Data entry technician vs data entry representative

The differences between data entry technicians and data entry representatives can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both a data entry technician and a data entry representative. Additionally, a data entry representative has an average salary of $33,173, which is higher than the $31,058 average annual salary of a data entry technician.

The top three skills for a data entry technician include customer service, patients and triage. The most important skills for a data entry representative are customer service, outbound calls, and inbound calls.

Data entry technician vs data entry representative overview

	Data Entry Technician	Data Entry Representative
Yearly salary	$31,058	$33,173
Hourly rate	$14.93	$15.95
Growth rate	-8%	-
Number of jobs	142,759	147,777
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 35%	Bachelor's Degree, 28%
Average age	44	44
Years of experience	2	2

What does a data entry technician do?

The duties of a data entry technician depend on one's line of work or industry of employment. Typically, their responsibilities revolve around entering information into databases, reviewing inputs to ensure accuracy and quality, devising strategies to identify any inconsistencies, and conducting corrective measures as needed. There are also instances when a data entry technician must coordinate with the information technology team to conduct repairs on systems, troubleshoot, resolve errors, and conduct regular maintenance checks on databases to ensure an efficient workflow.

What does a data entry representative do?

Data entry representatives are professionals who are responsible for entering data from different documents into the computer systems for storage, processing, and data management. These representatives must prepare documents for data entry and check the accuracy of the data that has been inputted into the database software. They must resolve the discrepancies in information as well as create data backups as part of their contingency plan. Data entry representatives must also test the new database systems so that information can be used by other people for reference or reports.

Data entry technician vs data entry representative salary

Data entry technicians and data entry representatives have different pay scales, as shown below.

	Data Entry Technician	Data Entry Representative
Average salary	$31,058	$33,173
Salary range	Between $24,000 And $39,000	Between $26,000 And $41,000
Highest paying City	Union City, CA	Urban Honolulu, HI
Highest paying state	Alaska	Alaska
Best paying company	FUJIFILM Medical Systems USA	Alere
Best paying industry	Insurance	Automotive

Differences between data entry technician and data entry representative education

There are a few differences between a data entry technician and a data entry representative in terms of educational background:

	Data Entry Technician	Data Entry Representative
Most common degree	Bachelor's Degree, 35%	Bachelor's Degree, 28%
Most common major	Business	Business
Most common college	-	-

Data entry technician vs data entry representative demographics

Here are the differences between data entry technicians' and data entry representatives' demographics:

	Data Entry Technician	Data Entry Representative
Average age	44	44
Gender ratio	Male, 31.0% Female, 69.0%	Male, 23.8% Female, 76.2%
Race ratio	Black or African American, 9.7% Unknown, 4.8% Hispanic or Latino, 20.0% Asian, 8.0% White, 56.6% American Indian and Alaska Native, 0.9%	Black or African American, 9.6% Unknown, 4.2% Hispanic or Latino, 22.4% Asian, 7.6% White, 55.7% American Indian and Alaska Native, 0.6%
LGBT Percentage	5%	5%

Differences between data entry technician and data entry representative duties and responsibilities

Data entry technician example responsibilities.

Manage continuous patient documentation abiding by the HIPPA guidelines.
Utilize PC to enter and retrieve patient data and process all new and refill prescriptions through Medicaid and private insurance.
Maintain current knowledge of Medicaid claim regulations and processes.
Maintain customer confidence and protect operation according to HIPAA regulations.
Safeguard confidential patient health information in compliance with HIPPA regulations.
Follow all applicable government and federal regulations and guidelines, including medication labeling and HIPAA.

Data entry representative example responsibilities.

Facilitate entry of customer data and payment information for Medicare, Medicaid, and private insurance billing according to HIPAA guidelines.
Enter payroll information into EasyPay system AS400.
Update and add patient information into AS400 system.
Follow all HIPPA guidelines to help protect patients, clients and company information.
Obtain correct diagnosis from doctors and apply correct ICD-9 codes to expedite billing/payment process.
Correct Medicare and Medicaid claims prior to billing to limit delay due to administrative error.

Data entry technician vs data entry representative skills

Common data entry technician skills

Customer Service, 20%
Patients, 19%
Triage, 9%
Data Entry Errors, 5%
Order Entry, 5%
Computer Database, 4%

Common data entry representative skills

Customer Service, 13%
Outbound Calls, 8%
Inbound Calls, 7%
Company Database, 7%
Patient Demographics, 6%
Computer System, 6%

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Office and Administrative Industry
Data Entry Technician
Data Entry Technician vs Data Entry Representative

Updated January 8, 2025

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