Document specialist vs document manager

The differences between document specialists and document managers can be seen in a few details. Each job has different responsibilities and duties. It typically takes 2-4 years to become both a document specialist and a document manager. Additionally, a document manager has an average salary of $97,896, which is higher than the $39,044 average annual salary of a document specialist.

The top three skills for a document specialist include clinical documentation, patients and customer service. The most important skills for a document manager are project management, technical documentation, and continuous improvement.

Document specialist vs document manager overview

	Document Specialist	Document Manager
Yearly salary	$39,044	$97,896
Hourly rate	$18.77	$47.07
Growth rate	9%	6%
Number of jobs	23,728	4,092
Job satisfaction	5	-
Most common degree	Bachelor's Degree, 51%	Bachelor's Degree, 63%
Average age	44	44
Years of experience	4	4

What does a document specialist do?

Documentation specialists are responsible for managing office documents and developing a long-term storage strategy. They have varied responsibilities, including organizing, storing and retrieving records, and training other staff members on practical documentation usage. It is also their job to proofread and remove obsolete documents, utilizing storage applications and software. There are several requirements needed to be qualified for this position, including a communications degree, excellent organizational and interpersonal skills, and excellent verbal and written communication.

What does a document manager do?

Document Managers are responsible for the overall operations of the documentation department of an organization. Their duties include directing documentation projects, developing standardized documentation tools and methods, editing projects, and authorize final approvals. They set key metrics and manage staff's performance, track departmental milestones, and ensure goals are within budget and timeline. Document Managers also work with departmental servers to manage document flow and ensure document accessibility for those who have access approval.

Document specialist vs document manager salary

Document specialists and document managers have different pay scales, as shown below.

	Document Specialist	Document Manager
Average salary	$39,044	$97,896
Salary range	Between $24,000 And $62,000	Between $49,000 And $192,000
Highest paying City	San Francisco, CA	Fairfield, CA
Highest paying state	California	Rhode Island
Best paying company	Adobe	University of Maryland Medical System
Best paying industry	Pharmaceutical	-

Differences between document specialist and document manager education

There are a few differences between a document specialist and a document manager in terms of educational background:

	Document Specialist	Document Manager
Most common degree	Bachelor's Degree, 51%	Bachelor's Degree, 63%
Most common major	Business	Business
Most common college	University of Pennsylvania	Stanford University

Document specialist vs document manager demographics

Here are the differences between document specialists' and document managers' demographics:

	Document Specialist	Document Manager
Average age	44	44
Gender ratio	Male, 29.0% Female, 71.0%	Male, 45.5% Female, 54.5%
Race ratio	Black or African American, 6.2% Unknown, 4.7% Hispanic or Latino, 8.8% Asian, 12.0% White, 67.7% American Indian and Alaska Native, 0.5%	Black or African American, 6.2% Unknown, 4.7% Hispanic or Latino, 8.8% Asian, 12.0% White, 67.7% American Indian and Alaska Native, 0.5%
LGBT Percentage	11%	11%

Differences between document specialist and document manager duties and responsibilities

Document specialist example responsibilities.

Manage files, medical records and major customers requiring IPRO services.
Manage the migration of the entire documentation set from FrameMaker to DITA.
Lead the transition from paper charts to electronic medical records and the transition to ICD-10.
Manage archiving process of sending all complete clinical studies TMF document to off-site archiving center.
Lead complete overhaul of documentation design, look, and feel using hone FrameMaker templates.
Deploy and manage dynamic training plans, forms, and records, in ERP and paper-base system.

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Document manager example responsibilities.

Manage the ECN process and keep an update revision log on all products.
Manage the AutoCAD and SolidWorks software operations, file structure/management, control and use.
Create, coordinate and manage technical BOM's, markups, drawings, specifications, artwork, and samples.
Implement EDMS solution as the primary system of record; ensure integration into daily processes to achieve return on investment.
Manage interns/co-ops, administering and correcting daily work, and providing SolidWorks training.
Assist in the development and implementation of new documentation processes, coordinate workflow and manage credit derivatives documentation backlog.

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Document specialist vs document manager skills

Common document specialist skills

Clinical Documentation, 15%
Patients, 13%
Customer Service, 8%
Data Entry, 7%
DRG, 6%
PowerPoint, 5%

Common document manager skills

Project Management, 9%
Technical Documentation, 8%
Continuous Improvement, 6%
CDI, 5%
SharePoint, 4%
ISO, 4%

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Updated January 8, 2025

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