodels and space utilization planning. This also includes performing repairs and assisting engineering with maintenance activities and web requests.
POSITION REQUIREMENTS:
3 years at the journeyman level, preferably 1 year in a hospital environment.
Previous facility project coordinator experience (Healthcare preferred).
Two years working with Facilities Management Software, Schedule, Budget, and Work Order documentation.
Education/Training: Completion of a formal apprenticeship program preferred.
Technical: Proficient in electrical diagrams, troubleshooting, and safety protocols.
License/Certification:
Licensing: General Electrician Certification required.
Driver's License: Nevada or California license with clean DMV record.
Essential Skills:
• Strong knowledge of electrical codes.
• Detail-oriented troubleshooting ability.
• Ability to follow instructions and escalate decisions appropriately.
• Independent but safety-minded judgment.
POSITION ESSENTIAL FUNCTIONS:
Must be available to work various shifts required.
Performs project work as assigned in a timely manner.
Must be competent in English communicating in English.
Prepare electrical and project coordination procedures.
Complete previous projects and receive new projects.
Projects may include, but are not limited to:
Installation and Maintenance
Install, Maintain, and Repair electrical systems, wiring, and equipment throughout the hospital and clinics.
Perform routine inspections of electrical systems to identify and resolve issues.
Troubleshoot
Diagnose electrical problems and implement effective solutions.
Respond to emergency calls and troubleshoot electrical failures in a timely manner.
Compliance
Ensure all electrical work complies with local, state and federal regulations, as well as hospital policies and procedures.
Maintain up to date knowledge of relevant codes and standards.
Coordinates projects outside of scope with vendors and assist as required. Coordinates utilities outages with facilities personnel and hospital department leadership.
Maintains the cleanliness of job-sites and Engineering areas; sweeping, wiping down equipment/piping, painting walls/floors. Organizes personal storage space and tools/equipment used.
Performs work orders and minor maintenance as required.
Performs snow shoveling, applying ice melt in winter as required.
Completes all required documentation, to include logs, forms, and reports in an accurate and timely fashion.
Must be in good physical condition and can work in tight spaces, climb ladders and lift heavy equipment.
BENEFITS:
If you are scheduled to work part-time at least 20 hours per week and full-time at least 32 hours per week, you are eligible for benefits on the first day of the month following 30 days of employment.
NO STATE INCOME TAX
Hometown Health Medical, EyeMed Vision, Guardian Dental and Flexible Spending Account.
Vanguard 401(k) with match.
Employer paid Care Flight Membership for your household (full-time employees) (A Division of REMSA).
Employer Paid Basic Life and AD&D insurance.
Unum Supplemental Insurance (Critical Illness, Accident, Short Term & Long Term Disability).
Earned Time Off, Sick Leave and Paid Holidays.
Nevada 529 College Fund.
Unum Employee Assistance Program.
Employer paid Credit monitoring and Identity Theft Program through CyberScout.
Tuition Reimbursement, Clinical Ladder* & HRSA Loan Repayment Program* (*for qualifying positions).
Priority Childcare Enrollment with the Boys and Girls Club of Western NV for ages 9 months+.
Paid Volunteer Hours for staff to help in the community.
and More...
CARSON VALLEY HEALTH IS PROUD TO BE RECOGNIZED AS A FINALIST IN THE
"BEST PLACES TO WORK" - NORTHERN NEVADA, 2021, 2022, 2024 & 2025!
WE LOOK FORWARD TO WELCOMING YOU TO OUR TEAM!!
5 days - 8 hour shifts
Auto-ApplyTransfer Center Coordinator
Project coordinator job in Reno, NV
This position assumes accountability for appropriate placement for patient admissions and transfers by working in conjunction with the Transfer Center Nurse, Unit Staff, and Physicians. This position requires identification of bed availability, prioritization of admissions, intra-hospital transfers based on patient needs, age, diagnosis and established unit criteria.
* This position has frequent contact with physicians, nursing units and other hospital departments.
* Initiates and maintains positive, customer service focused and professional communication for bed placement with all departments throughout the hospital.
* Demonstrates excellent telephone etiquette and interpersonal skills.
* Problem solves and multitasks on a consistent basis in order to place patients in a timely and efficient manner.
* Maintains an overall awareness of bed availability, total discharges, total admissions and patient flow in order to appropriately and effectively place patients.
* Evaluates and prioritizes daily surgical and procedural schedules to coordinate patient placement needs based on surgical and acuity needs.
Nature and Scope
This position works closely with the Case Managers, Nursing Coordinators (NAM) and Nursing Departments. This position acts as clerical support and is responsible for patient placement. This position requires telephone and prioritization skills that build confidence and rapport with nursing staff and physicians.
This position performs the following functions:
* The ability to handle multiple demands and prioritize accordingly due to the complexity of tasks and demands at high-census times.
* The ability to be self-directed and escalate issues as needed.
* This position must demonstrate a high standard of courtesy, performance, diplomacy and respect for confidentiality
Knowledge, skills & Abilities:
* Adopts a philosophy consistent with the Renown Standards of Conduct and models these standards
* Ability to be diplomatic and effectively communicate during stressful situations
* Skills to anticipate customer needs, deal with the unexpected, establish priorities, investigate and adjust performance style when necessary.
* Must ensure all matter related to patient information are kept secured meeting confidentiality compliance standards set by The Joint Commission and HIPAA.
* Ability to follow verbal and written instructions
* Scheduling skills adaptable to a fast pace environment with heavy physician and nursing staff interaction
* Ability to be flexible, includes the ability to prioritize and multitask in a fast pace environment
* Using the hospital guidelines the Bed Control Specialist screens patients for placement to the nursing units.
* Keeps track of hospital census/and bed availability to include turnover and patient flow
* Communicate with charge nurses and house supervisors for proper placement of patients in beds according to medical necessity.
* Coordinates with Environmental Services dispatch, to identify clean and dirty beds and prioritize needs.
* Coordinates with Transport Services to prioritize and direct staff based on throughput needs.
* Participation in Lean / Transformational care teams to improve functional process as it relates to improvement across the organization.
* Participates in departmental quality activities
This position does not provide patient care.
Disclaimer
The foregoing description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills and efforts or work conditions associated with the job. It is intended to be an accurate reflection of the general nature and level of the job.
Minimum Qualifications
Requirements - Required and/or Preferred
Name
Description
Education:
Must have working-level knowledge of the English language, including reading, writing and speaking English. Knowledge of medical terminology.
Experience:
Minimum of 1 year of clinical experience in Acute, Long Term Care or Physician Practice.
License(s):
None
Certification(s):
None
Computer / Typing:
Must possess, or be able to obtain within 90 days, the computers skills necessary to complete online learning requirements for job-specific competencies, access online forms and policies, complete online benefits enrollment, etc. Must have a working knowledge of basic computer programs and have the ability to toggle between multiple windows.
Project Coordinator
Project coordinator job in Carson City, NV
The ER&R/1095-A project is seeking an outgoing, organized, eager, and proactive individual to fill a remote Project Coordinator role within the project PMO team. The candidate will assist the PMs with organizing and controlling project activities. The Project Coordinator role is a non-supervisory role but will be responsible for leading and coordinating members of the project team to accomplish assigned tasks and project deliverables in a timely manner. Support will often be provided in the form of collecting and documenting status updates of project schedule tasks and actions, maintaining files or tools which track appropriate project information or performance data, preparing or revising reports and presentations, and maintaining an organized repository of project information.
**Key Responsibilities:**
+ Develop familiarity with Project Management methodologies and of contract stipulations and requirements.
+ Become knowledgeable of the ER&R/1095-A project and CMS policies and standards.
+ Ensure all project-identified processes and methodologies are executed and followed as applicable
+ Support the coordination and timely delivery of project deliverables, schedules, reports, and project plans.
+ Prepare meeting agendas; capture and send meeting minutes for client meetings
+ Coordinate data collection for reporting and data analysis
+ Collaborate with a team of project coordinators and project managers to ensure all aspects of the project are adequately supported.
+ Monitor status of all project deliverables and communicate priorities, escalating issues in a timely manner to the PMO Manager.
+ Assist with project site updates including risk register, action log, issue log, deliverables log, lessons learned log, and process improvement log.
+ Monitor and escalate issues as appropriate.
+ Excellent verbal and written communication and organizational skills.
+ Attention to details and multi-tasking abilities.
+ Problem solving skills.
**Required minimum qualifications:**
+ Bachelor's Degree or equivalent OR 4 years' relevant experience in lieu of degree.
+ 1 additional year of relevant experience
+ Experience working in a fast paced and deadline driven environment.
+ Must be a US Citizen
Candidates that do not meet the required qualifications will not be considered.
**Preferred qualifications:**
+ Excellent written and verbal communication skills.
+ Excellent organizational skills and ability to effectively multi-task.
+ Familiarity with project management tools methodologies.
+ Ability to learn quickly.
+ Strong ability to work as a team and individually.
**Compensation Ranges**
Compensation ranges for ASM Research positions vary depending on multiple factors; including but not limited to, location, skill set, level of education, certifications, client requirements, contract-specific affordability, government clearance and investigation level, and years of experience. The compensation displayed for this role is a general guideline based on these factors and is unique to each role. Monetary compensation is one component of ASM's overall compensation and benefits package for employees.
**EEO Requirements**
It is the policy of ASM that an individual's race, color, religion, sex, disability, age, sexual orientation or national origin are not and will not be considered in any personnel or management decisions. We affirm our commitment to these fundamental policies.
All recruiting, hiring, training, and promoting for all job classifications is done without regard to race, color, religion, sex, disability, or age. All decisions on employment are made to abide by the principle of equal employment.
Physical Requirements
The physical requirements described in "Knowledge, Skills and Abilities" above are representative of those which must be met by an employee to successfully perform the primary functions of this job. (For example, "light office duties' or "lifting up to 50 pounds" or "some travel" required.) Reasonable accommodations may be made to enable individuals with qualifying disabilities, who are otherwise qualified, to perform the primary functions.
**Disclaimer**
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.
72,000
EEO Requirements
It is the policy of ASM that an individual's race, color, religion, sex, disability, age, gender identity, veteran status, sexual orientation or national origin are not and will not be considered in any personnel or management decisions. We affirm our commitment to these fundamental policies.
All recruiting, hiring, training, and promoting for all job classifications is done without regard to race, color, religion, sex, veteran status, disability, gender identity, or age. All decisions on employment are made to abide by the principle of equal employment.
FI Project Coordinator
Project coordinator job in Carson City, NV
About Brink's: The Brink's Company (NYSE:BCO) is a leading global provider of cash and valuables management, digital retail solutions, and ATM managed services. Our customers include financial institutions, retailers, government agencies, mints, jewelers, and other commercial operations.
Our network of operations in 52 countries serves customers in more than 100 countries.
We believe in building partnerships that secure commerce and doing that requires fostering an engaged culture that values people with diverse backgrounds, ideas, and perspectives.
We build a sense of belonging, so all employees feel respected, safe, and valued, and we provide equal opportunity to participate and grow.
Job Description General Summary: The Project Coordinator is responsible for all projects and conversions.
This individual must possess a positive can-do attitude, demonstrate enthusiasm for customers, solve problems, multi-task, and engage owner/operators in the process when necessary.
The person will operate in a fast-paced, dynamic, and challenging environment and they must be passionate, accepting of a changing environment and constantly looking to influence the future outlook of the company.
Hourly Rate: $24 ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING: + Project management + Provide support for internal and external customers + Perform activities in compliance with company policies and procedures + Provide backup support to others within department + Liaison between customer/vendor and other PAI departments + Build and manage relationships with service providers and vendors.
Look for more cost effective service options + Work with field service employees and 3rd party providers to ensure quality service + Ensure all spreadsheets, call tickets and workflows in PAI Reports are updated with accurate information as required, keeping all statuses as current as possible + Manage vendors while working with customers to address their needs and facilitate customer support issues + Protect all company assets + Other duties may be assigned KNOWLEDGE, SKILLS & ABILITIES:The competencies required for success in the Project Coordinator role include: + Proactive - creates, thinks ahead, or manages a situation by causing something to happen rather than responding to it after it has happened.
+ Action Oriented - Enjoys working hard; is action oriented and full of energy for the things he/she sees as challenging; not fearful of acting with a minimum of planning; seizes more opportunities than others.
+ Composure - Is cool under pressure; does not become defensive or irritated when times are tough; is considered mature; can be counted on to hold things together during tough times; can handle stress; is not knocked off balance by the unexpected; doesn't show frustration when resisted or blocked; is a settling influence in a crisis + Creativity - Comes up with new and unique ideas; easily makes connections among previously unrelated notions; tends to be seen as original and value-added in brainstorming settings + Customer Focus - Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect + Dealing with Ambiguity - Can effectively cope with change; can shift gears comfortably; can decide and act without having the total picture; isn't upset when things are up in the air; doesn't have to finish things before moving on; can comfortably handle risk and uncertainty + Learning on the Fly - Learns quickly when facing new problems; a relentless and versatile learner; open to change; analyzes both successes and failures for clues to improvement; experiments and will try anything to find solutions; enjoys the challenge of unfamiliar tasks; quickly grasps the essence and the underlying structure of anything; ability to multi-task + Peer Relationships - Can quickly find common ground and solve problems for the good of all; can represent his/her own interests and yet be fair to other groups; can solve problems with peers with a minimum of noise; is seen as a team player and is cooperative; easily gains trust and support of peers; encourages collaboration; can be candid with peers.
+ Problem Solving - Uses rigorous logic and methods to solve difficult problems with effective solutions; probes all fruitful sources for answers; can see hidden problems; is excellent at honest analysis; looks beyond the obvious and doesn't stop at the first answers + Time Management - Uses his/her time effectively and efficiently; values time; concentrates his/her efforts on the more important priorities; gets more done in less time than others; can attend to a broader range of activities MINIMUM QUALIFICATIONS: + High School Diploma is required + Demonstrates competency in dealing with independent organizations and working closely with the owner/operators + Must be self-sufficient and can learn new tasks with minimal training and assistance + Highly ambitious, willing to take on new tasks with little to no direction + Excellent attention to detail + Outstanding organizational and multi-tasking skills are required.
There are many different tasks which may need attention all at once, and prioritization is essential in order to accomplish a positive outcome + Travel will be required (Approx.
10%) If located remote from a PAI office, this will increase to 25% A combination of education, training, and experience may be substituted when competency in the role is demonstrated.
Successful performance on pre-employment tests may be required.
Reasonable accommodations may be made to those who are able to perform the essential duties of the job.
The candidate must be able to pass any required background and social media checks.
The candidate must be able tomaintain complete confidentiality of any information he/she encounters.
COMPUTER / APPLICATIONS SKILLS: + Proficient with Microsoft Office Suite is required + Strong working knowledge / understanding of Microsoft Excel is required + Ability to learn software applications quickly + Experience with PAI Reports is a plus What's Next? Thank you for considering applying for a job at Brink's.
To be considered for this position, you must complete the entire application process, which includes answering all prescreening questions and providing your eSignature.
Upon completion of the application process, you will receive an email confirming that we have received your application.
We will review all candidates and notify you of your status should we deem you fit for a job.
Thank you again for your interest in a career at Brink's.
For more information about future career opportunities, join our talent network, like our Facebook page or Follow us on X.
Brink's is an equal opportunity/affirmative action employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, marital status, protected veteran status, sexual orientation, gender identity, genetic information, or history or any other characteristic protected by law.
Brink's is also committed to providing a drug-free workplace.
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.
Build a Career with Purpose at Brink's For over 165 years, Brink's has been a trusted global leader in secure logistics and cash and valuables management solutions.
Today, we continue to evolve-powered by technology, driven by purpose, and united by values.
With a legacy built on trust and a future driven by innovation, Brink's partners for customer success, empowering businesses across the globe to operate with confidence and peace of mind.
At Brink's, we operate in more than 100 countries, across cultures and languages, yet we're one team-committed to protecting what matters most.
Our people are at the heart of everything we do.
We foster a culture of collaboration, innovation, and continuous learning, where every team member is empowered to grow, take ownership, and make an impact.
No matter which business area or country you are located, Brink's offers a place to build a meaningful career.
Here, you'll find opportunities to develop your skills, contribute to global solutions, and be part of something bigger.
We believe in doing what's right, working together, and striving for excellence.
If you're looking for a career that combines purpose with performance, Brink's is the place for you.
Brink's is proud to be an equal opportunity employer.
If you need reasonable accommodations/adjustments during the hiring process, please let your recruiter know we're here to support you every step of the way.
See the "Terms and Conditions for Brink's" at: Terms of Use - Brink's US (***********
brinks.
com/terms-of-use) See the "Brink's California Consumer Privacy Notice" at: Brink's California Consumer Privacy Act Notice - Brink's US (***********
brinks.
com/brinks-california-consumer-privacy-act-notice)
Sr. Project Coordinator
Project coordinator job in Carson City, NV
Job ID 248888 Posted 26-Nov-2025 Service line PJM Segment Role type Full-time Areas of Interest Construction, Project Management **About the Role:** As a Sr. Project Coordinator, you will provide advanced administrative support to the team. This includes project documentation preparation, escalation for commitment, invoice & pay application processing, and financial reconciliations.
This job is part of the Project Management function. They are responsible for the management of projects from initiation through completion.
**What You'll Do:**
+ Direct the process documentation for project commitments. Review external quotes for processing. Approve change orders, directives, and contemplative notices.
+ Assist with contract administration. This includes attending tender openings and recording results, issuing letters of acceptance and regret, etc.
+ Manage and enter project information and data into management technology tools.
+ Oversee the project closeout process including turnover documentation and financial reconciliation.
+ Act as a 'go-to' administrator for project tracking systems and websites. Prepare project status reports for the workgroup. Train new team members on policies, administration, and governance.
+ Process invoices and pay applications. Act as a point of contact for escalated matters among the team.
+ Assist management in the implementation of and monitoring of project practices, policies, and administration deliverables.
+ Recognize and solve typical and atypical problems that can occur in own work area without supervisory approval.
+ Evaluate and select solutions from established options.
+ Impact team through the quality of the services or information provided.
+ Follow standardized procedures and practices and receives regular but moderate supervision and guidance.
**What You'll Need:**
+ High School Diploma or GED with 2-3 years of job-related experience.
+ An established understanding of work routines and standards and applying skills and knowledge in a range of processes, procedures, and systems are required.
+ Requires intermediate problem-solving skills with the capacity to review and select solutions from available options without supervisory approval.
+ Ability to explain detailed and complicated information within the team in a clear and concise manner.
+ Advanced knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
+ Strong organizational skills with a robust inquisitive mindset.
+ General math skills. Ability to calculate advanced figures such as percentages, discounts, and markups. or complicated information within the team.
**Disclaimer:**
Please be advised that effective January 1, 2025, CBRE Project Management and Turner & Townsend will be consolidated into a single global business entity. As a candidate applying for a position, you should be aware that while your initial employment may be with CBRE Project Management, you will subsequently transfer to the newly formed entity that encompasses both organizations.
Turner and Townsend carefully considers multiple factors to determine compensation, including a candidate's education, training, and experience. The minimum salary for this position is $50,000 annually and the maximum salary for this position is $65,000 annually. The compensation that is offered to a successful candidate will depend on the candidate's skills, qualifications, and experience. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance.
The application window is anticipated to close on January 14, 2026 and may be extended as needed. Or to express interest in similar roles, visit CBRE.com/careers.
**Equal Employment Opportunity:** CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
**Candidate Accommodations:** CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at *************** (U.S.) and *************** (Canada).
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)
PubSec Project Admin
Project coordinator job in Carson City, NV
**About Us** **Since 1989, SHI International Corp. has helped organizations change the world through technology. We've grown every year since, and today we're proud to be a $16 billion global provider of IT solutions and services.** **Over 17,000 organizations worldwide rely on SHI's concierge approach to help them solve what's next. But the heartbeat of SHI is our employees - all 7,000 of them. If you join our team, you'll enjoy:**
+ **Our commitment to diversity, as the largest minority- and woman-owned enterprise in the U.S.**
+ **Continuous professional growth and leadership opportunities.**
+ **Health, wellness, and financial benefits to offer peace of mind to you and your family.**
+ **World-class facilities and the technology you need to thrive - in our offices or yours.**
**Job Summary**
We are currently looking for a dynamic and motivated PubSec Project Admin to join our team. This role offers an exciting opportunity to gain practical experience in data projects within the Optimization team of a thriving organization. The Project Admin will support our Optimization team in various data and content creation projects that will allow us to better analyze our business.
**Role Description**
+ Assist in the collection, mapping, cleaning, and analysis of business data to identify patterns, trends, and insights.
+ Get a hands-on understanding of our business tools to comprehend and manage our data more effectively.
+ Collaborate with other operational and sales teams to understand their data challenges and suggest improvements.
+ Attend project meetings and contribute to discussions on project objectives, strategies, and timelines.
+ Maintain and update project documentation and databases as required.
**Behaviors and Competencies**
+ Adaptability: Can demonstrate a willingness to accept feedback and adjust to new tasks or changes in the workplace.
+ Organizational Skills: Can maintain a clean and organized workspace and follow simple organizational systems when assigned.
+ Time Management: Can understand the importance of time management and strives to prioritize tasks to meet deadlines.
+ Communication: Can communicate simple ideas and information clearly.
+ Problem-Solving: Can demonstrate a willingness to address and resolve problems when they arise.
+ Collaboration: Can demonstrate a willingness to contribute to team tasks and responsibilities when assigned.
+ Reliability: Can demonstrate a willingness to complete assigned tasks on time and meet expectations.
+ Continuous Improvement: Can identify minor areas for improvement and implement minor changes.
+ Multi-Tasking: Can demonstrate a willingness to take on multiple tasks and responsibilities when assigned.
+ Attention to Detail: Can demonstrate an ability to follow instructions and complete tasks as assigned.
**Skill Level Requirements**
+ Familiarity with the operational mechanisms, hierarchical setup, and the overall framework of SHI, enabling effective navigation and utilization of internal processes - Basic
+ Ability to handle large volumes of work and meet tight deadlines - Basic
+ Ability to effectively utilize applications like Word, Excel, PowerPoint, and Outlook to enhance productivity and perform various tasks efficiently. - Basic
+ Ability to research and resolve problems as they arise - Basic
+ Self-motivated with an upbeat attitude and the desire to learn new skills - Basic
+ Ability to learn fast, absorb knowledge, and apply newly learned information daily - Basic
+ Ability to engage in independent work to increase job related knowledge and skills - Basic
**Other Requirements**
+ Has or looking to obtain Bachelor's degree in related field - Business, Marketing, etc. with courses focused on business and data analysis
The estimated hourly pay range for this position is $20. The compensation for this position is dependent on job related knowledge, skills, experience, and market location and, therefore, will vary from individual to individual. Benefits may include, but are not limited to, medical, vision, dental, 401K, and flexible spending.
Equal Employment Opportunity - M/F/Disability/Protected Veteran Status
Clinical Research Project Coordinator
Project coordinator job in Carson City, NV
This position provides research project support to requesting department to ensure timelines and effectiveness in activation and completion of needed research projects. Responsible for routine to moderately complex project coordination / project management as well as communication and documentation as required by the research
departments.
**Please note that a video interview through Microsoft Teams will be required as well as potential onsite interviews and meetings**
We are committed to offering flexible work options where approved and stated in the job posting. However, we are currently not considering candidates who reside or plan to reside in the following states: **California, Connecticut, Hawaii, Illinois, New York, Rhode Island, Vermont, and Washington**
**Essential Functions**
+ **Research Support and Administration:** Support various clinical research studies and departments across the Intermountain system. Based on role, may coordinate (1) review of IRB/HRPP submissions and provide support to research oversight committees and research programs, coordinate review and oversee submission, or (2) centralized administrative and technical functions associated with grants, contracts and other agreements from external funding sources.
+ **Project Planning & Execution:** Define, develop, and execute clinical research project plans, including work plans and schedules. Identify needed resources, roles, and responsibilities for assigned studies. Facilitate feedback from key participants and participate as a team member when needed.
+ **Budget & Scope Management:** Develop comprehensive budget and scope documents for clinical research studies. Assist with business case and proposal development, including budget preparation and completion of required forms for internal and external routing.
+ **Study Requirements & Compliance:** Analyze study requirements to ensure sponsor and study requirements are met. Communicate impacts on existing studies to internal and external stakeholders. Look for cost-effective methods to facilitate study execution while meeting functional and regulatory requirements.
+ **Quality Assurance & Documentation:** Participate in quality assurance plans and reviews as requested. Document clinical research study deliverables, track and communicate timelines, and prepare reports and presentations on findings. Ensure completion of deliverables per specified deadlines. Support research billing by reviewing research accounts and reconciling invoices.
+ **Study Lifecycle Management:** Manage study startup, maintenance, and closeout activities. Provide support and guidance to Clinical Research study teams on study financials, and act as a source expert and liaison. As requested, provide support and back up as clinical research coordinator.
+ **Medicare Coverage Analysis:** Support the development of Medicare Coverage Analysis for clinical trials. Draft and prepare coverage analysis documents, review reimbursement guidelines, ensure correct billing, and provide coverage review.
+ **Auditing & Risk Management:** Coordinate project assessments and response planning. Communicate risks, develop and execute strategies, and lead auditing activities to ensure compliance with guidelines and regulations.
**Skills**
+ Budgeting
+ Financial negotiation
+ Attention to detail
+ Multitasking
+ Clear written and verbal communication
+ Task Prioritization
+ Process Improvement
+ Critical thinking
+ Collaboration
+ Research
**Physical Requirements**
+ Ongoing need for employee to see and read information, labels, monitors, etc. and to see to identify equipment and supplies and to utilize a wide variety of information including organizing and completing documentation and forms, accessing and entering computer information, and identifying needs and urgent issues.
+ Frequent interactions with providers, colleagues, customers, patients/clients, and visitors that require employee to verbally communicate as well as hear and understand spoken information, needs, and issues quickly and accurately.
+ Manual dexterity of hands and fingers to manipulate complex and delicate equipment with precision and accuracy. This includes frequent computer use and typing for documenting patient interactions, accessing needed information, operating telephones and other office equipment, including manipulating paper - requiring the ability to move fingers and hands.
+ Expected to bend, lift, and carry patient files, documents, equipment, and supplies.
+ Remain sitting or standing for long periods of time while interacting with others or to perform work on a computer, telephone, or other equipment.
+ For roles requiring driving: Expected to drive a vehicle which requires sitting, seeing and reading signs, traffic signals, and other vehicles.
**Physical Requirements:**
**Minimum Qualifications**
+ Experience in a role requiring effective organizational skills; effective follow-through, and commitment to excellence, effective professional communication skills; Ability to communicate with others in a clear, understandable, and professional manner as well as strong interpersonal skills: Ability to work with personnel at all levels to gather information, communicate compliance requirements and handle complex issues within an often-sensitive political environment.
+ Demonstrated experience working in a collaborative team environment.
+ Experience using word processing, spreadsheet, database, internet, e-mail, and scheduling applications.
+ Ability and willingness to travel within the Intermountain system and work from different locations as assigned. Occasional overnight travel may be required.
+ Clinical licensure, experience or certification may be required due to grant funding requirements. · Bachelor's Degree in a clinical or life science field, business, or healthcare operations. A degree must be obtained through an accredited institution. Education is verified.
+ Two (2) years of experience in a research or relevant healthcare/business role requiring strong demonstrated attention to detail and ability to adhere to policies and procedures.
**OR**
+ Three (3) years of experience in a research or relevant healthcare/business role requiring strong demonstrated attention to detail and ability to adhere to policies and procedures.
**Preferred Qualifications**
+ Experience in clinical research setting, including relevant study management experience. · Experience in a healthcare or hospital setting.
**Location:**
Intermountain Health Intermountain Medical Center
**Work City:**
Murray
**Work State:**
Utah
**Scheduled Weekly Hours:**
40
The hourly range for this position is listed below. Actual hourly rate dependent upon experience.
$27.65 - $43.55
We care about your well-being - mind, body, and spirit - which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.
Learn more about our comprehensive benefits package here (***************************************************** .
Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
At Intermountain Health, we use the artificial intelligence ("AI") platform, HiredScore to improve your job application experience. HiredScore helps match your skills and experiences to the best jobs for you. While HiredScore assists in reviewing applications, all final decisions are made by Intermountain personnel to ensure fairness. We protect your privacy and follow strict data protection rules. Your information is safe and used only for recruitment. Thank you for considering a career with us and experiencing our AI-enhanced recruitment process.
All positions subject to close without notice.
Project Specialist -- IRA Programs
Project coordinator job in Carson City, NV
APTIM's Energy Transition is seeking an experienced **Project Specialist** . This position's primary responsibilities are processing eligibility and project applications for the HOMES and HEAR programs. APTIM's role is to develop and manage Home Energy Rebates created through the Inflation Reduction Act including the Home Efficiency Rebate Program (HOMES) and the Home Electrification and Appliance Rebate Program (HEAR). The **Project Specialist** will be responsible for ensuring the accuracy of applications submitted by customers and Trade Allies. Incomplete applications will require interaction with the customer and/or Trade Ally to ensure accurate applications. Residential program knowledge and some technical expertise in energy efficiency and electrification is preferred. This role will report to the Operations Manager.
APTIM's Energy Transition team is a recognized leader in the marketplace. Our technical experts deliver highly innovative projects and complex client solutions providing the full breadth of energy solutions including energy management, carbon management, smart energy infrastructure, distributed energy resources (DER), and carbon-free mobility solutions. Our consultants proactively collaborate with clients to define and implement strategies and campaigns around key business drivers, with the primary focus of finding and delivering high-impact projects exceeding expectations and meeting the unique needs for our clients.
The **Project Specialist** is responsible for providing customer service and administrative support, while ensuring that project information is accurate, projects workflows are maintained and continuously reviewed, and continuous communication with key internal stakeholders and customers is maintained. This position is additionally responsible for managing customer incentive reviews, processing, and supporting or directly coordinating on project tasks with internal functional teams. We serve our clients as the Program Administrator to distribute the program's benefits while providing businesses and residents with the opportunity for equitable participation in these programs. You will also be working with others who are enthusiastic about clean energy, energy efficiency and making a positive impact on the industry.
**Key Responsibilities/Accountabilities:**
+ Work as part of an energy efficiency team ensuring that the administration, implementation, and verification of projects are successfully executed.
+ Review project application forms by customers, contractors, engineers/consultants, and other program participants to ascertain compliance with program policies and procedures.
+ Maintain, update, and add entries to the system databases accurately.
+ Assist with project reporting, scheduling and other issues as needed.
+ Develop, maintain, and engage with customers and contractors through email and in/outbound calling and updating program databases as needed.
+ Develop relationships with program partners to identify and address their needs from the Program to provide information to the program managers.
+ Conduct QA/QC of Program processes and protocols, offering design improvements, analysis, and recommendations.
+ Train new Project Coordinators, as requested.
+ Contract management: reporting and tracking program performance and metrics, as requested.
+ Follow escalation processes and directly assist in the resolution of issues.
+ Commitment to fostering a collaborative work environment within the team and broader organization.
+ All other duties as assigned.
+ Ensuring compliance with all APTIM quality and safety policies as well as all OSHA regulations.
**Basic Qualifications:**
+ Bachelor's degree from an accredited four-year college or university or equivalent work experience.
+ 2-4 years' program/project management experience related to energy program implementation.
+ Effective communication skills, experience with client engagement and coordination.
+ Experience with Microsoft Office, CRM systems and tracking systems.
+ Quantitative and analytic capabilities including report writing spreadsheet analysis, and identification of existing or potential problems, and recommend solutions.
+ Advanced written and oral communication skills.
+ Excellent critical thinking skills with ability to analyze situations, identify existing or potential problems and recommend solutions.
+ Self-starter with the ability to manage time and prioritize projects within established deadlines and manage multiple tasks simultaneously.
+ Detail-oriented with excellent time management, project management, and follow-through.
+ Commitment to fostering a collaborative work environment within the team and the broader organization.
+ Willingness to learn new technologies across multiple industries.
+ Proven experience developing and maintaining relationships with internal colleagues and external stakeholders.
+ Must be a self-starter, organized and have an ability to manage competing priorities with established deadlines.
+ Proficient in Microsoft Office software -- Excel, Word, PowerPoint, Outlook, and SharePoint.
**Desired/Preferred Qualifications:**
+ 1+ years' experience in the energy efficiency or electrification industries.
+ Four years of previous office experience.
+ Professional experience working with a wide variety of stakeholders, such as state, local and federal governments, for-profit and non-profit organizations, utilities, multifamily properties, and others.
+ Ability to speak additional languages.
**Who we are and what we do:**
**ABOUT APTIM**
APTIM is committed to accelerating the transition toward a clean and efficient energy economy, building a sustainable future for our communities and natural world, and creating a more inclusive and equitable environment that celebrates the diversity of our communities. We specialize in environmental, resilience, and sustainability and energy solutions, as well as technical and data solutions, program management, and critical infrastructure. For every challenge our clients face, there is an opportunity for APTIM to innovate a fit-for-purpose solution that will raise your organization or community to a new standard of excellence.
What you can expect from APTIM:
+ Work that is worthy of your time and talent
+ Respect and flexibility to live a full life at work and at home
+ Dogged determination to deliver for our clients and communities
+ A voice in making our company better
+ Investment into your personal and professional development
As of the date of this posting, a good faith estimate of the current pay range for this position is $60K-$70K. Compensation depends on several factors including: experience, education, key skills, geographic location of the position, client requirements, external market competitiveness, and internal equity among other employees within APTIM.
**Employee Benefits**
Aptim Environmental & Infrastructure, LLC is committed to providing an extensive range of benefits that protect and promote the health and financial well-being of our employees and their families through the APTIM Benefits Marketplace *********************************** .
+ Medical, vision, and dental insurance: Through the marketplace, our employees can choose benefits from five metallic levels and 10+ carriers to find the right benefits that work for them in their location.
+ Life insurance
+ Short-term and long-term disability insurance
+ 401(k) APTIM offers three 401k plans through the Aon Pooled Employer Plan (PEP). The specific plan you are eligible for depends on the business unit you are in. The details of the largest plan are found here:
+ APTIM 2025 401(k) Plan Features (makeityoursource.com) (***********************************getattachment/eaa3a0a0-e46b-447b-b8b7-18f2fbf26eae/APTIM-401k-Plan-Features.pdf)
+ APTIM - Helpful Documents
+ Paid holidays, vacation, and sick leave (eligibility based on company policy and applicable law)
**Watch our video:**
About APTIM - In Pursuit of Better (********************************************
Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled
Applicants with a physical or mental disability who require a reasonable accommodation for any part of the application or hiring process may make their request known by e-mailing ********************************** or calling ************ for assistance.
EOE/Vets/Disability