Document specialist vs document control administrator

The differences between document specialists and document control administrators can be seen in a few details. Each job has different responsibilities and duties. While it typically takes 2-4 years to become a document specialist, becoming a document control administrator takes usually requires 4-6 years. Additionally, a document specialist has an average salary of $39,044, which is higher than the $38,893 average annual salary of a document control administrator.

The top three skills for a document specialist include clinical documentation, patients and customer service. The most important skills for a document control administrator are engineering drawings, data entry, and ISO.

Document specialist vs document control administrator overview

	Document Specialist	Document Control Administrator
Yearly salary	$39,044	$38,893
Hourly rate	$18.77	$18.70
Growth rate	9%	-8%
Number of jobs	23,728	83,949
Job satisfaction	5	-
Most common degree	Bachelor's Degree, 51%	Bachelor's Degree, 58%
Average age	44	47
Years of experience	4	6

What does a document specialist do?

Documentation specialists are responsible for managing office documents and developing a long-term storage strategy. They have varied responsibilities, including organizing, storing and retrieving records, and training other staff members on practical documentation usage. It is also their job to proofread and remove obsolete documents, utilizing storage applications and software. There are several requirements needed to be qualified for this position, including a communications degree, excellent organizational and interpersonal skills, and excellent verbal and written communication.

What does a document control administrator do?

A document control administrator is responsible for overseeing and managing an organization's documents. As a document control administrator, you will need to ensure that all documents are prepared and managed accurately and efficiently. You will be responsible for setting up, copying, and storing documents, creating templates, and handling requests for certain documents from clients or employees. You may also be tasked to assist project managers in developing and maintaining documents, and train other staff on records management policies and procedures.

Document specialist vs document control administrator salary

Document specialists and document control administrators have different pay scales, as shown below.

	Document Specialist	Document Control Administrator
Average salary	$39,044	$38,893
Salary range	Between $24,000 And $62,000	Between $26,000 And $56,000
Highest paying City	San Francisco, CA	-
Highest paying state	California	-
Best paying company	Adobe	-
Best paying industry	Pharmaceutical	-

Differences between document specialist and document control administrator education

There are a few differences between a document specialist and a document control administrator in terms of educational background:

	Document Specialist	Document Control Administrator
Most common degree	Bachelor's Degree, 51%	Bachelor's Degree, 58%
Most common major	Business	Business
Most common college	University of Pennsylvania	Stanford University

Document specialist vs document control administrator demographics

Here are the differences between document specialists' and document control administrators' demographics:

	Document Specialist	Document Control Administrator
Average age	44	47
Gender ratio	Male, 29.0% Female, 71.0%	Male, 32.1% Female, 67.9%
Race ratio	Black or African American, 6.2% Unknown, 4.7% Hispanic or Latino, 8.8% Asian, 12.0% White, 67.7% American Indian and Alaska Native, 0.5%	Black or African American, 9.7% Unknown, 4.7% Hispanic or Latino, 19.5% Asian, 5.3% White, 60.1% American Indian and Alaska Native, 0.6%
LGBT Percentage	11%	8%

Differences between document specialist and document control administrator duties and responsibilities

Document specialist example responsibilities.

Manage files, medical records and major customers requiring IPRO services.
Manage the migration of the entire documentation set from FrameMaker to DITA.
Lead the transition from paper charts to electronic medical records and the transition to ICD-10.
Manage archiving process of sending all complete clinical studies TMF document to off-site archiving center.
Lead complete overhaul of documentation design, look, and feel using hone FrameMaker templates.
Deploy and manage dynamic training plans, forms, and records, in ERP and paper-base system.

Document control administrator example responsibilities.

Maintain tracking system for follow up letters, convert files to PDF files, manage loss control files on server.
Create SharePoint sites for managing domestic and international projects.
Manage quality of care improvement initiatives for patients and other mandate hospital standards through surveys and information sessions.
Issue part numbers and maintain the BOM.
Follow the rules and regulations of the FDA and OSHA.
Gather and verify BOM data to include in vendor's manual.

Document specialist vs document control administrator skills

Common document specialist skills

Clinical Documentation, 15%
Patients, 13%
Customer Service, 8%
Data Entry, 7%
DRG, 6%
PowerPoint, 5%

Common document control administrator skills

Engineering Drawings, 10%
Data Entry, 9%
ISO, 6%
Meeting Minutes, 6%
SharePoint, 6%
Access Database, 5%

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Document Specialist vs Document Control Administrator

Updated January 8, 2025

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