Senior administrative assistant jobs in Pharr, TX - 30 jobs

Responsibilities Provides administrative support which includes scheduling, tracking, and report information. Provides clerical support which includes typing, answering calls, and opening mail. May schedule and prepare agenda for meetings and keep the minutes for meetings. May handle material of a confidential nature. Composes, types and files routine correspondence. Qualifications QUALIFICATIONS: 1. Three to four years secretarial experience, preferable in the hospital field in an administrative or executive office. 2. Must be knowledgeable of Microsoft Office products or similar computer software. 3. Verbal ability is needed to communicate with employees and guests of the hospital. 4. Knowledge of English grammar in order to type and proofread letters, minutes and reports. 5. Must type at least 60 words per minute. 6. Knowledge of shorthand or speed writing helpful in taking minutes. 7. Temperament must be versatile with a pleasing personality. 8. Must demonstrate commitment and adherence to STHS's Compliance Program and Code of Conduct through compliance with all policies and procedures, the Code of Conduct, attendance at required training and immediately reporting suspected compliance issue(s) to the Compliance Officer. EDUCATION / LICENSURE: 1. High School diploma, GED, or Higher Education required. 2. Prefer a minimum of two years college or specialized training from a business or secretarial school. EEO Statement All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws. We believe that diversity and inclusion among our teammates is critical to our success. Notice At UHS and all our subsidiaries, our Human Resources departments and recruiters are here to help prospective candidates by matching skillset and experience with the best possible career path at UHS and our subsidiaries. We take pride in creating a highly efficient and best in class candidate experience. During the recruitment process, no recruiter or employee will request financial or personal information (Social Security Number, credit card or bank information, etc.) from you via email. The recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail, etc. If you are suspicious of a job posting or job-related email mentioning UHS or its subsidiaries, let us know by contacting us at: ************************* or **************.

Job Description: JOB TITLE Assistant Lead Clinical Counselor PROGRAM Refugio Unaccompanied Children Shelter REPORTS TO Program Director SALARY $80,990 LOCATION San Benito, TX JOB TYPE Full-Time WORK SCHEDULE Five Days per week, 40 Hours per week, 12 Months per year General Description The Assistant Clinician's primary responsibility is to assist the Lead Clinician in the management of the Clinical Department to ensure mental health services are delivered in accordance with ORR policies and procedures, Cooperative Agreement, licensing minimum standards, and all other applicable state and federal law, rules, and guidelines. The Assistant Clinician works at a childcare facility under the supervision of the Lead-Clinician and Program Director and consults with the Director of Clinical Services as needed. This is a full-time, exempt position subject to work after 5:00pm, weekends, holidays and be on call. About You The ideal candidate for our program is a self-motivated and dedicated person who is excited and passionate about helping infants, toddlers, and families grow in development and in education. You are a personable, energetic, and empathetic leader who can manage multiple staff, managers, and multiple projects in a prior project in a prioritized manner to meet our internal Urban Strategies goals of all current Refugio Performance Standards. Minimum Qualifications Education: Must have a Master's degree in social services or other relevant behavioral sciences in which clinical training and experience is required (ORR Requirement) Licensure: LMSW, LCSW, LPC, LMFT, or equivalent plus 5 years of postgraduate direct service delivery experience is required Experience: Meet the requirements of the contract for all immunizations (Emergency Task Order or Cooperative Agreement) Employee must be current on clinical practices, issues, trends, and be able to coordinate problem-solving strategies in order to meet the clinical needs of children in care. Any educational or experiential qualifications to be considered as equivalent, in lieu of the above, require prior approval of the President/CEO or the Chief Executive Director. Must have the ability to work after 5:00 p.m., weekends, and holidays, on-call and travel as required by the position. Must have the ability to provide visual and auditory supervision as needed to maintain the health and safety of children in care as required by the position. Must have the ability to provide behavior intervention techniques to include physical restraint as required by the position. Must be driver insurable, able to drive company vehicle, or provide transportation if required by the position. Preferred Qualifications Two years of experience in ORR programs Clinical supervisory experience What You'll Be Doing Ensures that all contract policies and procedures are adhered. Conducts and documents mental health assessments for all children in care as well as provide ongoing individual and group counseling in accordance with contract policies and procedures Screens for human trafficking concerns Provides crisis Intervention Ensures quality care for all children and timely response to their needs, including crisis intervention Provides weekly counseling to assigned caseload Provides group therapy/community group meetings Coordinates caseload with assigned case managers and lead case managers Provides reports needed to supervisor Attends internal and external meetings Maintains the UAC case file and database in accordance with contract policies and procedures Reports significant incidents in accordance with contract policies and procedures Follows up on all Significant Incident Reports (SIRs) Other duties as assigned by department head Performs duties in a safe manner. Follows the corporate safety policy. Participates and supports safety meetings, training and goals. Ensures safety and security of all UAC and the operating conditions within area of responsibility. Maintains a clean and orderly work area Evacuates site with short notice in case of an emergency Must be able to accompany Agency during an evacuation because of hurricane, severe weather, fire, natural disaster, terrorist activity, disease outbreak, or any other reason that necessitates an evacuation to some other location. Must have knowledge of and ability to interpret ORR Policies and Procedures, DFPS Minimum Standards, and all other pertinent rules and regulations. Must have knowledge of administrative practices, principles, and techniques. Must be proficient in skills associated with the position to perform the job successfully (i.e., communication, reading/language/writing in English/Spanish, mathematical, computer, and reasoning ability). Must have ability to analyze problems, identify solutions, and take appropriate action to resolve problems using independent judgment and decision making processes. Must have the ability to work independently and collaboratively. Must have the ability to develop tools, monitor, and formulate reports for the continuous improvement of program services. In absence of a more specific rule requirement, demonstrate competency, prudent judgment, and self-control in the presence of children and when performing assigned responsibilities. Able to evacuate at short notice to accompany residents possibly to a different city for several days at a time. About Urban Strategies Urban Strategies exists to equip, resource and connect faith- and community-based organizations so that all children and families can reach their full potential. Headquartered in Washington, D.C., our team serves in the U.S. mainland, Puerto Rico, and Central America. COMPANY CULTURE Our work is driven by our three core values: Authentic Relationships are foundational to our work and move beyond a transactional nature to truly know people. They serve as opportunities for mutual development and growth and are based on the belief that all people have inherent dignity and worth. Servant Leadership is rooted in an other-centric mindset that informs the way one leads and builds up individuals, families, and communities. Intentional Compassion describes a deliberate commitment to understand, formulate strategic responses, and activate others to reach their full potential. BENEFITS Remote work for eligible positions. Medical and Dental is paid 95% by company and 5% by employee (individual or family). Vision is covered 100% (individual or family). 401K matched contributions up to 4%. Employee Assistance Program. Vacation time is generous but varies depending on program and position. 9 Sick Days and 11 Holidays. Every teammate gets long and short-term disability free. Positions that require laptops, the company provides one. Positions that require cellphone, company issues one. PERKS Meaningful employee engagement programs. Education discounts (BA-PhD) with a variety of education partners. OTHER Employment is conditional pending satisfactory results of all required tests and background checks. Urban Strategies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, gender, national origin, age, sexual orientation, disability, or other legally protected classifications under applicable federal, state and local legal protections. To apply: Please visit ****************************** Contact us with any questions at Recruiting at symbol urbanstrategies.us Equal Opportunity Employer

General Description Employee performs routine administrative support or technical program assistance work. Work involves disseminating information, maintaining filing systems, and performing internal administrative support work. Employee works under moderate supervision with limited latitude for the use of initiative and independent judgment and may train others. Examples of Work Performed Provides assistance answering phone calls, routing incoming calls, taking messages, greeting visitors, and directing them to the appropriate staff. Prepares, edits, and distributes correspondence, reports, forms, and documents. Maintains files and records. Performs data entry. Schedules and confirms appointments for clients, customers, or supervisors. Maintains scheduling and event calendars. Sets up and manages paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material. Assists in compiling statistical data and preparing various charts, graphs, and written summaries. Completes forms in accordance with company procedures. Orders and dispenses supplies. Prepares invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software. Arranges conference, meeting, or travel reservations for office personnel. May receive and review forms and applications for completeness of information. May interpret and explain rules, regulations, policies, and procedures. May review applications for agency services to ensure forms are filled out completely and accurately. Reads and analyzes incoming memos, submissions, and reports to determine their significance and plan their distribution. Composes, types, and distributes meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports. Conducts searches to find needed information, using such sources as the Internet. May supervise other clerical staff and provide training and orientation to new staff. Performs related work as assigned. Education and Experience Graduation from high school. One (1) year of experience in administrative support work. Certificates, Licenses and Registration: Must have a current valid Texas motor vehicle operator's license. Must be able to be insured by the County's insurance carrier. Knowledge, Skills and Abilities Knowledge of office practices and administrative procedures. Skill in the use of standard office equipment and software. Ability to implement administrative procedures. Ability to interpret rules, regulations, policies, and procedures. Ability to communicate effectively. Ability to train others. The County of Hidalgo offers a full range of employee benefit programs for eligible employees, retirees, and their families. For more information, please Click Here 01 Do you have a high school diploma or equivalent? * Yes * No 02 Do you have one (1) year of experience in administrative support work? * Yes * No Required Question Employer Hidalgo County Address 505 S. McColl Rd., Suite A Edinburg, Texas, 78539 Phone ************ Website *****************************

Step into a pivotal role at a leading architectural, engineering, and consulting firm experiencing exciting growth. As an Administrative Assistant, you'll be the backbone of our operations-providing essential support that keeps our dynamic team moving forward. In this role, you'll handle a variety of responsibilities, including: * Creating and editing documents in Microsoft Office (Word, Excel, PowerPoint, Access) * Managing data entry and word processing tasks * Conducting internet research and maintaining organized filing systems * Serving as a friendly and professional back-up receptionist This fast-paced position is perfect for someone who thrives in a collaborative environment, is highly skilled in administrative software, and enjoys making a real impact every day. If you're detail-oriented, personable, and ready to grow with an award-winning firm, this is the perfect opportunity for you! Your Impact: * Actively involved in the day-to-day operations of the Partner in charge and leadership * Assist with set up and planning for client meetings and firmwide events * Reserve conference rooms and conference call lines and/or set up video conferences * Create meeting minutes and meeting agendas * Prepare letters, contracts and other communications * Schedule and coordinate meetings including reserving spaces for in-person events * Log and prepare client sponsorship requests and other check requests * Organize, coordinate and assist with activities involved in the preparation of proposals, presentations, and submittals * Act as a liaison with consultants, clients, printers and suppliers * Assists with special projects as needed * All other duties as assigned Here's What You'll Need: * 5+ years of administrative and/or professional office experience * Superior client focus and service mentality * Strong problem-solving and collaboration skills * Creativity, integrity, and initiative * Advanced computer skills in Microsoft Office Suite (Word, Excel, PowerPoint) * Proficiency in Adobe Acrobat Professional * Strong organizational skills * Excellent communication skills (verbal and written) * Strong attention to details, including proofreading * Ability to prioritize multiple projects and manage work accordingly Here's How You'll Stand Out: * Experience supporting C-level leadership * Experience in a professional services firm (architecture, engineering, law office, etc.) * Bachelor's degree The actual offered base salary for California locations will vary depending on factors such as individual qualifications, education, experience, skills, job-related knowledge, work location, and internal equity. We would not anticipate that the individual hired into this role will be at or near the top half of the range provided, but the decision will be dependent on the factors of each individual case. The compensation package may also include incentive compensation in the form of discretionary bonuses in addition to base salary and a full range of medical, financial, and other benefits. The salary range for this position is below. $44,000.00 - $66,000.00 PBK is an Equal Employment Opportunity employer. All qualified applicants can be considered for an opportunity without regard to sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, criminal history, or any other characteristic protected by law. Additionally, it is our policy to provide equal employment opportunity in all phases of employment in compliance with all applicable federal and state laws, rules, and regulations.

The Academic Administrative Assistant-Campus is responsible for oversight of the administrative duties within the academic department and ensuring academic integrity within the guidelines of institutional, accreditation, state, and federal policy and regulation. The Academic Administrative Assistant-Campus works under the direct supervision of the Director-Education and works with the academic team, student files, and other academic support staff. Key Responsibilities Collect Proof of Education (POE) for online enrollments Determine any outstanding POEs and communicates issues timely with Director - Education Assist with Registrar-related support Assist with registration of students as necessary. Work with the Admissions team to ensure new students have a first term course schedule, complete with days and times Academic Administration/Record Keeping Assists with monitoring attendance, communicating with Director-Online Registrars as necessary to ensure compliance Assist in auditing student records to ensure documentation in file is complete and uploaded into lmage Now as necessary Evaluate Proof of Education for students in accordance to the POE Policy Assists with inputting of Transfer Credit on incoming students Assists Registrar-Online and Director-Online Registrars with other academic-related tasks as needed Experience Required Minimum Minimum of 1 years' experience in Education 1 years' work experience in project management 1 years' experience working in team-oriented, collaborative environment Excellent communication skills: Preferred Proven experience in multi-tasking Ability to think and react in a high-energy, fast paced environment Advanced experience with Excel, Sheets, Word, Docs and/or software tools. A willingness to roll up sleeves and get things done Knowledge, Skills, and Abilities Value-driven approach at all times Excellent written and oral communication skills Knowledge and application of core program/project management methods, techniques, and best practices. Excellent leadership, problem solving and analytical skills Knowledge and application of program/project management software and tracking tools Intermediate knowledge and application of MS Excel/Google Sheets Ability to rapidly adapt and respond to changes in environment and priorities Ability to elicit cooperation from senior management and other departments Excellent word processing, database management, and graphic skills Excellent interpersonal, organizational, and planning skills Ability to manage multiple projects simultaneously Ability to operate in a dynamic and flexible environment with confidence and poise Ability to extrapolate and analyze data for outcomes and decision making Collaborates effectively throughout the matrix organization toward the attainment of company objectives Demonstrates and models a strong sense of personal accountability for actions and attainment of company goals Champions innovation and positive change and adopts creative ways to solve problems Utilizes highly developed communication skills in alt respects Ancora Education is committed to creating a diverse and inclusive work environment. We are an equal opportunity employer that maintains a policy of nondiscrimination with respect to all employees and applicants for employment. All employment decisions are made without regard to individual's age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law.

Administrative Assistant/Receptionist coordinates the patient flow - greets patients, ensures that they are registered and have completed new patient packets. Ensures that all pertinent documents are scanned as required by the facility. Verifies insurance coverage. Sets appointments, collects copays and balances. Optimizes patients' satisfaction. Keeps patient appointments on schedule by notifying provider of patient's arrival. Comforts patients by anticipating patients' anxieties; answering patients' questions; maintaining the reception area in a clean, organized manner at all times. Maintains patient accounts by obtaining, recording, and updating personal and financial information. Obtains revenue by recording and updating financial information; recording and collecting patient charges. Helps patients in distress by responding to emergencies. Protects patients' rights by maintaining confidentiality of personal and financial information. Maintains operations by following policies and procedures; reporting needed changes. Must handle a multitude of duties at the same time. At all times, employee is responsible for: 1. Protecting the physician's license; 2. Maintaining confidential any and all information accessible while performing job duties; 3. Staying in compliance with Medicare, Medicaid, OSHA, HIPAA, OIG, and any other legal and/or contractual obligations. Duties of the Job: · Greets patients using great customer service skills. · Ensures that patients are registered and have completed new patient packet. Verifies demographic information when patient presents. · Schedules/Reschedules appointments for clients/physicians using Medinformatix Software. · Verifies insurance coverage, preauthorizations, deductibles, referral information, etc. · Collects copays and balances. Ensures that receipts are properly distributed as required. · Ensures that all pertinent documents are scanned appropriately. · Sets appointments. · Anticipates patient needs and comforts them by providing updated information. · Maintains patient accounts by ensuring that all demographics and insurance(s) are current and accurate. · Maintains patient confidentiality. · Ensures that all end of day reports are completed accurately. · Ensures that deposits are submitted daily as required. · Ensures that Petty Cash is accurate on a daily basis. · Ensures that adequate change is available at all times. · Other duties as assigned.

Job Title: Administrative Assistant Athletic Dept. Reports to: Director of Athletics Dept./School: Curriculum & Instruction Dept./School: Central Administration Office Pay Grade: 5 Clerical/Paraprofessional Employee District Primary Purpose: To assist and promote La Joya ISD in implementing a rigorous curriculum/instructional program that supports student success and achievement. Primary Purpose: To manage and coordinate the functions and operations of the office of Athletics and provide support and assistance to all departments and campuses in the district. Qualifications: Education/Certification: High School Diploma Experience/Knowledge: Two years of Post-Secondary schooling or graduation from recognized school of secretarial skills and five years job experience as a secretary. Considerable knowledge of principles of office management; Considerable knowledge of departmental rules, regulations, Procedures and functions; ability to work under pressure and meet constant deadlines. Proficient in use of office equipment, including word processor, computer, calculator and computer software programs. Skills in business-letter preparation and report-writing. Effective oral and written communication skills. Effective leadership skills. Exemplary interpersonal skills. Demonstrated commitment to professional growth. Major Responsibilities and Duties: * Prepare correspondence, forms, reports, manuals, and presentations for the director as needed. * Compile, maintain, and file all reports, records, and other documents as required. * Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorization. * Order and maintain inventory of office supplies and program * Monitor and process personnel time records including leave requests and reports and submit in accordance with district procedures. * Answer and respond to incoming calls, take reliable messages, and route to appropriate staff. * Maintain a schedule of appointments and make travel arrangements for department staff. * Keep current with athletic schedule and the ticketing software/ update games on software. * Keep current with game worker assignments for all games. * Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment. * Receive, sort, and distribute mail and other documents to department staff. * Maintain confidentiality of information. * Follow district safety protocols and emergency procedures. * Perform any other assignments as directed by the Program Executive Director. WORKING CONDITIONS: Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: May work prolonged or irregular hours; occasional districtwide travel Mental Demands: Work with frequent interruptions; maintain emotional control under stress POSITION WORKING DAYS: 226 Days

Job Description We are hiring immediately for a full time and part time ADMIN ASSISTANT position. Note: online applications accepted only. Schedule: Full time & part time; Monday - Friday & some weekends. More details upon interview. Requirement: Prior administrative computer experience is required. Pay Range: $15.00 per hour to $16.00 per hour. We Make Applying Easy! Want to apply to this job via text messaging? Text JOB to 75000 and search requisition ID number 1493867. The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: *************************** Skg Application Deadline: applications are accepted ongoing until all openings are filled for this position. If an applicant is declined due to the position being filled, they may still be considered for future opportunities and are always welcome to reapply. Join our campus team where you are valued and empowered to make a difference. Enjoy competitive wages, benefits, and perks like Instapay through the One @Work app. Our careers are filled with purpose and encourage learning, growth, and meaningful impact. Apply today! Job Summary Summary: Responsible for clerical functions and administrative support of food service programs. Essential Duties and Responsibilities: Answer telephones and direct inquiries in a professional and client centric manner. Maintain confidential personnel files. Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices. Assist with staffing, including finding staff when employees call out on short notice. Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor. Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable. Enter weekly cash sales and meal counts using computer. Perform daily bank deposit reconciliation. Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing. Perform monthly vendor statement reconciliation. Prepare monthly state claim form for reimbursement. Assist in preparation of end of month financial reports. Attend in-service and/or safety meetings as required. Maintain clean and safe work environment; ability to perform job safely. Performs other duties as assigned. The Benefits We are always looking for ways to invest in our people both inside and outside of work to help them achieve their full potential. Both full-time and part-time associates are eligible for the following benefits: Opportunities for Training and Development Retirement Plan Associate Shopping Program Health and Wellness Programs Discount Marketplace Identity Theft Protection Pet Insurance Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program In addition, full-time positions also offer the following benefits to associates: Medical Dental Vision Life Insurance/AD Disability Insurance Commuter Benefits Employee Assistance Program Flexible Spending Accounts (FSAs) Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Maryland, Washington State, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information. ********************************************************************************************** Because this position requires you to perform services in an educational facility, there may be periods when the Company does not require you to perform work (such as winter and summer breaks when food service needs decline or cease). Any such periods during which you do not perform work on the Company's behalf may be unpaid and deemed a temporary layoff. However, depending on business needs, you may be required to work year-round, potentially at a different location during break periods. Business needs may vary from year to year. Our Commitment to Diversity and Inclusion Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. Applications are accepted on an ongoing basis. Chartwells Higher Ed maintains a drug-free workplace.

DSHS is committed to hiring skilled and dedicated individuals who share a passion for public health to pursue our vision of A Healthy Texas. If you are looking to make an impact and tackle new challenges, we encourage you to consider a career with us. Employee Benefits: DSHS offers insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS). To learn more about all the benefits available to you as a DSHS employee and other DSHS opportunities for early career pathways, visit the DSHS Careers Page. Review our Top 10 Tips for Success when Applying to State of Texas Jobs. Functional Title: Administrative Assistant Job Title: Administrative Asst II Agency: Dept of State Health Services Department: Region 11 Posting Number: 10037 Closing Date: 01/17/2026 Posting Audience: Internal and External Occupational Category: Office and Administrative Support Salary Group: TEXAS-A-11 Salary Range: $2,694.33 - $3,946.25 Pay Frequency: Monthly Shift: Day Additional Shift: Days (First) Telework: Not Eligible for Telework Travel: Up to 10% Regular/Temporary: Regular Full Time/Part Time: Full time FLSA Exempt/Non-Exempt: Nonexempt Facility Location: Job Location City: MCALLEN Job Location Address: 4501 W BUS HWY 83 Other Locations: MOS Codes: 0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN YN,YNS Brief Job Description: Under the direction of Program Supervisor IV, performs complex and routine administrative and technical assistance for Regional Social Work, Case Management, Children with Special Health Care Needs (CSHCN), Personal Care Services (PCS), Community First Choice (CFC), Texas Health Steps, and Newborn Screening Programs (NBS). Develops and maintains program filing systems. Enters and retrieves data from information systems, and prepares routine and special reports including weekly and monthly reports and submits reports by time deadlines. Performs technical and administrative program support work. Assists program administrators and case managers with program needs such as customer service, correspondence, data entry, provider relations, eligibility functions, health fairs, program surveys, and answers phone systems. Effectively communicates program services and/or changes to consumers. Receives and directs client complaints and inquiries from other entities. Supports assigned Social Work, Case Management and Provider Relations staff in preparing for presentations. Works under moderate supervision with limited latitude for the use of initiative and independent judgment. Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned. Essential Job Functions (EJFs): (45%) Administrative Support Services-Provides administrative and technical support services for assigned staff related to Social Work, Case Management, CSHCN, THSteps, PCS, and NBS programs. Responsible for the oversight of related program data, processing, and the maintenance of program information systems (TWICES, IBIS). May develop administrative procedures, standards, and methods; interpret administrative policies; and review and evaluate work content for the purpose of developing effective administrative practices and implementing policies that contribute to the improvement of services provided by the programs. May complete weekly and monthly reports and submit reports by time deadlines. Provide any other support to Social Work, Case Management and THSteps staff. (35%) Customer Service-Provides information and referral services to consumers. Assists program manager, supervisors, and case managers in providing technical assistance to service providers, external program customers and internal DSHS programs. May coordinate work with other governmental agencies and private organizations. May interview families to assist with program eligibility functions (CSHCN). Provides friendly and professional customer service to consumers, program providers, program contractors, and the public in general. May assist in coordinating and conducting health fairs. Effectively communicates program services and/or changes to consumers. Answers program telephone systems and directs customers to appropriate source in a professional and courteous manner. Assists program manager with program needs such as customer service, eligibility functions, health fairs, program surveys, and provider assistance. (10%) Record Retention- responsible for regional program record retention system. Receives, identifies, and labels closed case management, eligibility and PCS files for appropriate record retention and storage. Provides training to field units on record retention policies and procedures, conducting site visits for training, auditing and assisting administrative support staff in field offices as needed. (10%) Marginal Function-Attends staff meetings and program trainings. Performs other duties as assigned. Assists in responding to public health needs including but not limited to: disease outbreaks, biological, environmental and weather emergencies. Attends educational/training sessions that extend and enhance effective performance, personal and professional growth and trains other personnel as assigned. On an as-needed basis, assists with response and/or recovery efforts based on employee's subject matter expertise and/or experience. Knowledge, Skills and Abilities (KSAs): Knowledge of efficient and effective office practices and administrative procedures. Knowledge of and understanding of TDSHS confidentiality policy. Knowledge of TDSHS record retention guidelines, policies and procedures. Knowledge of policies and procedures related to Specialized Health & Social Service programs, including CSHCN, CPW, NBS, PCS, and THSteps. Skill in the use of electronic data and word processing equipment and software including CMIS, Windows, Outlook, TWICES, Internet, e-mail, Access, Microsoft Word, PeopleSoft, and Medicaid inquiry (Phoenix). Skill in typing, filing, planning, organizing, data collection, and reporting. Ability to learn, interpret, and apply complex and frequently changing program rules, policies, and procedures. Ability to communicate effectively verbally, including public speaking, and in writing. Ability to establish and maintain effective working relationships with supervisor, co-workers, clients, and community providers. Ability to interact with the public in a professional manner, in English and in Spanish. Abiliity to sort, collate, and move boxes of case records weighing up to 35 pounds. Registrations, Licensure Requirements or Certifications: Must have a valid driver's license in good standing. Initial Screening Criteria: Must specify minimum 2 years' experience working with MS Office suite, specifically Word and Excel; must specify on application that applicant is able to type a minimum of 60 WPM Additional Information: Geographical preference on application must designate McAllen and/or Statewide as the desired headquarter location; Active Duty, Military, Reservists, Guardsmen, and Veterans: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified for this position. For more information see the Texas State Auditor's Military Crosswalk at ************************************************************* ADA Accommodations: In compliance with the Americans with Disabilities Act (ADA), DSHS will provide reasonable accommodation during the hiring process for individuals with a qualifying disability. If reasonable accommodation is needed to participate in the interview process, please notify the person who contacts you to schedule the interview. If you need assistance completing the on-line application, contact the HHS Employee Service Center at ************** or via email at **********************************************. Salary Information, Pre-employment Checks, and Work Eligibility: * The salary offered will follow DSHS starting salary guidelines. Any employment offer is contingent upon available budgeted funds. * Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks. * DSHS uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 form

Job Scope Join our team as an Administrative Assistant, where your organizational skills and attention to detail will be instrumental in supporting the smooth functioning of our office. As an Administrative Assistant, you will play a crucial role in managing day-to-day administrative tasks, facilitating effective communication and contributing to the overall efficiency of our workplace. This position is an excellent opportunity for an organized and proactive individual who thrives in a dynamic and collaborative environment. Responsibilities: Maintain a well-organized and tidy office environment, including ordering and managing supplies. Coordinate office logistics and ensure equipment is in working order. Serve as the first point of contact for visitors, clients, and employees. Client management: Answering phones, directing calls, and sending emails on behalf of employees and managers. Manage and coordinate schedules, appointments, and meetings for team members. Arrange travel plans and accommodations as needed. Create, format, and edit documents, presentations, and reports. Assist with the preparation and distribution of internal and external communications. Perform accurate data entry into various systems and databases. Maintain organized and up-to-date records, files, and documentation. Arrange and prepare materials for meetings, including taking and distributing meeting minutes. Coordinate logistical details for internal and external meetings. Provide general administrative support to team members and managers. Assist in special projects and tasks as assigned. Coordinate travel arrangements, including booking flights, hotels, and transportation. Issue Purchase orders, receiving invoices, closing - processing invoices for accounts payable-accounts receivable. Prepare travel itineraries and ensure travel compliance. Assist in the preparation and submission of expense reports. Ensure accuracy and compliance with company policies. Coordinate visitor access and manage logistics for events and conferences. Assist in planning and executing company events. Clerical duties: Typing, photocopying, printing, scanning, and assisting in processing work orders. Correspondence: Producing and distributing memos, letters, faxes, and forms. General Reports: Open purchase orders reports - billing reports etc. Update the Accounts receivable dashboard. In-house branch HR duties, onboarding, and other duties as assigned. Qualifications Requirements Proven experience as an administrative assistant or in a similar role. High school diploma or equivalent; additional education or certification in office administration is a plus. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and multitasking abilities. Excellent written and verbal communication skills. Comfortable learning and using new software and office equipment. Ability to handle sensitive information with confidentiality and professionalism. Experience in lighting and electrical a plus As an EEO/Affirmative Action Employer all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

To provide advanced and complex administrative support to a supervisor in a key administrative position. Responsible for many complex office decisions and administrative supervision of a medium to large size department, with minimal direction. Maintains financial data, which includes monthly budget and status reports. Description of Duties * Performs administrative duties related to work of large department or large administrative unit reporting to a key administrative or executive position. * Maintains departmental records, property inventory, personnel files, employee time records and leave balances. * Prepares agenda for meeting, schedules meetings, records and distributes minutes of meetings. * May assist in processing various student forms and requests for the appropriate review and approvals. * May provide general program information and materials to students and/or direct students to the appropriate student services resources. * May assist in coordination, planning, and/or staffing of departmental meetings and events as needed for outreach, recruitment & education. * Processes personnel actions upon direction of the supervisor. * Processes purchase requisitions and orders, travel requests and reimbursements. * Develops complex records and prepares reports from a variety of materials. * Monitors expenditures and income against the budgets, maintains accurate accounting ledgers and facilitates monthly reconciliations of accounts. * Drafts, types and issues departmental paperwork such as travel, employment, budget, facilities and property documents, and general correspondence. * Advises departmental employees on policies and procedures. * Maintains a wide variety of complex academic, fiscal, personnel and administrative records and files consisting of confidential and official matters. * Requests departmental supplies and maintains control of supplies and inventory. * Schedules travel and meetings for departmental personnel. * Assists in the preparation of budgets, grant requests, class schedules and other periodic reports. * Supervises clerical staff members, including monitoring the workload, work priorities and evaluating job progress. * Performs receptionist duties, answers telephone, takes messages, greets visitors, screens calls and visitors, and makes appointments. * Performs other duties as assigned. Supervision Received General supervision by the Dean of a College, Assistant or Associate Vice President, an Executive Director or the Chief of a department with significant institutional impact and a staff of more than 25 FTE's. Supervision Given Supervises and trains assigned clerical support personnel including work study and temporary employees. Required Education Associate degree in a related field or experience as outlined below. Preferred Education Associate degree in Office Management or related field. Licenses/Certifications None. Required Experience Four (4) years of office administrative experience. Experience may be substituted for education on a 1-on-1 basis. Preferred Experience Experience obtained in a higher education setting. Equipment Knowledge of use of personal computer, word processing, spreadsheet, and database software. Standard office equipment. Working Conditions Needs to be able to successfully perform all required duties. Excellent, professional office environment; some travel and weekend work is required. Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Other Must have excellent interpersonal, organizational, and communication skills. Physical Capabilities N/A Employment Category Full-Time Minimum Salary Commensurate with Experience Posted Salary Commensurate with Experience Position Available Date 02/01/2026 Grant Funded Position No If Yes, Provide Grant Expiration Date

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers . If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post. Job Description AIP is looking for a Food Service Secretary to work in Brownsville, TX. The Food Service Secretary plays a vital role in supporting the food service department by handling clerical tasks, including drafting and editing correspondence, scheduling appointments, maintaining files, and answering phones. Additionally, they assist with purchasing and billing processes, ensure the accuracy and organization of records, and maintains overall office efficiency. To join our team of outstanding professionals, apply today! Responsibilities Maintain all daily food service documentation including but not limited to meal count records, production sheets, cleaning schedules, and temperature logs. Assist with preparing and processing billing reports, invoices and P-Card (Purchasing Card) receipt reconciliation. Track and reconcile food service expenses for monthly and quarterly financial reporting. Organize and maintain accurate records for audits, inspections, certifications and compliance tracking. Verify the accuracy of timekeeping records to ensure that break periods are properly documented and promptly submit pay records for processing. Provide support in revising menus and recipe cards. Keep muster notes organized and up to date to ensure seamless communication during pass down. Handle assigned internal and external communications, such as emails, memos and phone calls. Coordinate and monitor staff and detainee worker training sessions and certification compliance. Support inventory tracking and assist in supply orders. Attend staff meetings, document meeting minutes, and share departmental updates. Uphold confidentiality and adhere to professional standards when managing sensitive information. Perform additional duties as assigned by the food service administrator or assistant food service manager. Core Competencies: Commitment to Excellence - Identifies what needs to be accomplished and takes action to achieve a standard of excellence beyond job expectations. Corporate Values - Understands, embraces, and integrates AKIMA corporate values into everyday duties and responsibilities. Customer Service - Identifies and responds to current and future needs by providing excellent service to internal and external customers. Safety and Security - Promotes a safe work environment for co-workers and customers. Teamwork - Resourceful team player that builds, strengthens, and maintains collaborative relationships with others inside or outside the organization. Certificates/Security Clearances/Other Working environment: The majority of the work is performed in an indoor industrial kitchen in a detention facility often working side by side with detainee workers. Essential Job Functions and Physical Demands: The position is required to work most hours in an indoor detention facility environment, standing and walking most of the time, while maintaining a degree of physical fitness to respond quickly to changes in work demands, emerging situations and emergencies. At a minimum, the Food Service Worker must be able to perform the following physical activities with or without a reasonable accommodation: Stand for 4 or more hours between breaks. Walk, talk, hear, taste, smell, and feel. Use fine motor skills (ability to make movements using the small muscles in hands and wrists). Use close vision, distance vision, and color vision. Reach with hands and arms. Work safely on uneven and/or slippery surfaces. Occasionally climb or balance; and stoop, kneel, crouch, or crawl. Regularly lift and/or move up to 30 pounds; and occasionally lift and/or move up to 50 pounds. Provide CPR and first aid to others. Additional Qualifications/Responsibilities Education/Experience: A high school diploma or GED is required with additional education or training in business office administration preferred. Possess a State of Texas Food Handlers Permit. Ability to become First Aid, CPR and AED certified with initial training and maintain certification. Two or more years of administrative experience, ideally in food service or detention settings. Ability to become First Aid, CPR and AED certified with initial training and maintain certification. Required Qualifications: Must be a U.S. citizen or hold lawful permanent residency status, having resided in the United States for the past five years. Successfully pass a criminal background and consumer credit check (with no criminal record). Secure and maintain DHS/ICE government clearance. Pass pre-employment physical and drug screenings, along with annual physicals and random drug tests. Hold a valid state driver's license. Demonstrate sound judgment, courage, alertness, a calm disposition, and reliable performance in fulfilling responsibilities. Maintain composure and self-control under stressful situations, such as during emergencies involving fires, explosions, disruptions, or evacuations. Must always exhibit a professional appearance and a calm demeanor at all times. Display a high level of integrity, accountability, and discretion in handling sensitive matters. Must currently reside and maintain residency within the continental United States. Knowledge of purchasing processes, invoicing, and financial reconciliation. Showcase strong organizational, time management, and communication skills. Proficiency in Microsoft Office Suite (particularly Excel and Word), with familiarity in inventory or procurement systems being an advantage. Capability of following and understanding written and verbal communication, policies and procedures. Possess a high degree of integrity, accountability and the ability to adhere to DHS ICE standards. Demonstrate the ability to work with a diverse population of people, including different cultures with different values and lifestyles, with a cross-cultural perspective. Qualifications Must be a U.S. citizen or hold lawful permanent residency status, having resided in the United States for the past five years. Successfully pass a criminal background and consumer credit check (with no criminal record). Secure and maintain DHS/ICE government clearance. Pass pre-employment physical and drug screenings, along with annual physicals and random drug tests. Hold a valid state driver's license. Demonstrate sound judgment, courage, alertness, a calm disposition, and reliable performance in fulfilling responsibilities. Maintain composure and self-control under stressful situations, such as during emergencies involving fires, explosions, disruptions, or evacuations. Must always exhibit a professional appearance and a calm demeanor at all times. Display a high level of integrity, accountability, and discretion in handling sensitive matters. Must currently reside and maintain residency within the continental United States. Knowledge of purchasing processes, invoicing, and financial reconciliation. Showcase strong organizational, time management, and communication skills. Proficiency in Microsoft Office Suite (particularly Excel and Word), with familiarity in inventory or procurement systems being an advantage. Capability of following and understanding written and verbal communication, policies and procedures. Possess a high degree of integrity, accountability and the ability to adhere to DHS ICE standards. Demonstrate the ability to work with a diverse population of people, including different cultures with different values and lifestyles, with a cross-cultural perspective.

IBC Bank successes are the result of an aggressive and innovative attitude. The Bank's "We Do More" philosophy reflects its dedication to the growth and success of its employees, customers and communities. IBC bank hires talented, creative and dedicated individuals to help our business succeed. We are a company that values leadership, community engagement and relationship building that leads to a culture of excellence. We are currently seeking to fill positions across all business segments. IBC's focus is to be customer centric and strive to provide excellent customer experience. Time Type: Full time This is an in-office position. Department: 202 Credit Administration Job Summary: The Administrative Assistant provides high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff. : ESSENTIAL JOB FUNCTIONS The statements on this job description are intended to describe the general nature of level of work being performed by incumbents. They are not an exhaustive list of all responsibilities, duties, and skills required by all incumbents. Create, maintain, and enter information into databases. Prepare invoices, reports, memos, letters, and other documents Coordinate and direct office services, such as records, departmental account reconciliations, personnel issues, and housekeeping, to aid executives. Answer phone calls and direct calls to appropriate parties or take messages. Prepare responses to correspondence containing routine inquiries. Open, sort, and distribute incoming correspondence, including faxes and email. Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings. Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, etc. Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions. Manage and maintain department and executives' schedules. Other duties as assigned SKILLS Effective English verbal and written communication skills Computer literate and have working knowledge of Microsoft Office Good customer service, active listening, and critical thinking to actively look for ways to help people Ability to meet performance standards and deadlines Able to concentrate and focus on detail Bilingual is preferred EDUCATION & KNOWLEDGE High School Diploma or GED Prior office work experience, minimum of one year.

Western States Fire Protection (WSFP) and its subsidiaries are more than a company. We are a family of unique individuals committed to our purpose, our values, and each other. And we believe in making our own luck, creating our own opportunities. WSFP accomplishes this by constantly innovating, finding ways to create new value and seizing new opportunities. Protecting lives and property since 1985, WSFP and its subsidiaries specialize in Life Safety Systems. Our values are simple: integrity, quality, safety, professionalism, commitment. What we offer: * Health, Life, Dental and Vision Insurance * Employee Assistant Program * Flex Spending (FSA) (Cafeteria Plan) and HSA * 401(k) Plan - Matching up to 3% * Employee Stock Purchase Plan * Profit Sharing Plan * Paid Time Off (PTO), Parental Leave, Paid Pregnancy Medical Leave * Paid Holidays * Tuition Reimbursement * Annual Discretionary Bonus * Employer Paid Life Insurance * Gym membership reimbursement Administrative Assistant The Administrative Assistant is responsible for initiating, conducting, and coordinating the clerical and administrative functions required for the effective operation of an office. He/she will assist other branch personnel including key managers in a variety of administrative roles. Job Responsibilities * Responsible for office reception functions including greeting customers, vendors, and associates * Complete the setup, scheduling, invoicing and collections of new jobs/projects * Conduct billing, receivable, and payable functions as assigned * Provide general administrative support for managers and staff * Work with Customers and Inner Office Staff to keep projects moving forward * Responsible for data and budget entry * Manage job billings * Provide customers with invoices and required backup paperwork following the customer's billing requirements (Email, fax, upload to websites, etc.) * Create, type, and distribute internal and external correspondence * Update collection notes in the Past Due Memos section of WebApps and Astea * Meet regularly with the Office Manager to review collection accounts and provide updates * Schedule and dispatch technicians, equipment, or service vehicles to appropriate locations according to customer requests, specifications, or needs, using radios or telephones. * Relay work orders, messages, and information to or from technicians, supervisors, and field inspectors using telephones. * Act as national accounts coordinator for the Inspection department and is responsible for retrieving work orders off of various websites and distributing to the corresponding department contacts * Upload Inspection reports to various websites * Send out, receive and file Inspection reports * Maintain various types of records including job files * Assist in completing special reporting and licensing requirements * Assist in compiling contracts, proposals, and job packets * Complete special projects as required * Accomplish responsibilities as required using business software as approved by WSFP * Offer suggestions and solutions on improving efficiency of general office procedures * Other duties as assigned Job Qualifications * Good computer skills with working knowledge of business software applications * Background in basic secretarial skills is preferred * 1-2 years basic office experience desired * Excellent written and verbal communication skills * Puts forth a courteous, friendly, helpful attitude at all times when receiving office visitors, answering the phones, or dealing with other associates * Ability to pass a pre-employment drug screen test and background check All qualified applicants with Western States Fire Protection Company will receive consideration for employment without regard to race, color, religion, sex, sexual orientation and gender identity, national origin or status as a qualified individual with a disability or protected veteran. VEVRAA Federal Contractor Accessibility: If you need help accessing this page, please contact: Phone: ************** Email:

* We are hiring immediately for a full time and part time ADMIN ASSISTANT position. * Address: 200-298 N Sugar Road, Edinburg, TX 78541 Note: online applications accepted only. * Schedule: Full time & part time; Monday - Friday & some weekends. More details upon interview. * Requirement: Prior administrative computer experience is required. * Pay Range: $15.00 per hour to $16.00 per hour. We Make Applying Easy! Want to apply to this job via text messaging? Text JOB to 75000 and search requisition ID number 1493867. The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: *************************** Skg Application Deadline: applications are accepted ongoing until all openings are filled for this position. If an applicant is declined due to the position being filled, they may still be considered for future opportunities and are always welcome to reapply. Join our campus team where you are valued and empowered to make a difference. Enjoy competitive wages, benefits, and perks like Instapay through the One @Work app. Our careers are filled with purpose and encourage learning, growth, and meaningful impact. Apply today! Job Summary Summary: Responsible for clerical functions and administrative support of food service programs. Essential Duties and Responsibilities: * Answer telephones and direct inquiries in a professional and client centric manner. * Maintain confidential personnel files. * Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices. * Assist with staffing, including finding staff when employees call out on short notice. * Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor. * Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable. * Enter weekly cash sales and meal counts using computer. * Perform daily bank deposit reconciliation. * Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing. * Perform monthly vendor statement reconciliation. * Prepare monthly state claim form for reimbursement. * Assist in preparation of end of month financial reports. * Attend in-service and/or safety meetings as required. * Maintain clean and safe work environment; ability to perform job safely. * Performs other duties as assigned. The Benefits We are always looking for ways to invest in our people both inside and outside of work to help them achieve their full potential. Both full-time and part-time associates are eligible for the following benefits: * Opportunities for Training and Development * Retirement Plan * Associate Shopping Program * Health and Wellness Programs * Discount Marketplace * Identity Theft Protection * Pet Insurance * Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program In addition, full-time positions also offer the following benefits to associates: * Medical * Dental * Vision * Life Insurance/AD * Disability Insurance * Commuter Benefits * Employee Assistance Program * Flexible Spending Accounts (FSAs) Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Maryland, Washington State, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information. ********************************************************************************************** Because this position requires you to perform services in an educational facility, there may be periods when the Company does not require you to perform work (such as winter and summer breaks when food service needs decline or cease). Any such periods during which you do not perform work on the Company's behalf may be unpaid and deemed a temporary layoff. However, depending on business needs, you may be required to work year-round, potentially at a different location during break periods. Business needs may vary from year to year. Our Commitment to Diversity and Inclusion Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. Applications are accepted on an ongoing basis. Chartwells Higher Ed maintains a drug-free workplace.

IBC Bank successes are the result of an aggressive and innovative attitude. The Bank's "We Do More" philosophy reflects its dedication to the growth and success of its employees, customers and communities. IBC bank hires talented, creative and dedicated individuals to help our business succeed. We are a company that values leadership, community engagement and relationship building that leads to a culture of excellence. We are currently seeking to fill positions across all business segments. IBC's focus is to be customer centric and strive to provide excellent customer experience. Time Type: Full time This is an in-office position. Department: 202 Credit Administration Job Summary: The Administrative Assistant provides high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff. : ESSENTIAL JOB FUNCTIONS The statements on this job description are intended to describe the general nature of level of work being performed by incumbents. They are not an exhaustive list of all responsibilities, duties, and skills required by all incumbents. Create, maintain, and enter information into databases. Prepare invoices, reports, memos, letters, and other documents Coordinate and direct office services, such as records, departmental account reconciliations, personnel issues, and housekeeping, to aid executives. Answer phone calls and direct calls to appropriate parties or take messages. Prepare responses to correspondence containing routine inquiries. Open, sort, and distribute incoming correspondence, including faxes and email. Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings. Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, etc. Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions. Manage and maintain department and executives' schedules. Other duties as assigned SKILLS Effective English verbal and written communication skills Computer literate and have working knowledge of Microsoft Office Good customer service, active listening, and critical thinking to actively look for ways to help people Ability to meet performance standards and deadlines Able to concentrate and focus on detail Bilingual is preferred EDUCATION & KNOWLEDGE High School Diploma or GED Prior office work experience, minimum of one year.

AIP is looking for a Food Service Secretary to work in Brownsville, TX. The Food Service Secretary plays a vital role in supporting the food service department by handling clerical tasks, including drafting and editing correspondence, scheduling appointments, maintaining files, and answering phones. Additionally, they assist with purchasing and billing processes, ensure the accuracy and organization of records, and maintains overall office efficiency. To join our team of outstanding professionals, apply today! **Responsibilities** + Maintain all daily food service documentation including but not limited to meal count records, production sheets, cleaning schedules, and temperature logs. + Assist with preparing and processing billing reports, invoices and P-Card (Purchasing Card) receipt reconciliation. + Track and reconcile food service expenses for monthly and quarterly financial reporting. + Organize and maintain accurate records for audits, inspections, certifications and compliance tracking. + Verify the accuracy of timekeeping records to ensure that break periods are properly documented and promptly submit pay records for processing. + Provide support in revising menus and recipe cards. + Keep muster notes organized and up to date to ensure seamless communication during pass down. + Handle assigned internal and external communications, such as emails, memos and phone calls. + Coordinate and monitor staff and detainee worker training sessions and certification compliance. + Support inventory tracking and assist in supply orders. + Attend staff meetings, document meeting minutes, and share departmental updates. + Uphold confidentiality and adhere to professional standards when managing sensitive information. + Perform additional duties as assigned by the food service administrator or assistant food service manager. **Core Competencies:** + Commitment to Excellence - Identifies what needs to be accomplished and takes action to achieve a standard of excellence beyond job expectations. + Corporate Values - Understands, embraces, and integrates AKIMA corporate values into everyday duties and responsibilities. + Customer Service - Identifies and responds to current and future needs by providing excellent service to internal and external customers. + Safety and Security - Promotes a safe work environment for co-workers and customers. + Teamwork - Resourceful team player that builds, strengthens, and maintains collaborative relationships with others inside or outside the organization. **Education/Experience:** + A high school diploma or GED is required with additional education or training in business office administration preferred. + Possess a State of Texas Food Handlers Permit. + Ability to become First Aid, CPR and AED certified with initial training and maintain certification. + Two or more years of administrative experience, ideally in food service or detention settings. + Ability to become First Aid, CPR and AED certified with initial training and maintain certification. **Required Qualifications:** + Must be a U.S. citizen or hold lawful permanent residency status, having resided in the United States for the past five years. + Successfully pass a criminal background and consumer credit check (with no criminal record). + Secure and maintain DHS/ICE government clearance. + Pass pre-employment physical and drug screenings, along with annual physicals and random drug tests. + Hold a valid state driver's license. + Demonstrate sound judgment, courage, alertness, a calm disposition, and reliable performance in fulfilling responsibilities. + Maintain composure and self-control under stressful situations, such as during emergencies involving fires, explosions, disruptions, or evacuations. + Must always exhibit a professional appearance and a calm demeanor at all times. + Display a high level of integrity, accountability, and discretion in handling sensitive matters. + Must currently reside and maintain residency within the continental United States. + Knowledge of purchasing processes, invoicing, and financial reconciliation. + Showcase strong organizational, time management, and communication skills. + Proficiency in Microsoft Office Suite (particularly Excel and Word), with familiarity in inventory or procurement systems being an advantage. + Capability of following and understanding written and verbal communication, policies and procedures. + Possess a high degree of integrity, accountability and the ability to adhere to DHS ICE standards. + Demonstrate the ability to work with a diverse population of people, including different cultures with different values and lifestyles, with a cross-cultural perspective. **Qualifications** + Must be a U.S. citizen or hold lawful permanent residency status, having resided in the United States for the past five years. + Successfully pass a criminal background and consumer credit check (with no criminal record). + Secure and maintain DHS/ICE government clearance. + Pass pre-employment physical and drug screenings, along with annual physicals and random drug tests. + Hold a valid state driver's license. + Demonstrate sound judgment, courage, alertness, a calm disposition, and reliable performance in fulfilling responsibilities. + Maintain composure and self-control under stressful situations, such as during emergencies involving fires, explosions, disruptions, or evacuations. + Must always exhibit a professional appearance and a calm demeanor at all times. + Display a high level of integrity, accountability, and discretion in handling sensitive matters. + Must currently reside and maintain residency within the continental United States. + Knowledge of purchasing processes, invoicing, and financial reconciliation. + Showcase strong organizational, time management, and communication skills. + Proficiency in Microsoft Office Suite (particularly Excel and Word), with familiarity in inventory or procurement systems being an advantage. + Capability of following and understanding written and verbal communication, policies and procedures. + Possess a high degree of integrity, accountability and the ability to adhere to DHS ICE standards. + Demonstrate the ability to work with a diverse population of people, including different cultures with different values and lifestyles, with a cross-cultural perspective. **Working environment:** + The majority of the work is performed in an indoor industrial kitchen in a detention facility often working side by side with detainee workers. **Essential Job Functions and Physical Demands:** + The position is required to work most hours in an indoor detention facility environment, standing and walking most of the time, while maintaining a degree of physical fitness to respond quickly to changes in work demands, emerging situations and emergencies. At a minimum, the Food Service Worker must be able to perform the following physical activities with or without a reasonable accommodation: + Stand for 4 or more hours between breaks. + Walk, talk, hear, taste, smell, and feel. + Use fine motor skills (ability to make movements using the small muscles in hands and wrists). + Use close vision, distance vision, and color vision. + Reach with hands and arms. + Work safely on uneven and/or slippery surfaces. + Occasionally climb or balance; and stoop, kneel, crouch, or crawl. + Regularly lift and/or move up to 30 pounds; and occasionally lift and/or move up to 50 pounds. + Provide CPR and first aid to others. **Job ID** 2025-20854 **Work Type** On-Site **Company Description** **Work Where it Matters** Akima Infrastructure Protection (AIP), an Akima company, is not just another federal management operations contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska. At AIP, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States. **For our shareholders** , AIP provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years. **For our government customers** , AIP delivers the trained personnel, equipment, and processes to safeguard federal assets and provides protective services and detention management operations for critical mission requirements. **As an AIP employee** , you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options. We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law. If you are an individual with a disability, or have known limitations related to pregnancy, childbirth, or related medical conditions, and would like to request a reasonable accommodation for any part of the employment process, please contact us at ******************** or ************ (information about job applications status is not available at this contact information).

1. Must work in a confidential manner to ensure confidentiality of project files. 2. Performs administrative and field support duties and may assist in composing routine correspondence and coordinating activities. 3. Assists in filing, copying, scanning and faxing documents. 4. Checks quality of own work. 5. May assist in coordinating meeting arrangements and catering services for department functions. 6. May order project or department supplies and maintain supply cabinet. 7. May publish and distribute department bulletins throughout project office and field. 8. Assists in distribution of incoming and outgoing documents throughout the office, including the field. 9. Keeps abreast of project departmental systems, services relevant to area of responsibility, and project process improvements, procedures, and practices. 10. May assist in preparing routine or preformatted documents, using standard word processing, spreadsheets, or other project databases, as needed, for field support work activities. 11. Processes a variety of procedural steps in accordance with well-defined procedures and guidelines. 12. May assist in producing logs and reports relevant to assigned area of responsibility. 13. May assist in gathering information for project field supervisor(s), departments and or project field personnel as requested.

Administrative Assistant/Receptionist coordinates the patient flow - greets patients, ensures that they are registered and have completed new patient packets. Ensures that all pertinent documents are scanned as required by the facility. Verifies insurance coverage. Sets appointments, collects copays and balances. Optimizes patients' satisfaction. Keeps patient appointments on schedule by notifying provider of patient's arrival. Comforts patients by anticipating patients' anxieties; answering patients' questions; maintaining the reception area in a clean, organized manner at all times. Maintains patient accounts by obtaining, recording, and updating personal and financial information. Obtains revenue by recording and updating financial information; recording and collecting patient charges. Helps patients in distress by responding to emergencies. Protects patients' rights by maintaining confidentiality of personal and financial information. Maintains operations by following policies and procedures; reporting needed changes. Must handle a multitude of duties at the same time. At all times, employee is responsible for: 1. Protecting the physician's license; 2. Maintaining confidential any and all information accessible while performing job duties; 3. Staying in compliance with Medicare, Medicaid, OSHA, HIPAA, OIG, and any other legal and/or contractual obligations. Duties of the Job: · Greets patients using great customer service skills. · Ensures that patients are registered and have completed new patient packet. Verifies demographic information when patient presents. · Schedules/Reschedules appointments for clients/physicians using Medinformatix Software. · Verifies insurance coverage, preauthorizations, deductibles, referral information, etc. · Collects copays and balances. Ensures that receipts are properly distributed as required. · Ensures that all pertinent documents are scanned appropriately. · Sets appointments. · Anticipates patient needs and comforts them by providing updated information. · Maintains patient accounts by ensuring that all demographics and insurance(s) are current and accurate. · Maintains patient confidentiality. · Ensures that all end of day reports are completed accurately. · Ensures that deposits are submitted daily as required. · Ensures that Petty Cash is accurate on a daily basis. · Ensures that adequate change is available at all times. · Other duties as assigned.