Document specialist vs document management technician

The differences between document specialists and document management technicians can be seen in a few details. Each job has different responsibilities and duties. It typically takes 2-4 years to become both a document specialist and a document management technician. Additionally, a document management technician has an average salary of $55,679, which is higher than the $39,044 average annual salary of a document specialist.

The top three skills for a document specialist include clinical documentation, patients and customer service. The most important skills for a document management technician are hippa, proofreading, and HIPAA.

Document specialist vs document management technician overview

	Document Specialist	Document Management Technician
Yearly salary	$39,044	$55,679
Hourly rate	$18.77	$26.77
Growth rate	9%	11%
Number of jobs	23,728	63,954
Job satisfaction	5	-
Most common degree	Bachelor's Degree, 51%	Bachelor's Degree, 44%
Average age	44	44
Years of experience	4	4

What does a document specialist do?

Documentation specialists are responsible for managing office documents and developing a long-term storage strategy. They have varied responsibilities, including organizing, storing and retrieving records, and training other staff members on practical documentation usage. It is also their job to proofread and remove obsolete documents, utilizing storage applications and software. There are several requirements needed to be qualified for this position, including a communications degree, excellent organizational and interpersonal skills, and excellent verbal and written communication.

What does a document management technician do?

The primary role of a document management technician revolves around managing electronic files. They can store, share, send, and even destroy some private and unnecessary files. With the knowledge of how the internet works, document technicians can find ways to increase storage, follow guidelines to process storage, and complete back-ups as problems such as accidentally deleting files can occur. They are often tasked to retrieve important documents, so a great deal of computer knowledge is required.

Document specialist vs document management technician salary

Document specialists and document management technicians have different pay scales, as shown below.

	Document Specialist	Document Management Technician
Average salary	$39,044	$55,679
Salary range	Between $24,000 And $62,000	Between $30,000 And $100,000
Highest paying City	San Francisco, CA	-
Highest paying state	California	-
Best paying company	Adobe	-
Best paying industry	Pharmaceutical	-

Differences between document specialist and document management technician education

There are a few differences between a document specialist and a document management technician in terms of educational background:

	Document Specialist	Document Management Technician
Most common degree	Bachelor's Degree, 51%	Bachelor's Degree, 44%
Most common major	Business	Business
Most common college	University of Pennsylvania	Stanford University

Document specialist vs document management technician demographics

Here are the differences between document specialists' and document management technicians' demographics:

	Document Specialist	Document Management Technician
Average age	44	44
Gender ratio	Male, 29.0% Female, 71.0%	Male, 36.9% Female, 63.1%
Race ratio	Black or African American, 6.2% Unknown, 4.7% Hispanic or Latino, 8.8% Asian, 12.0% White, 67.7% American Indian and Alaska Native, 0.5%	Black or African American, 6.2% Unknown, 4.7% Hispanic or Latino, 8.8% Asian, 12.0% White, 67.7% American Indian and Alaska Native, 0.5%
LGBT Percentage	11%	11%

Differences between document specialist and document management technician duties and responsibilities

Document specialist example responsibilities.

Manage files, medical records and major customers requiring IPRO services.
Manage the migration of the entire documentation set from FrameMaker to DITA.
Lead the transition from paper charts to electronic medical records and the transition to ICD-10.
Manage archiving process of sending all complete clinical studies TMF document to off-site archiving center.
Lead complete overhaul of documentation design, look, and feel using hone FrameMaker templates.
Deploy and manage dynamic training plans, forms, and records, in ERP and paper-base system.

Document management technician example responsibilities.

Manage & maintain central filing of all project documentation as per the GASCO document management system (LIVELINK).
Assist teams with migration of content into SharePoint.
Ensure appropriate security measures are maintained within CMS.
Maintain RST SharePoint site by updating new procedures or files.
Coordinate the establishment of site QA metrics to support both division and corporate requirements.
Log, stamp and scan documents into the electronic data management systems (EDMS).

Document specialist vs document management technician skills

Common document specialist skills

Clinical Documentation, 15%
Patients, 13%
Customer Service, 8%
Data Entry, 7%
DRG, 6%
PowerPoint, 5%

Common document management technician skills

Hippa, 14%
Proofreading, 14%
HIPAA, 12%
Litigation, 8%
Hard Copy, 6%
USPS, 5%

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Document Specialist vs Document Management Technician

Updated January 8, 2025

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