Document specialist vs document coordinator

The differences between document specialists and document coordinators can be seen in a few details. Each job has different responsibilities and duties. It typically takes 2-4 years to become both a document specialist and a document coordinator. Additionally, a document coordinator has an average salary of $42,975, which is higher than the $39,044 average annual salary of a document specialist.

The top three skills for a document specialist include clinical documentation, patients and customer service. The most important skills for a document coordinator are data entry, GMP, and FDA.

Document specialist vs document coordinator overview

	Document Specialist	Document Coordinator
Yearly salary	$39,044	$42,975
Hourly rate	$18.77	$20.66
Growth rate	9%	-8%
Number of jobs	23,728	18,263
Job satisfaction	5	-
Most common degree	Bachelor's Degree, 51%	Bachelor's Degree, 53%
Average age	44	44
Years of experience	4	4

What does a document specialist do?

Documentation specialists are responsible for managing office documents and developing a long-term storage strategy. They have varied responsibilities, including organizing, storing and retrieving records, and training other staff members on practical documentation usage. It is also their job to proofread and remove obsolete documents, utilizing storage applications and software. There are several requirements needed to be qualified for this position, including a communications degree, excellent organizational and interpersonal skills, and excellent verbal and written communication.

What does a document coordinator do?

A document coordinator is responsible for handling the sorting and distribution of files and documents as part of the business's services and operations. Document coordinators label and categorize the files according to their purposes and submit them to the appropriate personnel or department. They also ensure the safety and security of the documents' storage to prevent leakage of confidential information that might put the company's privacy in jeopardy. A document coordinator keeps a record of every document within the database, properly disposing of outdated ones, and retrieve documents as requested.

Document specialist vs document coordinator salary

Document specialists and document coordinators have different pay scales, as shown below.

	Document Specialist	Document Coordinator
Average salary	$39,044	$42,975
Salary range	Between $24,000 And $62,000	Between $26,000 And $70,000
Highest paying City	San Francisco, CA	Rocklin, CA
Highest paying state	California	Nevada
Best paying company	Adobe	GradyHealth
Best paying industry	Pharmaceutical	Pharmaceutical

Differences between document specialist and document coordinator education

There are a few differences between a document specialist and a document coordinator in terms of educational background:

	Document Specialist	Document Coordinator
Most common degree	Bachelor's Degree, 51%	Bachelor's Degree, 53%
Most common major	Business	Business
Most common college	University of Pennsylvania	Stanford University

Document specialist vs document coordinator demographics

Here are the differences between document specialists' and document coordinators' demographics:

	Document Specialist	Document Coordinator
Average age	44	44
Gender ratio	Male, 29.0% Female, 71.0%	Male, 25.3% Female, 74.7%
Race ratio	Black or African American, 6.2% Unknown, 4.7% Hispanic or Latino, 8.8% Asian, 12.0% White, 67.7% American Indian and Alaska Native, 0.5%	Black or African American, 6.2% Unknown, 4.7% Hispanic or Latino, 8.8% Asian, 12.0% White, 67.7% American Indian and Alaska Native, 0.5%
LGBT Percentage	11%	11%

Differences between document specialist and document coordinator duties and responsibilities

Document specialist example responsibilities.

Manage files, medical records and major customers requiring IPRO services.
Manage the migration of the entire documentation set from FrameMaker to DITA.
Lead the transition from paper charts to electronic medical records and the transition to ICD-10.
Manage archiving process of sending all complete clinical studies TMF document to off-site archiving center.
Lead complete overhaul of documentation design, look, and feel using hone FrameMaker templates.
Deploy and manage dynamic training plans, forms, and records, in ERP and paper-base system.

Document coordinator example responsibilities.

Manage high volume RFI traffic.
Train new hires and current employees on update Medicare (CMS) guidelines and manage care contracts.
Review and manage all GMP relate documentation in a bulk pharmaceutical production plant in accordance with FDA guidelines.
Assist in the development and implementation of new documentation processes, coordinate workflow and manage credit derivatives documentation backlog.
Ensure engineering documentation meets the criteria for ISO9001, FDA GMP, and EN46001 requirements.
Create technical documentation for certification to ISO 9000requirements.

Document specialist vs document coordinator skills

Common document specialist skills

Clinical Documentation, 15%
Patients, 13%
Customer Service, 8%
Data Entry, 7%
DRG, 6%
PowerPoint, 5%

Common document coordinator skills

Data Entry, 13%
GMP, 7%
FDA, 7%
Word Processing, 6%
Access Database, 5%
ISO, 4%

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Document Specialist vs Document Coordinator

Updated January 8, 2025

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