Virtual assistant jobs in Edison, NJ

Job Title: Receptionist/ Administrative Assistant Pay Rate: $24-$26/hr 5 days on site We are seeking a highly organized Receptionist/ Admin Assistant to support the team in day-to-day business operations. This role requires exceptional attention to detail, strong multitasking skills, and the ability to work efficiently in a fast-paced environment. Responsibilities Manage a heavy and fast-paced calendar with frequent changes Coordinate meetings, appointments, and calls across a very active schedule Keep the President on-track with all daily commitments Maintain financial information including donations and expenses Provide occasional support to other senior leaders Handle company vehicle management: toll violations, insurance policies, renewals, etc. Perform general administrative duties: Maintaining up-to-date printouts and documents Ordering office lunches Greeting visitors Scheduling personal appointments

Staten Island, NY 10309 Pay: $20-22/hr. We pride ourselves on being an organization that embraces differences, encourages the sharing of ideas, and thinks being successful should be both challenging and enjoyable. Our 6 tri-state branch locations are only the start of what we're building here, and we want to invest in your future to help us achieve our vision. We are now looking for HIGH-ENERGY, ambitious, self-starters seeking a long-term career. A Successful Associate in this role… Provides our customers with the products they want and the answers they need, by providing Extreme Customer Service. Heavy phone volume. Shines as our ambassador of cheer and positivity, spreading that throughout the organization Meticulously files and organizes documents with pinpoint precision and accuracy Supports our Finance, Purchasing, and Receiving departments with timely processing and follow-up Data entry Cash handling Daily bank deposits Is the ultimate team player, willing to do anything to help all fellow co workers without hesitation We are looking for a well-rounded Administrative Assistant and customer service professional to help shape the future of our company. WHAT WE REQUIRE: Superb attitude toward Customer Service Vehicle for daily bank deposits Excellent Communication, Organization, and People skills Strong Mathematical, Grammatical & Punctuation skills Fluency in Microsoft Office Suite: Word, Excel, Outlook Follow-Up and Follow-Through Common sense! Punctuality, Responsibility, and Positive Energy This is a Full-time Position, Monday - Friday. Our benefits include Sick Days, vacation days, Medical Insurance plans, 401K retirement plan, & Company Profit Sharing program. We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities. req25-00614

Pay: Starting $20-$30/hr (based on experience; salary will increase after evaluations) Schedule: Full-Time, In-Office Reports To: COO (Micky Bell) & Founder (Maksud Agadjani) About TraxNYC TraxNYC is a fast-growing luxury jewelry company in New York City, specializing in custom jewelry, high-end diamonds, luxury watches, and content-driven retail. We operate in a fast-paced environment with a young, motivated team focused on long-term growth, trust, and aligned goals. We are seeking a highly organized Executive Assistant / Operations Assistant who wants to build a serious career in business operations, administration, and executive support. Position Overview We are looking for a detail-oriented, analytical, and proactive Executive Business Operations & Strategy Assistant to support senior leadership. This person will assist in operations management, executive support, administrative organization, financial tracking, sales auditing, and project coordination. This role is ideal for someone searching for an executive-level support position within a luxury brand, jewelry company, or high-growth business, who wants hands-on involvement in day-to-day operations. Key Responsibilities Executive Assistant + Administrative Support • Manage, organize, and prioritize emails for the COO and Founder • Handle executive communication, follow-ups, and administrative scheduling • Maintain operational documents, Google Workspace files, and task systems Operations & Business Management • Assist in business travel planning, event coordination, jewelry show registrations • Help organize company promotions, marketing initiatives, and internal workflow systems • Support daily operations, deadlines, and internal communication structures Financial Tracking & Accounting Support • Help audit Amex and credit card charges • Track recurring monthly expenses, subscriptions, and vendor payments • Support accounting with documentation reviews and discrepancy identification • Assist with gold scrap, dust logs, and production inventory checks Sales Auditing & KPI Oversight • Work with leadership to review sales activity, Instagram DMs, and lead management • Audit CRM data, KPIs, and reporting accuracy in Monday.com • Manage inbound Instagram and Facebook leads for the sales department Hiring, Staffing & HR Support • Assist with screening candidates, resume evaluation, and interview coordination • Identify strong potential hires and provide input on culture fit and work ethic What We're Looking For • Executive Assistant experience or strong administrative/operations background • Highly organized, detail-oriented, and reliable • Strong communication skills and professional presence • Ability to manage multiple tasks in a fast-paced environment • Tech-savvy with Google Workspace, Excel, CRM tools (Monday.com), and social media • Comfortable reviewing communication logs, sales messages, and performance data • Problem-solver with a no-excuses mindset • Looking for long-term career growth Compensation & Growth • Starting rate: $20-$30/hr based on experience • Salary will increase based on performance and contribution • Direct training from senior leadership • Growth paths into Operations Manager, Executive Strategy, or Business Development • PTO + Employee jewelry discounts • Major long-term career opportunities in a luxury brand environment Learn more about the role here: ****************************************** Check out our social media below Instagram: ********************************** TikTok: ******************************* YouTube: ********************************************** Facebook: ******************************** Twitter/X: *********************

Employment Type: Full-Time, In-Office Schedule: Monday-Friday About Us We are a fast-paced, growing fashion jewelry company based in Midtown Manhattan, working with a diverse range of clients & buyers. Our team values creativity, organization, and professionalism, and we're looking for a motivated Administrative Assistant to join us and support our daily operations. Position Summary The Administrative Assistant will play a key role in keeping our office running smoothly. This entry-level role is ideal for a college graduate or with experience in admin assistant roles eager to gain hands-on experience in the fashion industry. You'll handle client communications, manage orders, and provide administrative support to our internal team. Key Responsibilities Answer and direct incoming phone calls and emails professionally. Process client orders and maintain accurate records. Communicate with clients, and internal teams regarding order status and inquiries. Shipping Assist with scheduling meetings and maintaining calendars. Prepare and organise documents, reports, and presentations as needed. Support day-to-day office operations and administrative tasks. Provide excellent customer service and follow up promptly with clients. Qualifications Bachelor's degree Strong written and verbal communication skills. Highly organised, detail-oriented, and proactive. Proficient in Microsoft Office Suite (Word, Excel, Outlook) and/or Google Workspace. Comfortable multitasking in a fast-paced environment. Friendly and professional demeanour with strong interpersonal skills. Preferred Skills Previous internship or experience in fashion, retail, or office administration. Bilingual: Hindi fluency is a strong plus. Familiarity with order management systems or CRM software is a bonus. Collaborative, creative, and supportive team environment. Convenient Midtown Manhattan location close to public transportation. Apply now or send your resume to [*******************]

Duties of Administrative Assistant: The Administrative Assistant will provide customer service Maintaining and organizing files Review and process purchase orders The Administrative Assistant will handle answering phone calls/emails Updating customers on orders Scheduling meetings and appointments The Administrative Assistant will be focused on managing customer accounts Ordering supplies and materials Requirements of The Administrative Assistant: Prior experience within e-commerce space is helpful but not required Knowledge of Microsoft Office Suite Bachelor's Degree a plus

Join a Groundbreaking Audiology Start-Up | Flexible, Independent Role | Growth Opportunity GTP are delighted to be recruiting on behalf of an exciting new audiology start-up that's transforming how hearing care is delivered across Downstate New York.They're passionate about making hearing healthcare more accessible, personal, and convenient and they're looking for a Mobile Audiologist to help lead the charge. Key Duties This role is ideal for someone who enjoys working independently, values flexibility, and is motivated by patient-focused care delivered outside of the traditional clinic setting.You'll be seeing patients in their homes, in assisted living communities, and in other outreach settings, bringing high-quality audiology services directly to those who need them. What's on offer: Full-time or part-time flexibility $130,000$160,000 base salary no commission structure, just a strong, stable income so you can focus on what really matters: helping people hear better! State-of-the-art mobile equipment and strong operational support A chance to help shape the future of a patient-first audiology service from day one Key Skills and Qualifications If you're a licensed audiologist in New York and are curious about what it's like to work with a forward-thinking start-up in a meaningful and independent way, then apply today. INDUSAAUD J473629

The Opportunity ROEN is a luxury fine jewelry house specializing in bespoke engagement rings and fine jewelry for the unabashedly intentional. We're seeking a highly organized Office Coordinator to support our growing atelier operations. ⸻ Who We Are Founded in New York by childhood friends, ROEN is a fine jewelry house rooted in craftsmanship, culture, and story. We specialize in bespoke engagement rings and signature fine jewelry pieces that blend high design with master craftsmanship. Our mission is to make the world of high jewelry more warm, intuitive, and personal - while upholding the highest standards of quality. San Francisco is our first West Coast market, and we're excited to build a presence that matches the creativity and innovation of the Bay Area. ⸻ Your Role Inventory & Diamond Management Maintain precise tracking of diamond and gemstone inventory including carat weight, specifications, certification numbers, and costs Manage agreements with suppliers, tracking deadlines and coordinating returns Coordinate stone deliveries with suppliers and couriers, maintaining chain of custody documentation Organize and maintain GIA/IGI certificates and authentication documentation Shipping, Packing & Logistics Pack high-value jewelry pieces to ROEN standards with meticulous attention to presentation and security Manage shipping logistics including insurance, signature requirements, and tracking Coordinate local deliveries, pickups, and courier services with urgency and care Manage calendar for client pick ups, deliveries, deadlines Administrative & Compliance Maintain insurance documentation for inventory and shipments Reconcile inventory costs with sales for financial reporting ⸻ Who We're Looking For You're exceptionally organized with meticulous attention to detail and a high sense of responsibility when handling diamonds, gemstones, and luxury pieces. You have genuine interest in learning about the fine jewelry industry with a desire to grow, and you're a proactive problem-solver who anticipates needs and flags issues before they become delays. You work independently while maintaining clear communication, exercise discretion with confidential information and valuable inventory, and bring a professional demeanor that reflects ROEN's luxury brand standards. You're proficient in inventory management software and CRM platforms (Monday.com experience a plus), and based in NYC with availability for 5 days/week in office. You might be a fit if you: Prior experience in fine jewelry, diamonds, luxury retail, or high-value inventory management preferred Ability to lift and move packaged jewelry shipments and event inventory This position is subject to a background check Work independently, anticipate needs, and solve problems before they become issues Communicate clearly and professionally with internal teams and external partners Are energized by the idea of helping establish ROEN's first West Coast location ⸻ Compensation & Benefits Competitive base salary Healthcare coverage Generous PTO Founders' direct mentorship A close-knit team that values excellence, ownership, and craft

Clerical work, including filing, data entry, reception work, schedule meetings, typing and preparing correspondence, indexing, operating office equipment (fax, computer, photocopier), and other clerical functions. 50 keystrokes per minute, Microsoft Office knowledge intermediate level. Interpersonal skills, both verbal and written. Excellent customer service skills. Performs data entry and general clerical duties. Maintains professional demeanor. Liaisons with nurses, physicians, and staff. Ability to interact with patients all day.

ABOUT US Sanctuary for Families is New York's leading service provider and advocate for survivors of domestic violence, sex trafficking and related forms of gender violence. Every year, Sanctuary empowers thousands of adults and children to move from fear and abuse to safety and stability, transforming lives through a comprehensive range of services. We provide a range of wrap-around services to help survivors rebuild their lives in the aftermath of abuse, and work to end gender violence through three key strategies: direct services, outreach and training, and systems-change advocacy. Our services are available in 12 locations throughout New York City. POSITION OVERVIEW Sanctuary for Families is New York's leading service provider and advocate for survivors of domestic violence, sex trafficking, and related forms of gender-based violence. Sanctuary's Pro Bono Project expands access to justice for survivors by partnering with the private bar to provide pro bono representation and legal support. Each year, we collaborate with approximately 75 law firms and 1,200 pro bono attorneys. We are seeking an enthusiastic, detail-oriented, and highly professional Project Assistant to join our Pro Bono team. The ideal candidate will be passionate about advancing justice for survivors of gender-based violence and skilled at building strong partnerships with law firms, volunteer attorneys, and colleagues across the organization. This is an excellent opportunity for someone interested in the intersection of law, public service, and nonprofit management. The Project Assistant will gain broad exposure to Sanctuary's legal programs and play a key role in ensuring the success of pro bono initiatives in a dynamic, mission-driven environment. RESPONSIBILITIES Support the daily operation, administration, and coordination of the Pro Bono Project Serve as a logistical contact for law firm and corporate pro bono partners Help place pro bono cases with law firms and ensure pro bono attorneys receive timely case materials, background information, and technical assistance Manage and maintain accurate data in Salesforce, Sanctuary's case management system Assist a small number of clients with referrals and access to internal and external services, including financial grants, tutoring, housing, and counseling Maintain and enhance Sanctuary's Pro Bono Portal, an online resource center for pro bono attorneys Coordinate and provide administrative support for law firm pro bono clinics Help plan and implement Above & Beyond, Sanctuary's annual pro bono awards celebration Schedule client intakes and coordinate with referring agencies and internal teams Compile data and draft reports for funders and internal use Represent the Pro Bono Project at events, meetings, and trainings hosted by law firms, bar associations, and partner organizations On-board interns and volunteers Assist with the development of training materials for pro bono attorneys Organize trainings, meetings, and special events for law firm partners Perform additional duties as assigned to support the Pro Bono Project and its leadership Bachelor's degree or equivalent relevant work experience At least one (1) year of experience working in a law firm, or at least one year experience at a nonprofit or similar organization working or engaging directly with pro bono attorneys from law firms and/or volunteers who are assisting the non profit or similar organization as external counsel/legal service providers Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); comfortable learning new systems and managing digital workflows Experience with office systems (e.g. document management, scanning, etc.) Proactive, efficient, and highly organized self-starter who is flexible and able to manage multiple priorities Strong attention to detail and excellent communication and interpersonal skills Demonstrated passion for improving access to justice and a commitment to supporting survivors of gender-based violence High degree of professionalism, discretion, and integrity Strong team orientation and desire to collaborate with staff and external partners. Experience with survivors of trauma is a plus Budgeted Salary: $29.29 - $32.35 per hour (annualized base salary of $53,308/yr - $58,885/yr) ; based on completed years of experience pursuant to wage scale in accordance with collective bargaining agreement Work position is Full-time (standard 35 hours/week), Hourly/Non-Exempt Work schedule is currently Hybrid; must be able to meet job location schedule obligation Benefits: Health, Dental and Vision Insurance Employer-paid life insurance Employer retirement contribution Paid time off (Holidays, Vacation, Personal, Sick) Generous Leave Policy Flexible spending account / Health savings account Student loan assistance Tuition reimbursement program Gym reimbursement program Wellness program and rewards Sanctuary for Families is a welcoming workplace. All qualified applicants will be afforded equal employment opportunities without discrimination because of race, creed (religion), color, sex, national origin, sexual orientation, military status, age, disability, predisposing genetic characteristics, marital status or domestic violence victim status, and other categories protected under Federal, New York state or New York city laws. Survivors of gender-based violence are strongly encouraged to apply.

Our client is seeking a detail-oriented and adaptable Administrative Assistant to support their team. The ideal candidate will thrive in a fast-paced environment and provide critical support in day-to-day operations. Process intakes with speed and accuracy Answer phones and provide guidance and resources to constituents Review, scan, and upload documents into NYMatters Manage shared mailbox and route messages as appropriate Review physical mail received by the bureau and route documents accordingly Listen to voicemails and return calls as needed Manage incoming and outgoing faxes Perform other duties as requested by the bureau Requirements: Knowledge of data entry and experience using various computer programs Ability to assess or analyze documents and make appropriate determinations Proficient in operating office phones and managing communications Flexible, fast learner, and adaptable to a fast-paced and fluid environment Preferred Education: Technical Degree or Certificate Program Benefits: Health Insurance Sick Time 401k Location: 28 Liberty Street New York, NY 10005 Pay Range: $18.00 - $20.00 per hour (Depending on experience and qualifications) By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from HEPCO, Inc and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, national origin, age, veteran status, disability, or any other protected class

Job Description Job title: Virtual Assistant Job type: Part time/Full time As a Virtual Assistant, you will be responsible for performing administrative duties such as managing emails, scheduling meetings, organizing files, handling customer inquiries, and assisting with other tasks that improve workflow. You will be an essential part of the team, helping to maintain productivity and efficiency across the organization. Responsibilities include: Manage email correspondence and schedule meetings. Coordinate and schedule appointments and events. Handle customer inquiries and provide general support. Organize and maintain digital files and records. Perform research and data entry tasks as needed. Assist with other administrative tasks to improve workflow. Requirements: 1+ years of administrative experience, preferably in a virtual setting High school diploma or equivalent required; associate's or bachelor's degree preferred Proficient in Google Suite, Microsoft Office, and other productivity software Excellent communication, organizational, and time management skills Ability to work independently and collaboratively in a virtual environment Strong problem-solving skills and attention to detail Key Skills: 1. Administrative experience 2. Organizational and time management skills 3. Communication and interpersonal skills 4. Technical proficiency 5. Problem-solving and adaptability Benefits: Competitive hourly rate ($25-$30/hour) Medical benefits, paid time off and sick leave Opportunity to work with a dynamic and growth-oriented company Collaborative and supportive virtual work environment Professional development opportunities Flexible scheduling and work-life balance

Hi! I'm David from payetteforward.com, an iPhone help website visited about 1.8 million people / month. We're looking for a virtual assistant who has experience with data entry and social media management. You need to be able to: Write in friendly, conversational English Use proper spelling and grammar Write with attention to detail in your own unique voice Create and organize Google Drive and Google Calendar Sort and organize Gmail inboxes Your roles will include: Maintaining an organized Google Calendar Setting up meetings with people inside and outside of the Payette Forward organization Sorting through contact forms and respond as necessary Checking emails and organizing inboxes Scheduling appointments Maintaining our calendar Staying in touch with readers who submit contact forms Performing daily maintenance and data entry on our spreadsheets Moderating comments on our social media accounts Researching social forums for new article ideas Posting our content on social forums The following skills are a must: Expertise in customer service Great communication skills via phone, email, and chat Strong knowledge of Google Docs and Google Calendar Some knowledge of online sales Experience with iPhones a big plus Experience with WordPress a big plus Experience with Shopify a big plus Experience with social media management a big plus All employees are required to: - Participate in weekly video chats - Install time tracking software on their computers We look forward to hearing from you!

Weatherby can help you build a custom career plan, with multiple positions available for you today. Call us for specific details on your future job today. Two weeks per month ongoing schedule Hospital-based practice Paid malpractice insurance; pre-paid travel and housing expenses Assignment details and time entry in online portal Competitive compensation 24-hour access to your Weatherby Healthcare consultant Charter member of NALTO From $220.00 to $275.00 hourly Ranges shown should be used as an estimate and are affected by many factors including the critical need of the position, your overall experience and qualifications, and other considerations. Rates shown are all-inclusive and combine an hourly base pay with other potential earnings like overtime, call, and holiday pay. Please contact your consultant for details." Since 1995, Weatherby Healthcare has established itself as an expert in locum tenens staffing for physicians, physician assistants, and nurse practitioners. The company employs nearly 600 employees committed to filling locum tenens assignments in large-scale healthcare networks, hospitals, and clinics nationwide. Learn more at ******************************

The Assistant is responsible for providing executive level administrative support to attorneys of the Firm by effectively managing day-to-day activities, the flow of information and maximizing their attorneys' time and productivity. Essential Job Duties & Responsibilities Foster open and frequent communication with assigned attorneys and keep them informed of upcoming commitments and responsibilities, including assisting in meeting targets and deadlines Serve as first point of contact as it relates to calendar management (e.g., managing attorneys' internal/external meetings, events and travel arrangements). Act as the gatekeeper for prioritizing conflicting needs Draft, edit and proofread emails Develop a strong understanding of each attorneys' work, Firm practice groups and cultivate a professional network of peers across the Firm Create client matter intake forms and assist with billing preparation alongside our finance team Assist attorneys with administrative tasks including preparing their diaries, processing Chrome River expenses, and keeping contact lists up to date Monitor tracking and recording of travel and expense reimbursement requests Assist with document production (e.g., redlining, formatting, creating presentation materials), organize and maintain key documents in the appropriate workspaces in the document management system (i.e., iManage Work) Liaise with other departments and interact with clients on attorneys' behalf Perform notary duties Perform other duties as assigned Education Bachelor's degree or equivalent experience Preferred Bachelor's degree in legal studies, business or related field preferred Skills and Experience 2+ years of executive assistant experience, preferably in a law firm or in professional services Excellent interpersonal skills and a professional demeanor; ability to work effectively with all levels of Firm personnel and stakeholders Strong written and verbal communication skills Strong attention to detail with the ability to proofread written materials and presentations Ability to multi-task efficiently and effectively Demonstrated ability to work independently and collaboratively as part of a team Strong knowledge of Microsoft Office Suite and tech-savvy with the ability to learn new technologies Demonstrated ability to develop intimate knowledge of assigned attorneys' work habits and preferences by anticipating their needs and shepherding work forward with limited direction Familiarity with collaboration tools such as Microsoft Teams, Zoom, etc. Possess sound judgment and discretion when handling confidential and sensitive information Flexibility and adaptability to handle changing priorities and deadlines Certified Notary Public (License must be obtained within 6 months of hire) Salary Information NY Only: The estimated base salary range for this position is $90,000 to $110,000 at the time of posting. The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible. Simpson Thacher will not sponsor applicants for work visas for this position. Privacy Notice For information about how Simpson Thacher & Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at ******************************************** Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran's status or any other legally protected status. This Policy pertains to every aspect of an individual's relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment. #LI-Hybrid

Job Description JOB SUMMARY: Vibrant Ingredients is seeking a skilled and detail-oriented Creative Flavor Assistant to join our Flavor Creation & Applications team. This position will support the creation, development, and evaluation of flavor solutions for a variety of food and beverage applications. Skills, Traits, & Competencies: Ability to work effectively with cross-functional teams, including R&D scientists, product development, marketing, sales and manufacturing Safety minded. Consistently works safely and adheres to all safety protocol Self-motivated, organized, and follows through to completion Clear, concise communication Desire to be part of and work in a team environment Proficient use of Microsoft Office and other work-related databases Key Duties and Responsibilities: Compounding flavors for liquids, emulsions and liquid for spray drying Maintain flavor laboratory raw material inventory and other laboratory supplies Support the creation and modification of flavor formulations based on customer needs and market trends Maintain accurate records of flavor formulations, testing results, and laboratory equipment Uploading and maintenance of flavor formulations Conduct sensory evaluations and product testing to ensure flavor profiles meet specifications and quality standards Work with cross-functional technical team to resolve/replace problematic materials in formulas to maintain flavor profile Collaborate with PD&A, sales and marketing to support customer presentations by preparing samples Assist with scale-up trials and collaborate with manufacturing teams to ensure smooth product transitions from lab to production Follow established safety and quality procedures in the R&D lab and manufacturing facilities Competence in learning existing computer systems, formulation tools and electronic record keeping tools Minimum Requirements: Science degree (preferably in Food Science, Chemistry, or a related field) Experience working in a flavor lab or food/beverage R&D environment preferred Excellent organizational and time management skills Ability to work both independently and as part of a team Strong attention to detail and problem-solving skills Familiarity with lab equipment and safety protocols About Vibrant Ingredients Founded in 1954, Vibrant Ingredients is a leading provider of natural, clean label ingredients and systems that power extraordinary food and beverage experiences. The company's broad portfolio - including natural flavors, botanical extracts, functional nutrition, cold brew coffee, tea essences, and food protection solutions - enhances taste, texture, color, shelf life, and performance across a wide range of applications. Vibrant operates four state-of-the-art facilities across the United States and works with leading brands, manufacturers, and foodservice operators. With vertically integrated capabilities and a proven track record of innovation and execution, Vibrant helps customers accelerate to market without compromise. Learn more at **************************

JOB SUMMARY: Vibrant Ingredients is seeking a skilled and detail-oriented Creative Flavor Assistant to join our Flavor Creation & Applications team. This position will support the creation, development, and evaluation of flavor solutions for a variety of food and beverage applications. Skills, Traits, & Competencies: Ability to work effectively with cross-functional teams, including R&D scientists, product development, marketing, sales and manufacturing Safety minded. Consistently works safely and adheres to all safety protocol Self-motivated, organized, and follows through to completion Clear, concise communication Desire to be part of and work in a team environment Proficient use of Microsoft Office and other work-related databases Key Duties and Responsibilities: Compounding flavors for liquids, emulsions and liquid for spray drying Maintain flavor laboratory raw material inventory and other laboratory supplies Support the creation and modification of flavor formulations based on customer needs and market trends Maintain accurate records of flavor formulations, testing results, and laboratory equipment Uploading and maintenance of flavor formulations Conduct sensory evaluations and product testing to ensure flavor profiles meet specifications and quality standards Work with cross-functional technical team to resolve/replace problematic materials in formulas to maintain flavor profile Collaborate with PD&A, sales and marketing to support customer presentations by preparing samples Assist with scale-up trials and collaborate with manufacturing teams to ensure smooth product transitions from lab to production Follow established safety and quality procedures in the R&D lab and manufacturing facilities Competence in learning existing computer systems, formulation tools and electronic record keeping tools Minimum Requirements: Science degree (preferably in Food Science, Chemistry, or a related field) Experience working in a flavor lab or food/beverage R&D environment preferred Excellent organizational and time management skills Ability to work both independently and as part of a team Strong attention to detail and problem-solving skills Familiarity with lab equipment and safety protocols About Vibrant Ingredients Founded in 1954, Vibrant Ingredients is a leading provider of natural, clean label ingredients and systems that power extraordinary food and beverage experiences. The company's broad portfolio - including natural flavors, botanical extracts, functional nutrition, cold brew coffee, tea essences, and food protection solutions - enhances taste, texture, color, shelf life, and performance across a wide range of applications. Vibrant operates four state-of-the-art facilities across the United States and works with leading brands, manufacturers, and foodservice operators. With vertically integrated capabilities and a proven track record of innovation and execution, Vibrant helps customers accelerate to market without compromise. Learn more at **************************

In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. This position provides general administrative and editorial support to the Books agent by managing the agent's calendar, email, phones, sending submissions, evaluative queries and manuscripts, and handling a variety of client oriented business. Related Work Experience: Ideal candidates will have one year of Books-related work experience or internship in a Books or entertainment environment, or related field. Must be detail oriented and able to handle complex instructions with care, follow-through, and follow up. Must be an excellent multi-tasker and have proven problem-solving abilities. Must be passionate about the business of Books. Must demonstrate accuracy and thoroughness in execution of assigned tasks. Friendly and open demeanor with ability to maintain confidentiality at all times. Ability to adapt to changes and work in a fast paced, demanding environment. Dependable and proactive. Relentlessly curious. Able to prioritize the workload and use time efficiently. Essential Responsibilities: Assist agent in all professional administrative matters. Ensure clients are handled appropriately. Answer the telephone and make calls in a professional manner. Analyze content and related material. Schedule meetings and maintain calendar. Core Competencies: All applicants should possess excellent verbal and written skills. Must be self-confident and diligent. Must be highly organized. Technical Skills: Basic computer skills are mandatory. The above information has been designed to indicate the general nature and level of work performed by employees in this role. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications. Per local requirements and in the interest of transparency, the hourly rate shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. The company strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings. Hiring Rate Minimum: $21.00 hourly (minimum will not fall below the applicable state/local minimum wage thresholds) Hiring Rate Maximum: $21.00 hourly WME is an equal opportunity employer and encourages applications from qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

Job Details Major Food Group is hiring an Assistant Maitre'd for THE LOBSTER CLUB. The Lobster Club is a Japanese Brasserie by Major Food Group. It was designed by Peter Marino in collaboration with Major Food Group to celebrate a unique interpretation of Japanese cuisine. Classic techniques like tempura, gyoza, yakitori and robata are on display, along with a focus on Teppanyaki and Sushi. The Lobster Club sources fish directly from Tokyo's Tsukiji market in order to ensure the highest level of quality. RESPONSIBILITIES: * Greet & treat all guests in a manner to ensure their complete satisfaction. Always strives to exceed guests expectations. * Oversee dining room operation in a restaurant * Help the flow of traffic in and out of the restaurant. * Engage guests, act as an ambassador of the restaurant in both personality and knowledge. * Interacts with guests as they arrive and as they leave the restaurant to ensure a positive dining experience. * Performs other duties as directed. REQUIREMENTS: * At least 2 years experience leading a front door team in a New York restaurant * Professional, articulate, friendly, and punctual. * Possesses and exhibits the drive to provide exceptional service. * Full time flexible hours are required (able to work days, nights, weekends, holidays). * Must be able to stand/walk for 8 hours; bend, push, pull; lift 30 lbs. * Proficient in computer skills including POS systems, OpenTable, Word and Excel. * Experience in high-volume restaurants is a plus. * Experience in New York Times 2- or 3-star restaurants preferred. BENEFITS: * Competitive Salary * Medical/Dental/Vision Insurance with Company subsidy * Growth Opportunities * Progressive Paid Time Off * Parental Leave * Tuition Reimbursement * Generous Dining Allowance * Unlimited Referral Program * TransitChek Discount Compensation: $22- 25 hourly based on experience Equal Employment Opportunity Major Food Group considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status. Major Food Group is an equal opportunity employer. Compensation Details Compensation: Hourly ($22.00 - $25.00) Benefits & Perks: Health Insurance, Dental Insurance, Vision Insurance, Paid Time Off, 401k, Commuter Benefits, Dining Discounts Required Skills Customer Service Customer Service Orientation Restaurant Management Interpersonal Communication Communication Skills Team Leadership Problem Solving Skills Time Management Attention to Detail Physical Stamina Computer Skills Adaptability Conflict Resolution skills Experience with POS systems Sales Skills Experience In High Volume Restaurants Cultural Awareness Multitasking Ability Knowledge of Open Table Knowledge of Japanese Cuisine Knowledge of Word and Excel Hospitality Knowledge Interpersonal Skills Positive Attitude Ability to Work Under Pressure Flexibility in scheduling Read more

In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. Rotational Assistants are based in the mailroom and service the company across all departments. They complete ad-hoc projects and temporarily cover desks while regularly assigned assistants are away. The primary responsibilities will be those normally associated with the position of Rotational Assistant and as assigned from time to time by the Company. The nature of this entry-level position requires that the Rotational Assistant build foundational skills through the diversity of experience in working and training on different desks across departments. Rotational Assistants are required to rotate desks as requested and are expected to apply to and accept open desk opportunities, as they become available, regardless of the department. The position also entails assisting with a variety of daily administrative office tasks. Essential Responsibilities: Distributing mail across the building Running errands around Beverly Hills Maintaining schedules with high attention to detail Covering desks for regularly assigned assistants Completing department projects Reading and summarizing scripts for agents Applying to and interviewing for desks immediately upon being placed in the floater pool Core Competencies: Must be detail oriented and able to handle complex instructions with care and follow-through Must be an excellent multi-tasker and have proven problem-solving abilities Demonstrates accuracy and thoroughness in execution of assigned tasks Friendly, open, professional demeanor with ability to maintain confidentiality at all times Ability to adapt to changes and work in a fast paced, demanding environment Dependable and proactive. Able to prioritize the workload and use time efficiently Strong understanding of and enthusiasm for the entertainment industry Per local requirements and in the interest of transparency, the hourly rate shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. The company strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings. Hiring Rate Minimum: $21.00 hourly (minimum will not fall below the applicable state/local minimum wage thresholds) Hiring Rate Maximum: $21.00 hourly WME is an equal opportunity employer and encourages applications from qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.