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Document specialist vs document management specialist

The differences between document specialists and document management specialists can be seen in a few details. Each job has different responsibilities and duties. It typically takes 2-4 years to become both a document specialist and a document management specialist. Additionally, a document management specialist has an average salary of $71,208, which is higher than the $39,044 average annual salary of a document specialist.

The top three skills for a document specialist include clinical documentation, patients and customer service. The most important skills for a document management specialist are clinical documentation, patients, and sharepoint.

Document specialist vs document management specialist overview

Document SpecialistDocument Management Specialist
Yearly salary$39,044$71,208
Hourly rate$18.77$34.23
Growth rate9%11%
Number of jobs23,72888,740
Job satisfaction5-
Most common degreeBachelor's Degree, 51%Bachelor's Degree, 52%
Average age4444
Years of experience44

What does a document specialist do?

Documentation specialists are responsible for managing office documents and developing a long-term storage strategy. They have varied responsibilities, including organizing, storing and retrieving records, and training other staff members on practical documentation usage. It is also their job to proofread and remove obsolete documents, utilizing storage applications and software. There are several requirements needed to be qualified for this position, including a communications degree, excellent organizational and interpersonal skills, and excellent verbal and written communication.

What does a document management specialist do?

A document management specialist is in charge of managing the documents in a company using electronic systems. They typically perform research to identify the strengths or weaknesses of current processes, develop management plans and strategies to enhance procedures, implement solutions against problem areas, liaise with external parties, and coordinate with various departments to gather and analyze data. Moreover, a document management specialist must lead and encourage staff to reach goals while implementing the company's documentation management policies and regulations, creating new ones as needed.

Document specialist vs document management specialist salary

Document specialists and document management specialists have different pay scales, as shown below.

Document SpecialistDocument Management Specialist
Average salary$39,044$71,208
Salary rangeBetween $24,000 And $62,000Between $51,000 And $99,000
Highest paying CitySan Francisco, CASan Francisco, CA
Highest paying stateCaliforniaCalifornia
Best paying companyAdobeFUJIFILM Diosynth Biotechnologies
Best paying industryPharmaceuticalFinance

Differences between document specialist and document management specialist education

There are a few differences between a document specialist and a document management specialist in terms of educational background:

Document SpecialistDocument Management Specialist
Most common degreeBachelor's Degree, 51%Bachelor's Degree, 52%
Most common majorBusinessBusiness
Most common collegeUniversity of PennsylvaniaStanford University

Document specialist vs document management specialist demographics

Here are the differences between document specialists' and document management specialists' demographics:

Document SpecialistDocument Management Specialist
Average age4444
Gender ratioMale, 29.0% Female, 71.0%Male, 34.0% Female, 66.0%
Race ratioBlack or African American, 6.2% Unknown, 4.7% Hispanic or Latino, 8.8% Asian, 12.0% White, 67.7% American Indian and Alaska Native, 0.5%Black or African American, 6.2% Unknown, 4.7% Hispanic or Latino, 8.8% Asian, 12.0% White, 67.7% American Indian and Alaska Native, 0.5%
LGBT Percentage11%11%

Differences between document specialist and document management specialist duties and responsibilities

Document specialist example responsibilities.

  • Manage files, medical records and major customers requiring IPRO services.
  • Manage the migration of the entire documentation set from FrameMaker to DITA.
  • Lead the transition from paper charts to electronic medical records and the transition to ICD-10.
  • Manage archiving process of sending all complete clinical studies TMF document to off-site archiving center.
  • Lead complete overhaul of documentation design, look, and feel using hone FrameMaker templates.
  • Deploy and manage dynamic training plans, forms, and records, in ERP and paper-base system.
  • Show more

Document management specialist example responsibilities.

  • Manage all incoming Medicaid claims to ensure that patients are being cover under the correct plan.
  • Manage medical records with Cerner electronic medical record program.
  • Manage medical transcription and deficiencies, guiding physicians toward chart completion.
  • Manage SharePoint assignments for distribution and preparation to facilitate accuracy and adherence to establish productivity standards.
  • Support ISO audits for process documentation and software/ literature distribution, managing follow-up corrective action plans as needed.
  • Perform field walk downs to identify and document field installations to verify FDA requirements t and maintain GMP.
  • Show more

Document specialist vs document management specialist skills

Common document specialist skills
  • Clinical Documentation, 15%
  • Patients, 13%
  • Customer Service, 8%
  • Data Entry, 7%
  • DRG, 6%
  • PowerPoint, 5%
Common document management specialist skills
  • Clinical Documentation, 20%
  • Patients, 19%
  • SharePoint, 7%
  • PowerPoint, 6%
  • Windows, 5%
  • Revision Control, 4%

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